Temporary pay adjustments are for additional duties performed on a temporary basis for
a defined period of time, and the duties are outside the individual’s current
responsibilities. In some instances, the employee may need to be compensated overtime
for the additional responsibilities per Faculty Staff Handbook (FSH) 3440 and the Fair
Labor Standards Act.
Consider the following prior to submitting a temporary salary increase:
Duration and Scope of the Additional Responsibilities
Temporary increases are meant to be from a minimum of 30 days to a maximum
of 12 months. On-going responsibilities should be included in the employee’s job
description. Significant changes in the job description should be forwarded to
Human Resources for review as a promotion for exempt employees or a
reclassification for classified employees – Refer to FSH 3370 and the
Administrative Procedures Manual (APM) 50.51.
Merit, Equity, or Recognition for a Job Well Done
Merit, equity, or recognition increases for performing the responsibilities of the
position well are not appropriately administered as a temporary increase. These
types of increases should be recommended during the salary setting process for
the beginning of the fiscal year as a permanent increase.
Grant Funded Positions
If the change in responsibility is for a position funded by a grant or if the money
used to provide the increase is coming from a grant account, the Office of
Sponsored Programs must be alerted to the need, prior to the change being
implemented. Not all grants allow for these types of changes.
All temporary salary increase requests must be approved and coordinated with your
department and/or college administrative office, as appropriate. All requests for staff
temporary salary increases are sent to Human Resources for review
prior to implementation. If the HR recommendation is different than the original
proposal, the department administrator may forward the request with the HR
recommendation to the Provost’s Office for further consideration.
All faculty temporary salary increase requests are forwarded to the Provost Office for
review and approval prior to implementation.