The University of Idaho maintains file services available for personal file storage called the “U: drive.” This space is not only provided for convenience but because it is centrally managed, audited, monitored and backed up it is required by University policy to place sensitive and confidential information there. As the space is centrally managed there are a few guidelines to follow when using the space.
User Drive: Frequently Asked Questions
If you are a University of Idaho employee, it is preferable to store University work material on your department’s shared space under the S: drive. ITS can even provide separate space and control directly for you to the space. The benefits are the files are easily transferable to other employees who may need them. Please contact your System Administrator or TSP for additional information on this service.
- Files for university related work, either academic or for university employment.
- All confidential information. All personal space is setup so only your personal account can access the information.
This is also a requirement from the Administrative Procedures Manual (APM). No sensitive data can be stored on a local computer.
- System images or copies of applications. Do not store OS images, system images or copies of downloaded software on the shared space. If you require a space for these types of files please contact your System Administrator or TSP.
- Files not related to the University mission or your academic pursuits. These include non-work, or non-coursework, related music files, images, movies, etc.
You may contact your Department System Administrator or TSP as an employee, or the Student Technology Center as a student, to request additional space. There may be a charge associated with increases over the default quota. ITS will request the space be only used for academic or work-related purposes.