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Policies and Procedures

IACUC Protocol Submission Checklist

Phase 1 — Does my Project Need IACUC Approval?

The IACUC must approve research, teaching, extension or demonstration activities utilizing vertebrate animals. If you are unsure whether IACUC approval is required for your project, contact the IACUC office at iacuc@uidaho.edu or 208-885-7258.
Examples of activities that are exempt from IACUC oversight include: use of invertebrate animals, use of materials collected from animals euthanized for non-research purposes (e.g., slaughterhouse) or collection of scat samples.

The IACUC is using the VERAS electronic system for protocol submissions, amendments, adverse events and protocol deviations.

Note

Have a question about VERAS? Contact us.

Submit protocol application prior to the monthly submission deadline.

Note

A PI may submit a wildlife protocol without capture and use permits but final approval will be held until all required permits are secured.

Who can serve as a PI? Review the APM 45.22 policy for PI eligibility requirements

The PI and all personnel handling animals must complete the two IACUC requirements before working with animals at the University of Idaho — An online training through CITI and the Animal Worker Medical Surveillance Program (AWMSP) form. Find more information on the training page

Contact the IACUC office at iacuc@uidaho.edu or 208-885-7258 if you have any questions, or if you have already completed these requirements at UI or another institution

Note

The IACUC, PI or Campus Vet may assign additional mandatory trainings. The CITI offers several species- and procedure-specific online trainings. These are free and available to all personnel.

The PI will receive a submission confirmation email with the assigned IACUC Protocol number

The PI will receive an email for stipulation notification after the IACUC Staff has pre-review the protocol

The PI will revise protocol based on pre-review stipulations

IACUC members may request additional information during the review process. The coordinator will send the PI these requests via stipulations in the VERAS system. The PI must respond to and address each stipulation. This may necessitate revisions to the protocol application

Final approval is granted once the following have been completed:

All committee requests are resolved
Personnel training is complete
Required permits are secured, as applicable
Occupational health requirements requested by EHS have been met, as applicable

Any change to the protocol must be approved by the IACUC prior to implementation

Amendments may include, but are not limited to, changes in procedures/methods, personnel, animal numbers, housing or procedure location, drugs administered, and/or species used

To request an amendment, go to your protocol in the VERAS system, and submit an amendment form.

Note

Not all amendments require full committee review. Some may be approved administratively or through the DMR or VCC Review.

The PI is responsible for requesting the annual renewal of a protocol, however the VERAS will send reminders at 90, 60 and 30 days in advance of annual protocol expiration

In order to renew a protocol that is reaching its 3-year expiration date, the PI must submit a new application for IACUC review and approval.

The PI must track the number of animals used so as not to exceed the approved total under a protocol.

Facility managers must annually report to the IACUC office the number of USDA-regulated animals used and under which pain category. The annual reporting period covers Oct. 1 -Sept. 30. The university compiles this information for a report submitted to the USDA on Dec.

Protocol deviations and adverse events must be reported to the IACUC office, according to IACUC policy. The Protocol deviations and adverse event form (DOCX file) can be submitted through email, or you can fill out a form in VERAS for a specific protocol.

Note

Noncompliance will be reported to applicable oversight agencies, in accordance with PHS Policy, the Animal Welfare Act and funding sponsor agreements.

Report any animal welfare complaint or concerns to the campus vet, ORA or IACUC immediately. Reports may be made anonymously.

Note

All animal facilities must post procedures for reporting animal welfare concerns. Any report or complaint will be investigated thoroughly by the IACUC until all issues are appropriately resolved. See the IACUC whistleblower policy for more information.

Office of Research Assurances

Physical Address:

Morrill Hall Room 114
Moscow, ID  83844

Mailing Address:
875 Perimeter Dr., MS 3010
Moscow, ID  83844-3010

Email:
IACUC@uidaho.edu
IBC@uidaho.edu
IRB@uidaho.edu
ored-export@uidaho.edu
rcr@uidaho.edu
uifcoi@uidaho.edu

Phone: 208-885-6162

Web: ORA Website

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