Driver Responsibility for Reporting Accidents. The driver is responsible for: reporting all accidents to his/her supervisor; reporting to the unit the vehicle is permanently assigned to, obtaining a police report, as necessary, filing an Auto Accident Report with Risk
; and when appropriate, assisting Risk in any accident investigation or information gathering activity. It is also the driver’s responsibility to make reports to law enforcement agencies as required by law.
In the event of an accident involving a university-owned vehicle, notify Risk immediately and submit an Auto Accident Report to Risk within 72 hours. If a loss arises from the vehicle accident, Risk will work with the driver and the driver’s unit to submit a claim to State RMP for deliberation.
Units need to contact Risk at 885-7177 immediately after the accident.
Units will submit a Auto Accident Report form to Risk. Be descriptive in the accident details. If there is not enough room on the accident report to describe the accident, attach a document with the information. The details should include speed of your vehicle before accident, weather, road conditions, and any additional information or comments.
Rental Vehicle Accidents.
In the event of an accident in a rental vehicle, inspect the vehicle with a representative of the rental agency to establish a mutual understanding as to the amount of damage. If you did not purchase collision insurance from the rental agency, inform the representative that the vehicle was rented for business use, and ask the agent to submit a claim to the State RMP. Give the rental agency the green “Citizen’s Claim Procedure” form from the accident claim kit, and provide Risk’s main number (208) 885-7177. If the rental agency demands immediate payment for a damaged vehicle, contact Risk.
When Injuries Are Involved. In the event of injury to a university employee or authorized volunteer, inform the medical provider that the individual’s workers compensation insurance is provided through the State Insurance Fund. Supervisors must promptly notify EHS of the accident so a workers compensation claim can be initiated in a timely manner. In the event of injury to any other individuals, notify Risk immediately. In the event of a serious or life-threatening injury, notify your supervisor immediately and ask the supervisor to escalate the report to Risk immediately. The driver will need to fill out a Vehicle Accident Report
when arriving back from trip.
Contact the Risk Management Office at (208) 885-7177, firstname.lastname@example.org, or fax (208) 885-9490.