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Past SBOE Decisions

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Instruction, Research & Student Affairs (IRSA)

Item:  Master of Public Administration
Date: 2/17-18/16
Minute Page Number: 15
Motion: To approve the request by the University of Idaho to offer the Master of Public Administration through distance delivery and to assess an online program fee in the amount of $7,500 per year; for 9 credits per semester. The motion carried unanimously 8-0.
Discussion: Mr. Soltman asked it was a one or two year program. Dr. Kirsten, Dean of the College of Letters, Arts, and Social Sciences, responded it was a two year program. (15)

Item: Master of Laws
Date: 2/17-18/16
Minute Page Number: 16
Motion: To approve the request by the University of Idaho to offer a master of Laws (LL.M.) degree starting in Summer 2016. The motion carried unanimously 8-0.
Discussion: Dean Mark Adams from the College of Law, indicated this degree is focused on educating international students that hold a degree in law from their home country who are learning about law in the United States. The degree is only available at the Moscow campus where the resources are available to support international students. (16)

Item: Bachelor of Science, Sociology, Criminology Emphasis - Online
Date: 2/17-18/16
Minute Page Number: 16
Motion: To approve the request by the University of Idaho to offer the Bachelor of Science with a major of Sociology, Criminology emphasis through distance delivery. The motion carried unanimously.
Discussion: Dr. Hill asked who the targeted audience would be. Dean Kirsten responded it is for those who are currently working in that field and are in the degree completion process.

Business Affairs & Human Resources

Item: Retirement Plan Committee Appointments
Date: 2/17-18/16
Minute Page Number: 16
Motion:
 To appoint Sarah Jones, Brandi Terwilliger, Jeff Phelps, Eric Nielson, Richelle Sugiyama, Kent Kinyon, Jane Buser, and Bryan Raymond as members of the Boards Optional Retirement Plan Committee. The motion carried unanimously 8-0. (16)

Item: Multi-Year Employment Agreement - Athletic Director
Date: 2/17-18/16
Minute Page Number: 17
Motion: To approve the University of Idaho's multi-year employment contract for Athletic Director, Robert Spear for a term commencing upon execution of the contract after approval, and terminating on August 12, 2019 with provision for a one year extension to August 12, 2020, in substantial conformance to the form presented to the Board in attachment 1. The motion carried unanimously 8-0.

Discussion: Mr. Soltman asked what a one year extension does. Dr. Goesling responded it was at the institution's request so the coach would be present during some upcoming changes with their athletics program. (17)

Business Affairs & Human Resources

Item: Student Tuition and Fees
Date: 4/13-14/16
Minute Page Number: 3-6
Motion: To increase the FY 2017 annual full-time resident tuition and fees at University of Idaho by 3.0% ($212) for a total dollar amount of $7,232; and to increase the annual full-time tuition for nonresident tuition by 5.7% ($804) for a total dollar amount of $14,808. The motion carried 7-0. Superintendent Ybarra was absent from voting.
Motion: To approve all other fees set forth in the FY 2017 University of Idaho tuition and fees worksheet which will be made part of the written minutes. The motion carried 7-0. Superintendent Ybarra was absent from voting.
Motion: To set the statewide dual credit fee at $65 per credit for courses delivered at secondary schools, including courses taught online using instruction staff hired by the high school or the Idaho Digital Learning Academy, for fiscal year 2017. The motion carried 7-0. Superintendent Ybarra was absent from voting.
Discussion: Dr. Chuck Staben, President of the University of Idaho (UI), introduced Max Cowan, President of the Associated Students of the University of Idaho, and Mr. Brian Foisy, Vice President for Finance, along with Brian Keenan to assist with IT Support. They presented the university’s proposed tuition and fee increase to the Board. Dr. Staben pointed out they are committed to enhancing the quality of the student experience, while maintaining access to world class higher education. Dr. Staben provided an illustration of the change in funding sources for UI since FY01, showing the decrease in state funding and the increase in tuition and fees reviewed FY17 fiscal challenges which included the CEC, medical benefit costs, obligated costs, and other financial challenges estimated near $6.6 million. UI’s single greatest fiscal challenge is with faculty and staff expenses.
Their resident tuition and fee proposal is made up of facilities fees, technology fees, dedicated student activity fees, and tuition. He reported the facility fee is largely to fund a court sport event arena the students have requested. He reviewed that at 3% they can fund the CEC requirements, fund the facilities fee, fund the dedicated student activities fee, and can meet the minimal library inflation charges and utility costs. Dr. Staben reported on scholarships to Idaho residents, outlining what they provided in FY16 was roughly $14.9 million from institutional funds. Dr. Staben reported on tuition and fees since 2006 and that this year’s request is the lowest. Mr. Cowan remarked that UI students are in support of the fee increase.
The approved tuition and fees report is included as Attachment 1 to the April minutes. (3-6)

Planning, Policy & Governmental Affairs (PPGA)

Item: Institution, Agencies, Special/Health Programs Strategic Plans
Date: 4/13-14/16
Minute Page Number: 7-10
Discussion: 

Ms. Critchfield introduced the item reminding the Board it would approve institution strategic plans in June. Today the institutions would give a short progress updated on the changes in their strategic plans for the Board’s review and feedback. Ms. Bent, Chief Planning and Policy Officer for the Board, reminded Board members that as required by Idaho Code and Board Policy the institutions, agencies, and special programs under the oversight of the Board are required to review and update their strategic plans each year. Strategic plans are submitted to the Board for approval starting in April, in alignment with the Board’s annual planning calendar. The Board also requires those plans be in alignment with the Board’s system wide strategic plan.

University of Idaho was discussed next. Mr. Westerberg asked about the location of universal measures at the end of the plan rather than embedding them throughout the plan. Mr. Soltman requested seeing their undergraduate percentage of students involved in research, and the number of internships. Provost and Executive Vice President John Wiencek responded they would call those metrics out separately. He pointed out the mission statement will be updated and the intention was to reduce the number of words but encapsulate the same message. Ms. Critchfield provided some comments on how it reads presently in that it sounds like more of a description. Mr. Westerberg mentioned that some institutions provided history for the performance measures and that it would be helpful to show a couple years of history for all institutions. Ms. Critchfield noted that recommendation for the template. Regarding the three questions Mr. Wiencek responded the plan was written by a committee and received broad university input. Mr. Wiencek is the preparer of the actual plan; it is located on their website and is circulated broadly at the university. He indicated it would become a broadly used document, and presently they refer to it fairly frequently. (7-10)

Item: University of Idaho Annual Progress Report
Date: 4/13-14/16
Minute Page Number: 12-14
Discussion: 

University of Idaho President, Dr. Chuck Staben, provided the university’s annual report to the Board. He reminded the Board of ISU’s vision to make higher education accessible and affordable at a great research university and provided an overview the vision for their next ten years. Dr. Staben indicated enrollment is around 11,372 students statewide, with 33% first generation students. He reviewed some statistics of the university, stating it contributes $1.1 billion to the Idaho economy each year. Dr. Staben reviewed enrollment data and the university’s cultural diversity. They hope to increase deliver to Hispanic/Latino, American Indian, and Alaska Native students, among others.  He reported on accessibility and affordability, the number of programs to help support Idaho residents and students with their higher education, and identified a number of scholarships to Idaho residents which totaled nearly $15 million last year.

Dr. Staben provided an update on direct admissions, reporting that there are ‘Enroll” events at 43 locations across the state with hopes it will be the start of an annual tradition. He clarified that all Idaho institutions are invited to participate. In aiding Idaho’s go-on initiatives, Dr. Staben reported on a “life after high school” study. They found items that would aid the go-on rate include resources to guide decision making, cost and planning assistance, and awareness of the return on investment. He reported on the Complete College Idaho (CCI) Plan and how UI plays a key role in student success, along with the impact of higher education and its effect on the economy.

Dr. Staben reported on the high-impact research of the university, their partnerships with key industries, research successes in cybersecurity, wildfire research, and STEM outreach, among others. The UI is one of the leading universities in the world doing research on wildfires. Dr. Staben remarked the UI is a global institution, reflecting on their collaboration with the Confucius Institute, the South China University of Technology partnership, its growing international enrollment, and research with international impact and numerous student service opportunities. He also reported on their special programs like the WWAMI Medical Education program and the UI’s Law program. He closed by highlighting some points of academic excellence, and student recipients of some high profile scholarships, the university’s national recognition as one of the Princeton Review’s 200 “Colleges That Pay You Back”, and highlighted some of its world-class facilities, and excellence in leadership. (12-14)

Instruction, Research & Student Affairs (IRSA)

Item: Multi-Year Employment Agreement - Women's Soccer Team Head Coach
Date: 4/13-14/16
Minute Page Number: 24-25
Motion: To approve the University of Idaho’s multi-year employment contract for the Women’s Soccer Team Head Coach for a term extending through March 31, 2020, in substantial conformance to the form submitted to the Board in Attachment 2. The motion carried 7-0. Superintendent Ybarra was absent from voting.
Discussion: 

Mr. Westerberg indicated the University of Idaho is requesting Board approval to extend the employment of the Women’s Soccer Team Head Coach, Derek Pitman. (24-25)

Item: FY 2017 Appropriations
Date: 4/13-14/16
Minute Page Number: 26
Motion: To approve the allocation of the FY 2017 appropriations for Boise State University, Idaho State University, University of Idaho, Lewis-Clark State College and system-wide needs as presented on Tab 3b, Page 3. The motion carried 7-0. Superintendent Ybarra was absent from voting. (26)

Item: Multi-Year Contract - United Healthcare Student Resources
Date: 4/13-14/16
Minute Page Number: 28-29
Motion: To approve the request by the University of Idaho to enter into a contract with United Healthcare Student Resources for a fully-insured student health insurance plan for their domestic and international students in substantial conformance to the materials provided to the Board in Attachment 1. The motion carried 7-0. Superintendent Ybarra was absent from voting.

Discussion:

Mr. Brian Foisy, Vice President of Finance, introduced Debbie Huffman, Director of Administrative Fiscal Operations for Student Affairs, along with the manager of student health insurance program (SHIP). Mr. Foisy pointed out today’s request is for the renewal of the contract with United Healthcare student Resources. The terms of that contract are relatively unchanged, and they have negotiated a slightly lower premium rate which drops the cost to students from $1,606 to $1,548 per academic year.

Ms. Huffman indicated the proposed SHIP contract would provide comprehensive coverage for University of Idaho students at a very competitive price, adding they have been very successful because their management and monitoring of the program. (28-29)

Item: Multi-Year Contract - United Healthcare
Date: 4/13-14/16
Minute Page Number: 29
Motion: To set the FY2017 educational cost for the Opportunity Scholarship Award not to exceed the following amounts:

  1. $20,400 for students attending University of Idaho
  2. $20,328 for students attending Boise State University
  3. $19,755 for students attending Idaho State University
  4. $16,654 for students attending Lewis-Clark State College
  5. $19,284 for students attending eligible Idaho private postsecondary institutions
  6. $13,138 for students attending College of Southern Idaho
  7. $13,800 for students attending College of Western Idaho
  8. $12,624 for students attending North Idaho College
  9. $13,808 for students attending Eastern Idaho Technical College

The motion carried 7-0. Superintendent Ybarra was absent from voting.
Motion: To approve the Opportunity Scholarship maximum award in the amount of $3,000 per year.  The motion carried 7-0. Superintendent Ybarra was absent from voting.
Motion: To approve the FY17 student contribution be set at $3,000 and to accept student-initiated scholarship and non-institutional and non-federal aid as part of the student contribution. The motion carried 7-0. Superintendent Ybarra was absent from voting.
Discussion: Mr. Westerberg pointed out this sets the parameters for the Opportunity Scholarship. (29)

Business Affairs & Human Resources (BAHR)

Item: Athletic Conference
Date: 5/18-19/16
Minute Page Number: 2
Motion: To approve the request by the University of Idaho to accept the invitation of the Big Sky Conference for football, joining the rest of UI Athletics teams in the regional Division I FCS conference. The motion carried unanimously.
Discussion: Mr. Westerberg introduced the item indicating in November, 2015, the Big Sky Conference (BSC) reaffirmed their invitation for the University of Idaho (UI) to add football to the other sports already participating in BSC with a six month extension of the previous invitation. At this time, the UI seeks to accept this invitation and participate in all sports with BSC. (2)

Business Affairs & Human Resources (BAHR) - Section I - Human Resources

Item: Five Year Employment Agreement - Clinical Law Instructor and Director of External Programs
Date: 6/15-16/16
Minute Page Number: 5
Motion: By unanimous consent to approve the request by the University of Idaho to approve a five year contract renewal for clinical law instructor and Associate Dean for Boise Programs, Lee Dillon and to authorize the University’s Vice President for Finance to execute the contract and substantial conformance to the form submitted in Attachment 1. (5)

Planning, Policy & Governmental Affairs

Item: President's Council Report
Date: 6/15-16/16
Minute Page Number: 9-10
Discussion: Dr. Tony Fernandez, current chair of the President’s Council summarized the details from the April 5th and June 7th President’s Council meetings. He reported that at the April meeting presidents were apprised of the new presidential evaluation template and process. Interest was expressed by the College of Idaho, Northwest Nazarene University, and Treasure Valley Community College on being included in direct admissions, and collectively the presidents were not supportive of requests from out of state or non-public institutions, but understand those entities may develop a similar initiative of their own. The reviewed highlights from the 2016 legislative session related to higher education, and discussed outcomes based funding. Presidents discussed gun legislation and how it affects campuses, community college trustee zoning, and how student health insurance is being implemented at Boise State University. They also discussed Title IX policy, guidelines, timelines and timelines for the budget development process.
For the June 7th President’s Council meeting, President Staben recommended the Board discuss several topics at future Council meetings such as direct admissions, medical education task force, diversity go-on rates, and a long term legislative agenda. There was consensus that these topics and applicable national trends could be discussed at future Council meetings. Board staff briefed the presidents on several timing at process improvements for direct admission that also includes a radio and television campaign beginning in late summer. They were briefed about Title IX and issues surrounding trans-gender concerns; new signage is being considered and institutions would like uniform signage. They discussed a letter received by each of the institutions on ADA compliance which requested payment for legal services. They determined the letter appeared to be a broadcast letter and institutions have chosen not to respond. President Fernandez reported that they were briefed on a meeting at the Governor’s office that included the Board president and Executive Director regarding DFM’s involvement with CEC; the Governor was supportive of DFM’s actions and future discussions on the matter are planned. The four-year institutions were notified that the Board is going to engage an external first to conduct 360 evaluations. He concluded by saying the July Council meeting was cancelled, and the next meeting will be August 7th. (9-10)

Item: Alcohol Permit for 2016 Home Football Games - Pre Game Events
Date: 6/15-16/16
Minute Page Number: 15
Motion: To reject the request for a waiver of Board policy Section I.J.2.c.i. and approve the request by the University of Idaho to establish a secure area under the conditions set forth in this request contingent on attendees receiving a written invitation (a game ticket does not constitute a written invitation), not under the legal drinking age is admitted into the alcohol service and consumption area of the event, and in full compliance with all provisions set forth in Board policy Section I.J. for the purpose of allowing alcohol service for the 2016 football season, the 2017 spring game, post-season bowl game and if applicable, the conference championship game, with a post-season report brought back to the Board. The motion carried unanimously. (15)

Item: Alcohol Permit for 2016 Home Fotball Game - Suite Seating
Date: 6/15-16/16
Minute Page Number: 15
Motion: To approve the request by the University of Idaho to allow alcohol service during the 2016 football season and during the spring 2017 football scrimmage, in the Litehouse Center/Bud and June Ford Club Room located in the ASUI Kibbie Activity Center under the conditions outline in Board Policy I.J. subsection 2. The motion carried unanimously. (15)

Business Affairs & Human Resources - Section I - Human Resources

Item: Chief Executive Officer Employment Agreements/Terms
Date: 6/15-16/16
Minute Page Number: 17
Motion:  To approve an annual Salary for Dr. Chuck Staben, s President of the University of Idaho in the amount of $374,010.00, effective June 5, 2016. The motion carried unanimously. (17)

Item: Multi-Year Employment Agreement - Men's Football Team Head Coach
Date: 6/15-16/16
Minute Page Number: 18
Motion: To approve the request by the University of Idaho to enter into a four and one-half year employment agreement with Paul Petrino, as Head Men’s Football Coach, for a fixed term expiring December 31, 2020 with an annual base salary of $178,526.40 and such contingent base salary increases, media payments, and incentive/supplemental compensation provisions as set forth in Attachment 2. The motion carried unanimously.
Discussion: Mr. Westerberg pointed out the motion extends the contact to four and one half years with essentially the same contract terms. (18)

Business Affairs & Human Resources - Section II- Finance

Item: FY 2017 Operating Budgets
Date: 6/15-16/16
Minute Page Number: 19
Motion: To approve the FY 2017 operating budgets for the Office of the State Board of Education, Idaho Public Television, Division of Vocational Rehabilitation, College and Universities, Postsecondary Professional-Technical Education, Agricultural Research & Extension Service, Health Education Programs and Special Programs as presented. The motion carried unanimously.
Discussion: Mr. Westerberg indication this motion approves the FY17 operating budgets. Mr. Chet Herbst reviewed the process for developing the operating budgets and the amount of work that goes into them by the institutions and agencies. This year they also accounted for the 27th payroll and program prioritization has also played an important role in how the budget is developed. (19)

Item: Marketing Agreement for Intercollegiate Athletics - Learfield Communications
Date: 6/15-16/16
Minute Page Number: 20
Motion: To authorize the University of Idaho to complete negotiations on a contract with Learfield Communication, Inc. for Intercollegiate Athletic Promotions, sponsorships and corporate rights; and, upon completion of contract negotiations, to authorize the Executive Director of the Board to approve the final contract before execution by the University. The motion carried unanimously.
Discussion: 

Mr. Westerberg indicated this is the request from the University of Idaho for a contract with Learfield Communication for promotion and multi-media rights for athletic promotions. (20)

Item: Disposal of Real Property - Aberdeen Research and Extension Center
Date: 6/15-16/16
Minute Page Number: 21
Motion: To approve the request by the University of Idaho to dispose of the 0.7 acres of farm land referenced in Attachment 2 for the appraised value of $1,000; and further to authorize the University’s Vice President for Infrastructure to execute all necessary transaction documents for conveying this real property. The motion carried unanimously. (21)

Item:  Amendment to Board Policy - Section III.T. Students Athletes - Second Reading
Date: 6/15-16/16
Minute Page Number: 21-22
Motion: 

To approve the second reading of amendment to Board Policy III.T.6, as presented in Attachment 1. The motion carried unanimously.
Discussion: Dr. Hill indicated there has been one technical change to the policy which is the insertion of the word “shall.” The proposed amendments expand the reporting requirements from incidents that led to a conviction to those that are likely to lead to a legal investigation, and should improve the responsiveness and timeliness of the reports on student athletic conduct issues to the Board and better reflect the capabilities of current communication modes. (21-22)

Audit

Item: University of Idaho Foundation Agreement
Date: 8/10-11/16
Minute Page Number: 6
Motion: By unanimous consent to approve the agreement between the University of Idaho and the University of Idaho Foundation, as submitted in Attachment 2. (6)

Business Affairs & Human Resources (BAHR)

Item: Multi-Year Contracts – SWIRE Coca-Cola USA
Date: 8/10-11/16
Minute Page Number: 7
Motion: By unanimous consent to approve the request by the University of Idaho to enter into a contract with Swire Coca Cola USA for pouring and vending rights in substantial conformance to the form presented to the Board in Attachment 1. (7)

Planning, Policy & Governmental Affairs (PPGA)

Item: Board Policy I.J. – Use of Institutional Facilities – First Reading
Date: 8/10-11/16
Minute Page Number: 9
Motion: To approve the first reading of proposed amendments to Board Policy Section I.J. as submitted in attachment 1. A roll call vote was taken and the motion failed due to a tie vote. Mr. Westerberg, Dr. Clark, Mr. Scoggin, and Ms. Critchfield voted nay on the motion.
Discussion: Ms. Critchfield introduced the item related to alcohol policies and the proposed amendment to expand areas where alcohol may be consumed. Approval of the proposed amendments would allow for the possession and consumption of alcohol during NCAA football games hosted by the institutions in select parking lots or other areas on campus designated as “tailgating areas.”
Dr. Staben, University of Idaho (UI) President, and Mr. Kent Nelson, UI Legal Counsel, and Mr. Kevin Satterlee, Chief Operating Officer, Vice President and Special Counsel for Boise State University (BSU), came forward to participate in the discussion. Dr. Staben provided comments on the development of the proposed policy which was also discussed at President’s Council. Mr. Satterlee added at BSU they provide a list of rules called Tailgating 101 that are provided to tailgating participants on game day. Mr. Nelson provided that the draft language of amendments proposed by the UI were provided to each of the institution’s legal counsel for review. No comments from the other institutions were received at the time of agenda production. In addition to the amendments proposed by the University of Idaho is an increase in the per instance liability limits from $500,000 to $1,000,000, and the amendment would bring the policy in compliance with the minimum liability required by Risk Management for permitted events.
There was discussion about the liability issues and Jenifer Marcus, the Board’s Legal Counsel, provided an opinion of the changes to the policy. The intent of the institutions is to restrict the alcohol usage areas to controlled access areas, there was additional discussion about the previous policy changes and that this iteration provides clearer detail. Some Board member felt such activities are outside of the institutions’ mission for learning and public service. (9)

Instruction, Research & Student Affairs (IRSA)

Item: Annual Program Prioritization Report – BSU, ISU, UI, and LCC each provided a report
Date: 8/10-11/16
Minute Page Number:  19-21
Discussion: Mr. John Wiencek and Mr. Brian Foisy provided a report from UI on their program prioritization process. He summarized steps the UI’s new leadership utilized and steps to develop a path forward. Initial steps included getting Board member feedback, attending data dashboard demonstrations, faculty senate discussions, institutional research discussions, and working on improving the processes being developed and implemented in FY17. One of their priorities has been development of a nine-year strategic plan through broad participation at the University. It aligns with SBOE performance measures, program prioritization, and NWCCU accreditation. Mr. Wiencek provided a summary on programmatic actions since 2015 which includes consolidation of select IT functions, reinvestments/reallocations from FY16 program prioritization efforts and additional process improvements such as streamlining the hiring and payroll processes, and closing the Caine Research Center among others. Their work plan for FY17 includes a newly formed Institutional Planning and Effectiveness Committee (IPEC) charged with overall implementation of integrated planning, programming and budget planning. They are working on strategic plans with unit-level goals and metrics, transitioning to an improved budgeting system and additional program prioritization improvements. Related to integrating program prioritization is building a progressive and sustainable cycle where institutional planning and effectiveness is central.
Mr. Foisy reported on institutionalizing program prioritization through position control at the university. Through the IPE Committee, he outlined how they will reframe program prioritization with a number of objectives that include comprehensive taxonomy in both academic and non-academic units, and development/implementation of appropriate dashboards and management tools in support of the process and its transparency. Mr. Foisy reported on program prioritization related to FY18 budget requests. The two items of focus for the FY18 budget request are outcomes based finding and support for their library database. (19-21)

Business Affairs & Human Resources (BAHR)

Item: Idaho National Laboratory (INL) – Board Sponsorship of Idaho National Laboratory Project
Date: 8/10-11/16
Minute Page Number: 21-22
Motion:  To approve the Capital Budget Request Six-Year Plans for FY2018 through FY2023 for Boise State University, Idaho State University, the University of Idaho, Lewis-Clark State College, and Eastern Idaho Technical College, as provided, for submission to the Permanent Building Fund Advisory Council for consideration in the FY2018 budget cycle. The motion carried 7-0. Dr. Hill recused himself from the voting on the motion since he formerly held a senior level position at INL.
Discussion: Mr. Herbst from the Board office introduced Dr. Kelly Beierschmitt, INL Deputy Laboratory Director of Science & Technology, Mr. Van Briggs from INL, and Wayne Meuleman who is the legal counsel from the Idaho State Building Authority (Building Authority). Mr. Herbst provided an overview of the project and the building authority’s role to the relationship of this project. He explained the lease arrangement for the project. Mr. Meuleman provided additional detail on the role of the Building Authority in managing this project, in that the Building Authority is governed by a Board and has the legal authority to enter into agreements with state agencies to provide financing and development services for different projects. The financing side is a taxable bond issuance. He pointed out the interest rates at this time are very low indicating an opportune time for this project. The Building Authority also has the legal authority also has the legal authority to enter into design and construction management contracts. They would anticipate a lease arrangement between the Building Authority and the Board, or other public entity who would then sublease to INL. At the completion of the bond maturity, the Building Authority deeds the bonds to the appropriate state entity and they would then become facilities owned by that entity.
For the benefit of Mr. Scoggins the ISU and UI presidents provided some additional historical context related to the INL project and their support for the project. (21-22)

Business Affairs & Human Resources (BAHR) – Section II – Finance

Item: FY 2018 Line Item
Date: 8/10-11/17
Minute Page Number: 23-24
Motion: To approve the capital projects listed in the table in Attachment 1 on Page 5 from Boise State University, Idaho State University, the University of Idaho, and Lewis-Clark State College for submission to the Permanent Building Fund Advisory Council for consideration for Permanent Building Fund support in the FY2018 budget cycle. The motion carried unanimously.
Motion: To approve the Capital Budget Request Six-Year Plans for FY2018 through FY2023 for Boise State University, Idaho State University, the University of Idaho, Lewis-Clark State College, and Eastern Idaho Technical College, as provided, for submission to the Permanent Building Fund Advisory Council for consideration in FY2018 budget cycle. The motion carried unanimously.
Discussion: Mr. Herbst provided background and timeline for developing the budget requests, and briefly described the process for the FY18 major capital requests. He pointed out detailed summaries of the capital requests for institutions and agencies are included in the agenda materials. Mr. Herbst described the six year planning tool for capital improvements and its importance to the institutions. Mr. Freeman pointed out that the Permanent Building Fund Advisory Council (PBFAC) will make its recommendation in November to the Governor’s Office and Legislature; it is a non-binding recommendation. However, historically, the Governor and Legislature have given consideration to its recommendations. (23-24)

Instruction, Research & Student Affairs (IRSA)

Item: License Agreement – Sprint Infrastructure – Operation and Maintenance of Theophilus Tower
Date: 10/19-20/2016
Minute Page Number: 7
Motion: By unanimous consent to approve the request by the University of Idaho for authority to grant a five year license to Sprint in substantial conformance to the form submitted to the Board in Attachment 1 and to authorize UI’s Vice President for Infrastructure to execute the license and any related documents. (7)

Item: License Agreement – Sprint Infrastructure – Operation and Maintenance of UI “I” Water Tank
Date:  10/19-20/16
Minute Page Number: 7
Motion: By unanimous consent to approve the request by the University of Idaho for authority to grant a five year license to Sprint in substantial conformance to the form submitted to the Board in Attachment 1 and to authorize the University’s Vice President for Infrastructure to execute the license and any related documents.

Item: Donation to Coeur d’Alene Center “Fiber Line”
Date: 10/19-20/16
Minute Page Number: 7 - 8
Motion: By unanimous consent to approve the request of the University of Idaho to enter into agreements with Fatbeam for the donation of two lit fiber lines for a period of fifty years and 1Gb of high-speed internet service for a period of ten years, in substantial conformance to the material submitted to the Board. (7-8)

Business Affairs & Human Resources (BAHR) – Section II – Human Resources

Item: Human Resources Third Party Administration Services Contract
Date: 12/14-15/16
Minute Page Number: 10
Motion: By unanimous consent to approve the request by the University of Idaho to enter into a contract with Morneau Shepell Limited, for services relating to employee benefit enrollment, retiree and COBRA administration for the UI’s employee/retiree benefits plan in substantial conformance to the contract materials submitted to the Board in Attachment 1. (10)

Instruction, Research & Student Affairs (IRSA)

Item: Idaho Experimental Program to Stimulate Competitive Research (EPSCoR) Committee Appointments
Date: 12/14-15/16 

Minute Page Number: 10

Motion: By unanimous consent to appoint Dr. Janet Nelson to the Experimental Program to Stimulate Competitive Research Idaho Committee as an ex-officio member based on her position as the Vice President of Research at the University of Idaho. (10)

Planning, Policy & Governmental Affairs (PPGA)

Item: Naming of Indoor Golf Facility
Date: 12/14-15/16
Minute Page Number: 11
Motion: By unanimous consent to approve the appointment of Robert Atkins to the State Rehabilitation Council as a representative for the business/industry and labor for a term of three years effective January 1, 2017 and ending December 31, 2019. (11)

Audit

Item: FY 2016 Financial Statements
Date: 12/14-15/16
Minute Page Number: 16
Motion: To accept from the Audit Committee the Fiscal Year 2016 financial audit reports for Boise State University, Idaho State University, University of Idaho, Lewis-Clark State College, and Eastern Idaho Technical College, as submitted by Moss Adams LLP in Attachment 1. The motion carried 7-0. Ms. Critchfield was absent from voting.
Discussion:  Mr. Soltman introduced the item indicating that Moss Adams LLP, the independent accounting firm that conducts annual financial audits of BSU, ISU, US, LCSC and EITC, reviewed their findings with the Audit Committee and Board Staff in November. He pointed out Lewis-Clark State College had a finding related to student financial assistance. Mr. Chet Herbst, Chief Financial Officer from the Board office, provided background on the item, pointing out that LCSC has corrected the finding. He commented that last year Moss Adams had zero finding for the institution. The audit results were included in the agenda materials for the Board members’ review.

Business Affairs & Human Resources (BAHR) – Section I – Human Resources

Item: Market Rate-Based Compensation System
Date: 12/14-15/16
Minute Page Number: 17-18
Discussion: Mr. Westerberg introduced the informational item and invited the University of Idaho (UI) to provide comments. He pointed out the Bard approved implementation of a revised classification system for classified employees in August 2013. The University of Idaho proposes a new compensation system which will be brought before the Board for action at a later date.
Mr. Brian Foisy, Vice President for Finance at the UI, provided some background on the item and reviewed market based compensation for the Board. He introduced Mr. Wesley Matthews, Director of Human Resources at the university, to provide a presentation. Mr. Matthews indicated UI proposes to move forward from its current compensation system to a market-based system which provides a specific market rate for each individual position. With this approach, the university can be as precise as possible in offering competitive salaries when hiring, and achieving and maintaining equitable salaries for current employees. He added this approach would make the institution more competitive in recruitment and retention efforts. Mr. Matthews provided a detailed overview of the proposal. He reviewed the primary sources for obtaining market data which include data from the Bureau of Labor and Statistics for the eight-state region, the CUPA-HR for Carnegie R2 classification in the western US, and pointed out that market data includes average, entry and experience level, and standard deviation.
Mr. Matthews reported that discussions on campus have received very positive feedback, adding the university has been transparent and inclusive of staff, have conducted open forums, and have formed a Compensation Task Force to further develop the concept.
Mr. Foisy pointed out they are personally responding to any questions they have received from employees regarding the proposal. Support for the proposal has been very positive.
Ms. Atchley asked about how employee evaluations fit into this system. Mr. Matthews explained how a solid base pay foundation will make a difference for employees. Mr. Foisy added that if an employee is performing below satisfactory, they do not receive merit increases. Mr. Soltman reminded Board that not long ago the university consolidated pay grades, and now they are exploding the pay grades. He cautioned it on being a flavor of the day. Mr. Foisy described their current system and pointed out that they have been experiencing an 18% turnover, meaning roughly one of five employees leave every year, stressing the system needs a remedy. They are designing a system they believe is fair, logical, and appeals to employees, and should help provide longevity in positions.
Dr. Clark asked about their minimum hourly rate. Mr. Matthews responded it is $12.02 Mr. Scoggin asked if they feel their turnover is driven exclusively by pay. Mr. Foisy responded not exclusively, but they have found a massive disconnects between pay grades and actual salary offered in the market. Mr. Scoggin asked what costs in salary would this drive. Mr. Foisy responded they believe their minimum salary should be at least 80% of market. He indicated preliminary numbers for an approximate 10-12% increase with a transition period of 5-7 years would cost around $6-$7 million. 

Business Affairs & Human Resources (BAHR) – Section II – Finance

Item: Six-Year Capital Plan Update – Salmon Classroom and Idaho Arena
Date: 12/14-15/16
Minute Page Number: 21
Motion: To approve the proposed revision to the University of Idaho’s six-year capital plan for FY2018 through FY2023, as submitted in Attachment 1. The motion carried 7-0. Ms. Critchfield was absent from voting.
Discussion: Mr. Westerberg introduced the item whereby UI is requesting to add two items to its Six-Year Capital Plan for FY2018 through FY2023. The university is bringing the request forward in order to proceed with additional fundraising. Mr. Dan Ewart, Vice President for Infrastructure, provided that the UI is providing an updated Si-Year Capital Plan to reflect changes on two projects: To upgrade the university’s extension center in Salmon, Idaho; and construction of a multi-purpose arena adjacent to the Kibbie Activity Center on the Moscow, Idaho campus.

Item: Educational Association Agreement with Navitas
Date: 12/14-15/16
Minute Page Number: 21
Motion: To authorize the University of Idaho to execute the contract with Navitas Moscow, and Navitas Holdings, for Pathway Program for Recruiting International Students, in substantially the same form as the attached hereto as Attachment 2. The motion carried 7-0. Ms. Critchfield was absent from voting.
Discussion: Mr. Westerberg indicated the UI requests authorization to execute an educational association agreement with Navitas to develop and implement the University of Idaho International Student Success Program. He pointed out Navitas is a well-known firm and this contract will benefit the campus by increasing the number of overall international students, and increasing the opportunities for all students to expand their international students, and increasing the opportunities for all students to expand their international knowledge and experience.

Item: Educational Association Agreement with Navitas
Date: 12/14-15/16
Minute Page Number: 21
Motion: To authorize the University of Idaho to execute the contract with Navitas Moscow, and Navitas Holdings, for Pathway Program for Recruiting International Students, in substantially the same form as the attached hereto as Attachment 2. The motion carried 7-0. Ms. Critchfield was absent from voting.
Discussion: Mr. Westerberg indicated the UI requests authorization to execute an educational association agreement with Navitas to develop and implement the University of Idaho International Student Success Program. He pointed out Navitas is a well-known firm and this contract will benefit the campus by increasing the number of overall international students, and increasing the opportunities for all students to expand their international students, and increasing the opportunities for all students to expand their international knowledge and experience. 

Consent Agenda

Business Affairs & Human Resources – Section I – Human Resources

Item: Changes in Policy Regarding Classified Employees
Date: 2/15-16/17
Minute Page Number: 3
Motion: By unanimous consent to approve the changes to University of Idaho policy FSH 3390 C-3, “Disciplinary Procedures,” as presented. (3)

Business Affairs & Human Resources – Section II – Finance

Item: Disposal of Real Property at UI Caine Center, Caldwell
Date: 2/15-16/17
Minute Page Number: 3
Motion: By unanimous consent to approve the request by the University of Idaho to have the State Board of Land Commissioners auction the 40 acre former Caine Center for an amount that is no less than the appraised value of property as established by the Idaho Department of Lands; and further to authorize the Vice President for Infrastructure for the University of Idaho to execute all necessary transaction documents for conveying the real property rights for Caine and the adjoining  endowment lands upon the conclusion of such successful auction. (3)

Instruction, Research & Student Affairs (IRSA)

Item: New Bachelor of Arts/Bachelor of Science in Film and Television
Date: 2/15-16/17
Minute Page Number: 3-4
Motion: By unanimous consent to approve the request by the University of Idaho to offer the Bachelor of Science and Bachelor of Arts with a major of Film and Television Studies in substantial conformance to the program proposal submitted as Attachment 1.

Business Affairs & Human Resources (BAHR) – Section II – Finance

Item: Funding Increase – Athletics Program
Date: 2/15-16/17
Minute Page Number: 5-6
Motion: To waive Board policy V.X.3.b. and to approve the request by the University of Idaho to temporarily increase its institutional funds limit by an amount not to exceed $1,000,000 above the Board-computed  institutional fund limit each year for a period of four years (fiscal years 2017-2020) in support of its athletics program.
Motion: To waive Board policy V.X.3.b. and allow the University of Idaho to temporarily increase its institutional funds limit for FY2017 by an amount not to exceed $1,000,000 ($1,949,500 total); and that the university provide a plan for Board approval to eliminate its athletics deficit by the end of FY2019.
Discussion:  Mr. Brian Foisy, Vice President for Finance at the University of Idaho (UI) provided information on the item. He pointed out the two items are unrelated but happen to be occurring simultaneously. He provided that the deficit has not happened yet, but they are projecting it, and two other items at play are enrollment, as well as an anticipated impact and decline on athletics donations.
Mr. Soltman asked what the consequences are if the Board doesn’t approve this. Mr. Foisy responded per Board policy the university would return with a two-year plan for recovery. Mr. Scoggin recommended using institution funds for an academic institution rather than athletics. Dr. Hill expressed concern over waiving the policy.
After further discussion, Mr. Westerberg recommended deferring action on the waiver and requested unanimous consent to defer the item to the next Board meeting, allowing the institution to bring forth a plan, and have the item returned back to the BAHR committee. There were no objections to the request. Ms. Atchley requested a clearer idea of the amount of the deficit be presented. (5-6)

After discussion, this item was deferred to the April meeting.

Item: Idaho Arena Project – Planning, Programming and Design Phases
Date: 2/15-16/17
Minute Page Number: 7-8
Motion: To approve the request by the University of Idaho to implement the planning and design phase of the Idaho Arena capital project, with the authority to execute all necessary consulting and vendor contracts to implement the planning and design phase of the project. The motion carried 7-0. Ms. Ybarra was absent from voting. 
Discussion: Mr. Westerberg indicated the University of Idaho (UI) is requesting Board authorization to commence planning and design of a new, multi-event and court sports facility to be known as the Idaho Arena. It will be located adjacent to the Kibbie Activity Center on the Moscow, Idaho campus. After completion of the planning and design phase, the UI will return to the Board for approval to proceed with the construction phase of the project and for approval of the financing plan, in accordance with Board policy.
At this time, Mr. Westerberg asked for a moment to recognize Ms. Stacy Pearson’s contribution to Boise State University (BSU) and to the Board of Education. Her contribution to the progress of BSU has been remarkable and long standing. Dr. Kustra remarked there is no way to calculate the value of what Ms. Pearson has brought to Boise State and the work with the Board. Ms. Pearson introduced Mr. Mark Heil as her replacement at BSU. Mr. Heil has worked with the Board for a number of years.
At this time, Dr. Clark updated the Board on her participation in a conference call with the Public School Finance Committee which reported on the work done earlier this year regarding what changes are warranted in the public school funding mechanisms in Idaho. She reported that the co-chairs of that Committee will be introducing a bill tomorrow in the House Education Committee to continue the work of the Public School Finance Committee another year. There will be funding attached to the Bill to hire a consultant. (7-8)

Instruction, Research & Student Affairs (IRSA)

Item: Bachelor of Science in Medical Sciences
Date: 2/15-16/17
Minute Page Number: 15
Motion: To approve the request by the University of Idaho to offer the Bachelor of Science with a major of Medical Sciences in substantial conformance to the program proposal submitted as Attachment 1. The motion carried 8-0.
Discussion: Mr. Dan Ewart, University of Idaho’s (UI) Vice President for Infrastructure, indicated the UI proposes to establish a new Bachelor of Science degree in Medical Sciences. He introduced Mark Nielsen, Interim Dean of the College of Sciences to provide details of the program. The degree will be administered by the Department of Biological Sciences and features an interdisciplinary curriculum that will prepare students for admission to professional programs in a variety of healthcare related fields. It will also serve students who are interested in healthcare-related professions in areas such as writing, policy and administration. (15)

Item: First Year Law curriculum in Boise
Date: 2/15-16/17
Minute Page Number: 15 - 16
Motion: To approve the request by the University of Idaho to offer a first-year law curriculum in Boise in substantial conformance to the program proposal submitted as Attachment 1. The motion carried 8-0.
Discussion: Mr. Dan Ewart provided that the UI, College of Law, proposes to expand curricular offerings at the Boise campus of the UI, College of Law by offering first-year law courses at that campus. The expansion completes the dual location model that the University has been developing with the Board’s approval and under its supervision since 2008. The dual-location model will permit students to take all course work required to earn the Juris Doctor degree at either the Moscow campus of the Boise campus, or both. Mr. Mark Adams, Dean of the College of Law, pointed out that ADA requirements provided they increase certain staff positions and the increase to fund and benefit those positions. Those costs will be met by the increase of students and retirements of some senior staff. (15-16)

Consent Agenda

Business Affairs & Human Resources – Section I – Human Resources

Item: Changes in Policy Regarding Classified Employees
Date: 2/15-16/17
Minute Page Number: 3
Motion: By unanimous consent to approve the changes to University of Idaho policy FSH 3390 C-3, “Disciplinary Procedures,” as presented. (3)

Business Affairs & Human Resources – Section II – Finance

Item: Disposal of Real Property at UI Caine Center, Caldwell
Date: 2/15-16/17
Minute Page Number: 3
Motion: By unanimous consent to approve the request by the University of Idaho to have the State Board of Land Commissioners auction the 40 acre former Caine Center for an amount that is no less than the appraised value of property as established by the Idaho Department of Lands; and further to authorize the Vice President for Infrastructure for the University of Idaho to execute all necessary transaction documents for conveying the real property rights for Caine and the adjoining  endowment lands upon the conclusion of such successful auction. (3)

Instruction, Research & Student Affairs (IRSA)

Item: New Bachelor of Arts/Bachelor of Science in Film and Television
Date: 2/15-16/17
Minute Page Number: 3-4
Motion: By unanimous consent to approve the request by the University of Idaho to offer the Bachelor of Science and Bachelor of Arts with a major of Film and Television Studies in substantial conformance to the program proposal submitted as Attachment 1. (3-4)

Business Affairs & Human Resources (BAHR) – Section II – Finance

Item: Funding Increase – Athletics Program
After discussion, this item was deferred to the April meeting.
Date: 2/15-16/17
Minute Page Number: 5-6
Motion: To waive Board policy V.X.3.b. and to approve the request by the University of Idaho to temporarily increase its institutional funds limit by an amount not to exceed $1,000,000 above the Board-computed  institutional fund limit each year for a period of four years (fiscal years 2017-2020) in support of its athletics program.
Motion: To waive Board policy V.X.3.b. and allow the University of Idaho to temporarily increase its institutional funds limit for FY2017 by an amount not to exceed $1,000,000 ($1,949,500 total); and that the university provide a plan for Board approval to eliminate its athletics deficit by the end of FY2019.
Discussion:  Mr. Brian Foisy, Vice President for Finance at the University of Idaho (UI) provided information on the item. He pointed out the two items are unrelated but happen to be occurring simultaneously. He provided that the deficit has not happened yet, but they are projecting it, and two other items at play are enrollment, as well as an anticipated impact and decline on athletics donations.
Mr. Soltman asked what the consequences are if the Board doesn’t approve this. Mr. Foisy responded per Board policy the university would return with a two-year plan for recovery. Mr. Scoggin recommended using institution funds for an academic institution rather than athletics. Dr. Hill expressed concern over waiving the policy.
After further discussion, Mr. Westerberg recommended deferring action on the waiver and requested unanimous consent to defer the item to the next Board meeting, allowing the institution to bring forth a plan, and have the item returned back to the BAHR committee. There were no objections to the request. Ms. Atchley requested a clearer idea of the amount of the deficit be presented. (5-6)

Item: Idaho Arena Project – Planning, Programming and Design Phases
Date: 2/15-16/17
Minute Page Number: 7-8
Motion: To approve the request by the University of Idaho to implement the planning and design phase of the Idaho Arena capital project, with the authority to execute all necessary consulting and vendor contracts to implement the planning and design phase of the project. The motion carried 7-0. Ms. Ybarra was absent from voting.
Discussion: Mr. Westerberg indicated the University of Idaho (UI) is requesting Board authorization to commence planning and design of a new, multi-event and court sports facility to be known as the Idaho Arena. It will be located adjacent to the Kibbie Activity Center on the Moscow, Idaho campus. After completion of the planning and design phase, the UI will return to the Board for approval to proceed with the construction phase of the project and for approval of the financing plan, in accordance with Board policy.
At this time, Mr. Westerberg asked for a moment to recognize Ms. Stacy Pearson’s contribution to Boise State University (BSU) and to the Board of Education. Her contribution to the progress of BSU has been remarkable and long standing. Dr. Kustra remarked there is no way to calculate the value of what Ms. Pearson has brought to Boise State and the work with the Board. Ms. Pearson introduced Mr. Mark Heil as her replacement at BSU. Mr. Heil has worked with the Board for a number of years.
At this time, Dr. Clark updated the Board on her participation in a conference call with the Public School Finance Committee which reported on the work done earlier this year regarding what changes are warranted in the public school funding mechanisms in Idaho. She reported that the co-chairs of that Committee will be introducing a bill tomorrow in the House Education Committee to continue the work of the Public School Finance Committee another year. There will be funding attached to the Bill to hire a consultant. (7-8)

Instruction, Research & Student Affairs (IRSA)

Item: Bachelor of Science in Medical Sciences
Date: 2/15-16/17
Minute Page Number: 15
Motion: To approve the request by the University of Idaho to offer the Bachelor of Science with a major of Medical Sciences in substantial conformance to the program proposal submitted as Attachment 1. The motion carried 8-0.
Discussion: Mr. Dan Ewart, University of Idaho’s (UI) Vice President for Infrastructure, indicated the UI proposes to establish a new Bachelor of Science degree in Medical Sciences. He introduced Mark Nielsen, Interim Dean of the College of Sciences to provide details of the program. The degree will be administered by the Department of Biological Sciences and features an interdisciplinary curriculum that will prepare students for admission to professional programs in a variety of healthcare related fields. It will also serve students who are interested in healthcare-related professions in areas such as writing, policy and administration. (15)

Item: First Year Law curriculum in Boise
Date: 2/15-16/17
Minute Page Number: 15 - 16
Motion: To approve the request by the University of Idaho to offer a first-year law curriculum in Boise in substantial conformance to the program proposal submitted as Attachment 1. The motion carried 8-0.
Discussion: Mr. Dan Ewart provided that the UI, College of Law, proposes to expand curricular offerings at the Boise campus of the UI, College of Law by offering first-year law courses at that campus. The expansion completes the dual location model that the University has been developing with the Board’s approval and under its supervision since 2008. The dual-location model will permit students to take all course work required to earn the Juris Doctor degree at either the Moscow campus of the Boise campus, or both. Mr. Mark Adams, Dean of the College of Law, pointed out that ADA requirements provided they increase certain staff positions and the increase to fund and benefit those positions. Those costs will be met by the increase of students and retirements of some senior staff. (15-16)

Planning, Policy, & Governmental Affairs (PPGA)

Item: University of Idaho (UI) Annual Progress Report and Tour
Date: 4/19-20/2017
Minute Page Number: 2
Discussion: Dr. Chuck Staben, President of the University of Idaho (UI) welcomed the Board and guests to UI for the April meeting. Dr. Staben provided his annual report to the Board through a short video highlighting UI’s research numbers, Carnegie Classification, success of the Board’s Direct Admissions initiative, increase in the number of transfer student enrolling at UI, increased number of students from Sand Point High School going on to UI, the recent McClure Center Study and elimination of the university’s application fee. As part of his report to the Board, Dr. Staben guided Board members and staff on a tour of the WWAMI Medical Education Building and Gritman Medical Center Building where they toured the spaces and convened for presentations. Dr. Clark had requested UI share the recent findings of the McClure Center Study with the Governor’s Higher Education Taskforce K-20 Pipeline Subcommittee.
Board members and staff left for the tour of the WWAMI Medical Education Building and Gritman Medical Center Building at 11:28 a.m. (MST)

Work Session

Item: Student Tuition & Fee Rates (Academic Year 2017-2018)
Date: 4/19-20/2017
Minute Page Number: 3-4
Motion: To increase the FY 2018 annual full-time resident tuition and fees at Bosie State University by 3.5% ($246) for a total dollar amount of $7,488; and to increase the annual full-time tuition for nonresident students by 10.2% ($1,516) for a total dollar amount of $ 16, 324. The motion carried 5-1 with Ms. Atchley voting nay. Mr. Scoggin and Ms. Ybarra were absent from voting.
Motion: To approve all other fees set forth in the FY 2018 University of Idaho tuition and fees worksheet which will be made part of the written minutes. The motion carried 6-0. Mr. Scoggin and Ms. Ybarra were absent from voting.
Discussion: Presentations to the Board continued with the University of Idaho (UI) represented by Dr. Chuck Staben, President of the University of Idaho, Cruz Botello, President of the Associated Students of the University of Idaho (ASUI), Brian Foisy, Vices President of Finance and Budget Director Trina Mahoney.
Dr. Staben began the presentation by thanking the Board for the opportunity to present UI’s tuition and fee proposal and acknowledging the request is counter to the Board’s goal of holding tuition low. He states that holding tuition low is not a full picture of access and affordability or what is best for students. He highlighted the importance of looking beyond the “sticker price” when considering tuition and fees to ensure an investment in excellence for the university’s educational and research mission. Dr. Staben believes the requested increase will help to maintain access while investing in a great educational experience for students.
Dr. Staben continued with a requested 6.0% increase to tuition and fees for resident students and 8.0% increase to tuition and fees for non-resident students. The resident tuition fee proposal will allow for fair compensation of faculty and staff members, recruitment and retention of instructors, researchers and staff, and additional scholarship support. The university is not proposing any change to the facility fee, however they are requesting a large increase for the technology fee to allow for investment in new technologies and infrastructure. This fee has not been increased for seven years. The proposed Dedicated Activity Fee increase would include a new fee for the College of Education Physical Therapy program operated by graduate interns in service to all members of the student body. Additional proposals include small increases to support the institution’s Native American Center, the Office of Multi-Cultural Affairs and Women’s Center. These three items were identified by the student government during their fee setting process. Dr. Staben ended the presentation by stating an approval of the proposed tuition and fee increase would result in an increase of less than $500 per year, per student or $36 per month, per student.
Ms. Critchfield asked how students are involved with the fee setting process. Ms. Mahoney responded that fee setting is a very involved process with a student fee meeting led by the President of ASUI. Mr. Botello commented the process is a very collaborative one that encourages student involvement. Ms. Critchfield then asked if a majority of students are agreeable to tuition and fee increases or if there is opposition. Mr. Botello responded there is usually opposition initially but that once the need for the increase is explained most students are in support of an increase in tuition and fees.
Mr. Soltman expressed concern for the number of WUE students attending UI several years ago and if the institution has established a good ration of WUE students. Dr. Staben responded there had been a cut back on the number of WUE students attending UI and that this year there will be an increased focus on recruiting students from Washington and Oregon. The results of this focus will be assessed at the end of the next school year. Additionally, Dr. Staben acknowledged there was a period of time where UI accepted to many WUE students, followed by a time where they were not accepting enough WUE students. The focus now is on finding the right balance. (3-4)

Item: Institution, Agency, and Special/Health Programs Strategic Plans
Date: 4/19-20/2017
Minute Page Number: 12
Discussion: Mr. John Wiencek, Provost and Executive Vice President for the University of Idaho was present for questions on the universities strategic plan. To Ms. Critchfield’s two questions, Mr. Wiencek responded the strategic plan is embedded throughout the universities operations. Mr. Wiencek referenced the University Budget and Finance Committee to explain how the plan is used in the decision making process. Ms. Atchley highlighted the fact that UI successfully melded accreditation themes within the strategic plan and expressed her approval of this. She continued by stating the strategic plan and accreditation should work together to make the process of accreditation more streamlined. Dr. Hill then asked if Mr. Wiencek has seen the strategic plan being implemented by faculty. He responded the institution has seen this during their work reframing the program prioritization process over the last year through faculty and staff participation and evaluation. Dr. Clark asked if the Board’s 60% Goal is included in the intuition’s strategic plan. Mr. Wiencek responded the Board’s Go-On Initiative is a major focus of the institution and has been embedded in the strategic plan with student and faculty input. Dr. Clark then asked if it would aid in the process if the Board provided a standardized template. Mr. Wiencek responded a template would not necessarily make the process easier. Mr. Westerberg asked if the purpose of the institution’s strategic plan should support the Board’s goals or be driven by the institution’s goals. Mr. Wiencek responded that each institution has a different mission that may be difficult to conform to the Board’s goal and encouraged some latitude among the institutions in response to this fact. (12)

Item: Open Forum
Date: 4/19-20/2017
Minute Page Number: 16-17
Discussion: Dr. William Gosling, former Board member and Athletics Committee Chair, addressed the Board regarding the University of Idaho’s request for a waiver of the institutional funds cap for athletics. Dr. Gosling stated during his five years on the Board’s Athletics Committee he gained a unique perspective as to the challenges faced by the institutions when balancing heir athletic budgets. He continued by saying that what UI faces today is the result of a series of events outside of their control. Dr. Goesling then requested the Board continue the efforts initiated by athletics committee to maintain the balance between athletics and academics. He concluded by stating the cap system is not working. (16-17)

Consent Agenda

Business Affairs & Human Resources – Section II Finance

Item: Disposal of Regents real property for Idaho Transportation Department (ITD) Project at UI Parker Farm, Latah County.
Date: 4/19-20/2017
Minute Page Number: 17
Motion: By unanimous consent to approve the request by the University of Idaho to dispose of 0.23 acres of land and provide a temporary easement for the appraised value of $801; and further to authorize the Vice President for Infrastructure for the University of Idaho to execute all necessary transaction documents for conveying this real property as outlined in the martreials submitted to the Board in Attachments 1 and 2. The motion carried 6-0. Mr. Scoggin and Ms. Ybarra were absent from voting. (17)

Item: Dining Services Contract Revision – Sodexo America, LLC
Date: 4/19-20/2017
Minute Page Number: 18
Discussion: By unanimous consent to approve the addendum agreement between the University of Idaho and Sodexo America, LLC, in substantial conformance to the form submitted to the Board in Attachment 1, and to authorize the Vice President for Finance to execute the Addendum and any necessary supporting documents. The motion carried 6-0. Mr. Scoggin and Ms. Ybarra were absent from voting. (18)

Business Affairs and Human Resources (BAHR) Section I – Human Resources

Item: FY 2018 Appropriations
Date: 4/19-20/2017
Minute Page Number: 27
Motion: To approve the allocation of the FY2018 appropriation for Boise State University, Idaho State University, University of Idaho, Lewis-Clark State College, and system-wide needs. The motion carried unanimously 6-0. Mr. Scoggin and Ms. Ybarra were absent from voting. (27)

Item: FY 2018 Opportunity Scholarship Educational Costs

Date: 4/19-20/2017

Minute Page Number: 28-29

Motion: To approve the FY 2018 educational cost for the opportunity scholarship award not to exceed the following amounts:

1.$20,640 for students attending the University of Idaho

The motion carried unanimously 6-0. Mr. Scoggin and Ms. Ybarra were absent from voting.

Discussion: Mr. Soltman asked how the appropriation amounts among the institutions had been determined. Mr. Herbst responded each institution determines the cost of attendance, including housing, fees, meal plans, etc., to determine the amount needed in student aid. Variations in the appropriations are attributed to the range of options available at each institution.

Motion: To approve the Opportunity Scholarship maximum award in the amount of $3,500 per year. The motion carried unanimously 6-0. Mr. Scoggin and Ms. Ybarra were absent from voting.

Discussion: Mr. Freeman informed the Board this is the first increase in the value of the Opportunity Scholarship award. Ms. Atchley asked if the 2017 Legislative session approved additional appropriations to cover the increase. Mr. Freeman stated the 2016 Legislative session had appropriated an additional $5.0M that was being used to cover the increase.
Motion:  To approve the FY17 student contribution be set at $3,000 and to accept student-initiated scholarships and non-institutional and non-federal aid as part of the student contribution. The motion carried unanimously 6-0. Mr. Scoggin and Ms. Ybarra were absent from voting.

Discussion: Mr. Herbst informed the Board the motion should read FY18 and that unlike the award itself, there has been no change in the student contribution and that it will remain at $3000 in the next year. (28-29)

Item: Lease of medical education space for University of Idaho (UI) WWAMI (Washington, Wyoming, Alaska, Montana, and Idaho) regional medical education training program.
Date: 4/19-20/2017
Minute Page Number: 29
Motion: To approve the request by the University of Idaho to enter into a lease agreement with Gritman Medical Park, LLC in substantive conformance with the agreement provided as attachment 1; and further to authorize the Vice President for Infrastructure for the University of Idaho to execute all necessary transaction documents for leasing this facility. The motion carried unanimously 6-0. Mr. Scoggin and Mr. Ybarra were absent from voting. (29)

Item: Request for waiver of institutional funds cap for athletics
Date: 4/19-20/2019
Minute Page Number: 29-30
Motion: To approve the request by the University of Idaho to waive Board policy V.X.3.b. and allow the University of Idaho to increase its institutional funds athletics expenditure limit for FY2017 by an amount not to exceed $950,500 ($1,900,000 total); and that the university, report on its revised athletics budget plans in conjunction with the institutions’ annual athletic reports to the Board in April 2018. The motion carried unanimously 6-0. Mr. Scoggin and Ms. Ybarra were absent from voting.
Discussion: Mr. Westerberg introduced the item, reminding Board members of the discussion from the February Board Meeting relative to UI’s athletic limitations. Mr. Soltman inquired if the $1.9M was in addition to the institutions request. Mr. Herbst responded this is the total allowed amount of the increase and the established Board limit. Mr. Westerberg informed the Board the BAHR committee will be reviewing the current process for how the Board caps athletic funds.

Open Meeting

Item: Thinking Strategically: System-Wide Budget Consideration
Date: 5/17-18/17
Minute Page Number: 2-3
Discussion: Ms. Atchley opened the conversation by stating the importance of the Board speaking as one voice. The Board’s first item for discussion was their 60% Goal. Executive Director Matt Freeman was asked to comment on the current status of the 60% Goal and what, in his opinion, was required of the Board to reach that goal. Mr. Freeman stated the Governor’s Office has shared their desire for the Board to adopt a more systemic approach when developing the annual budget and line item requests. He states the Division of Financial Management (DFM) has found it difficult to prioritize and assess the importance of requests under the Board’s current system of submitting line item requests on a per institution basis rather than system wide.
Mr. Freeman then stated the Governor’s office has also expressed a desire for the Board to look at programs shown to be successful at the institutional level and find a way to either scale these programs across the system or, to develop new strategies that could be applied system wide. Specific examples cited were the Work Scholars Program at Lewis-Clark State College (LCSC) and Bangel Bridge Program at Idaho State University (ISU). Board members continued with a discussion on the benefits of Complete College Idaho and confirmed this approach is no longer of benefit to the Board in gaining support of the legislature when it comes to funding requests and other Board initiatives.
The discussion continued with ways the Board could increase performance of the 60% Goal. Ms. Atchley identified summer programs developed by Boise State University (BSU), the University of Idaho (UI), and Idaho State University (ISU) targeting students who may be less prepared for post-secondary education, citing these as examples of programs capable of making progress towards meeting the Board’s 60% Goal if applied system wide. The conversation continued towards the merits of trimesters over the current two semester system Dr. Clark noted trimesters would be of great benefit to students if they are to graduate in 4 years. Board members were in agreement with this. Mr. Scoggin then commented on the benefits of a system capable of delivering an education to students in multiple forms.
Dr. Hill commented on the need for the Board to adequately portray a realistic outcome. He states the Board’s current 60% Goal is seen by legislators as a 60% graduation rate from a four year college and that this needs to be corrected and clarified so that legislators understand the goal is based on 60% of Idahoans aged 25-34 obtaining the qualifications needed to enter the workforce. Board members were in agreement.
At this time, Ms. Critchfield excused herself from the discussion.
Mr. Freeman then asked the Board to discuss specific initiatives that members would like to place the full support of the Board behind and present to the legislature for the 2018 session. Board members continued with a discussion on the importance of including all levels of post-secondary education; from apprenticeship programs through graduate school and that this should be a recommendation of both the Governor’s Higher Education Taskforce and Workforce Development Taskforce.
At this time, Ms. Critchfield returned to the discussion.
Dr. Hill stated the need for the Board to show legislators and stakeholders they understand the problems and have strategies targeted towards each one. Dr. Clark then commented that if the Board intends to create an Outcomes Based Funding (OBF) system then this approach is a necessity. After a discussion of the Board, Dr. Hill stated the need for the Board to consider their next steps. Mr. Westerberg asked if this work would be done by the full board or by subcommittees that would report to the Board. The consensus of the Board was to utilize the subcommittees formed under the Taskforce recommendations, the Board still needed to identify initiatives exclusive to the Board and requested the input of Board members. Initiatives identified included the rebranding of Complete College Idaho (CCI), supporting the work of Idaho’s institutions in the areas of co-requisites and pathways, developing a strong foundation for College and Career Advising and a systemic delivery model applied system wide.


