70.10 - Fleet Gasoline Purchasing Cards

Last updated August 24, 2005

A. General. Departments or other units operating UI vehicles may obtain fleet gasoline purchasing cards by completing a fleet card application. [Note: Same as UI Purchasing Card. See APM 75.37] The request must specify the department, number of cards needed, and a default budget. [ ed. 7-07.]

A-1. Precautions. Each cardholder is responsible for the usage and control of the assigned credit cards. The cards are used for UI vehicles only. In addition, each department is responsible for maintaining records of card numbers and the vehicles to which they are assigned so that the cards can be canceled promptly in the event they are lost or stolen.

A-2. Payment. Purchasing card journals are distributed via email to the assigned departmental record keepers for reconciliation and charge distribution.

B. Information. Please address any questions or concerns regarding the Purchasing Card Program to the Purchasing Card Administrator at (208) 885-3940 or reference the University of Idaho Purchasing Card User Manual – July 2002.