The Risk office is responsible for reporting use of charter aircraft by employees for UI liability insurance renewal purposes. A charter aircraft is an aircraft that is specially leased or hired. The University’s liability insurance carrier requests that certificates of liability coverage, with additional insured endorsement in favor of the State, be provided by the owner of all aircraft chartered by or on behalf of the state or UI. The State of Idaho handles all certificates and requests directly.
Prior to chartered aircraft use, units will contact the Risk office or review the List of Chartered Aircraft Service Providers
to determine if the charter service or owner of the private aircraft has filed a certificate of liability insurance with the State of Idaho Risk Management Program (State RMP). If the charter service or owner of a private aircraft is not listed on the List of Chartered Aircraft Service Providers
, the unit can submit the contact information for the service or owner of a private aircraft to Risk. Risk will give the contact information to the State RMP who is responsible for maintaining the list of companies with certificates on file. The State RMP will work with the company directly. A liability insurance surcharge is assessed on a per-hour basis for use
of charter or privately-owned aircraft; this surcharge is greater if
appropriate certificates are not filed in advance. Using charter
services and privately-owned aircraft that are approved will result in a
lower aircraft liability insurance premium for the University.
Annual Reporting. The chartered aircraft Usage Survey is submitted annually to the State
of Idaho Office of Insurance Management and includes the total number of
hours flown by UI employees in chartered or privately-owned aircraft
during the prior calendar year. A Chartered Aircraft Usage Survey form is distributed to colleges and units in the spring to gather information on use of charter and privately-owned aircraft for the previous year. University units are asked to report the name of each employee who traveled by charter or privately-owned aircraft.
Unit will need to respond to Risk if they have Chartered Aircraft usage within the last year by completing Risk's worksheet or simply reply to the email that they had no Chartered Aircraft usage.
Contact Risk at (208) 885-7177 or firstname.lastname@example.org.
Forms and Examples:
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