Departments are not authorized to sign contracts on behalf of the University. All Contracts for the purchase of goods or services must be reviewed and signed by Contracts and Purchasing Services.
Consulting and Independent Contractor Agreements must be reviewed and signed by Contracts and Purchasing Services.
Purchases of equipment, data processing software and equipment, and all contracts for consulting or professional services either in total or through time purchase or other financing agreements, between $500,000 and $999,999.99 require prior approval by the State Board of Education Executive Director. The Executive Director of the State Board of Education must be expressly advised when the recommended bid is other than the lowest qualified bid. Purchases exceeding $1,000,000 require prior approval of the full State Board of Education.
Affiliation Agreement Templates
These agreements should be utilized when students are seeking to complete their practicum at a location other than the University of Idaho. Please complete the template and upload the agreement as "Other Party's Form" in the online service agreements application in VandalWeb.
Facilities Use Agreement Template
A Facilities Use Agreement is used when someone is using or "renting" University buildings/rooms/space usually for an event. Please complete the template and upload the agreement as "Other Party's Form" in the online service agreements application in VandalWeb.
After the Fact Payment Request
After the fact payments for unauthorized services require the signature of the college/department Fiscal Officer and Dean/Department head. Unauthorized services include the following:
Contractor vs. Employee form
- Services performed without an approved and fully executed contract
- Services performed where proper policies and procedures were not followed
and IRS 20 Point Checklist for Independent Contractors
- The Contractor vs. Employee form should be used prior to completing a contract to determine if an individual is correctly classified as an Independent Contractor or an Employee.
- For more information on contractor vs. employee status please visit the How To Pay website.