Business Affairs & Human Resources (BAHR)

Item:
 Budget Update
Date: 1/17/14
Minute Page Number: 2-4
Discussion: Mr. Terrell asked Mr. Freeman from the Board office to provide an update to the budget request and Governor’s recommendations, which includes significant new funding for higher education. Mr. Freeman indicated the Board member were provided with copies of a side-by-side comparison of the request and Governor’s recommendations in their agenda materials, and proceeded to outline the highlights of the budget recommendations. Mr. Freeman reviewed the college and universities first. The amount of $12.5 million that was requested for system-wide needs was not recommended by the Governor, but his recommendation did include $15 million for all state agencies and institutions in the Permanent Building Fund Budget. This is a general fund transfer into the Permanent Building Fund for deferred maintenance. A request was made for the Higher Education Research Council for $400,000 which included $200,000 for and EPSCoR match and $200 for Incubation Funds; the Governor’s recommendation was for $200,000 for the EPSCoR match. Mr. Freeman reported that under each of the institutions, the Board’s number one priority line item was for a fund shift and change in CEC and benefits, which the Governor did not recommend. The Governor did recommend covering the employer’s share of benefit cost increases which is not insignificant at $1,450.00 per FTE. The Governor recommended partial funding for the 60% goal line item for a total of $5 million for the four institutions which included an allocation for each institution. The Governor also recommended occupancy costs for those institutions who requested it which include BSU and ISU. There was also a Governor’s initiative for $1 million in on-going general funds for the Center for Advanced Energy Studies (CAES) split equally among the three universities. Lastly, UI’s second year college of law request at $400,000 was also recommended by the Governor.
Mr. Terrell asked about the deferred maintenance item and if the Board should make another request to the Governor on it. Mr. Freeman indicated how the $15 million would be allocated if it is actually funded, wherein the universities could get an estimated amount of about 15% ($2,225,000) and Lewis-Clark would get about 7.5% (1.12 million).
Mr. Freeman moved on to review the community college recommendations. The College of Southern Idaho (CSI) and the College of Western Idaho (CWI) both requested occupancy costs which the Governor recommended. The Governor approved funding to expand outreach centers for CSI and North Idaho College (NIC). CWI is also receiving some funding for a nursing program. Mr. Freeman reported that during the recession, Agricultural Research received significant reduction in funding. To restore operating expenses to Ag Research, the Governor is recommending $1.5 million. Under the Health Education programs, the Governor has recommended the second year build-out for the WWAMI Trust seats, but did not recommend funding for another additional five seats. The Governor did recommend $200,000 for Kootenai Health Family Medicine Residency program.
Mr. Freeman went on to recap the funding request and Governor’s recommendation for the Office of the State Board of Education. The Board office requested funding for a web developer position, which the Governor did not recommend. However, the Board office negotiated with the Decision of Financial Management (DFM) to use a current vacant FTP and to transfer money from the system-wide needs budget to fund that position. Both DFM and the Governor are in agreement with the arrangement. For Professional-Technical Education (PTE), they requested almost $1.7 million for an Advanced Manufacturing Initiative, and the Governor recommended $1.3 million for the initiative. Mr. Soltman asked about the additional five WWAMI seats and who would present that information to JFAC. Mr. Freeman responded that next Tuesday Dr. Mary Barinaga will be making that presentation. Mr. Goesling asked if we received any feedback from the Governor’s office about not funding the WWAMI seats. Mr. Freeman indicated their response was they want to wait one or two years to fund the next five WWAMI, in part because they just funded the five trust seats. Mr. Freeman pointed out the Board Office’s response to DFM is that they don’t want to lose momentum on the WWAMI seats.

Planning, Policy & Governmental Affairs (PPGA)

Item:
Legislative - SB 1254
Date: 2/3/14
Minute Page Number: 1-2
Motion: To move the State Board of Education oppose Senate Bill 1254. The motion carried six to zero. Mr. Lewis was absent from voting.
Discussion: 

Ms. Marilyn Whitney provided some background and details of the bill. She pointed out that this legislation would mandate that the public higher education institutions would allow concealed carry license holder with an “enhanced” license to carry concealed weapons within most of the educational venues on campuses, allowing prevention only within institution dormitories or residence halls or in public entertainment facilities with a seating capacity of 1,000 or more. The bill would allow enhanced license holder as well as retired law enforcement officers to carry concealed weapons in most of the educational venues on campus.

Mr. Terrell expressed why he felt it was important to make the motion today. He commented that many people feel that in different scenarios, good people carrying guns can help deter bad people carrying guns. He pointed out, however, that many of those well intending people who have carry concealed weapons are not necessarily as competent with a firearm as those who have been professionally trained in the area. Mr. Goesling echoed those remarks, adding that there are often K-12 students on campus. He also expressed that if others besides law enforcement are carrying weapon, in the event of a situation, the law enforcement officers may not be able to distinguish who is who.
Mr. Luna commented that some of the arguments in favor of this bill refer to the Utah bill, and asked how this law differs from the law in Utah. Ms. Marcus responded that guns are allowed on campuses in Utah. Mr. Burnett also responded that Utah and Colorado have statutes that permit guns on campus. Mr. Burnett pointed out that Utah’s higher education system is a legislatively directed system while Idaho’s is a regent system.
Mr. Luna asked about the objection on the bill from the institution presidents and whether the objection was based on its constitutional bearing, or a safety issue and the management of safety on campus. Mr. Burnett responded on behalf of institution presidents that their concern is that control of firearms on campus should be addressed by those responsible on their respective campuses. Mr. Burnett commented that each of the institutions have addressed this issue in ways that are appropriate to their respective campuses. Mr. Burnett commented that each of the institutions have addressed this issues in ways that are appropriate to their respective campuses, and believe that the distributive decision making is in the best interest of higher education, rather than a one size fits all policy. Mr. Burnett cited a number of concerns shared by institution leaders regarding safety on campus.
Mr. Luna thanked Mr. Burnett for the remarks he provided, and indicated K-12 has had similar struggles. He also added that first responders have shed additional clarification to the possible outcomes of situations involving guns on campus, and in their case they don’t know who the perpetrator is if two people are pointing guns. He felt it important for higher education leaders to take the lead on this area to better define a plan or clarify the plan in place. Mr. Luna concluded his comments by saying there needs to be an organized discussion and effort in policy making going forward that gives people more comfort that our campuses are secure.
Mr. Westerberg felt there are two issues at hand; one is whether it makes sense to have guns on campus, and the other is who decides. He felt it important for the State Board of Education to protect the right of the local individuals to opine on the issue to decide what is best for them, and not give away that right.
Mr. Burnett indicated that there would be a news conference at 2:00 p.m. today where institution presidents would be expressing their concerns over Senate Bill 1254.

Planning, Policy & Governmental Affairs

Item: Small Business Development Center (SBDC) Presentation
Date: 2/26-27/14
Minute Page Number: 11-12
Discussion: 

Mr. Soltman provided some background on the SBDC indicating that their organization is funded under the special programs of the Board. They are hosted at BSU and have contractual arrangements with NIC, LCSC, CSI and ISU; they also have a collaborative relationship with the University of Idaho’s Small business legal clinic. Mr. Soltman introduced Ms. Katie Sewell, State Director for the Idaho SBDC, who presented the Board with an update on the organizations activities, economic impacts, and future opportunities.

Ms. Sewell indicated their mission is to grow small business in Idaho by providing consulting and training, and by leveraging the resources of their host universities and colleges. They have a statewide program that is delivered through Idaho’s colleges and universities, and remarked on the collaborative efforts among the institutions and agencies. They have offices in many different locations and serve every county in Idaho, working to grow small business. Ms. Sewell reported they are also part of a national network of small business development centers.

Ms. Sewell reported on the importance of small businesses to Idaho’s economy and that 84% of small businesses have less than 20 employees, yet small businesses create 60-70% of net new jobs. Of that number approximately 60% are existing businesses that are expanding and 40% are new businesses starting up. Ms. Sewell reported their main service is consulting/coaching and they serve about 1,600 clients per year, and host about 300 trainings per year. She reviewed their leadership team and remarked that students are a very important piece of their makeup. Having offices on campuses throughout the state has proven beneficial to both students and the SBDC. She provided examples of some of the small businesses they have helped and remarked on the success of those businesses. On a yearly average they helped 72 new businesses start-up, helped them raise $19 million in capital, and helped them create and save 1000 new jobs.

Ms. Sewell showed a chart that compared SBDC clients with average Idaho small businesses. The comparison showed average Idaho small businesses growing at 2% and SBDC businesses growing at over 12%. These are businesses provide increased state tax revenue of $2.2 million and $1.8 million in increased federal tax revenue. Their return on investments is at 4:1. Ms. Sewell reported that they are looking at opportunities to grow and have identified three areas: exporting, innovation and technology based companies, and strengthening rural Idaho.

Ms. Sewell briefly reviewed their budget and highlighted the line item proposal for FY16 which includes four additional FTEs, for an additional investment of $298,100 in funding that will focus on statewide distribution. She reviewed the economic impacts that the additional funding would assist and highlighted the annual goals they intended to achieve.
Ms. Atchley asked if they work with career centers at the institutions to help develop programs. Ms. Sewell responded that they don’t work very closely with the career centers, but they do assist with internships and student projects that also aid in permanent placement. She indicated they like collaboration and would be looking into what else they could do with institutions. (11-12)

Instruction, Research & Student Affairs

Item:
 Ph.D. Experimental Psychology
Date: 2/26-27/14
Minute Page Number: 19-20

Motion: To approve the request by the University of Idaho to offer a new Ph.D. in Experimental Psychology. The motion carried 7-0.
Discussion: 

Mr. Westerberg indicated that this item has been reviewed by CAAP and IRSA Committees and received no objections. Dr. Kathy Aiken from the University of Idaho provided remarks on this proposal to create a new Ph.D. degree in Experimental Psychology. She introduced Dr. Tracie Craig to assist in discussion. Ms. Atchley asked if the master’s program was going to continue to stand alone and if it would fit with this Ph.D. program. Dr. Craig responded that they will still offer both the master’s program along with the Ph.D. program.

Dr. Goesling pointed out that these are not overlapped programs with ISU. Dr. Woodworth-Ney from ISU remarked that ISU is very supportive of this program and that this collaboration has been appreciated. (19-20)

Business Affairs & Human Resources - Section I - Human Resources

Item: Amendment to Board Policy - Section II.H. - Coaching Personnel - First Reading
Date: 2/26-27/14
Minute Page Number: 20
Motion: To approve the first reading of proposed amendments to Board Policy II.H., Coaches and Athletic Directors, with all revisions as presented. The motion carried 7-0.
Discussion: 

Mr. Freeman provided some background on the item and that two issues were brought forward to be addressed. One issue was related to annual leave and the other issue was related to payout when contracts were not renewed or were terminated. Mr. Freeman reported a lot of work was done in Committee, and the Controller’s office made a recommendation for coaches to not accrue annual leave or sick leave. Mr. Freeman pointed out that because they would not accrue sick leave, they would not have the benefit of being able to use it toward the premium for retiree health insurance. 

Ms. Atchley asked if there was a limit identified on the amount of leave a coach can take. Mr. Freeman responded the cap is 240 hours for state employees, whereas if they were not accruing, there is no specified limit. He clarified that either way, they would still need to obtain athletic director approval.

Mr. Westerberg was concerned about creating a different policy for leave and there was continued discussion on the accrual of leave. Mr. Westerberg asked if this might an issue in negotiating coach contracts. Mr. Smith from the University of Idaho responded that they did not feel it would be an issue. Mr. Lewis commented that the athletic directors were in support of the policy, and that the Athletic Committee is also in support of the policy.

Item: Supplemental Retirement 403b Plan - Current Plan
Date: 2/26-27/14
Minute Page Number: 21
Motion: To approve the amendments to Appendix A of the Supplemental Retirement 403(b) Plan document set forth in Attachment 1, to declare said amendments effective March 16, 2014, and to authorize the Board’s Chief Fiscal Officer to execute the Plan document on behalf of the Board. The motion carried 7-0. (21)

Item: Supplemental Retirement 403b Plan - Closed Plan
Date: 2/26-27/14
Minute Page Number: 21
Motion: To approve the amendments to the Closed Supplemental Retirement 403(b) Plan document set forth in Attachment 1. The motion carried 7-0. (21)
Discussion: Mr. Freeman indicated this plan has been closed to any future contributions or plan participants upon the advice of tax counsel.

Item: Idaho Law and Justice Learning Center Project - Tenant Improvements
Date: 2/26-27/14
Minute Page Number: 23
Motion: To approve the request by the University of Idaho to implement the design and planning phase for the tenant improvements at the Idaho Law and Justice Learning Center pursuant to the estimated budget set forth in the materials as submitted at a cost not to exceed $150,000. The motion carried 6-0. Mr. Luna was absent from voting.
Discussion: 

Mr. Ron Smith provided an update on the item which is a request to spend $150,000 in planning in conjunction with the Division of Public Works. He indicated the College of Law has raised money to fund additional tenant improvements for this facility. The $150,000 will be used in the design and planning of the last phase of the project. Mr. Lewis asked if this would cover a third class at UI. Mr. Smith responded it would. (23)


Item: Executive Residence Project Update
Date: 2/26-27/14
Minute Page Number: 23-24
Motion: To approve the request by the University of Idaho for authority to expend up to an additional $137,000, for a total of $212,000, for design and planning for the modernization, including potential replacement, of the executive residence. Approval includes the authority to execute all requisite consulting, design, and vendor contracts necessary to fully implement the planning and design phase of the project. The motion carried 5-0. Mr. Soltman voted nay; Mr. Luna was absent from voting.
Discussion: 

Mr. Terrell introduced the item stating that this is a request for approval to increase the authorization amount by $137,000 for the planning and design phase related to replacing the existing Executive Residence located on the main campus of the University of Idaho.


Mr. Westerberg asked if the additional funds come from donated dollars. Mr. Smith responded that not all the funds are donated funds, and that the planning money will come from the university funds. He added that a contractor will also be working with the architect on this project. Mr. Westerberg felt that planning and design costs should be about 10% of the project, and these costs were in excess of that. There was additional discussion about the design and construction phases along with the costs. (23-24)

Item:
Institution Specific Intellectual Property Policies
Date: 2/26-27/14
Minute Page Number: 24
Motion: To approve the Intellectual Property polices of the University of Idaho, Boise State University, and Idaho State University as submitted. Returned to committee by unanimous consent.
Discussion: Mr. Terrell requested that Tracie Bent to speak to the item. Ms. Bent reported that at this time the institutions are bringing forward their institution specific intellectual property policies for Board consideration. In going through those policies, it was felt they didn’t strictly meet the requirements of the Board, as some required sections were not included or only had a cursory mention. Staff requested additional direction from the Board on the amount of detail they would like contained in those policies. Mr. Westerberg indicated that the institutions are directed in policy to develop their own intellectual property policies that are then approved by the Board. During that process the policies that are then approved by the Board. During that process the policies are to be reviewed by committee which has not happened in this case. He recommended in keeping with Board procedure to review the intellectual property policies in committee before making a motion on the policy; and requested the item to be returned to committee for the additional work. He also recommended a joint task force from both the BAHR and PPGA committees to review the intellectual property policies going forward. Mr. Westerberg requested unanimous consent to return the item for review by a joint committee. There were no objections to this request. (24)

Item: Idaho State Program Approval Review Team Report and the National Council for the Accreditation of Teacher Education (NCATE) Accreditation Report
Date: 2/26-27/14
Minute Page Number: 26
Motion: To accept the State Team Report, thereby granting program approval of Elementary Education, Early Childhood/Special Education Blended, Special Education, English Language Arts, Mathematics Social Studies (Foundation Standards), Economics, Geography, Government/Civics, History, Science (Foundation Standards), Biology, Chemistry, Earth and Space Science, Physics, Modern Languages, Visual/Performing Arts (Foundation Standards), Visual Arts, Music Approved – Target, Physical Education Approved – Target, Health Education, Professional Technical (Foundation Standards), Agricultural Science and Technology, Business Technology, Technology Education, Marketing Education, Administration (Foundation Standards), School Superintendent, and Special Education Director at the University of Idaho as teacher certified programs. The motion carried 7-0.
Motion: To accept the State Team Report, thereby granting conditional approval of the Gifted and Talented Education and Library Media Specialist programs at the University of Idaho for teacher certifications. The motion carried 7-0.
Motion: 

To accept the State Team Report, thereby not approving the Reading/Literacy program at the University of Idaho for teacher certification. The motion carried 7-0.

Discussion: Mr. Luna indicated that in order to maintain their state approved status and produce graduates eligible for Idaho teacher certification, UI must offer a teacher preparation program adequately aligned to both NCATE and State Standards. Mr. Taylor Raney outlined the UI program review and discussed the process. He pointed out the member of the state review team and state observers, the program evaluations and recommendations, and Idaho standards for initial certification of professional school personnel. (26)

Item: 2+2 Career & Technical Education - Engineering and Technology Education Option
Date: 2/26-27/14
Minute Page Number: 27
Motion: To accept the Professional Standards Commissions recommendation to conditionally approve the proposed (2 + 2) program of Career & Technical Education – Engineering and Technology Education option offered through the University of Idaho and College of Southern Idaho as an approved programs for teacher certification. The motion carried 7-0.
Discussion: Mr. Luna indicated that the Professional Standards Commission is also recommending the conditional approval of the 2 + 2 Program of Career & Technical Education – Engineering and Technology Education option offered through the University of Idaho and College of Southern Idaho. He indicated the UI and CSI have developed a cutting edge approach to working together on this program. He asked Mr. Taylory Raney to provide brief comments on the item. Mr. Raney indicated UI and CSI have collaborated and agreed that under current economic times it is more feasible for students to work out of Twin Falls their first couple of year. In seeking an opportunity for a continuum of preparation, the two institutions developed a partnership that will help students in southern Idaho before going to Moscow. The location of faculty across the state allows courses to be delivered in a combination of face-to-face and on-line courses. The 2 + 2 partnership will provide a larger population of students with an opportunity to complete a bachelor of education program. (27)

Business Affairs & Human Resources (BAHR)

Item: Student Tuition & Fee Rates (Academic Year 2014-2015)
Date: 4/16-17/14
Minute Page Number: 3-4
Motion: To increase the FY 2015 annual full-time resident tuition and fees at University of Idaho by 4% ($260) for a total dollar amount of $6,784; and to increase the annual full-time tuition for nonresident tuition of 3.5% ($454) for a total dollar amount of $13,530. The motion carried 5-2. Mr. Lewis and Mr. Luna voted nay on the motion. 
Motion: To approve all other fees set forth in the FY 2015 University of Idaho tuition and fees worksheet which will be made part of the written minutes. The motion carried unanimously 7-0. (3-4)
Motion: To set the statewide dual credit fee at $65 per credit for courses delivered at secondary schools for fiscal year 2015. The motion carried unanimously 6-1. Dr. Goesling voted nay on the motion.
Discussion: 

Dr. Goesling offered an amended motion. 

Motion: To set the statewide dual credit fee at $75 per credit for courses delivered at secondary schools for fiscal year 2015. The amended motion failed due to lack of a second. (4)

Item: Student Tuition & Fee Rates
Date: 4/16-17/14
Minute Page Number: 8-9
Discussion: 

Dr. Staben presented the University of Idaho’s tuition and fee increase proposal. He introduced Provost Kathy Aiken, Budget Director Keith Ickes, and Associated Students of the University of Idaho (ASUI) President Max Cowan to assist in the discussion. He started by saying that they feel their proposal represents a good compromise between cost and access. He remarked on the change in higher education funding sources for colleges and universities, commenting that state funding has been markedly declining over the years, which is not unique to Idaho. Their most pressing challenges for FY14 include the CEC, the increased cost of medical benefits, and other required cost increases in areas such as utilities and so forth. He commented on non-recurring state obligations such as capital replacement, and that their total challenge is $9.1 million, of which $6.1 is recurring.

Dr. Staben reviewed the faculty salaries since FY08, commenting that their peers are increasing at 3%-4% per year. Without substantive change, UI will drop within 2-3 years into the 70% range of their peer average. Staff salaries are of grave concern. He reviewed the existing tuition and fees and reviewed the fee increase proposal. 

Mr. Cowan commented on the student activity fees and that the increase allows better services to be provided to students at orientation and throughout the course of their studies at the university. They are still well below their peer average for the non-resident fee. Dr. Staben reviewed new FY 14 resources from state funding, land endowment and tuition and fees, and reviewed how the resources would be allocated to meet the challenges of the university. He summarized scholarships to Idaho residents, stating that over the last five years $54 million has gone to scholarships. He pointed out the annual amount has increased 33% over a five year period which equates to about three times the amount of total state need-based aid for the state.

Dr. Staben reported on some of their focus areas such as increasing enrollment and graduation, ensuring access and minimizing student debt, strategic distance education, and that they are a national research institution with a statewide land-grant mission that serves the state in many ways. He also indicated that as a way to increase access, they are allowing students to defer their application fees to the Fall when financial aid can be used to help pay the application fee; it is a no cost, access enhancing step to help the students.

Mr. Westerberg asked if they are looking at any other pricing models going forward. Dr. Staben responded that that at the moment he feels very comfortable with the present model, but is not opposed to looking at others. (8-9)


Planning, Policy & Governmental Affairs

Item:
Institution, Agencies, Special/Health Programs Strategic Plans
Date: 4/16-17/14
Minute Page Number: 8-13
Discussion: 

Dr. Aiken reported on behalf of the University of Idaho’s strategic plan and its goals. Under Goal 1, Teaching and Learning, they work to provide learning outcomes that provide a basis for ongoing assessment to continuously improve teaching and learning. Their Guided Pathways Program is an example found under Goal 1. Regarding Goal 2, Scholarly and Creative Activity, they have more than $89M in funded research. Dr. Aiken mentioned some undergraduate opportunities that fall under this goal such as their Innovation Showcase, the Engineering Expo, Business and Economical Vandal Innovation, and Enterprise Works. Regarding Goal 3, Outreach and Engagement, Dr. Aiken highlighted some of the university’s plans to meet society’s critical needs by engaging in mutually beneficial partnerships. Related to Goal 4, Community and Culture, the university continuously encourages students to be part of a purposeful, ethical, vibrant, and open community. (8-13)

Item: Progress Report
Date: 4/16-17/14
Minute Page Number: 16-17
Discussion: 

Dr. Chuck Staben provided a progress report of the University of Idaho’s strategic plan to the Board. He pointed out that the university is celebrating their 125th year. He discussed growing enrollment and serving the people of Idaho, stating the university’s retention and graduation rates have been very stable since FY 06 through FY 12. Those rates are below that of their peers and Dr. Staben felt the university would be able to do better with retention and graduations rates in the future. Their graduate and undergraduate degrees are stable, but again Dr. Staben points out the need to grow those areas. The UI is a leader in STEM Education where 33% of undergraduates earn degrees in STEM disciplines. They produce 51% of Idaho’s STEM undergraduate degrees, 50% of engineering degrees and issue 900 doctoral degrees each year. He remarked on the high quality student experience and resulting success in undergraduate research, international programs, service learning and graduation initiatives. Dr. Staben reported on scholarships to Idaho residents; in FY13 $12.3 million was issued in scholarships and over $54 million in the last five years. Annually the amount has increased 33% over a five year period; and they take the access issue very seriously. They have produced many student and future leaders locally and throughout the nation such as doctors, lawyers, architects and veterinarians. Dr. Staben expressed thanks for the WWAMI program and those involved with that program. Their institution is recognized nationally, and Forbes Magazine rates them as one of the top 25 value colleges in the United States.

Related to research, Dr. Staben reviewed research expenditures by funding source and highlighted many reasons why research is important to Idaho and the resources it brings to the state. He reported on research strategies and remarked on partnerships, enhanced productivity, and major interdisciplinary grants. Per faculty member, they are doing extremely well in research productivity. Dr. Staben named a number of major grants specific to research at the institution. He also remarked on the economic development and engagement that the university is contributing to in the areas of commercialization, agriculture, aquaculture, and in workforce development. 
Dr. Staben reported on facilities development at the university that includes the COE building and the IRIC building. Dr. Staben reported on outside investment in the University and pointed out they are at 96% of reaching their goal of $225 million. He reported on challenges and opportunities. Faculty salaries continue to be a challenge, along with student readiness. He remarked on the importance of dual credit, and on strong K12 partnerships to assist with student readiness. Dr. Staben indicated building their leadership team at the university will be both a challenge and an opportunity for growth and new ideas. (16-17)


Instruction, Research & Student Affairs

Item: WWAMI Program Report
Date: 4/16-17/14
Minute Page Number: 20-21
Discussion: 

Dr. Mary Barinaga introduced Dr. Joe Cloud and Dr. Suzanne Allen who were present to assist with her report to the Board and answer any questions on the WWAMI program. She reviewed what WWAMI is and described the partnership between the five states (Washington, Wyoming, Alaska, Montana and Idaho) to grow a medical education program. She reviewed the year-to-year curriculum of the WWAMI program, where first year is spent in Moscow, second year is spent in Seattle, and the 3rd and 4th year can be spent at Seattle, Idaho or other WWAMI region. She reported on why there is a need to change the curriculum, stating that exams are becoming more clinical, medicine is becoming increasingly team-based, students need more time for clinical exploration prior to selecting specialties (the need to choose their field by 3rd year), and students need more time to do meaningful research. Dr. Barinaga reviewed a working draft of the new curriculum which will be broken into three distinct phases. The first phase is the scientific foundations phase, the second is the clinical foundations phase, and the third is the career exploration and focus phase. Dr. Joe Cloud discussed the changes occurring at the University of Idaho that will enhance increased instructional participation of 18 months of instruction. There will be systems based instructional formats, and integration of basic sciences and clinical medicine. The increased instructional participation begins in the Fall of 2015. Class instruction will be limited to four hours per day and involve case-based learning. There will be a systems based instructional format that will also include a two week intersession break for remediation and electives. There will be integration of basic science and clinical medicine where students will benefit from an educational experience that combines normal functions and pathologies.

Ms. Atchley asked how the “blocks” would run. Dr. Cloud described how the blocks would run whereby all of the students would be in the cohort at the same time, but not the same class. Mr. Soltman asked if there were enough clinical opportunities here. Dr. Cloud responded in the affirmative. Mr. Terrell asked about the UW expansion. Dr. Allen responded that UW is supportive of expansion and it will not limit opportunities for Idaho students. Mr. Lewis asked if there will be mandatory time in Seattle. Dr. Allen responded that there will be, and commented on how it will help develop students at that first year site. Mr. Lewis asked if the expanded program at the UI would require additional resources. Dr. Cloud responded it would be likely, but it would be self-sustaining, adding that there may be challenges with additional space needs however. (20-21)

Business Affairs & Human Resources - Section II - Finance

Item: Integrated Research Center Project - Finance Plan and Construction Phase
Date: 4/16-17/14
Minute Page Number: 28-29
Motion: To approve the request by the University of Idaho to implement the construction phase for the Integrated Research & Innovations Center, pursuant to the budget set forth in Attachment 1. Approval includes the authority to execute all necessary consultant, vendor, and construction contracts to fully implement construction of the project. The motion carried 7-0. 
Discussion:

Mr. Smith provided details on behalf of UI. He reported that this is a partnership with the state, and the state has provided $5M toward the project. Dr. Goesling asked about the multiple buildings that were present in the original plan. Mr. Smith responded that one building burned down and is now located elsewhere. They are defining needs for the ROTC building and will plan accordingly.

Mr. Freeman reminded the Board that per policy this motion approves construction, and a separate motion will be required in June in order to approve debt financing. (28-29)
 
Item:
College of Education - Renovation and Improvements Projects
Date: 4/16-17/14
Minute Page Number: 29
Motion: To approve the request by the University of Idaho to implement the construction phase for the College of Education Building Asbestos Remediation and Whole Building Renovation and Improvements pursuant to the Estimated Budget set forth in the materials submitted to the Board. The motion carried 7-0.
Discussion: 

Mr. Terrell indicated this is an authorization request to allow the UI to proceed with the construction phase of a complete renovation of the College of Education Building. Mr. Ron Smith provided additional details on the project. He pointed that asbestos abatement and remediation of the building was necessary. They have received $2.6 million in donor funds. The State Department of Public Works will oversee the asbestos abatement. Total project dollars will be $17.1 million to complete the project. Mr. Smith indicated that they have addressed relocating staff during the renovation of this project.

Mr. Freeman reminded the Board that per policy this motion approves construction, and a separate motion will be required in June in order to approve debt financing. (29)

Policy, Planning & Governmental Affairs

Item: Temporary proposed rule 08.05.01, Rules Governing Seed and Plant Certification
Date: 5/14-15/2014
Minute Page Number: 9
Motion: To approve the temporary and proposed rule, IDAPA 08.05.01, Rules Governing Seed and Plant Certification as presented in attachment 1. 

The motion carried unanimously. Ms. Atchley abstained from voting. The motion carried 6-1.
Discussion: Ms. Bent introduced the item which is a temporary and proposed rule forwarded by the University of Idaho. The motion incorporates by reference into the rule the standards that were previously set by the Idaho Crop Improvement Association (ICIA). Once approved by the Board, the rule would go into effect and the pending rule would return to the Board for approval at the end of the 21-day comment period. Ms. Atchley pointed out that she is a member of the ICIA and would not be voting on the motion today. (9)



Business Affairs & Human Resources (BAHR)

Item: Land Lease with State of Idaho at the US Sheep Experiment Station
Date: 6/18-19/14
Minute Page Number: 3
Motion: By unanimous consent to approve grazing lease with the Idaho Department of Lands in substantial conformance to the forms submitted to the Board in Attachment 1, and to authorize the University’s Vice President for Finance and Administration to execute such documents. (3)

Item: Ellucian/Banner Software Maintenance Agreement Extension
Date: 6/18-19/14
Minute Page Number: 3
Motion: 

By unanimous consent to approve the request by the University of Idaho to extend a maintenance agreement with Ellucian for the University’s Banner System in substantial conformance to the Proposed Maintenance Agreement Extension submitted to the Board in Attachment 1. (3)



Item: Disposal of Real Property - Latah County
Date: 6/18-19/14
Minute Page Number: 3
Motion: By unanimous consent to approve the request by the University of Idaho to dispose of three (3) acres of undeveloped forest land for a selling price of $33,000 and to pay transaction costs as set forth in the Purchase and Sale Agreement submitted to the Board: and further to authorize the Vice President for Finance and Administration, and Bursar of the University of Idaho to execute all necessary transaction documents for closing the sale. (3)

Item: Building Management Services Contract for the Idaho Water Center
Date: 6/18-19/14
Minute Page Number: 3
Motion: By unanimous consent to approve the agreement between the University of Idaho and Oppenheimer Development Corporation, in substantial conformance to the form submitted to the Board in Attachment 1. (3)

Item: Alcohol Permit for 2014 Home Football Games - Pre-Game Events
Date: 6/18-19/14
Minute Page Number: 5
Motion: By unanimous consent to approve the request by the University of Idaho to allow alcohol service during the 2014 football season in North Kibbie Field, Student Activities Field, Idaho Commons Building and the Menard Law Building foyer under conditions outlined in Board policy section I.J. subsection 2.c. (5)

Item: Alcohol Permit for 2014 Home Football Games - Club Seating
Date: 6/18-19/14
Minute Page Number: 5
Motion: By unanimous consent to approve the request by the University of Idaho to all alcohol service during the 2014 football season and during the spring 2015 football scrimmage, in the Litehouse Center/Bud and June Ford Club Room located in the ASUI-Kibbie Activity Center under the conditions outlined in the Board Policy I.J. subsection 2.c. (5)

Item: Faculty Staff Handbook Amendment - Faculty Rank/Promotion
Date: 6/18-19/14
Minute Page Number: 15
Motion: To approve changes to University of Idaho faculty policies as set forth in the materials submitted to the Board. The motion carried unanimously 7-0. (15)

Item: Faculty Staff Handbook Amendment - Faculty Constitution
Date: 6/18-19/14
Minute Page Number: 15-16
Motion: To support the president, Dr. Staben, in his authority in making decisions in this matter. Motion withdrawn.
Motion: Mr. Westerberg requested unanimous consent to defer any action on this item to tomorrow morning’s meeting. There were no objections.
Motion: To support the alternative language proposed by the University Administration relating to matters as set out in PPGA Tab 11, page 3. The Board states its concern for the changes proposed by the University of Idaho Faculty Senate for insertion in Article IV of the University of Idaho Constitution of the University Faculty and University policy in Faculty and Staff Handbook 3160. The motion carried unanimously 7-0.
Discussion: Dr. Staben and Kent Nelson from the University of Idaho provided a recap for the Board on this information item. Dr. Staben pointed out there are two related changes, one to the faculty constitution which must be approved by the Board, and one change to policy. The changes are strongly supported by Faculty Senate and ensure academic freedom in the faculty governance.
Dr. Staben indicated they do have reservations to the policy, and the change to the Faculty Constitution. They proposed an alternative to the faculty which is included in the agenda materials. That alternative was unable to receive a second vote when discussed at the Faculty Senate. He indicated they wanted the Board to be aware of the item and also seeks its input. Dr. Staben indicated that in terms of process, he has 60 days to approve or disapprove the changes after the vote of the Faculty Senate. If the changes are approved, they will go before the Board at the next meeting. If there are disapprove, they go through a different process at the campus.
Dr. Staben pointed out some of the concerns, indicating it allows faculty the ability to discuss policy and governance without any restraint, which in turn could be disruptive. Dr. felt this rule does not serve the faculty well. He felt they should be able to voice their opinions in an appropriate way, but he felt this may disrupt their own governances. Mr. Westerberg also pointed out it shields individuals from disruptive actions. Mr. Lewis asked if the Board should pass a motion in support of the president in this specific matter.
Dr. Goesling requested additional comment from Dr. Staben. Dr. Staben responded that he could approve this policy and leave it to the Board for decision, or disapprove this policy. He indicated it is a difficult choice in either potentially alienating the Board or alienating his faculty. Mr. Lewis further explained his motion in that he wants to show the institution president Board support for his decision making authority.
Mr. Westerberg recommended a revised motion on this item at the start of Thursday’s meeting and to defer any action until that time. There were no objections. (15-16)

Business Affairs & Human Resources (BAHR) - Section I - Human Resources

Item: Chief Executive Officer Employment Agreement/Terms
Date: 6/18-19/14
Minute Page Number: 20
Motion: 

To approve the amended employment agreement for, Dr. Chuck Staben as President of University of Idaho. The motion carried unanimously 7-0. (20)



Item:
 Multi-Year Employment Agreement - Head Women's Soccer Coach
Date: 6/18-19/14
Minute Page Number: 23
Motion: To approve the University of Idaho’s three-year employment contract with Derek Pittman, Head Women’s Soccer Team Coach for a term commencing June 20, 2014 through June 19, 2017, at a base salary of $40,019.20 and supplemental compensation provisions in substantial conformance with the terms of the agreement set forth in Attachment 1. The motion carried unanimously.
Discussion: Mr. Lewis indicated they had a recommendation to raise the academic incentive for APR. Ron Smith from the University of Idaho responded that they vetted the item the Athletic Committee and this is the result of what was agreed to in the committee. Mr. Freeman pointed out the details of the APR averages and the committee was in agreement with this motion in consideration this is a new coach. (23)

Business Affairs & Human Resources (BAHR) - Section II - Finance

Item: Athletics - FY 2015 Operational Budget Reports
Date: 6/18-19/14
Minute Page Number: 24
Motion: To accept the Athletics Operating Budget reports for Boise State University, Idaho State University and University of Idaho and Lewis-Clark State College, as presented. The motion carried unanimously 7-0.
Discussion: 

Mr. Lewis noted a shortfall with Idaho State University and expected they would correct it quickly. (24)



Item:
FY 2016 Line Items
Date: 6/18-19/14
Minute Page Number: 24-25
Motion: 

To direct the BAHR Committee to review the FY 2016 budget line item requests as listed on Tab 3, pages 3 and 4, and to report recommendations back to the Board at the August 14, 2014 meeting. The motion carried unanimously 7-0.

Discussion: 

Mr. Freeman pointed out the line item categories that the Board approved at its April meeting. He provided a high level summary at the system wide level. The line items go to BAHR for an in depth review in July and to the Board in August. They are due to the Governor September 1. Complete line item details were provided to the Board members for their agenda materials.

Mr. Freeman pointed out Complete College Idaho (CCI) is a major priority and discussed the requests prepared by the institutions. Those requests were aligned with CCI plan. Mr. Westerberg commented that he realizes each institution has taken a different approach to CCI, but the spending isn’t proportional to the enrollment. He was concerned it was so divergent between institutions and recommended the BAHR Committee take a deeper look at it, suggesting a common methodology. Mr. Freeman indicated the next major item deals with deferred maintenance and reviewed those details. He pointed out that the need is far more than the institutions will ever be appropriated for deferred maintenance; they intend to submit a request for $10 million for deferred maintenance costs. Mr. Freeman pointed out that there is an effective process in place for deferred maintenance and major capital projects whereby the institutions submit a list that is reviewed by staff and also by the Permanent Building Fund Council to the Division of Public Works (DPW), and DPW is tasked with divvying out the funds appropriated to the institutions. Then, DPW works as far own that list as they can.
Mr. Freeman briefly reviewed the philanthropic matching program which was proposed in the President’s Council meeting. He discussed salary competitiveness and where the various institutions rank. He commented that the BAHR Committee will need to consider how it will want to further develop the comparison so it is more “apples-to-apples” with regard to the benchmarks.
Mr. Freeman also highlighted a few areas specific to some of the institutions. There are currently three campuses that have line items addressing the guns-on-campus legislation recently passed. Mr. Freeman recommended additional discussion in the BAHR Committee on the institution-specific initiatives and specifically guns-on-campus. 
Mr. Westerberg asked BAHR to consider what the total request ought to be for line items from the institutions. Mr. Lewis indicated the committee would take that into consideration.
Mr. Freeman also pointed out that the four-year institutions are requesting a 5% base increase to offset effects from the recession.
Under the Health Education programs and WWAMI, Mr. Freeman identified the continuation for the four-year build-out on the WWAMI seats, and pointed out the line item for an additional five new seats. Currently the program is at 30 seats per year. The request will bring the WWAMI seats per year. There are also requests from the residency programs for on-going base funding to offset federal grant dollars that have gone away.
Mr. Freeman discussed the request for funding of the Opportunity Scholarship and indicated the award doesn’t meet the demand. The Board office is also requesting funding for an additional program manager position with the Charter Commission.
Dr. Goesling asked about the veterinarian education program. Mr. Freeman responded it is a joint program with the University of Idaho and Washington State University, and provides for 44 students at 11 students per year. Dr. Goesling asked about the return on our investment and if the dollars would be better spent at the WWAMI program. Mr. Freeman indicated he would provide information on the program for Dr. Goesling outside of the meeting. (24-25)

Item: Authorization for Issuance of General Revenue Bonds
Date: 6/18-19/14
Minute Page Number: 28
Motion: To approve the request by the University of Idaho for a Supplemental Resolution for issuance of the Series 2014 bonds and to approve the projects financed thereby as necessary for the proper operation of the University of Idaho and economically feasible, the title of which is as follows: A SUPPLEMENTAL RESOLUTION of the Regents of the University of Idaho authorizing the issuance and sale of General Revenue Bonds, Series 2014, in the principle amount of up to $52,000,000 (the “Series 2014 Bonds”), authorizing the execution and delivery of a Bond Purchase Agreement, Continuing Disclosure Agreement, Preliminary Official Statement, Final Official Statement and other documents, and providing for other matters relating to the authorization, issuance, sale and payment of the Series 2014 Bonds. A roll call vote was required and taken and the motion passed unanimously 7-0.
Discussion: 

Mr. Smith from the University of Idaho provided a summary of the bond issuance and the request, indicating they are seeking authorization to sell general revenue bonds not to exceed $52 million. The bonds are to finance two construction projects; the Integrated Research Innovation Center and the renovation of the College of Education.
They are asking for a not to exceed interest rate of 5.5%. Their ratings have been affirmed through Moody’s and S&P as AA through stable. Final maturity of the bonds is not to exceed 31 years. The debt service for these bonds has been budgeted within the operational budget of the institution and no additional increase in student tuition or fees is required. (28)

Item: Open Forum
Date: 8/13-14/14
Minute Page Number: 2-3
Discussion: 

Ms. Casey Bartrem, a Ph.D. Candidate from the University of Idaho (UI) in the Environmental Science program addressed the Board about the program prioritization at UI. She indicated she represents almost 300 environmental science and water resources students, 63 or whom have signed a letter detailing concerns with program prioritization. She listed highlights of the program which included that the environmental Sciences program is one of the strongest at the university and is a top ranked program in the country, and that the program is interdisciplinary. She pointed out that through program prioritization, it is proposed to move the program to the College of Natural Resources which will result in decreased participation from other parts of the university, specifically the College of Agriculture. Ms. Bartrem pointed out that the announcement to move the program came as a surprise to students, faculty and staff. She also expressed concern that students were not given an opportunity to gain information or provide feedback on program prioritization and why the program would be moved. Ms. Bartrem requested on behalf of the students, that the Board suspend moving the program into the College of Natural Resources. Short of that, she requested close monitoring of the transition of the program, and to allow students to report to the Board in one year on performance criteria.

Ms. Emily Rankin, a junior at the University of Idaho, addressed the Board on program prioritization at UI. She pointed out that she specifically came to UI to participate in the Environmental Sciences program. She felt the Environmental Sciences program should not be moved to the College of Natural Resources because it will severely impact the number of faculty that participate in it, as well as it putting more of an emphasis on natural resource management. She expressed frustration with the process and that students were not kept informed or involved. She also requested the Board reconsider and urge the university to keep the program where it currently is.

Instruction, Research & Student Affairs/Business Affairs & Human Resources (IRSA/BAHR)

Item: Program Prioritization 
Date: 8/13-14/14
Minute Page Number: 3-7
Motion: To approve the program prioritization process executed by the University of Idaho as fulfillment of the Governor’s zero-base budgeting mandate, and to direct the University to work with IRSA and BAHR to begin implementation of the recommendations a set forth in Attachment 3. The motion carried seven to zero.
Discussion: 

Dr. Katherine Aiken and Ron Smith from the University of Idaho reported on the progress of their program prioritization. Dr. Aiken highlighted UI’s overarching goals for program prioritization which are to engage in a large scale evaluation of all academic and non-academic programs; prioritize the faculty and staff hiring process; and to enhance operational efficiency. She remarked on the units of analysis used and that they used the same criteria and weighting for both academic and non-academic programs. Centrality and quality were the highest weighted criteria. She reported on their overview of findings for both degree and non-degree programs where some will be restructured, eliminated, watched, etc. Immediate steps have included a new employee classification system, closure of the campus pharmacy, moving degree programs to other administrative locations in the university, and examining their funding options for post-employment benefits.

Dr. Aiken reported on the timeline and next steps that include restructuring and evaluating efficiencies. She also pointed out that they would be reviewing their IT functionality and efficiencies which should realize some cost savings. She also commented on compliance areas that they identified which require more attention. Dr. Aiken reported that they will conduct rigorous evaluation of vacant faculty lines for strategic planning, ongoing program review (both academic and non-academic), and engagement in a continuous process improvement to make best use of resources and to sustain momentum.

Dr. Goesling asked about what process they will use to share information between institutions on efficiencies. Mr. Soltman responded that there would be a considerable amount of review in CAAP.

Mr. Westerberg asked about their findings on cost savings. Dr. Aiken responded that they feel very positive about this process in becoming more efficient, and have already realized a considerable amount of savings with the steps they have taken.

Ms. Atchley asked about faculty workload. Dr. Aiken responded they looked at student/teacher ratios and with clear criteria they will be more productive and efficient.  Ms. Atchley asked about the Environmental Science Program and the concerns that were raised during open forum. Dr. Aiken responded that they are engaged in a thoughtful review. Process for this program. She did not feel that its placement administratively has any impact on the interdisciplinary nature of the program. They are convinced it will enhance educational experience for their students.



Business Affairs & Human Resources (BAHR)

Item: AT&T License Agreement - Theophilus Tower
Date: 8/13-14/14
Minute Page Number: 11
Motion: By unanimous consent to approve the request by the University of Idaho for authority to grant a five year license to AT&T Wireless Services in substantial conformance to the form submitted to the Board in Attachment 1 and to authorize the University’s Vice President for Finance and Administration to execute the license and any related documents. (11)

Planning, Policy & Governmental Affairs

Item: Teacher Certification/Endorsement Program Approval - University of Idaho New Endorsement
Date: 8/13-14/14
Minute Page Number: 11
Motion: By unanimous consent to accept the Professional Standards Commission recommendation to conditionally approve the Online Teaching Endorsement program offered through the University of Idaho. 
Motion: 

By unanimous consent to accept the Professional Standards Commission recommendation to conditionally approve the English and New Language Endorsement program offered through the University of Idaho. (11)

Planning, Policy & Governmental Affairs

Item: Presidents' Council Report
Date: 8/13-14/14
Minute Page Number: 13
Motion: Dr. Staben reported from UI, and with respect to the guns on campus bill they are taking a different approach. They are not putting metal detectors at the stadiums and are relying on the Moscow police department for support. They have taken steps to increase the safety and security of the campus such as surveillance, and have taken steps with the police department to decrease the amount of response time. (13)

Business Affairs & Human Resources - Section I - Human Resources

Item: Multi-Year Employment Agreement - Director of Track and Field and Cross Country
Date: 8/13-14/14
Minute Page Number: 20-21
Motion: To approve the University of Idaho’s three-year employment contract with Tim Crawley, Director of Track and Field and Cross Country for a term commencing August 14, 2014 through August 13, 2017 at a base salary of $63, 252.80 and supplemental compensation provisions in substantial conformance to the contract submitted to the Board in Attachment 1. The motion carried unanimously seven to zero. (20-21)

Business Affairs & Human Resources - Section II - Finance

Item: FY 2015 Supplemental: Fiscal Impact of Guns on Campus Law
Date: 8/13-14/14
Minute Page Number: 21
Motion: To approve the FY 2015 supplemental appropriation requests for Boise State University, Idaho State University, University of Idaho, College of Western Idaho and North Idaho College as submitted, to eliminate the corresponding FY 2016 line items for Boise State University and North Idaho College in the BAHR Finance Tab 1 agenda, and to reduce the College of Western Idaho’s FY 2016 line to $115,300. The motion carried unanimously seven to zero.
Discussed: 

Mr. Freeman indicated this is a request for supplemental appropriation to address security costs associated with the passage of the Senate Bill 1254 which was the Guns on Campus legislation approved during the last session. He reported that the President’s Council unanimously agreed that this request should be an FY 2015 supplemental request rather than an FY 2016 line item budget request.

Mr. Westerberg asked if the institution consulted other area institutions on their security expenses. Mr. Smith from UI responded that they did contact their colleagues in Utah and Colorado. Those states didn’t have any additional expense other than CCTV surveillance costs. Mr. Nelson added that all the schools they talked to in Utah and Colorado already had their own campus security. Mr. Westerberg asked if other institutions were using metal detectors at big evens. The response was that they were not. Mr. Smith clarified that in Utah, the carry of fire arms cannot be restricted. (21)

Item: FY 2016 Line Items
Date: 8/13-14/14
Minute Page Number: 21-23
Motion: To approve the FY 2015 Supplemental Appropriation Request for Idaho Divison of Vocational Rehabilitation in the amount of $ 555,000 in federal funds as shown on Tab 1 page 3. The motion carried unanimously seven to zero.
Motion: To approve the Line Items for the agencies and institutions as listed on Tab 1 pages 7-9, and to authorize the Executive Director to approve the MCO and line Item budget requests for agencies and institutions due to Division of Financial Management and Legislative Services Office on September 1, 2014. The motion carried six to one. Mr. Westerberg voted nay on the motion.
Motion: To accept the budget prioritization detail as distributed during the meeting. The motion carried seven to zero. The budget prioritization detail distributed during the meeting is as follows:

Prioritize ongoing budget items:

  1. Complete College Idaho
  2. HERC funding
  3. Salary competitiveness for each institution
  4. Institutional requests as follows:
    1. Boise State University
      1. Computer Science Workforce Initiative (Priority 4.1)
    2. Lewis-Clark State University
      1. Work College Trial (Priority 4.1)
    3. Idaho State University
      1. Occupancy Costs (Priority 4.1)
      2. Career Path Internships (Priority 4.2)
      3. E-ISU Online Access (priority 4.3)
    4. University of Idaho
      1. Employment readiness (Priority 4.1)
      2. Idaho Law and Justice Learning Center (Priority 4.2)
      3. Occupancy Costs (Priority 4.3)

Prioritize one-time budget items:

  1. Deferred Maintenance
  2. Philanthropic Scholarship Matching Program
Discussion: 

Mr. Freeman indicated that at the June meeting the institutions and agencies presented their Line Item requests to the Board. The Board directed the Business Affairs and Human Resources (BAHR) Committee to review the FY 2016 budget line item requests and to report recommendations back to the Board at the August Board meeting. Mr. Freeman pointed out that in the agenda materials on Tab 1 page 7, a summary sheet reflecting changes by the institutions was provided. Mr. Freeman highlighted those changes. 

Mr. Freeman added one comment that on July 16 there was a joint meeting with the provosts and financial vice presidents to discuss several things, including the Complete College Idaho (CCI) line item. He reported that there seemed to be some confusion about the coherency of the CCI item by policy makers. A recommendation by Dr. Schimpf was to look at the CCI line item in terms of 1) pre-college readiness, 2) go-on, and 3) retention and persistence. There was consensus among the group that the suggestion was a good way to look at and market the CCI initiative and to help it be more understandable among policy makers.

Mr. Westerberg asked why some items were grouped under system wide needs and some were under the individual institution needs. Mr. Freeman responded that in April the CCI Item was at a system wide level. In order to advance the 60% goal, it seemed appropriate to make it an institution level priority. Mr. Westerberg remarked that he felt it should be at the institution level. Mr. Freeman responded that CCI has pros and cons to either approach. There was continued discussion on CCI being a system wide issue. The responses varied on whether institutions felt it should be at the system wide or institution level. BSU, UI, and CWI felt it should be at the system wide needs level. ISU and LCSC responded it is better defended at the institutional level.

Mr. Smith from UI also indicated that salary competitiveness is another high priority. Mr. Westerberg asked what data was used to evaluated salary competitiveness. Most of the institutions responded they used the CUPA data in reviewing salary competitiveness. Mr. Herbst added that they also look at the state classified system and peer review. Keith Ickes from UI responded they used peer review and AAUP salary survey. They also recently completed a reclassification of staff across the university. Mr. Westerberg remarked that the institutions should be using consistent model to look at salary competitiveness. Mr. Ickes responded they looked at salary competitiveness in difference ways and the end result was very similar for each observation.

There was additional discussion on the prioritization of the items. Mr. Freeman was directed to prepare a motion and distribute budget prioritization detail to support the motion. (21-23)

Item: FY 2016 Capital Budget Requests
Date: 8/13-14/14
Minute Page Number: 23-24
Motion: To recommend to the Permanent Building Fund Advisory Council the number one priority major capital project for each institution as listed on page 5 for consideration in the FY 2016 budget process. The motion carried unanimously seven to zero.
Motion: To approve the six-year capital construction plans for Boise State University, Idaho State University, University of Idaho, Lewis-Clark State College, and Eastern Idaho Technical College. The motion carried unanimously seven to zero.
Discussion: Mr. Freeman provided some background on the item for the benefit of the new board members. He indicated the capital projects request process is separate from the line item budget request process. The Permanent Building Fund Advisory Council (PBFAC), which is staffed by the Division of Public Works (DPW), has several major areas of focus: new, renovated or remodeled projects; Americans with Disabilities Act (ADA) projects; asbestos abatement/removal, and building demolition. Only Board-approved major capital projects can be forwarded to the PBFAC, Governor and Legislature will then be informed of the Board’s recommendation based upon the priorities indicated (if any) at the Board’s discretion. (23-24)

Item: Intercollegiate Athletic Reports - NCAA Academic Progress Rate (APR) Scores
Date: 8/13-14/14
Minute Page Number: 24
Discussion: Dr. Goesling provided brief comments to summarize this item. Mr. Spears from the University of Idaho commented that they are on track for a 950 single year improvement; they have implemented a few things, and are on track with their APR scores. He pointed out they have also been reaching out to former student athletes to return to the university and complete their degree; they have had three young men return to complete their degree this year. One student returned from 2007. (24)

Item: Boise State University, Idaho State University, University of Idaho - Intellectual Property Policies
Date: 8/13-14/14
Minute Page Number: 25
Motion: 

To approve the intellectual property policies of the University of Idaho, Boise State University and Idaho State University as submitted. The motion carried unanimously seven to zero.


Discussion: 
Mr. Freeman provided some background on the item and pointed out the policies are consistent with the Board’s policy on intellectual property (IP). All of the institution IP policies are consistent and compliant. Mr. Westerberg thanked the committees and institutions for their work on this item. (25)

Item: Idaho Law and Justice Learning Center Project
Date: 8/13-14/14
Minute Page Number: 26
Motion: To approve the request by the University of Idaho to implement the construction phase for the tenant improvements at the Idaho Law and Justice Learning Center in the amount of $1,600,000 pursuant to the estimated budget set forth in the material submitted. The motion carried unanimously six to zero. Mr. Westerberg was absent from voting.
Discussion: Mr. Freeman provided brief background on the item for the benefit of the new Board members. (26)

Instruction, Research & Student Affairs (IRSA) - Late Item

Item:
Board Policy III.Y. - Advanced Opportunities - Waiver
Date: 8/13-14/14
Minute Page Number: 28
Motion: To approve the request by the University of Idaho for a waiver of Board Policy III.Y. Advanced Opportunities, subsection 4, as it applies to the University’s College of Agricultural Lice Sciences dual credit courses for the Fall 2014 semester, and direct University staff to work with Board staff to bring the courses into compliance prior to the end of the Fall 2014 term. The motion carried unanimously seven to zero.
Discussion: Dr. Mathias provided background on the item. Provost Kathy Aiken clarified that there are seeking a waiver from Board policy until the courses can be brought into compliance with Board policy. Mr. Luna indicated that student concerns are also whether the credit is a core or an elective credit, and it is important for the sustainability of the program that it is at the college level for the students who then go on the transfer their credits. (28)

Instruction, Research & Student Affairs (IRSA) 

Item: Center for Advanced Energy Studies (CAES) - Consortium Agreement
Date: 10/10/14
Minute Page Number: 1-2
Motion: To approve the request by Boise State University, Idaho State University and University of Idaho for approval of the amendments to the CAES Tenant Use Agreement and to the CAES Consortium Agreement, so as to add University of Wyoming as a full member of the CAES collaboration, and make other revisions, as per the materials presented to the Board. The motion carried unanimously seven to zero.
Motion: To direct Boise State University, Idaho State University and University of Idaho to report annually to the Board on institution related CAES activities through Higher Education Research Council. The motion carried unanimously seven to zero.
Discussion: 

Board President Atchley remarked that a fairly historic change in the CAES operation in Idaho Falls is being considered by the Board today. She turned time item over to IRSA chairman Don Soltman for a summary of the item. Board member Soltman complemented the staff on the quality and thoroughness of the background and discussion material provided to the Board. He summarized by pointed out that in 2013 the Leadership in Nuclear Energy (LINE) Commission recommended that “the Governor enter into discussions with neighboring states to expand the role of CAES into a regional research facility and establish joint funding and research collaboration with those states.” At the urging of the governors of the states of Idaho and Wyoming, as well as leadership at the Idaho National Lab (Lab), the CAES collaborators have considered the addition of the University of Wyoming to the CAES collaboration. Mr. Soltman pointed out that Boise State University, Idaho State University, and the University of Idaho each support addition of the University of Wyoming to CAES.


Board member Dr. David Hill, who is also on the CAES Steering Advisory Committee, provided remarks on the success of the program. He remarked that the program is successful because of the commitment of the three Idaho universities and the Lab. He reported that CAES felt adding the University of Wyoming creates enormous opportunity to expand further opportunities for the Wyoming University, the Idaho universities, and the Lab. CAES felt that Wyoming is natural fit in terms of size and ambition, and commented on the evidence in the area of federal and state cooperation for the greater benefit of the region. Mr. Hill summarized reasons why Wyoming is a good fit and also commented that the Governor of Wyoming is strongly supportive of the consortium. (1-2)

Business Affairs and Human Resources (BAHR) - Section II - Finance

Item: Verizon License Agreement - Theophilus Tower
Date: 10/15-16/14
Minute Page Number: 10
Motion: By unanimous consent to approve the request by the University of Idaho for authority to grant a five year license to Verizon Wireless in substantial conformance to the form submitted to the Board in Attachment 1 and to authorize the University’s Vice President for Finance and Administration to execute the license and any related documents. (10)

Planning, Policy & Governmental Affairs (PPGA)

Item: Board Policy Bylaws - First Reading
Date: 10/15-16/14
Minute Page Number: 17
Motion: To approve the first reading of Board policy Bylaws, adding a new subsection codifying the Boards Athletic Committee as submitted. The motion carried 7-1. Dr. Goesling voted nay on the motion.
Discussion: 

Mr. Westerberg indicated the proposed amendment to Board policy would codify the Athletics Committee as a standing subcommittee of BAHR. Dr. Goesling urged the Board to make the Athletics Committee a standing full committee under the Board.
Mr. Lewis recommended consideration of athletic compliance and that it should be within the purview of the committee to have a review provided by compliance officers. He suggested considering what the role would be and to bring it forward for Board review at another date. Mr. Westerberg recommended making those changes for the second reading of the policy. Dr. Goesling also recommended having a relationship with the Idaho Athletic Sports Association (IAA) related to concussions. Mr. Westerberg suggested language be sent to staff to include in the second reading.

Mr. Westerberg and Mr. Lewis continues to express the Athletics Committee should remain a subcommittee of the Board and felt it appropriate as a subcommittee of BAHR. (17)

Instruction, Research & Student Affairs (IRSA)

Item: Technology Transfer Feasibility Study
Date: 10/15-16/14
Minute Page Number: 20-21
Discussion: 

Mr. Soltman introduced the item stating that BSU, ISU, and UI were tasked with jointly conducting a feasibility study toward creating a centralized technology transfer organization. Dr. Mark Rudin, chair of the Higher Education Research Council (HERC) Committee, provided additional background on the item explaining they set out to explore the feasibility of centralizing tech transfer offices. The HERC Committee recommended using an independent part to conduct the study and Dr. William Tucker from the University of California was hired. Dr. Tucker completed the study and provided HERC with the final report in May 2014.  The final conclusion of Dr. Tucker’s work is that give Idaho’s limited resources for research and technology transfer and unique geographical challenges, it would not be feasible for Idaho to move to a centralized technology transfer organization, and that there would be no real benefit.
Dr. Rudin reported that in addition to this finding, Dr. Tucker at the request of HERC looked for areas where there could be efficiencies and stronger collaborations formed between the institutions. HERC has reviewed the report and discussed recommendations and how they could be implemented. He pointed to a spreadsheet that HERC intends to use as a roadmap going forward in development of future action items. Dr. Rudin also reported on items they have decided to take no action on, some of which are already taking place in various capacities. He indicated they have established a technology transfer consortium of tech transfer offices among the institutions and will charge that group with the action item on standardization of license documents used with outside entities. Mr. Soltman recommended HERC develop timelines to correspond to the action items on the spreadsheet. (20-21)



Business Affairs and Human Resources (BAHR) - Section I - Human Resources


Item: Extension to the Multi-Year Employment Agreement - Women's Basketball Head Coach
Date: 10/15-16/14
Minute Page Number: 22-23
Motion: To approve the University of Idaho’s multi-year employment contract for the Women’s Basketball Head Coach for a term extending through June 30, 2019, in substantial conformance to the form submitted to the Board in Attachment 2. The motion carried unanimously 7-0. Mr. Westerberg was absent from voting.
Discussion: University of Idaho’s Ron Smith indicated they are requesting to extend the contract for the women’s head basketball coach for an additional two years as a result of the coach’s success. Ms. Atchley asked about the academic incentive and commented it seems low. Athletic Director Rob Spear responded defending the academic incentives and also recommended the Board consider the University of Marilyn’s system which says the wins/performance bonuses are contingent upon achieving an academic incentive. Ms. Atchley recommended discussing that suggestion with the Athletic Committee. (22-23)

Item: Extension to the Multi-Year Employment Agreement - Men's Basketball Head Coach
Date: 10/15-16/14
Minute Page Number: 23
Motion: To approve the University of Idaho’s request to extend the multi-year employment contract for the Men’s Basketball Team Head Coach, Don Verlin, for one additional year for a term extending through June 30, 2017 plus other adjustments to term in the substantial conformance to the form submitted to the Board in Attachment 2. The motion carried unanimously 7-0. Mr. Westerberg was absent from voting.
Discussion: 

Mr. Smith indicated they are requesting to extend the contract for the men’s basketball head coach for an additional year as a result of an issue arising as a result of one of the teams they played not being classified by the NCAA as a Division One team; therefore the coach missed his number of wins by one game in his contract. The revisions to the contract extend it for one year and addresses the issue, along with including the Board police for annual leave. (23)

Item: Executive Residence Project - Budget and Construction Phase Authorization
Date: 10/15-16/14
Minute Page Number: 26
Motion: To approve the request by the University of Idaho to implement the construction phase for the replacement of the executive residence pursuant to the budget set forth in the materials submitted to the Board. Authorization includes the authority to execute all requisite consulting, design, and vendor contracts necessary to fully implement construction phase of the project. The motion carried unanimously 7-0. Mr. Westerberg was absent from voting.
Discussion: 

Mr. Smith indicated UI is requesting authorization to implement the construction phase of the replacement of the existing executive residence located on the main campus.

