This is your university

Contact and Location

Purchasing Services

Physical Location
1028 W 6th Street

Mailing Address
875 Perimeter Drive MS 2006
Moscow, ID 83844-2006

Phone: (208) 885-6116
Fax: (208) 885-6060
Email Cynthia Adams

Quick Forms

  • Contract Forms

    Facilities Use Agreement

    • A Facilities Use Agreement is used when someone is using or "renting" University buildings/rooms/space usually for an event.
    • This form does have insurance requirements.

    Service Contract Short Form

    • The Service Contract Short Form may be used for services with a total less than $10,000.
    • Service Contracts should be used for payment of service, not goods.

    Service Contract Long Form

    • The Service Contract Long Form may be used for services with a total Annual cost more than $10,000.
    • Service contracts should be used no matter the dollar amount for obtaining services as opposed to goods.

    Contract Approval Document

    • The Contract Approval Document is used for all contracts.
    • Service providers will need to have a completed W-9* on file.
    • Please print the W-9 form, have the other party fill it out and sign it.
    • The W-9 should accompany the completed contract.

    Contractor vs. Employee form

    • The Contractor vs. Employee form should be used prior to completing a contract to determine if an individual is correctly classified as an Independent Contractor or an Employee.
  • Purchasing Forms
    Communication Allowance Form



    Purchase Orders less than $5,000
    • Items totaling less than $5,000 may be purchased using a Purchase Order (PO) or a Purchasing Card. No competition is required for items purchased under $5,000.
    • Purchase Orders are created on an internal form in the Banner system.


    Request for Bid
    • The process is conducted by Purchasing Services only.
    • Request for Bids must include clearly defined specifications and are obtained in writing in a sealed bid process to be opened in a public bid opening. 
    • Please refer to Chapter 60.11 of the Administrative Procedures Manual for further information about RFB's.
    Contact Julia McIlroy for more information.



    Request for Proposal 
    • A RFP is used for goods or services when consideration must be given to factors other than price. Evaluated on a predetermined point system based on evaluation criteria.
    • RFPs are prepared by Purchasing Services using technical information provided by the requestor of the goods and/or service.
    • Please refer to Chapter 60.12 of the Administrative Procedures Manual about RFPs

    Contact Julia McIlroy for more information.



    Ship to Address Request Form
    • This form may be used to create a new Banner ship to code for an employee or to update an existing ship to code.
    • Fill out the form and return it to Purchasing Services.

    Contact Julia McIlroy for more information.