Job Descriptions for Student and Temp Employees
Classifications simplify for departments and applicants the type of position that is posted. The department can choose whatever title they wish to help define the job.
| Classification & Classification Series Number | Types of Positions Found in this Classification |
|---|---|
| Administrative Support 21100 |
Office/Clerical/Secretarial/Customer Service work Finance/Accounting/Budget work Program Service Support including some Event Planning/Logistics |
| General Labor/Transport 22100 |
Custodial/Cleaning work Landscaping/General Manual Labor work Dishwashing/Kitchen Clean-up Driving/Deliver Driving work General Farm/Field Labor |
| Computer Technology 23100 |
Network/Desktop Security/Onsite Computer Service/Technical Support work, Computer Lab Monitoring On-Call Service Web Development/Design Programming, Database Analysis work GIS programming |
| Research Support 24100 |
Laboratory/Research/Field work GIS work Scientific/Technical Analyst work non-scientific research and analysis work |
| Communications/Media 25100 |
Publications work (online or print) Reporting Promotions/Marketing Editing (online, video, audio or print) work Fundraising Publishing Telephone Interviewing Audio/Video/Print Production work |
| Maintenance/Security 26100 |
Semi-skilled to Skilled Labor/Trades work Event Set-up/Security Painting Building/Vehicle/Motor Pool Maintenance work Parking Attendant HVAC/Refrigeration/Carpentry work |
| Academic/Student Support 27100 |
Student Advising Classroom Assistance Tutors Models Activity Leaders Student Facilitators/Advisors/Chaperones/Mentors |
| Human Services 28100 |
Community or Group Education or Advising Child Care Water Safety/CPR/First Aid Instructors Lifeguards |
| Retail/Sales 29100 |
Ticket Sales Retail Sales Copy Center sales Cashiers |
The amount of responsibility assumed and level of decision making as well as the difficulty or specialization of the work will factor into how much you should pay an employee to perform the work. Choose from the levels described below to help determine the pay range of your position.
| Level of Position | Pay Range | Factors and Guidelines Determining the Level |
|---|---|---|
| Level 1 Entry level, nonskilled positions. |
7.25- $10.00+ Depending on experience |
Employees are trained by the employing department and usually work under direct supervision. Duties are generally routine/repetitious and may include light physical effort. Job Descriptions for this level may include the following language for the job description: Minimum Qualifications: Ability to, Willingness to, Physical Ability to, Some knowledge of, Understanding of, Familiarity with, Skill in (moderate level), Demonstrated ability to, Experience (no minimum required and only for routine, non-skilled and non-discretionary tasks such as filing, sorting, etc). Responsibilities section describes work as “assisting with”. |
| Level 2 | $8.00-$12.00+ Depending on Experience |
Requires knowledge or 3 months + of experience or some academic and/or technical skills. Duties are routine but require some judgmental decisions and responsibilities. Employees have less supervision once duties are learned. Employee may eventually train/lead activities of other employees. Job Descriptions for this level may include the following language for the job description in addition to any described for Level 1: Minimum Qualifications: Knowledge of, Good knowledge of, Experience (not to exceed 1 year required), Education (some). |
| Level 3 | $9.50-$13.00+ Depending on experience |
Requires a combination of some related education or advanced technical skills AND some related work experience in order to meet the requirements of the position. Supervision can be minimal and work is varied, requiring a high level of initiative and judgment in work/assignments. Employee may train/supervise/lead/coordinate activities of other employees. Job Descriptions for this level may include the following language for the job description in addition to any described for lower levels: Minimum Qualifications: Experience (a year or more may be required), Education (two years or more may be required). Supervisory experience or knowledge may be required. |
| Level 4 | $13.00 - No upper limit/hour | Positions in this class may require a Bachelor’s degree, Master’s Degree or Ph.D. OR require independent performance, decision making and accountability AND at least a year of comparable full-time work experience. Employee may independently oversee a program, service or project and supervise other employees with a high level of accountability for outcomes. |
Next you will need to create a job description to use for posting your position, communicating your expectations, and measuring your employee’s success. A job description is comprised of the following:
Classification
List the classification you chose in Step 1.
Position Title
Choose from the titles in the classification most closely associated with your position.
Working Title
Give the position a title that describes the work.
Major Function
List the purpose of the job—why the job is important.