At this time Mr. Freeman asked for a point of personal privilege to recognize Mr. Leo Herman, remarking on his contributions and what a pleasure it has been working with him. (26)

Planning, Policy & Governmental Affairs (PPGA)

Item: Building Naming
Date: 10/15-16/14
Minute Page Number: 29
Motion: To approve the request by the University of Idaho to rename the Student Union Building, the Bruce M. Pittman Center. The motion carried unanimously 7-0. Mr. Westerberg was absent from voting.
Discussion: 

Ms. Critchfield introduced the item and indicated Board staff have discussed the policy requirements for memorializing a building and have found the university’s request to be in compliance with Board policy.

Dr. Staben provided a brief history of the building which was built as a student union building in 1936. He expressed that Bruce Pittman is in his 42nd year of service to the University of Idaho, and the university wishes to honor him as a revered student affairs leader by renaming the building in his name. (29)

Planning, Policy and Governmental Affairs (PPGA)

Item:
 Pending Rule Docket 08-0202-140 - Rules Governing Uniformity - Certification
Date: 11/13/14
Minute Page Number: 1-3
Motion: To approve the Pending Rule Docket 08-0202-1401 in substantial conformance to the form submitted in attachment 1. A roll call vote was taken and the motion passed unanimously 8-0.
Discussion: 

Mr. Westerberg, chair of the Planning, Policy and Governmental Affairs committee, indicated this special meeting is to consider a pending rule on teacher certification. He clarified that in August, the Board passed the proposed rule on tiered licensure as presented by the Governor’s Task Force. After an open comment period, the proposed rule was modified to reflect concerns and suggestions and is now being presented for approval.

Mr. Lewis, Co-chair of the Tiered Licensure Committee, lead the Board through a review of the changes between the proposed rule and what is being considered today. Mr. Lewis summarized some of the concerns communicated during the public meetings. One of the primary concerns expressed (most frequently) was concern about accountability measures in aspects of licensure. Other concerns included the feeling that the statewide assessments are not valid growth indicators and should not be required; that administrators in small districts may not have access to train observers; that no credit was being given in the proposal for additional education and thus no incentive for teachers to earn advanced degrees. Other concerns included the feeling that there was too much responsibility at the local level to determine certification and compensation, and certification should be made at the state level; and comments that administrator evaluations should not be determinant of teachers receiving substantial increases in pay; additionally that the proposal would pose a reporting burden on schools and districts. One final comment was that the Danielson model is designed to support teacher growth and not certification or compensation.

Mr. Lewis summarized the proposal before the Board includes proposed changes in response to the comments received. The biggest change is the reduction on the proposal to only two tiers; a residency tier and a professional tier. With respect to the professional tier, the proposed changes would remove all accountability from the professional certificate and move it all to career ladder, Secondly, with respect to the professional tier, it would continue as it currently exists; only credit requirements would be required for renewal. With respect to the residency tier, statewide assessments (SmarterBalanced and IRI) would be listed as options but not required. Local districts, in collaboration with teachers, will have the ability to choose growth measures they feel appropriate from the list provided. Also in the residency tier, the option is provided for districts to extend the residency period from three to four years at their discretion. Also related to the residency tier, there is a deletion of references to the domains and requirements relating to the final year. It is also proposed that teachers would be allowed to submit additional artifacts evidencing proficiency and effective teaching in their application for a professional certificate. The requirements for two separate observers was removed; two observers would be used only at the request of the teacher or administrator. 

Mr. Lewis also added that they anticipate changing the career ladder for increased compensation for additional or advanced degrees.
Mr. Luna asked for more detail about the Danielson domains and what expectation there is for an evaluation in residency or professional license, and in moving from one to the other. Mr. Lewis responded that as described previously, the professional certificate would continue as it is today and be renewable every five years. Mr. Luna asked for clarification on how the 22 components of the Danielson framework are measured and what impact that has on moving from residency to professional licensure. Mr. Lewis responded that as to the residency, the resident would receive a three year non-renewable certificate. As to the teacher’s evaluation, they must successfully complete those evaluations two out of three years. As to the evaluation, part of the application would include evidence that the teacher has achieved proficiency on 16 of the 22 components referred to as the Danielson framework, regardless of the number of basics in any one of the four domains. 
Dr. Hill asked about any changes for teachers coming from outside of the state. Mr. Lewis responded there is no change being recommended in that regard from what was proposed by the committee; the committee proposal is being used in regards to out of state teachers. Dr. Goesling asked about out of state teachers with four or more years of experience. Mr. Lewis responded the proposed rule included provisions for out of state teachers. The committee urged that teacher coming in from out of state receive equal treatment to those who are in the state. Out of state teacher with fewer than three years of experience would be required to meet the requirements of a resident teacher, Teachers with more than three years would be required to show evidence of proficiency and growth and have at least one year proficiency in student growth in the state of Idaho before they receive their professional certificate.
Ms. Critchfield asked what provisions are available to mentor and help a teacher coming Idaho from out of state. Mr. Lewis responded that mentoring and collaboration are major recommendations from the committee. The committee recommended mentoring for at least the first three years. The intent of the proposal is that they receive the same level of mentoring as in-state teacher. If the teacher does not show evidence of proficiency or student growth, they would be allowed to go back and receive additional education as to the areas of deficiency and reapply for residency certificate. 
Dr. Hill applauded the principle of fairness. He asked if the Board has considered creating a reciprocal agreement from state to state. Mr. Luna interjected that the Department of Education currently has language that creates a reciprocal relationship with other state from around the country. He indicated that the language can be found in either Idaho Code or Administrative Rule, and that staff could provide that information to the Board. Mr. Westerberg commented that the residency mechanism in tiered licensure is to assure there is a quality product and a quality teacher, and that there is provision to require the same from out of state teachers. 
Dr. Goesling requested that paragraph two on the second page of the agenda regarding the comments received by read aloud (PPGA Tab 1, page 2). Mr. Westerberg obliged and read aloud that section as requested. 
Mr. Lewis publicly thanked the Tiered Licensure committee and the Task Force for their work on the process leading to this rule. He expressed his appreciation for how open, inclusive, and collaborative the process was. He also recognized from the audience Dr. Linda Clark as co-chair of the committee and publically thanked her for her work. 
Ms. Atchley also extended the Board’s appreciation for the amount of work put forth by the Task Force and Tiered Licensure Committee on this rule. She expressed that they feel they have come up with a rule that will work, and reminded the audience that there is flexibility in the process and that rules can change. Ms. Atchley pointed out that she has agreed to establish an Implementation Committee which will oversee and analyze the process of the implementation of these rules as they go forward. She asked for people to recognize that all of the Board members are parents, grandparents and have been involved in education for a long time, and are doing what the Board feels is good work for the state of Idaho. She concluded by saying that we are taking an important step forward today. (1-3)

Audit

Item:
Presentation of Audit Findings by the Board's External Auditor
Date: 12/18/14
Minute Page Number: 3-4
Motion: To accept from the Audit Committee the Fiscal Year 2014 financial audit reports for Boise State University, Idaho State University, and University of Idaho, Lewis-Clark State College, and Eastern Idaho Technical College, as presented by Moss Adams LLP. A roll call vote was taken and the motion carried unanimously 8-0.
Discussion: 

Mr. Scott Simpson, audit partner and one of the lead institution auditors with Moss Adams, provided a brief presentation of audit results for the Board. He indicated they completed all of their audits for Boise State University, Idaho State University, University of Idaho, Lewis-Clark State College and Eastern Idaho Technical College at the end of Septemerber and audit reports were issued. They met the deadlines set by the State Controller’s office, and the audit results for each institution were positive. He explained that “positive” means they issued unmodified audit reports for financial statements as well as for the compliance for each institution. This also mean that they had clean, unmodified opinions for each institution. Mr. Simpson reported the institutions had no material weaknesses or significant deficiencies in internal controls. They found all institutions were prepared for the audits and responded timely for any information requests or inquiries.  He remarked favorably on the coordination with management at each of the institutions and reported no disagreements. Mr. Simpson felt it was a very successful audit season, and commented on the complexity and amount of work required in the audit process. Mr. Simpson was ready to answer any questions from the Board. 

Mr. Lewis commented on the positive remarks from the auditors and praised the coordination of the institutions in process. Mr. Freeman remarked that a much more thorough and in depth report provided the Audit Committee, and he complemented the high level of due diligence by the institution and Moss Adams during this process. (3-4)

Business Affairs & Human Resources (BAHR) - Section II - Finance

Item:
2015 Bond Refunding
Date: 12/18/14
Minute Page Number: 8
Motion: 

To approve the request by the University of Idaho for a Supplemental Resolution for issuance of the Series 2015A bonds, the title of which is as follows:
A SUPPLEMENTAL RESOLUTION of the Regents of the University of Idaho authorizing the issuance and sale of General Revenue Refunding Bonds, Series 2015A, in the principal amount of up to $22,285,000 (the “Series 2015A Bonds:), authorizing the execution and delivery of a Bond Purchase Agreement, Escrow Agreement, Continuing Disclosure Agreement, Preliminary Official Statement, Final Official Statement and other documents, and providing for other matters relating to authorization, issuance, sale and payment of the Series 2015A Bonds. A roll call vote was taken and the motion carried unanimously 8-0.
Discussion: University of Idaho’s Financial Vice President Ron Smith summarized the item for the Board members indicating that the university requests to refinance bonds issued in 2005, not to exceed $22,285,000. He indicated this refinance will result in present value savings of just over 9% or just over $2 million. The refinancing will not extend the maturity date of original issuance and will result in $1.9M in debt service avoidance. Mr. Smith pointed out they went through reaffirmation from the credit agencies and both ratings were the same as before with a stable outlook for the institution. (8)

Item: Opportunity Scholarship - Maximum Award Amount
Date: 12/8/14
Minute Page Number: 8-9
Motion: To approve the maximum award amount of the Idaho Opportunity Scholarship, at $3,750 per year for fiscal year 2015. A roll call vote was taken and the motion carried unanimously 8-0.
Discussion: 

Mr. Lewis introduced the item that seeks approval for the 2015 Opportunity Scholarship maximum amount. Mr. Freeman summarized that the Board annually sets the maximum award amount for the Opportunity Scholarship which the Board did in December 2013. They estimated, based on past experience, what the maximum award should be. Approximately 1,300 scholarships have been awarded and most recipients received $3,000. However, there is still just under $1 million that will revert back to the state if it is not spent on scholarships. This request is to increase the maximum amount to push that money out to the students. The additional amount will hit during the Spring semester and will increase by $750, serving 1,297 students. Mr. Freeman noted for the Board that there are ten times as many applicants this year as there were last year. 

Ms. Critchfield asked if more awards were in order instead of increasing the dollar amount. Ms. Bent responded that based on the eligibility requirements in law, they funded everyone who was eligible. (8-9)

Business Affairs & Human Resources - Section II - Finance

Item: Capital Project - Additional Construction Phase Authorization
Date: 1/22/15
Minute Page Number: 2-3
Motion: To approve the request by the University of Idaho to implement additional authorization for the Construction Phase for the Integrated Research and Innovation Center, pursuant to the budget set forth in the materials submitted to the Board. Authorization includes the authority to execute all necessary and requisite consultant, vendor, and construction contracts to fully implement construction of the project. A roll call vote was taken and the motion carried 6-0. Mr. Westerberg and Ms. Critchfield were absent from voting.
Discussion: 

Mr. Ron Smith, Vice President for Finance and Administration from the University of Idaho (UI) introduced the item as a capital project whereby they are requesting additional construction phase authorization for their Integrated Research and Innovation Center. He reported the construction team initiated an extensive value engineering process to ensure the project would meet the authorized funding. The construction team submitted a revised estimate of costs with a guaranteed maximum price, however that maximum price includes only the base bid which does not include the third floor renovations. They feel as a result the third floor would be unusable and would be more costly to finish at a future date. As a result, UI is requesting approval for a $2.8M increase in total project cost to accommodate a full build out. The UI has identified central cash reserve to cover the cost of the additional alternatives to make the third floor fully built-out and operational. 

Mr. Soltman asked if the $2.8 taken out of reserves impacts any other programs. Mr. Smith indicated it does not. Mr. Soltman asked about the cost per square foot. Mr. Smith estimated around $600 per square foot. (2-3)

Instruction, Research & Student Affairs (IRSA)

Item: Board Policy III.P. Students - First Reading
Date: 1/22/15
Minute Page Number: 3-4
Motion: To approve the first reading of proposed amendments to Board policy Section III.P. Students, as presented. A roll call vote was taken and the motion carried unanimously. Mr. Westerberg was absent from voting.
Discussion: 

Mr. Freeman introduced the item and provided a brief background for the benefit of the newer Board members. He indicated the Board has reached a point where there is a general sentiment to consider a revision to the student health insurance policy. Staff has worked closely with the vice presidents for finance & administration and vice presidents for student affairs at the college and universities in the development of the proposed amendments. He indicated they believe the proposed amendments strike an appropriate balance between requiring full-time students remain insured, and providing students with the option to satisfy the mandate with an ACA compliant plan. He outlined the amendment that includes several material changes, and indicated today’s amendment is a first reading. 

Mr. Soltman pointed out the amount of work that went into this item from the BAHR and IRSA committees, and Mr. Lewis complemented Mr. Freeman for his work on this item. Mr. Kent Nelson, legal counsel from the University of Idaho pointed out that UI’s plan is not a self-insured plan but actually a third part plan. 

Mr. Goesling asked about students who might not be insured for a semester. Mr. Freeman clarified they still must be insured. Mr. Goesling asked about what county is liable for an indigent claim. Mr. Freeman clarified it is the student’s county of residence, adding that this draft policy has been vetted with the Idaho Association of Counties and the Hospital Association, and neither have any objections. (3-4)
 
Planning, Policy & Governmental Affairs - Section I - Human Resources

Item: Proposed Legislation
Date: 2/11/15
Minute Page Number: 1-2
Motion: To approve the request by the University of Idaho to proceed with proposed legislation to revise Idaho Code Section 41-40110(3) (and associated sections of Chapter 40) so as to reinstate the calculation of the trust fund reserve and surplus for the University to the calculations as they existed in 2012. A roll call vote was taken and the motion carried 8-0.
Discussion: 

Mr. Kent Nelson, legal counsel for the University of Idaho (UI), provided a review of the item. He indicated the UI has operated a self-funded health plan since 2008 covering medical, dental and vision, contracting through various providers who bill the university based on claims submitted. The plan includes a trust as required by law, and the trust receives all of the employee payroll deductions and other contributions including retiree and university contributions. The trust pays the claims as they are billed, as well as the operating expenses of the plan. When the plan was established, state law required that the plan keep a reserve calculated based upon incurred but not paid claims (IBNP). He pointed out state law also required a surplus equal to 30%, so essentially the university dealt with a balance of 130% in their trust. It assures there are funds available in the event they university chooses to stop self-insuring and return to a regular insurance product. 

Mr. Nelson indicated that in 2013, a bill sponsored that intended to create authority for private higher education institutions to create student health plans that are self-funded to deal with some problems institutions were having with the Affordable Care Act (ACA). The Department of Insurance made changes to the bill that went beyond addressing student health plans resulting in an impact to the university. One of the changes goes into effect July 1 is to remove the 130% IBNP amount and replace it with a reserve based upon monthly contributions. The UI’s actuary has calculated that change will add an additional $6 million to the trust beyond what the university pays each month. The effect of that is it would take $6 million out of unrestricted reserves for the institution. Mr. Nelson pointed out they do not see a financial benefit in doing that, and it has a negative impact on the institutions balance sheet. 

Mr. Nelson reported they have been working with the Department of Insurance and legislative leadership on a proposal that the Department of Insurance also agrees with. That proposal would reestablish the 130% IBNP requirement amount for the university, and remove them from the new requirement. They are seeking permission to move forward with legislation that will reinsert the old 130% IBNP reserve calculation back into the statute, applying it only to higher education institution employee self-funded plans. (1-2)
 
Planning, Policy & Governmental Affairs 

Item: Statewide Education Strategic Plan
Date: 2/18-19/15
Minute Page Number: 2-6
Motion: To approve the 2016-2021 Idaho State Board of Education Strategic Plan as amended and to authorize the Executive Director to finalize performance measures and benchmarks as necessary. The motion carried unanimously 6-0. Mr. Lewis and Mr. Westerberg were absent from voting. Dr. Goesling recommended changing K-20 to P-20 throughout the Plan. There were no objections to this request.
Discussion: 

Mr. Westerberg introduced the item, pointing out the hope is to amend the Strategic Plan (Plan) where necessary and approve it today to provide the institutions with a Plan to inform and guide them as they work on their own strategic plans. Ms. Tracie Bent from the Board office provided an overview of the Board’s Plan and planning process for the benefit of the new Board members. A copy of the Plan was provided in the Board agenda materials. Mr. Carson Howell, Director of Research, assisted Ms. Bent with review of the performance measure and benchmarks of the Plan. She pointed out the Board’s Plan is made up of four different areas required by statute to be in all agency and institution strategic plans. The Board’s Plan is made up of three main goals with a number of objective contained under each goal. It is reviewed and updated annually, but is on a five-year cycle where it is reviewed extensively at the conclusion of each cycle; this year was the year for that more extensive review. Also, representatives from each of the campuses worked together with staff to provide feedback on the Board’s Strategic Plan. 

Ms. Bent highlighted the changes to the Plan starting with the Vision and Mission statements. There were a number of changes to Goal 1: A Well Educated Citizenry, and discussion on whether to change K-20 to P-20. Under Objective A: Access, changes were made to clarify access for all Idahoans. Mr. Howell pointed out new performance measures included unmet financial need, loan indebtedness, and average default rate. He reviewed benchmarks for those performance measure which are 15%, 85%, and 10% respectively. The loan indebtedness benchmark is also compared with peers. The benchmark for the percentage of high school graduates meeting placement test college readiness, for both the SAT and the ACT, is 60%. He pointed out Idaho is below that mark presently, but compared with other states it is in line and there has been some improvement. Dr. Goesling asked about undergraduate student debt (such as for WWAMI and law students) under the earlier performance measures. Mr. Howell clarified those benchmarks are for the bachelor’s degree level. Dr. Goesling suggested clarifying that benchmark. 

Ms. Bent indicated under Objective B: Adult Learner Re-Integration, the group made no changes other than reordering. Mr. Howell reviewed the performance measure and benchmarks. Ms. Bent indicated the next objective, C: Higher Level of Educational Attainment, contains merged language from the Higher Level of Educational Attainment and Transition sections. It focuses on the transition of the student in the educational system. Mr. Howell reviewed the benchmarks. For the 60% goal, we are between 41% and 42% percent toward that goal. There were a few new performance measures added to this section. 

Ms. Bent indicated under the Quality Education objective, it is similar to an objective that was previously under Goal 2 that was moved to this section. Mr. Howell indicated the benchmarks in this section were mostly held over from the prior version of the Plan. Under Objective Education to Workforce Attainment, its intent is to deliver education that meets the needs of Idaho and the region. Ms. Bent pointed out the majority of the performance measures in this section are existing measures. Mr. Howell indicated the ratio of STEM to non-STEM baccalaureate degrees conferred in STEM fields benchmark is 1:4 which brings Idaho in line with other WICHE states. Mr. Soltman recommended removing the word “Boise” from the measure for the Boise Family Medicine Residency Program to say just “Family Medicine Residency”. Mr. Howell acknowledged that change.

There was discussion about the percent of students who enroll in postsecondary education (the go-on rate) within 12 months. It was recommended to look at it in 12 months, three years, then possibly in five years which would provide a more thorough sense of who is going to college and why. Mr. Howell indicated they intend to look at the three year rates, but don’t have enough data presently to look at a five year rate.

Returning to Objective E, Dr. Goesling suggesting looking at the number of WWAMI and University of Utah students that stay in Idaho as a measure. There was additional discussion relating to the number of medical graduates that return or stay in Idaho.
Motion: Mr. Westerberg requested unanimous consent to include an additional measure to show the number of medical school graduates returning to Idaho. The tracking would include graduates of WWAMI, the University of Utah, and the residency program. There were no objections and President Atchley directed staff to include that measure. Additionally, staff will add a three year measure to Goal A, Objective A, related to the go-on rates as previously discussed. There were no objections to adding that measure.
Discussion: 

Ms. Bent clarified that Goal 2 was originally Critical Thinking and Innovation and was renamed to Innovation and Economic Development. The new goal describes how education translates to that area. Objective A: Workforce Readiness looks at preparing students to efficiently and effectively enter and succeed in the workforce. Mr. Howell reviewed the performance measures and that they show the quality of education preparation for the workforce. Benchmarks for students participating in the internships and undergraduate research were held over from the previous Plan. Mr. Lewis asked about the relevancy of the benchmark numbers for internships and undergraduate research to the Board’s efforts. Ms. Bent clarified the existing measures were specifically asked for by the Board who indicated they would like to continue to see data on internships and undergraduate research, adding that those benchmarks have been included in the Strategic Plan for about four years now. Mr. Lewis suggested clarifying the types of graduates in the Plan. Mr. Howell also explained some of the difficulties of determining if the graduate is employed in their field of study, which is why the performance measure is for “graduates employed in Idaho”

There was some additional discussion around accessing data on graduate placement. Mr. Westerberg felt there must be a way to figure out if graduates are getting jobs in Idaho and suggested adding a placeholder for that information. Dr. Rush pointed out the goal is workforce alignment within Idaho, and looking at how well the university majors match up with the economic needs of the state. Mr. Westerberg suggested leaving the Plan the way it is, but to realize it needs additional work when more data is available.
Motion: Mr. Westerberg requested unanimous consent to make recommended changes in the Plan as follows: To leave this as a placeholder and include the idea that looking at the field of graduate employment has some merit. There were no objections. As a follow-up, Ms. Critchfield asked for the universities to provide the Board with information on how they know where students are placed after graduation and how they gather that information.
Discussion: 

Ms. Bent indicated Objective B: Innovation and Creativity is much the same as the previous version. Mr. Howell pointed out the benchmarks are holdovers from the previous Plan. There was one change for the benchmark measure of production of intellectual property which was a 10% increase to keep in line with the other benchmarks. There was discussion about the objective and that the Board should be evaluating the institutions on this area. 

Ms. Bent reported that Objective C: Economic Growth is a new objective, and asked the Board if it is one they would like included in the Plan because it is a bit of a stretch on the things the Board can actually impact. Its description is to support retention and recruitment of businesses to the state and region. Mr. Lewis felt it is a very important area but it might be difficult to report on, and felt a group should be gathered to review the item. Mr. Howell will continue to work with the institution and agencies to develop the measure. Mr. Lewis suggested descriptive wording for this section might be more about the growth of partnerships and nurturing start-ups, rather than in recruiting businesses to come to the region. Mr. Westerberg recommended leaving Objective C as Economic Growth and striking its description until it is further developed. 

Ms. Bent indicated Goal 3 is mostly the same as in the previous Plan but slightly expanded. She clarified there will be a performance measure in October to go along with Objective A. Mr. Howell discussed Objective B: Quality Teaching Workforce, which looks at teacher preparation programs at the campuses. Ms. Ybarra asked for some clarification on Goal 3: Objective A related to data. Ms. Bent clarified the data is used to inform policy makers and institution and is not a general accessibility to data. Dr. Rush recommended adding the words “security” of data in this section. Ms. Atchley recommended clarifying the type of data and its uses for this section. Mr. Lewis recommended removing the words “and accessibility” for it to read “… quality, thoroughness, and security of data…” Under Goal 3: Objective B, Dr. Goesling felt the ACT/SAT benchmark should be increased to improve the quality of teachers. Ms. Atchley responded that grad point and the ability to pass the professional test may be a better measure. Ms. Bent asked if they wanted to change the benchmark to GPA.  There was further discussion about the benchmark and what to use as a measure, or none at all.  Discussion indicated the measures need more work. Ms. Bent asked if it would be acceptable to the Board to leave the current measures as placeholders and propose different measures in October. There was no objection and Ms. Atchley directed staff to work on it accordingly. 

Ms. Bent discussed Objective C: Alignment and Coordination which is to facilitate and promote the articulation and transfer of students throughout the education pipeline. It is a new measure. Mr. Howell reviewed the performance measures. Under Objective D: Productivity and Efficiency, the institutions recommended including the principles of program prioritization in the Strategic Plan. Ms. Atchley recommended clarifying when looking at graduates per $100,000, it is on an annual basis. Dr. Goesling recommended including some data about dual credits either under Objective C or D. Dr. Rush recommended adding a measure under Objective C that captures how many dual credit students transfer. Ms. Atchley directed staff to work on another measure and benchmark under Goal 3: Objective C for dual credit students. 

Ms. Bent reviewed Objective E: Advocacy and Communication. It is a new objective the purpose of which is to educate the public and their elected representatives by advocating the value and impact of the educational system. There are no performance measures at this time but they will be developed. Ms. Bent pointed out that all agencies and institutions are required to have Key External Factors included in their strategic plans, and some language has been included. Additionally, an element that is not required but is included is the area of Initiatives, which points to some of the main things the Board has accomplished. (2-6)



Item: Higher Education Research Council Strategic Plan/Annual 
Date: 2/18-19/15
Minute Page Number: 6
Motion: 

To approve the 2016-2020 Higher Education Research strategic Plan as submitted in Attachment 1. The motion carried unanimously 6-0. Mr. Lewis and Mr. Westerberg were absent from voting.


Discussion: 

Ms. Bent introduced Dr. Mark Rudin, Chair of the Higher Education Research Council (HERC), to present the HERC strategic plan and provide an update of HERC activities. Dr. Rudin started by reviewing HERC’s organization. He said the committee felt there were some inconsistencies in HERC’s strategic plan and that new metrics needed to be developed Dr. Rudin reported the main changes were to the performance measures. Mr. Soltman recommended, in looking at the reports from institutions, to see more than a one year snapshot and suggested a report over time. Dr. Rudin acknowledged that recommendation. Ms. Bent pointed out that they have been collecting the research activity reports for about 5 years and staff could compile a more comprehensive report for the Board. 

Dr. Rudin provided an update of HERC activities for the Board. He reviewed the scope and mission of HERC, he reviewed the composition of the HERC membership, and pointed out that despite the institutions being competitive they work very well together and collaborate by leveraging their talents and resources. Dr. Rudin expressed special thanks to Dr. Lori Stinson of LCSC for her good work.
Dr. Rudin reviewed various initiatives of HERC such as the HERC Research Infrastructure, the HERC Incubation Fund Grant Program, the Center for Advanced Energy Studies (CAES), and the NSF-EPSCoR (National Science Foundation) matching funds. One additional initiative is the HERC iGEM projects which amounts to$2 million allocated to HERC to develop projects. There were three main projects funded at various levels: The UI Cyber Security Faculty Cluster, ISU Production of 67CU (Copper 67), and the BSU Computer Science Expansion in an effort to produce more computer science graduates to support local and state-wide industry demands. Dr. Rudin summarized each of the three projects and their accomplishments to date. (6)

Item: FY 2014 College and Universities' Net Position Balances
Date: 2/18-19/15
Minute Page Number: 16
Discussion: 

Dr. Goesling pointed out net position balances for the four-year institutions were provided as part of the agenda materials. The institutions are to maintain fund balances sufficient to stabilize their operating budgets and the Board has set a minimum target reserve of 5% of operating expenditures as a benchmark in its Strategic Plan.
Dr. Goesling asked why the University of Idaho (UI) was below the 5%. Mr. Ron Smith responded that last legislative session they were informed the reserve for their self-insurance plan would be increased by approximately $6 million from where it is now. Legislation was passed to reverse that, so the $6 million will come back and put UI at a ratio of 5.8%. Dr. Goesling asked ISU about their recommendations to other institutions to bring their net positions up. Mr. Fletcher commented on their work related to fiscal discipline and the importance of conducting monthly reviews in all areas; adding that they correct deficiencies immediately. Mr. Fletcher added that they work very hard to keep their faculty informed about the financial viability of the institution. (16)

Item: UI Library Renovations and Improvements - Planning and Design
Date: 2/18-19/15
Minute Page Number: 21
Motion: To approve the request by the University of Idaho to implement the planning and design phases of a Capital Project for the University of Idaho Library Renovation and Improvements, in the amount of $249,900. Authorization includes the authority to execute all necessary and requisite Consulting and vendor contracts to fully implement the planning and design phases of the project. The motion carried unanimously 8-0. 
Discussion: 

Mr. Ron Smith indicated UI seeks approval to spend roughly $250,000 for initiation of the planning and design phase of its Capital Project Authorization Request for library renovation and improvements, adding the project is fully consistent with UI’s strategic plan and long range capital development plan. Funding for this project is to be provided through university and gift sources. (21)

Item: Proposed Project - Idaho Sports Arena
Date: 2/18-19/15
Minute Page Number: 21
Discussion: Dr. Staben, UI President, and Mr. Rob Spears, Athletic Director, provided details of this informational item, informing the Board the UI is considering a new sports arena to be constructed on the field north of the Kibbie Dome at a projected cost not to exceed $30 million, funded entirely by private funds. Mr. Spears shared renderings of the facility, Ms. Critchfield asked about the seating capacity. Mr. Spears responded between 4,600 and 5,000; and added the Kibbie Dome can seat up to 16,000. (21)

Item: Sodexo Food Services Contract
Date: 2/18-19/15
Minute Page Number: 21
Motion: To approve the agreement between the University of Idaho and Sodexo America, LLC, in substantial conformance to the form submitted to the Board in Attachment 2, and to authorize the Vice President for Finance and Administration to execute the contract and any necessary supporting documents. The motion carried unanimously 8-0.
Discussion: Mr. Ron Smith indicated UI is seeking contract approval with Sodexo America, LLC for dining services. Mr. Smith reported they only had one response to this RFP. He said there are three companies in the nation that would undertake a proposal such as this, and two of those three do not have a presence in the northwest region. Additionally, they have been working with Sodexo for a long time. (21)

Item: Section V.T. - Fee Waivers - First Reading
Date: 2/18-19/15
Minute Page Number: 21-22
Motion: To approve the first reading of proposed amendments to Board policy V.T. Fee Waivers, with all revisions as presented. The motion carried unanimously 8-0.
Discussion: Mr. Freeman summarized the item related to the Veterans Access, Choice, and Accountability Act of 2014 (“Choice Act”) stating the Veterans Administration must disapprove programs of education for everyone training under the Post- 9/11 GI Bill and MGIB – AD, if resident charges are not offered to all “covered individuals.” He indicated any changes would be determined between first and second reading, but timing of the amendment to policy is critical in order to be in compliance by July 1, 2015. Mr. Freeman reported that Board Staff has worked with representatives of the Federal Veterans Administration and the Idaho State Veterans Services on this item. (21-22)

Instruction, Research & Student Affairs

Item: Presentation on Title IX - Student Affairs Officers
Date: 2/18-19/15
Minute Page Number: 22-23
Discussion: Mr. Soltman provided some background about the Title IX Education Amendment of 1972. In 2011, the Office of Civil Rights (OCR) issued regulatory guidance on compliance with Title IX as it relates to sexual violence and misconduct. Last year, the Instruction Research and Student Affairs (IRSA) committee asked the Student Affairs Officers to begin a process of self-evaluation to determine compliance with Title IX or any Title IX issues. Ms. Dana Kelly, Student Affairs Program Manager for the Board office, introduced the Student Affairs officers participating in the presentation. They were Dr. Andrew Hansen from LCSC, Dr. Lisa Harris from BSU, Dr. Craig Chatriand from the University of Idaho, and Dr. Trisha Terrell from Idaho State University. Joining the group was also Dr. Chris Mathias from the State Board of Education.
Ms. Kelley indicated the group would be providing an overview of the Title IX requirements expectations, and how the campuses are addressing the expectations. Dr. Hansen outlined policies and procedures set forth in a letter sent to the institutions in 2011 to address the broad scope of Title IX. The letter had three provisions which included assisting victims, investigating cases, and finding ways to stop future violence and episodes of sexual misconduct. The letter also called for postsecondary institutions to designate a Title IX coordinator to oversee compliance with Title IX. It also made clear that investigating and adjudicating episodes of sexual misconduct extended to activities off campus, and outlined reporting, investigative timelines, and ongoing education requirements regarding Title XI.
Dr. Hansen summarized the Clery Act and its provisions for the Board which requires postsecondary institutions to report all criminal incidents that occur on campus controlled property in an annual report. He summarized the Violence Against Women Act (VAWA) which underscores the need for written publicized procedures in dealing with incidence of sexual misconduct, adding the VAWA is an amendment to the Clery Act. He summarized the Campus Sexual Violence and Elimination Act (SaVE) which calls for institutions to adopt and publish victims’ rights documents to provide specialized training for all personnel and students on campuses.
Dr. Harris reviewed some recommendations from the Associations of Governing Boards (AGB) on sexual assault on college campuses. She also pointed out that included in the agenda materials is a list of Title IX coordinators and deputy coordinators for each campus, and links to each institution’s policy and procedures. She remarked that coordinators from each campus have gone through extensive training and also conduct training for faculty, staff, and students.
Dr. Chatriand reviewed some case studies and scenarios for the Board. Some of the case commonalities might include heavy consumption of alcohol, incapacitation, unconsented sexual contact, no witnesses, functional blackout, changes in behavior, and so forth. Dr. Chatriand provided examples of collaborative ways the coordinators and institutions try to provide support and work through investigations, including community services on campuses. Some of those areas include counseling services, community victim advocacy, navigation of available support, investigations and cooperation with police if necessary, etc.
Ms. Atchley asked how off campus incidents are handled. Dr. Harris responded they work with police and campus counseling offices, and they make sure students know of resources by using a wide variety of techniques. She added that they send Title IX information to on-line students as well and they must ensure the entire campus is a safe place. Dr. Mathias remarked on the complexity of defining what a campus is, and provided an example of when a track team travels to another region, whether the hotel becomes a part of campus; it is still considered a campus environment. Dr. Goesling asked about background checks for students. Dr. Harris responded that background checks are performed on faculty and staff members, and certain groups of students. For instance if they have contact with minors, if they are reviewing financial records, if they are working with student data, etc. Additionally, on some college applications, it asks if the student has been convicted of a crime. 
Mr. Soltman reported that Student Affairs Officers will be proposing draft policy language on best practices.  The question arose of whether one or more Board members should be trained on Title IX. Ms. Atchley asked to see a synopsis of what the training would include. Mr. Soltman suggested it as a topic for the May Board retreat. Ms. Atchley acknowledged that suggestion. (22-23)

Business Affairs & Human Resources

Item:
Student Tuition & Fee Rates
Date: 4/15-16/15
Minute Page Number: 2
Motion: To increase the FY 2016 annual full-time resident tuition and fees at University of Idaho by 3.5% ($236) for a total dollar amount of $7,020; and to increase the annual full-time tuition by 3.5% ($474) for a total dollar amount of $14,004. The motion carried unanimously.
Motion: To approve all other fees set forth in the FY 2016 University of Idaho tuition and fees worksheet which will be made part of the written minutes. The motion carried 8-0.
Discussion: Dr. Chuck Staben, President from the University of Idaho (UI), reported to the Board on the university’s proposed tuition and fee increase. He reviewed their FY 2016 fiscal challenges, pointed out that faculty salaries have slipped to about 85% of regional market. He reported on their existing tuition and fee package and their proposal of a 3.5% increase. Mr. Dave Fisher, student body president of the Associated Students of the University of Idaho (ASUI) reported they felt it was a reasonable increase and the students were supportive of the majority of it going to faculty and staff salaries. Dr. Staben remarked on how ISU intends to meet some of the challenges before them, including focus areas which include increasing enrollment and graduation. 
Mr. Soltman questioned a couple of UI’s fee increases that appeared high such as the EMBA program and the MOSS program. Dr. Staben responded that those programs should have received an increase over the years, but since they haven’t that’s why we are seeing such a jump. (2)

Item: Open Forum
Date: 4/15-16/15
Minute Page Number: 9
Discussion: There was one request to address the Board during Open Forum.
Mr. Mike Ray from the American Planning Association Idaho Chapter addressed the Board. He said they represent over 250 practicing professionals and volunteer planners throughout the state. The organization has been monitoring the changing state of planning education in Idaho and had sent a letter to the Board on February 17, 2015 regarding the termination of the Community and Regional Planning Program at Boise State University. He remarked that they are in support of the cooperation between Boise State University and the University of Idaho to facilitate the availability of a planning program in the Treasure Valley which includes the ability for students at UI to enroll in planning courses offered by other institutions in the Treasure Valley. He pointed out that their April, the Chapter Executive Board held discussions regarding educational planning programs in the Treasure Valley and voted to support the initiative of the University of Idaho to focus a planning program in Boise that combines the instructional research capacity from UI and the policy focus from BSU. He praised the institutions for reaching out to the representatives of their organization and other community leaders in soliciting support for a planning program in Boise. He said regarding the termination of BSU’s program that they are concerned that the students affected and those who applied be considered for admission to the UI’s program as seamlessly as possible. He closed by stating the American Planning Association Idaho Chapter is available to help in any way possible.
Ms. Atchley requested unanimous consent to reorder the agenda to hear the Department’s section of the agenda after PPGA section. There were no objections. (9)

Item: Changes in Constitution and Bylaws of the University Faculty
Date: 4/15-16/15
Minute Page Number: 11
Motion: By unanimous consent to approve changes to the University of Idaho faculty constitution as set forth in the materials submitted to the Board.
Motion: By unanimous consent to approve changes to the University of Idaho Faculty Senate bylaws as set forth in the materials submitted to the Board. (11)

Planning, Policy & Governmental Affairs (PPGA)

Item:
Annual Progress Report
Date: 4/15-16/15
Minute Page Number: 11-12
Discussion: President Staben provided the UI’s annual report to the Board. He reviewed the mission of the UI and its statewide impact. Current enrollment is about 11,534 students and their 6-year grad rate is at 58%. He pointed out 36% of their students are first generation students. Dr. Staben recapped enrollment by location between Boise, Coeur d’Alene, Idaho Falls, Moscow and Twin Falls. He reported on enrollment diversity, and emphasized the need to work more with the Hispanic and American Indian students to ensure access, enhance enrollment, promote college progression, and for them to reach graduation. He pointed out UI has an MOU with 10 of the tribes in the region and meets with them regularly.
Dr. Staben remarked on the concern of student debt and that college still remains a great and important investment. He reported on scholarships to Idaho recipients and emphasized the need to work to help students attain a college level education. He illustrated by use of a chart (“maintaining college affordability”) that an education in Idaho has actually become more affordable to Idaho families in recent years. Dr. Staben introduced the Better Education About Money for Students (BEAMS) program and that they are considering making it a requirement for all students receiving aid. He also mentioned there is discussion among provosts about an Auto Admit program which by collaborating with K-12 institutions the colleges and universities can develop a way whereby if a student in Idaho meets the admissions criteria of Idaho institutions the student would be automatically notified on the basis of their high school record that they would be admitted.
Dr. Staben reported on the effects of being a high-impact research institution and its partnerships with key industries. He shared a short video highlighting some of UI’s projects. Pointing out UI is the only Confucius Institute in Idaho, Dr. Staben remarked on its partnership with the South China University of Technology (SCUT), and that they are growing their international enrollment. Dr. Staben also remarked on the WWAMI program being the primary source of medical education in Idaho with 35 seats in Fall of 2015, and their Law Program which has had significant enrollment growth as well. He reported on efforts of the university’s fundraising, some of its new buildings, and also shared some leadership changes that are in UI’s near future. Dr. Staben closed with some student and institution highlights from the university on a national scale and that they university has been recognized by Money Magazine and is ranked 21st on the social mobility index by College Net. (11-12)

Item: Amendment to Seed and Plant Certification Standards
Date: 4/15-16/15
Minute Page Number: 15
Motion: To approve the request by the University of Idaho to approve the revised standards for Seed and Plant Certification of the Idaho Crop Improvement Association, Inc., as presented to the Board in Attachment 1. The motion carried 7-1. Ms. Atchley abstained from voting.

Instruction, Research & Student Affairs (IRSA)

Item: University of Washington School of Medicine Curriculum Renewal Report
Date: 4/15-16/15
Minute Page Number: 18-19
Discussion: Dr. Suzanne Allen, Dr. Mary Barinaga, and Dr. Justin Seegmiller provided a report to the Board. Dr. Barinaga reviewed current University of Washington School of Medicine (UWSOM) curriculum, and the physician pipeline from residency to becoming a practicing physician. She remarked on the quality and impact of the WWAMI program with Idaho realizing a 51% retention rate for its graduates. She reviewed the current UWSOM curriculum and the new UWSOM curriculum which will be four years in length and broken into three distinct phases.
Dr. Seegmiller reviewed the curriculum renewal process and changes at the UI for Fall of 2015. He indicated they have been involved in curriculum renewal process for about the last five years he discussed increased instructional participation, systems-based instructional format, the integration of the basic sciences and critical medicine, and longitudinal clinical skills training. Dr. Seegmiller explained the impact to the UI that includes enhanced program needs, expanded facilities, enhanced technology and the support of additional faculty and staff. He indicated tuition from third term medical students will support the program needs.
Dr. Allen reported on the Washington State University (WSU) and University of Washington (UW) impacts to the program. She indicated there have been discussions about medical education in the state of Washington and reviewed its current structure. She indicated WSU is interested in having their own independent school of medicine located in Spokane, and increase that class size up to 120 students. The UW and WSU have been partners in WWAMI since 1971. Dr. Allen reported that WSU did get authorization to offer a medical degree but did not get the funding to be able to do that. The UW also has a request into the state legislature to expand the class size in Spokane from 40 to 80. The Legislature is still in session in Washington has not acted on the item yet.
Dr. Allen reported that WSU and UW have agreed to end their partnership with WWAMI on June 30 of this year. There will still be medical students in Spokane for the coming 2015-16 academic year, then transition to the new curriculum in 2016-17, and they will continue working with all their clinical partners in Washington to provide the clerkships for the medical students. The clinical entities in Idaho will continue to work with WWAMI and not WSU to continue to train WWAMI students. She reported on the potential number of medical students (300) in Eastern Washington and pointed out that from a clinical standpoint there are not enough clinical locations to support that many students.
Mr. Soltman asked of the Impact on WWAMI. Dr. Allen responded they have initiated discussion with Gonzaga University as a partner and are hopeful for the partnership. (18-19)

Business Affairs & Human Resources (BAHR)

Item: Vice President for Infrastructure
Date: 4/15-16/15
Minute Page Number: 22-23
Motion: To approve the request by the University of Idaho for the creation of a new Vice President for Infrastructure as described in the materials submitted to the Board. The motion passed 7-0. Ms. Critchfield was absent from voting.
Discussion: Dr. Staben introduced the item which is a change to the administrative structure at the UI. The University of Idaho is requesting approval for a new position: Vice President for Infrastructure. Dr. Staben reviewed the current administration configuration and summarized the proposed Vice President of Infrastructure position which will oversee facilities and technology. The existing Vice President for Finance and Administration title will change to Vice President for Finance and the Budget office will be consolidated with the Finance area. He indicated current Vice President of Finance and Administration, Ron Smith, would be retiring at the end of this year. A search for the position is underway. (22-23)

Item: Intercollegiate Athletics - FY 2016 Gender Equity Reports
Date: 4/15-16/15
Minute Page Number: 23
Motion: To approve the Gender Equity Report for Boise State University, Idaho State University, University of Idaho, and Lewis-Clark State College as submitted. The motion passed 7-0. Ms. Critchfield was absent from voting.
Discussion: Mr. Lewis indicated the Gender Equity Reports were provided in the agenda materials to the Board. Mr. Christie provided an overview for the Board. He pointed out that Board policy states it is the intent of the Board that increases in program revenues should be maximized before increases to the athletic limits will be considered. (23)

Item: FY 2016 Appropriations
Date: 4/15-16/15
Minute Page Number: 24
Motion: To approve the allocation of the FY 2016 appropriation for Boise State University, Idaho State University, University of Idaho, Lewis-Clark State College, and system-wide needs, as presented on Tab 3b, Page 3. The motion passed 7-0. Ms. Critchfield was absent from voting. (24)

Item: Gender Equity Limits Increase
Date: 4/15-16/15
Minute Page Number: 26
Motion: To approve the request by University of Idaho to increase the state gender equity limit by $120,000 as requested. The motion carried 6-0. Ms. Critchfield and Ms. Ybarra were absent from voting. (26)

Work Session

Item:
 FY17 Line Item Budget Requests
Date: 6/17-18/15
Minute Page Number: 2-3
Motion: To direct the Business Affairs and Human Resources Committee to review the FY 2017 budget line items as listed on the Line Items Summary at Tab A pages 3-4, and bring recommendations back to the Board for its consideration at the regular August 2015 Board meeting. The motion passed unanimously. 
Discussion: Mr. Freeman, Chief Fiscal Officer from the Board Office, reviewed the budget line item request process for the Board pointing out that since April institutions and agencies have developed their budget requests for the next fiscal year. He indicated they are seeking input today from the Board on anything Business Affairs and Human Resources (BAHR) Committee should take into consideration related to the budget line items in developing a recommendation to the Board at its August meeting. Mr. Westerberg remarked on his comfort of the guidelines and process established by the BAHR Committee.
Mr. Lewis indicated the BAHR Committee would like input from the Board on if it would like to use a philosophy in submitting line items; such as whether to submit all the line items of the institutions or to submit institutions’ top three requests.
Related to deferred maintenance, Mr. Hill suggested an integrated approach might make more sense, and asked what the approach to deferred maintenance is at the Board level. Mr. Freeman responded that if there is desire by the Board to address deferred maintenance at the system wide level it could be developed by the June meeting. Mr. Hill remarked that deferred maintenance often gets deferred further unless it is separated and treated as a problem to be solved. He requested the BAHR Committee look at deferred maintenance as a board issue across the institutions. Mr. Westerberg agreed and pointed out it would need to be prioritized along with other system wide line items for the institutions.
Mr. Freeman directed Board members to page 165 of their materials regarding WWAMI and medical education. He provided some background in that the Idaho Medical Association has a Medical Education Subcommittee that meets quarterly to develop recommendations for funding for medical education at various levels. The Board received notice that the University of Utah would have capacity to bring two more seats in for Idaho. Mr. Freeman indicated he did include in the budget request the two additional seats. Dr. Goesling asked about the cost. Mr. Freeman responded the cost is $41,500 each. Mr. Lewis commented that he felt it would be good sense to expand the seats if possible. Dr. Rush also pointed out that expansion of the seats is something the Board has adopted and is consistent with past work. Ms. Atchley commented that the Board would not object to the request being included.
Mr. Freeman requested guidance to the BAHR Committee regarding a cap being set at 10% of the general fund appropriation. He pointed out that in the Board materials it shows what that equates to for each institution, along with the cumulative amount for each institution. There was discussion about prioritizing the institution budget requests. Mr. Lewis asked if they should think in terms of a percentage in regards of the request and suggested a higher amount than requested in the past. Mr. Lewis recommended having the institutions indicate whether deferred maintenance is one of their priority line items. Mr. Westerberg felt the Board should prioritize on a system wide basis individual line item requests. Mr. Lewis echoed those remarks, adding that it may be a challenge in communicating needs to the legislature. Mr. Lewis remarked that it made sense for BAHR to look at the system wide requests, and ask the institutions to prioritize their top three or four, then set a cap (whatever the percentage may be) on that. Ms. Atchley recommended a proportionate expectation (percentage or otherwise) on the institutions as some way to limit the total amount of the request. (2-3)

Item: Program Prioritization Update
Date: 6/17-18/15
Minute Page Number: 3-7
Discussion: Dr. John Wiencek introduced himself as the new Provost and Executive Vice President for the University of Idaho (UI) and provided a high level report to the Board on the institution’s program prioritization process. He summarized by stating that quality and quantity matter – that one drives the other. In sustaining the momentum, they recognize that the synergies between academic and operational processes are necessary. He reported that they reviewed a total of 358 programs in both academic and non-academic areas. Related to degree programs, they moved or restructured six, restructured 12, renamed one, and discontinued 19. He pointed out some challenges such as the new NWCCU process is not always consistent with SBOE program prioritization process. He reviewed opportunities such as identification of resources to invest in important initiatives, and always to improve current operations. Dr. Wiencek pointed out that are coming into a new strategic planning process and view that as a tremendous opportunity to converge the items together to help sustain the long term plan. He remarked on long term institution sustainability which requires more than program prioritization. He indicated UI needs to continue to focus on selective excellence, innovation, prioritization, planning and execution and budget models. Mr. Westerberg remarked that the other institutions reported on their institutionalization of the principles of program prioritization and resource allocation and asked about it for UI. Dr. Wiencek responded that as part of the previous leadership and process it hasn’t been formalized yet. Adding that the feeling is a new leadership team will address and finalize a plan going forward. He added that from his perspective one of the main issues that needs to be dealt with is how to move resources around the campus in a fluid way. Mr. Westerberg requested a progress update from UI as they move through the process. (3-7)

Consent Agenda - Business Affairs & Human Resources - Finance

Item: Idaho Water Center - Partial Termination of Sublease with CH2M Hill and Simultaneous Sublease to St. Luke's Regional Medical Center
Date: 6/17-18/15
Minute Page Number: 8
Motion: By unanimous consent approve the request by the University of Idaho for authority to amend the existing sublease with CH2M HILL and to enter into a new sublease with St. Luke’s Regional Medical Center, both in substantial conformance to the forms submitted to the Board in Attachments 1 and 2; and to authorize the University’s Vice President for Finance to execute these and any other related transactional documents. (8)

Item: WWAMI Admissions Committee Appointment
Date: 6/17-18/15
Minute Page Number: 9
Motion: By unanimous consent approve the request by Idaho WWAMI Medical Education Program/University of Washington School of Medicine to appoint Dr. Lance Hansen to the Idaho WWAMI Admissions Committee effective July 1, 2015. (9)

Item: Alcohol Permit for 2015 Home Football Games - Pregame Events
Date: 6/17-18/15
Minute Page Number: 10
Motion: By unanimous consent to approve the request by the University of Idaho to allow alcohol service during the 2015 football season and 2016 spring practice game in the North Kibbie Field and the Student Activities Field, Under the conditions outlined in Board policy section I.J. subsection 2.c. (10)

Item: Alcohol Permit for 2015 Home Football Game - Suite Club Seating
Date: 6/17-18/15
Minute Page Number: 10
Motion: By unanimous consent to approve the request by the University of Idaho to allow alcohol service during the 2015 football season and during the spring 2016 football scrimmage, in the Litehouse Center/Bud and June Ford Club Room located in the ASUI Kibbie Activity Center under the conditions outlined in Board Policy I.J. subsection 2.c. (10)

Audit

Item: Alumni Association Operating Agreement
Date: 6/17-18/15
Minute Page Number: 12
Motion: By unanimous consent to approve the Operating Agreement between the University of Idaho Alumni Association, Inc. and University of Idaho as presented. (12)

Planning, Policy & Governmental Affairs (PPGA)

Item:
Indian Education Committee Strategic Plan
Date: 6/17-18/15
Minute Page Number: 18
Motion: To approve the 2016-2021 Idaho Indian Education Strategic Plan as submitted in Attachment 1. The motion passed unanimously.
Discussion: Ms. Patty Sanchez, Academic Affairs Program Manager from the Board Office, introduced the item indicating she provides staff support to the Indian Education Committee. She was accompanied by Ms. Chris Mahoney-Minor member of the Coeur d’Alene Tribe, Vice Chair of the Committee, and Director of the Department of Education for the Coeur d’Alene Tribe. She indicated Chairman Bob Sabotta was unable to attend the meeting. Ms. Mahoney-Minor reviewed the strategic plan, reporting on the status of Indian education in Idaho. She indicated the gap between native and non-native students on achievement test is persistent, pointed out native students are less likely to be college ready in Math, Reading, English, Science and History. She reported they hope to address these issues in their strategic plan and shared the plan’s vision and mission statements.
Dr. Yolanda Bisby is the Executive Director of Tribal Relations for the University of Idaho, member of the Indian Education Committee, and Nez Perce Tribal member. She reported the Indian Education Committee has identified two goals: to promote academic excellence for American Indian students, and to increase culturally relevant pedagogy in teacher education programs. Dr. Bisby identified the objectives to each of the goals.
Ms. Sanchez reported the Committee would be working with Board staff to extract data to help formalize benchmarks and performance measures, bringing those back before the Board in October for consideration.
Dr. Goesling recognized the efforts of Ms. Johanna Jones from the Department, and Ms. Sanchez of the Board office and thanked them for their work with the Tribes. (18)

Business Affairs & Human Resources (BAHR)

Item:
Multi-Year Employment Agreement - Head Women's Volleyball Coach
Date: 6/17-18/15
Minute Page Number: 20-21
Motion: To approve the University of Idaho’s multi-year employment contract with Debbie Buchanan, Women’s Volleyball Team Head Coach for a term effective August 1, 2015 and extending through July 31, 2020, in substantial conformance to the form submitted to the Board in Attachment 2. The motion passes unanimously. (20-21)

Item: Athletics - FY2016 Operating Budget Reports
Date: 6/17-18/15
Minute Page Number: 22
Motion: To approve the Athletics Operating Budget Reports for Boise State University, Idaho State University, University of Idaho and Lewis-Clark State College, as presented. The motion passed unanimously. (22)

Item: Wallace Residence Center Project - Planning and Design Phase
Date: 6/17-18/15
Minute Page Number:  23-24
Motion: To accept the Univeristy of Idaho’s updated six-year capital plan to include the proposed renovation and modernization at the Wallace Residence Center. The motion passed unanimously.
Motion: To approve the request by the University of Idaho to implement the planning and design phase of a Capital Project for the renovation and modernization of Wallace Residence Center. Authorization includes the authority to execute all necessary and requisite consulting contracts to fully implement the planning and design phases of the project. Construction Authorization will require a separate authorization actions at later dates to be determined. The motion passed unanimously.
Discussion: Mr. Dan Ewart, the new Vice President of Infrastructure for the University of Idaho, introduced the item and provided some background on the Wallace Residence Center (Wallace) which was originally built in the mid-1960s. He commented that over the last several years, UI has undertaken small-scale improvements on a number of the floors of Wallace, with much of the work performed in-house. He indicated the University looks to contract out much of the remaining work, to more expeditiously complete these improvements for the balance of the complex in one combined capital project. The work to be contracted will also include limited HVAC improvements in the lounges, an floor and wall tile refurbishment in the bathrooms. (23-24)

Item: UI Library Improvement Project - Construction Authorization
Date: 6/17-18/15
Minute Page Number: 24-25
Motion: To approve the request by the University of Idaho to accept the FinancePlan and to implement the bidding and construction phases of a Capital Project for the University of Idaho Library Renovation and Improvements, in the amount of $1,300,000. Authorization includes the authority to execute all necessary and requisite contracts to fully implement the construction phase of the project. The motion passed unanimously.
Discussion: Mr. Dan Ewart indicated the University of Idaho is requesting authorization to proceed with the finance plan and construction phase of a Capital Project to provide for renovations and improvements to the University of Idaho Library. Estimated project cost was originally $1.4 million, but has dropped by $100,000 during the design phase. Mr. Soltman asked if this was just for the first floor. Mr. Ewart responded in the affirmative with a description of configuration during construction. Mr. Lewis asked for clarification to the reference on funding. Mr. Ewart responded the funding is from the university’s reserves. Mr. Westerberg asked about the actual disposable reserves of the university. Mr. Ewart responded the FY 14 numbers submitted reported about $15.4 million, which does fall below the Board’s recommended level of 5% of operating costs.
There was additional discussion about using reserves when they are below the amount recommended by the Board. Mr. Ewart responded both projects are high profile and the university feels they are critical to enrollment activities.  The university feel that this is a good use of reserve funds. He indicated he would be providing an FY 15 report to the Board very soon on unrestricted assets. (24-25)

Item: Independent Study in Idaho (ISI) Fee
Date: 6/17-18/15
Minute Page Number: 25
Motion: To approve the request to set the per-credit fee for ISI’s online, undergraduate-level courses at $160 per credit, and the per-credit fee for graduate-level courses at $200 per credit. The motion passed unanimously.
Discussion: Mr. Freeman introduced the item, also indicating policy V.R. would be amended in the future. Ms. Critchfield asked how UI has been operating since the last increase was in 2004. Dr. Staben responded it has been somewhat of at a break-even level. (25)

Instruction, Research & Student Affairs (IRSA)

Item: Academic Five-Year Plans
Date: 8/12-13/15
Minute Page Number: 2-3
Motion: To approve the Five-Year Plan as submitted. The motion carried unanimously.
Discussion: Ms. Patty Sanchex and Dr. Chris Mathias from the Board office provided a report for the Board on the institutions’ five-year plans. Ms. Sanchez provided a brief history of Policy III.Z., and reviewed the planning schedule used to arrive to the present stage of the plans. She pointed out a work session was held in April with the provosts to review draft plans and discuss any programs that generated discussion amongst the institutions. The five-year plans were provided in detail to the Board within the agenda materials. Ms. Sanchez proceeded with providing an overview for Board members of the five-year plans for each of the institutions.
She pointed out that the University of Idaho (UI), Idaho State University (ISU), Boise State University (BSU), and Lewis-Clark State College (LCSC) all had program prioritization program changes last year which affected the programs shown on their five-year plans. Starting with the UI, there was some discussion about any accreditation issues with moving three years of the UI law school off campus. Dr. Staben responded they are addressing any concerns regarding accreditation, Dr. Goesling asked about a particular program for veterans. Ms. Sanchez responded the program is still in the development stage, and UI added they intend to assist with leadership development training to assist veterans in transitioning to the private sector, and there is presently discussion on how to leverage prior military experience into credit.
Ms. Sanchez reviewed ISU’s five-year plan; there were no questions regarding ISU. Ms. Sanchez reviewed BSU’s five-year plan, and identified a couple of program concerns which required further discussion. Mr. Soltman asked when issues might be resolved. Ms. Sanchez responded they hope to have an update by the April work session. There were no additional questions regarding BSU. Ms. Atchley pointed out the number of program proposals for ISU and BSU in that they seemed wonderfully ambitious and hoped the student population would be able to support it. There was discussion about how institutions decide to introduce new programs; and that they use an internal process similar to that of program prioritization, which also includes regional expansions. Additionally, the number of program eliminations was pointed out, Ms. Atchley suggested to staff that it would give perspective to also see those programs that are discontinued or expected to be discontinued. Ms. Sanchez indicated there is a section in the five-year plan that includes anticipated discontinuations. There was discussion on whether policy III.Z. is providing the guidance it was intended to. The remarks indicated that the process of III.Z. appears to be working and is also promoting collaboration and serving an important process in allowing the institutions to project their changing offerings and future needs. Mr. Westerberg reminded the group that the five-year plans do a good job looking ahead for growth but it can be difficult to anticipate programs that may be discontinued. He commended the institutions on their collaboration through this process.
Ms. Sanchez proceeded to review for the Board the five-year plans of Lewis-Clark State College (LCSC), Eastern Idaho Technical College (EITC), the College of Southern Idaho (CSI), the College of Western Idaho (CWI), and North Idaho College (NIC). There were no question regarding the five-year plans of those institutions.
Ms. Sanchez recapped the three programs that were identified for discussion: CWI’s Radiologic Technology A.A.S., BSU’s Public Health B.S., and their Ecology, Evolution and Behavior Ph.D. Regarding CWI’s “RadTech” program BSU expressed concerns about competitiveness of clinical sites for their existing B.S. in Diagnostic Radiology if CWI were to offer a radiologic technology program in the Treasure Valley, Both institutions agreed that ongoing discussion is necessary as CWI continues to explore the viability of the proposed program. Regarding BSU’s Public Health B.S., ISU indicated they would be interested in conversations about the proposed program as they currently have the statewide program responsibility for Master’s in Public Health; both institutions agreed to work collaboratively. Regarding BSU’s Ph.D. in Ecology, Evolutions, and Behavior, UI has concerns related to duplication. Ms. Sanchez reported that with the Board’s approval of a second reading of policy III.Z., the Plan will be coming to the Board on an annual basis rather than every two years. Stall will begin working with institutions in September to start the process for updating the Plan for presentation to the Board in August 2016. Mr. Westerberg commented on the improved process of reviewing the five-year plans and recognized the work of the Board staff. (2-3)

