When are accounts deleted?
The account deletion process begins when “affiliation” criteria for maintaining an account has ended or the UI computer use policy has been violated. The normal deletion process involves 2 e-mail messages sent to the account owner, disabling of the account and then deletion.
What if a department would like a staff/faculty account immediately removed?
If a department needs a staff/faculty account removed immediately upon termination, please send a memo from the employee’s immediate supervisor to Joyce Davidson, campus zip 3155. Include information about the employee (full name, email address, ID number) and appropriate dates and signatures.
What is considered “affiliation”?
Affiliation is based on employment or enrollment at the University. For employees, they must be recognized by Human Resources as a UI employee. Emeritus faculty and honored staff retirees are considered affiliated as well. Employees have a three month grace period after UI employment has ended to keep their accounts. Students must be enrolled in the current term or in the past 2 terms (including summer).
What if an account is needed but the affiliation criteria are not met?
Accounts can be “sponsored” by a full time employee if the above affiliation criteria are not met. The sponsoree must have a legitimate work or academic reason to have a UI account.
What does “sponsorship” mean?
Sponsorship is the term used by ITS when a full time employee agrees the sponsoree has a legitimate work or academic reason to have a UI account. If the account is used for any purpose that violates the UI computer use policy, ITS will work with the “sponsor” concerning issues about the account. Please visit our Sponsorship page to view answers to frequently asked questions.