Responsibilities
Responsibility, % of Time, Essential/Marginal
This section assists in describing the position AND assists with compliance with the Americans with Disabilities Act. List the main results to be accomplished by the employee. Define each result as either essential or marginal. Essential responsibilities: identify the need for the position; i.e.; the reason the position exists. Marginal responsibilities: required to be performed, but are not the reason for which this particular position exists and usually are a small amount of time. At least 5 percent of each job description will contain marginal elements. Then assign what percentage of time of the overall workload (100%) each result will require. Under each result, list how the result should be accomplished.
Examples
- Provides information by: 25% of Time, Essential
- Greeting and referring customers and visitors; responding to email, phone and in-person queries…
- Contributes to team effort by: 5% of Time, Marginal
- Performing related duties as assigned.
Minimum Qualifications
List the required qualifications to perform the primary purpose of the job.
Additional Desiriable Qualificaitons
List any additional qualifications to meet employers needs efficiently; these are not necessary to perform the basic functions of the job.
Once the position is filled, the supervisor and employee should review the job description together and sign it.
Now that you have chosen which Classification your position will fall under and determined the Level based on the level of skill/responsibility/discretion, you can put them together to come up with the number to use for posting your position in the online Applicant Tracking System. See the following table for Classifications, Levels and corresponding ATS Class Codes to use for posting.
| Classification | Job Title | Class Codes | Pay Range |
|---|---|---|---|
| Administrative Support 21100 |
Administrative Support 1 | 21101 | Level 1: $7.25 to $10.00+ |
| Administrative Support 2 | 21102 | Level 2: $8.00 to $12.00+ | |
| Administrative Support 3 | 21103 | Level 3: $9.50 to $13.00+ | |
| Administrative Support 4 | 21104 | Level 4: $13.00 + | |
| General Labor/Transport 21200 |
General Labor/Transport 1 | 22101 | Level 1: $7.25 to $10.00+ |
| General Labor/Transport 2 | 22102 | Level 2: $8.00 to $12.00+ | |
| General Labor/Transport 3 | 22103 | Level 3: $9.50 to $13.00+ | |
| General Labor/Transport 4 | 22104 | Level 4: $13.00 + | |
| Computer Technology/Info Systems 23100 |
Computer Technology 1 | 23101 | Level 1: $7.25 to $10.00+ |
| Computer Technology 2 | 23102 | Level 2: $8.00 to $12.00+ | |
| Computer Technology 3 | 23103 | Level 3: $9.50 to $13.00+ | |
| Computer Technology 4 | 23104 | Level 4: $13.00 + | |
| Research Support 24100 |
Research Support 1 | 24101 | Level 1: $7.25 to $10.00+ |
| Research Support 2 | 24102 | Level 2: $8.00 to $12.00+ | |
| Research Support 3 | 24103 | Level 3: $9.50 to $13.00+ | |
| Research Support 4 | 24104 | Level 4: $13.00 + | |
| Communications/Media 25100 |
Communications/Media 1 | 25101 | Level 1: $7.25 to $10.00+ |
| Communications/Media 2 | 25102 | Level 2: $8.00 to $12.00+ | |
| Communications/Media 3 | 25103 | Level 3: $9.50 to $13.00+ | |
| Communications/Media 4 | 25104 | Level 4: $13.00 + | |
| Maintenance/Security 26100 |
Maintenance/Security 1 | 26101 | Level 1: $7.25 to $10.00+ |
| Maintenance/Security 2 | 26102 | Level 2: $8.00 to $12.00+ | |
| Maintenance/Security 3 | 26103 | Level 3: $9.50 to $13.00+ | |
| Maintenance/Security 4 | 26104 | Level 4: $13.00 + | |
| Academic/Student Support 27100 |
Academic/Student Support 1 | 27101 | Level 1: $7.25 to $10.00+ |
| Academic/Student Support 2 | 27102 | Level 2: $8.00 to $12.00+ | |
| Academic/Student Support 3 | 27103 | Level 3: $9.50 to $13.00+ | |
| Academic/Student Support 4 | 27104 | Level 4: $13.00 + | |
| Human Services 28100 |
Human Services 1 | 28101 | Level 1: $7.25 to $10.00+ |
| Human Services 2 | 28102 | Level 2: $8.00 to $12.00+ | |
| Human Services 3 | 28103 | Level 3: $9.50 to $13.00+ | |
| Human Services 4 | 28104 | Level 4: $13.00 + | |
| Retail Sales 29100 |
Retail/Sales 1 | 29101 | Level 1: $7.25 to $10.00+ |
| Retail/Sales 2 | 29102 | Level 2: $8.00 to $12.00+ | |
| Retail/Sales 3 | 29103 | Level 3: $9.50 to $13.00+ | |
| Retail/Sales 4 | 29104 | Level 4: $13.00 + |