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Policies and Procedures

IACUC Protocol Submission Checklist

Phase 1 – Does my Project Need IACUC Approval?

The IACUC must approve research, teaching, extension or demonstration activities utilizing vertebrate animals. If you are unsure whether IACUC approval is required for your project, contact the IACUC office at iacuc@uidaho.edu or (208) 885-7258.
Examples of activities that are exempt from IACUC oversight include: use of invertebrate animals, use of materials collected from animals euthanized for non-research purposes (e.g. slaughterhouse) or collection of scat samples.

Download the most recent version of the IACUC protocol form.
Complete the form by addressing all required components.

Note

Have a question about the form? Contact us.

Submit protocol form by emailing a copy to iacuc@uidaho.edu from the PI’s uidaho.edu email account, prior to the monthly submission deadline.

Note

  • See a schedule of meetings and submission deadlines.
  • A PI may submit a wildlife protocol without capture and use permits but final approval will be held until all required permits are secured. 
  • Who can serve as a PI? Review the APM policy for PI eligibility requirements.

The PI and all personnel handling animals must take the “Introduction to Animal Care and Use” training module offered through the CITI Program. Instructions for accessing this training.
The PI and all personnel handling animals must submit an Animal Workers Medical Surveillance Program form. Find information about this form on the training page.

Note

The IACUC, PI or Campus Vet may assign additional mandatory trainings. The AALAS Learning Library offers several species- and procedure-specific online trainings. These are free and available to all personnel.

The PI will receive a confirmation email with the following information:

  • Protocol number

  • Confirmation of review process, either one of the following:

    • Full committee review at the next convened meeting; or

    • Designated member review (DMR) for protocols that involve minimal pain or distress to animals. DMR approval takes 1-2 weeks.

  • Pre-review comments/suggestions

Revise protocol based on pre-review comments.

IACUC members may request additional information during the review process. The coordinator will send the PI these requests via email. The PI must respond to and address each request. This may necessitate revisions to the protocol form.

Final approval is granted once the following have been completed:

All committee requests are resolved
Personnel training is complete
Required permits are secured, as applicable
Occupational health requirements requested by EHS have been met, as applicable

Any change to the protocol must be approved by the IACUC prior to implementation. Request an amendment by describing all changes in an email to iacuc@uidaho.edu.

Note

Not all amendments require full committee review. Some may be approved administratively or through DMR.

Note

Amendments may include, but are not limited to, changes in procedures/methods, personnel, animal numbers, housing or procedure location, drugs administered, and/or species used.

The PI is responsible for requesting the annual renewal of a protocol, however the IACUC coordinator will send reminder emails roughly 90, 60 and 30 days in advance of annual protocol expiration.

In order to renew a protocol that is reaching its three-year expiration date, the PI must submit a new form for IACUC review and approval.

The PI must track the number of animals used so as not to exceed the approved total under a protocol.
Facility managers must annually report to the IACUC office the number of USDA-regulated animals used and under which pain category. The annual reporting period covers Oct. 1 – Sept. 30. The university compiles this information for a report submitted to the USDA on Dec. 1.
Protocol deviations and adverse events must be reported to the IACUC office, according to IACUC policy.

Note

Noncompliance will be reported to applicable oversight agencies, in accordance with PHS Policy, the Animal Welfare Act and funding sponsor agreements.

Report any animal welfare complaint or concerns to the campus vet, ORA or IACUC immediately. Reports may be made anonymously.

Note

All animal facilities must post procedures for reporting animal welfare concerns. Any report or complaint will be investigated thoroughly by the IACUC until all issues are appropriately resolved. See the IACUC whistleblower policy for more information.

Office of Research Assurances

Physical Address:

Morrill Hall Room 209
Moscow, ID  83844

Mailing Address:
875 Perimeter Dr., MS 3010
Moscow, ID  83844-3010

Email:
IACUC@uidaho.edu
IBC@uidaho.edu
IRB@uidaho.edu
ored-export@uidaho.edu
rcr@uidaho.edu
uifcoi@uidaho.edu

Phone: 208-885-6162

Web: ORA Website

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