Phone: 208-885-6111
Toll-free: 88-88-UIDAHO
Fax: 208-885-9119
Student Union Building
875 Perimeter Drive MS 4264
Moscow, ID 83844-4264


Phone: 208-334-2999
Fax: 208-364-4035
322 E. Front Street
Boise, ID 83702


Coeur d'Alene

Phone: 208-667-2588
Toll-free: 888-208-2268
Fax: 208-664-1272
1031 N. Academic Way,
Suite 242
Coeur d'Alene, ID 83814


Idaho Falls

Phone: 208-282-7900
Fax: 208-282-7929
1776 Science Center Drive, Suite 306
Idaho Falls, ID 83402


Post Award: Making Purchases

Expenses are posted to grant accounts in a variety of ways. These sections briefly describe processes that are used to generate transactions and discuss policies and procedures associated with certain types of charges. For more detail please contact the appropriate University department (Purchasing, Payroll, Human Resources, etc.).

Making purchases on your award

Current University procedures and forms for purchasing supplies, equipment, and services (including honoraria), are located on the Purchasing Department website and these should be periodically reviewed for changes. The general guidelines are as follows:

  • Items totaling less than $5,000 may be purchased using a Departmental Purchase Order or a Purchasing Card. No competition required. Note that an unrestricted (i.e. non- sponsored project budget) must be used as the default budget for purchasing cards. Assignment to a sponsored project occurs as the item purchased goes through the approval process.
  • Items greater than $5,000 may be purchased using a requisition, a service contract, a request for bid (RFB), a request for quote (RFQ), or documentation of sole-source. Competition is required for all purchases over $5,000. Definitions and FAQs for when each type of purchasing vehicle should be used are detailed on the Purchasing website.
  • Items greater than $25,000 purchased under federal awards also require a debarment certificate to be completed by the vendor. This certification will be requested by Purchasing.