Business Affairs & Human Resources (BAHR) - Section II - Finance

Item:
FY 2017 Capital Budget Requests
Date: 8/12-13/15
Minute Page Number: 16
Motion: To recommend to the Permanent Building Fund Advisory Council the major capital projects on page 5 for consideration in the FY 2017 budget process. The motion carried unanimously.
Motion: To approve the six-year capital construction plans for Boise State University, Idaho State University, University of Idaho, Lewis-Clark State College, and Eastern Idaho Technical College, as submitted. The motion carried unanimously.
Discussion: Mr. Freeman introduced the item and provided an overview of the capital budget process for the benefit of newer Board members. Mr. Freeman also pointed out for the benefit for the new members the importance of the six-year capital construction plans for the institutions which gives them authority to start raising money for their construction plans. (16)

Item: Aquaculture Research Institute Facility Project - Financing Plan and Construction Phase
Date: 8/12-13/15
Minute Page Number: 17
Motion: To approve the request by the University of Idaho to implement construction phases of a Capital Project for the replacement of the Poultry Hill Aquaculture Research facility, in the amount of $1,800,000. Authorization includes the authority to execute all necessary and requisite consulting contracts to bid, award, and fully implement the construction phase of the project. The facility will be eligible for occupancy costs, so Legislative Services Office and the Division of Financial Management should be notified pursuant to Board policy V.B.10. The motion carried unanimously.
Discussion: Mr. Dan Ewart from the University of Idaho provided that they were seeking authorization to approve the financing plan and implement the construction phase for the replacement of the existing aquaculture research facility located on the main campus at the UI. The capital project budget is estimated at $1.8 million. (17)

Planning, Policy & Governmental Affairs (PPGA)

Item:
Pregame Events - Alcohol Permit
Date: 9/3/15
Minute Page Number: 3-4
Motion: To approve the University of Idaho and Boise State University alcohol service request during football games on a pilot basis, temporarily waiving the invitation requirement in Board policy, and to further provide that students and minors would not be allowed in the alcohol service areas, also with the understanding that a report will be made the Board at its October meeting of the results of this pilot. A roll call vote was taken and the motion carried unanimously 6-0. Ms. Ybarra and Dr. Hill were absent from voting.
Discussion: Ms. Critchfield introduced the item, pointing out in June it was on the Board’s Consent Agenda. Ms. Bent provided some background on the item related to alcohol permits, stating that in June the Board approved alcohol permits for Boise State University (BSU), Idaho State University (ISU) and the University of Idaho (UI), in accordance with Board policy to serve alcohol during football games. At this time, UI seeks approval for revisions to the service of good and beverages at pre-game activities to incorporate alcohol service to qualified ticket holding patrons prior to home football games in substantially the same manner as was approved for this activity for BSU at the June 2015 Board meeting. The University of Idaho’s request is for two (2) locations.
Mr. Westerberg expressed concern over the announcement being made public before the Board had a chance to vote on it. He also expressed concern over portions of the request may not comply with Board policy, along with the point that this request is for two separate locations. Mr. Kent Nelson from the University of Idaho provided an explanation in that there was a desire to expand the functionality of the event to ticket holders which would require a waiver of Board policy, which they are hopeful the Board will consider. He added they are asking for a one-year trial period for ticket holding patron and that the alcohol serving area is separate from anyone under age. There was additional discussion about how they will regulate the area that is being considered for service along with which patrons. Mr. Nelson indicated his interpretation of the motion is that it includes ticket holding patrons which are by invitation only. There was further discussion on how the invitations to these special areas are provide and whether ticket holders are considered as holding an invitation. They also reviewed the ticketing and wrist band issuing process for alcohol.
Mr. Westerberg suggested putting both BSU and UI on notice about complying with Board policy regarding alcohol permits and that the Board would expect a report at the October Board meeting. He also directed Board staff to overlay the three universities’ alcohol practices and identify if the similar policies related to similar practices at the campuses. Continued discussion ensued over the details of alcohol service, particularly related to separating a family group in order for one family member to participate in alcohol service.
Mr. Saterlee from BSU reviewed how BSU facilitates a controlled pre-game function, clarifying they don’t allow students or minors into that even. Board members expressed willingness to proceed on approving the motion with the expectation of a report to the Board in October.
There was discussion of what the report to the Board should include. Suggestions included items such as number of participants who attended, how institutions were conforming to Board policy I.J., what the general conduct of the facility was as well as individuals after they left the event, and the event’s success. Mr. Westerberg requested staff formulate a specific list for the institutions to respond to. Ms. Atchley requested data from the institutions for other on similar events be included such as number of complaints, parental concerns, and if there is a decrease in the amount of tailgating. Ms. Atchley also requested the report include historical data so the Board could determine if there had been a change in behavior. Dr. Goesling asked the Board to consider a one game exemption in consideration of the University of Idaho game. (3-4)

Worksession

Planning, Policy & Governmental Affairs (PPGA)

Item:
Performance Measure Reports
Date: 10/21-22/15
Minute Page Number: 2-5
Discussion: Board Critchfield introduced staff from the Board office, Mr. Carson Howell Director of Research and Ms. Cathleen McHugh, Principal Research Analyst, to present the Performance Measures report which provide a picture of the overall progress the system is making towards the Boards strategic plan goals.
Mr. Howell reviewed a number of performance measure in the Boards strategic plan as well as the system wide performance measure the Board requires the institutions to report on. The standard achievement test (SAT) scores, and since 2013 average scores on critical reading and math have increased, writing has decreased. Mr. Howell described how The College Board, who administers the SAT, uses a composite score to signify college readiness. Ms. McHugh reported on the share of students who meet the benchmarks, pointing out there has been a decline only in writing; math and reading have increased. The data shows that Idaho is close in scores to other states who also test all students. Mr. Howell reported the national average scores since 2013 have dropped, but pointed out that Idaho’s average scores have increased since that time.
Mr. Howell also reported on how Idaho students performed on the American College Testing (ACT) test and reported on its scores, pointing out the students who take the ACT are generally those who intend to go on to college Average ACT scores from 2012 and on have increased, but fewer students took the test. He pointed out the gap between the national scores and Idaho scores continues to grow – which is positive. For the share that meet the benchmark for college and career readiness, Ms. McHugh reported there has been an increase in all the subject areas for 2014-2015, adding that Idaho far surpasses the national benchmark averages.
Mr. Howell reported that there are more student taking dual credit than before, indicating there is a difference in student behavior regionally. He provided a chart for illustrative purposes showing by institution the number of dual credits students were taking and where the student were coming from in the state.
Related to go-on rates, the data shows about 50% of graduating student go-on within one year. Over time, that number decreases. Mr. Howell pointed out that since data can be reviewed at the district level and can also be compared to the statewide average, it should help inform the districts who need help, where the go-on rates could be improved, to identify best practices, and identify behaviors and pattern among students, etc. The data will help inform the superintendents, and help open a dialogue between them. He pointed out the data could also be sorted by county. A link will be made available on the Board’s website so that anyone may use it to look at a variety of detail. Mr. Howell pointed out the enrollment data by institution shows both part time and full time students, and the trends and averages of both of those groups by institution. Related to the American Indian student population, Mr. Howell reported the benchmark for go-on rates is 60% in the strategic plan approved by the Board relative to this group of students. Presently that rate is reporting at about 40%.
Ms. McHugh reported on the number of students majoring in science, technology, engineering, and math (STEM) fields, pointing out two distinct trends. One unexplainable trend is a large and persistent gap between male and female students majoring in stem fields. The other trend is a dip in STEM majors from 2013-2014, which may be due to possible inaccurate data uploaded to the state wide longitudinal data system (SLDS) for that range. That trend is being investigated.
Mr. Howell reported one of the measures in the Idaho Board’s Indian Education strategic plan is the number of students who identify as American Indian students enrolling at postsecondary institutions. The benchmark is 400 students which was surpassed in 2013. He clarified that the Board’s Indian Education committee felt that was an appropriate benchmark.
Mr. Howell reported on data for student in need of remediation in math or English and how the data could identify trends and so forth. Dr. Clark suggested all institutions should be using a common definition for remediation. Dr. Mathias, Chief Academic Affairs Officer from the Board office, responded we do not have a common comprehensive definition of remediation, but a minimum definition of remediation based on Board Policy III.Q (C)(4). Institutions are working together on a more comprehensive definition which includes a multiple measures approach. Dr. Clark expressed concern about needing a standard measure when comparing. Mr. Howell pointed out this particular data is not comparing institutions, but looking at trends. The data presented is those students who the institutions they enrolled at identified as needing remediation. He did conclude that for comparison’s sake a standard definition would be necessary. Dr. Clark requested seeing a graph by institution over a period of time. There was continued discussion on the topic of remediation and the need for a meaningful standard definition. Ms. McHugh responded that they could create a consistent measure based on the SAT and ACT scores using the Board’s definition of remediation then apply that to students using the SLDS which would address Dr. Clark’s concerns to develop a consistent measure. They continued to discuss remediation and how practically useful that information could be for districts and schools in addressing remediation, and at a larger end – toward the 60% goal. They discussed the depth the data could be filtered, such as what high school the remedial student is coming from. Ms. McHugh reported on math remediation which shows about 20% of Idaho students who go-on are in need of remediation.
Reporting on retention, Mr. Howell reported the average retention rate in 2012 was near 59%. As an example, he showed they can drill that information down to just the 4-year institutions, which showed about 79% retention in 2012. Mr. Howell pointed out their hope is that a dialogue will be opened to address strategies to improve go-on rates.
Mr. Howell reported on efficiency measures for each institution and cost per undergraduate credit hour, as related to academic credits. He reported on peer comparisons using IPEDs data for each institution, and showing how Idaho institutions compare to peers across the country. Mr. Howell went on to report on completion data and trends from 2012 through 2014 for the institutions. He reviewed degrees awarded by institutions. He reviewed degrees awarded by institution, showing that bachelor’s degrees make up a large portion of degrees awarded by institution, followed by associate’s degrees, then graduate degrees. Trends over time from 2012 show an increase in the degrees awarded despite flat or declining enrollment. Information provided also showed peer comparisons per institution.
Ms. McHugh reported on Idaho STEM education graduates which shows a decline in STEM degrees awarded from 2014 to 2015. Ms. McHugh pointed out that the STEM degree data includes an additional year whereas the degrees awarded data did not, and it remains to be seen if the overall degrees awarded follows the same trend as the STEM data. The ratio of STEM degrees compared to non-stem degrees shows the goal was met of having one STEM degree for every four non-STEM degrees awarded.
The reporting on the 60% goal, Mr. Howell reported on where we are presently. He pointed out 2014 data was not available at this time but would be shared as soon as it is available. From 2012 to 2013, we dropped about 1% from 42% to 41%, which is within the margin of error and not a significant amount. He pointed out we have closed the gap a bit in relation to the national average, and continue to move in the right direction. The two biggest gaps are with the bachelor’s and associates degrees. Mr. Howell reported briefly on direct admissions and that acceptance letters should be sent by the end of the month. He will report in the future on how the initiative effects the 60% goal. He pointed out there are about 20,570 unduplicated seniors who will be receiving a letter; of those approximately 4,800 seniors need additional data pointed identified in  order to receive a letter, which they are working on gathering that information. At present count, 7,894 students will be receiving the group of eight letter, and 7,736 will be receiving the group of six letter.
Ms. Critchfield reported that in December the Board will review the Boards K-20 Education strategic plan. She recommended Board members review the information and make recommendations for amendment prior to that time. She also recommended the institutions to make recommendations prior to the April meeting.
Discussion concluded to make recommendations for the performance measure reports prior to the deadline for the December agenda. Board members were provided a copy of the Performance Measure Report in their agenda materials. The reports include the six (6) system-wide measures selected out of the strategic plans by the institutions. (2-5)

Business Affairs & Human Resources - Section II - Finance

Item:
Ednetics, Inc. Telephone Systems Upgrade
Date: 10/21-22/15
Minute Page Number: 7-8
Motion: By unanimous consent to approve the request by the University of Idaho to enter into an agreement with Ednetics, Inc. in substantial conformance to the form submitted to the Board in Attachment 1, and to authorize the President of the University, or the President’s designee, to execute the contact and any necessary supporting documents. (7-8)

Instruction, Research & Student Affairs (IRSA)

Item:
Idaho EPSCoR Committee Appointments
Date: 10/21-22/15
Minute Page Number: 8
Motion: By unanimous consent to reappoint Representative Maxine Bell, Doyle Jacklin and Dennis Stevens to the Idaho Experimental Program to Stimulate Competitive Research Idaho Committee effective immediately and expiring on June 30th, 2020.
Motion: By unanimous consent to appoint Senator Roy Lacey to the Idaho Experimental Program to Stimulate Competitive Research Idaho Committee as a representative of the Idaho Senate effective Immediately and expiring on June 30th, 2020.
Motion: By unanimous consent to appoint Gynii Gilliam to the Idaho Experimental Program to Stimulate Competitive Research Idaho Committee as a representative of the private sector effective immediately and expiring on June 30th, 2019. (8)

Planning, Policy & Governmental Affairs

Item:
Expanded Alcohol Service Report
Date: 10/21-22/15
Minute Page Number: 10-12
Motion: To rescind the approval of expanded alcohol service for the University of Idaho and Boise State University and the waiver of the invitation requirement in Board policy I.J.2., and to conduct a review of the policy to return information to the Board for consideration. The motion failed 5-3. Ms. Atchley, Dr. Goesling, Ms. Ybarra, Mr. Soltman, and Dr. Hill voted nay on the motion.
Motion: To extend the approval of expanded alcohol service for the University of Idaho and Boise State University during home football games for the 2015-2016 football season, waiving the invitation requirement in Board policy I.J.2. for the same time period. The motion carried 6-2. Mr. Westerberg and Ms. Critchfield voted nay on the motion.
Discussion: Ms. Critchfield provided some background indicating at the June 2015 Board meeting, the Board approved pregame alcohol service for the University of Idaho (UI), Idaho State University (ISU) and Boise State University (BSU). There was a misunderstanding regarding the conditions under which BSU’s service was approved. On September 3, 2015 the Board held a special meeting to consider the request by UI for expanded service during its home football games and to provide clarification of the approval previously granted to BSU at the special meeting the Board waived a portion of policy I.J. to allow for the expanded alcohol service on a pilot basis. The Board requested that UI and BSU reported back to it at the October Board meeting on a variety of areas, where the Board could then consider if the approval would be expanded to the entire football season, or rescinded.
Representatives from each of the institutions reported to the Board. Dr. Kustra reminded the Board of how seriously they take alcohol consumption on campus. He indicated there has not been any instances of problems related to alcohol service on campus. The only complaint they received was from the parent’s weekend because parents couldn’t bring students into the alcohol service area which illustrates how closely it is controlled. Mr. Kent Nelson responded for the University of Idaho, reporting on a positive, mellow environment, which resulted in no misconduct or complaints. He reported they have not had an issue with the events they have conducted, and the control of alcohol service is heavily monitored.
Mr. Westerberg commended the institutions on their reports and control of alcohol service at the gaming events. Mr. Westerberg suggested not having an alcohol waiver, commenting on the uncertainty of what benefit serving alcohol really has. Dr. Goesling commented that he personally attended three Vandal Zone functions and witnessed no problems with the service at the UI events. He expressed that the responsibility should be given to presidents as to whether they believe the service of alcohol serves a purpose on their campuses. Mr. Westerberg clarified that he is unsupportive of providing alcohol service at the universities because it is not integral to their mission and it subjects the institutions up to additional risk. Ms. Critchfield recommended a more thorough review of the policy to develop one that would be used and enforced, pointing out the frequency of this policy being waived in one way or another. She asked what the consequences would be if the policy were not waived today. Dr. Kustra indicated they would follow the will of the Board. Mr. Satterlee followed by saying the university would not put the burden on the Board. Mr. Nelson from UI echoed those remarks.
After further discussion, the Board agreed the policy needs a more thorough review; Dr. Hill requested a full review of the policy before next year. Dr. Goesling echoed that sentiment, recommending a thorough review at PPGA and to consider that alcohol service does serve a purpose for some institutions. Ms. Atchley reminded the Board of the crux of the matter being the invitation only requirement portion of the policy. She remarked the policy is effective as it exists, was well written, and that it was thoughtfully constructed. Further, that the institutions should be able to determine how to work within the existing policy. She recommended continuing service this year, but having the institutions develop a way to work within the ramifications of the existing policy. Mr. Westerberg also commented on how much work went into the existing policy. (10-12)

Item: Open Forum
Date: 10/21-22/15
Minute Page Number: 13-14
Discussion: John H. Bradbury, UI Alum and former adjunct professor of international business and banking, member of the Idaho Bar, and former District Judge for Grangeville, addressed the Board regarding Board policy under which faculty, staff and students are allowed to use a lawyer when there is a dispute that arises within the university community. He indicated he was told that it is UI policy that a student, staff or faculty member can have a lawyer only when the university permits it. Under any other circumstances, lawyers are not permitted to accompany or advise those persons during a dispute within the university. He reported that when he asked for this information to be confirmed by UI general counsel, they refused to answer the question. He provided an example that illustrated his concern and felt this type of policy was arbitrary treatment in favor of the university. He urged the university to examine the policy for fairness of process. He requested the Board determine what the policy is and if there is not one, to establish one. (13-14)

Worksession - Planning, Policy & Governmental Affairs (PPGA)

Item: Board of Education Strategic Plan
Date: 12/9-10/15
Minute Page Number: 2-4
Motion: To approve the 2016-2020 (FY17-FY21) Idaho State Board of Education Strategic Plan as submitted in Attachment 1 as amended. The motion carried unanimously.
Discussion: Ms. Tracie Bent, Chief Planning and Policy Officer from the Board office, provided historical information on the development and background of the strategic plan and its changes. The amendments proposed during this review cycle focus on updates to the performance measures and benchmarks that were reached during the previous year. Mr. Carson Howell, Director of Research from the Board office, participated in the discussion regarding performance measures.
Ms. Bent discussed the performance measures under Goal 1, Objective A, reporting that one of the measures was revised regarding the portion of graduates with debt because the data being used was in alignment with that measure. It was decided to clarify the benchmark to 85% of student debt of institution peers to make the benchmark clearer. There was further discussion about reporting on what our student debt is and how it compares to peer institutions to provide a more complete picture on what the trends are showing. Board member Hill remarked on some of the benchmarks under Objective A and recommended considering other benchmarks to measure the Objective of Access more clearly and accurately. Student debt was a concern for this section and it was questioned whether to move it under Goal 3, Effective and Efficient Educational System, or Leave it under Goal 1: Access – because if could fall under either. It was decided to leave it under Goal 1, and to look at the measure again in October. Ms. Critchfield asked the Board members for questions about substantial changes to the plan, and because of the institutions need to align their plans with the Board’s plan, the substantial changes would be discussed today and smaller edification would be handled by the Board office for efficiency’s sake.
There was continued discussion about student debt and a great deal of concern expressed about the Board trying to effect student debt because it is a very individual situation, and goes far beyond what the job of the Board is.
The group discussed dual credit students and Mr. Howell indicated as students move through the pipeline staff would be looking at a graduation measure for dual credit students specifically.
Regarding Objective B, Adult Learner Re-integration, Dr. Goesling recommended adding access and support for veterans returning to school. Ms. Bent pointed out two options; one to identify veterans as their own group, or to put something specific in the plan. By putting something specific in the plan, it would highlight that group more, in addition to helping the agencies and institutions see what to focus on for veterans. Ms. Atchley asked if “veterans” could be added directly to the definition in Objective B. Mr. Howell responded veterans could be included which would start a baseline for them; right now they fall under the number of non-traditional graduates.
Regarding Objective C, Higher Level of Educational Attainment, Ms. Bent pointed out they are working to correct an issue on the percentage of graduates at each level relative to Board target numbers. Mr. Howell indicated they were working to tie this measure back to the 60% goal. He said they recommended changing to targets for associates and bachelor’s degrees, and also the advanced degrees, and explained the logic behind it which is to increase the amount of awards.
Regarding Objective D, Quality Education, Mr. Howell pointed out SAT benchmarks would be amended when the new numbers are available, likely in October. Mr. Freeman recommended clarifying that it is the statewide average college composite placement score.
Regarding Objective E, Education to Workforce Alignment, Dr. Goesling questioned whether to have benchmarks for other health education programs such as Idaho State University’s (ISU) Physician’s Assistant Program, and Pharmacy program. Ms. Bent clarified there are specific goals in the plan related to the University of Utah School of Medicine (UUSOM) program and WWAMI which are due to requirements by the Governor’s office and the Division of Financial Management (DFM). For the ISU programs, they have their own strategic plan where those measurements would fall under. Mr. Freeman clarified that by specifically identifying those programs such as UUSOM and WWAMI in our strategic plan, it allows those programs to not have to submit their own strategic plans by law.  Mr. Westerberg cautioned on making the strategic plan too detailed.
Goal 2 had no changes other than small technical edits to better define what is being measured. Moving on to Goal 3, Objective C, Alignment and Coordination, a new benchmark was proposed which is percent of postsecondary students participating in a remedial program who completed the program or course. This looks at what the completion rate is for those programs once a student is enrolled in a remediation program. Under Objective D, Productivity and Efficiency, the benchmarks were adjusted under the four-year institutions, and the two-year institutions’ benchmark is to be determined.
Ms. Bent thanked the Board for taking the time to review the strategic plan. The group discussed alternate routes to education for adult learner such as returning military or other professionals. Dr. Clark suggested it would be beneficial to identify barriers to recruiting professionals into education. Which also includes where the shortages are.
Mr. Howell proceeded to discuss two additional points on Objective D, recommending changing the number of degrees produced benchmark to 15,000, and proposed adding one additional measure looking at first time full time freshman graduating 50% of students within 50% of time. The Board was supportive of the recommendation to add the measure. It will be a placeholder until October when it can be revisited after receiving additional feedback from the institutions. (2-4)

Audit

Item:
FY 2015 Financial Statements
Date: 12/9-10/15
Minute Page Number: 16-17
Motion: To accept from the Audit Committee the Fiscal Year 2015 financial audit reports for Boise State University, Idaho State University, University of Idaho, Lewis-Clark State College, and Eastern Idaho Technical College, as submitted by Moss Adams LLP. The motion carried unanimously.
Discussion: Mr. Herbst reported on November 10, 2015, Moss Adams reviewed their audit findings with members of the Audit Committee and Board staff. He reported that all five of the institutions were given a clean report card and are to be commended. He also indicated the received positive feedback from Moss Adams on the cooperation from the institutions on this process Ms. Atchley also commended the institutions for their work. Mr. Soltman noted the clean report was partially due to the quarterly reporting process. (16-17)

Item: FY 2015 Net Position Balances
Date: 12/9-10/15
Minute Page Number: 17-18
Discussion: Mr. Herbst indicated the net position balances as of June 30, 2015 are shown in the attachments to the agenda materials; there is a break-out for each institution. Staff provided a brief analysis of the institutions respective unrestricted net position. Mr. Herbst pointed out that Board policy requires all institutions to aim for 5%, and presently they have all reached and sustained that level. Dr. Goesling asked what is included in the “other” category. Mr. Herbst responded it varies by institution and is at the discretion of the institutions. Dr. Goesling asked for a footnote to address a breakout of anything over 5% in the “other” category. Mr. Herbst responded he would provide that request to the FVPs and the BAHR committee. (17-18)

Item: FY 2015 Financial Ratios
Date: 12/9-10/15
Minute Page Number: 18
Discussion: Mr. Herbst indicated the financial rations for each institution are shown in the attachments to the agenda materials. He provided a recap pointing out that the ratios and analyses are provided to the Board as an indicator of the financial health and relative efficiency of each institution. Mr. Herbst provided a brief analysis of institution financial ratios starting with a definition of the four ratios comprising the Composite Financial Index. He pointed out that a score of three indicates a threshold of financial health.
Mr. Westerberg remarked on how helpful the ratios are for the Board. He asked BSU about their net operating revenue performance in 2014-15. Ms. Stacy Pearson from BSU responded it is an indication of how they built up their reserves. She added the investments were good investments, but it will take them a couple of years to get up to the benchmark. (18)

Business Affairs & Human Resources - Section II - Finance

Item: Capital Project - Renovation and Modernization of the Wallace Residence Center, Construction Phase
Date: 12/9-10/15
Minute Page Number: 19-20
Motion: To approve the request by the University of Idaho to implement the construction phase for the renovation and modernization of the Wallace Residence Center at a cost not to exceed $5.0M. Project approval includes the authority to execute all necessary and requisite consulting contracts to fully implement the construction phase of the project. The motion carried unanimously.
Discussion: Mr. Ewart from the University of Idaho (UI) indicated they are requesting authorization to proceed with the finance plan and construction phase of a capital project to implement the construction phase for renovation and modernization of twelve floors in various wings of the Wallace Residence Center. It is the intent of the university to pursue this project effort via the design-build delivery methodology. Mr. Ewart provided a brief overview of the project and reported on the urgency to move forward with it, stating the need for the beds at the residency center. (19-20)

Item: Self-Support Fee Request for Education Ph.D. Specialization of Higher Education Leadership
Date: 12/9-10/15
Minute Page Number: 20
Motion: To approve the request by the University of Idaho to establish its Higher Education Leadership Ph.D. specialization as a self-support academic program with a self-support fee set at $36,000 for the four-year program. The motion was carried unanimously.
Discussion: Mr. Westerberg indicated the University of Idaho is requesting approval of a self-support fee for the Education Ph.D. Specialization of Higher Education Leadership. Ms. Atchley asked for clarification on the fee and whether the university would have the opportunity to modify it over time. Mr. Herbst responded the fee will be set at $36,000 per student and will remain until the Board approves a change; there is a three year rolling evaluation of the program and fees. Mr. Freeman pointed out that Board policy V.R. was amended several years ago to specifically address self-support fees. Dr. Goesling asked if there were enough students to support this program. Dr. Mantle-Bromley responded that there is a significant demand for the program. (20)






Business Affairs & Human Resources

Item:
Property Acquisition
Date: 2/3/2012
Minute Page Number: 6
Motion: To approve the request by the University of Idaho to make expenditures not to exceed $130,000 for due diligence and other initial pre-acquisition expenses in conjunction with acquisition of the McCall campus site as part of an exchange of property with the Land Board. The University will return to the Board to request approval of the final acquisition transaction upon identification of an exchange parcel or parcels and successful completion of the due diligence for the exchange. A roll call vote was taken and the motion passed unanimously.
Motion: To approve the request by the University of Idaho for authority to use future bond proceeds to reimburse itself for costs and expenses of the exchange including those incurred under the Term Sheet with the Idaho Department of Lands. A roll call vote was taken and the motion passed unanimously.
Discussion: None (6)

Work session: Instruction, Research & Student Affairs (IRSA)

Item: College and Institutions Mission Statements
Date: 2/15-16/2012
Minute Page Number: 2-10
Discussion: Mr. Edmunds asked the representatives from each institution to come forward with comments and feedback about Mission Statements. Mr. Edmunds asked if anyone had any questions about the University of Idaho Mission Statement. Mr. Terrell commented on the first line of the university’s statement about the university being “the state’s flagship” and discouraged the use of the word in the Mission Statement. Mr. Terrell summarized comments from Robert Berdahl on the use of the word, suggesting that it comes across as arrogant and boastful. Mr. Terrell felt each institution is in a sense a flagship for its own community. He felt the University of Idaho’s use of it in their Mission Statement projected an inequality among the institutions.
President Nellis responded for the University of Idaho and expressed the word flagship is a historic reference, in that they were the first research institution and continue to be the lead in the amount of research dollars earned, and they are the land grant university. He commented that the word refers to the leadership the institution provides in those areas. He commented that national data and reports recognize the University of Idaho as the states land grant institution and felt it is an important reference for their institution. President Nellis pointed out the significant historical reference in Mr. Berdahl’s statement, commenting that in looking at national data related to research, there are special categories for looking at “flagship” universities where no more than one university in each state is listed, and the University of Idaho is nationally recognized as the flagship institution in Idaho.
Mr. Terrell still felt it is not appropriate for use in the Mission Statement and that it presents a feeling of prejudice and belittling of the other institutions. Mr. Terrell’s feeling is that all institutions are equal. Mr. Terrell asked if the University of Idaho would like the word to stay in their Mission Statement. Mr. Nellis stated they would like to continue to use the word in their Mission Statement as tradition and intended in no way for it to be disrespectful of any other institution in Idaho. He commented each institution has a unique role in the state and the University of Idaho’s Mission Statement is reflective of a historical clarification as the land grant and Research University. Mr. Terrell expressed further comments in opposition to President Nellis’ response. Mr. Westerberg asked if the removal of the word flagship would take away from the meaning of their Mission Statement. President Nellis replied the word reflects their position as being a lead land grant and research facility.
President Vailas from Idaho State University commented that Mission Statements send a message to the public and they should follow data and facts rather than historical comment. He further commented in support of Mr. Terrell’s concerns about the use of the word flagship in the Mission Statement. Mr. Edmunds commented that during the review process IRSA did not offer recommendations on Mission Statements or Core Themes. He said the word flagship is an important word for the University of Idaho and it does have historical context, but unfortunately the perception is not favorable. President Nellis followed-up that they could provide quantitative Carnegie data to back up the use of the word flagship in their Mission Statement. Mr. Soltman commented the use of the word flagship is a good marketing tool, but not necessarily useful in the Mission Statement. Mr. Luna agreed with the comment. Mr. Lewis responded in support of taking the word out of the Mission Statement and also complemented the University of Idaho for an overall well written and well done Mission Statement. There were no further comments on the University of Idaho’s Mission Statement. (2-4)
For the University of Idaho, Board member Terrell asked for the words “flagship and” to be deleted from the statement. There were no other suggestions. (6)

Core Themes

Provost Baker from the University of Idaho commented that they dovetailed their strategic plan with the accreditation requirements of the NWCCU, and their Core Themes reflect the four goals of their strategic plan. Provost Baker identified the university’s Core Themes and summarized how those themes were arrived at. Their Core Themes included an engaged learning community; scholarly and creative activity with national and international impact; an engaged university; and purposeful, ethical, vibrant, and open community.
Mr. Soltman suggested the University of Idaho’s core theme number two state “a” public research institution instead of “the” public research institution. There were no further suggestions. (6-7)
Provost Baker from the University of Idaho provided an overview of their Primary Areas of Emphasis, which included current and proposed areas. Under current areas, he identified agriculture, forestry (natural resources), mines (metallurgy), engineering, architecture, law, foreign languages and education. Of the proposed areas, he identified agriculture (including veterinary medicine), natural resources, engineering, biological sciences (including medical education), architecture, law, education and business.
Mr. Terrell asked about the first four under “proposed” and how they tie to medical education. He asked if this implied they are establishing a medical education program which is not established at this time. Mr. Terrell asked for further clarification on including medical education in the land grant mission. Provost Baker responded the biomedical research is the largest single biomedical program in the state and these areas are core to WWAMI and core to biological sciences, further commenting it is an integral part of the core of a research university. Mr. Edmunds suggested resolving the medical education issues at a later time. He said he was comfortable with most of the areas, but suggested law, education, bio sciences and related areas may need work. He asked for input from the Board on what things they would like emphasis on. Mr. Lewis asked them to narrow their lists to four or five areas, removing law from the proposed areas and then removing one more. Mr. Lewis further indicated that not all areas an institution delivers programs in should be included in this list. (8)

Business Affairs & Human Resources: Section II - Finance

Item: Amendment to Board Policy - Sections V.B., D., & V. - Second Reading
Date: 2/15-16/2012
Minute Page Number: 23
Motion: To approve the second reading of proposed amendments to Board Policy Section V.N., as presented in attachment 1. The motion passed unanimously. Board member Luna was absent from voting.
Discussion: Board member Terrell introduced this item as a second reading of Board policy V.N. He commented that staff concurs with all suggested changes from the University of Idaho except applying the 20% indirect rate between the Board office (or agencies governed by the Board) and an institution. Staff also revised reporting dates in paragraph 2 and 3.b.(2) from June to August. Staff recommends approval of the policy revisions as submitted.
Dr. Goesling asked the University of Idaho for their response. Ron Smith from the University commented they are supportive of the language. Mr. Freeman pointed out a correction in the second reading which should read “Paragraph 3.a.1.i” instead of 3.a.1. (23)

Instruction, Research & Student Affairs

Item:
 College and Institutions Mission Statements
Date: 2/15-16/2012
Minute Page Number: 27
Motion: To approve the University of Idaho’s Mission Statement and Core Themes as amended. The motion passed unanimously. Board members Luna and Atchley were absent from voting.
Discussion: President Nellis requested to go on record as strongly opposing removal of the word “flagship” from their Mission Statement. He stated the recognition of the University of Idaho as a flagship university has a 123 year history and the institution is a part of the fabric of Idaho as a land grant institution. He further commented the term reflects the institution’s leading public research university status based on national criteria through the National Science Foundation. Additionally, President Nellis felt it would reflect negatively on the continued success of the university. President Nellis opposes the change to the University of Idaho’s Mission Statement.
Board Member Edmunds responded that the Board has received significant input from faculty and students, and are not trying to take away from the university. He commented the Board recognizes and values what the University of Idaho does for the state. Mr. Edmunds said he felt it was a matter of interpretation on the use of the word “flagship.”
Mr. Lewis pointed out after the motion that “flagship” is actually a new word used in the Mission Statement. In looking at the Mission Statement over the last five-six years, the word has not been in the Mission Statement. Mr. Lewis further expressed that he hoped people would not interpret this as the Board taking something away from the institution and he felt the change is consistent with what the Mission Statement has been. (27-28)

Item: Idaho WWAMI Admissions Committee
Date: 2/15-16/2012
Minute Page Number: 28
Motion: To approve the appointment of Dr. Rodde Cox and Dr. Kelly Anderson as Idaho members of the WWAMI Admissions Committee for a term of three years commencing July 1, 2012. The motion passed unanimously. Board members Luna and Atchley were absent from voting. 
Discussion: Mr. Edmunds introduced the item and also introduced Dr. Mary Barinaga, the Assistant Regional Dean for the Idaho WWAMI program, who offered comments on the recommendations for the Idaho WWAMI Admissions Committee.
The Idaho WWAMI Admissions Committee consists of four physicians from Idaho who interview Idaho students interested in attending the University of Washington School of medicine. The members of the Idaho WWAMI Admissions Committee serve three-year terms which are renewable once for an additional three years. The Committee has forwarded their recommendation to appoint Dr. Rodde Cox of Boise and Dr. Kelly Anderson of Idaho Falls to the University of Washington School of Medicine Committee on Admissions. A total of 80 Idaho students receive medical education through the WWAMI program each year. Staff recommends approval. (28-29)

Item: Approval of Notice of Intent - Bifurcation of existing Master of Science and Master of Education in Counseling and Human Services
Date: 2/15-16/2012
Minute Page Number: 29
Motion: To approve the request by the University of Idaho to restructure the existing master degree program into two majors of study, 1) Rehabilitation Counseling and Human Services; and 2) School Counseling. The motion passed unanimously. Board members Luna and Atchley were absent from voting.
Discussion: Mr. Edmunds introduced the item. Mr. Lewis felt it was important to point out how the program would be split, commenting the school counseling portion would continue to be provided in Coeur d’Alene and Moscow, and the rehabilitation counseling would be provided in Coeur d’Alene and Boise. Mr. Lewis pointed out a number of other questions that he felt were important to consider, but which he felt were satisfied in the Board materials. Mr. Lewis indicated he felt the request implicates Board policy III.Z., and wanted Board members to be aware of that. Mr. Lewis did not receive any feedback to his comments but wanted to point out to Board members that certain issues were at play with this item. President Westerberg asked for comments from other Board members and if they had any concerns. There was no further discussion on this item. (29)

Item: Rolling Calendar
Date: 4/18-19/2012
Motion: To set April 17-18, 2013 as the date and the University of Idaho as the location for the April 2013 regularly scheduled Board meeting. The motion carried unanimously. (2)
Minute Page Number: 2

Item: Open Forum
Date: 4/18-19/12
Minute Page Number: 2-4
Open Forum: Representative Tom Trail was the first to speak during open forum. Representative Trail thanked the Board for their work and indicated he would like to address two issues. The first was regarding the use of the word flagship. Representative Trail felt it would have been more effective for the Board to have further discussion about removing the word flagship from the University of Idaho’s mission statement. He felt the Board should acknowledge and celebrate the University of Idaho for its history, accomplishment, academic and research strengths. He commented that nationally and internationally the University of Idaho is recognized as the state’s flagship institution, and the Board’s decision now leaves Idaho’s flagship designation empty. Representative Trail recommended the Board recognize, and the institutional leaders use, the respective strengths of Idaho’s institutions to advertise and market their strengths for recruitment. (2)
Arthur Taylor from the Nez Perce Tribe addressed the Board next. Mr. Taylor is also the Native American Tribal Liaison at the University of Idaho. He spoke about how the learning experience at the University of Idaho is transformational for Idaho Native American students. Mr. Taylor helped create a Native American Service Learning course in the College of Natural Resources at the University. As a result, they also created a native Hawaiian Ecology and Culture course where five students went to Hawaii during spring break and performed various services for native Hawaiian individuals and families. Mr. Taylor introduced Brandon Guzman, a Nez Perce student getting ready to graduate from the university, who shared a presentation on his learning experience and the service opportunities the trip provided. Mr. Guzman indicated during the tour, students were able to study native plants and species important to the community. Most notably, the service learning course allowed the university’s Native American students to see another native culture outside their own. Students were able to hear different philosophies about life and the environment, and were able to share their experience with others. Mr. Guzman shared how the students could relate with the native Hawaiians in the preservation of their native culture by the passing of native practices down to tribal children and others. He and the other students felt it was a very meaningful experience that had a great impact on their lives and thanked the Board for their support. (3)
Kate Cobb, a master’s student in creative writing at the University of Idaho, addressed the Board next. She is the Graduate and Professional Student Association (GPSA) President and addressed the Board as a representative of many graduate and professional students at the u and how they feel about the elimination of flagship from the university’s mission statement. She commented on the pride the students, faculty and staff about being Idaho’s flagship university. She expressed that the Board underestimated the power and value of the word flagship and that its elimination has had a negative effect for the university as having part of its identity removed. Ms. Cobb commented on the element of research at the university and remarked it is foundational to a flagship university. She believes the university’s status and future research funding will be compromised by removal of the word flagship from its mission statement. Ms. Cobb thanked the Board for their time and consideration.
Samantha Perez, Student Body President of the University of Idaho, addressed the Board next. Ms. Perez spoke on the removal of the word flagship from the university’s mission statement as removing part of the university’s long standing identity. She said the Board’s decision on removal of the word disappointed members of the Vandal family across the nation. She commented that the designation of the University of Idaho as the state’s flagship isn’t an opinion or a matter of choosing one word over another, but it is a fact. Ms. Perez felt the Board was reacting to politics rather than fact when they acted on the decision to remove the word. She summarized the University of Idaho is ranked nationally as a flagship research institution which also serves as a great marketing opportunity and something to be very proud of. Students have gathered a petition containing more than 6,300 signatures in support of the Board overturning its decision. Ms. Perez thanked the Board for its time and consideration.
Kenton Bird, Vice Chair of the Faculty Senate of the University of Idaho addressed the Board regarding the university’s mission statement. The Faculty Senate represents faculty, staff and students from across the state and is partners in the shared governance of the university. The Faculty Senate adopted a resolution in February expressing their profound disappointment in the removal of the word flagship from the university’s mission statement. He stated that having the flagship status is important to their ability to attract top teachers and scholars to the faculty, and that peers in other states recognize the University of Idaho as the state’s flagship university. He said the university’s long history, statewide mission and comprehensive programs justify the flagship designation and the Faculty Senate respectfully requests the Board reconsider its decision. Mr. Bird thanked the Board for their time and consideration of all of the comments during open forum related to the word flagship. (3-4)

Business Affairs & Human Resources (BAHR) - Section II - Finance

Item:
 Overview - student Tuition & Fee Rates (Academic Year 2012-2013)
Date: 4/18-19/12
Minute Page Number: 6-11
Motion: To approve the annual full-time resident student fee rates for FY 2013 for University of Idaho at an overall increase of 6.1% ($356), to include tuition, facility, technology, and activity fees for a total dollar amount of $6,212; and to approve the annual full-time student fee rate for nonresident tuition of 2.1% ($268) for a total dollar amount of $12,788. The motion passed 5-2. Board members Edmunds and Westerberg voted nay. (7)
Motion: To approve all other fees for FY 2013 for University of Idaho as contained in the University of Idaho Fees motion sheet which will be made part of the written minutes. The motion passed unanimously. (8)
Discussion: President Nellis from the University of Idaho presented their fee proposal summary and PowerPoint presentation to the Board. President Nellis introduced the new Student Body President Hannah Davis, current Student Body President Samantha Perez, and Executive Director for Planning and Budgeting Keith Ickes.
President Nellis stated that this is the first year the state funding of the general education creates a minority stakeholder position for the state of Idaho. He identified four major fiscal challenges for FY 2013 which are the 2% CEC increase plus increased medical benefits which total $4.3 million; the additional required increases which include utilities, contracts, which total $2.1 million; unfunded state obligations for capital replacement and maintenance costs totaling $3.6 million; and $1.3 million in costs to move the university forward, which collectively totals $11.3 million. If they were to ask for what they need in entirety, it would take a 16.1% fee increase in tuition.
The University is requesting a 6.1% fee increase which is $356 per student per year. President Nellis indicated they arrived at this percentage after discussions involving student and faculty leadership, and the Board. The 6.1% generates approximately $2.5 million in revenue. There will be no increase in student activity fees, faculty fees, and technology fees. The nonresident fees would increase 2.1% and graduate fees would increase an additional 15%. Samantha Perez offered supporting comments on behalf of the student body on the 6.1% increase. She added that during open forum for students, they were very supportive of where the funds were going, stating additionally that they received no complaints from students on the proposal.
President Nellis shared the FY 2012 tuition and fee rates showing the details for resident fees and non-resident fees. He indicated the university is at roughly 75% of its peer average relative to other major research institutions for resident students and approximately 90% for non-resident students.
President Nellis indicated that if approval is granted for what they have requested in state funding, they would get a total of 7.3 million. He summarized the costs associated with the CEC, the EWA, occupancy costs, improvements and other funding obligations.
Mr. Westerberg asked for an example of an unfunded obligation. Mr. Ickes responded those types of costs encompass capital replacement (i.e., computers) and general inflation in goods or services.
Mr. Soltman asked about the cost for retirees. Mr. Ickes responded he would provide that for Mr. Soltman as it is a unique cost to the University of Idaho. President Nellis commented in a fifty state peer comparison, they are 47th in the nation for resident tuition and fees. Utah State and Wyoming are the only two lower. Additionally, 36% of entering students to the University of Idaho are first generation students. Relative to inflation and efficiency, Mr. Ickes shared a comparison of the changes in state funding and tuition increases, enrollment over the last decade, and considering the Higher Education Price Index (HEPI), which indicates they have seen a 20% reduction in purchasing power of a dollar on a per-student basis.
Based on this information, President Nellis emphasized their continued push for efficiencies at the university. He summarized a number of positive steps they are taking, some of which included promoting entrepreneurial thinking to cut costs and raise revenues, increasing class and program efficiencies, expanding on-line, dual and summer courses, revamping their financial aid process, and increased community involvement.
Mr. Terrell complemented President Nellis on how they are trying to stand up to the financial issues they are up against. He was impressed with the number of first generation students at the university and felt it was a clear sign of reaching out to the community. Mr. Edmunds asked if their projected enrollment had changed. President Nellis responded the projections are based on a flat enrollment. Mr. Edmunds expressed concern with that response and the state’s 60% goal. President Nellis indicated there were some new scholarship programs that may entice new students. Mr. Ickes added he felt they were on track for an increase in student enrollment in the fall semester.
Ms. Perez reiterated on the number of first generation students and pointed out the main barrier is that students don’t know how to finance their education. Dr. Goesling echoed those remarks and further commented on the benefit of dual credit opportunities for students. He asked that the Board recognize the student body leaders be commended for their efforts. Ms. Atchley applauded their attention to the first generation students and expressed concern about retention of students. President Nellis responded they are currently around 81% for student retention and have implemented some early warning systems to address students who may be at risk of not completing. Mr. Edmunds asked for a chart to be provided that would indicate the growth in Idaho resident population, and compare that to the needed growth for accomplishing the Board’s goal based on the university’s share.
Mr. Terrell asked if part of the library funding would go toward the new law school in Boise. President Nellis responded the State Law Library would provide resources for the law school in Boise and the law library on the Moscow campus would benefit from the library funding that was requested. Dr. Goesling asked if the library was a state depository and if they receive any funding to cover those costs. Mr. Ickes responded they do not receive funding for the depository but it is of one of the university’s responsibilities to manage. (10-11)

Executive Session

Date:
4/18-19/12
Minute Page Number: 17
Motion: To hold executive session pursuant to Sections 67-2345(d), Idaho Code, “to consider records that are exempt from disclosure under Chapter 3, Title 9, Idaho Code, and Sections 67-2345(f), Idaho Code “to communicate with legal counsel . . . to discuss legal ramifications of and legal options for pending litigation.” A roll call vote was taken and the motions passed unanimously. (17)

Planning, Policy & Governmental Affairs

Item:
 Annual Progress Report
Date: 4/18-19/12
Minute Page Number: 18-19
Discussion: President Nellis provided an overview of the University of Idaho’s progress in carrying out the university’s strategic plan and asked the audience to reflect on the background of the university being a lead land-grant institution. President Nellis pointed out a number of anniversaries being celebrated by the university this year and next, this year being the university’s 123rd anniversary. He shared some statistics about the University of Idaho relative to its peers and added the institution continues to provide a transformative and educational experience that is more affordable than its peers. He commented the University of Idaho leads the state in graduation rates and its commitment to Idaho is evident by its extensions beyond the Moscow campus and its impressive statewide network. They have also created the Center for Community Partnerships serving over 430,000 citizens in the state of Idaho just last year. He commented on the WWAMI network and that there are 371 WWAMI physicians practicing in Idaho. Biomedical research is an area of strength as well for the university, and President Nellis shared some statistics of the university as a leader nationally and regionally in research.
He commented that the university is a pioneer in research, economic development and private sector partnerships, as well as the collaborative efforts with other institutions. Over the past 123 years, the university has awarded more than 110,000 degrees and today there are nearly 40,000 alumni from the University of Idaho working to build the economy and community of the state. President Nellis commented his goal is by 2020 to enroll 16,000 students annually which supports the Boards 60% goal. President Nellis shared some accounts of a few outstanding students at the university that could very well be some of the best students in the nation in their areas of study. Just in their 4H program, they engage 34,000 youths in the area which demonstrates a part of the university’s commitment to community outreach and public service.

Looking forward, the institution plans to undergo some transformational changes. President Nellis commented on how proud he is of the university, its faculty and staff, students, alumni and the community.
President Westerberg offered thanks and some comments in support of the University of Idaho and its success in Idaho, along with an acknowledgement of the overwhelming passion and support by the university’s alumni, community and friends. (18-19)

Item: Annual Report on Service of Alcoholic Beverages at NCAA Football Games 
Date: 4/18-19/12
Minute Page Number: 22
Discussion: Mr. Soltman introduced this informational item, identified that there were materials presented to Board members in their agenda materials; he asked if there were any questions. There were no questions from Board members. (22)

Institution, Agency, and Special/Health Programs

Item:
Strategic Plans
Date: 4/18-19/12
Minute Page Number: 26
Motion: To approve the 2012-2016 (FY2013-FY2017) Institution, Agency, and Special/Health Program strategic plans that are in compliance with state and Board regulations as submitted and to direct Boise State University to bring their plan back to the Board for approval at the June Board meeting. The motion passed unanimously.
Discussion Excerpt: Ms. Bent moved on to the University of Idaho’s strategic plan. President Nellis and Provost Baker outlined the university’s strategic plan and how it intersects with the Board’s strategic plan.
Mr. Westerberg asked about the university’s efforts for on-line offerings. Provost Baker summarized the university’s coordinated internal functions supporting their on-line program. They are looking at particular niches that would put them at an advantage nationally with their on-line offerings.
Mr. Soltman asked if their plan addresses deferred maintenance. President Nellis responded that everything is affected by deferred maintenance and they have looked carefully at upgrading key learning environments for the students. Mr. Soltman suggested using a comprehensive way of dealing with the deferred maintenance problem. President Nellis responded they do have an Operations and Priority list which is a five year plan, along with a six-year Capital Improvements plan.
Mr. Westerberg asked how many students they can accommodate on campus currently. Provost Baker responded they have the space but it would need to be remodeled for over 20,000 students. They have the classroom space for about 16,000 students presently. Mr. Edmunds would like to see how they will contribute to the 60% goal. President Nellis responded they have forwarded their plan to the Board office. Ms. Bent added the Board office has received the Complete College Idaho (CCI) plans submitted in October and once the Board finalizes the CCI statewide plan, the Board would see details more clearly on institution contribution. (26)

Business Affairs and Human Resources - Section I - Human Resources

Item: Settlement Agreement
Date: 4/18-19/12
Minute Page Number: 34
Motion: To approve the settlement considered by the Board in executive session and to authorize University of Idaho to sign all necessary settlement documents. The motion passed unanimously. 
Discussion: There was no discussion by the Board on this item. Legal counsel from the University of Idaho indicated the parties are working on a joint statement and will submit it later today. Once the documents are signed, they will be available for public release. (34)

Business Affairs and Human Resources - Section II - Finance

Item:
FY 2014 Budget Guidelines - Line Items
Date: 4/18-19/12
Minute Page Number: 34 -36
Motion: To direct the college and universities to use the following categories to develop FY 2014 Line Item budget requests: Complete College Idaho (CCI) Initiatives, Research Initiatives, Occupancy Costs, Unfunded EWA. The motion passed unanimously.
Motion: To direct Board staff to develop the FY 2014 Scholarships and Grants Line Item budget request to include the Opportunity Scholarship. The motion passed unanimously.
Discussion: Ron Smith from the University of Idaho agreed with Mr. Herbst and agreed with adding another category. Ms. Pearson from BSU indicated they could fit their items in the proposed categories, but would not be opposed to adding another one. Mr. Fletcher from the University of Idaho echoed the remarks of the other institutions. (34-35)

Item: FY 2013 Appropriations - Institutions and Agencies of the State Board of Education
Date: 4/18-19/12
Minute Page Number: 34 -35
Motion: To approve the allocation of the FY 2013 appropriation for Boise State University, Idaho State University, University of Idaho, Lewis-Clark State College, and system-wide needs, as presented on Page 3. The motion passed unanimously. (34)
Motion: To approve the amount of the Idaho Promise Scholarship, Category A, at $3,000 per year ($1,500 per semester) for those applicants who are selected to receive or renew the Idaho Robert R. Lee Promise Category A scholarship for the 2012-2013 academic year. The motion passed unanimously. 
Motion: To approve the amount of the Idaho Promise Scholarship, Category B, at $225 per semester per student ($450 annually) for those current recipients who maintain eligibility and for qualified first-year entering students under the age of 22 in academic year 2012-2013, and to delegate to the Executive Director the authority to approve adjustments to the amount as necessary resulting from any enrollment changes or holdbacks that may be ordered by the Governor during FY 2013. The motion passed unanimously.
Motion: To approve the maximum amount of the Idaho Opportunity Scholarship, to be $3,000 per year ($1,500/semester) for those applicants who are selected to receive or renew the Idaho Opportunity Scholarship for the fiscal year 2013. The motion passed unanimously.

Item: Amendment to Board Policy - Section V.R.3.a.iv. - Professional Fees - First Reading
Date: 4/18-19/12
Minute Page Number: 36
Motion: To approve the first reading of proposed amendments to Board Policy Section V.R.3.a.iv. Professional Fees, as presented in Attachment 1. The motion passed unanimously.
Discussion: Mr. Freeman summarized the change in the policy and indicated two changes recommended by Mr. Lewis between first and second reading. Additionally, Mr. Freeman noted Mr. Smith from the University of Idaho commented regarding the accreditation requirement that there are programs that are in operation for a year before they may file for accreditation. He recommended rewording the language to clarify that.
Mr. Terrell pointed out this is a change between first and second reading. There was some discussion about the procedures between first readings and when it becomes a rule. Ms. Atchley disagreed with the wording change. Dr. Rush commented about the process of making changes between the first and second reading and indicated it can be done provided the changes are not substantive.
Mr. Freeman indicated he received two comments from institutions on this policy. One was that the policy would not require the current approval process, that the self-support operating results would be reported to the Board annually instead. Ms. Atchley asked if an institution can raise the fee and report it annually without Board input. Mr. Freeman said the current procedure in a self support program is once the fees are approved by the Board, they do not come back for subsequent approvals in increases. He pointed out the second comment received suggested the institutions audit the self-support programs to ensure they are self-supporting every three years rather than annually.
Ms. Atchley requested the report come before the Board and includes the prior year’s cost, the current year’s cost and number of enrollees in the program. Mr. Terrell indicated BAHR will revise the item before the second reading.

Item: Multi-Year Research and Marketing Agreement with Limagrain Cereal Seeds, LLC.
Date: 4/18-19/12
Minute Page Number: 37-38
Discussion: Mr. Jim Peterson from Limagrain Cereal Seeds, LLC (LCS) presented information on a pending agreement between the seed company and the University of Idaho. The University of Idaho seeks to enter into a five year contract with Limagrain Cereal Seeds, LLC, to establish a reciprocal joint wheat breeding program where the university and Limagrain combine their respective repositories of wheat germplasm to collaboratively create and market new wheat varieties. Over the initial five year period, Limagrain will contribute approximately $500,000 to fund research endowments at the University and graduate student research support.
Funding from Limagrain under the contract, along with the Wheat Commission funding, will allow the university to continue and enhance its wheat breeding program that recently suffered the loss of the university’s researcher for soft white winter wheat. The collaborative program is also anticipated to generate revenues from newly created varieties from the joint germplasm repositories, utilizing Limagrain’s marketing expertise to enhance royalty revenues to the university which will further support research in this area. Limagrain is the number one seed company in Europe and number four in the world. Representatives from the university and LCS will meet three times per year to discuss the program. The university intends to bring this agreement back for Board approval at a future date.
Ms. Atchley asked if it is still a requirement that the varieties are made public when federal dollars are involved in breeding programs. Kent Nelson, General Counsel from the university responded it is his understanding that is not a requirement any more. Mr. Peterson responded that it is the intention of the Idaho Wheat Commission that all new varieties that come out of the university be licensed proprietary varieties. President Nellis clarified for Board members that a federal act changed the way discovery can be licensed which would apply in this context.
Mr. Edmunds asked if the revenue sharing will vary based on who creates the wheat varieties. Mr. Peterson responded that the appendix contained in the agreement outlines how the revenue sharing is determined based on who is the discoverer of the new germplasm or variety. Mr. Edmunds recommended using this agreement as an example of best practices for other agreements and asked if it could be reviewed by other institutions. Mr. Nelson responded that after the contract is approved by the Board, it would be available for review by other institutions. (37-38)

Item: Capital Project Update – Integrated Research and Innovations Center 
Date: 4/18-19/12
Minute Page Number: 38
Discussion: Mr. Terrell introduced this informational item and asked Mr. Smith to speak for the University of Idaho. He provided a presentation on their Inspiring Futures capital project update. He provided a summary of the interior and exterior of this building. This will be a state of the art facility that will lend itself to 21st century solutions and discoveries that will require an integrated and interdisciplinary approach to research. They plan to locate the building at the heart of the campus in close proximity to other key buildings. The anticipated opening will be in 2015. The total cost is 48,938,600. The sources of capital would come from state funding, the permanent building fund, university resources, bonds and private giving. They plan to bring it back to the Board for approval in the future.
Mr. Edmunds asked if there will be an incubator facility or anything of that nature to facilitate public-private partnerships. Mr. Smith responded incubator would not be an accurate description, but there will be new projects with leaders in the industry. Mr. Goesling asked how the ROTC building would fit into this process. Mr. Smith indicated it would be relocated elsewhere in a presently undetermined spot.
President Westerberg asked about the ongoing economics as far as building maintenance goes, in the likely absence of occupancy costs and other resources. Mr. Smith responded the plan is the facility will allow them to garner additional expenditures in their research program which will give them additional dollars in their F&A recovery; the F&A recovery should provide enough to cover the occupancy costs of the building. Mr. Westerberg asked if it would be a self-sustaining building. Mr. Smith responded it would. (38)

Item: Board Retreat (Open Meeting)
Date: 5/16-17/12
Minute Page Number: 2, 6-7
Discussion: The Board convened for regular business at 1:15 p.m. on May 16, 2012 for discussion of higher education funding facilitated by Jane Wellman, Executive Director of Delta Project on Postsecondary Costs, Costs, Productivity and Accountability.
Executive Director Mike Rush introduced Ms. Wellman, indicating she is widely recognized for her work in public policy and higher education at both state and federal levels. Ms. Wellman has particular expertise in state and fiscal policy, cost analysis, and strategic planning. Ms. Wellman facilitated the discussion, thanking the Board for the invitation and opportunity to participate in this meeting. Ms. Wellman walked the Board members and institution representatives through a PowerPoint presentation about meeting the challenge of future financing for public higher education. Ms. Wellman hoped to discuss with the Board different approaches to budgeting, including performance based or outcome based budgeting, and provide responsive information the Board is seeking. (2)
University of Idaho President Nellis asked Ms. Wellman to expand on mission and differentiation as far as performance criteria based on missions of institutions. Ms. Wellman responded that the first generation of performance based funding had a one-size fits all approach. The second generation had a different model and approach which was more sensible in that there were different progress indicators for different missions. Having only two or three measures at a statewide level is important to keep things simple. (6-7)

Business Affairs and Human Resources (BAHR)

Item:
Cheif Executive Officer Salaries
Date: 5/15-16/12
Minute Page Number: 13
Motion: To approve a 2% salary increase for Dr. Duane Nellis, President of University of Idaho, effective June 10th, 2012 for an annual salary in the amount of $341,700. The motion carried unanimously. (13)

Consent Agenda

Item: University of Idaho
Date: 6/20-21/12
Minute Page Number: 8-9
Motion: By unanimous consent to approve the changes to University of Idaho policies on faculty promotion and tenure as set forth in Attachment 1 as submitted to the Board.

