Disability Support Services (DSS)
Notetaking Program Procedures
Notetaking accommodations are provided as an access accommodation for students with documented disabilities that interfere with the individual’s ability to take notes in class.
- Provide notetaking accommodations to the student in the most timely manner possible.
- Work with the student to identify the most functional notetaking accommodations.
- Recruit, hire, train, and assign notetakers.
- Notes should be available to the student within 24-hours of the class meeting time.
- Resolve notetaking issues as they arise.
- Meet with the Notetaking Program Coordinator (NPC) as soon as possible to fill out the necessary paperwork and review program specifics.
- Attend the first week of class in order to know if a notetaker is needed in the class. If a notetaker is needed, contact the NPC as soon as possible.
- Until a notetaker has been assigned, the student is responsible for using alternate notetaking options to access lecture information; including, but not limited to: recording lecture, instructor’s lecture notes, copying classmate’s notes, etc. Any student who prefers to find their own volunteer notetaker may choose to do so without assistance from DSS.
- Regularly check VandalMail account on the status of an assigned notetaker. All students will be notified by email of their notetakers’ contact information. If the student does not have access to email, the student will be contacted by phone.
- Once a notetaker assignment has been issued, the DSS student must contact the notetaker to schedule a time and place to meet. Notes will not be provided prior to the introductory meeting unless directed otherwise by the NPC.
- For security purposes, all meetings must take place at an on-campus, public location. All students and notetakers must follow the Notetaking Program Safety Practices as listed in this document (reverse).
- Make sure to connect with your notetaker EVERY class period and that he/she acknowledges you. If you notetaker does not see you, you be considered a “no show” and you will not receive notes for that day.
- Attend class. If you are unable to make it to class, contact the assigned notetaker as soon as possible. You will not receive notes for days missed. Contact a classmate or your instructor to request a copy of notes for the day(s) you missed.
- If you are a “no show” to 3 classes in a row, you will need to meet with your services provider to discuss your notetaking needs. The NPC will contact you via email to schedule that meeting.
- The student should contact the class instructor directly regarding class coursework and material presented on missed days.
- Communicate with the NPC and assigned notetaker about the quality of the notes.
- Bring any questions, concerns, or changes to the attention of the NPC as soon as possible.
- Notetaking is for DSS students who are receiving notetaking as an accommodation ONLY and are not to be shared with anyone.