Honors Student Advisory Board Constitution
Adopted: January 23, 1991
Revised: May 13, 2005
Article I: Name and Purpose
- The name of the board shall be the Honors Student Advisory Board. The letters HSAB may be used to designate the board (or members thereof).
- The purposes of this board are as follows:
- To act as a liaison between the students of the University Honors Program, the Honors Program Directors, and the Honors Program Committee.
- To organize extracurricular events for members of the University Honors Program.
- To provide input selecting Honors Program classes and seminars.
- To assist with and attend the Honors Convocation.
Article II: Membership/Members
- Any member in good standing with the University Honors Program may be a candidate for election to the board.
- The board shall be composed of twelve members, of which three shall be entering students. An 'entering student' shall be defined as any student seeking office during their first semester at the University of Idaho.
- Nine members will be elected at the end of each spring semester to serve in the following academic year. Elections shall be conducted according to the following guidelines:
- Elections will be conducted as an official Honors Program Event.
- Only members in good standing may vote in the election of board members.
- Any student wishing to run for the board who is unable to attend the election event may submit a letter to the board secretary declaring their intention to run.
- Voters may select up to nine different candidates on a secret ballot.
- Under the oversight of the Honors Program Directors, two individuals will be appointed to count ballots.
- In the event of a tie, a recount shall be conducted. Should a recount continue to yield a tie, those board members newly elected shall hold a tie-breaking vote. The position shall be filled by the candidate who receives the highest number of board votes.
- Three entering student members will be elected at the beginning of each fall semester at the New Student Orientation. Elections shall be conducted according to the guidelines in Article II, Section C except that entering students will be the only members eligible to vote for board members.
- Vacancies on the board shall be filled by means of a special election conducted according to the following guidelines:
- The board shall issue a request to all Honors Program members for applications from candidates who wish to run for the board.
- Only entering student members can fill an entering student board vacancy.
- Upon review of all submitted applications, the board shall vote to determine which candidate will fill the vacancy. The candidate receiving the highest number of votes shall be notified of their selection to the board.
- In the case of a tie, a vote shall be held between tied candidates.
- In the event an officer position is vacated, an election among the remaining and newly elected board members not already holding a position shall be conducted.
Article III: Officers
- The officers of the board shall be Chair, Vice Chair, Secretary, Historian, and Looking Glass Editor.
- The board will elect these officers immediately following the spring election. Officers will hold their positions during the fall and spring semesters of the following academic year.
- The primary duties of the officers on the board are as follows:
- Organize and preside over board meetings.
- Act as a representative of the board on the Honors Program Committee.
- Speak at the Honors Convocation.
- Break tie votes.
- Vice Chair
- Assume the duties of the Chair in the absence of the Chair.
- Take board meeting minutes and keep board records.
- Publish a copy of the minutes of any board meeting within 72 hours of the meeting's conclusion.
- Document Honors Program events.
- Maintain the Honors Program Scrapbook.
- Looking Glass Editor
- Oversee the publication of the University Honors Program Periodical, The Looking Glass, including the design, layout and other tasks as required.
- Appoint an HSAB member as Assistant Looking Glass Editor when needed to facilitate publication of The Looking Glass.
- The board shall appoint a Webmaster to produce and maintain the HSAB web page from the University Honors Program membership. The Webmaster may or may not be an elected member of the board, but holds their position for the entire academic year.
Article IV: Meetings
- Meetings will be held once every other week at a place and time selected by the Chair. Special meetings may be called by the Chair at any time.
- Meetings shall be open to any member of the University Honors Program.
- Only board members may vote on decisions discussed at the meetings.
- At each meeting, the secretary will record which members are present or absent, and whether absent members sent notification of their absence. In writing and citing valid reason(s), the board may request the resignation of a board member if it becomes necessary.
Article V: The Looking Glass
- The Looking Glass is a periodical composed and published by the Honors Student Advisory Board with the cooperation and approval of the Director, Associate Director and Program Advisor of the University Honors Program.
- Each edition of The Looking Glass must be presented to and approved by the Honors Student Advisory Board before publication.
- The University Honors Program Director has the authority to edit all content of The Looking Glass and each edition must receive final approval from the Director.
- Articles in The Looking Glass are not limited to authors associated with the University Honors Program. Priority should be given to articles authored by members of the University Honors Program in order to provide a fair and accurate survey of the Program's members, faculty, and sponsored events, unless good judgment determines otherwise.
- The volumes and editions of The Looking Glass will be determined as follows:
- Each volume will represent one academic year, with volume one beginning during the 2000-2001 academic year.
- Each edition will represent one semester of an academic year. The fall semester will be edition one, while the spring semester will be edition two.
- Example: The spring 2004 issue will be labeled Volume 4: Edition 2.
Article VI: Amendments
- This constitution may be amended by a simple majority vote of the board.
- Amendments must be proposed at a board meeting and made available at least one week prior to the vote.