Item: Changes in Constitution and Bylaws of the University Faculty
Date: 6/20-21/12
Minute Page Number: 9
Motion: By unanimous consent to approve changes to University of Idaho faculty constitution as set forth in the materials submitted to the Board as attachment 1.
Motion: By unanimous consent to approve changes to University of Idaho Faculty Senate Bylaws as set forth in the materials submitted to the Board as attachment 2. (9)

Planning, Policy & Governmental Affairs (PPGA)

Board Action

Item: Alcohol Permit for 2012 Home Football Games - Club Seating
Date: 6/20-21/12
Minute Page Number: 19
Motion: To approve the request by the University of Idaho to allow alcohol services during the 2012 football season in the North Kibbie Field, Student Activities Field, and the Menard Law Building foyer under the condidtions outlined in Board policy section I.J. subsection 2.c. The motion carried with a five to two vote. Mr. Terrell and Mr. Lewis voted nay.
Discussion: Mr. Lewis clarified he is voting nay as a statement relative to the comments heard earlier today. (19)

Item: Alcohol Permit for 2012 Home Football Games - Club Seating
Date: 6/20-21/12
Minute Page Number: 20
Motion: To approve the request by the University of Idaho to allow alcohol service during the 2012 football season and during the spring 2013 football scrimmage, in the Litehouse Center/Bud and June Ford Club Room located in the ASUI Kibbie Activity Center under the conditions outlined in Board Policy I.J. subsection 2.c. The motion carried with a five to two vote. Mr. Terry and Mr. Lewis voted nay. (20)

Business Affairs & Human Resources (BAHR) - Section I - Human Resources

Item:
Chief Executive Officer Employment Agreements/Terms
Date: 6/20-21/12
Minute Page Number: 26
Motion: To approve the amended employment agreement for Dr. Nellis as President of the University of Idaho, incorporating the salary approved at the May 2012 Special Board meeting and extending the current contract term for one (1) additional year, as submitted. The motion carried unanimously. (26)

Business Affairs & Human Resources (BAHR) - Section II - Finance

Item:
 FY 2012 Intercollegiate Athletics Budget Report
Date: 6/20-21/12
Minute Page Number: 27
Motion: To accept the Athletics Operating Budget reports for Boise State University, Idaho State University, University of Idaho and Lewis-Clark State College, as presented. The motion carried unanimously.
Discussion: Mr. Terrell introduced the item and asked the institution presidents to come forward for discussion. President Nellis reported that the University of Idaho budget presented was a balanced budget and they are please with it. (27)

Item: College Street Property Improvement Project
Date: 6/20-21/12
Minute Page Number: 33
Motion: To approve deeds of dedication to the City of Moscow in substantial conformance to the forms submitted to the Board in Attachment 1, and to authorize the University's Vice President for Finance and Administration to execute these documents. The motion carried unanimously.

Late Agenda Items

Business Affairs & Human Resources

Item: Collaborative Research and Marketing Agreement
Date: 6/20-21/12
Minute Page Number: 33-34
Motion: To approve the request by the University of Idaho to enter into the collaborative research and marketing agreement with Limagrain Cereal Seeds, LLC in substantial conformance to the form submitted to the Board in Attachment 1, and to authorize the university's Vice President for and Administration to eecute the Agreement and all necessary documents ancillary to the Agreement. The motion carried unanimously.
Discussion: Mr. Lewis asked how the new technology is to be marketed. Kent Nelson from the Unicersity of Idaho responded that the marketing askpect uses a series of licensing agreements back and forth between the university and Limagrain for plant varieties that come from this research. It is being done in conjunction with the Wheat Commission.
Ms. Atchley asked if they have concerns about the limited liability corporation (LLC) structure in terms of having assets if this agreement doesn't work as planned. Mr. Nelson responded they will require insurance and are also supported by the Limagrain of France. If they fail at some point, the university has the option to pull back their licenses and continue their research. (33-34) 

Instruction, Research & Student Affairs (IRSA)

Item:
 Five Year Plan
Date: 8/15-16/12
Minute Page Number: 6-7
Motion: To approve the first two years of the Five-Year Program Plan (for the current 2012-13 and upcoming 2013-14 academic years) as submitted. The motion carried unanimously.
Discussion: Ms. Grace indicated they are presenting a two year plan today which includes the current and next academic year. The two year plans are being presented because of the level of detail they contain within the five year plan. Ms. Sanchez summarized some of the collaborative efforts and successes of the plans which included collaborations between UI/BSU and ISU/BSU.
Ms. Grace identified some unresolved programmatic discussions which included two outstanding program duplication concerns between the University of Idaho and BSU. The first is BSU’s educational leadership and superintendent endorsement. The second is UI’s Natural Resource conservation proposal. (7)

Executive Session

Item:
 Foundation Agreement
Date: 8/15-16/12
Minute Page Number: 10
Motion: By unanimous consent to approve the Operating Agreement between the University of Idaho Foundation, Inc. and the University of Idaho, including the Agreement for Loaned Employee, as presented. (10) 

Business Affairs & Human Resources (BAHR) - Section I - Human Resources

Item:
Contract for Employee Benefits
Date: 8/15-16/12
Minute Page Number: 19
Motion: To approve the agreements between the University of Idaho and the Standard Insurance Company with Helbling Benefit Consultants as consultant of record, in substantial conformance to the forms submitted to the Board in Attachments 1 and 2, inclusive of the University of Idaho Request for Proposals Number 12-46J and the Helbling Benefit Consultant's response dated June 6, 2012, and to authorize the director of contracts and purchasing services to execute all necessary documents. The motion carried unanimously. (19)

Business Affairs & Human Resources (BAHR) - Section II - Finance

Item:
FY 2014 Line Items
Date: 8/15-16/12
Minute Page Number: 21-22
Motion: To approve the Line Items for the agencies and institutions as listed on Tab 3 pages 5-7, and to authroize the Executive Director to approve the MCO and Line Item budget requests for agencies and institutions due to DFM and LSO on September 4, 2012.
Substitute Motion:
Motion:
 To approve the Line Items for the agencies and institutions as listed on Tab 3 pages 5-7, provided that the University of Idaho College of Law second year expansion in Boise is subject to program approval by the Board in October and to authorize the Executive Director to approve the Maintenance of Current Operations (MCO) and Line Item budget requests for agencies and institutions due to DFM and LSO on September 4, 2012. The motion carried unanimously.
Discussion: Mr. Terrell introduced Dr. Nellis from the University of Idaho who thanked the Board for the opportunity to speak about the university’s proposal to request funding from the Legislature to support their second year of the law program in Boise. Dr. Nellis introduced Dean of Law Don Burnett, and Ms. Megan Fernandez, 2011 graduate, to comment briefly on the institution’s Boise Law School program. Ms. Fernandez expressed her gratitude to the Board for allowing her to speak today and identified why the Boise program was attractive to her as a student. She added that the variety of business clinic offerings and internship opportunities in Boise were very helpful to her as a student, because those opportunities were not available elsewhere.
Mr. Burnett summarized some background for the College of Law in Boise including their eight year plan for the program. They are presently ranked 13th out of 200 law schools in the country. He indicated the Idaho Law Learning Center in Boise has been moving ahead and there have been many letters of support for this program sent to the Board from distinguished individuals and groups. Mr. Burnett asked for the Board’s support in adding second year classes to the curriculum.
Mr. Terrell asked for Mr. Burnett to respond to a letter that was sent to the Board stating there was not a need for more law graduates and that graduating students are unaware of the shortage of jobs. Mr. Burnett responded to this material by saying about 77% of graduating students nationally were offered jobs. He said employment statistics have shown the results of the recession, but Idaho is ahead of the national average at 86-87%. He also indicated that about 20% of law students have to retake the bar exam which affects the numbers. He indicated Idaho students are at about a 90% pass rate and added that often employment in the law arena shows a juris doctorate degree is preferred, but being licensed is not a requirement. Those types of jobs do not get counted in any of the labor statistics with regard to law license jobs, adding those jobs are often highly desired by law graduates.
Ms. Atchley asked for clarification on the change in delivery points of this program. Mr. Burnett clarified that there is one degree program with two points of delivery – one in Moscow and one in Boise. He stated there is not a duplicate law school with Boise’s program. In Boise they hope to accomplish an emphasis on business law, economic development, intellectual property, international business transactions, regulatory law and so forth. In Moscow the emphasis is environmental and natural resources law, Native American law, and litigation and dispute resolution types of law. He added they view the Boise curriculum and the Moscow curriculum as complementary to each other.
There was further discussion about the program and Mr. Westerberg offered some comments, indicating his feeling is that the Board should conditionally approve the line item from the University of Idaho subject to program approval at a later date.
Regarding the FY 2014 line items, Mr. Freeman made further general clarification to some of the information on the summary page provided in the Board materials, indicating the four institutions would be submitting proposals to the Board office by August 26, 2012 at which point BAHR will have the opportunity to make decisions on which proposals go forward. Mr. Freeman requested consensus in working with the financial vice presidents and BAHR to bring forward a number for the placeholder slot by the September 4th deadline. (21-22)

Item: FY 2014 Capital Budget Requests
Date: 8/15-16/12
Minute Page Number: 22
Motion: To recommend no major capital funding for FY 2014 and have the Permanent Building fund Advisory Council concentrate upon Alterations and Repairs nd other non-major projects. The motion carried unanimously.
And
Motion:
 To approve the six-year capital construction plans for Boise State University, Idaho State University, University of Idaho, Lewis-Clark State College, nd Eastern Idaho Technical College. The motion carried unanimously.
Discussion: Mr. Freeman reminded the Board members that as part of the approved revisions to the capital construction policy, there is a requirement that the six year capital plans be approved by the Board on an annual basis. The policy stipulates that the approval of the six year plan puts the Board on notice that the institutions may begin soliciting funds for these projects. (22) 

Item: Intercollegiate Athletic Reports - NCAA Academic Progress Rate (APR) Scores
Discussion:  Dr. Nellis summarized that the University of Idaho's averages are up and he is encouraged by this trend. Their golf team needs improvement, but is improving with the new coach and their volleyball team was recognized as one of the top teams. (22)

Item: Kibbie Dome Enhancement Project Loan Modification
Minute Page Number: 25
Discussion: There was no Discussion on this item.

Item: Hatley Way Sidewalk Dedication to City of Moscow
Date: 8/15-16/12
Minute Page Number: 25
Motion: To approve the deed of dedication to the city of Moscow in substantial conformance to the forms submitted to the Board in Attachment 1, and to authorize the University's Vice President for Finance and Administration to execute such document. The motion carried unanimously.

Item: Niccolls Building Renovation - Plan/Design Phase
Date: 8/15-16/12
Minute Page Number: 25
Motion: To approve the request by the University of Idaho to supplement the Planning and Design Phase of the Niccolls Family and Consumer Sciences Building Renovations to increase the authorization by $110,000, to a total authorization of $260,000. Authorization includes the authority to execute all requisite consulting, design, and vendor contracts necessary to fully implement the Planning and Design Phases of the project. The motion carried unanimously.
Discussion: Mr. Westerberg asked about the funding source for this project. Mr. Smith, University of Idaho Vice President for Finance and Administration, responded that there were three sources which included public works, College of Ag and institutional funds for the remainder. (25)

Item: Student Union Building Floor Renovation - Plan/Design Phase
Date: 8/15-16/12
Minute Page Number: 25-26
Motion: To approve the request by the University of Idaho to implement the planning and design phases of a capital project for second floor renovations and improvements of the Student Union Building in the amount of $150,000. Approval includes authorization to execute all necessary and requisite consulting, and vendor contracts to fully implement the planning and design phases of the project. The motion carried unanimously.
Discussion: Mr. Freeman clarified that the funding source for the project will be university funds and reserves; there are no state funds involved for this item. Mr. Terrell asked to have the words "state funds" removed from the agenda materials for clarification where it referenced "state and institution funds." (25-26)

Business Affairs & Human Resources

Item: Athletic Conference
Date: 8/17/12
Minute Page Number: 1-2
Motion: To authorize the University of Idaho to commence scheduling intercollegiate football games for the 2013-14 football season and beyond, as an unaffiliated, independent FBS institution; and further, to authorize the President of the University of Idaho to negotiate the final terms and determine whether to accept an invitation to the Big Sky Conference, and in doing so comply with all Board policies and procedures. The motion carried 5-1 (Mr. Edmunds voted nay).
Discussion: Milford Terrell introduced this item and indicated this is a request for authorization by the University of Idaho for independent scheduling of football games and for the President to explore and accept an invitation to the Big Sky Athletic conference.
President Nellis summarized that for the last 12 months the University of Idaho (UI) has been working to secure the best possible outcome for Vandal Athletics, given that the Western Athletic Conference (WAC) is currently unable to support intercollegiate football after the end of the 2012-13 athletic seasons. He indicated institutions are currently engaged in scheduling football games for the 2013-14 seasons and beyond, and it is imperative that the University begin doing so as well in order to ensure a full schedule of games. Consequently, the University seeks authority to commence scheduling football games as an unaffiliated, independent Football Bowl Subdivision (FBS) institution.
Dr. Nellis indicated they would also appreciate the opportunity to consider other conference affiliation options. One of those options is with the Big Sky Conference for the University’s non-football intercollegiate sports. The Big Sky has expressed interest in having the University as a member for non-football sports. The University seeks approval from the board for the President to have authority to proceed in the best interests of the University to explore and accept an invitation from the Big Sky Conference. Dr. Nellis added that the primary impact of the University scheduling intercollegiate football as an unaffiliated independent FBS institution is enhanced revenues. Game payments to the University from scheduling as an FBS institution are estimated to exceed current payouts by approximately $1.5 million annually.
Dr. Nellis introduced Rod Spear, Athletic Director from the University of Idaho, who reiterated the comments of Dr. Nellis and added they hoped to obtain the maximum flexibility in working with the Big Sky Conference.
There was discussion surrounding the length of time the motion covers, whether it was a two year agreement or open ended. Many board members agreed that there needed to be flexibility with this program and supported it being open ended in nature.
Mr. Luna asked about the financial aspect of athletics and the funding requirements of Title IX. He asked for clarification that the Title IX requirements would not be jeopardized by the approval of today’s motion. Mr. Spear indicated they are in compliance with all Title IX requirements presently and intend to remain that way.

Institutional Research & Student Affairs (IRSA)

Item:
Board Policy III.P.16 Student Health Insurance - 1st Reading
Date: 9/14/12
Minute Page Number: 2
Motion: To approve the first reading of the amendment to Board Policy III.P.16. , as presented. The motion failed due to lack of second.
Motion: To exempt Eastern Idaho Technical College from Board Policy III.P.16. The motion failed 4 to 2 (Mr. Lewis, Mr. Terrell, Mr. Soltman and Mr. Edmunds voted nay).
Discussion: Mr. Terrell introduced the item and indicated this item would clarify whether the institutions would be required by Board policy to offer and manage student health insurance programs.
Mr. Terrell turned the floor over to Mr. Freeman to provide further explanation. Mr. Freeman reminded the Board members that this is a first reading. He indicated the Board did consider student health insurance at its April 2012 meeting at which time a one year waiver of the policy was requested. Mr. Freeman summarized the proposed policy would still have a mandate that all full time students would be required to have health insurance. He pointed out what would change would be that the institution would have the discretion whether or not to offer health insurance coverage through their institution. I.e., if the institution decided to not offer health insurance, the student would need to obtain their own health insurance.
Mr. Ickes from the University of Idaho indicated their health care plan covers psychiatric visits and went on to describe the plan. Representatives from Idaho State University (ISU), Lewis-Clark State College (LCSC) and BSU all responded that their policies cover mental health, adding that counselors offer free counseling services. Dr. Goesling asked if student loans cover health insurance costs. Mr. Ickes from the University of Idaho responded that their understanding is that if it is a mandatory policy for the institution it can be included in the cost for attendance for federal financial aid. If it becomes optional, and not mandatory, it may not be included in the federal financial aid request.
Mr. Ickes from the University of Idaho indicated an increase in students participating in the institution health care plans. Mr. Ickes reminded the Board members that the University of Idaho policy is that any degree seeking student must take part in the plan or show comparable coverage. He added that their students do not have the option to reduce to part time. (2)

Policy Planning and Governmental Affairs (PPGA)

Work Session

Item: Institution & Agency Performance Measurement Report
Date: 10/17-18/12
Minute Page Number: 5-6
Discussion: Dr. Nellis provided a report from the University of Idaho. He shared information about performance quantity, showing a 6.5% increase over last year in total degrees and certificates awarded. Adding that for STEM degrees, the University of Idaho is proud to have awarded 52% of all stem degrees in the state. Dr. Nellis reported that they have implemented a new core curriculum designed to be more integrated with statewide articulation efforts for performance efficiencies. Also, 54% of all undergraduate degree programs can be completed in 120 credit hours and inflation adjusted, 20% fewer dollars per student FTE than a decade ago, increasing their efficiency by 20%. He indicated that for performance quality, student rating of satisfaction is at 98% and that the University of Idaho’s level of academic challenge is on par with their rocky mountain peers and entire NSSE survey base. He also indicated they continue to promote their service learning.
Dr. Nellis reported for performance benchmarks their actual graduation rate was 56%, clarifying this is a six-year number. They hope to push that to 60%-61%. Mr. Westerberg asked in the area of quality if there was any ability to track the performance on credentialing tests or job placement. Keith Ickes responded that they are working with placement offices and career centers to collect that data. Mr. Luna asked what classes they classify as STEM classes. Dr. Nellis indicated he would get that information for Mr. Luna and the Board. President Edmunds offered some comments on financial efficiencies. Dr. Nellis responded that they will continue to be as conservative as they possibly can in keeping tuition rates as low as possible. Dr. Goesling asked about the university’s research efforts. Dr. Nellis responded this year their competitive research funding is stable. He added that their goal by 2020 is to go from close to around $100 million to $150 million in research funding through a number of collaborative efforts on campus as well as with other state and regional institutions. There were no further questions for Dr. Nellis. (5-6)

Executive Session

Item:
University of Idaho
Date: 10/17-18/12
Minute Page Number: 7
Motion: To go into Executive Session pursuant to section §67-2345(1)(c), Idaho Code to conduct deliberations to acquire an interest in real property which is not owned by a public agency. A roll call vote was taken and the motion carried unaimously. Mr. Lewis and Mr. Terrell were not present for voting. (7)

Business Affairs & Human Resources (BAHR) - Section I - Human Resources

Item: Multi-Year Employment Agreement - Track & Field Cross-Country Coach
Date: 10/17-18/12
Minute Page Number: 19-20
Motion: To approve the request by the University of Idaho to extend the University's employment contract with Wayne Phipps as Director of Track and Field and Cross Country, for a term commencing retroactively on August 13, 2012 and expiring on August 12, 2017 with an annual base salary of $63,252.80 and such contingent base salary increases, annual media payments, and incentive/supplement compensation provisions as set forth in the materials presented to the Board, in substantial conformance with the terms of contract set forth in Attachment 1 to the Board materials. A roll call vote was taken and the motion carried five to two. Mr. Soltman and Mr. Westerberg voted nay on the motion. 
Substitute Motion: To approve the request by the University of Idaho to extend the University's employment contract with Wayne Phipps, as Director or Track and Field and Cross Country, for a term commencing retroactively on August 13, 2012 and expiring on August 12, 2015 with an annual base salary of $63,252.80 and such contingent base salary increases, annual media payments, and incentive/supplemental compensation provisions as set forth in the materials presented to the Board, in substantial conformance with the terms of contract set forth in Attachment 1 to the Board materials. A roll call vote was taken and the motion failed four to three. Ms. Atchley, Dr. Goesling, Mr. Lewis and Mr. Luna voted nay on the motion.
Discussion: President Nellis provided some information to the Board on this contract extension request adding that Mr. Phipps has been at the University of Idaho for 17 years and has done an outstanding job. Ms. Atchley expressed disappointment that the incentive for academic achievement is not emphasized more. Dr. Nellis clarified for Ms. Atchley that the incentive is per sport, so his incentive is six times the incentive because he oversees six sports.
Mr. Soltman felt the contract should be a three year contract rather than a five year contract to be consistent with other contracts. There was further discussion on the length of the contract and Mr. Nelson commented that this is a contract renewal and that Mr. Phipps has performed exceptionally in the past, adding that he has won coach of the year nine times. Dr. Goesling commented that in light of this coach’s exceptional performance, they should keep the five year contract in this instance. Mr. Westerberg expressed disagreement with a five year contract in consideration of policy limiting contracts to three years with little exception and offered an amended motion, but the motion failed. There was no further discussion. (19-20)

Item: Multi-Year Employment Agreement - Women's Soccer Coach
Date: 10/17-18/12
Minute Page Number: 20
Motion: To approve the request by the University of Idaho to enter a new employment contract with Peter Showler, as Women's Soccer Coach, for a term commencing January 1, 2013 and expiring on December 31, 2015 with an annual base salary of $38,438.40 and such contingent base salary increases, annual media payments, and incentive/supplemental compensation provisions as set forth in the materials presented to the Board, in substantial conformance with the terms of the contract set forth in Attachment 1 to the Board materials. The motion carried unanimously. (20)
Motion: To change the academic achievement award from the current level so the top level would be $1000 and the lowest level would be $400. The motion carried unanimously.
Discussion: Mr. Smith from the University of Idaho clarified that the changes would be consistent with the previous contracts. Ms. Atchley commented the academic incentives should be higher and proposed a motion which carried unanimously.

Business Affairs & Human Resources (BAHR) - Section II - Finance

Item: Arboretum Easement to Local Utility Provider
Date: 10/17-18/12
Minute Page Number: 23
Motion: To approve the request by the University of Idaho for authority to grant an easement to Avista Corporation in substantial conformance to the form submitted to the Board in Attachment 1, and to authorize the University's Vice President for Finance and Administration to execute the easement and any related transnational documents. The motion carried unanimously.

Instruction, Research & Student Affairs (IRSA)

Item:
 Second Year Law Program
Date: 10/17-18/12
Minute Page Number: 24-25
Motion: To approve the request by the University of Idaho to offer a second-year law curriculum in Boise. A roll call vote was taken and the motion carried with a four-to-three vote. President Edmunds, Mr. Lewis and Mr. Westerberg voted nay on the motion. 
Discussion: President Nellis came forward to speak about the second year law program in Boise. He indicated they propose to broaden the third-year law curriculum currently offered in Boise to include the second-year law curriculum in an effort to meet the demand for legal education in the Treasure Valley. He commented the University of Idaho demonstrates the need for legal education in the Boise area as evidenced by the extensive market study conducted by the College of Law in 2008, which assessed the demand and impact of expanding its course offerings in Boise.
Don Burnett, Dean of Law at the university, introduced Roger Fisher, a former student of the law school who provided some brief remarks on his positive experience at the university. He indicated he chose the University of Idaho because of its location, its affordability as far as law schools go, and its outstanding reputation. Dean Burnett offered additional comments in support of the law school and providing the second year in Boise.
Mr. Westerberg encouraged further discussion on the item. Mr. Lewis was concerned with the resources tied to two locations and that there is an oversupply of law students presently. He was particularly concerned with the location issue. He believes the University of Idaho law school would be better located in Boise but not necessarily in two locations. He felt resources in Boise would enhance the quality of a law school, but did not favor two locations.
Dr. Nellis remarked on the documented need and expressed support for a law school at both locations. Dean Burnett indicated that there was an exhaustive study on demand for both locations showing favorable support for both and a solid basis for enrollment demand at both locations.
Mr. Lewis responded that he is asking for a study specifically to bring the law school to Boise and the dedication of resources necessary. He felt strongly that the demand is not present for two law schools now and discouraged using public funds toward something where the need is not warranted. Mr. Westerberg expressed concurrence with Mr. Lewis, adding that he questioned the allocation of already limited resources. President Edmunds provided comments in line with Mr. Lewis and Mr. Westerberg.
There was further discussion on the item and Mr. Burnett commented that a complete comprehensive S.W.O.T. analysis was done that suggested success of the program in Boise. He added that there is not a building in Boise that can accommodate the entire law school if it were located in Boise, adding that a law school in both locations is far stronger than it can be at one location alone. (24-25)

Business Affairs and Human Resources

Item:
 Property Acquisition
Date: 11/19/12
Minute Page Number: 2
Motion: To approve the request by the University of Idaho to purchase the McCall campus for a purchase price of $6.1 million and to pay transaction costs as set forth in the Purchase and Sale Agreement submitted to the Board; and further to authorize the Vice President for Finance and Administration, and Bursar of the University of Idaho to execute all necessary transaction documents for closing the purchase. A roll call vote was taken and the motion carried unanimously.
Motion: To approve the request by the University of Idaho for authority to use future bond proceeds to reimburse for the purchase of the McCall campus, including the purchase price and the costs and expenses associated with the purchase (including in this approval the Board’s finding that the acquisition of the McCall campus is necessary for the proper operation of the University of Idaho and economically feasible), and further to approve the Resolution of the Board of Regents regarding the same, as set forth in Attachment 2 to the materials submitted to the Board. A roll call vote was taken and the motion carried unanimously.
Discussion: Mr. Terrell introduced the item and indicated the McCall property has been part of the University of Idaho’s off-site campus for many years. The property is in a desirable location and has been a major asset to the University of Idaho and the Board staff recommends approval of this acquisition.
Dr. Goesling asked for clarification on the reserves identified by the University. University of Idaho’s Vice President for Finance and Administration Ron Smith clarified the reserves are working capital and it is money obligated for future expenditures of which the balance is around $10-$15 million. Mr. Smith indicated the University intends to borrow from their working capital and pay it back with the sale of bonds. Mr. Edmunds asked if these reserves were previously set aside for this transaction or if they were unrestricted reserves. He wanted clarification on how this would be reported for accounting purposes. Mr. Smith responded it will show on their annual financial statement as unrestricted reserves. He added that in the net asset report by the University, they will be considered designated funds, clarifying that there will be a $63 million unrestricted amount which will have designated funds subtracted from it.
Dr. Goesling asked for clarification for when they go to a bond issuance. Executive Director of Planning and Budget Keith Ickes responded that the University will use internal reserves to fund the purchase price and acquisition costs, and intends to reimburse its reserves from a future bond issuance. Mr. Ickes indicated that they have a base budget for the McCall property of $55,535 which is and has been the lease payment for several years. The Land Board increased the lease rate to up to $250,000 at which time the University discussed purchasing the property instead of leasing it. They estimate going forward that $350,000 will be needed to do the debt service, and in the ensuing 18 months, they will receive monetary gifts and naming opportunities for this property to reduce the debt service and bonding. Mr. Terrell asked for an estimate of future gifts and if there is an interest in the naming of this property. Mr. Ickes indicated there is an expression of interest, but nothing specific at this time. He added that they are prepared to go forward in 18 months even if no gifts are received toward this opportunity and pay the full debt service.
Board President Edmunds asked a few questions about the acquisition regarding the appraisal value of the property, a third party involvement and title insurance. Mr. Nelson responded to the questions, summarizing the details of the appraisal by the Department of Lands as part of the exchange transaction, the third party involvement in the purchase, and that the title insurance is a safeguard in the transaction despite the fact that the transaction is with another state entity.
There was further discussion on the appraisal of the property. The University’s legal counsel, Kent Nelson, responded by providing additional history on this item and that in the University’s opinion it is a solid appraisal and the University stands behind it. (2)

Business Affairs and Human Resources

Item: Head Coach Contract
Date: 12/4/12
Minute Page Number: 1-2
Motion: To approve the request by the University of Idaho to enter into a multi-year employment contract with Paul Petrino, as Head Men's Football Coach, for a three year rolling term epiring no later than December 31, 2017 with an annual base salary of $ 175,000 and such contingent base salary increases, annual media payments, and incentive/supplemental compensation provisions as set forth in the materials presented to the Board, in substantial conformance with the terms of contract set forth in Attachment I to the Board materials. A roll call vote was taken and the motion carried unanimously.
Discussion: Ms. Atchley introduced the item and provided a summary. She indicated the University wishes to enter into a multi-year contract with Paul Petrino as the University’s Head Men’s Football Coach for an initial term of three (3) years with two (2) potential extension years based on paid home game attendance goals. The coach’s initial annual base compensation without any incentive/supplemental compensation would be $390,000 (including media payment). The academic incentives are adequate – the amounts being equivalent to incentive pay for conference or national coach of the year. 
Mr. Freeman confirmed for Board members that the contract does follow the Board’s approved model contract. Mr. Lewis asked if there was a buy-out clause. Ms. Atchley confirmed the buy-out clause on behalf of the university and summarized those details, commenting the contract contains significant payment provisions in favor of the University if the coach terminates employment for convenience. University of Idaho legal counsel Kent Nelson added that if the University terminates the contract, the University is obligated to continue the base salary and media payment for the term of the contract. Mr. Freeman indicated this clause is in line with the model contract. (1-2)

Business Affairs and Human Resources (BAHR)

Item:
 Renewal of Lease to the US Geological Survey at the UI Research Park
Date: 12/12-13/12
Minute Page Number: 9
Motion: By unanimous consent to approve the request by the University of Idaho for authority to enter into a lease with the US Geological Survey in substantial conformance to the form submitted to the Board in Attachment 1, and to authorize the University's Vice President for Finance and Administration to execute the lease and any related transactional documents.

Audit Item: FY 2012 Financial Statements Review

Date: 12/12-13/12
Minute Page Number: 15
Motion: To accept from the Audit Committee the Fiscal Year 2012 financial audit reports for Boise State University, Idaho State University, University of Idaho, Lewis-Clark State College, and Eastern Idaho Technical College, as presented by Moss Adams LLP. The motion carried unanimously.
Discuss: Mary Case from Moss Adams provided a report to the Board on the results of the financial audits for Boise State University, Idaho State University of Idaho, Lewis-Clark State College, and Eastern Idaho Technical College, FY 2012 is the eighth year that Moss Adams has conducted audits of the financial statements for the colleges and universities. The audits are conducted in accordance with Generally Accepted Government Auditing Standards and include an auditor's opinion on the basic financial statements. Ms. Case reported that there was one finding regarding EITC that was corrected during the audit process. Ms. Case indicated the audits went very smoothly with outstanding cooperation and effort from all institutions. (15)

Business Affairs & Human Resources - Section I - Human Resources

Item: Multi-Year Employment Agreement - Jeff Beanman, Director of Tennis
Date: 12/12-13/12
Minute Page Number: 18
Motion: To approve the request by the University of Idaho to extend the university’s employment contract with Jeff Beaman, as Director of Tennis, for a term commencing on the expiration of the existing contract and expiring on June 30, 2015 with an annual base salary of $37,003.20 and such contingent base salary increases, annual media payments, and incentive/supplemental compensation provisions as set forth in the materials presented to the Board, in substantial conformance with the terms of contract set forth in Attachment 1. The motion carried unanimously. 
Discussion: Mr. Lewis commented that academic achievement incentive seems low and should be higher. Mr. Smith from the University of Idaho responded those incentives are based on the salary amount and is consistent with other coaches. Mr. Lewis recommended that if it is proportional that there should be consistency between contracts with regard to academic achievement and suggested amending the policy. (18)

Business Affairs & Human Resources - Section II - Finance

Item:
 Planning and Design Authorization, Integrated Research & Innovation Center
Date: 12/12-13/12
Minute Page Number: 23
Motion: To approve the request by the University of Idaho to implement the Planning and Design Phase for the Integrated Research & Innovations Center, and to expend up to $3.6M, using institutional reserves, and also to repay these reserves with bond proceeds at a later date. The motion carried unanimously. (23)

Item: Modification of Indenture Agreement with University of Idaho Foundation – Consolidated Investment Trust 
Date: 12/12-13/12
Minute Page Number: 23
Motion: To approve the request by the University of Idaho to release certain restrictions on assets transferred to the University of Idaho Foundation pursuant to an Indenture Agreement dated May 20, 1975, and to authorize and instruct the Vice President of Finance and Administration and Bursar of the University of Idaho to execute a Release and Waiver of Rights and Restrictions in substantial conformance to the form provided in Attachment 3 of the materials presented to the Board. The motion carried unanimously. (23)

Planning, Policy & Governmental Affairs

Item:
 Student Appeal Request
Date: 2/20-21/13
Minute Page Number: 14
Motion: To hear the student appeal and to appoint a hearing officer. The motion failed with a three-to-two vote in opposition to the motion. Ms. Atchley, Dr. Goesling and Mr. Terrell voted nay on the motion. Mr. Luna passed on voting on the motion.
Motion: To reject the request to hear the student appeal. The motion carried with a three-to-two vote. Mr. Soltman and Mr. Westerberg voted nay on the motion. Mr. Luna passed on voting on the motion. 

Item: Alcohol Permits
Date: 2/20-21/13
Minute Page Number: 17-18
Discussion: Mr. Soltman indicated this is an informational item. Dr. Goesling asked for institution representatives to come forward for discussion. Dr. Goesling asked that given the upswing of incidents at campuses, what is occurring and how does the Board help institutions in these matters. He asked whether the Board should be more involved in a statewide approach to the problem. His question to institutions is if Board involvement would be helpful in the way of more oversight and more control. Mr. Terrell responded that his feeling is the Board should help set standards and not necessarily increase their involvement, but encourage the schools to have a tighter rein and stricter rules for alcohol on campus.
Ms. Bent from the Board office indicated a list of approved permits by institution was provided to the Board members in their agenda materials. The last update presented to the Board was at the December 2012 Board meeting and since that meeting, Board staff has received fifty-six (56) permits from Boise State University, nine (9) permits from Idaho State University, and six (6) permits from the University of Idaho.
Mr. Satterlee indicated they are attempting to address permits and make it a priority initiative at Boise State University, adding that their student functions and campus functions are separate. President Nellis indicated that it is apparent occurrences have increased over the years for institutions, but it is a public matter as well. He indicated the culture and leadership at campus has an effect, and welcomed any ideas from the Board or sister institutions. Mr. Nelson from the University of Idaho indicated they have a task force looking at the alcohol situation and intend to share the results of what they learn. He indicated their permitting process is quite robust. Dr. Vailas responded that the Board does a thorough job in the review of the alcohol permits and suggested increasing awareness campus-wide. Mr. Soltman commented that the Board process appears thorough and adequate. He suggested there should be shared experiences among institutions on the topic and findings.
Mr. Terrell requested that the institutions come back to the Board on what can be changed to alter the culture on campus and address the problems of alcohol consumption. Mr. Lewis praised what the University of Idaho has done regarding alcohol on campus and looks forward to campuses engaging to change the culture. Mr. Terrell requested this discussion be carried through to the President’s Council and requested to be in attendance for those discussions. Mr. Westerberg recommended modeling after the University of Idaho. Mr. Westerberg requested unanimous consent for each institution to review their alcohol policies and report back to the Board. There were no objections to the request. The timeline identified for this request is for the institutions to report back to the Board by the June meeting. Mr. Terrell asked for regular bimonthly updates from institutions on the results of their efforts. (17-18)

Business Affairs and Human Resources (BAHR) - Section II - Finance

Item:
 Intercollegiate Athletics Reports of Revenues, Expenditures, Participation
Date: 2/20-21/13
Minute Page Number: 23
Motion: To accept the Intercollegiate Athletic Reports for Boise State University, Idaho State University, University of Idaho and Lewis-Clark State College, as presented. The motion carried unanimously.
Discussion: Mr. Lewis provided a recap of the Athletics Committee meeting from yesterday. He indicated they discussed budget trends and they intend to spend more time reviewing compliance and compliance structure, and resources that are applied to resources. They discussed the athletics program generally during their meeting yesterday as well. They did not discuss the inequities in funding.
The Athletics Reports show actual results for fiscal years 2008 through 2012 and the forecast for fiscal year 2013. The amount of general and institutional funds allocated to athletics compared to the Board-approved limits is shown in the Board materials. All institutions were within their state general funds, gender equity and institutional funds limits. Staff highlighted certain revenue and expenditure data for the Board’s consideration which was identified in the agenda materials. (23)

Item: Intercollegiate Athletics Department, Employee Compensation Report
Date: 2/20-21/13
Minute Page Number: 23
Discussion: Mr. Terrell indicated the Athletics Compensation report details the contracted salary received by administrators and coaches, bonuses, additional compensation, and prerequisites, if applicable. The reports, by institution, include FY 2012 actual compensation and FY 2013 estimated compensation. Boise State University, Idaho State University, University of Idaho, and Lewis-Clark State College provided a report to the Board. (23)

Item: Niccolls Family and Consumer Sciences Building Renovations
Date: 2/20-21/13
Minute Page Number: 25
Motion: To approve the project budget and authorize the University of Idaho to implement the bid, award and construction phases of the Niccolls Family and Consumer Sciences Building Renovations, Moscow, Idaho in the amount of $2,671,300. Authorization includes the authority to execute all requisite consulting, design, construction, and vendor contracts necessary to fully implement the planning, design, bid, award and construction phases of the project. The motion carried unanimously. 
Discussion: Mr. Terrell introduced this item. Mr. Smith from the University of Idaho provided a brief review of the item and indicated this project is to be funded with a mix of state and college funds and private gifts. No debt financing will be used. The project fund source is a combination of funds received from the Alteration and Repair Category of the State of Idaho Permanent Building Fund, the University of Idaho Strategic Investment Fund (VSIF), College of Agricultural and Life Sciences Reserves set aside for this specific purpose and Gift Funds received for this specific purpose. Mr. Soltman asked if the donor funds were available now. Mr. Smith indicated they are. (25)

Item: Student Union Building Renovations
Date: 2/20-21/13
Minute Page Number: 25-26
Motion: To approve the request by the University of Idaho to implement the bid, award and construction phases of a Capital Project for second floor renovations and improvements of the Student Union Building, in the amount of $1,300,000. Authorization includes the authority to execute all necessary and requisite consulting, construction and vendor contracts to fully implement the planning, design, bid, award and construction phases of the project. The motion carried unanimously.
Discussion: Mr. Terrell indicated the immediate fiscal impact of this effort is $1,300,000 and that the project fund source is from the University of Idaho Strategic Investment Funds and Student Union Building (SUB) Reserves and Endowment Funds set aside for this specific purpose. This project is to be funded exclusively with institutional funds. No debt financing will be used. Staff recommends approval. (25-26)

Item: Reimbursement Resolution - Integrated Research and Innovation Center
Date: 2/20-21/13
Minute Page Number: 26
Motion: To approve the request by the University of Idaho for authority to use future bond proceeds to reimburse for the planning and design expenditures of the Integrated Research & Innovations Center, and further to approve the Resolution of the Board of Regents regarding the same, as set forth in Attachment 1 to the materials submitted to the Board. The motion carried unanimously. Mr. Terrell requested the BAHR committee to be kept apprised as to how the fundraising goes for this item.
Discussion: Mr. Terrell indicated the University of Idaho requests approval of a resolution to use future bond proceeds to reimburse institutional reserves used for planning and design expenses relating to the Integrated Research & Innovations Center (IRIC). This resolution would be necessary in order for the University to reimburse itself for any expenditure made directly related to this project within 60 days prior to the approval of the resolution.
There was discussion related to the gap in funding. Mr. Smith responded they don’t have the money presently but anticipate getting it and that it is a focal point for their campaign. They feel confident they will get where they need to be in the next two years. Mr. Terrell asked how the funds will be replenished. Ms. Atchley asked for clarification on the designated funds. Mr. Smith responded the $3.4 million will be replenished by state and donated funds. Mr. Freeman clarified that the $3.4 million is in designated assets, so the 9.3 million referenced is the unrestricted amount available. The $3.4 million does not come out of the unrestricted amount. (26)

Business Affairs & Human Resources (BAHR) - Section II - Finance

Item:
 University of Idaho CEO
Date: 3/5/13
Minute Page Number: 3
Motion: To authorize the Board’s Acting President to appoint a chair or co-chairs for a Screening Committee for President of the University of Idaho, and to direct the chair or co-chairs to select a screening committee, not to exceed 16 members, composed of a diverse group of University stakeholders. The motion carried unanimously.
And
Motion: To authorize the Board’s Acting President to identify a candidate or candidates for Interim President of the University of Idaho, and to direct the Acting President to forward a list of qualified candidates to the Board by April 5, 2013. The motion carried unanimously.
Discussion: Mr. Westerberg introduced the item commenting that University of Idaho president Duane Nellis is the sole finalist for the Texas Tech University presidency which necessitates a need to start the process for a presidential search committee and to identify an interim president. Mr. Westerberg asked for comments regarding a screening committee and the process which will likely take several months. He posed three questions to Board members. First, should the search committee hire a private firm to help in the search? Second, should the interim president be eligible to apply for the presidency? And third, that the Board provide any specific recommendations for the composition of the screening committee.
Mr. Soltman commented that President Nellis has not resigned and as such is still the President of the University of Idaho. He further added that any communication on this issue needs to go through Marilyn Whitney, Chief Communications Officer, in the Board office. Mr. Westerberg suggested that the Board clearly outline the expectations for the interim president including that they not be eligible to run for the presidency. He also recommended that the interim president and the search committee identify whether they want to identify and use a search firm. Ms. Atchley agreed with Mr. Westerberg on both comments. Dr. Goesling concurred on the need of a search committee and recommended identifying an interim president as soon as possible. (3)

Executive Session

Item:
 University of Idaho
Date: 3/21/13
Minute Page Number: 1
Motion: To go into Executive Session pursuant to Section 67-2345(1)(a), Idaho Code, to consider hiring a public officer, employee, staff member or individual agent. The motion carried unanimously.

Business Affairs and Human Resources

Item:
Athletics Conference
Date: 3/27/13
Minute Page Number: 1-2
Motion: To approve the request by the University of Idaho to authorize the President of the University of Idaho to negotiate the final terms and determine whether to accept an invitation to the Sunbelt Conference as a football only member, in compliance with all Board policies and procedures. A roll call vote was taken. The motion carried unanimously.
Discussion: 
Mr. Terrell introduced the item, asking Board member Lewis from the Athletics Committee to comment. Mr. Lewis reported that discussion on the Athletics Committee was productive and positive, and that they support this move by the University of Idaho to accept an invitation to join the Sunbelt Conference. Mr. Terrell summarized the staff comments of the item which indicate support and approval of the motion. He indicated that with no entry or exit fees, the University of Idaho gains maximum flexibility during a time of volatile conference realignments while ensuring stability for the program.
Dr. Nellis also commented on the advantages of the program and that it will help move the program from an independent status to a more solid status. (1-2)

Item: Interim Chief Executive Officer
Date: 3/27/13
Minute Page Number: 2
Motion: To appoint Don Burnett as the Interim President for the University of Idaho at an annual salary of $240,000, effective June 1, 2013 and to authorize the Executive Director to execute the appointment letter outlining the standard terms and conditions for the position. A roll call vote was taken. The motion carried unanimously.
Discussion: Mr. Soltman introduced the item and commented on Mr. Burnett’s extensive background and career. Mr. Burnett is originally from Pocatello and received his JD from the University of Chicago and an LLM degree from the University of Virginia. He returned to Idaho where he entered into private practice and also became president of the Idaho State Bar among other accomplishments. Mr. Burnett accepted the deanship at the University of Louisville in 1990 and in 2002 returned again to Idaho to accept the deanship for the University of Idaho.
Mr. Terrell also commented positively on Mr. Burnett’s career and indicated he is an exceptional choice for the appointment of Interim President. (2)

Item: Other Business
Date: 3/27/13
Minute Page Number: 2
Discussion: Mr. Soltman indicated there would be press conferences to follow on both the appointment of the Interim University President as well as the University’s possible invitation to join the Sunbelt Conference. (2)

Business Affairs & Human Resources (BAHR) - Section II - Finance

Item:
 Overview - Student Tuition & Fee Rates (Academic Year 2013-2014)
Date: 4/17-18/13
Minute Page Number: 3, 5-6
Motion: To increase the FY 2014 annual full-time resident tuition and fees at University of Idaho by 5% ($312) for a total dollar amount of $6,524; and to increase the annual full-time tuition for nonresident tuition by 2.3% ($288) for a total dollar amount of $13,076. Mr. Westerberg offered the substitute motion; a roll call vote was taken and the substitute motion passed 6-1. Mr. Terrell voted nay on the motion.
Motion: To approve all other fees set forth in the FY 2014 University of Idaho tuition and fees worksheet which will be made part of the written minutes. The motion carried unanimously. 
Discussion: President Nellis provided a recap of fees for the University of Idaho for the Board members. He introduced the interim University President Don Burnett, new Student Body President Max Callan, and the current Student Body President Hannah Davis. He also recognized Ms. Kate Cobb, a University of Idaho graduate and member of the Professional Student Association in the audience.
Dr. Nellis provided a recap of their general education budget from FY01 to FY13 and the trends of that budget which show state funds have decreased over the years and consequently student tuition and fees have increased over the years. He indicated there have been increased medical benefits, required increases such as in utilities, promotions, and library costs, a base tuition shortfall, and unfunded state obligations that equates to a total challenge of $9.8 million. Their total number of students is up, but the number of full time students is down. Their current tuition is $6,212.00. Ms. Hannah Davis recapped they are asking for a 5.9% increase in resident tuition and fees, a 1.8% increase in the non-resident fees, a 11.8% increase in graduate fees, a 0.7% increase in student activity fees, and no increase in facility or technology fees.
Dr. Nellis indicated they are at 73% of their peer average. He commented that new resources include state funding to include medical benefits, enrollment workload adjustment (EWA), occupancy costs, land endowment and tuition and fees, and shared how those dollars might be allocated to meet the university’s challenges. In the 50-state comparison, they are 47th in the nation for resident tuition and fees; Utah and Wyoming are lower, and the median household income for Idaho ranks 29th. Related to inflation and efficiency, they are 20% more efficient per full-time equivalent (FTE) than in FY01. They have used positive steps toward change such as promoting entrepreneurial thinking to cut costs and raise revenues, increase efficiencies, restructured small enrollment classes, and improved financial aid to name a few.
Mr. Soltman asked what would their tuition request increase would be without the $2.3 million, i.e., to cover a tuition shortfall from the prior year. Mr. Keith Ickes responded that they would look at other opportunities that the student body could work with them on to move the institution forward. Dr. Nellis clarified that each percent generates about $600,000.
Ms. Atchley expressed concern about their enrollment projections and asked if they expected the trend to continue. Dr. Nellis responded that they have made advancements with their recruiting process and their applications seem to be up from last Fall. He added that their scholarship structure has been improved which should attract more students as well.
Mr. Lewis questioned the costs to deliver per FTE in the chart that was provided to Board members. Mr. Christie responded that the charts are calculated per institution and the contents come from the audited financial statements. He went on to explain how to interpret the graph and what the numbers and lines mean and explained how the costs would be affected by changes in FTE. Mr. Christie clarified that the chart represents the costs per FTE. Dr. Goesling asked about the variance between administrative costs and instructional costs and expressed concern that instructional costs have not increased as much as administrative costs. He also expressed concern about deferred maintenance costs. Mr. Christie commented that the institutions along with the BAHR committee are looking into the deferred maintenance costs.
Mr. Luna commented generally on what a bargain it is to attend an institution in Idaho along with the high quality of the education students receive. He asked about the presentation by BYU Idaho a year ago on restructuring how higher education is delivered and if UI explored any of the ideas presented by Dr. Clark from his presentation. Do they intend to move toward that model? Dr. Nellis responded that with BYU Idaho being private, they receive a significant amount of funding from the private sector and their affiliation with the LDS church. BYU Idaho has a five course teaching structure and no research mission such as the UI does. He indicated they have looked at it, and relative to the trimester system, they have worked to enhance their summer school program. Mr. Luna pointed out that BYU-Idaho didn’t get where they are by merely enhancing summer school; they went to a full three semester tract. He also questioned the additional costs for attending a research institution. Dr. Nellis responded that there are increased lab and faculty costs to a research institution, as well as a benefit to the state of Idaho. Mr. Edmunds interjected that it is important to recognize that BYU Idaho has changed the delivery models of the traditional institution. Provost Baker added that UI has a task force looking at the BYU Idaho model and are examining a three-year completion model as well. Those studies are nearing completion and will be reported on as they are available. He felt the issue would be about marketing this type of model.
Mr. Westerberg asked about the bond reissuance. Mr. Ron Smith responded there will be approximately $400,000 in savings on a one-time basis and clarified they are taking the savings up front rather than over 10 years.
Mr. Lewis asked about the change in professional fees related to the law school and the reference to a university-wide transition to charging graduate students full time at nine credits. Mr. Ickes responded that there has been a plateaued tuition for graduate students at ten credit hours and the national standard is at nine credit hours. They found many students were paying the per credit fee but were not achieving full time status. Consequently, what they have done is adjusted the transition to 1-9 credit hours for graduate students in full time status. Mr. Lewis asked if that would result in increasing or decreasing funds to the university. Mr. Ickes responded it will keep things fairly level. Mr. Lewis also asked about the move of the law school to Boise having an effect on the increase. Mr. Burnett responded that it is two-part and discussed the law school details in Moscow and Boise, adding the 4% increase is much needed and is supported by students. He indicated the fact that they are delivering the JD degree to more students in Boise results in some commensurate resizing in Moscow and does have the effect of the university being required by accreditation to do more exclusive things that would likely be undertaken in Boise anyway for the benefit of all the students.
There was additional discussion about the increases particularly for part time students. Mr. Ickes commented they normalized graduate tuition to nine credit hours and normalized it across part-time per-credit-hour basis so a student pays an even schedule of one credit hour at a time through nine credit hours. It is aligning tuition with the norm.
Dr. Goesling asked how their healthcare model is made up and if employees are being asked to pay more. Mr. Ickes responded that they are self insured. The state is mandating a new $9,100 per individual employer contribution to the medical plan and in the past two years employee contributions have gone up to keep their plan self sustaining. He described additional changes in employee premiums and indicated they are reviewing their plan with a consultant. (5-6)

Open Forum

Item:
Open Forum
Date: 4/17-18/13
Minute Page Number: 14
Discussion: Mr. Edmunds introduced Kate Cobb. Ms. Cobb, President of the Graduate and Professional Student Association at the University of Idaho, asked to speak about the interaction between students and the administration at the university. Ms. Cobb commented that collaboration is unique to UI and that not many of the students at other institutions have the same personal contact with administration. She outlined a number of meetings she attends and identified many high level personnel that she is able to communicate and collaborate with. She indicated through these meetings, she is able to help create opportunities for students, increase their attendance at university functions, and enhance recruitment efforts. She commented on the importance of this interaction with students and that it makes them feel like more than just numbers or names, adding that university staff care about their students.
Dr. Nellis introduced the University of Idaho’s new football coach, Paul Petrino, and gave a brief history of his background and accomplishments. Mr. Petrino thanked the Board for its support of the institutions and offered some positive comments regarding the football program at UI going forward. He added the importance of making sure student athletes are accountable in the classroom and reassured the Board that subject was a priority for the university. (14)

Business Affairs & Human Resources (BAHR) - Section II - Finance

Item:
 Renewal of Lease - CH2M Hill
Date: 4/17-18/13
Minute Page Number: 15
Motion: By unanimous consent to approve the request by the University of Idaho for authority to enter into a sublease with CH2M Hill in substantial conformance to the form submitted to the Board in Attachment 1 and to authorize the University’s Vice President for Finance and Administration to execute the lease and any related transactional documents. (15)

Item: Renewal of Lease - UICD/Harbor Center
Date: 4/17-18/13
Minute Page Number: 15
Motion: By unanimous consent to approve the request by the University of Idaho for authority to enter into a lease with the City of Coeur d’Alene in substantial conformance to the form submitted to the Board in Attachment 1 and to authorize the University’s Vice President for Finance and Administration to execute the lease and any related transactional documents. (15)

Item: Purchase of Mass Spectrometer
Date: 4/17-18/13
Minute Page Number: 15
Motion: By unanimous consent to approve the request by the University of Idaho for the purchase of a mass spectrometer for a purchase price of $633,127.00 pursuant to the vendor quote attached to the materials presented to the Board. (15)

Planning, Policy & Governmental Affairs

Item:
 Facility Naming
Date: 4/17-18/13
Minute Page Number: 15
Motion: By unanimous consent to approve the request by the University of Idaho to name the proposed classroom and office facility to be constructed for the Center for Forest Nursery and Seedling Research at the Franklin H. Pitkin Forest Nursery, “The Tom and Teita Reveley Classroom Facility.” (15)

Item: Annual Progress Report
Date: 4/17-18/13
Minute Page Number: 18
Discussion: University of Idaho President Duane Nellis provided the Board with a progress report on the university’s strategic plan. He commented UI is nationally recognized as a research institution across the United States and on educational advancement and student affordability, student accessibility, first generation students, and increasing funds for students in need. Dr. Nellis indicated they have secured over $125 million for student aid at the UI and there is a strong presence of veteran support on campus. They were recently recognized by Military Times magazine as one of the top 150 military friendly institutions in the US. He recognized various highlights from their athletic program and how student athletes at UI are outstanding scholars as well, keeping their grade point averages up. He indicated UI’s graduation rates are up and they intend to continue to increase that rate.
Dr. Nellis commented their WWAMI program has produced 370 physicians who are currently practicing in Idaho, adding how pleased they were that the Legislature approved five additional WWAMI seats this year. He commented on the quality of educators at the UI and their commitment to the students. They have had only one pay raise in the last seven years, and Dr. Nellis is concerned about retaining top quality faculty and staff who are working so hard for the students and state. The university is rated as one of the safest campuses in the United States and they work regularly on keeping it a safe environment for students. Dr. Nellis discussed the economic impact and research provided by UI, commenting that for every dollar the university gets, they generate about $9.50 to $10.00 for the economy. He added they have applied for a number of patents and they have grown their research aggressively over the last three years. Dr. Nellis commented positively on IGEMS and remarked on how extensively they are involved in the agricultural community. He added they have been recognized as a university of distinction in the United States for their contributions as well as their extension to the community and 4-H programs.
Dr. Nellis remarked about the university’s vision going forward and about their plans for the care of aging facilities. He introduced their IRIC building they hope to break ground on soon. He closed his report with comments in support of the university, the interim president and the future of the institution. (18)

Item: President's Council Report
Date: 4/17-18/13
Minute Page Number: 19
Discussion: President Nellis provided a report from the Presidents’ Council meetings on behalf of President Bert Glandon who was absent, and answered questions. He reported that at the last President’s Council they discussed MOOCs, e-learning across the state, cloud technology, Utah’s out of state resident tuition bill, campus alcohol awareness, graduate level courses in collaboration with the Veteran’s Hospital, and the impact of the Affordable Health Care Act on adjuncts.
The presidents discussed which MOOCs will be the best for their respective institutions and the institutions are looking into that on their own, adding there will be continued dialogue on that topic. On a related topic, they discussed e-learning across the state and concluded the best action would be to charge the Chief Academic and IT Officers to meet and discuss best practices across the state to include possible future options, costs across the state, deliverables, security, etc.
Related to cloud computing, Dr. Albiston led the discussion during President’s Council, where they determined the Chief Academic and IT Officers would work to report on the item in more detail. The presidents discussed Utah’s out of state resident tuition bill, and Washington State’s flat fee on-line tuition, that has created a more competitive environment from the bordering states. As a way to help address that concern, they discussed increasing the waiver cap from 6% to 8% to be more competitive, and an approach is being developed in the BAHR Committee related to the issue. Presidents reviewed where each institution is related to alcohol on campus. UI has a task force engaged in this work presently and will be presenting more information to the Board at a future meeting. They discussed graduate level courses in collaboration with the Veteran’s Hospital, and also discussed the Affordable Health Care Act and its impact on adjunct faculty. 
Ms. Atchley asked for more details about Utah. Dr. Vailas responded that Utah passed legislation related to concerns in enrollment where non-resident tuition was dropped for two years to resident rate tuition to attract more students. The other issue was that of a flat fee for on-line tuition that has been adopted by other states. (18-19)

Item: Approval of Institution, Agency and Special/Health Programs Strategic Plans
Date: 4/17-18/13
Minute Page Number: 23-24
Discussion: Dr. Nellis from the University of Idaho (UI) provided a report on its strategic plan which contains four goals, adding they are in the second year of implementing the plan. Their plan is linked to the Board’s goals. Provost Doug Baker provided an overview of their goals and discussed some performance measures of each. Their first goal of teaching and learning enables student success in a rapidly changing world. Their objectives are to build adaptable, integrative curricula and pedagogies, and to develop integrative learning activities that span students’ entire university experience. Strategies under Goal 1 objectives include streamlining policies to enable creative program revision, using internal and external assessments, developing increased learning opportunities for underserved communities, increase educational experiences within learning environments, and increase opportunities for student interaction and interdisciplinary collaboration to name a few. Under their second goal of scholarly and creative activity, they promote excellence in scholarship and creative activity to enhance life today and prepare students for tomorrow. Their objectives for this goal include strengthening all scholarly and creative activities consistent with the university’s strategic missions and signature areas, and enabling faculty, student and staff engagement in interdisciplinary scholarship and creative activity. Provost Baker indicated goal three is an outreach and enrichment goal structured to meet society’s critical needs by engaging in mutually beneficial partnerships; and objective four is a community and culture oriented goal which encourages students to be purposeful, ethical, vibrant and open to community.
Mr. Lewis suggested related to metrics it would be helpful to know what percentage institutions are at today and what metric it is being measured against for tomorrow. He wanted to be able to see clearly whether institutions were achieving improvement. Dr. Goesling echoed those comments and suggested comparing the institutions against their peer institutions. Provost Baker pointed out that a performance measures report was provided to the Board in October 2012. (23-24)

Business Affairs & Human Resources - Section II - Finance

Item: Authorization for Issuance of 2013 General Revenue Project and Refunding Bonds
Date: 4/17-18/13
Minute Page Number: 36-37
Motion: To approve the request by the University of Idaho for a Supplemental Resolution for issuance of the Series 2013A, and 2013B bonds, (included in this approval is the Board’s finding that the projects to be financed thereby are necessary for the proper operation of the University of Idaho and economically feasible), the title of which is as follows: 
A SUPPLEMENTAL RESOLUTION of the Regents of the University of Idaho authorizing the issuance and sale of (i) General Revenue and Refunding Bonds, Series 2013A, in the principal amount of up to $10,500,000 (the “Series 2013A Bonds”), and (ii) Taxable General Revenue Bonds, Series 2013B, in the principal amount of up to $7,000,000 (the “Series 2013B Bonds” and together with the Series 2013A Bonds, the “Series 2013 Bonds”), authorizing the execution and delivery of a Bond Purchase Agreement, Escrow Agreement, Continuing Disclosure Agreement, and other documents, and providing for other matters relating to the authorization, issuance, sale and payment of the Series 2013 Bonds. A roll call vote was taken and the motion carried unanimously.
Discussion: Mr. Ron Smith from the University of Idaho commented they seek to refinance the current $1,792,913 million debt to Wells Fargo Bank in light of the favorable interest rate market. The university used internal reserves to initially fund the McCall property purchase price and acquisition costs, and seeks to reimburse its reserves from this bond issuance. The savings to the university from eliminating the current lease rate of approximately $250,000 per year will offset the future debt service.
Board approval of this bond issuance would bring UI’s total projected annual debt service to approximately $12.8M in FY 2014. UI’s current debt service as a percent of operating budget is 3.53%. Refunding savings from the 2013A issuance are reflected in total debt service amounts, so this bond issuance would decrease that ratio to 3.43%. The Board has informally considered 8% as a debt service ceiling.
Mr. Lewis asked about their dedicated payment stream for this debt. Mr. Smith responded that all their unallocated revenues would be dedicated to repayment. (36-37)

Business Affairs & Human Resources (BAHR) - Section II - Finance

Item: Purchase of Personal Property
Date: 5/15-16/13
Minute Page Number: 2
Motion: By unanimous consent to approve the request by the University of Idaho for authority to purchase and install a new scoreboard system for the Kibbie-ASUI Activity Center, as per the specifications set out in Attachment 1, at a total cost of $1,151,858, and to authorize the vice president for finance and administration (or his designee) to execute all necessary documents for such acquisition and installation.

