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Contact Us

Physical Address:

Pitman Center
Rm 53
Moscow, ID
83844-4247

Email for Appointment

Mailing Address:

875 Perimeter Dr.
MS 4247
Moscow, ID
83844-4247

Phone: 208-885-2580

Email: records@uidaho.edu

Directions

Retention Schedules

Legal Requirements on the University of Idaho

The retention of University records for minimum periods is mandated by state law (Idaho Codes §67-4126 and §67-4131) and University of Idaho policy (Administrative Procedures Manual 65.02). In addition, records that have intrinsic historic value must be transferred to the University of Idaho Archives when the retention period of the record has expired (Faculty–Staff Handbook 1470).

State Board of Education Retention Schedule

The University of Idaho uses the State Board of Education Retention Schedule. Note that the state schedules are divided into functional areas, and some searching will probably be required to find the most applicable record category.

Department Specific Retention Listing

The University of Idaho has a web-based tool that departments can use to identify and document the record series they use. This tool is located on VandalWeb, so a login is required.

Records Not Covered by the State Board of Education

Records Management is currently in the process of identifying records series that are not adequately described or not included in the State Board of Education retention schedule, in order to document them and have them included in the State schedule. If you have a records series or records that you don't believe are covered by the schedule please contact Records Management by email and we'll work with you to define a retention period for it.

Additional State of Idaho Records Management Resources

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Contact Us

Physical Address:

Pitman Center
Rm 53
Moscow, ID
83844-4247

Email for Appointment

Mailing Address:

875 Perimeter Dr.
MS 4247
Moscow, ID
83844-4247

Phone: 208-885-2580

Email: records@uidaho.edu

Directions