Web Time and Leave Entry FAQ- for Supervisors

  • What if I need to have my employee make a correction on his/her timesheet?

    You may enter comments on what needs to be corrected and return it to them.

  • What do I do if someone isn’t in my list of people to approve and s/he should be?

    Check with your departmental assistant to ensure an EPAF has been completed and the correct supervisor has been established for that position.

  • Do I have to approve timesheets or leave reports for each of my employees?

    Timesheets must be approved for all student, work study, temporary, and classified employees who have worked during the current pay period, as well as, all exempt and faculty employees who have taken leave during the current pay period. Graduate students on academic assistantships such as RAs and TAs do not have to enter time worked.

  • What if time/leave entry is closed and I discover that there was an error on a timesheet?

    Contact Payroll Services

  • What if I’m on sick leave/vacation/have no access to a computer and cannot approve a timesheet?

    You can establish a proxy at any time for just such an occasion. If a proxy was not established or is also unexpectedly unavailable contact Payroll Services.

  • As a supervisor will I be notified if my employee’s timesheet or leave report isn’t complete?

    E-mail reminders will be sent to you and your employee beginning on Friday pay day to assist in meeting the deadlines.

  • Who completes my employee’s timesheet if I’m on Family Medical Leave?

    You can establish a proxy at any time for just such an occasion. If a proxy was not established or is also unexpectedly unavailable contact Payroll Services.

  • Will I ever be required to approve a timesheet on a holiday?
    • Timesheets will never be due on a holiday. On occasion, timesheet deadlines will change. This changes will be sent by e-mail in time for time entry completion.
  • How does my employee receive his lump sum or unit pay?

    If the position is an approved unit pay position, an Electronic Personnel Action Form (EPAF) needs to be entered using the appropriate code. The employee will enter units completed in Web Time and Leave Entry.

  • I want to pay my employee a “bonus” or “award”. How do I do that?

    This is not able to be completed through web time and leave entry. You must follow all departmental and University approval procedures to pay an employee an award or bonus. Once all approvals are received, the supervisor sends the documentation to Payroll Services.

  • What happens if I miss/forget the time and leave entry approval deadline?

    You may have employees who do not get paid. Every effort must be made to approve time and leave reports or set up a proxy in your absence.

  • Can my employee submit a paper timesheet instead of using Web Time and Leave Entry?

    No, your departmental timekeeper will no longer be responsible for entering time or leave taken or have access to enter paper timesheets in Banner once Web Time and Leave Entry is implemented.

  • My department uses a different online time clock system. Do I also have to use Web Time and Leave Entry?

    If you enter your time and leave into FAMIS, it is not necessary to re-enter it into Web Time and Leave Entry. However, if your department uses a different time clock system you will also need to use Web Time and Leave Entry. FAMIS is the only time clock system currently interfaced with our payroll system.