VEB Event Paperwork
Planning an event for Vandal Entertainment Board is exciting and detailed. Below you will find all of the paperwork necessary for planning an event at U of I.
Event Checklist
The semester before: during this time you should be researching artists, acts and films and determining your budget for events. Once you have identified your artist next request space on campus and begin the contracting process. Complete a CAD and our VEB short form contract. Read your VE binder for helpful hints!
2-3 Months prior: A few months prior to your event you should focus on the logistics of the event, including room set-up, risk management and any special ordering you would like to do. Send the technical requests to SPL.
2-3 Weeks prior: At this point your event is planned and now it is time to promote your events and finalize details. (Complete a design request, reserve hotel rooms, generate Facebook events, flyers and flatscreens, etc.)
1 Week prior: Finalize logistics, confirm with the agent/artist, SPL, room reservations, volunteers. This is your last chance for a big promo push!
Day of event: Greet the artist, set up room, introduce the artist and promote future VE events during your welcome speech.
Event Checklist
The semester before: during this time you should be researching artists, acts and films and determining your budget for events. Once you have identified your artist next request space on campus and begin the contracting process. Complete a CAD and our VEB short form contract. Read your VE binder for helpful hints!
2-3 Months prior: A few months prior to your event you should focus on the logistics of the event, including room set-up, risk management and any special ordering you would like to do. Send the technical requests to SPL.
2-3 Weeks prior: At this point your event is planned and now it is time to promote your events and finalize details. (Complete a design request, reserve hotel rooms, generate Facebook events, flyers and flatscreens, etc.)
1 Week prior: Finalize logistics, confirm with the agent/artist, SPL, room reservations, volunteers. This is your last chance for a big promo push!
Day of event: Greet the artist, set up room, introduce the artist and promote future VE events during your welcome speech.