Request for Shredding Pickup

Contact & Location

Records Mgmt

Office of Records Management
Student Union Building
Room 53
875 Perimeter Drive MS 4247
Moscow, ID 83844-4247

Phone: (208) 885-2580

Email

Current Hours of Operation
Mon: 7:30-4:30pm
Tue: 7:30-11:30am
Wed: 7:30-11:30am
Thur: 7:30-11:30am
Fri: CLOSED

If you need access to the Records Center in the afternoons Tuesday through Friday, please call (208) 885-2580 and schedule a time to be sure someone will be available.

Retention Schedules

Legal Requirements on the University of Idaho

The retention of University records for minimum periods is mandated by state law (Idaho Codes §67-4126 and §67-4131 )  and University of Idaho policy (Administrative Procedures Manual 65.02 ).  In addition, records that have intrinsic historic value must be transferred to the University of Idaho Archives when the retention period of the record has expired (Faculty–Staff Handbook 1470).

State Board of Education Retention Schedule

The University of Idaho uses the State Board of Education Retention Schedule. Note that the state schedules are divided into functional areas, and some searching will probably be required to find the most applicable record category.

Department Specific Retention Listing

The University of Idaho has a web-based tool that departments can use to identify and document the record series they use. This tool is located on Vandalweb, so a login is required.

Records Not Covered by the State Board of Education

Records Management is currently in the process of identifying records series that are not adequately described or not included in the State Board of Education retention schedule, in order to document them and have them included in the State schedule. If you have a records series or records that you don't believe are covered by the schedule please contact Records Management by email and we'll work with you to define a retention period for it.

Additional State of Idaho Records Management Resources

Shredding Dates

Shredded Documents

Moscow Campus:

  • Shredding consoles on the Moscow campus will be picked up on March 31, 2014Requests to pick up extra boxes are due the Wednesday prior, March 26, 2014.
  • Shredding consoles on the Moscow campus will be picked up on April 28, 2014Requests to pick up extra boxes are due the Wednesday prior, April 23, 2014.
  • Shredding consoles on the Moscow campus will be picked up on Tuesday, May 27, 2014Requests to pick up extra boxes are due the Wednesday prior, May 21, 2014.
  • Shredding consoles on the Moscow campus will be picked up on June 23, 2014Requests to pick up extra boxes are due the Wednesday prior, June 18, 2014.
  • Shredding consoles on the Moscow campus will be picked up on June 23, 2014Requests to pick up extra boxes are due the Wednesday prior, June 18, 2014.
  • Shredding consoles on the Moscow campus will be picked up on July 21, 2014Requests to pick up extra boxes are due the Wednesday prior, July 16, 2014.
  • Shredding consoles on the Moscow campus will be picked up on August 18, 2014Requests to pick up extra boxes are due the Wednesday prior, August 13, 2014.
  • Shredding consoles on the Moscow campus will be picked up on September 15, 2014Requests to pick up extra boxes are due the Wednesday prior, September 10, 2014.


Boise, Caldwell, Coeur d'Alene, Idaho Falls, and Post Falls Locations:

  • Consoles will be picked up approximately every 4 weeks.


Other University of Idaho Locations: