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ITS Locations

Physical Address:
Teaching Learning Center Room 128

Office Hours:
8:00 a.m. to 5:00 p.m.
 
Summer:
7:30 a.m. to 4:30 p.m.

Phone: 208-885-4357 (HELP)

Email: helpdesk@uidaho.edu

Map

Physical Address:
ITS Administration Offices 
Administration Building 
Room 140 
Moscow, ID

Mailing Address:
875 Perimeter Drive MS 3155 
Moscow, ID 83844-3155

Phone: 208-885-6721

Fax: 208-885-7539

Physical Address:
TLC 132, Moscow

Office hours
M-F 8 a.m. to 7 p.m.

Summer hours
M-F 7:30 a.m. to 4:30 p.m.

Phone: 208-885-0570

Email: avhelp@uidaho.edu

Physical Address:
Teaching Learning Center 131
Moscow, ID

Phone: 208-885-6411

Fax: 208-885-0566

Physical Address:
Pitman Center (SUB)
Room 53
Moscow, ID

Mailing Address:
875 Perimeter Drive MS 4247 
Moscow, ID 83844-4247

Current Hours of Operation 
Mon: 7:30-4:30 p.m.
Tue: 7:30-11:30 a.m.
Wed: 7:30-11:30 a.m.
Thur: 7:30-11:30 a.m.

Phone: 208-885-2580

Email: records@uidaho.edu

Web: Records Management Website

Physical Address:
Pitman Center (SUB)
Room 124 
Moscow, ID

Office Hours:
8:30 a.m. to 4:30 p.m.
 
Summer:
7:30 a.m. to 4:00 p.m.

Mailing Address:
875 Perimeter Drive MS 4256 
Moscow, ID 83844-4256

Phone: 208-885-7522

Fax: 208-885-9208

Email: vcoffice@uidaho.edu

Web: Vandal Card Office Website

Creating Rules in OWA

This tutorial applies to the following operating system(s):

Windows - Macintosh

Overview

Email rules allow you to sort incoming email to separate folders based on information contained in email headers, such as the From: address, To:, Subject:, etc. This functionality allows easy management of your inbox.


How to Create a New Rule

In Outlook 2016, Rules can be found under the "Home" tab in the "Move" section. In older versions of Outlook, you can access rules by the ribbon, clicking tools->rules. 

To access rules in OWA:

  1. Make sure you are in Mail view, as opposed to Calendar, People, or OneDrive.
  2. Click on Settings at the top of the page, represented by a gear icon.
  3. At the bottom of the new side-tab, under My app settings, select "Mail."
  4. In the new side-tab to the left, under "Mail," then "Automatic Processing," select "Inbox and sweep rules."
  5. To create a new rule from this window, click the + button to open the new rule window.

Automatically Forward Email

  1. In the New Rule window, select the condition that determines which emails get automatically forwarded. (For example, selecting "It was sent or received > Received from..." contact@uidaho.edu) Then click Save next to the check mark in the upper left corner. 
  2. Under the choices of "Do all of the following" select "Forward, redirect, or send" and select "Forward the message to."
  3. Link the people or distribution lists to whom you would like to automatically forward, then click "Save."
  4. Add exceptions (optional), then press the OK button, then the save button above Inbox Rules to set your rule into action.

Delete Unwanted Email

  1. In the New Rule window, select the condition that makes the email unwanted. (For example, selecting "It was sent or received > Received from..." contact@uidaho.edu) Then click Save next to the check mark in the upper left corner. 
  2. Under the choices of "Do all of the following" select "Move, copy, or delete" and select "Delete the message."
  3. Add exceptions (optional), then press the OK button, then the save button above Inbox Rules to set your rule into action.

Sending mail to a Specified Folder

  1. In the New Rule window, select the condition that marks the email to go to a folder other than the inbox. (For example, selecting "It was sent or received > Received from..." contact@uidaho.edu) Then click Save next to the check mark in the upper left corner. 
  2. Under the choices of "Do all of the following" select "Move, copy, or delete" and select "Move the message to folder" and select the folder to which you would like the email sent.
  3. Add exceptions (optional), then press the OK button, then the save button above Inbox Rules to set your rule into action.

Placing Emails into Categories

  1. In the New Rule window, select the condition that specifies the email goes under a certain category. (For example, selecting "It was sent or received > Received from..." contact@uidaho.edu) Then click Save next to the check mark in the upper left corner. 
  2. Under the choices of "Do all of the following" select "Mark the message" and select "with a category" and select the category.
  3. Add exceptions (optional), then press the OK button, then the save button above Inbox Rules to set your rule into action.

Create a New Rule from an Email

  1. Select an email you would like to use as a template for a new rule.
  2. Either right-click on the message and select "new rule" or, in the commands tab next to the search box, select the "more" button represented by three dots, then "Create rule..."
  3. A new inbox rule window will open with conditions already listed based on the email you selected in step one. For example, who it was from, who it was to, what the subject was, etc.) You can still add or subtract conditions.
  4. Choose an action for the rule to follow under "Do all of the following" and select OK, then the save button above Inbox Rules to set your rule into action.

FAQs about Creating Rules in OWA

By sorting your emails you can keep your Inbox from getting cluttered. For example, you take all the emails from a mailing list or a professor and automatically move them to a specific folder.

Outlook offers many different email rule options. These include forwarding email to other users, deleting unwanted email, sending email from a particular person to a specific folder, placing email from a particular person into categories and junk email filtering.

Some of the rules that you create will be available from any computer because they are server based rules rather than client based rules. There will however be rules that will not move between computers.

Once you have created a rule, you will see a checkbox that says delete rule listed right below the displayed folder name. Check this box and click Update/Change/Convert Email Filters and the rule will be deleted.

No. The changes are immediately made to the ldap servers on our email cluster but may take up to 15 minutes to be used by the mail server itself.

Within 15 minutes of saving your filters, mail messages matching the criteria you set should be automatically filtered. Try sending yourself a test message that will fit the criteria to be filtered. Check the destination folder, your messages will be there.

The ITS email servers use the Sieve language to filtering incoming email. If you are familiar with programming languages and would like to do advanced filtering, you may check the “convert to advanced filter” box. This will give you a free-form box to enter your sieve filters. If you have errors in your filter, you will receive an error message via email to your account and all messages will automatically be filed into your Inbox. 

WARNING: If you wish to convert back to the basic view you will lose all of your filter rules.

ITS will only provide support using the “Basic View” on the filters webpage. We will not be able to assist with advanced sieve filters.

ITS Locations

Physical Address:
Teaching Learning Center Room 128

Office Hours:
8:00 a.m. to 5:00 p.m.
 
Summer:
7:30 a.m. to 4:30 p.m.

Phone: 208-885-4357 (HELP)

Email: helpdesk@uidaho.edu

Map

Physical Address:
ITS Administration Offices 
Administration Building 
Room 140 
Moscow, ID

Mailing Address:
875 Perimeter Drive MS 3155 
Moscow, ID 83844-3155

Phone: 208-885-6721

Fax: 208-885-7539

Physical Address:
TLC 132, Moscow

Office hours
M-F 8 a.m. to 7 p.m.

Summer hours
M-F 7:30 a.m. to 4:30 p.m.

Phone: 208-885-0570

Email: avhelp@uidaho.edu

Physical Address:
Teaching Learning Center 131
Moscow, ID

Phone: 208-885-6411

Fax: 208-885-0566

Physical Address:
Pitman Center (SUB)
Room 53
Moscow, ID

Mailing Address:
875 Perimeter Drive MS 4247 
Moscow, ID 83844-4247

Current Hours of Operation 
Mon: 7:30-4:30 p.m.
Tue: 7:30-11:30 a.m.
Wed: 7:30-11:30 a.m.
Thur: 7:30-11:30 a.m.

Phone: 208-885-2580

Email: records@uidaho.edu

Web: Records Management Website

Physical Address:
Pitman Center (SUB)
Room 124 
Moscow, ID

Office Hours:
8:30 a.m. to 4:30 p.m.
 
Summer:
7:30 a.m. to 4:00 p.m.

Mailing Address:
875 Perimeter Drive MS 4256 
Moscow, ID 83844-4256

Phone: 208-885-7522

Fax: 208-885-9208

Email: vcoffice@uidaho.edu

Web: Vandal Card Office Website