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Human Resources

Physical Address:
415 West 6th Street
Moscow, ID 83844

Mailing Address:
875 Perimeter Drive MS 4332
Moscow, ID 83844-4332

Office Hours:
8 a.m. to 5 p.m.

Phone: 208-885-3638

Fax: 208-885-3602

Email: hr@uidaho.edu

Scientific Research Mapping Process

Non-Faculty Scientific and Research Staff Classification Project


Frequently Asked Questions About the Project

As part of the university-wide employee reclassification activities in fall 2013, a workgroup formed to assess the proposed (and since implemented) classification of non-faculty scientific and research staff. The workgroup reviewed research staff classification systems at other universities and completed a Classification Study report.

Using the classification study and a review of other universities’ structures as guides, and in collaboration with Human Resources (HR), ORED presented a proposed classification structure to the Provost Council in spring 2015. ORED considered comments provided during and following the council meeting and developed additional classification groups for non-faculty research staff. The revised classification structure included “class specifications” to better describe the job fitting within that particular classification.

The primary purpose for this project is to create career tracks. The proposed system expands the current six titles to 11 in technician, research specialist and researcher groups. The creation of groups and the expansion of titles better ensure that position titles properly reflect positions and that paths are provided for career progression; both key findings raised by the 2013 report.

The differentiation between groups is based primarily on the expected responsibilities for research independence (e.g., applying standard techniques under the direction of a project PI or program manager for technicians through the defining of research projects/programs for researchers). The differentiations between position titles within a group are based on the degree of responsibility and autonomy exercised by staff members in completion of their duties, and provide opportunity for career progression as responsibilities increase.

Only three of the current classification groups are affected by this project. They are:

Research Specialist – Grade 6
Research Support Scientist – Grade 7
Research Scientist – Grade 8

Research Specialist – Grade 6
Research Support Scientist – Grade 7
Research Scientist – Grade 8


These two classifications reviewed and classified during the original classification study. The work groups did not recommend changes to these classifications.

The specialist group is to accommodate the small number of individuals that do not directly conduct research but perform specialized functions that enable the university’s research enterprise such (for example) the design, construction (in accordance with applicable codes) and maintenance of complex one of a kind experimental apparatus.

Your position was selected because it falls within the classification group titles included in this supplemental process. These three classifications did not have access to the appeal process with the original classification study acknowledging that this supplementary process was coming. That opportunity will be available in the coming months as part of this process.

The classification system was structured to accommodate researchers from a wide range of scientific, engineering and other scholarly disciplines. Working titles are allowed within the system and where appropriate may include scientist, engineer, geologist, etc. in the title.

The classification system is university wide and as such needs to support research organizations that are outside of colleges that do not hire faculty such as the Idaho Geological Survey.

Frequently Asked Questions About the Mapping Process

A supervisor should review the job description and “map” or make a recommended assignment to one of the available new class specifications within the same grade. The supervisor should circle the suggested classification on the form provided by HR for the position, sign the form, scan and send it to hr-classresearch@uidaho.edu. They can include additional comments if they wish.

The final decisions are made by HR and communicated to the supervisor and employee.

Supervisors have the responsibility to “map” the job to one of the available classifications within the same pay grade. Supervisors may involve the incumbent in the position as they see fit.

There will be an appeals process after HR communicates the results of the final mapping process to the supervisor and employee.

A list of affected employees in your unit will be sent to your supervisor. The supervisor will also have instructions (a copy of which is on this website) and a form to complete.

Your supervisor will be the immediate contact and responsible for the coordinating the changes made to your position description. The supervisor’s core responsibility is to complete the mapping form and return it to Human Resources by October 23.

The forms and instructions will be sent to the department chair if HR does not have a supervisor of record.

Contact your supervisor first. If not available, please contact your HR Business Partner directly or by emailing hr-classresearch@uidaho.edu.

HR will update the classification group title and classification code on the job descriptions at the end of this process.

You will be able to work with your supervisor to make additional edits up to the project deadline.

Nothing will change but your classification group title. The pay grade will remain the same except for the few Principal Investigators in the Principal Researcher classification. That classification may move to a higher grade.

The mapping process is due for completion October 23. HR will take about 4 weeks to review the “mapped” positions and communicate the results. The appeal process will follow that

We hope that job descriptions are accurate and up to date. There was an opportunity in early 2014 to revise job descriptions to accurately reflect the work performed. At any time since and especially during the 2014 performance evaluation cycle, job descriptions could have and should have been updated to reflect work performed. The supervisor should ensure an accurate job descriptions. If major changes are necessary, contact your HR Business Partner to discuss.

If there is a need to make major adjustments to a job description now, contact your related HR Business Partner to discuss those changes and the reasons for them. It is not necessary to call with minor adjustments.

Frequently Asked Questions Regarding the Effects of the Project

This study will not affect your work, your benefits or your pay. It is intended to better align your job responsibilities with a classification group title that reflects the likely career path for your type of position.

There will be no change to your position, working title, pay rate, benefits or anything else having to do with the great work you do. Only the Group Classification Title will change. HR will update the job descriptions in PeopleAdmin once the final mapping process is done.

Yes, but only within your current pay grade.

No.  The only thing that will change will be the classification group title and classification code.

Only if your current pay rate is below the minimum of the new pay grade.

Appeals

Human Resources is now accepting appeals for the research classification process, information on the process can be found here, as well as the Appeal Form.

For more information please contact hr-classresearch@uidaho.edu

Human Resources

Physical Address:
415 West 6th Street
Moscow, ID 83844

Mailing Address:
875 Perimeter Drive MS 4332
Moscow, ID 83844-4332

Office Hours:
8 a.m. to 5 p.m.

Phone: 208-885-3638

Fax: 208-885-3602

Email: hr@uidaho.edu