News & Correspondence
An entity can be established at the University (Level III), college (Level II or I) or department (Level I) level. An entity that spans more than one college or discipline (as defined herein) must be created at either the University or college level. In this case, spanning requires more than faculty participation from multiple colleges. It must include tangible support, such as funds, space, and support staff assigned to the entity whose salary is from a college or release time for a faculty member. Determination of the appropriate level for applications will be made jointly by the provost and executive vice president and the vice president for research and economic development after consultation with Provost’s Council.
- All University-wide entities (Level III) must be approved by the relevant deans, the appropriate vice president and the president of the University before being submitted to the State Board of Education/Board of Regents of the University of Idaho for final approval.
- In the case of Level II entities a panel of deans whose faculty members are associated with the entity must approve the application before sending the application to the provost and executive vice president and the vice president for research and economic development for final approval. A Level II entity will report to the dean whose college most closely aligns with the strategic plan of the entity. In some cases these entities may require approval by the president and also the State Board of Education/Board of Regents of the University of Idaho.
- A dean and relevant department chairs must approve Level I entities.
- Each entity is required to submit a strategic/business plan as part of the application for approval (see Application and Review Process).
- The plan need not be a lengthy document but must be complete enough to define the entity’s vision, mission and goals. These must support and align with the University of Idaho Strategic Action Plan as well as those of the colleges and other units with which it is associated.
- The plan must include metrics that can be used to determine progress that the entity has made toward satisfying its mission and achieving its goals and objectives. Although some of metrics may be universal, some key metrics should reflect the particular mission of the entity.
- All currently established entities must submit a plan for review as well as a self-assessment of their performance over the last five years. Submission of a plan does not guarantee that the existing entity will continue in its current form. There are three potential outcomes for existing entities, continuation for five years (with possibility of renewal) under a new strategic/business plan, re-assignment of level with changes in funding sources and quantities, or dissolution. This process will be completed on or about April 1, 2011.
- The plan must include a sunset provision, which is normally five years. Entities that are created as a requirement of external funding will normally have a sunset provision that coincides with the period of the award.
- The plan for the entity must include business components that outline the potential sources of funds to be pursued, its governance and organizational structure, and planned use of University funds if applicable or proposed.
- The application for establishment or renewal of an entity should explain how the proposed entity will distinguish itself from similar units in other universities, federal laboratories, etc.
- Those entities that are created as a result or requirement of an external award will be primarily governed by the conditions of the award, but must follow University processes governing entities to the extent possible.
- There are some entities for historical or other reasons that may be considered exempt from this process, although it is strongly recommended that all entities are reviewed on a regular basis.