The capability to POP email from an employee's @uidaho.edu account has been disabled. This restriction, based on industry best practices and supported by Risk Management and the Office of the General Counsel, will help UI comply with data ownership, records management, copyright compliance, and federal and state laws regarding public information access and sensitive data.
Why is this restriction in place?
- The University must comply with a number of data and records management regulations which directly affect email and how email correspondence is managed. These regulations include federal and state laws regarding public information requests; creating and disposing of student records affecting course completion; securing research materials and much more. Many of these requirements can be found in the University's Administrative Procedures Manual (APM) published at http://www.uidaho.edu/apm/.
- Individual departments may have specific documentation related to student, research/or and personnel records management along with other regulation requirements directly affecting that department or grant program.
- The University may limit its liability concerning copyright and law enforcement requirements by enforcing records management policies directly for our uidaho.edu email system. This includes how correspondence is received, archived, and deleted.
- Research activities may be limited by "Export Control" policies which require email to only be maintained in data centers within the United States.
Is there an exception process?
Yes - if you are not directly affiliated with the University, or work for a partner higher education institute, please contact the ITS Help Desk by email to learn more about the exception process.