Item: Building Renovation
Date: 5/15-16/13
Minute Page Number: 2-3
Discussion: Ron Smith from the University of Idaho provided a report on the proposed building renovation of the Education building at the University of Idaho for the Board members. The College of Education building is a 62,700 square foot building constructed in 1968. This building was a feature in the Joint Finance-Appropriations Committee (JFAC) and Permanent Building Fund Advisory Council (PBFAC) visits last summer. The University and the Division of Public Works (DPW) collaborated in joint funding of an in-depth survey of the asbestos within the building during 2012. The study revealed that the asbestos coating was largely intact, but that it has begun deteriorating. The expected cost to remove the contamination was estimated to be in excess of $2.25M. That estimate was for removal and abatement alone and did not include project A/E fees or Industrial Hygienist fees, contingencies and/or replacement materials or systems. The current condition of the building includes many issues including necessary asbestos abatement, deteriorating exterior brick masonry, deteriorating building exterior surfaces, and an outdated HVAC system. Additionally, the University and DPW attempted to replace the failing roof on the building with directed Alteration and Repair allocations funded in FY 2003 and implemented in 2004. However, the application of the new roof insulation caused the asbestos fire-proofing to come loose and the application of the new roof was halted. In lieu of that, the existing roof was top coated with a sealer as a temporary solution. This left the roof without sufficient slope and the sealer application is now failing. 
Given the above background and circumstances the University is ready to proceed with an alternative approach. For FY 2014 the State of Idaho appropriated $3.75M to the University for the purpose of addressing deferred maintenance needs, and was partially the result of a summer tour of campus by JFAC where this need was described. By leveraging the State of Idaho appropriations with University resources they are asking for approval for a $14.5M project to address all of the needs described for the College of Education building. The immediate fiscal impact is about $400,000 overall project funding would be about $5 million from the state. They do have the money available and believe this would be a good investment for the university. The total planning time is one year for planning and two years for construction. Mr. Terrell indicated this item would come forward for further discussion and discovery at the June meeting. Mr. Freeman clarified that this item was brought forward as an information item at this meeting as a timing issue and that once the Board approves it, it will move forward. (2-3)

Work Session

Item:
 Program Prioritization Process
Date: 6/19-20/13
Minute Page Number: 2-3
Motion: To approve the program prioritization proposal for University of Idaho as presented. The motion carried unanimously. Mr. Lewis and Mr. Edmunds were absent from voting. 
Discussion: Interim President Don Burnett from the University of Idaho introduced Interim Provost Dr. Kathy Aiken, and Vice President of Finance and Administration Ron Smith to provide detail on the program prioritization process. He provided some supportive introductory comments on how UI has approached the Board’s directive on program prioritization and how they have some experience with it. He remarked that in 2008-09 the university examined its academic programs based on the Dickeson model. During that time, they closed 37 programs and put 15 on a watch list.
Provost Aiken started by saying that rather than calling this a program prioritization process, they are referring to it as a Focus for the Future for the university. She provided for Board members a visual map of what they have accomplished thus far based on Dickeson’s model. The university proposes to use an inclusive and comprehensive process which will include the deans, department chairs, senior administrators, faculty and staff leaders as well as student leaders to participate in program review. The review will include administrative as well as academic programs. She indicated they will do program review in all quintiles, apply criteria and use the results. They expect a collaborative approach to this task will provide them with more useful information as they look holistically at the university, and will allow them to make some challenging decisions. She also indicated that since 2008-09 they have reviewed programs on a continuous basis.
Ms. Atchley asked if they addressed non-academic programs in their previous experience. Dr. Aiken responded they had not, but many of the criteria and experiences would be useful in addressing non-academic programs going forward. Mr. Smith also responded similarly and indicated they would be looking at opportunities to provide efficiencies in the non-academic areas. Mr. Soltman asked if athletics and auxiliaries would be included. Mr. Burnett responded auxiliaries and athletics would be considered. Dr. Aiken walked the Board members through the decision cycle for the prioritization process. (2-5)

Business Affairs & Human Resources (BAHR) - Section II - Finance

Item:
Football Air Charter Service Contract
Date: 6/19-20/13
Minute Page Number: 10
Motion: By unanimous consent to approve the request by the University of Idaho to enter into an air charter service contract for the 2013 Football team’s away games for an amount not to exceed $606,355, and to authorize the vice president for finance and administration to execute the contract in substantial conformance with the form submitted to the Board as Attachment 1. (10)

Item: Faculty Constitution and By-laws
Date: 6/19-20/13
Minute Page Number: 10
Motion: By unanimous consent to approve the proposed changes to University of Idaho Faculty constitution and by-laws as set forth in the materials submitted to the Board as attachment 1 and 2. (10)

Planning, Policy & Governmental Affairs

Item:
 President's Cabinet
Date: 6/19-20/13
Minute Page Number: 13
Discussion: President’s Council Chair Don Burnett reported on behalf of the President’s Council. The Presidents’ retreat will be just prior to the August Board meeting in Pocatello. On Tuesday, August 13, they will have a work session and a reception that evening with the committee chairs of the Board; followed by a continuation of the meeting Wednesday morning which will include the committee chairs.
He reported on the recent activities of the Presidents’ Council which included discussion on the University of Idaho Taskforce Update on Alcohol Use Policy, update on the Web Portal, and Program Prioritization Process. At the Council’s May 7, 2013 meeting major topics discussed included progress and next steps on alcohol issues, the alternative statewide degree, principles of institutional business enterprises, voluntary framework of accountability and CEC budget request. He commented that the presidents adopted a resolution to urge the Board to advocate with the Governor and Legislature for a statewide CEC request.
President Burnett provided a very thorough report on the status and findings thus far of the Alcohol and Greek Life Task Forces. He reported on some statistics of under age and young adult drinking, adding that since this is a community issue, both the campus and the community should be involved. He indicated that permitted events have lesser outcome of alcohol incidence than non-permitted events do, concluding that permitting may be an effective way of addressing the problem, along with increased accountability for students, policy changes and working with law enforcement. He summarized the entities and people who make up the Alcohol Task Force and reported that both the Alcohol Task Force and the Greek Living Task Force recommend a paradigm shift on campus, adding that there will be further discovery and discussion at the August Board meeting. (13)

Item: University of Idaho CEO Search - Status Update
Date: 6/19-20/13
Minute Page Number: 15-16
Discussion: Ms. Atchley reported to the Board that the UI presidential search process is proceeding well. The search committee spent considerable time developing the position profile and felt the advertising was far reaching to attract highly qualified candidates. August 15, 2013 is the deadline for submission. Tentatively, in September, they expect to review applications and interview candidates, and in October they intend to interview finalists.
Ms. Atchley reported that one item which was discussed was the physical state of the current residence provided for the university President. The Presidential residence is a factor in the current search and addressing and resolving the housing issue will be beneficial to the search.
Mr. Ron Smith provided comments about the residence which was built in 1966. They received estimates in consideration of renovation based on the age, condition, and design of the current building. Those estimates for renovation came back between $300,000 and $400,000 which do not include repairs to windows, or the HVAC system. They have determined that renovation is neither feasible nor cost effective long-term.
Mr. Smith reported that the university has also met with the UI Foundation to discuss financial assistance for a renovation or replacement of the residence. Early estimates indicate new construction to include both private living quarters and public/event space could cost as much as $2 million (10,000 sf @ $200/sf). The Foundation has indicated it may be able to fund construction of the private living quarters, which is approximately one-half the cost of the project. Mr. Smith indicated they would return to the Board with more solid estimates once those are obtained. He indicated they are looking into a temporary solution in the interim such as a rental property. (15-16)

Item: Alcohol Permits for 2013 Home Football Games - Pre-Game Events
Date: 6/19-20/13
Minute Page Number: 19
Motion: To approve the request by the University of Idaho to allow alcohol service during the 2013 football season in the North Kibbie Field, Student Activities Field, and the Menard Law Building foyer under the conditions outlined in Board policy section I.J., subsection 2.c. The motion carried unanimously. Mr. Lewis and Mr. Edmunds were absent from voting. (19)

Item: Alcohol Permits for 2013 Home Football Games - Club Seating
Date: 6/19-20/13
Minute Page Number: 19
Motion: To approve the request by the University of Idaho to allow alcohol service during the 2013 football season and during the spring 2014 football scrimmage, in the Litehouse Center / Bud and June Ford Club Room (Center) located in the ASUI-Kibbie Activity Center under the conditions outlined in Board Policy I.J., subsection 2.c. The motion carried unanimously. Mr. Lewis and Mr. Edmunds were absent from voting. (19)

Business Affairs and Human Resources - Section I - Human Resources

Item:
 Multi-Year Employment Agreement - Men's Head Basketball Coach
Date: 6/19-20/13
Minute Page Number: 29
Motion: To approve the request by the University of Idaho to enter into a multi-year employment contract with Don Verlin as Men’s Basketball Head Coach for a term extending through June 30, 2016, with an annual base salary of $156,832 and such base salary increases, rolling one year extensions and supplemental compensation provisions, in substantial conformance with the form submitted to the Board in Attachment 2. The motion carried unanimously. Mr. Lewis and Mr. Edmunds were absent from voting.
Discussion: Mr. Terrell introduced the item indicating the University of Idaho requests approval to extend the contract for men’s head basketball coach Don Verlin for three years.
Mr. Kent Nelson commented that this contract started as a five-year contract, and they are recommending a three-year contract with a rolling term, and that there are increases in salary that do require review by the president. Mr. Nelson commented that based on the achievements of Mr. Verlin, the university believes this commitment is justified and will provide continuity for the program. Mr. Nelson echoed the comments of BSU from BAHR item number two on the competitive nature of retaining good coaches.
Mr. Terrell requested at this time the meeting move to item 7 on the BAHR Finance agenda for the approval and signature of bonds. (29)

Business Affairs and Human Resource - Section II - Finance

Item:
 Property Purchase - Vacated Industrial/Railroad Lands
Date: 6/19-20/13
Minute Page Number: 32-33
Motion: To approve the request by the University of Idaho to purchase 4.13 acres of vacated industrial/railroad lands located between campus and downtown Moscow for a purchase price of $1.85 million and to pay transaction costs as set forth in the Purchase and Sale Agreement submitted to the Board; and further to authorize the Vice President for Finance and Administration and Bursar of the University of Idaho to execute all necessary transaction documents for closing the purchase. The motion carried five to one.
Discussion: Dr. Goesling voted nay on the motion. Mr. Lewis and Mr. Edmunds were absent from voting.
Mr. Terrell commented the University of Idaho would like to purchase 4.13 acres of vacated industrial/railroad lands between campus and downtown Moscow, adding that the price of the land would likely be going up in the future. He commented that historically the university has acquired available properties between downtown Moscow and the campus. These property acquisitions have been deemed essential to facilitate the growing operations and responsibilities of the university, preserve the viability and continued relevancy of the university’s infrastructure, and to contribute to university marketability and student desirability.
Dr. Goesling expressed concern about the location of the land not being directly next to the university and the possibility of another entity purchasing adjacent land. Mr. Smith responded that the land is in fact adjacent to the university and that their parking lot is only separated by a creek. With use of a map as a visual aid, Mr. Smith clarified for Dr. Goesling the property owned by the university and that which is proposed to be purchased.
Mr. Smith remarked on partnerships that would be developed should they be able to purchase the land. Interim President Don Burnett commented on the importance to the university of the purchase of this property and the downfalls of not being able to obtain it. Mr. Smith commented they have not clearly outlined the intended use, but the property would likely be used for medical expansion, Gritman research, the WWAMI program, possible student housing, retail opportunities and other possibilities, and is consistent with the university’s Long Range Capital Development Plan. The development would yield revenues to the institution.
There was concern expressed regarding the university’s deferred maintenance considerations, low reserves and high needs. Mr. Smith indicated they are comfortable with the risk and echoed that the development would generate revenue and be a strategic investment for the university. (32-33)

Item: College of Education Building Project - Planning & Design
Date: 6/19-20/13
Minute Page Number: 33-34
Motion: To approve the request by the University of Idaho to implement the planning and design phases of a Capital Project for the College of Education Building Asbestos Remediation and Whole Building Renovation and Improvements, in the amount of $1,547,900, and to repay UI funds expended in this phase through bond proceeds at a later date. Authorization includes the authority to execute all necessary and requisite Consulting, Industrial Hygienist, and Vendor contracts to fully implement the planning and design phases of the project. Bond Indebtedness Authorization and Construction Authorization will require a separate authorization actions at a later date to be determined. The motion carried six to zero. Mr. Lewis and Mr. Edmunds were absent from voting.
Motion: To approve the Resolution of the Board of Regents regarding authority for the University of Idaho to use future bond proceeds to reimburse the planning and design expenditures associated with the College of Education Building Asbestos Remediation and Whole Building Renovation and Improvements as set forth in Attachment 1 to the materials submitted to the Board. A roll call vote was taken and the motion carried six to zero. Mr. Lewis and Mr. Edmunds were absent from voting.
Discussion: Mr. Terrell introduced the item which is a request for Capital Project Authorization to plan and design a project which provides for asbestos remediation and whole building renovation and improvements within the College of Education Building. He indicated that House Bill 313 appropriated $3.75M to each of the three universities to meet deferred maintenance needs and contains legislative intent language involving the Division of Public Works (DPW) working jointly with the State Board of Education on suitable projects for which funds have not been previously appropriated through occupancy costs. This project satisfies the legislative intent and is consistent with the strategic goals and objectives of the College of Education and is fully consistent with the university’s strategic plan.
Dr. Goesling asked why they were not using a design-build process. Mr. Smith responded that they are exploring that option with DPW and they also will have people who need to be relocated during the process which will affect the process.
Mr. Westerberg expressed concern that the university’s reserves are too low to approve projects going forward and strongly urged the institution to build its reserves up. Dr. Goesling suggested the BAHR committee look at how the debt load is determined.
Mr. Freeman responded that they hope to bring back a debt policy at the August meeting and that there is a desire to have a fixed number for the debt/burden ratio. They also want to acknowledge that institutions should be referencing industry standards in their debt burden. He will bring a first reading on the policy before the Board in August. Mr. Terrell also suggested the institutions, when they bring forward items such as this that affect their debt, also need to communicate to the Board how they intend to reduce their debt burden going forward. (33-34)

Business Affairs & Human Resources - Section I - Human Resources

Item:
 Multi-Year Employment Agreement - Head Women's Basketball Coach
Date: 8/14-15/13
Minute Page Number: 18
Motion: To approve the request by University of Idaho of a three (3) year employment contract with Jon Newlee as Women’s Basketball Team Head Coach for a term extending through June 30, 2016, with a provision for rolling one year extensions, and an annual base salary of $92,483.20 and such base salary increases and supplemental compensation provisions, in substantial conformance to the form submitted to the Board in Attachment 1. The motion carried eight to zero.
Discussion: Mr. Terrell introduced the item indicating it has gone through the Athletic Committee and is recommended for approval. Ms. Atchley commented on the contract amounts and the penalties for leaving early being disproportional to the salaries of certain coaches and she asked for feedback. Mr. Ron Smith from the UI asked Rob Spear to address that question. Mr. Spear responded that buyouts in contracts for athletic departments are very important to protect the investment. He commented that Mr. Newlee’s attorney has reviewed the contract and is in agreement with it, and they feel the protections in place or proportional and adequate. Mr. Freeman also reminded the Board that the liquidated damages language in the model coaches’ contract has been revised to better protect the university. Ms. Atchley recommended discussing the matter of penalties on the coaches’ contracts in more depth in the Athletics Committee. (18)

Item: New Staff Classification System
Date: 8/14-15/13
Minute Page Number: 18-19
Motion: To approve the request by the University of Idaho to implement the revised classification system for classified employees at the University of Idaho. The motion carried eight to zero.
Discussion: Mr. Terrell indicated staff has reviewed and recommends approval of the item. Mr. Ron Smith indicated they are proposing the revised classification system as a management tool to help better manage personnel on campus. He introduced Executive Director of Human Resource at the UI, Greg Walters, for discussion on the item, along with David Ensler from Simpson Consulting who assisted on the system. Mr. Ensler outlined why the university is proposing a new classification system, pointing out that the system has not been reviewed for eight years. He indicated the updates do not affect any faculty on campus and commented it will work well for both classified and non-classified staff. He mentioned the system differs slightly from the Hay Points system but parallels it in many ways. The UI classification systems parallels the state classification system and also has provided an opportunity to review compensation. They feel the new system will be responsive to the demands of a changing organization and will assist in program prioritization exercises.
Mr. Ensler thanked the Board for the opportunity to assist with the development on the system. He summarized this system is better suited for a higher education system, incorporates market data effectively, incorporates market data effectively, incorporates one system for both classified and exempt staff and provides better measures for job impact and job knowledge. It also allows for a better level of transparency for employees of how the system works.
Mr. Lewis asked whether the $180,000 is the full fiscal impact or if the system would be affected more over time. Mr. Smith responded that they have been thinking through the fiscal impact and will be addressing those issues as they move forward with the new system. He indicated that the longer term effect will be around $1 million in order to eliminate equity issues and get everyone in the right classification. Mr. Ensler added there are some hidden costs in upgrading a system. Mr. Lewis asked about merit increases. Mr. Hawthorn responded that merit increases will be addressed separately. (18-19)

Business Affairs & Human Resources - Section II - Finance

Item:
 FY 2015 Capital Budget Requests
Date: 8/14-15/13
Minute Page Number: 22-23
Motion: To approve the Gender Equity Reports for BSU, ISU, UI, and LCSC as submitted. The motion carried eight to zero.
Discussion: Mr. Terrell indicated the institutions have submitted their reports which were included in the Board materials. Mr. Lewis indicated that based on discussion in the Athletics Committee, they hope to accomplish two things with the reports. One is to understand the requirements related to Title IX, and the second is to give the Board information so it can make decisions with respect to funding for gender equity. Mr. Lewis explained the first two sections of the report gives the information relative to compliance with Title IX. The middle section provides information on how many sports in the men’s and women’s categories and the number of participants. There is also historical cost data provided and a breakdown of where money is going. (23)

Item: Intercollegiate Athletic Reports - NCAA Academic Progress (APR) Scores
Date: 8/14-15/13
Minute Page Number: 23
Discussion: Mr. Terrell provided a brief summary of the item and that each institution provided a statement regarding APR and how the NCAA requirement affects that institution. Mr. Lewis complemented the institutions on their progress related to this item. Mr. Edmunds requested this information be highlighted and shared with the community. (23)

Item: Nike Contract
Date: 8/14-15/13
Minute Page Number: 24
Motion: To approve the request by the University of Idaho Athletic Department to enter into the Nike Athletic Team Apparel agreement under the terms set out in Attachment 1 to the materials presented to the Board for the period June 1, 2013 to May 31, 2018, and to authorize the Vice President for Finance and Administration to execute the agreement in the substantial conformance with the terms of the contract set forth in Attachment 1. The motion carried eight to zero.
Discussion: Mr. Terrell provided a summary of the item stating the UI Athletic Department is seeking approval for the Nike Athletic Team Apparel agreement which is a five year agreement under which the University agrees to purchase all products for its covered athletic programs through Nike. The estimated cost to the university per year is approximately $400,000 for athletic team apparel purchases. (24)

Item: Executive Residence Project - Planning & Design
Date: 8/14-15/13
Minute Page Number: 24-25
Motion: To approve the request by the University of Idaho to expend up to $75,000 for design and planning for modernization, including potential replacement, of the executive residence. Authorization includes the authority to execute all requisite consulting, design, and vendor contracts necessary to fully implement the planning and design phase of the project. The motion carried six to two. Mr. Westerberg and Mr. Edmunds voted nay on the motion.
Motion: To approve the Resolution of the Board of Regents regarding authority for the University of Idaho to use future bond proceeds to reimburse the planning and design expenditures associated with the President’s Residence Project as set forth in Attachment 2 to the materials submitted to the Board. A roll call vote was taken and the motion carried five to two. Mr. Lewis was absent from voting. Mr. Edmunds and Mr. Westerberg voted nay on the motion.
Discussion: Ron Smith from UI reported to the Board, indicating there was a committee assigned with the assessment of the UI presidential residence. Based on the Review of the committee, it was decided that the current residence was too dysfunctional for repair and the university requests authority to expend up to $75,000 for planning and design. He indicated the committee is in favor of an on-campus residence for several reasons and final recommendations from the committee were to pursue design and cost estimates, to pursue external or donor funding for the residence, and to evaluate the funds raised toward the total cost. Mr. Smith indicated they believe the residence costs would be between $700 and $800 thousand, the majority of which would come from external funds. The impact to the university would be design costs, public space, and demolition and site development costs.
Mr. Edmunds asked about the difference in costs not accounted for on the cost estimate. Mr. Smith responded those are soft costs where they add a percent to the formula. Dr. Goesling asked if they have looked at using public space separate from the residence. Mr. Smith responded that is a possible consideration.
Ms. Atchley commented they will need to be prepared to address the issue of public space and spending since the university has many areas on campus used for public space. Mr. Westerberg suggested deeper clarification on the scope of the project before asking for design dollars. Mr. Smith responded they believe they have a thorough idea of the scope of the project and the design dollars will broaden that concept. He indicated they do not know what is possible with design unless they take the step to pursue plans on design. Mr. Edmunds supported the comments of Mr. Westerberg on further clarification before design dollars are spent, feeling there is too much uncertainty. Mr. Smith reminded the Board that the presidential residence may be a factor in the current search. (24-25)

Instruction, Research, & Student Affairs

Item: Five-Year Plan
Date: 8/14-15/13
Minute Page Number: 26-28
Motion: To approve the Five-Year Plan submitted. The motion carried eight to zero.
Discussion: Ms. Patty Sanchez from the Board office provided a report and presentation on the five-year plan which was also included in the agenda materials for closer review. Ms. Sanchez provided a planning schedule for visualization purposes and indicated in August 2014 they will bring a new five year plan forward.
Ms. Sanchez provided a program overview of the institutions starting with UI, and highlighted the programs they intend to bring forward. They intend to bring forward two new doctorate programs, one new master’s program, and two new bachelor’s programs. She pointed out UI has collaborative agreements with BSU, Washington State University (WSU), and the ten tribes to offer American Indian studies. They are in the discussion stages of offering an executive MBA in China. Additionally, they added to their plan the first year law curriculum to Boise projected to 2017. Ms. Sanchez highlighted the programs for ISU which included future program expansions from their main campus to the Meridian center. Their program proposals include two new graduate programs and one bachelors program.
For BSU they propose five new graduate programs, two bachelor’s programs, five graduate certificates and a new bioinformatics program which will be a collaborative effort with ISU. Ms. Sanchez indicated that LCSC proposed one new bachelor’s program, one new associate’s program and the Schweitzer Engineering partnership to offer a new AAS degree. For CSI they propose various PTE programs, and a collaborative career and technical education program with UI with an engineering and technology option. CWI proposes two new academic degrees, carious PTE programs and a collaborative 2+2 program with UI agricultural science, communication and leadership program. For NIC, they propose four new academic programs, various PTE programs and an aerospace technology program. For EITC, they propose various PTE programs, and a collaborative program with ISU’s Energy Systems Technology and Education Center (ESTEC) program. Ms. Sanchez highlighted collaborations between universities by providing a color chart for illustrative purposes.
Mr. Edmunds asked if the program changes are related strictly to the next year (2014-2015). Ms. Sanchez responded the plan is essentially for five years and those programs she highlighted today are proposed programs for the fall of 2014. Mr. Edmunds asked when they will deal with discontinued programs. Ms. Sanchez responded that the five year plan shows additions and growth. Mr. Westerberg indicated the elimination of programs still comes before the Board. He clarified that what is before the Board in the five year plan is a consensus by the CAAP Committee and recommended by the IRSA Committee. He encouraged discussion and feedback by the Board members on the institutions’ five year plan.
Mr. Lewis pointed out the number of statewide programs and felt they may not all need to be statewide. He felt as related to program prioritization, they may not all get the support necessary and cautioned on awarding so many statewide programs. Ms. Grace responded it has been difficult to determine where a program falls within statewide responsibility. She clarified there is a method to amend the programs each year. Dr. Schimpf from BSU asked for clarification of the definition of statewide, commenting that his understanding is that if the program is listed as statewide in the five year plan then the program is offered statewide; it does not mean it is a statewide responsibility. Ms. Grace indicated their intent was to represent a statewide responsibility, but it doesn’t appear to have been interpreted that way. It appears the campuses have interpreted it as a program that is offered statewide. Mr. Westerberg indicated that the five year plan would be made clearer to indicate the statewide responsibility where necessary.
Mr. Lewis indicated that the CAAP Committee should define what statewide programs are to avoid duplication and inefficiencies. There was additional discussion on the intent of statewide programs and Mr. Lewis recommended discussion the programs in greater detail within the IRSA Committee. Mr. Edmunds asked for an opportunity to chance to express concerns. Mr. Westerberg expressed to the rest of the Board members that if they have concerns with any of the plans or programs to signify them to the IRSA Committee for relay to the provosts. Ms. Atchley reminded the Board members of the land grant university’s constitutional responsibility to provide statewide programs. Mr. Edmunds asked to be provided with a list of UI programs and areas of service related to the land grant status. (26-28)

Item: III.Z. – Delivery of Postsecondary Education – Planning and Coordination of Academic Programs and Courses – First Reading
Date: 8/14-15/13 
Minute Page Number: 28-30
Motion: To approve the first reading of proposed amendments to Board Policy III.Z, Planning and Delivery of Postsecondary Programs and Courses as submitted. The motion carried unanimously eight to zero.
Discussion: Ms. Grace indicated the changes are substantial, and that proposed amendments to Board Policy III.Z will provide greater clarity, create efficiencies among existing policies, and provide institutions and staff the necessary guidance for online program delivery. She indicated that staff worked with the universities to review the current statewide responsibilities to ensure the degree titles and levels are accurate. Additionally, staff worked with the institutions to address concerns over additions or deletions of statewide responsibilities. Ms. Grace summarized those changes for BUS, ISU and UI. Staff also included a revision to the UI’s statewide responsibility statement to reflect their assignment for regional medical and veterinary medical education in which the state of Idaho participates.
Ms. Atchley suggested that mention of the statewide statutory responsibilities be included under definitions.
Mr. Lewis questioned WWAMI being awarded as a statewide mission or responsibility for UI and urged ongoing discussion about how medical education will be provided in the state. He commented that UI’s integrated architecture and design program appeared to be described broadly in the design area. Ms. Grace indicated the current policy for design is at both the baccalaureate and master’s level. Ms. Grace indicated their integrated architecture and design has been part of the stateside assignment and explained the designation of that program. Dr. Aiken echoed the remarks of it being part of their statewide responsibility, adding the programs have been approved by the Board. Mr. Lewis felt that is an area that needs clarification.
Mr. Lewis pointed out an additional recommendation with regard to how programs are categorized in the report, indicating his preference would be to put the programs on separate lines. He felt it would make it less confusing and would be easier to follow visually as well. Dr. Aiken responded they have been charged with certain statewide responsibilities identified in Idaho Code and attempted to point out those items. Ms. Atchley reminded Board member that this report serves as a guide as to what the institutions are doing now and in the next few years. It is not set in stone and is meant to be discussed and explored in greater detail, and is a tool to prevent unnecessary duplicative programs in specialized areas across the state. Mr. Lewis agreed and continued to urge caution related to statewide missions. There was additional discussion regarding statewide authority in institutional programming. Mr. Lewis concluded by saying the more definitive we can be about the programs and institution responsibility, the clearer it will be for all. It was agreed upon to consider the suggested changes to the list and make it more descriptive before the second reading.
They net discussed the changes brought over from III.L to III.Z related to designated institutions. He specifically was concerned with community colleges being regarded as designated institutions in some cases. Ms. Grace responded that community colleges have been acting as designated institutions in their service region. Mr. Lewis felt including community colleges at the same level as universities does not work. He felt policy III.L should be revised as its own policy rather than brought over to III.Z, and concluded by saying that only the four year schools should have the designated responsibility in any region.
Mr. Westerberg indicated this item would receive additional work before the second reading. He requested unanimous consent to work on III.L and bring it before the Board at a later time. There were no objections to this request. He also requested unanimous consent to table item #2 III.K. There were no objections to this request. (28-30)

Item: Health Share Ministries and SHIP Waiver
Date: 8/14-15/13
Minute Page Number: 30
Motion: To waive the requirements of Board Policy II.P.16 for those students who participate in health care Sharing Ministries as defined in section 41-121, Idaho Code. The motion carried seven to zero. Mr. Terrell was absent from voting.
Discussion: Dr. Rush provided a summary of the item. He indicated there has been a category serving as a substitute for insurance and there is a requirement starting in October requiring insurance. For several reasons rather than trying to change policy, and to realize the impact of the Health Care Act once data is available, staff is recommending that the Board waive the requirement for students who participate in health care sharing ministries (HCSM)’s as defined through Idaho Code. Next year, they will know more on how the Health Care Act will affect students, but at this time the waiver will allow students who participate and are enrolling in the upcoming fall semester to be exempt from obtaining student health insurance. (30)

Business Affairs & Human Resources (BAHR) - Section II - Finance

Item: FY 2015 Line Item Budget Requests
Date: 8/26/13
Minute Page Number: 1-4
Motion: To approve the University of Idaho’s College of Law 2nd Year Curriculum line item in the amount of $400,000 also as a second priority for the College and Universities budget request as listed on Tab 1 page 5. The substitute motion offered by Dr. Goesling carried five to three in favor of the motion. Mr. Edmunds, Mr. Lewis and Mr. Westerberg voted nay on the motion. (1)
Motion: To approve the Deferred Maintenance line item category in the amount of $12,500,000 as the second priority for the System-wide Needs budget request as listed on Tab 1 page 5. The motion carried unanimously.
Discussion: Mr. Terrell introduced the items, indicating the BAHR committee met after the August Board meeting to discuss the FY 2015 line items in greater detail. As a result of their meeting, they made recommendations which Mr. Freeman summarized for the Board members. Mr. Freeman first reported that the agenda materials contained a typo in the six motions referring to “page 3” wherein it should have been “page 5”. The reference is to the worksheet page containing the line items and their numbers. Mr. Freeman reported the BAHR committee concluded in recommending the line items for the Legislature and Governor’s consideration, that the items should be grouped into categories. He recapped in priority order for the colleges and universities, the first category would be for CEC. The second priority was to address faculty and student support, the third priority would be for occupancy costs for new facilities at two of the institutions. Related to the College of Law second year for the University of Idaho, it was broken out into a separate line item for purposes of having its own pass or fail vote. Mr. Freeman pointed out that if the College of Law line item is approved, then it would be rolled up into the faculty and student support category.
With respect to System-wide Needs, which is a separate budget, staff recommends making the Higher Education Research Council the first priority. This totals $400,000 and includes $200,000 for the state match for the EPSCoR grant renewal, and $200,000 in new additional funds for the Incubation Fund.
The second System-wide Needs priority would be $12.5M for deferred maintenance. The request would be a lump sum amount; BAHR recommends allocation be based on need. Staff is working with the institutions to develop a uniform definition for “deferred maintenance” so the needs can be consistently quantified.
Dr. Goesling requested clarification on the line item requests presented at today’s meeting regarding the colleges and universities. Mr. Freeman indicated that Boise State University’s (BSU) request is the same. For Idaho State University (ISU) they revised their request to $3.1 million to include STEM faculty, graduate assistance, and programs consistent with Complete College Idaho (CCI) plan remediation and bridge programs. For the University of Idaho (UI), their number includes $1.6 million for key faculty lines on campus and $1.2 million for their CCI plan.
Ms. Atchley clarified that discussion in the committee focused on the effort to bring a single amount to the Legislature and advocate for the colleges and universities as a whole. Mr. Lewis pointed out that the motion was not consistent with the chart referenced in the agenda materials and recommended some changes. Mr. Freeman indicated that to clarify the motion, they could reference the 60% goal as a category. There was discussion about the College of Law item. Ms. Atchley clarified that if the College of Law was approved, it would be a separate item and second tier priority. There was additional discussion about the table on page 5 of the agenda materials and Board members concluded the law school would be a separate line item.
Dr. Goesling directed attention to page 17 of the agenda materials related to BSU’s student to faculty ratio. Mr. Freeman responded that they analyzed what BSU presented in terms of the student to faculty ratio and the understanding was that BSU is trying to move away from a heavy reliance on adjunct faculty. He added that the ratio was compared to IPEDS calculations, institution peers and Carnegie class categories. Mr. Terrell confirmed that the BAHR committee was comfortable with BSU’s request. There was discussion concerning tenured track and lecturer faculty. Dr. Goesling recommended only having lecturer faculty on a semester by semester basis. Ms. Pearson commented for BSU that the breakdown after committee discussion was 54 new tenured track, 18 conversions of adjuncts to lecturers, 12 advisors, and 18 support professionals. Ms. Atchley reminded the Board members that the graduation rate needs to increase for BSU.
Mr. Lewis provided some comments regarding the College of Law motion, expressing that the legal market is such that additional funds should not be expended to add additional students into the law program. He felt that it would be more beneficial to move the law program entirely to Boise. He commented that in discussions with UI, it appeared they feel comfortable with the enrollment levels they are at, not necessarily intending to expand the size of the school. He indicated enrollment levels were down a bit over the last five years and they seem comfortable with the enrollments around 360 students. Mr. Lewis felt comfortable supporting the motion in the context that it is not increasing the overall student enrollment.
President Burnett responded by stating they are concerned about a cap on legal education. He indicated that if the cap is understood to be as to the law school’s second year curriculum in Boise, they could make the 360 number work. He strongly urged the Board give the same discretion to the law program that other high quality programs have received. He added that the statistics on law students as reported by the Department of Labor and Statistics doesn’t capture law students who do not move into a law profession. Mr. Lewis expressed concern about voting on a motion with caveats surrounding its intent.
Mr. Burnett reiterated their preference is not to have a cap on enrollment. If there is a cap, the 360 is a number that implies close to their average experience over the last five years. They believe the second year program will make the law school more attractive and competitive, and provide quality and access to students especially those considering special areas.
Ms. Atchley echoed the sentiment of Mr. Burnett, and felt adding a cap would be limiting to the university. Dr. Goesling responded with comments similar to Ms. Atchley indicating this sets a negative precedent to start recommending caps. Dr. Goesling asked if the regents can legally place a cap on enrollments in consideration of the constitutional obligations of the school. Ms. Jenifer Marcus, Deputy Attorney General for the Board office, responded that the regents have the constitutional obligation to govern the University of Idaho and in that course of action they can place whatever limits they need to in order to govern the university. Limiting the number of law students would not be viewed as unconstitutional. Dr. Goesling provided additional comments regarding the demand for law school students in Idaho. There was additional discussion related to the expansion of the law school in Boise and Mr. Lewis continued to express concern about having an over-supply of law students. He felt it would be difficult to get approval from the Legislature to fund growth in an over populated market. He felt the program would receive greater support if it were moved entirely to Boise.
Mr. Burnett commented that they are not proposing to move the law school and that they have a comparative advantage for students to offer it in both Moscow and Bose. Mr. Burnett expressed that they are nowhere near saturating the legal education market and are presently focusing on quality and have been admitting only half of students applying to the school.
Mr. Westerberg commented with supporting remarks to Mr. Lewis’ argument about expanding the law school. He too expressed concern about the amount of funding required to stand behind this motion and felt the funding may be best spent elsewhere in higher priority areas. At this time, Dr. Goesling offered a substitute motion related to the University of Idaho’s College of Law 2nd Year Curriculum. (2-4)

Item: Open Forum
Date: 10/16-17/13
Minute Page Number: 7
Discussion: Max Cowan, Student Body President from the University of Idaho provided a summary update from the student governments of the Idaho institutions. He indicated the student governments have been meeting with each other to discuss ways to work together to better advocate for students in Idaho and on the federal level. He talked about the expansion of programs during Higher Education week, and how to better represent students to the state legislature and communicate the importance of the programs they support. He also reported on his trip to Washington DC as a student representative from Idaho wherein he met Secretary of Education Arne Duncan. He was able to discuss unique challenges students in Idaho face and hoped to get support from the federal government in support of federal financial aid policies for students. He reported that student governments from 35 different states have been working on looking at the federal financial aid policy to see what is coming up with the Higher Education Act reauthorization in December. He indicated they are working on a white paper that should be sent within the next couple of months. (7)

Item: Program Prioritization
Date: 10/16-17/13
Minute Page Number: 15-16
Discussion: Ms. Grace went on to highlight the details and timeline of UI’s prioritization criteria for its programs. She indicated that UI continues to use several criteria based on the Dickeson model for its academic and administrative programs. She added that they have been using this model since 2008. Those criteria have been updated and include centrality to the university’s mission, cost effectiveness, external and internal demand, impact, productivity, quality, program size and scope and synergies that contribute to trans-disciplinary teaching, research and outreach. (15-16)

Item: Executive Residence Project Update
Date: 10/16-17/13
Minute Page Number: 21-22
Discussion: Ron Smith, VP of finance and Administration, from the UI reported to the Board on the work done to date on the recommendations for the president’s house. Mr. Smith pointed out that Interim President Burnett appointed an advisory committee to explore the full extent of options reasonably available to the university. The consensus and recommendation of that committee is to rebuild the residence and not to attempt remodel of the existing dwelling. They have appointed a subcommittee to evaluate architects and received eleven submissions. They have named an architect for the project and are presently in negotiations with that architect. The project will be built to LEED standards and the timeline is to have the project built by Spring of 2015. (21-22)

Business Affairs & Human Resources (BAHR)

Item:
 Consideration of Chief Executive Officer
Date: 11/18/13
Minute Page Number: 1
Motion: To approve the appointment of Dr. Chuck Staben as President of the University of Idaho effective March 1, 2014, for a term of three (3) years, expiring on June 17th, 2017, at an annual salary of $350,000, and to authorize the President of the Board of Regents of the University of Idaho on behalf of the Board to execute an appointment agreement with Dr. Staben in substantial conformance to the form presented to the Board. A roll call vote was taken and the motion carried unanimously eight to zero.
Discussion: Mr. Soltman introduced the item, indicating the purpose of the meeting was to appoint a new president to the University of Idaho. Mr. Terrell congratulated the University of Idaho on its new president and welcomed Dr. Staben to Idaho and to the university on behalf of the staff in Boise.
Mr. Soltman introduced the item, indicating the purpose of the meeting was to appoint a new president to the University of Idaho. Mr. Terrell congratulated the University of Idaho on its new president and welcomed Dr. Staben to Idaho and to the university on behalf of the staff in Boise.

Item: Open Forum
Date: 12/18-19/13
Minute Page Number: 11
Discussion: There was one individual who requested to speak during open forum. Mr. Max Cowan, University of Idaho Associated Student Body President, thanked the Board for the time to speak today. He commented on the student health insurance plans and offered the sentiments of students regarding the item. He remarked that the Affordable Care Act has created a lot of unknowns for students, and they are worried whether or not they will be required to have insurance coverage, whether they will be eligible for some form of subsidy, and finally what it will cost them to get insurance coverage. He reported that students have expressed great concern and also fear about the student health insurance issue. (11)
 
Planning, Policy & Governmental Affairs

Item: President's Council
Date: 12/18-19/13
Minute Page Number: 13-14
Discussion: Interim President Don Burnett, current chair of the Presidents’ Council provided a report on the recent President’s Council meetings. Mr. Burnett indicated that during the August Board meeting the Presidents’ Council, in response to the Boards request that the institutions evaluate their institution substance abuse policies, recommended the University of Idaho, Boise State University, Idaho State University, and Lewis-Clark State College submit a “Substance Abuse Safety Action Plan.” Attachments 1 through 4 of the agenda materials are the institution responses to the request. Mr. Burnett summarized some highlights of those reports.
Dr. Goesling asked how the student response has been to the action plans. Mr. Burnett responded the students have responded favorably to the plans. Mr. Terrell thanked the presidents for their action on this item and felt these action plans will be very useful for the institutions in the future. Mr. Lewis echoed those remarks.
Mr. Burnett went on to report on the highlights of other council meetings from this Fall, indicating they met with the Idaho Business for Education (IBE) representatives Rob Gramer, Bob Lokken, and Skip Oppenheimer. He reported on the presentation by IBE and their findings which included Idaho data gathered from an on-line survey of 466 respondents from 26 organizations, most of which were at the CEO and executive level. The respondents were geographically located around the state. The findings suggested that 67% of jobs by 2018 would require some sort of postsecondary education, thus confirming the 60% goal, and in fact suggesting a sense of urgency to it. Additionally, employers are seeking soft skills in their employees and other areas where postsecondary education can play a distinctive role. The findings concluded the need to advise students starting at a younger age (such as 8th grade) about going to college and the need for career readiness. Mr. Burnett remarked that because the Presidents found the findings so pertinent, they have requested follow-up discussion with IBE, a possible gap analysis, and suggested a Board work session with IBE.
Mr. Burnett also summarized the discussion on regulatory materials, media opportunities for presidents, web portal development among others. They discussed strategic planning process, the Idaho Common Core, student preparedness for college (remediation), and the importance of a change in employee compensation (CEC), and the development in the Department of Education of a postsecondary rating system.
Mr. Freeman noted that for the IBE data, it is still in draft status and not yet ready for public consumption. They estimate the data will be available in February.
Dr. Kustra remarked on the video presented earlier by Dr. Glandon about CWI and commented on what a remarkable conversion it has been at that institution. He commended President Glandon and his colleagues for their good work and success.
Dr. Goesling shared some comments on Arthur Taylor’s memorial service and his contribution to the University of Idaho and the Native American culture. Mr. Taylor was recognized as a truly outstanding member of the educational community and his absence will be a great loss to the entire community. (13-14)

Planning, Policy & Governmental Affairs

Item: Statement of Student Rights
Date: 12/18-19/13
Minute Page Number: 17-18
Motion: To confirm that pursuant to Board Policy III.P., subsection 12, the President of the University of Idaho has the authority to approve amendments to the University of Idaho’s Statement of Students Rights and that the requirement of a prior affirmative student vote and direct approval of the Board to effect any such change is inconsistent with Board Policy III.P., subsection 12. The motion carried 6-1. Ms. Atchley voted nay on the motion.
Discussion: Mr. Burnett provided some historical background on the item and commented on the inconsistency between the Board and University of Idaho policy, and the need for clarity in the amendment process for the University of Idaho policies to have consistency with overarching policies of the Board.
Mr. Max Cowan of the Associated Students of the University of Idaho (ASUI) provided a few remarks on the item and asked that the Board not remove the provision for a student vote, but instead change the requirements so that they include the ASUI Senate, or change it so it does not have such stringent requirements as to a number of students that must be voting in that ballot.
Mr. Westerberg expressed concern regarding setting a precedent about interpreting Board policy. He felt counsel should opine on what Board policy is and communicate it to the institutions. Ms. Marcus indicated that this motion does restate what is in Board policy and that UI felt there were unique circumstances regarding the item which is why it was brought before the Board. (17-18)

Audit

Item: FY 13 Financial Statements Review
Date: 12/18-19/13
Minute Page Number: 18
Motion: To accept from the Audit Committee the Fiscal Year 2013 financial audit reports for Boise State University, Idaho State University, University of Idaho, Lewis-Clark State College, and Eastern Idaho Technical College, as presented by Moss Adams LLP. The motion carried six to zero. 
Discussion: Ms. Mary Tate and Mr. Scott Simpson from Moss Adams reported on the audit findings for 2013. In October, they conducted a review of their audit findings with members of the Audit Committee, Business Affairs and Human Resources Committee, and Board staff. Mr. Simpson reported that audits were completed for BSU, ISU, UI, LCSC and EITC and a clean audit opinion for those five institutions was issued. They audits were started at the beginning of May and concluded at the end of October. There are four partners and approximately 30-40 auditors involved in this process. The institutions were thanked for their cooperation in the process.
Mr. Freeman remarked on the complexity of this work and thanked Moss Adams and their staff for their effort and communications in this process. (18)

Item: FY 13 Net Assets Report
Date: 12/18-19/13
Minute Page Number: 18-20
Discussion: Mr. Freeman requested institution representatives provide comment on this item. Ron Smith from UI provided a brief report on the net assets for the university, commenting the net assets between this year and last year are nearly the same, but show a slight increase. Despite challenges and opportunities, they addressed needs and expenses to move the institution forward. He commented they are aware they need to increase institution reserves and intend to do that moving forward.
Mr. Westerberg asked Mr. Freeman if a minimum target for net assets of 5% was set. Mr. Freeman responded in the affirmative, indicating the strategic plan Goal A, Objective B, sets a target measure of 5%. Mr. Lewis followed up by asking if a time period goal should be set for UI to meet the 5% goal. Mr. Smith estimated they could be at 5% within three years. Mr. Westerberg recommended a financial recovery plan that the Audit Committee could review. Mr. Terrell recommended waiting for the new institution president to be on board before this type of time commitment was made. Mr. Lewis supported the idea of a recovery plan, and suggested that it would be helpful for it to be in place for the new president. Mr. Westerberg confirmed the Board is requesting a recovery plan. Ms. Atchley requested a report be provided to the Audit Committee at their June meeting. (18-20)

Business Affairs & Human Resources - Section II - Finance

Item:
 Aquaculture Research Facility Building Project
Date: 12/18-19/13
Minute Page Number: 24
Motion: To approve the University of Idaho’s updated six-year capital plan to include the proposed aquaculture research facility. The motion carried seven to zero. 
Motion: TI move to approve the request by the University of Idaho to implement the planning and design phases of a Capital Project for the replacement of the Poultry Hill Aquaculture Research facility, in the amount of up to $120,000, and to repay UI funds expended in this phase through bond proceeds at a later date. Authorization includes the authority to execute all necessary and requisite consulting contracts to fully implement the planning and design phases of the project. Bond Indebtedness Authorization and Construction Authorization will require separate authorization actions at later dates to be determined. The motion carried seven to zero.
Motion: To move to approve the Resolution of the Board of Regents regarding authority for the University of Idaho to use future bond proceeds to reimburse the planning and design expenditures associated with the replacement of the Poultry Hill Aquaculture Research facility as set forth in Attachment 2 to the materials submitted to the Board. The motion carried seven to zero.
Discussion: Mr. Soltman remarked this item should have been included on the institution’s six year plan. (24)

Item: New Position and Reactivation of Positions 
Motion: By unanimous consent, the Board agreed to approve the request by the University of Idaho to create one (1) new position (.75 FTE) and reactivate ten (10) positions (10.0 FTE) supported by appropriated and non appropriated funds. 
Date: 2/17-18/10 
Minute Page Number: 5

Item: Kibbie Activity Center- Dome Enhancements- Design Phase 
Motion:

M/S (Westerberg/Soltman): To approve the request by the University of Idaho to implement the Design Phase for the Enhancement and Improvements project in the ASUI Kibbie Activity Center, at a cost not to exceed $671,000, funded from private donations. Authorization includes the authority to execute all requisite consulting, design and vendor contracts necessary to fully implement the design phase for the project. Motion carried unanimously.
Lloyd Mues of the University of Idaho presented this item. He explained that it will be funded by private donations.


Date: 2/17-18/10 
Minute Page Number: 14-15

Item: Kibbie Dome-Life Safety Project- East Wall Replacement 
Motion: M/S (Westerberg/Soltman): To approve the request by the University of Idaho to implement the Additional Construction Phase for the ASUI Kibbie Activity Center (Kibbie Dome) Life Safety Improvements project at a total additional cost not to exceed $11,000,000.00. Total authorization for the complete ASUI Kibbie Activity Center Life Safety Improvements project is hereby raised to $23,000,000. Authorization includes the authority to execute all requisite consulting, design, construction and vendor contracts necessary to fully implement the project. This authorization is subject to approval of project financing. Motion carried unanimously. 2/17-18/10 15
Lloyd Mues reported that the University of Idaho has worked with its bank to get the funds to do the west wall. A bond will pay off the construction loan and also fund the remainder of the project in full. This is not the part that will be funded by donations. The bond will be financed by facility fees. Board member Terrell noted that facility fees do come out of the fees students pay as do the activity fee, and the technology fee. He reiterated that the plan for this facility has not changed; it has just slowed down.
Date: 2/17-18/10 
Minute Page Number: 15

Item: Boise Issuance 
Motion:

M/S (Westerberg/Edmunds): To approve the request by the University of Idaho for a Supplemental Resolution for the Series 2010A, 2010B, 2010C, and 2011 Bonds, the title of which is as follows:
A supplemental resolution of the Regents of the University of Idaho authorizing the issuance and sale of (i) General Revenue Refunding Bonds, Series 2010 A, in the principal amount of up to $13,000,000 (the “Series 2010A Bonds”); (ii) General Revenue Bonds, Series 2010B, in the principal amount of up to $12,000,000 (the “Series 2010B Bonds”); (iii) Taxable General Revenue Bonds, Series 2010C (Issuer Subsidy-Build America Bonds), in the principal amount of up to $16,000,000 (the “Series 2010C Bonds”); and (iv) Adjustable Rate General Revenue Refunding Bonds, Series 2011, in the principal amount of up to $67,000,000 (the “Series 2011 Bonds” and collectively with the Series 2010A Bonds, the Series 2010B Bonds, and the Series 2010C Bonds, the “Series 2010/11 Bonds”), authorizing the execution and delivery of Bond Purchase Agreements related to the Series 2010/11 Bonds, and providing for other matters relating to the authorization, issuance, sale, and payment of the Series 2010/11 Bonds.
A roll-call vote was taken; motion carried unanimously.


Board member Westerberg introduced this item. Kimi Lucas, Kent Nelson, Rick Skinner, and Lee White were introduced by Mr. Mues. They are employed by the University of Idaho.


Board member Lewis asked about the debt and the life of the asset. Mr. White explained that the buildings in question have a long asset life. He noted that the longest term bond is for 31 years. He indicated there is interest rate exposure, but it is a very small amount of exposure. Mr. Lewis pointed out that, in the past the Board asked for a statement of the bond ratio of the institutions when it comes to the issuance of bonds. Board President Agidius agreed that the Board should return to that practice. Mr. Westerberg asked that he be provided with further information. Stacy Pearson of BSU explained that at one point the institutions had an eight percent of-debt-ratio that the institutions could not exceed. Mr. Westerberg noted that the Business Affairs and Human Resources committee will take it as an assignment to set policy on the debt-ration percentage and bring it back to the Board.


At this time Mr. Luna was excused from the rest of the meeting in order to attend to other business.


Also, the Board took up Tab 2 of Section 1 of the Business Affairs and Human Resources agenda.
Date: 2/17-18/10 
Minute Page Number: 16-17

Item: Property Easement- Bus Shelter 
Motion: M/S (Westerberg/Soltman): To approve the grant of a temporary, non-exclusive easement to the City of Moscow in substantial conformance to the form submitted to the Board in Attachment 1, and to authorize the University’s Vice President for Finance and Administration to execute the easement. Motion carried 7-0 (Luna excused). 
Date: 2/17-18/10 
Minute Page Number: 16

Item: Contract for Dining Services 
Motion: M/S (Westerberg/Atchley): To approve the agreement between the University and Sodexho America, LLC, in substantial conformance to the form submitted to the Board in Attachment 1, and to authorize the Vice President for Finance and Administration to execute the contract and any necessary supporting documents. Motion carried 7-0 (Luna excused).

Board member Westerburg presented this item.
Date: 2/17-18/10 
Minute Page Number: 16-17

Item: Student Tuition and Fee Rates (Academic Year 2010-2011) 
Motion: President Duane Nellis of the University of Idaho addressed the Board. He was joined by the ASUI Student Body President, Kelby Wilson, the Executive Director of Planning and Budget, Keith Ickes, the Provost and Executive Vice President, Doug Baker, and the Vice President for Finance and Administration, Lloyd Mues.

President Nellis reported that UI is proposing a 12% increase in fees. He spoke at length about the need to increase the student fee and tuition rates at the University of Idaho. He discussed the mission of UI as a land grant university and noted that the fee and tuition discussion is focused on that mission. Dr. Nellis pointed out that outreach, research, and quality education at an affordable price are the goals of the University. He reported that the University issues more degrees in science, technology, and math than any other institution in the state. He emphasized the seriousness of the University’s financial situation and discussed the steps the University has taken to address the budget reductions. Dr. Nellis reiterated that while every effort has been made to continue operating in the most efficient and effective way possible, the proposed fee increase will allow UI to stabilize its financial situation and continue to move forward in the present economic climate.


Kelby Wilson spoke to the Board. He indicated that the Student Activity Fee Committee looked carefully at the Student Activity Fee and came to agreement as to which programs were important to maintain. Mr. Wilson noted that the students at UI understand the tough economic situation that Idaho is currently in, as well as the difficulties that the University is facing. The students support the proposed 12% full-time fee increase. He encouraged the Board to approve the increase in order to allow UI to continue to offer quality.


Board member Lewis asked about the University’s net asset balances, reserve funds, and unrestricted funds, and the potential availability and usage of these funds. Mr. Ickes explained that those funds from those sources have been used already and so have the overall encumbered reserves in order to address the holdbacks. It was pointed out that those funds are also being tapped to address the strategic initiatives at UI. It was emphasized that there are still available funds, but there is a risk that if too much is taken away, the University will be at risk.


Board member Lewis asked about the flow of funds from stimulus package and Dr. Nellis noted that the stimulus money is one-time. In regards to the increase in the cost of Room and Board, Lloyd Mues explained that the University operated several years with an under-valued program and adjustments had to be made. Mr. Luna asked about the possibility of using dedicated funds if legislative action freed them up. Dr. Nellis explained that the use of dedicated grant funds are strictly regulated by the federal, state, and private entities that issue them. They can’t be used for other things.


Dr. Nellis indicated that UI has been strategic in approaching the issue of being able to provide students with financial aid to ensure accessibility. More distance learning education and outreach education opportunities are being offered in that regard. UI is very sensitive to accessibility and affordability. Institutional support and scholarship dollars are being used as well.


Dr. Nellis reiterated that the University of Idaho has a research mission. That mission requires more expensive curricula in order to deliver science, technology, and math. As the University is making an effort to move in new directions, it also operates five UI Centers in other parts of the state. During the discussion, it was pointed out that the Higher Education Price Index is used to calculate the cost of research equipment, lab materials, and chemicals. Those types of things drive the cost of education up. Dr. Nellis noted that none of the fee increases will go towards salary increases.


Mr. Ickes indicated that an open forum had been held for students to engage in the process. Also, the Student Fee Committee was very involved in the process. Dr. Nellis noted that UI follows the Board policies related to what goes into the athletic budget. He pointed out that the only way UI has been able to augment the athletic budget is through private giving. He noted that the athletic program does serve to draw people to the University. Mr. Mues explained that the athletic department is not close to the cap in terms of the Board policy and that the staff and faculty of the athletic department are also participating in the furloughs.


In terms of efficiencies, UI has recruited students into areas where there is room for them to discuss the proposed changes in the College’s professional fees. He explained that the College has proposed a structural reorganization of the College into a one-unit management structure. This new structure will allow for more flexibility in the delivery of integrated interdisciplinary teaching and research, and meet the call for more efficient management structures. The College proposes extending professional fees to all students in the College because they will all be enrolled in one administrative unit, although still pursuing unique majors. This request will unify the student fee structures in the College to correspond to the one-unit management structure and provide equity among all the students in the College. Students in CAA support this.


Ron Walters, Chair of AAA Advisory Council spoke to the Board related to this proposal. He encouraged the Board to send a message of support by unifying the professional fees within the College of Art and Architecture.


Board member Terrell encouraged the Board to approve the request, noting that the request from the College of Art and Architecture is necessary to support the program. He pointed out that the directive by the Board that approved the re-establishment of the College of Art and Architecture in 2006 added the unfunded mandate costs of the college office. The brunt of this cost is born by the student professional fee. Dean Hoversten noted that currently, art and design students do not participate in funding the College office as do all other students in the College. The request by the College would change that.


Board President Agidius observed that the way the College is now structures makes this request appropriate. He also encouraged the Board to support the request. Board member Edmunds discussed the need for the Board to address the problem at a statewide level with an ongoing approach that can be applied in all situations. For that reason, he is not in favor of the motion. Board President Agidius agreed that the Board should look at the statewide policy, but encouraged the Board to approve the request that is before the Board today because the need is immediate.


Board member Lewis agreed with Board member Terrell in terms of the situation created as a result of past decisions made by the Board related to the College of Art and Architecture. He also agreed with comments made by Board member Edmunds about looking at the statewide policy. He indicated that he is troubled by the situation that the Board helped to create by approving the re-establishment of the College.


Board member Westerberg noted that the Board has previously discussed taking a look at things done in other states in terms of professional fees. He reported that work is being done in that regard. He indicated that while this is a laudable request, he will vote against it because it sets precedence.


M/S (Terrell/Luna): To waive Board Policy V.R.3.b.iv. with respect to the imposition of a professional fee for all students in the University of Idaho College of Art & Architecture, and to approve the professional fee as requested. Motion PASSED 6-2 (Edmunds and Westerberg voted Nay).


Date: 4/5/2010 
Minute Page Number: 4-Feb 

Item: Board Action 
Motion: Motion #1/S (Westerberg/Terrell): To approve the annual full-time resident student fee rates for FY2011 for the University of Idaho at an overall increase of 12%, to include matriculation, facility, technology, and activity fees for a total dollar amount of $5,524.00; and to approve the annual full-time student fee rate for nonresident tuition of 15% for a total dollar amount of $11,592.00. Roll call vote; motion FAILED 4-4 (Agidius, Terrell, Soltman, and Atchley voted Yes). 
Date: 4/5/2010 
Minute Page Number: 13 

Item: Board Action 
Motion: Substitute Motion #1- Motion #1/S (Lewis/Westerberg): To approve the annual full-time resident student fee rates for FY 2011 for the University of Idaho at an overall increase of 7.9% to include the matriculation, facility, technology, and activity fees for a total dollar amount of $5,322.00; and to approve the annual full-time student fee rate for nonresident tuition of 15% for a total dollar amount of $11,592.00. The institution shall have the discretion to allocate the increase between matriculation and fees as they deem appropriate. Roll call vote; motion FAILED 4-4 (Lewis, Luna, Westerberg, and Edmunds voted Yes). 
Date: 4/5/2010 
Minute Page Number: 13 

Item: Board Action 
Motion: Substitute Motion #2- Motion #1/S (Terrell/Westerberg): To approve the annual full-time resident student fee rates for FY 2011 for the University of Idaho at an overall increase of 9.5% to include the matriculation, facility, technology, and activity fees for a total dollar amount of $5,402.00; and to approve the annual full-time student fee rate for nonresident tuition of 15% for a total dollar amount of $11,592.00. The institution shall have the discretion to allocate the increase between matriculation and fees as they deem appropriate. Motion FAILED 1-7 (Westerberg voted Yes). 
Date: 4/5/2010 
Minute Page Number: 13 

Item: Board Action 
Motion: Motion #2/S (Soltman/Terrell): To approve the annual full-time resident student fee rates for FY2011 for the University of Idaho at an overall increase of 9.7% to include the matriculation, facility, technology, and activity fees for a total dollar amount of $5,412.00. 
Date: 4/5/2010 
Minute Page Number: 13 

Item: Board Action 
Motion: Substitute Motion #1- Motion #2/S (Westerberg/Lewis): To approve the annual full-time student fee rates for FY2011 for the University of Idaho at an overall increase of 9.5% to include the matriculation, facility, technology, and activity fees for a total dollar amount of $5,402.00 and to approve the annual full-time student fee rate for nonresident tuition of 15% for a total dollar amount of $11,592.00. The institution shall have the discretion to allocate the increase between matriculation and fees as they deem appropriate. Motion PASSED 6-2 (Atchley and Edmunds voted Nay). 
Date: 4/5/2010 
Minute Page Number: 13 

Item: Board Action 
Motion: M/S (Westerberg/Soltman): To approve all other fees for FY2011 for University of Idaho as contained in the UI Fees motion sheet as amended which will be made part of the written minutes. Motion PASSED unanimously.
Date: 4/5/2010

Minute Page Number: 13

Item: Executive Session

Motion: A motion to hold an executives session pursuant to Idaho Code Sections 67-2345(1)(d) and (f) for the purpose of considering documents that are exempt from disclosure as provided in chapter 3, title 9, Idaho Code; and to communicate with legal counsel to discuss legal ramifications of and legal options for pending litigation. 
Date: 4/21-22/10
Minute Page Number: 2

Item: Executive Session 
Motion: A motion to hold an executives session pursuant to Idaho Code Sections 67-2345(1)(c) and (d) to conduct deliberations to acquire an interest in real property which is not owned by a public agency and for the purpose of considering documents that are exempt from disclosure as provided in chapter 3, title 9, Idaho Code. 
Date: 4/21-22/10 
Minute Page Number: 2

Item: New Positions and Reactivations of Positions
Motion: By unanimous consent, the Board approved the request by the University of Idaho to create two(2) new positions (2.0 FTE) and reactivate three (3) positions (3.0 FTE) supported by appropriated and non appropriated funds. 
Date: 4/21-22/10 
Minute Page Number: 6

Item: Employment Agreement- Head Volleyball Coach 
Motion: By unanimous consent, the Board approved the University of Idaho’s multi-year employment contract for head intercollegiate volleyball coach, Debbie Buchanan, for a 5 year term commencing on August 1, 2010 and terminating on July 31, 2015. 
Date: 4/21-22/10 
Minute Page Number: 6

Item: Employment Agreement- Head Soccer Coach 
Motion: By unanimous consent, the Board approved the University of Idaho’s multi-year employment contract for head intercollegiate women’s soccer coach, Peter Showler, for a 2 year, 9 month term commencing on March 31, 2010 and terminating on December 31, 2012. 
Date: 4/21-22/10 
Minute Page Number: 6

Item: Amendment to Contract for Services- Fire Research and Management Exchange System (FRAMES) 
Motion: By unanimous consent, the Board approved the request by the University of Idaho for authority to increase the amount of services to be delivered under the SEM, LLC contract (Service contract number 2010-343), and to authorize the Vice President of Finance and Administration of the University to execute the Amendment number 2 to such contract in substantial conformance with the amendment form submitted to the Board in the agenda materials. 
Date: 4/21-22/10 
Minute Page Number: 6

Item: Annual Report-Information Item 
Motion: Dr. Duane Nellis reported to the Board. He thanked the Board members for the opportunity to lead the University of Idaho. He discussed the critical mission of UI as a land-grant university. He noted that the University has applied strategic management and planning concepts to accomplish its goal even during this time of economic challenges. Dr. Nellis explained that UI continues to serve and engage Idaho’s people statewide through extension services, business partnerships, and the involvement of key practices.

The University takes seriously its role as the people’s university. UI has nationally recognized faculty and students and their accomplishments have brought positive recognition to the University. Dr. Nellis shared that the University of Idaho has been featured in the national media and also in high level publications related to the bold action it has taken to position itself for a new a better future.
Dr. Nellis reported that the University of Idaho is serving more students. It had a record fall enrollment and experienced additional growth in the spring. It has the highest graduation and retention rates in Idaho. The University continues to develop and strengthen community partnerships statewide as a key component of its immediate and future-focused success.
Dr. Nellis reported that UI will graduate its 100,000 student this year. He noted that UI leads its peers in a number of signature areas including natural resources, biomedical research, and in the number of national merit scholars. UI collaborates with other entities statewide to continue strengthening Idaho’s economy through competitive research dollars.
The University of Idaho strategic plan for 2010-2015 is called Leading Idaho. It focuses on core principles, and looks at the next quantum leap for the University. It is tied to the standards of the NWCCU.
The Board thanked Dr. Nellis his report and the University for its hospitality.


Date: 4/21-22/10 
Minute Page Number: 7

Item: Faculty/Tenure Policy Changes 
Motion: M/S (Westerberg/Terrell): To approve changes to University of Idaho policies on faculty promotion and tenure as set forth in the materials submitted to the Board. Motion carried unanimously.
Board member Westerberg presented the item.
Date: 4/21-22/10 
Minute Page Number: 12

Item: Railroad Property Exchange Agreement 
Motion: M/S (Westerberg/Edmunds): To approve the exchange transaction with Palouse River and Coulee City Railroad in substantial conformance with the Exchange Agreement submitted to the Board, removing there from acquisition of the reversionary rights described therein, and to approve the conveyance of an easement to the City of Moscow in substantial conformance with the easement form submitted to the Board; and further, to authorize the University’s Vice President for Finance and Administration to execute the documents necessary to carry out the exchange and conveyance as approved by this Board. Motion carried unanimously.

Board member Westerberg presented this item.


Date: 4/21-22/10 
Minute Page Number: 14

Item: Capital Project- Janssen Engineering Student Services Center Suite Renovations and Improvements 
Motion: M/S (Westerberg/Soltman): To approve the request by the University of Idaho to implement the planning and design phases only of the capital project for renovations and improvements on the Janssen Engineering Building in the amount of $100,000.00. Authorization includes the authority to execute all necessary and requisite consulting and vendor contracts and to implement the planning and design phase of the project. Motion carried 7-0 (Board member Terrell excused himself from the vote due to a conflict of interest).

Board member Westerberg presented this item. Lloyd Mues of the University of Idaho provided additional details and noted that this project will be constructed totally out of donations.

Board member Terrell excused himself from discussion and vote on this item due to a possible conflict of interest.


Date: 4/21-22/10 
Minute Page Number: 14

Item: Approval of Notice of Intent: College of Natural Resources- Administrative Reorganization of College Departments 
Motion: M/S (Edmunds/Terrell): To approve the request by the University of Idaho to reorganize the College of Natural Resources as set forth in the attached Notice of Intent. Motion carried unanimously.

Provost Doug Baker discussed the steps that the University has untaken over the past two years to restructure and reconfigure departments in order to streamline its management structure. This is one of the steps in that process.


Date: 4/21-22/10 
Minute Page Number: 21

Item: Approval of Notice of Intent: College of Art and Architecture- Administrative Reorganization of College Departments 
Motion: M/S (Edmunds/Terrell): To approve the request by the University of Idaho to reorganize the College of Art and Architecture as set forth in the attached Notice of Intent. Motion carried unanimously.

Board member Edmunds presented this item.


Date: 4/21-22/10 
Minute Page Number: 21

Item: Request for Approval of Settlement Agreement 
Motion: M/S (Terrell/Agidius): To approve the settlement considered by the Board in executive session and to authorize University of Idaho to sign all necessary settlement documents. Motion carried unanimously. 
Date: 4/27/2010 
Minute Page Number: 1

Item: Agency and Institution Strategic Plans 
Motion: President Duane Nellis appeared to discuss the UI plan and answer questions from the Board. Dr. Nellis noted that it has been a challenging year for UI because of the economy, but the University has continued to carry out its mission through collaboration, business and industry partnerships, organizational efficiencies, and serving the state effectively. Board member Lewis observed that some of the performance measures and benchmarks in UI’s plan are not easily quantifiable or achievable in terms of what is accomplished. Dr. Nellis indicated that UI is in the process of updating its plan and will make sure it includes specific goals from the Board’s plan. 
Date: 6/16-17/10 
Minute Page Number: 4

Item: Reactivations of Positions 
Motion: By unanimous consent, the Board agreed to approve the request by the University of Idaho to reactivate four (4) positions (3.60 FTE) supported by appropriated and non-appropriated funds. 
Date: 6/16-17/10 
Minute Page Number: 8

Item: President’s Compensation 
Motion: M/S (Soltman/Terrell): To approve the annual salary for Dr. Duane Nellis as President of University of Idaho July 1,2010, in the amount of $335,000 (comprised of $298,000 in institutional funds, and $37,000, plus such additional amount required for benefits in supplemental compensation to be provided by the UI Foundation), and to direct staff to amend the current employment agreement with Dr. Nellis extending the current contract for an additional year, to be brought back for future consideration by the Board. Motion carried unanimously. 
Date: 6/16-17/10 
Minute Page Number: 10

Item: Alcohol Waiver for 2010 Home Football Games 
Motion:

M/S (Soltman/Agidius): To approve the request by the University of Idaho to establish secure areas for the purpose of allowing the above specified pre-game activities (North Kibbie Field, Student Activities Field, University Commons Building and Menard Law Building) for the 2010 home football season, such events to be in compliance with Board policy section I.J. and the following conditions:

  1. The service area shall be secure, surrounded by a fence and otherwise enclosed to control access to and from the area.
  2. The pre-game events shall be limited to four hours, ending at kick-off.
  3. Alcohol making or distributing companies may not sponsor the activities or tents.
  4. UI shall use a color-coded wrist band or pass admission system to identify attendees and invited guests; and a separate color coded wrist band to identify attendees and invited guests; and a separate color coded wrist band to identify attendees and invited guests who are of drinking age.
  5. UI shall send companies sponsoring a corporate tent a letter outlining the Board alcohol policy and further conditions set by the Board. The letter will state that the minimum drinking age in Idaho is 21 and that at no time may they allow any underage drinking and/or serving of alcohol to visibly intoxicated patrons.
  6. There must be no more than two entry points, each manned by security personnel, for the secure area.
  7. Security personnel shall be located throughout the secure service to monitor use of wristbands, patron behavior; and at entrance and exit.
  8. No person may exit the secure area with alcoholic beverages.
  9. Tent sponsors shall insure and indemnify the State of Idaho, the State Board of Education and Board of Regents of the University of Idaho and the University of Idaho for a minimum of $2,000,000, and shall obtain the proper permits and licenses.
  10. The area is for sponsors to entertain clients/guests for the fall of 2010 home football games, including the sales and service of alcohol.
  11. This exception is only for the 2010 football season; the University shall bring the matter back to the Board after the conclusion of the 2010 football season for reconsideration for 2011.

Motion carried 6-1 (Lewis voted Nay).

Board member Terrell asked for clarification on the number of areas where alcohol will be served and the reasoning behind it. Dr. Nellis emphasized that UI takes the monitoring of alcohol on campus seriously. There have been no incidences with those areas in the past related to alcohol consumption. He explained that UI would like to be able to utilize the Commons during the cold weather versus using the tent and the heaters. The area in the Commons would be more secure and it is more isolated from the general population. The Menard Law Building area is a substitute area for use only in bad weather. These areas are not expansion areas.

Board member Lewis asked for clarification on the kind of access that will be allowed in these areas. UI explained that there are two things. One is an area where you have to be 21 to get in; the other is an invitation only area and where if you are over 21 you get a wristband. Mostly donors and supporters are invited to that second area and they often bring family members so the wristband method allows them to control alcohol. In regards to the Commons there will be security stationed at the doors and only patrons 21 or over will be admitted. In the Law Building it is an invitation only situation similar to what already exists.

Board member Lewis noted that this is a distinction where the Board needs to make a decision. In the UI situation there is a mixed use situation where the alcohol service area is not cordoned off. Board President Westerberg indicated that it is not clear to him what is appropriate and what isn’t. In some cases mixed ages is okay and in others it is not. As the Board reviews its policy that is a determination that probably needs to be made as to which side of the line it wants to stand on.

At this time the Board returned to item 6 which was deferred until this time to allow for remarks from the Humanitarian Bowl representative.


Date: 6/16-17/10 
Minute Page Number: 16-17

Item: Employment Agreement- Head Football Coach 
Motion: M/S (Terrell/Atchley): To approve the University of Idaho’s multi-year employment contract for head intercollegiate football coach for a term commencing on July 1, 2010 and terminating on December 16, 2014 in substantial conformance with the employment agreement submitted to the Board in Attachment 1 with the change to Provision 3.1.1a which will now read, “shall be recommended by the President and approved by the Board.” Motion carried unanimously.

It was clarified for Board member Terrell that the base salary is the same as Coach Akey has been paid. Rod Spears of UI indicated that the University received a scholarship reduction from the NCAA this year due to the average number being below the APR average which is based on the retention and academic performance of the students. That reduction will continue for two more years although it is possible for UI to appeal the reduction in scholarships.


Mr. Lewis referred to provision 3.1.1a with language that was added that says Coach Akey will be eligible to receive supplemental increases not reviewed by the Board. Mr. Spears noted that this has been the standard language and UI will gladly add the language approved in the previous motion if it pleases the Board. Kent Nelson of UI noted that this language is related to things like CEC.
Mr. Lewis took a moment to congratulate the program and the work that Coach Akey has done on behalf of UI and Idaho.
Date: 6/16-17/10 
Minute Page Number: 19

Item: Consent Agenda Item 5. Athletics Actual, Forecast and Budget Reports 
Motion: M/S (Terrell/Agidius): To accept the Intercollegiate Athletics reports as submitted and with the request of the chairman of BAHR and the request of the Chairman of the Athletics committee. Motion carried unanimously.

Institution representatives were invited forward to respond to questions related to this item. Board member Lewis pointed out that he had concerns about having these items in the Consent agenda because they are budget items. He asked that they be included in the regular agenda in the future.

Mr. Lewis asked about BSU’s expenditures. Stacy Pearson of BSU indicated that there is a payout on a current basketball coach and assistant coaches as well as a new coach. Mr. Lewis asked about ISU’s anticipated institutional support. Mr. James Fletcher of ISU agreed to check that and get back to the Board with details.

Mr. Lewis asked UI about a budget shortfall and what appears to be a significant deficit. Rob Spears pointed out that this number is a very conservative estimate. Lloyd Mues introduced Keith Ickes, Executive Director of Planning and Budget to provide additional details.

Board member Terrell noted that athletics bring positives to the campus and agreed that the University needs to pay close attention to how it manages its athletic program. Dr. Nellis emphasized that the University is committed to bringing in the resources and making the hard decisions regarding the management of the program. Mr. Ickes explained that this is the best evaluation UI is able to present at this time. It will do all possible to control costs, in appropriate fashion. Mr. Terrell asked UI to keep the Board posted as to positive moves and setbacks. Board member Agidius asked for a formal update to BAHR and the Board in October.

Board member Lewis raised a point about student fees and noted that the Board was unable to give UI the level of fees that they said they desperately needed. He suggested that UI should come back to the Board with a new budget. It was pointed out that unlike the area of student fees and other resources, the athletic budget is more difficult to predict. Mr. Lewis noted that the University’s reserves are critically low. He suggested that its budget should show a zero budget not a deficit budget.

Board member Terrell summarized that two directives had been mentioned. He noted that Board member Agidius had asked for the Athletic Committee to meet and also for BAHR to meet related to UI’s budget in order to go through some of the issues and see what can be done to make it work. Mr. Terrell noted that Mr. Lewis had asked for UI to submit a zero balance budget.

Board President Westerberg suggested that the Board wait until October to hear the action plan from UI, but reminded UI to work diligently to bring the numbers in line. Mr. Lewis suggested having an interim conference call to get a status report. Mr. Terrell agreed that a monthly update would be good. Mr. Agidius noted that a combined meeting of BAHR and the Athletic Committee could be arranged.

At this time, Paul Agidius was excused for the remainder of the meeting due to a scheduling conflict.


Date: 6/16-17/10 
Minute Page Number: 20-21

Item: Differential Fees 
Motion: Matt Freeman of the Board office introduced this item. He provided background details for the benefit of the Board noting that the discussion on differential fees has been going on for a number of years. He explained that last fall the Financial VP’s began to earnestly look at the idea of differential fees and would like feedback from the Board at this meeting regarding a proposal they may make in the future.

Keith Ickes of UI addressed the Board on behalf of the Financial VP’s. He referred to a white paper included in the Board materials that summarizes the issue of differential fees. He pointed out that differential tuition refers to any tuition charged to the students of a particular group that is different than the tuition charged to other students, where the difference is based on certain factual criteria.

Mr. Ickes noted that professional fees are already being charged to students in certain programs that have a higher cost. There are also course-specific fees which are associated with direct and identifiable costs of taking a particular course. These course-specific fees are not generally considered differential fees for that reason. Methods of charging differential tuition include charging according to the student’s program major or program; another is to charge by the program.

Mr. Ickes shared that some of the concerns, related to differential tuition, are that it is another mechanism for raising tuition, it can complicate financial aid operational management, or it may raise a question of access. Any proposal brought to the Board will include an outline from each institution that includes a defensible proposal as to how it would apply a differential fee policy.

Board President Westerberg indicated that any proposal on how differential fees would be implemented has to make sense in a pricing mechanism within the institution. If one student pays more and another pays less, that needs to be included too. It was noted that revenue and the way institutions price education is one issue; how that education is delivered is another.

Board member Soltman suggested that this might simplify the current structure. Mr. Ickes explained there are several approaches that might be considered. One is to take an existing program like engineering and couch it in broader terms to give the Board an idea of how the framework might look.

Matt Freeman indicated that the institutions have discussed the possibility of bringing a draft policy to the Board for first reading in August; and also to present at that time a system-mockup using the engineering program. He noted that the institutions are looking for a go-ahead at this point. Board member Terrell recommended having a draft policy come forward before the first reading so the Board can build on it. Board President Westerberg agreed that having a draft policy first would make sense and should include a draft program.

Jim Fletcher of ISU added that ISU strongly supports the concept of differential fee, but with respect to having a pro forma model, it needs to be financially right and communicable and acceptable within the community. And, ISU would like the opportunity to review this with its students as well.

Stacy Pearson of BSU noted that the timeline does give some flexibility, and also allows the institutions to ask for differential fees at the April 2011 Board meeting. She pointed out that by tracking backwards from that date on the timeline, the institutions would need to bring something to the Board in August with a second reading in October or December.

Board President Westerberg reminded the institutions that the Board has the option to reject any proposal. Mr. Terrell clarified that the intent is to get the draft and move forward, keeping in mind that if the draft isn’t acceptable it gets returned to the institutions for reworking. The process would start in August with the draft copy. The institutions thanked the Board for allowing them to proceed on this issue.


Date: 6/16-17/10 
Minute Page Number: 21-22

Item: Outdoor Track Renovation Project 
Motion: M/S (Terrell/Soltman): To approve the request by the University of Idaho to implement the Dan O’Brien Outdoor Track and Field Complex Renovation and Improvements project for a total project cost not to exceed $2.5 million, and to authorize the University of Idaho to execute all requisite consulting, design, construction and vendor contracts necessary to fully implement the project. A roll call vote was requested; motion carried unanimously.

Board member Terrell expressed concerns about this request related to financing. He expressed concerns that this project deals with athletics and not academics. He expressed concerns that there are other deferred maintenance situations at UI that should receive attention first.

Lloyd Mues of UI walked through several of the issues with the Board. He noted that this facility happens to be an athletic facility, but it is heavily used by the University and the public, for educational and community purposes in addition to athletics. He explained that it is about 30 years old and it is falling apart. This is not a project that falls under the Permanent Building Fund. He reiterated that it serves more than athletics. This project came to the surface as a priority on its own merit. He agreed that other projects on campus need attention as well, but for this level of money and this level of assurance for payback, this project did rise to the top. Some of those other projects would fall under the Permanent Building Fund. This one will be funded by a short-term loan from a bank.

Mr. Mues explained further that the challenge for UI is that the construction window in northern Idaho is short. He reiterated that the project will be paid by fees, will require nothing additional and that it will be paid off in five years.

Board member Lewis indicated his only issue is with the process and suggested that UI come back in to the Board with the design plan. Board member Terrell made a motion to hold this item for a special Board meeting, but the motion died for lack of a second.

M/S (Terrell/Soltman): To approve the request by the University of Idaho to obtain financing from a lender of its choice in the amount of $2.5 million for the purpose of financing the Dan O’Brien Outdoor Track and Field Complex renovation and Improvements project, and authorizing the Vice President for Finance & Administration to execute all necessary documents on behalf of the Board of Regents. Said financing shall be secured, if applicable, in accordance with Section 33-3804(j), Idaho Code, and at an interest rate not to exceed 5.50%. Motion carried unanimously.
Date: 6/16-17/10 
Minute Page Number: 24-25

Item: Request for Proposals-Television Cable Project 
Motion: M/S (Terrell/Edmunds): To approve the agreement between the University of Idaho and Time Warner Cable, in substantial conformance with the Forms submitted to the Board in Attachments 1 and 3. Motion carried unanimously.
Date: 6/16-17/10 
Minute Page Number: 25

Item: Kibbie Dome Enhancement Project-Game Day Renovation 
Motion: M/S (Terrell/Soltman): To approve the request by the University of Idaho to implement the construction phase of the Kibbie Activity Center Enhancement Project, for a total project cost not to exceed $5,310,000, and to authorize the University of Idaho to execute all requisite consulting, design and vendor contracts necessary to fully implement the project. Motion carried 4-2 (Lewis and Edmunds voted Nay).

M/S (Terrell/Atchley): To approve the request by the University of Idaho to obtain financing from a lender of its choice for approximately $2.9 million for the purpose of partially financing the Kibbie Activity Center Enhancement Project, and to authorize the Vice President for Finance and Administration to execute all necessary documents on behalf of the Board of Regents. Said financing shall be secured, if applicable, in accordance with Section 33-3804(j), Idaho Code, and at an interest rate not to exceed 5.50%. Motion carried 4-2 (Edmunds and Lewis voted Nay).

Board member Terrell noted that in February 2010 the Board approved the design phase of this project. UI reported that the design phase is underway and this request is for the construction phase. Lloyd Mues indicated that this project is 100% funded by giving. Vice President Murray of UI provided details. It was noted that there is a mismatch between when the pledges come in and when the payment of certain construction costs are due. A bridge loan will be secured to meet that difference.

Board member Lewis asked for clarification on the point of the loan and expressed concern about the risk of a loan that is secured only by pledges. Dr. Nellis noted that this type of project is common. He explained that this project is a transformative project. He pointed out that if the Board looks at the pledges that have already come in, it is a positive. The bridge loan covers a gap. The commitment of the alumni is evident in terms of the amount of money already raised.

Mr. Murray emphasized that the revenue enhancement that this project will generate is significant. He pointed out that there is a pledge contingency built into the project. There is also a fee built into the project that can be used to backfill the pledges if necessary. Mr. Lewis noted that projects that are privately funded normally don’t have a risk like this one does. Dr. Nellis indicated that in terms of looking at construction costs and securing this loan which is a bridge loan, waiting too long to take care of this could impact the situation. Mr. Mues noted that the loan can be paid off ahead of time without penalty. That is the intent of the University.

Mr. Terrell asked for clarification about the cash available for projects. Mr. Spears noted that there is more than enough money in committed pledges and sponsorships to cover the project. The bridge loan is to cover the gap time-wise. He noted that this is not about athletics because the building is used 60% of the time by non-athletics.

Mr. Lewis clarified that he recollects that the Board hasn’t required 100% of the cash in hand before a private project is approved; the difference here is that there is a need for a loan to cover the gap. He indicated he will vote against this because it is not a good path to approve a privately funded project that has to be backed by a loan.
Date: 6/16-17/10 
Minute Page Number: 25-26

Item: Sponsorship Agreement-Litehouse, Inc. 
Motion: M/S (Terrell/Atchley): To approve the request by the University of Idaho to enter into a sponsorship agreement with Litehouse, Inc. in substantial conformance to the form submitted to the Regents as Attachment 1, and to authorize the Vice President of Finance and Administration to execute the agreement. Motion carried unanimously. 
Date: 6/16-17/10 
Minute Page Number: 26

Item: Formation of an Applied Research Entity 
Motion: M/S (Terrell/Soltman): To approve the request by the University of Idaho to participate in the formation of the applied research entity to be known as LASR in substantial conformance with the documents attached to the Board materials, and to then accomplish the transfer of operations of the Center for Advanced Microelectronics and Biomolecular Research to the applied research entity.

Subsidiary M/S (Terrell/Soltman): To postpone this to the August meeting and refer it to the BAHR Committee and bring it back. Motion carried unanimously.

Dr. Nellis noted that Dr. Jack McIver who was going to appear to report on this request had to leave for a family emergency.

Board member Edmunds expressed concern that this project appears to get around the issue of tech transfer policy. If that is the case, it would break up the effort that has been underway to build partnerships. Another issue for him is the governance structure through CAMBR and the way it is set up. Mr. Edmunds indicated he was expecting tighter controls by UI. He noted that he is struggling with this request.

Kent Nelson of UI spoke to the issues that Mr. Edmunds raised. He noted that the project helps form a bridge between the University and private industry. This is a concept of an applied research laboratory where experts can carry out more focused research projects to meet industry standards. This is not an attempt to make an end-run around policy. With respect to control, there has to be a distinct entity to qualify for the federal requirements of separation. This is a 501.3c entity. For purposes of LASR, this meets the requirement of working with an educational entity. In order for the entity to function it has to be a symbiotic relationship. If that doesn’t happen, the entity loses the 501.3c rating. Mr. Nelson noted as well that the intellectual rights of the University would be protected. The President of UI appoints all the members of the board. Dr. Nellis indicated that this is a common entity across the country as a way to create a dynamic for tech transfer. Mr. Nelson clarified that other documentation will be drafted when the entity and the University enter into projects.

Mr. Edmunds indicated that there could likely be control issues with the foundation after the University puts together the original slate of directors. Dr. Nellis referred to the articles of incorporation in the information that is available. Mr. Nelson referred to Article 4 that documents the connection between LASR and the University.

Mr. Lewis noted he would have expected an extensive service agreement between LASR and the University. He pointed out that the bylaws provide the scope, but do not include anything about the contractual obligations between LASR and the University. Mr. Nelson reiterated that for every project there would be whole set of agreements for that project that comply with Board policy. Mr. Nelson also indicated this is the first step in a series of steps.

Mr. Edmunds restated his concerns.


Date: 6/16-17/10 
Minute Page Number: 26-27

Item: Experimental Program to Stimulate Competitive Research (EPSCoR) Annual Summary Report 
Motion: Peter Goodwin, Rick Schumacher and Laird Noh presented the EPSCoR Annual Report to the Board. Dr. Peter Goodwin explained that the EPSCoR program is about building the science community within the state. It is doing that by building a cohesive research team of universities. The upcoming priorities of Idaho EPSCoR include the America Competes Act, the National Science Foundation Springboard Day, a proposal to host national EPSCoR Conference, and other EPSCoR major initiatives.

Dr. Goodwin indicated that Idaho’s share of regular National Science Foundation (NSF) research funding is increasing. The Research Infrastructure Improvement (RII) funds personnel, research, cyber-infrastructure, diversity and outreach, management/stewardship, and sustainability. One example of outreach is the Idaho STEM Pipeline. This has drawn national attention. EPSCoR is in the process of transforming data policy.

Dr. Goodwin indicated that Idaho EPSCoR needs to position itself nationally so it attracts attention in terms of cyber-infrastructure. He pointed out that there are three key positions to be filled related to this effort. This is a value-added enhancement to INL and other initiatives.

Senator Noh thanked the Board for the opportunity to report. He indicated that Idaho EPSCoR appreciates the patience and involvement of the Board during the period of transitioning back under the oversight of the Board. Idaho EPSCoR looks forward to having a cooperative working relationship with the Board.


Date: 6/16-17/10 
Minute Page Number: 29

Item: Approval of Notice of Intent: Consolidation of the Department of Statistics 
Motion: M/S (Lewis/Atchley): To approve the request by the University of Idaho to create a new administrative unit, Bi-State Department of Statistical Science and change the existing degree name to Master of Science in Statistical Science. Motion carried 5-0 (Terrell absent during the vote). 
Date: 6/16-17/10 
Minute Page Number: 30

Item: Approval of Notice of Intent: Reorganization of the College of Education 
Motion: M/S (Edmunds/Soltman): To approve the request by the University of Idaho to restructure the College of Education from four academic units into three academic units. Motion carried 5-0 (Terrell absent during the vote). 
Date: 6/16-17/10 
Minute Page Number: 30

Item: Approval of Notice of Intent and Full Proposal: New Professional Science Master’s in Natural Resources and Environmental Science 
Motion: M/S (Edmunds/Soltman): To approve the request by the University of Idaho to create a new Professional Science Masters degree program in Natural Resources and Environmental Science. Motion carried 5-0 (Terrell absent during the vote). 
Date: 6/16-17/10 
Minute Page Number: 30

Item: Chief Executive Officers Employment Agreements 
Motion: M/S (Soltman/Terrell): To approve the employment agreements for Boise State University President, Dr. Robert Kustra, University of Idaho President, Dr. Duane Nellis, Idaho State University President, Dr. Art Vailas, Eastern Idaho Technical College President, Mr. Burton Waite, and the State Board of Education Executive Director, Dr. Mike Rush in the forms provided to the Board and to authorize the Board President to sign on behalf of the Board. Motion carried unanimously.

Superintendent Luna asked if there are any changes in salary or benefits.

Board President Westerberg said there are not and that all salaries and benefits remain flat.


Date: 8/11-12/10 

Minute Page Number: 14

Item: Proposed Institutional Peers 
Motion: M/S (Soltman/Terrell): To approve the list of thirteen peers and three aspirational peers proposed by BSU, ISU, UI, LCSC, and EITC for use in instructional and institutional performance. Motion carried unanimously.

Selena Grace, State Board of Education, provided a presentation, history, and background for this item. The National Center for Higher Education Management Systems (NCHEMS) was contracted to provide a proposed list of peers using a MGT study. Peer recommendations were reviewed by the institutions and it was felt the institutions are in a better position to approve their own peers.


Date: 8/11-12/10 
Minute Page Number: 16

Item: Multi-Year Contract for the Director of Tennis 
Motion: M/S (Terrell/Soltman): To approve the University of Idaho’s multi-year employment contract for Jeff Beaman, Director of Tennis, for a term commencing on July 2, 2010 and termination on June 30, 2013 in substantial conformance to the contract submitted to the Board in Attachment 1. Motion carried unanimously.

Rod Lewis indicated that the model contract included a clause that changes in salary were able to be made without further Board approval. Have those changes been made?

Mr. Freeman indicated there is no such clause in the contract under consideration.


Date: 8/11-12/10 
Minute Page Number: 17

Item: Multi-Year Contract for the Women’s Swim Team Head Coach 
Motion: M/S (Terrell/Soltman): To approve the University of Idaho’s multi-year employment contract for the Women’s Swim Team Head Coach for a term commencing on August 15, 2010 and termination on August 14, 2014, in substantial conformance to the contract submitted to the Board in Attachment 1.Motion carried unanimously. 
Date: 8/11-12/10 
Minute Page Number: 17

Item: Multi-Year Contract for the Men’s Basketball Team Head Coach 
Motion: M/S (Terrell/Atchley): To approve the University of Idaho’s multi-year employment contract for the Men’s Basketball Team Head Coach for a term commencing on March 24, 2010 and terminating on March 23, 2015, in substantial conformance to the form submitted to the Board in Attachment 1, correcting Head “Football” Coach to Head “Basketball” Coach on Page 1003. Motion carried unanimously. 
Date: 8/11-12/10 
Minute Page Number: 18

Item: Multi-Year Contract for the Women’s Basketball Team Head Coach 
Motion: M/S (Terrell/Lewis): To approve the University of Idaho’s multi-year employment contract for the Women’s Basketball Team Head Coach for a term commencing on March 27, 2010 and terminating on March 26, 2015, in substantial conformance to the contract submitted to the Board in Attachment 1.Motion carried unanimously. 
Date: 8/11-12/10 
Minute Page Number: 18

Item: Additional Authorization Request, Energy Services Performance Contract 
Motion: M/S (Terrell/Soltman): To approve the request by the University of Idaho for authorization to expend up to an additional $2.2M in bond interest earnings on energy improvement projects consistent with the original bond. Total authorization for ESPC work will increase to $37.2M. Motion carried unanimously.

Milford Terrell clarified that the funds cannot be used for any other purpose than those approved, which is to pay down the interest on the bond. The expected payback is within ten years.


Date: 8/11-12/10 
Minute Page Number: 22

Item: Police Service Contract Approval Between the University of Idaho and the City of Moscow 
Motion: M/S (Terrell/Atchley): To approve the agreement for police services between the University of Idaho and the City of Moscow, in substantial conformance to the contract submitted to the Board. Motion carried unanimously. 
Date: 8/11-12/10 
Minute Page Number: 22

Item: Security Services Contract- AlliedBarton Security Services, LLC 
Motion: M/S (Terrell/Soltman): To approve the agreement for private security services between the University of Idaho and AlliedBarton Security Services, LLC, in substantial conformance to the contract submitted to the Board. Motion carried unanimously. 
Date: 8/11-12/10 
Minute Page Number: 22

Item: Changes in Policies on Promotion and Rank 
Motion: M/S (Terrell/Westerberg): A motion to approve changes to University of Idaho policies on faculty promotion and tenure as set forth in the materials submitted to the Board. Motion carried unanimously.

Matt Freeman outlined two changes to the U of I faculty staff handbook that the University if seeking approval for. The primary one is the creation of a new faculty rank of “University Distinguished Professor”. The rank carry with it an annual stipend of $5,000 per year for five years, which would be funded with fundraising. The other was minor changes to the faculty promotion process.

Milford Terrell has concerns if the funding cannot be raised, would this go to appropriations.

U of I indicated that if the funds are not raised, stipends would not be conferred. There is a maximum amount of 15 appointments for a total of $75,000, but there is no minimum amount. If no funds are raised, the stipend would be zero. The stipend would be on a five year rolling award, with no more than 15 appointments at any given time.

Emma Atchley asked for clarification that the stipend would be awarded until retirement.

U of I indicated that is correct. If a professor was three years from retirement, the stipend would be paid until retirement and not for the full five years.

Richard Westerberg asked who confers the title.

U of I said the title is conferred through the Provost to the President and by approval from the University President.

Mike Rush indicated that any changes to the Faculty Staff Handbook are required by Board policy to receive approval by the Board and is the reason this item has been presented.
Date: 8/11-12/10 
Minute Page Number: 22-23

Item: Approval of Loan Authorizing Resolution- Dan O’Brien Outdoor Track and Field complex Renovation Project 
Motion: M/S (Terrell/Atchley): To approve the request by the University of Idaho for a resolution of the Board of Regents of the University of Idaho as per Attachment 1 to the Board materials, and hereby adopting said resolution and authorizing the President of the Board and the bursar of the University of Idaho to execute the same. Motion carried unanimously. 
Date: 8/11-12/10 
Minute Page Number: 23

Item: Loan Authorizing Resolution- ASUI Kibbie Activity Center (Kibbie Dome) Enhancement Project 
Motion: M/S (Terrell/Lewis): To approve the request by the University of Idaho for the resolution of the Board of Regents of the University of Idaho as per Attachment 1 to the Board materials, and hereby adopting said resolution and authorizing the President of the Board and the bursar of the University of Idaho to execute the same. Motion carried unanimously. 
Date: 8/11-12/10 
Minute Page Number: 23

Item: Approval of Notice of Intent: Change the Minimum Number of Credits for Baccalaureate Degree to 120 
Motion: M/S (Edmunds/Westerberg): To authorize the institutions, under the governance of the Board, to reduce the number of credits for baccalaureate degrees for any program from 128 to 120 credits based on each institution’s determination of appropriateness. Motion carried unanimously.

Sona Andrew, Provost of Boise State University, presented this item to the Board. This change will reduce fees to students, improve graduation rates, and free faculty time.

Milford Terrell expressed concern regarding the change to the motion to include all institutions.

Provost Olson, Idaho State University, indicated that most states have a minimum and 120 is a standard across the country, as well as within the Pacific Northwest. The motion does not mandate changes, but give the institutions the opportunity to do so.

Ms. Andrews indicated that BSU raised this issue with CAAP some time ago and the other institutions were interested as well. This is not for a specific academic program, but gives the institutions the ability to look at each individual program.

Provost Baker, University of Idaho, stressed that this is only approval to reduce the credits to 120 if the university chooses to approve the reduction in credits required.


Date: 8/11-12/10
Minute Page Number: 23-24

Item: New Positions 
Motion: By unanimous consent the Board approved the request by Idaho State University for eight (8) new positions (7.5 FTE) and a title change on one faculty position (1.0 FTE) supported by grant, local and appropriated funds.
Date: 10/13-14/10 
Minute Page Number: 8

Item: FY 2010 Carryover Funds
Motion: By unanimous consent the Board approved the requests by Boise State University, Idaho State University, University of Idaho, Lewis-Clark State College, Idaho Dental Education Program, UI Agricultural Research and Extension Service, and WWAMI Medical Education Program, to carry over authorized but unspent non-General Funds in the amounts specified in the agenda material from FY 2010 to FY 2011 and to be used for non-recurring expenditures. 
Date: 10/13-14/10 
Minute Page Number: 9

Item: Presentation of Institution Financial Statements 
Motion: Lloyd Mues presented the FY 2010 Audit Summary for UI. Board member Terrell thanked Mr. Mues for his report and commented on the useful information he provided, and suggested the same kind of report from each institution would be useful. Along that same line, Matt Freeman noted that all the institutions will provide the Board with a net assets report and a ratios report in December. 
Date: 10/13-14/10 
Minute Page Number: 14

Item: Financial Statements 
Motion: M/S (Luna/Terrell): To accept from the Audit Committee the Fiscal Year 2010 financial audit reports for Boise State University, University of Idaho, Lewis-Clark State College, and Eastern Idaho Technical College, as presented by Moss Adams LLP. Motion carried unanimously. 
Date: 10/13-14/10 
Minute Page Number: 15

Item: Unified Communications Initiative 
Motion: This is an information item with details provided to the Board in their agenda materials. 
Date: 10/13-14/10 
Minute Page Number: 18

Item: Theophilus Tower Elevator Modernization and Life Safety 
Motion: M/S (Terrell/Agidius): To approve the request by the University of Idaho to implement a capital project to improve and upgrade the existing elevators in Theophilus Tower, a residential facility located on the Moscow campus of the University of Idaho, in the amount of $941,000. Approval includes the authority to execute all necessary consulting, construction and vendor contracts to implement the design and construction phases of the project. Motion carried unanimously. 
Date: 10/13-14/10 
Minute Page Number: 18

Item: Formation of an Applied Research Entity 
Motion: M/S (Terrell/Soltman): To approve the request by the University of Idaho to participate in the formation of the applied research entity to be known as LASR and to enter into the proposed Operating Agreement, Loaned Employee Agreement and Services Agreement in substantial conformance with the documents attached to the Board materials. Motion carried unanimously. 
Date: 10/13-14/10 
Minute Page Number: 18

Item: Research Strategic Plan 
Motion: Dr. John McIver, Director of Research at the University of Idaho, addressed the Board on behalf of all the research directors from the other institutions. He briefly outlined their collaborative approach to increase research activity among Idaho’s public four-year institutions and the public and private sector in order to enhance opportunities for greater external funding.

Board President Westerberg noted there is a fair amount of information provided by the institutions. He asked for clarification to ascertain if those descriptions align with the role and mission of each institution. He urged the institutions to make sure that was the case.

Dr. McIver asked for feedback from the Board as they seek to move forward. Board member Soltman noted this is a great collaborative effort and urged them to continue.


Date: 10/13-14/10 
Minute Page Number: 19

Item: New Positions 
Motion: By unanimous consent, the Board agreed to approve the request by the University of Idaho to create four (4) new positions (4.0 FTE) supported by appropriated and non-appropriated funds. 
Date: 12/8-9/10 
Minute Page Number: 3

Item: Institution Emergency Operations Plans 
Motion: Lloyd Mues reported that UI has an effective plan. Relevant exercises of various kinds are conducted on a regular basis to make sure all points are covered. UI works closely with Homeland Security to ensure UI’s plan lines up. UI uses its plan for every type of emergency. It trains hard and is active in preparing. 
Date: 12/8-9/10 
Minute Page Number: 5

Item: Athletic Scheduling 
Motion: M/S (Edmunds/Lewis): To approve delegating the decisions about scheduling athletic games and opponents to the chief executive officers of the respective institutions. Motion carried unanimously. Motion carried 5-3 (Agidius, Soltman, and Atchley voted Nay).

Mr. Soltman introduced this item. He noted that there is quite a bit of discussion underway on this subject, specifically in terms of BSU and UI continuing the tradition of playing a football game each year.

President Nellis of the University of Idaho was invited to comment on this. He agreed that this is a time of transition for BSU. Nevertheless, BSU and UI have a long tradition of playing football against one another and that game results in economic advantages to the state. He urged the Board to encourage the yearly games to continue.


Date: 12/8-9/10 
Minute Page Number: 5

Item: Board Policy I.J- First Reading 
Motion: M/S (Soltman/Edmunds): To return this policy to staff and bring it to the Board in February as the first reading. Motion carried unanimously.

Board member Soltman introduced this item. Tracie Bent of the Board office discussed the changes. She pointed out that in reviewing the amendment to the policy it was noted that UI’s practice of allowing underage family members into the President’s tent location where alcohol was being served was a violation of the Board’s policy. As a result, additional changes in the amendment were made to address this and those changes are substantive in nature.

Kent Nelson, legal counsel for the University of Idaho, came forward to provide more information to the Board. Mr. Nelson noted that the redraft has substantial changes. He referred to the language in subparagraph C that notes that even though this policy is in place, the institutions will continue to come forward to the Board each year and allow for Board review. In addition, in section II.3.1 where there was a bar on minors, it would require specific approval from the Board each year which is how it has been done in the past.

Board member Lewis observed that the inclusion of language to present the proposal every year is helpful. He expressed concerns about the third sentence where it says that the Board will review the proposals. He noted that it appears, by the way it is written, that the criteria will be used as guidelines. He suggested that it needs to be more clearly stated. Mr. Lewis indicated that in the past when the criteria were set forth it was clear that advertising would not be allowed and that needs to be included in this policy as well.

Board member Agidius asked for clarification as to the points to be addressed in the reassessment of the amendments. Board member Lewis indicated that the change from “minimum requirements: to “criteria” should be reversed; it needs to remain as minimum requirements. Second is a change in nuances, in allowing persons below the legal age to be in the defined areas. Board member Terrell noted that the issue of advertisement be addressed as well and be clarified in the policy.

Board member Soltman explained that the amendments were written to reflect the Board’s current practice. Board member Agidius indicated that he wants to see Board approval if there are minors in the area where alcohol is being served. Ms. Atchley noted it is important to remember that these events are invitational events, not public events. She suggested the policy can be written to reflect and understanding of that fact. She referred to section I.1 for the benefit of the Board.


Date: 12/8-9/10 
Minute Page Number: 6-7

Item: Amendments to Board Policy- Section V.R.3-Definitions and Types of Tuition and Fees and Section V.Q.1- Revenue Deposited into Account- First Reading 
Motion: M/S (Terrell/Atchley): To approve the first reading of proposed amendments to Board Policy Section V.R.3.a., and Section V.Q.1.a, as submitted. Motion carried unanimously.

Lloyd Mues of UI presented this item and explained it ensures policies on institution fees correspond to proposed revisions to the Idaho Code.


Date: 12/8-9/10 
Minute Page Number: 10

Item: Naming/Memorializing Buildings- Art and Architecture Interdisciplinary Studio Complex 
Motion: M/S (Terrell/Atchley): To approve the request by the University of Idaho to name the proposed Interdisciplinary Studio Complex after Eduardo Alvarez, contingent upon receipt of a substantial gift from the Alvarez family in support of the project. Motion carried unanimously.
Date: 12/8-9/10 
Minute Page Number: 12

Item: New Positions 
Motion: By unanimous consent, the Board agreed to approve the request by the University of Idaho to create five (5) new positions (5.0 FTE) supported by appropriated and non-appropriated funds. 
Date: 2/16-17/11 
Minute Page Number: 4

Item: Intercollegiate Athletics- Financial Reports 
Motion: Board member Terrell introduced this item. Board member Lewis raised a question about fund balances and Board policy related to negative balances. He asked about UI and its negative fund balance.

Lloyd Mues of UI discussed the revenue increases. He noted that there is a small increase that results from increases in the student activity fees. In addition, there have been changes related to ticket sales, the Lear Field services, and also an increase in the gender equity funds going to athletics. Keith Ickes, the Director of Planning & Budget at UI explained that the increase in expenditures related to the Lear Field contract. He pointed out that the gross ticket revenues and all the expenditures are a programmatic change. In addition, the ticket office was moved and now the full ticket activity is shown where it wasn’t before. Mr. Ickes explained that the coaches’ salaries and benefits went up, as well as the equipment and supplies.

Mr. Lewis suggested that the Board direct UI to come back with a recovery plan in April. Board President Westerberg directed UI to do so.


Date: 2/16-17/11 
Minute Page Number: 16

Item: Starbucks at UI Bookstore 
Motion: M/S (Terrell/Agidius): To approve the master licensing agreement for a coffee service location between the University of Idaho and Starbucks Corporation in substantial conformance to the form submitted to the Board. Contained within this motion is a request by the University of Idaho to implement a Capital Project to improve an upgrade to the Bookstore to facilitate this retail operation in an amount not to exceed $528,000. Authorization includes the authority to execute all necessary and requisite consulting, construction, and vendor contracts to implement the design and construction phases of this project. Motion carried unanimously. 
Date: 2/16-17/11 
Minute Page Number: 19

Item: Approval of Full Proposal- Doctorate, Athletic Training 
Motion: M/S (Edmunds/Agidius): To approve the request by UI to create an advanced clinical Doctorate in Athletic training as set forth in the attached full-proposal.

Subsidiary M/S (Lewis/Terrell): To postpone this item to allow IRSA and CAAP more time to study this proposal and to bring it back to the Board in April. Motion carried 5-2 (Agidius and Atchley voted Nay).

Provost Doug Baker from the University of Idaho presented this item. Dr. Baker noted this is a self-sustaining program and the program has been reviewed by CAAP. He introduced Dr. Corrine Mantle-Bromley, the Dean of the College of Education, Dr. Kathy Browder, the Department Chair of Movement Sciences at the College of Education, and Jeff Seegmiller, Assistant Professor of Athletic Training and WWAMI faculty member, to provide additional details.

Dean Bromley outlined the details of the degree. It is a clinical doctorate. If it is approved at this time, it will become the first degree in the nation for athletic training. The degree is a six semester program and requires full-time attendance so it can be done in two years. Dr. Bromley reported that the proposal went through intense scrutiny by the College of Education, the University Faculty Senate, two external experts in the field, the Provost, and the Vice President of Finance.

Dr. Seegmiller discussed the particulars of the program. The program has a model that allows for measures to be made of the outcomes. Dr. Browder spoke about the rigor of the program. She explained that work has been underway for three years to make sure it has the rigor it needs. It is in accelerated format. She pointed out that it is a clinical doctorate, not an academic doctorate, and explained the differences for the benefit of the Board.

Board President Westerberg asked about the demand and need for the program. Dr. Browder indicated that they looked at the demand and, based on the labor market demand analysis, the conservative estimate is that there are currently 30,000 people nationwide who would be eligible for this program. In addition, the commensurate financial reward will be significant.

Board member Lewis raised a question as to whether this program really rises to the doctorate level. He expressed concerns about going down a path that demeans the degree. He emphasized that his struggle is that it is a clinical doctorate, and only a two-year program. He suggested that it lacks the intensive academic component.

Dr. Browder noted this is an advanced clinical doctorate in comparison to an entry level clinical doctorate. She made a point that athletic training is in transition nationwide, and this is a response to that transition. She explained again that the clinical doctorate differs from other doctorates, and gave some comparative information to help the Board better understand the concept.

Dean Bromley explained that throughout the program there will be intensive coursework that relates to each person’s practice. Dr. Seegmiller pointed out that the requirements of the program means that students coming into it must have met all the requirements of the practice. In terms of the curriculum, Dr. Seegmiller indicated that students must have foundational courses as part of their undergraduate degrees. At the doctorate level, students will be taking advanced courses and also conducting research in their related fields as part of that coursework. Dr. Browder reiterated that the standard competencies for accrediting programs demand that the rigor is high. Students must also be credentialed and certified by the national board.

Based on discussion, Board member Lewis asked if it was possible to postpone this item in order to have time to better understand the scope and nature of the proposal. A subsidiary motion was made for that purpose.
Date: 2/16-17/11 
Minute Page Number: 20-21

Item: Section II- Finance
Motion: Dr. Duane Nellis introduced Samantha Perez newly elected Student Body President, Steven Parrott outgoing Student Body President, along with Keith Ickes and Lloyd Mues.

Dr. Nellis noted that UI is trying to preserve things at the University. He explained that over the past decade there has been a fundamental change in the funding paradigm in Idaho, and nationally as well. As the amount of state funds has decreased, the amount of tuition/fee funding has increased. He noted that endowment funding has also decreased. Dr. Nellis noted that over the past decade, the purchasing power of students is down.

Dr. Nellis indicated that UI has addressed the funding situation by eliminating positions, closing programs, limiting hiring, reorganizing colleges, eliminating classes, and invested in energy savings to reduce future costs. The transformational changes include promoting entrepreneurial thinking to cut costs and raise revenues; increasing class and program efficiencies; expanding online and dual courses; refining interactive learning opportunities; revamping the financial aid program; restructuring research and economic development; overhauling recruiting and enrollment processes; and increasing community involvement.

Ms. Perez explained that one of the things the students will work on this year is evaluating the student activity fees to see if those activities actually benefit the students. Fees going to activities that are not beneficial will be redirected.

Dr. Nellis discussed the fiscal challenges UI is facing including reduction of state funding, increases in costs, the need to use reserves and bridge funds, and other unfunded state obligations. Dr. Nellis referred the Board to the current tuition and fee package.

Stephen Parrott discussed the proposed fee increase for this year. An 8.4% fee increase is proposed for resident students; the non-resident fee increase is 8%. The graduate fee proposed fee increase is 15%. The breakout of the student activity fee is $5.26 per year per student. It is part of the tuition and fee package. The technology fee and the facility fees are not increased. Mr. Parrott explained that the proposal was taken to the open forum for students to allow them the opportunity to respond. He noted that there has been a very positive response; they would rather see an increase than to see things get cut.

Dr. Nellis indicated that if the fee increases are approved. UI’s FY 12 tuition and fee rates still fall below the peer institutions fee and tuition rates. Dr. Nellis discussed how the fee increase will help UI meet the challenges. The internal budget cuts for FY 2012 based on the proposed fee increase will be $1.8 million. UI is building for the future. The University continues to be highly ranked for what it offers: the return students have for their investment; the quality of the education opportunities it provides; and its reputation nationally. UI wants to preserve what it has. This proposal has been thought through very carefully.

Steve Parrott thanked the Board for allowing them to attend the meeting. He pointed out that UI is very unique and has a great partnership between its students and administration. Administration has been open to listening to the students and their concerns.

Board member Terrell raised a point about the enrollment assumption. Dr. Nellis indicated that the funds that come in will be used as outlined in the proposal even if the enrollments are higher than estimated. Mr. Nellis added that UI is using a different approach to recruit new students.

Mr. Terrell asked for clarification on the Kibbie Center operations. Mr. Parrott pointed out the Kibbie Dome is the ASBU Kibbie Dome and used for many other events, classes, and activities in addition to athletics. Mr. Terrell asked why the Spirit Squad is funded with student activity fees and Mr. Parrott explained that the Spirit Squad helps with recruiting, and performs at other student activities beyond sporting events. Ms. Perez explained that UI does not fund the Spirit Squad fund so the students voted to fund them.

Mr. Terrell asked about UI’s strategy if the economic situation continues. Dr. Nellis noted that the Board needs to look at the transformational activities and programs that UI has initiated because they could generate revenue and offset costs. UI hopes to increase the out-of-state enrollments as well to increase revenue through gifts, grants, and foundation support. Dr. Nellis noted UI will continue to do business differently. He expects there will be increasing costs such as deferred maintenance, utilities, technology and software, etc. And, while UI is working with contractors and vendors to keep those costs under control, the needs won’t go away. Also, there have not been salary raises for staff in nearly five years and there are serious consequences related to that as the University continues to lose staff to other states.

Board member Edmunds asked about the multiplier used for non-residents and Mr. Ickes noted that the basic fee package is charged to every student; then the non-resident fee package is added on top of that.

Mr. Edmunds asked about the direction all of the institutions are going noting there seems to be a lot of duplication. He suggested that there should be serious talk about whether growth is the right thing. In terms of the overall cost of education in the state, if there was a different approach with more focus on programs and less focus on growth, there could be significant costs savings.

Ms. Atchley asked about the online courses offered at UI and whether an online course offered by one institution can be transferred to another institution in the state. Dr. Nellis noted that there is complete transparency, and transferability isn’t an issue. However, there are some for-profit institutions where it is an issue. In terms of costs savings, Dr. Nellis noted that there is such a range of online courses and such a variety in the types and requirements, online learning does not always guarantee that there will be a cost savings. It varies significantly depending on the subject matter, the design of the course, the enrollment in the course, the teaching staff, the assessment, etc. Provost Baker noted that there is confusion when the term online is used; it is good for some courses, and not good for others. Online learning is nor watching a video. A lot of active teaching is required and so there is cost factor there.

Board President Westerberg expressed his appreciation in having the students involved in the decisions and the Board presentation. He asked about the use of student tuition to fill the gaps. Dr. Nellis explained that UI used $4.2 million of its reserves this past year to fill in the gaps. It hopes to make up some of the loss of those reserves funds so they won’t drop too much lower.

Mr. Westerberg asked about ways to increase summer enrollments and summer rates. Provost Baker indicated that UI doesn’t believe price is the lever because it is already pretty low; so it is looking at place, price, and promotion. It is also looking at distance education as well in terms of summer courses.

Board member Terrell raised a point about the institutions going to self—funding of athletics. Steve Parrott noted that there would be immediate concerns for the students if that were the case. Currently, students benefit significantly from athletics. If the funds go away, students would have to begin to bear more of the cost in order to attend events. Also, the additional uses that students are able to take advantage of within the athletic department are important.

Mr. Edmunds returned to the idea of revenue streams and costs streams; Some of those grant/financial streams are drying up or diminishing significantly for students. The bottom line is how do students afford to go to school? The debt load when students come out of school is a serious issue. Mr. Ickes indicated that UI will have a research project underway to study this issue.

Mr. Luna asked if UI has looked at BYU-Idaho’s three semester system. Students are assigned which two semesters of the three they can attend; there is no summer school option. Provost Baker indicated UI has looked at this; but traditionally their students go home and work in the summer. Dr. Baker indicated UI may not have the same flexibility as BYU-Idaho in telling students they can only take two semesters when there are three semesters available.


Date: 4/20-21/11 
Minute Page Number: 5-7

Item: Student Tuition and Fee Rates (Academic Year 2011-2012) 
Motion: M/S (Terrell/Soltman): To approve the annual full-time resident student fee rates for FY 2012 for University of Idaho at an overall increase of 8.4%, to include tuition, facility, technology, and activity fees for a total dollar amount of $5,856; and to approve the annual full-time student fee rate for nonresident tuition of 8% for a total dollar amount of $12,520. Motion carried 6-1 (Edmunds voted Nay).

M/S (Terrell/Soltman): To approve all other fees for FY2012 for University of Idaho as contained in the University of Idaho fees motion sheet which will be made part of the written minutes. Motion carried unanimously.

Board President Westerberg thanked the institutions for their presentation. Bill Goesling asked that the Board thank the student leaders for their participation and involvement by drafting a letter to them to that effect. They were a key component in the decisions today. Board President Westerberg agreed and directed the Board staff to do so.


Date: 4/20-21/11 
Minute Page Number: 14

Item: New Positions and Changes to Positions 
Motion: By unanimous consent, the Board approved the request by the University of Idaho to create one (1) new position (1.0 FTE) and reactivate two (2) positions (2.0 FTE), supported by appropriated and non-appropriated funds.
Date: 4/20-21/11 
Minute Page Number: 15

Item: University of Idaho Annual Report 
Motion: Dr. Duane Nellis reported on the progress of the University of Idaho over the past year. He welcomed the Board to Moscow. Dr. Nellis discussed the mission of UI as a land grant research university. The priority is to ensure student success through quality education. UI has made great strides to achieve this through transformational teaching and learning, preparation, outreach and engagement, and purposeful growth. The new strategic plan for 2011 through 2015 includes a formal strategic planning committee which will continually review the plan and progress.

Dr. Nellis noted achievements including increasing graduate enrollment, extending recruitment initiatives, and an emphasis on programs related to community and culture. They’ve adopted an enrollment and recruitment plan that extends beyond the Moscow campus. Over the past two years UI has seen the largest freshman enrollments; one third of them are the first in their families to attend college. They have 81 national merit scholars. As far as retention rates, 81% of freshmen are returning.

UI has many physical locations statewide and it continues to build for tomorrow. The facilities, the research enterprise, and the campus improvements have been addressed in spite of the financial constraints. UI is in the midst of a capital campaign; it will go public with it in 2012. The campaign focuses on students, faculty, programs, and facilities.

Dr. Nellis shared about the Polya Math Learning Center which gives students structure and an appropriate delivery model to maximize success. It is a national model. Dr. Nellis discussed the UI research enterprise. He noted that the total amount of awards received in FY 2011 have benefited the University and its students during difficult economic times. UI has transformative programs related to economic development underway including the University Economic Development Council and the Laboratory for Applied Science Research. Idaho businesses have sponsored a number of startup efforts as well.

UI is a leader in partnering with other businesses and institutions. The Center for Advanced Energy Studies in Idaho Falls (CAES) is one example and INBRE (the Idea Network) is another. UI has educational partnerships with WSU, BSU, and BYU-Idaho. Outreach and engagement are part of the mission of UI as a land grant university. Extension programs have earned national recognition. Budget line items that support key programs were mentioned.

Board member Soltman thanked Dr. Nellis for his report.


Date: 4/20-21/11 
Minute Page Number: 20

Item: Approval of Full Proposal- Masters of Science Degree in Athletic Training 
Motion: M/S (Edmunds/Goesling): To approve the request by the University of Idaho to create an entry-level Master’s of Science in Athletic Training as set forth in the attached Full Academic Proposal. Motion carried unanimously.
Date: 4/20-21/11 
Minute Page Number: 25

Item: Approval of Notice of Intent- Expansion of Current Professional Practices- Doctor of Education 
Motion: M/S (Edmunds/Atchley): To approve the request by the University of Idaho to expand the existing Ed.D. to offer a Professional Practices Doctor of Education as set forth in the attached Notice of Intent. Motion carried unanimously. 
Date: 4/20-21/11 
Minute Page Number: 25

Item: Approval of Notice of Intent- Restructure and Consolidation of the Department of Microbiology, Molecular Biology, and Biochemistry
Motion: M/S (Edmunds/Soltman): To approve the request by the University of Idaho to reorganize and consolidate the Department of Microbiology, Molecular Biology, and Biochemistry (MMBB) as presented. Motion carried unanimously. 
Date: 4/20-21/11 
Minute Page Number: 25

Item: McCall Outdoor Science School- Self Support Fees 
Motion: M/S (Terrell/Soltman): To approve the establishment of a self-support fee of $14,222 per student FTE to fund the operation of a graduate residency program at the University of Idaho McCall Outdoor Science School (MOSS) in McCall, Idaho. Motion carried unanimously.
Lloyd Mues discussed this item. He noted that the biggest benefactor of this program is the K-12 students. It is a certificate-producing program and it is one of the programs that is very entrepreneurial.
Date: 4/20-21/11
Minute Page Number: 32

Item: Farmhouse Ground Lease 
Motion: M/S (Terrell/Soltman): To approve the proposed ground lease between the University of Idaho and Idaho Farmhouse Club, Inc., according to the terms submitted to the Board and to authorize the University’s Vice President for Finance and Administration to execute the ground lease in substantial conformance with the draft submitted to the Board as Attachment 1. Motion carried unanimously. 
Date: 4/20-21/11 
Minute Page Number: 32

Item: Railroad Land Exchange 
Motion: M/S (Terrell/Goesling): To approve closing the modified exchange with Palouse River and Coulee City Railroad under the terms of the Replacement Exchange Agreement presented to the Board, and to authorize the University of Idaho to enter into the site lease in substantial conformance to the form submitted to the Board in Attachment 2, and to authorize the University’s Vice President for Finance and Administration to execute the necessary documents for the closing and site lease. Motion carried unanimously. 
Date: 4/20-21/11 
Minute Page Number: 32

Item:  Institution Plans
Motion:  M/S (Soltman/Atchley): To approve the 2012-2016 Institution, Agency, and Special/Health Program Strategic Plans as submitted and to authorize staff to make minor changes to performance measures as needed prior to submittal to the Division of Financial Management. Motion carried unanimously.
University of Idaho: UI’s plan includes a vision statement. Its plan has goals that align with the Board’s plan. Ms. Grace noted that many of UI’s goals are broad and open; the Board needs to decide they should be narrower and focused. Mr. Westerberg asked if there was a goal or objective that speaks to efficiency. Dr. Doug Baker explained that the mission statement for UI is still under development. In terms of efficiency measures, those are in goal 4. He noted that UI has a notebook that includes both efficiency and effectiveness; UI uses those to make decisions about programs. Mr. Westerberg noted UI needs to include something that specifically states how funds are being spent. Dr. Baker indicated that UI is working on that this summer. Board member Edmunds spoke about enrollment numbers and asked that UI include details about how it intends to grow. Dr. Baker explained that UI has included that as an assumption in the context of the plan.
Date:  6/22-23/11
Minute Page Number:  3

Item:  New Positions and Reactivation of Positions

Motion:  By unanimous consent, the Board agreed to approve the request by the University of Idaho to create four (4) new positions (4.0 FTE) and reactivate three (3) positions (3.0 FTE) supported by appropriated and non-appropriated funds.
Date:  6/22-23/11
Minute Page Number:  9

Item:  Idaho Division of Vocational Rehabilitation Progress Report
Motion:  Dr. Trudy Anderson was introduced. Dr. Rush noted that Dr. Anderson is the Vice President at UI in Boise. Dr. Nellis agreed to allow Dr. Anderson to work with the Board on an effort to administer the Division of Vocational Rehabilitation (IDVR). He thanked Dr. Nellis and Dr. Anderson for extending those services to the Board.
Date:  6/22-23/11
Minute Page Number:  11

Item: Presidential Compensation
Motion:  M/S (Soltman/Terrell): To approve the annual salary for Dr. Duane Nellis as President of University of Idaho for the 2012 fiscal year in the amount of $335,000 (comprised of $298,000 in institutional funds, and $37,000, plus such additional amount required for benefits in supplemental compensation to be provided by the UI Foundation), and to amend the current employment agreement with Dr. Nellis extending the current contract for one (1) additional year, as submitted. Motion carried unanimously.
Date:  6/22-23/11
Minute Page Number:  12

Item: Alcohol Permit
Motion:  M/S (Soltman/Terrell): To approve the request by Boise State University, Idaho State, and University of Idaho to allow alcohol service under the conditions outlined in Board policy I.J. subsection 2.c. Motion carried unanimously.
Note: Items 11, 12, and 13 were consolidated under one motion.

