Networking Office Printers — Windows
This tutorial applies to the following operating system(s):
Department machines using the TCP/IP protocol connection method can access department printers. This tutorial will guide you through networking your workstation to a department or office printer in Windows.
If you are looking at purchasing a multifunction copier for your department there can be many different models and additions available to purchase. Please contact our TSS department for assistance when with university standard when purchasing a multifunction copier.
Select the window icon to open the start menu, then select Settings.
From the Settings menu, select Devices.
From the Devices panel, under the Printers & scanners tab, select Add a printer or scanner.
The computer will search for a printer. If yours appears, select it. If not, select "The printer that I want isn't listed."
Once you have selected "The printer that I want isn't listed," check "Add a printer using a TCP/IP address or hostname" and click next.
Select "Autodetect" for device type. Next, type the Hostname for your printer in the two entry boxes. Finally, make sure "Query the printer and automatically select the driver to use" and press Next.
The computer will proceed by connecting to the printer using the name you entered, and automatically detect the correct driver to use with your printer.
If your machine is not able to automatically detect the driver you may need to manually select this.
If the driver is not listed for your printer will need to visit the manufactures webpage to download the correct driver. You can use the Windows Update button to download current drivers automatically.
Windows Update can take some time to download drivers for supported printers.
After the Windows update select your manufacture and driver you wish to install. If your printer driver is not shown after the Windows Update you will need to use the Have Disk option and point it to the drivers you downloaded from the manufactures page.
Once the printer has been connected to your computer, Type in a display name for your printer and then click Next.
In order to keep your printer private, select "Do not share this printer" on this screen, and then click Next.
Finally, print a test page to make sure your printer is working.
If you run into trouble completing this tutorial, please contact the ITS Help Desk at 208-885-4357 or firstname.lastname@example.org.