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University of Idaho Foundation
<a href="https://www.uidaho.edu/giving">Give to Idaho</a>

Contact Information
 

Address: UNIVERSITY OF IDAHO 
  FOUNDATION, INC. 
  Mary E. Forney Hall, Rm 117 
  1210  Blake Avenue 
  875 Perimeter Drive - MS 3147 
  Moscow, ID 83844-3147 
   
Phone:   (208) 885-6796 
  (208) 885-4040 
   
Email:     gifts@uidaho.edu 

Admin Building

Gift Administration

Gift Administration processes gifts received for the University of Idaho through the University of Idaho Foundation, Inc. Monthly reports, balancing, reconciling and accounting for these gifts are processed as gifts are received.

Here are the links for the Gift Transmittal Form to be used by Colleges and Departments:

Here are the links for pledge and contribution forms that Development Officers may tailor to the needs of their donors:

Here are the links for forms that may be used by Donors:

There are several types of gifts that are received, based on the purpose and intent of the donor. These include:

  • Gifts for colleges, departments and units for current use
  • Scholarship gifts (known as “Annual Contribution” scholarship gifts) for colleges, departments and units
  • Endowment gifts for current and future endowments. Endowments can benefit gift accounts and/or scholarship accounts (known as “Endowed Scholarships”)
  • Other gifts arrive for building accounts (such as the Vandal Athletic Center, Kibbie Dome Renovation and Expansion, College of Business & Economics Building, Ag Biotech Building, Idaho Commons, Student Recreation Center, etc.)
  • Gift-In-Kind donations of software, equipment, furniture, etc. are also received

Gift Administration has primary responsibility for processing a gift, including:

  • Ensuring proper placement of gifts into each gift designation, including those for current use gifts, scholarships, endowments, building gifts, etc.
  • Producing a gift receipt (including a thank-you) for the donor which includes tax deduction information and mailing it to the donor
  • Updating donor pledge information, including pledge payment and new pledges
  • Information has been distributed across campus regarding the new gift receipts that donors receive. The Dean's Report has replaced the gift receipt copy that was previously distributed to colleges and departments.
  • Distributing the Dean’s Report to the unit administrators, which is a recap of all giving for a given area
  • Assisting in the Banner training for the Advancement Banner Modules, including the forms ADADESG, ADPACCT, AWPACCT and several other forms in the Advancement Module
  • Answering questions and inquiries from departments regarding gifts that have been received and processed, including which designation they should be deposited into

Gift Administration has primary responsibility for gift accounting, including:

  • Reconciling monthly gift amounts received for gifts and scholarships
  • Budget Adjustment for all N Gift Accounts (U4 Fund Category, e.g. AANxxx), for 97% of the amount received for the month
  • Determining the amounts available for the gift transfer on reimbursement basis (monthly)
  • Determining the amounts available for the scholarship transfer on a semi-annual basis (August and February, Fall and Spring Semesters)
  • Assessing the gift transfer fee when gifts are transferred (monthly)
  • Assisting in the Banner training for the Advancement Banner Modules, including the forms ADADESG, ADPACCT, AWPACCT and several other forms in the Advancement Module
  • Answering questions and inquiries from departments regarding gifts that have been received and processed, including which designation they should be deposited into. This is further developed by assisting financial personnel to determine amounts that will be transferred into gift accounts, budgeted amounts, and other gift accounting responsibilities

This page is meant as a resource for all gift trackers, financial personnel, and administrative personnel who deal with gifts, scholarships and budgets at the University of Idaho. There are five main pages:

  • Gift Designations : Includes information about the gift designations, how new accounts are setup and describing the designations
  • Designation Reports : A link to the excel spreadsheets of designation reports for colleges, departments and administrative units
  • Gift Process : Includes information regarding the monthly reconciliation process for current use gifts, monthly transfer procedures , and other information regarding gifts
  • Scholarship Process : Includes information regarding the monthly reconciliation process for Annual Contribution scholarship gifts, six-month transfer procedures (August and February), scholarship transfers, and information regarding endowed scholarships
  • Banner Information : Includes the training manuals (word documents) for banner forms ADPACCT, ADADESG, GJIREVO. Also includes information regarding gift receipts and how to look the information up in Banner