12. Idaho State University – Alcohol Service Permit – Sports Medical Center
See above.
13. University of Idaho – Alcohol Service Permit
See above.
Date:  6/22/23-11
Minute Page Number:  15-16

Item:  Alcohol Service Permit-Litehouse Center
Motion:  M/S (Soltman/Goesling): To approve the request by the University of Idaho to allow alcohol service during the 2011 football season in the Litehouse Center/Bud and June Ford Club Room located in the ASUI-Kibbie Activity Center under the conditions outlined in Board policy I.J. subsection 2.c. Motion carried unanimously.
Board member Lewis asked about the separation of this area. Mr. Mues indicated that it is totally separated, and all entry points will have security personnel to manage the entry points. All conditions will be strictly enforced.
Date:  6/22-23/11
Minute Page Number:  16

Item:  President Approved Alcohol Permits
Motion:  Board member Terrell noted that BSU and UI seem to be increasing the use of alcohol on their campuses. He shared his opinion that the institutions are stretching the limits on the occasions and locations where alcohol is served on campus. He warned the Board to keep a closer eye on this issue so it doesn’t come to a point where it is over-used. Mr. Luna agreed.
Date:  6/22-23/11
Minute Page Number:  16

Item:  Institutional Mission Statements

Motion:  Dr. Doug Baker of UI pointed out that September 15 is the due date for these to go to the NW Accreditation committee. It would help to have the mission statements approved by the first of September. Mr. Westerberg summarized the discussion and noted that the Board had requested IRSA to review each mission statements in concert with every institution; and that the Board would schedule a special Board meeting to hear back from IRSA, and to approve the mission statements.
Date:  6/22-23/11
Minute Page Number:  17

Item:  BARH- Section I
Motion:  M/S (Terrell/Atchley): To approve the first reading of the proposed amendments to Board Policy II.F and II.G, as submitted. Motion carried unanimously.
Board member Goesling asked UI and LCSC to comment on this item. Lloyd Mues noted UI currently follows this practice. Chet Herbst of LCSC noted this policy applies to LCSC and they support the change. Matt Freeman of the Board office indicated this will also impact EITC. Mr. Freeman noted that Idaho Code allows Judiciary and State Board to set its own policy in this regard.
Date:  6/22-23/11
Minute Page Number:  20

Item: Employment Agreement- Head Women's Soccer Coach
Motion:  M/S (Terrell/Soltman): To approve the University of Idaho’s multi-year employment contract for head intercollegiate women’s soccer coach for a 2 year, 6 month term commencing on July 31, 2011, and terminating on December 31, 2013, in substantial conformance with the contract submitted to the Board as Attachment 1. Motion carried unanimously.
Board member Goesling raised a question related to incentives and academic rankings. Mr. Mues referred to Tab 8 on page 5 where it speaks to that point. Rob Spears, Athletic Director of UI, explained that UI went to a one-year cumulative APR rating because the other way is punitive for various reasons.
Date:  6/22-23/11
Minute Page Number:  21

Item: Employee Benefits Enrollment System

Motion:  M/S (Terrell/Atchley): To approve the agreement between the University of Idaho and Morneau Shepell Limited, in substantial conformance with the contract submitted to the Board as Attachment 1, and to authorize the Director of Purchasing Services to execute the agreement on behalf of the Board. Motion carried unanimously.
Mr. Goesling asked if a feasibility study similar to the one on insurance would be beneficial to all the institutions in regards to the human resource function and services. Mr. Mues noted that this is a support system that helps UI run the self-run benefit program. He pointed out that within the human resource function at UI there are only two people to work with this. Mr. Mues explained that this outside agency helps UI with the annual open enrollment and the employee benefit plan in addition to those things that relate to the retirees and COBRA administration. Without this entity to help, UI would have to hire more people and build an entire electronic infrastructure. It doesn’t have the resources to do that. Mr. Mues also noted it would be very expensive to move into a consortium with the other institutions; and even if it did, that operation would have to be funded somehow.
Mr. Mues explained that UI went through the RFP and bid process in selecting Morneau Shepell Limited; it was the best one and will benefit UI in terms of costs. Mr. Goesling asked why UI uses a different system. Mr. Mues noted that UI is not required to follow the state plan so they are able to have a self-run system. The other institutions are required by state law to follow the state plan.
Date:  6/22-23/11
Minute Page Number:  21-22

Item:  Section II
Motion:  Athletics – Actuals, Forecast, and Budget Reports
Board member Atchley presented this item. She referred the Board to the information provided in the Board agenda. She noted that this item was reviewed and accepted by the Athletic Committee.
Board member Terrell asked about the big game guarantees and how the money flows back into the system. Ms. Pearson said that the net revenue is part of the net revenue for the University, and it goes into the athletic program. The game guarantees go to the athletic budget; however BSU at times requires the athletic department to direct certain funds elsewhere in the University.
Mr. Mues noted that UI follows much the same process as BSU. He explained that the main facility that is used for athletics is used for many other purposes as well, so athletics is charged to use it just as are the other programs that use it.
Date:  6/22-23/11
Minute Page Number:  23

Item:  Section II
Motion:  Amendment to Board Policy-Section V.F.-Bonds and Other Indebtedness and Section V.K.-Construction Projects-First Reading
At the conclusion of this item Board member Terrell took the opportunity to recognize Lloyd Mues from UI. He noted that this is Mr. Mue’s last Board meeting. Mr. Terrell and the other Board members thanked him for his hard work and the things he has helped to accomplish during his tenure at the University of Idaho.
Date:  6/22-23/11
Minute Page Number:  23

Item:  Contract with US Bank- Pcard Program
Motion:  M/S (Terrell/Edmunds): To approve the agreement for One Card services between the University of Idaho and US Bank National Association ND, in substantial conformance to the form submitted to the Board as Attachment 1, and to authorize the University’s Director of Purchasing Services to execute the agreement on behalf of the Board. Motion carried unanimously.
Date:  6/22-23/11
Minute Page Number:  26

Item:  Student Health Insurance Program Contract

Motion: M/S (Terrell/Soltman): To approve the request by the University of Idaho to increase student health insurance premiums to $712.00 per semester for 2011/2012, and to permanently delegate to the chief executive officer the approval of these rates. Motion carried unanimously.
Lloyd Mues said that at this rate it is still a good deal for the price. He noted that this plan is in high demand by the students.
Date: 6/22-23/11  

Item:  Idaho Public Television Annual Report
Motion:  Peter Morrill presented the annual report to the Board. IPTV reaches nearly 100% of Idaho through the statewide broadcast system. IPTV has maintained other delivery systems including public television, Idaho Legislature Live, and mobile applications for I-Phone and I-Pad. IPTV offers additional over-the-air free learning links. IPTV is Idaho’s only locally owned television station. The children’s programs have made a significant difference in the success of children learning to read. IPTV has partnerships with ISU, BSU, and UI. The new PBS Scout service will provide a large number of learning options statewide. Another outreach effort is based around NOVA’s Making Stuff and is possible through partnerships with a number of corporations and organizations. IPTV’s Outdoor Idaho won two Emmys in 2011 as well as the Edward R. Murrow Award.
Date:  8/10-11/11
Minute Page Number:  9-10

Item:  Employment Agreement-Head Swim Coach
Motion:  M/S (Soltman/Goesling): To approve the University of Idaho’s multi-year employment contract for head intercollegiate swimming coach, Mark Sowa, for a three year term commencing on July 11, 2011, and terminating on July 10, 2014, in substantial conformance with the contract submitted to the Board as Attachment 1. Motion carried unanimously.
Board member Soltman presented this item and noted it follows the model contract design. Mr. suggested that the Board ask the institutions to consider looking at a better incentive that includes student academic achievement. Board member Atchley agreed there should be stronger incentives.
Date:  8/10-11/11
Minute Page Number:  18

Item:  Employment Agreement Extension- Athletic Director

Motion:  M/S (Soltman/Atchley): To approve the University of Idaho’s multi-year employment contract for Athletic Director, Robert Spear, for a five year term commencing on August 13, 2011, and terminating on August 12, 2016, in substantial conformance with the contract submitted to the Board as Attachment 1. Motion carried 5-1 (Mr. Westerberg voted Nay).
Board member Goesling indicated that the Board should look at the APR performance as it reflects the accomplishments of the athletic department. Board President Westerberg indicated he would vote against this because it is a contract with an athletic director. Board member Lewis asked if there are other five-year contracts. Dr. Nellis noted that the head football and basketball coaches have five-year contracts. Mr. Westerberg asked for a report on where we have multi-year contracts and what they are. Mr. Lewis suggested there should be some across-the-board limitations applied to long-term contracts. Mr. Westerberg indicated this topic will go to the Business Affairs and Human Resources committee for more discussion about the length of contracts.
Date:  08/10-11/11
Minute Page Number:  18

Item:  Consent Agenda- Policy Change for Clinical Faculty
Motion:  M/S (Soltman/Atchley): To approve changes to University of Idaho policies for clinical faculty as set forth in the materials submitted to the Board. Motion carried unanimously.
Board member Soltman presented this item. He invited Provost Baker from UI to discuss this item. It was noted that this policy change pertains to the ranking of clinical faculty. Board member Lewis asked if there was consistency nationally with respect to the terminology used and if this policy is consistent with national use. Dr. Baker indicated that it is consistent. Mr. Soltman reflected that as a lay person, the word clinical implies a medical term to him. Dr. Baker pointed out that in academia it is a common term and usage. Ms. Grace explained that BSU uses the term in education and health related fields. ISU uses it regarding health related fields only.
Date:  8/10-11/11
Minute Page Number:  18

Item:  Consent Agenda- Policy Change for Constitution of the University Faculty
Motion:  M/S (Soltman/Goesling): To approve changes to University of Idaho Faculty Staff Handbook 1520 regarding clinical faculty as set forth in the materials submitted to the Board. Motion carried unanimously.
Date:  8/10-11/11
Minute Page Number:  19

Item:  Section II

Motion:  M/S (Soltman/Lewis): To approve the FY 2012 Supplemental Appropriation Request for Idaho Division of Vocational Rehabilitation in the amount of $367,000 in general funds as shown on Attachment 1, Tab 1a page 1. Motion carried unanimously.
Don Alveshere, IDVR Administrator, discussed IDVR’s supplemental request. Mr. Freeman noted that Attachment 2 will include the revised numbers for Vocational Rehabilitation.
Date:  8/10-11/11
Minute Page Number:  19

Item:  Section II
Motion:  M/S (Soltman/Edmunds): To approve the Line Items for the agencies and institutions as listed in Attachment 2, tab 1b, page 1, and to authorize the Executive Director to approve the MCO and Line Item budget requests for agencies and institutions due to DFM and LSO on September 1, 2011.
Substitute M/S (Lewis/Soltman): To approve the following Line Items for the agencies and institutions: Unfunded Enrollment Workload Adjustment, CAES, Occupancy Costs, and Biomedical Research. And to authorize the Executive Director to approve the MCO and Line Item budget requests for agencies and institutions due to DFM and LSO on September 1, 2011.
Second Substitute M/S (Soltman/Goesling): To approve the Line Items for the agencies and institutions as listed in Attachment 2, tab 1b page 1, with the addition of Unfunded Enrollment Workload Adjustment, and to authorize the Executive Director to approve the MCO and Line Item budget requests for agencies and institutions due to DFM and LSO on September 1, 2011. Motion carried unanimously.
Ron Smith from UI indicated that if UI can get CEC, enrollment workload adjustment, and CAES, it will be happy.
Date:  8/10-11/11
Minute Page Number:  20

Item:  Section II
Motion:  M/S (Soltman/Lewis): To recommend no major capital funding for FY 2011 and have the Permanent Building Fund Advisory Council concentrate upon Alterations and Repairs and other non-major projects. Motion carried unanimously.
Date:  8/10-11/11
Minute Page Number:  21

Item:  Section II
Motion:  M/S (Soltman/Atchley): To approve the six-year capital construction plans for Boise State University, Idaho State University, University of Idaho, Lewis-Clark State College, and Eastern Idaho Technical College. By unanimous consent the motion was deferred until the full package comes back to the Board.
Matt Freeman noted that the second motion was predicated on the policy related to bonds and gifts. He suggested it might make sense to hold this motion until that policy is revised and returned to the Board for approval.
Date:  8/10-11/11
Minute Page Number:  21

Item:  Site & Facilities Lease- Public Transportation Center

Motion:  M/S (Soltman/Atchley): To approve the memorandum of agreement, the site lease and the facility lease with the City of Moscow in substantial conformance to the forms submitted to the Board in Attachment 1 through 3, and to authorize the University’s Vice President for Finance and Administration to execute the same. Motion carried unanimously.
Board member Soltman presented this item. Mr. Lewis asked about the length of the lease with the city. Mr. Smith said it is 40 years with an option to extend.
Date:  8/10-11/11
Minute Page Number:  22

Item:  Idaho Public Education Institution's & Agency's Performance Measure Test
Motion:  Discussion: The performance measure data are presented to provide a general overview of the progress of the state public education system under the purview of the Board toward the Board’s Strategic Plan. The presentation is meant to demonstrate each institution and agencies progress toward their strategic plans. The Board will have the opportunity to approve updated strategic plans for the institutions and agencies under the Board at the April and June Board meetings.
President Nellis provided an update from the University of Idaho on their strategic goals. He showed a comparison slide on the total research expenditures per faculty member at the university as compared to other universities. He commented on the efficiency of the faculty and on the partnerships with other institutions in working toward the 60% goal. He indicated that the percentage of undergraduates in research areas is up. The number of students participating in in-service learning is up as well. They university continues to put emphasis on STEM students.
Date:  10/19-20/11
Minute Page Number:  4-5,7

Item: Section II

Motion:  By unanimous consent, the Board approved the requests by Boise State University, Idaho State University, University of Idaho, Lewis-Clark State College, Idaho Dental Education Program, Washington-Idaho Veterinary Education Program, and WWAMI Medical Education Program, to carry over authorized but unspent non-General Funds in the amounts specified in the agenda materials from FY 2011 to FY 2012 and to be used for non-recurring expenditures.
Date:  10/19-20/11
Minute Page Number:  9

Item:  Value of Higher Education Report
Motion:  A report was provided to the Board members by the Vice Presidents of Research (VPRs) of BSU, ISU and U of I and provided information on the value of research at the universities. The information is meant to assist the Board in their decision making about institutional roles and missions as well as decisions about future graduate degrees.
Mr. Goesling indicated that estimated workload adjustment (EWA) is one thing to be aware of and how the current EWA would be affected by the cost of research. Ms Atchley said she would like to see more specific fiscal information and less narrative; specifically what total effect does the research dollar have on the university in cost and return on cost and how it impacts the institutions’ performance. Mr. Westerberg asked what effect research has on the Board’s 60% goal and stated he would like to see actual numbers to support or not support that. Mr. Westerberg clarified that what they are looking for is the net effect of the research institution on the base mission of turning out degrees.
Mr. Edmunds questioned the justification of having three research institutions in Idaho in general. He commented he would like to see institution specific information, not just system results. Additionally, Mr. Edmunds commented he would like to see award versus expenditure information provided to the Board from the research institutions showing the net benefit or cost of the research institutions.
Mr. Westerberg concluded that the VPRs of the research are being asked to reconvene before the Board to address the benefit and cost of having three research institutions in Idaho. Mr. Edmunds confirmed the specific information the Board would like to see would be clarified in the next IRSA meeting. The board agreed to put the request in writing and be specific to the expectations of the report. The VPRs will work with the IRSA committee to further clarify the expectations of the report.
Date:  10/19-20/11
Minute Page Number:  17

Item:  Nicholls Building Renovation Project

Motion:  M/S (Terrell/Atchley): I move to approve the request by the University of Idaho to implement the Planning and Design Phase of the Nicolls Family and Consumer Sciences Building Renovations in the amount of $150,000. Authorization includes the authority to execute all requisite consulting, design, and vendor contracts necessary to fully implement the Planning and Design Phases of the project. Construction Authorization will require a separate Authorization Action at a later date to be determined. Motion carried unanimously.
Mr. Edmunds asked if the project would be privately funded. Mr. Terrell indicated that it would.
Date:  10/19-20/11
Minute Page Number:  22

Item:  Planning Policy & Governmental Affairs- Alcohol Permits Approved by University Presidents
Motion:  Mr. Terrell commented that he feels that allowing more alcohol on campuses sets the wrong example for students and campus activities. Mr. Terrell suggested caps being put on the number of permits.
Mr. Luna asked that if based on Mr. Terrell’s concerns, in the future will this item remain on the consent agenda or be moved. Mr. Westerberg said that it would be removed from the consent agenda and moved to the PPGA agenda.
President Westerberg asked the Presidents council to review the item and report to the Board on the opinions regarding the alcohol in institution facilities policy.
Since the last update on alcohol permits at the October 2011 Board meeting, the Board staff has received twenty seven (27) permits from Boise State University, twelve (12) permits from Idaho State University, thirty-two (32) permits from the University of Idaho, and one (1) permit from Lewis-Clark State College. A brief listing of permits issued is included in the agenda attachments for Board review.
Date:  12/7-8/11
Minute Page Number:  16

Item:  Financial Statements Review

Motion:  M/S (Westerberg/Goesling): I move to accept from the Audit Committee the Fiscal Year 2011 financial audit reports for Boise State University, Idaho State University, University of Idaho, Lewis-Clark State College, and Eastern Idaho Technical College, as presented by Moss Adams, LLP. The motion carried unanimously.
Mary Case from Moss Adams, LLP, presented audit findings to the Board of annual financial statements for the colleges and universities. Moss Adams, LLP, is an independent certified public accounting firm hired to conduct annual financial audits of Boise State University, Idaho State University, University of Idaho, Lewis-Clark State College and Eastern Idaho Technical College. Along with the agenda information, Board members received the Independent Auditor’s Report and Financial Statements for the Year Ended June 30, 2011, which also contains the Management’s Discussion and Analysis. Ms. Case indicated the firm arrived at clean opinions on all of the audits and there were no concerning findings at the institutions. She also indicated the timeline deadlines were all met by institutions despite a number of changes for some of the institutions.
Ms. Atchley complemented Moss Adams, LLC on their work with the institutions and the Board, and also the work of the institutions. Mr. Lewis echoed the sentiment of Ms. Atchley in the work of Moss Adams, LLC.
Date:  12/7-8/11
Minute Page Number:  16-17

Item:  FY11 Colleges & Universities' Financial Ratio
Motion:  Mr. Lewis introduced this item. He asked the financial officers from each institution to share their financial ratios for the Board. Boise State University, Idaho State University, University of Idaho and Lewis-Clark State College presented a brief analysis of their financial ratios. The ratios and analyses are provided in order for the Board to review the financial health of each institution and to show the relative efficiency of their enterprise. Mr. Lewis commented that the report contains a summary on the various benchmarks set forth for different ratios and the varying performance of each of the institutions with respect to those benchmarks. Mr. Lewis commented the report shows the institutions are improving and making progress and that he feels it is a healthy process. He further commented the ratios have been achieved in many cases, but in some areas there is still a need for improvement.
Ron Smith from the University of Idaho commented they are showing some improvement. Improvement is needed in the primary reserve ratio and the viability ratio areas. He felt the university did not have a lot of flexibility if there was a negative situation. He commented on the need to build reserves and pay for the growth of the institution.
Date:  12/7-8/11
Minute Page Number:  17

Item:  Employment Contract- Clinical Law Instructor & Associate Dean for Boise Programs
Motion:  M/S (Terrell/Soltman): I move to approve the request by the University of Idaho to approve a five year contract for clinical law instructor and Associate Dean for Boise Programs, Lee Dillion, and to authorize the University’s Vice President for Finance and Administration to execute the contract in substantial conformance to the form submitted in Attachment 1. The motion carried unanimously.
The proposal is for the renewal of the Board-approved multi-year contract pursuant to ABA Accreditation Requirement for the College of Law. This is a five year contract for an associate dean position at the University of Idaho’s College of Law.
Date:  12/7-8/11
Minute Page Number:  19

Item:  FY11 College & Universities' Net Assest Balances

Motion:  Mr. Terrell introduced this item. Boise State University, Idaho State University, University of Idaho and Lewis-Clark State College provided a brief analysis of their unrestricted net assets.
Ron Smith from the University of Idaho commented their balance report shows unrestricted net assets of about $20 million dollars. Their unallocated reserves are about $5.5 million. Mr. Smith commented on the need to increase that amount.
Date:  12/7-8/11
Minute Page Number:  24

Item:  Delta Zeta Ground Lease
Motion:  M/S (Terrell/Soltman): I move to approve the proposed ground lease between the University of Idaho Board of Regents and Delta Zeta Sorority and to authorize the University’s Vice President for Finance and Administration to execute that ground lease in substantial conformance to the form submitted in Attachment 1. The motion carried unanimously.
Mr. Terrell introduced this item. In the agenda materials, a summary was provided for the Board members. Summarily, no new financial costs will be imposed on the university by this lease, beyond lost revenue from the parking lot. Net annual revenue from the parking lot is currently about $2,400. The lease agreement provides that the initial term of the lease is for 40 years with an option to renew for an additional 40 years. The lease payment for the initial term is one lump sum payment of $150,000 which equates to $3,750 per year. The lease agreement further provides that rent for the renewal term would be $2,500 per year. Staff observes that the rent payment during the renewal term would be de minimis when discounted for inflation 40 years hence.
Date:  12/7-8/11
Minute Page Number:  26

Item: Idaho Center for Livestock and Environmental Studies (ICLES)
Motion: To approve the University of Idaho Center for Livestock and Environmental Studies (ICLES) for planning pursuant to Board Policy Section V, Subsection K.; to authorize the University of Idaho to spend up to $750,000 of appropriated funds for planning; and to authorize the President of the Board to send a letter to the Joint Finance and Appropriation Committee of the Idaho Legislature indicating the Board's approval for planning and requesting release of appropriated funds currently held in the Permanent Building Fund for the ICLES. The University shall continue to work with the Board of Land Commissioners and the Idaho Department of Lands to utilize Agriculture College Endowment assets in the build-out of the facility, and shall report to this Board at each Board meeting on the progress of planning, including an accounting of funds expended to date as well as any specifically identified future expenditures. The University shall return to the Board for further approval prior to commencing construction - Motion carried unanimously
Board member Stone presented this item and clarified that the request pertains to the planning stage of the project and not the construction phase. Kent Nelson of the University of Idaho noted that the dollar amount in the motion should read $750,000. The maker of the motion and the second agreed to that correction in the motion. Mr. Nelson explained that the UI brought their request to the Board at this time in order to fit with the timeline of the Joint Finance and Appropriation Committee.
Date: 1/14/2008
Minute Page Number: 3

Item: National Medal of Arts Award
Motion: Board Vice President Agidius congratulated the UI on behalf of the
Board for being the 2007 recipient of the National Medal of Arts Award. The national recognition was awarded to the UI Lionel Hampton International Jazz Festival. Board member Thilo reported that the award was presented by President Bush on November 15, 2007 in an East Room ceremony. She pointed out that the festival received the award for preserving and promoting the uniquely American art of jazz, educating teachers and young musicians, and for continuing to explore diverse cultural connections forged by Lionel Hampton. The National Medal of Arts is a presidential initiative managed by the National Endowment for the Arts.
Date: 2/27-28/2008
Minute Page Number: 2

Item: New Positions and Reactivation of Position
Motion: By unanimous consent, the Board approved the request by the University of Idaho to establish three (3) new positions and reactivate three (3) positions (6.0 Total FTE), all supported by appropriated and non-appropriated funds.
Date: 2/27-28/2008
Minute Page Number: 3

Item: Alcohol Permits
Motion: Issued by University Presidents - Informational item only
Date: 2/27-28/2008
Minute Page Number: 4

Item: Intercollegiate Athletics - Financial Reports
Motion: Board member Stone presented this information item
Date: 2/27-28/2008
Minute Page Number: 7

Item: Intercollegiate Athletics - Employee Compensation Reports
Motion: Board member Stone presented this information item
Date: 2/27-28/2008
Minute Page Number: 7

Item: Progress Report on Idaho Center for Livestock and Environmental Studies (ICLES)
Motion: Lloyd Mues of the University of Idaho presented this item. He introduced Kent Nelson of the UI to discuss the item. Mr. Nelson reported that UI has fulfilled all of the preconditions set forth in HB325. The University will continue to update the Board on a regular basis. He noted that funds will be eligible to be released as soon as they are approved by the Legislature.
Date: 2/27-28/2008
Minute Page Number: 10

Item: Settlement Agreement
Motion: This item was pulled from the agenda
Date: 2/27-28/2008
Minute Page Number: 10

Item: Request for Capital Project Authorization Increase- Aberdeen Research and Extension Center
Motion: To approve the request by the University of Idaho to increase the Capital Project Authorization for the HVAC and Roof Upgrades, the Joe Marshall Potato Research Building, Aberdeen Research and Extension Center, University of Idaho, Aberdeen, Idaho, from $800,000 to $1,370,000 to allow for the full implementation of the construction phase based upon actual bids received by the University - Motion carried 5-0 (Luna absent).
LLoyd Mues of the University of Idaho presented this item. He explained that there were additional items not included in the original estimate, including equipment improvements. Also, since the original proposal, the costs of materials have increased significantly. For those reasons, the University is requesting an increase in funds.
Date: 2/27-28/2008
Minute Page Number: 10

Item: Mathematics Program Focus Visit Report
Motion: To approve the recommendation by the Professional Standards Commission to accept the State Review Team Focus Visit Report, thereby granting program approval for the Mathematics Program, College of Education, at the University of Idaho - Motion carried 5-0 (Luna absent)
Date: 2/27-28/2008
Minute Page Number: 15

Item: To approve the agenda as modified
Motion:  Motion carried unanimously
Board President Terrell asked that the following items be delayed until just prior to the Department of Education agenda in order to give State Superintendent Luna time to arrive: Tab 10 of the Instruction, Research and Student Affairs agenda, and Tabs 5 and 8 of the Planning, policy and Governmental Affairs agenda. Board member Thilo asked that there be flexibility to consider the UI Law School agenda item out-of-order as well, so that the panel of presenters would all be in attendance.
Date: 4/16-18/2008
Minute Page Number: 2

Item: New Positions and Changes to Positions
Motion: By unanimous consent, the Board approved the request by University of Idaho to establish six (6) new positions (6.0 FTE) and reactivate one (1) position (1.0 FTE), all supported by appropriated and non-appropriated funds.
Date: 4/16-18/2008
Minute Page Number: 4

Item: New Graduate Program - Full Proposal - Master of Science in Bioregional Planning and Community Design
Motion: To approve the University of Idaho's request to offer a new M.S. Bioregional Planning and Community Design Program - Motion carried unanimously
Board member Thilo introduced this item. Dr. Doug Baker of the UI briefly summarized the details of the program.
Date: 4/16-18/2008
Minute Page Number: 5

Item: Strategic Planning of the University of Idaho's Law School
Motion: To approve the request by the University of Idaho for: (1) approval of the concept of a two-location approach for the UI College of Law to strengthen statewide delivery of public legal education in Idaho, as described in the material presented to the Regents; and (2) authority to proceed with the implementation planning for two locations, including operating operating budget, capital budget, facility needs analysis, curriculum, and an implementation timeline. Information on progress will be brought routinely to the Regents attention, and any approvals required regarding curriculum and facility issues shall be brought to the Regent for approval as required by Board Policy - 
Amended M/S (Hall/Agidius): To strike the (#1) part of the motion - Substitute M/S (Thilo/Westerberg): To approve the request by the University of Idaho for authority to proceed with the implementation planning for two-location concept, including operating budget, capital budget, facility-needs analysis, curriculum, and an implementation timeline. Information on progress will be brought routinely to the Regents attention, and any approvals required regarding curriculum and facility issues shall be brought to the Regents for approval as required by Board Policy - Dr. Tim White presented this item. He noted that the economic, demographic, and sociological landscape of Idaho has changed significantly over the years. In response to those changes and demands, the University of Idaho has studied different ways of meeting the needs of Idaho as related to its statewide legal education mission. He indicated that letters had been received from Attorney General Lawrence Wasden and Dr. Elson Floyd, President of WSU supporting the University's proposal to bring a law school campus to Boise.
Dr. White explained that an open and thorough strategic planning effort has been underway for some time to study various options of providing quality, affordable, and accessible legal education to the state of Idaho. The result of the study is that a two-location concept is the best option. As a result, the University is requesting approval from the Board to proceed with the implementation planning effort related to that concept.
Chief Justice Daniel Eismann was introduced. He noted that the State Law Library had occupied the first floor of the Idaho Supreme Court Building up until a few years ago. It was moved to a temporary location to allow for the Court of Appeals to move into that area. Now options are being considered as to where to permanently locate the library. Chief Justice Eismann Suggested that if the University of Idaho opened an extension of it's Law School in Boise, the State Law Library could be connected to the UI Law School and its library. As a result, the State Law Library would serve not only the large number of law practices, attorneys, courts, and citizens already located in the Treasure Valley, but also offer its services to the law students pursuing degrees throughout t he University of Idaho. Chief Justice Eismann pointed out that the Permanent Building Fund had provided funds for a new State Law Library this past year, so this discussion is timely. He encouraged the Board to approve locating an extension of the UI Law School in Boise.
Justice Linda Copple Trout addressed the Board. She noted she is the Chair of the Law Advisory Council, which has discussed, for several years, the best structure and location for the law school. The Law Advisory Council agreed that the dual location approach is the best one for the students and the citizens in Idaho. The main campus of the law school would remain in Moscow and continue to offer the majority of the programs and degrees; however, the extension campus in Boise could provide students pursuing certain degrees the opportunity to do so in Boise. She urged the Board's consideration and support of the proposal.
Richard Morgan, President of the Law School Accreditation Standards Committee, was introduced. He has been an active consultant to UI in their strategic planning and assessment of the UI Law School. Mr. Morgan noted that the UI Law School has the exclusive statewide mission for public legal education. He pointed out that because Boise is the population and governmental center of the state, the state will benefit from the community-wide services that a law school will bring into the area. Mr. Morgan indicated that even with an extension of the UI Law School in boise, the main school in Moscow could continue at full strength to give the entire operation the necessary and appropriate rating of excellence. He pointed out that the dual-location concept offers an efficient solution to the challenge of providing statewide legal services and education, and that it is cost effective. Mr. Morgan reminded the Board that while this is a very novel and unique solution, it is a time when innovation, in terms of delivery and connectivity, are ripe in Idaho.
Anna Fahler, a student from the University of Idaho Law School, spoke in support of the proposal. She noted that the location of a branch in Boise would expand the opportunities for law students to pursue degrees with greater affordability and access. Ms. Fahler suggested that students would be drawn to both atmospheres so that both locations would have strong and vital programs to offer. She reminded the Board that by having a branch campus in Boise, students could have access to the bar, the courts, and the law offices.
Don Burnett, Dean of the University of Idaho, College of Law, was introduced. Dean Burnett noted that the vision of Idaho having a two-location law school is similar to the Johns Hopkins School which has branched out to meet the needs of its state in terms of the students, the communities, and the economy. Having a two-location law school would offer a greater level of affordability and access while addressing the need for an effective criminal justice education system. He assured that having law schools in both Moscow and Boise would not duplicate offerings. There will be distinctive and specialized offerings in each area. The faculty and services will be under one umbrella. Also, tying the UI College of Law branch in Boise with the Law Learning Center that is being proposed by the Justices makes sense. Dean Burnett indicated that a rigorous business plan would be brought forward to the Board in the summer if the Board approves the UI moving forward with the planning of this concept of having a branch campus in Boise. 
Board member Thilo thanked the members of the panel for their remarks. President Terrell congratulated the UI for Putting together a strong team of support for this concept. Board member Agidius asked for assurances to be included in the proposal that such an expansion would not be detrimental to the Moscow campus in terms of the offerings, the students, and the community. He asked for statistics as to the numbers of students leaving Idaho to go elsewhere; also, the number of students that are unable to find practicum opportunities in the Moscow area, and the number of student-spouses unable to find jobs in the Moscow area. Mr. Agidius noted that he would not want to have the main college in Moscow become secondary over time. Dean Burnett noted that the business plan will include those items.
Board member Hall asked if the two institutions would be identical in the first year. Dean Burnett said they wold be similar, but with differing capstone classes. It is a plan to meet Idaho's needs which means increasing the opportunities for more student s to attend. Mr. Hall asked about the analysis in terms of need for more lawyers and the number of seats currently available.
Dean Burnett noted that some of that information is available in the materials already provided to the Board; however, the business plan will provide more detail. Mr. Hall clarified that he would like to know about the need, in Idaho, for more lawyers and not just the need for more seats for more students.
Board member Hall raised a question about the level of funding to sustain this effort over time. Dr. White responded and noted that the University is confident, based on the interest expressed statewide for this effort that the financial support will be there. He went on to point out that the proposal before the Board at this time is to get approval to develop a detailed business plan that will address such questions and concerns. The completed business plan would then be brought back to the Board for their review and consideration.
Board member Hall raised a concern that students would bear an increased burden in terms of fees for supporting two campuses. Dean Burnett agreed that there could be an impact on the students in terms of fees, but even if that is the case, Idaho will still be below what other schools, regionally, are already charging.
Board member Hall commented on the plans of the previous UI administration to move the law school to Boise and voiced a concern that the current proposal may be politically motivated. Dr. White assured Mr. Hall that many things in Idaho have changed since he became the President of the University. He emphasized that the former UI president's plan have absolutely no bearing on the current study or recommendations. He pointed out that the plan being proposed at this time was not created over night, but included the input of many parties from throughout that state. Richard Morgan indicated that he has no sense that political compromise is on the table or in the background in regards to this proposal. He offered the opinion that folks are working to provide an excellent legal education opportunity for the state.
Board President Terrell took a few moments to introduced Representative Tom Trail and Senator Gary Schroeder in the audience.
Board member Hall expressed his concern that the original motion indicates that the Board is approving the concept. Board member Agidius voiced the same concern. Board member Hall amended his motion. At that time, the UI and the panel members were granted a few minutes to briefly discuss the impact of the amended motion. A substitute motion was made by Board member Thilo.
Date: 4/16-18/2008
Minute Page Number: 5-8

Item: Progress Report
Motion: Dr. Tim White presented the University's report. He invited the Board and meeting participants to see the University of Idaho Presence in Second Life presentation during the lunch break. Dr. White discussed the Focused Interim Report and the vision of UI to continue being recognized nationally for excellence in academics, research, creative activity, and the engagement stakeholders through outreach and extension.
Dr. White presented highlights of accomplishments, pursuits, and planning effort in the following areas: (1) quality academics, students, programs; (2) uncommon student life engagement; (3) outstanding outcomes; (4) leading research; and, (5) strength, pride and progress in achieving their objectives.
Dr. White reported that the University is enrolling freshman who are of high quality in terms of academic standing and national recognition. Many of the University's programs have also been nationally recognized. Dr. White discussed several of the research projects that the University is engaged in and the positive impact those projects are having nationally and globally. Dr. White reported on the finances and infrastructure of the University, and noted that significant progress had been made in building the organization and systems to support the University's strategic plan goals. Dr. White concluded by noting that the University is planting seeds now in order to continue its excellence and positive impact for future generations.
Board member Hall asked about concurrent enrollment. Dr. White reported that the percentage increase is significant, however it doesn't take into account that the University started with a small number. He indicated that all of the deans were brought together to come up with recommendations to address the situation. A process is now in place that allows the University to make this a statewide effort, not just a regional effort and he expects that the University will continue to increase those numbers.
Date: 4/16-18/2008
Minute Page Number: 9

Item: University of Idaho Retirement Plan
Motion: Kent Nelson introduced the item. He explained that because this could likely go to litigation, the University and the Board cannot make comments or ask questions at this time. Dr. Earl Bennett and Dr. Jeff Harkins were introduced to address the Board regarding the negative impact of the changes in the University's retirement program.
Dr. Bennett had previously submitted a packet of materials to the Board for their review. He indicated that promises were made by the University prior to the current revisions regarding the benefits for retirees, and that contracts were signed by the University and the parties of interest. He promises, which is why four individual retirees have filed a notice of claim with the Idaho Secretary of State. Dr. Bennett provided a lengthy explanation of all the issues and concerns of the retirees impacted by this situation.
Dr. Jeff Harkins discussed GASB 45 and the University's deferred compensation plan. He noted that the proposed changes to the policies were never considered by the Board of Regents as it was submitted only as an information item even though it was a $100 million decision. He summarized his presentation by noting that the University agreed to offer benefits in lieu of salaries, and University employees, acting in good faith, accepted those promises. He suggested that the University charged the University's Retiree Health and Life Insurance Task Force to basically arrive at a foregone conclusion. He pointed out that the University should have charged the Task Force to find ways for the University to honor the benefits it promised to its employees and still reach decisions of austerity.
Date: 4/16-18/2008
Minute Page Number: 10-11

Item: Employment Contract - Head Men's Basketball Coach
Motion: To approve the University of Idaho's employment contract with head basketball coach, Don Verlin.
Amended M/S (Hall/Agidius): Amend the motion to reflect the salary base shown on Tab 1, page 1, and to also include the incentive payments as outlined on Tab 1, page 2 - 
Date: 4/16-18/2008
Minute Page Number: 11

Item: Settlement Agreement
Motion: To approve the settlement of a personnel matter and to authorize the University of Idaho to sign all necessary settlement documents - 
Date: 4/16-18/2008
Minute Page Number: 11

Item: FY2010 Budget Development Guidelines
Motion: M/S (Westerberg/Luna): To direct the agencies and institutions to use the following categories, and in priority order, to develop FY2010 Line Item budget requests: Occupancy Costs, Maintenance, Infrastructure and Critical Operating Expenses, Center for Advanced Energy Studies, Biomedical Research Initiative with Veterans Affairs Medical Center, New or Expanded Programs, and Enhancements for institution or agency effectiveness, competitiveness, and/or efficiency - 
Date: 4/16-18/2008
Minute Page Number: 13

Item: Easement for Public Bus Shelter
Motion: M/S (Westerberg/Agidius): To approve the temporary, non-exclusive easement from the Regents to the City of Moscow and to authorize the University of Idaho's Vice President for Finance and Administration to execute the necessary documents in substantial conformation to the documents submitted to the Board in Attachment 1 - 
Date: 4/16-18/2008
Minute Page Number: 15

Item: Amendments to Faculty/Staff Handbook
Motion: M/S (Westerberg/Adigius): To approve the amendments to University of Idaho Faculty-Staff Handbook Sections 5300 "Copyrights, Protectable Discoveries and Other Intellectual Property Rights," in substantial conformation to the version submitted to the Board in Attachment 1 - 
Date: 4/16-18/2008
Minute Page Number: 15

Item: Appointment to Trustee - UI Retiree Benefits Trust
Motion: M/S (Westerberg/Agidius): To approve the University of Idaho's request to designate Wells Fargo as trustee for the University of Idaho Retiree Benefits Trust - Lloyd Mues of the University of Idaho presented this item to the Board. He noted that this action will ensure that the trust is properly insured. He explained that having Wells Fargo appointed as trustee keeps everything transparent, and also puts into place the proper checks and balances to ensure that everything is above board. Mr. Mues noted that this is an entirely different issue from the accounting standards issue discussed earlier in the day. The University assured Board member Hall that the costs of having the bank act as trustee were in line with what it would cost to have a University of Idaho employee perform that function.
Date: 4/16-18/2008
Minute Page Number: 15

Item: Student Health Insurance Plan (SHIP) - Approval of Rates and Service Provider Contracts
Motion: M/S (Westerberg/Hall): To approve the 2008-2009 Student Health Insurance Plan rates; and to authorize the University of Idaho to take such actions necessary to complete the contract between the University and United Health Care Student Resources, and to authorize the Executive Director of the State Board of Education to approve the final contract before execution by the University, subject to review by the Board's legal counsel; and to approve the agreement the University and Moscow Family Medicine in substantial conformance to the contract submitted to the Board in Attachment 2 - Lloyd Mues of the University of Idaho presented this item. Board member Agidius raised a concern about the additional financial strain this would put on the students
Date: 4/16-18/2008
Minute Page Number: 15

Item: Election of Officers
Motion: M/S (Agidius/Thilo): To appoint Milford Terrell as President of the Board of Education for the coming term - 
M/S (Thilo/Terrell): To appoint Paul Agidius as the Vice President of the Board for the coming term -
M/S (Terrell/Weterberg): To appoint Sue Thilo as the Secretary of the Board for the coming term -
Date: 4/16-18/2008
Minute Page Number: 21

Item: Acknowledgements
Motion: Board President Terrell presented a plaque of appreciation to Dr. Tim White of the UI who is leaving to make a position in California. He introduced Steven Daley-Laursen who has been appointed as the Interim President of the UI. Board President Terrell announced that a search committee had been appointed for the UI President position.
Date: 6/18-19/2008
Minute Page Number: 3

Item: BAHR - New Positions
Motion: the request by the UI to establish 14 new positions supported by appropriated and non-appropriated funds
Date: 6/18-19/2008
Minute Page Number: 3-4

Item: FY 2008 Room and Board Rates
Motion: This is an information item only
Date: 6/18-19/2008
Minute Page Number:  4

Item: PPGAC - Alcohol Permits
Motion: This is an information item only
Date: 6/18-19/2008
Minute Page Number:  4

Item: Strategic Planning Process of the University of Idaho's Law School
Motion: President Tim White introduced Dean Donald Burnett and Chief Justice Eismann to speak to this item. Steven Daley-Laursen indicated that this initiative will continue to be a high priority as he takes over as the interim President.
Dean Burnett explained that today's progress report is a continuation of the discussion regarding the concept of unifying Idaho with one law school in two locations. The implementation plan will be presented to the Board in August.
Chief Justice Eismann discussed the proposed Idaho Law Learning Center. He reported that the Law Library is being relocated because the courts and judges need more space for their offices at the present location. The Law Library is currently in temporary facilities and has had to be downsized considerably. He explained that since the Law Library has to be relocated, it is a good time to look at connecting it to the UI Law School. Chief Justice Eismann indicated that the courts are moving forward with their plans and encouraged the Board to seriously consider the benefits of having a law school located in Boise.
Dean Burnett emphasized that having a second law school in Boise would not undermine or detract from the programs, courses, degrees, or educational opportunities at the UI College of Law in Moscow. Core courses will be offered a each location with an emphasis on professional values and ethics. Subject-area specialties will be offered at each location to avoid undue duplication.
State Superintendent Luna indicated that Board member Lewis had expressed some concerns via email. He urged the UI to review those concerns prior to preparing a proposal for the August Board meeting. Board member Hall pointed out that he had noticed funding will be through private donations, student fees, and funding from the Legislature. He asked for something in writing from the Legislature that verifies it does support this plan and does plan to finance it. He asked for information on the long-term commitments of private donors as well. Board member Westerberg indicated that he looks forward to reviewing the cost-benefits analysis. He asked for a ratio study to be done as well that shows how this plan will benefit the University.
Date: 6/18-19/2008
Minute Page Number:  4-5

Item: Dual Credit Update
Motion: Selena Grace of the Board office updated the Board on this item. Board member Thilo complimented the existing dual/concurrent credit coordinators who have emt on an ongoing basis. She noted that this is a high priority item and thanked Ms. Grace for the information provided in the agenda materials. 
State Superintendent Luna indicated that the majority of members of the task force have been identified. Several more will be appointed as well. The intent is to present one plan to the Governor and the Legislature this year.
Date: 6/18-19-2008
Minute Page Number: 5

Item: Idaho / Washington Reciprocity Agreement
Motion: To direct staff to continue working with the Washington Higher Education Coordinating Board to renew a one-year reciprocity agreement with the State Board of Education, and direct staff and institutions to continue reviewing this matter related to fee waivers and report back to the Board with proposed solutions - Board member Thilo reviewed this item and explained that her motion extends the current agreement by one year and instructs staff to find additional institutions in Washington that would work with Idaho. She indicated that the students of Idaho will benefit from this agreement and explained that Washington has other mechanisms in place for granting waivers to out-of-state students. She noted that Idaho needs to modify its current waiver plan to address how Idaho can better recruit Washington students. She emphasized that should the Board decide not to extend the agreement for one more year, it would compromise the students currently enrolled. Dana Kelly of the Board office indicated that staff is looking at ways to attract more Washington students to Idaho. 
Board member Hall indicated that he was concerned that on the Washington side, only Walla Walla had agreed to the one-year extension. He wanted that fact noted. Board President Terrell indicated he had a similar concern.
Lewis-Clark State College Provost Fernandez reported that the colleges and universities in Idaho value this reciprocity agreement. He explained that, without this reciprocity agreement, Idaho would lose about 100 students. He reiterated that Washington offers reciprocity outside of this agreement through other types of waivers and mechanisms, therefore additional opportunities exist for Idaho students beyond this one agreement.
Dana Kelly explained that there are a number of Washington students in the Idaho system as a result of this agreement and they would be harmed as well. Many of those Washington students would leave Idaho altogether if this reciprocity agreement is not renewed, adversely impacting Idaho. Provost Fernandez noted that a number of Washington students do take advantage of Idaho schools because they live on, or close to the border. Board member Agidius concurred.
Provost Fernandez noted that the institutions can provide waivers outside of this agreement, but there are limits and qualifiers that limit the numbers and kinds of students Idaho can accept or give waivers to. He encouraged the Board to take a serious look at that particular issue.
Date: 6/18-19/2008
Minute Page Number: 5-6

Item: President's Council Report
Motion: Dr. Tim White briefly addressed the Board and encouraged it to be aware of the issues. He spoke about the WWAMI program and medical education in Idaho. Dr. White noted that one of his tasks in California is to build a medical school. He offered to work with Idaho in the future on their efforts in that regard given that he will have gained significant experience.
Date: 6/18-19/2008
Minute Page Number: 8

Item: Approval of University of Idaho Alcohol Waiver Request for 2008 Home Football Games
Motion: To approve the request by the UI to establish secure areas for the purpose of allowing the above specified pre-game activities (Vandal Game Day, Corporate Tent Area, and President's Circle Pre-Game Function) for the 2008 home football season, such events to be in compliance with Board policy Section I.J, and the following conditions:
  1. These service areas shall be secure, and surrounded by a fence to control access to and from the game
  2. The pre-game events shall be limited to four hours, ending at kick-off
  3. Alcohol-making or distributing companies may not sponsor the activities or tents
  4. UI shall use a color-coded wrist band or pass admission system to identify attendees and invited guests
  5. UI shall send companies sponsoring a corporate tent a letter outlining the Board's alcohol policy and further conditions set by the Board. The letter will state that the minimum drinking age in Idaho is 21 and that at no time may they allow any underage drinking and/or serving of alcohol to visibly intoxicated patrons
  6. There must be no more that two entry points, each manned by security personnel, for the secure area
  7. Security personnel shall be located throughout the secure service area to monitor use of wristbands, patron behavior, and entrance and exit
  8. No person may exit the secure area with alcoholic beverages
  9. Tent sponsors shall insure and indemnify the State of Idaho, the State Board of Education, and the Board of Regents of the University of Idaho, and the University of Idaho for a minimum of $2,000,000, and shall obtain the proper permits and licenses
  10. The area is for sponsors to entertain clients/guests for the fall of 2008 home football games, including the sales and service of alcohol
  11. This exception is only for the 2008 football season; the University shall bring the matter back to the Board after the conclusion of the 2008 football season for reconsideration for 2009
At this time Board member Hall was excused from the meeting for a length of time. Board member Agidius took over his agenda items
Date: 6/18-19/2008
Minute Page Number: 9-10

Item: Audit Committee Update
Motion: Board member Thilo presented this item. She noted that the Audit Committee is working on the charter to address specific issues. The charter will come before the Board in August. The Audit Committee unanimously approved the 2008 audit fees and has also been working with all of the institutions to identify primary foundation operating agreements.
Board President Terrell pointed out that the Audit Committee needs three people with accounting expertise, and who have no connection or relationship to any of the institutions. He asked the Board members to think about who might be added to the committee.
Date: 6/18-19/2008
Minute Page Number: 12

Item: Idaho National Laboratory Update - CAES
Motion: Harold Blackman, Interim Director for CAES, briefly reported on the progress of the Center for Advanced Energy Studies. He noted that the building is progressing well. Other funds have been procured which will help complete the building and also to equip the building. In terms of what is happening inside the Center, about five years ago Idaho had ten or fewer students enrolled in nuclear energy engineering and education. That is turning around and this Center is one of the reasons.
In regards to the funding picture, the Laboratory is continuing to invest approximately two million dollars per year towards procuring equipment. In addition, the Department of Energy is also providing support as well. Over the next year the programmatic funding will be about three million dollars.
Date: 6/18-19/2008
Minute Page Number: 13-14

Item: FY 2009 Allocation - CAES
Motion: To allocate the $1,603,100 FY 2009 legislative appropriation for the Center for Advanced Energy Studies contained in House Bill 610 to Boise State University, $512,700; Idaho State University, $692,900; and University of Idaho, $397,500 -
Date: 6/18-19/2008
Minute Page Number: 14

Item: FY 2009 Center for Advanced Energy Studies (CAES
Motion: To approve the request by Boise State University, Idaho State University, and the University Idaho to expand the budget approval for the CAES building in Idaho Falls to authorize application of two million dollars of additional INL Settlement proceeds to the project as set out in the joint letter of the presidents of these three institutions dated December 14, 2007 - 
Date: 6/18-19/2008
Minute Page Number: 14

Item: NCAA Academic Progress Reports
Motion: Board member Westerberg presented this information item
Date:  6/18-19/2008
Minute Page Number: 14

Item: FY 2008 Intercollegiate Athletic Reports
Motion: Board member Westerberg presented this information item
Date:  6/18-19/2008
Minute Page Number: 14

Item: FY 2009 Student Health Insurance
Motion: Board member Westerberg presented this information item and noted that the health insurance issue for UI came before the Board in April
Date:  6/18-19/2008
Minute Page Number: 14

Item: FY 2009 Operating Budgets
Motion: To approve the FY 2009 operating budgets for the Office of the State Board of Education, Idaho School for the Deaf and Blind, Idaho State Historical Society, Idaho Commission for Libraries, Idaho Public Television, Division of Vocational Rehabilitation, College and Universities, Postsecondary Professional-Technical Education, Agricultural Research/Extension, Health Education, and Special Programs - 
Date:  6/18-19/2008
Minute Page Number: 14-15

Item: FY 2010 Line Items
Motion: To accept the Line Items requests from the agencies and institutions and to direct the Business and Human Resources Committee, in cooperation with the Division of Financial Management and the agencies and institutions, to develop a list of Line Items in priority order to be approved at the August Board meeting - Board member Westerberg presented this item. He noted that work on these items needs to continue and the motion indicates that as well. Board President Terrell observed that the institutions need to be quick in getting details to the Board if there are additional requests that need to be considered. This comment was in regards to the presentation made during Open Forum related to the nursing program.
Date:  6/18-19/2008
Minute Page Number: 15

Item: Auen Property Acquisition
Motion: To approve the acquisition of a five acre parcel adjoining the Nancy M. Cummings Research, Extension and Education Center near Salmon, Idaho, and to authorize the University of Idaho's VP for Finance and Administration to execute the conveyance deed in substantial conformance to the form submitted to the Board as Exhibit B in the Purchase and Sale Agreement (Attachment 1) -Lloyd Mues of the University of Idaho presented this item. He noted that the College of Agriculture has the funds on hand to purchase this property.
Date: 6/18-19/2008
Minute Page Number: 18

Item: Transit Services Agreement
Motion: To authorize the University to take such actions necessary to complete the contract between University of Idaho and Wheatland, and to authorize the Executive Director of the State Board of Education to approve the final contract before execution by the University, subject to review by the Board's legal counsel - Lloyd Mues presented this item to the Board. Funds from student activity fees will be used along with funds from UI and WSU. He noted that the current agreement expires August 2008. He explained that the reduction in services is based solely on the cost of fuel.
Date: 6/18-19/2008 
Minute Page Number: 18

Item: Health and Welfare Benefits Consulting Services Contract
Motion: To approve the agreement between the UI and Buck Consultants, LLC, in substantial conformance to the form submitted to the Board in Attachment 2, and inclusive of the (1) University of Idaho Request for Proposals Number 08-16J; (2) Buck Consultants, LLC's response dated October 24, 2007; and (3) University of Idaho General Terms and Conditions - At this time Board member Hall was excused to take a conference call. Item 19 was delayed until his return.
Date: 6/18-19/2008 
Minute Page Number: 18-19

Item: West Virginia University and IRF Agreement
Motion: To approve the agreement between the UI and West Virginia University, in substantial conformance to the form submitted to the Board in Attachment - 
Date: 6/18-19/2008
Minute Page Number: 19

Item: Renovation of SUB Ballroom
Motion: To approve the request by the University of Idaho to execute all necessary contracts in support of design for the renovations of the Music Building Recital Hall in an amount not to exceed $157,500. This approval is contingent upon passage of the supplemental bill currently before Congress to modify use of the existing HUD grant funding held by the University - Lloyd Mues presented this item which had to do with the use of HUD money that the UI received years ago. It appears that the UI will receive permission from the federal government to use those funds. If that turns out not to be the case, then the project will not proceed. However, the UI does need to show intent to use these funds before the end of the fiscal year. Board President Terrell emphasized that both requests are contingent upon passage of the supplemental bill by Congress.
Date: 6/18-19/2008 
Minute Page Number: 19

Item: Improvement to Archival Facilities - Library
Motion: To approve the request by the University of Idaho to execute all necessary contracts in support of a $1,433,186 project to design and renovate the Lionel Hampton International Jazz Collection archival space within the Library. This approval is contingent upon passage of the supplemental bill currently before Congress to modify use of the existing HUD grant funding held by the University -Lloyd Mues presented this item. Mr. Mues noted that the UI will bring these projects back to the Board before they move forward.
Date: 6/18-19/2008 
Minute Page Number: 19

Item: ICLES (Dairy) Update
Motion: Lloyd Mues presented this item
Date: 6/18-19/2008 
Minute Page Number: 20

Item: Settlement Agreement
Motion: To approve the settlement terms discussed in executive session, as set forth in the written settlement agreement presented to the Board in open session, and to authorize the President of the Board to execute the settlement agreement -
Date: 6/18-19/2008
Minute Page Number: 20

Item: Harbor Center Lease
Motion: Board member Westerberg presented this item. Dr. Tim White reported that UI had offered academic programs in North Idaho since 1982. This proposal responds to an interest by North Idaho for the UI to continue its offerings and to expand capacity. Dr. White noted that the window of opportunity is open right now as the Coeur d'Alene City Council is prepared to move forward on this effort this week. He asked the Board for their careful consideration of this request.
Kent Nelson of UI briefly presented the facts. Currently, UI leases space in the Harbor Center and the lease expires in 2010. He noted the City is prevented, by legal restrictions from selling the property in question outright, but it can enter into the proposed long-term lease. The proposed solution would allow UI to acquire from the City guaranteed long-term leasehold in the Harbor Center property for a single payment of $1.3 million.
The proposal includes the existing building and parking on a 7.2 acre parcel which has the potential for to two additional buildings which will meet future needs of the collaborative four-year institutions. The possible bonus is that if the City is able to work with North Idaho College (NIC) for acquisition of the Mill Site property, the City will deed 2.5 acres adjacent to the NIC campus to UI and University growth will occur on this site. UI prepared an analysis of potential sites and concluded that the Harbor Center plus the 2.5 acres adjacent to NIC is the best site based on the analysis for UI to expand.
A lengthy discussion followed. It was explained that the master lease was negotiated in 2002. In addition, because the property was acquired, it can't be sold for anything less than appraised value. It was clarified that all three times when the UI entered into agreements with the City, the City was not aware that it could not sell the property for less than the appraised value. The current proposal is not to purchase 2.5 acres and to lease the rest of the property. The UI will receive all of the substantial rights.
Board member Hall clarified that the UI essentially will be going from owning the property as agreed upon in all three agreements to leasing the property. Lloyd Mues agreed that Mr. Hall is correct that the UI had the understanding that it was going to purchase the property. He explained until the sale of the Mill site, nobody knew that the City could not sell UI the Harbor Center Property. He noted that the Mill site will be a better site than the Harbor Center for offering classes. It is a better value and is a better return on investment. In addition, if that turns out not to happen, then the UI would still have the Harbor Center.
Board member Thilo noted that the proposal would allow UI to be in a very long term lease on a building that is already built on land that is very desirable at a very attractive lease rate. Looking at it from the City's point of view they could be leasing this property to another party for substantially more money. Lloyd Mues agreed that it is evident by the numbers that UI would be leasing the property for below market dollars.
Board member Thilo noted that UI has exercised good judgment and analysis to determine what is best at this time. She suggested that it is not constructive to ask what-if questions and went on to emphasize that this is a good opportunity for higher education and for the community. Board member Agidius agreed that it is apparent from the facts that this is the best deal for the UI.
Mr. Luna noted that the interest by the Board in the education corridor in North Idaho seems to have been lacking. It didn't support the concept of the education corridor previously and also did not show interest in touring the area when it met in North Idaho when the opportunity presented itself. If this is approved, it could be a catalyst to get others on board in this movement to support the education corridor. 
Board member Hall asked if any studies were done on the primary return ratio if this effort is undertaken. Lloyd Mues indicated that UI had not done so as yet, but funds for that effort have been set aside.
Larry Brannen of UI noted that a master plan had been under development this past year. The people supporting that were North Idaho College, Lewis-Clark State College, University of Idaho, and the City of Coeur d'Alene. Although it is not finalized it does lay out that this area is ideal for education. The next step is to acquire the site and then continue the master planning. He agreed that no master plan had been presented to the Board as yet, but the plan would come back to the Board in the future. He noted that the existing building is full. The next stage is to plan out the next building and they are waiting to have a site and the funds before moving forward with that. Mr. Hall suggested that it might be appropriate that the agreement be between the State Board of Education and the City of Coeur d'Alene rather than the UI and the City. Board President Terrell indicated he would like more time to digest the information in the document and to also get more input from the other institutions. He also would like to see a master plan.
Mr. Luna asked if this is a time-specific offer. Mr. Nelson indicated that while there is not a time-specific requirement, the City of Coeur d'Alene could decide, at anytime, to go in another direction.
To postpone continuation of this subject to an unidentified date in September when all Board members and the institutions can get together to weigh in on the matter - 
Date: 6/18-19/2008
Minute Page Number: 22-24

Item: Other Business
Motion: Board President Terrell appointed Blake Hall and Richard Westerberg to serve on the committee dealing with higher education lobbyist issues.
In regards to the ISAT and Assessments, Rod Lewis will chair that committee; Sue Thilo and Tom Luna will also serve along with staff from the Governor's Office and the Department of Education. Board President Terrell indicated that he will also sit on the committee.
Board President Terrell asked for permission to look at long-term incentives for college and university presidents similar to the approach taken with contracts for coaches. He will bring some ideas back in August.
Date: 6/18-19/2008
Minute Page Number: 24

Item: BAHR - New Positions
Motion: By unanimous consent, the Board approved the request by the University of Idaho to establish eight (8) new positions (8.0 FTE) and reactivate four (4) positions (4.0 FTE) supported by appropriated and non-appropriated funds.
Date: 8/20-22/2008
Minute Page Number: 3

Item: PPGAC - Alcohol Permits Issued by University Presidents
Motion: This is an information item only
Date: 8/20-22/2008
Minute Page Number: 4

Item: Alcohol Waiver Request for ASUI Pre-Game Activities for 2008 Football Season
Motion: To approve the request by the University of Idaho to establish an additional secure area for the purpose of allowing the above specified pre-game activities (ASUI Student Pre-Game) for the 2008 home football season, such events to be incompliance with Board policy section I.J. and the following conditions:

  1. The service area shall be secure, surrounded by a fence to control access to and from the area.
  2. The pre-game events shall be limited to three hours, ending at kick-off.
  3. Alcohol making or distributing companies may not sponsor the activities or tents.
  4. UI shall use a color-coded wrist band or pass admission system to identify attendees. and invited guests.
  5. UI shall send companies sponsoring a corporate tent a letter outlining the Board alcohol policy and further conditions set by the Board. The letter will state that the minimum drinking age in Idaho is 21 and that at no time may they allow any underage drinking and/or serving of alcohol to visibly intoxicated patrons.
  6. There must be no more than two entry points, each manned by security personnel, for the secure area.
  7. Security personnel shall be located throughout the secure service area to monitor use of wristbands, patron behavior, and entrance and exit.
  8. No person may exit the secure area with alcoholic beverages.
  9. Tent sponsors shall insure and indemnify the State of Idaho, the State Board of Education and Board of Regents of the University of Idaho and the University of Idaho for a minimum of $2,000,000, and shall obtain the proper permits and licenses.
  10. The area is for sponsors to entertain clients/guests for the fall of 2008 home football games, including the sales and service of alcohol.
  11. This exception is only for the 2008 football season; the University shall bring the matter back to the Board after the conclusion of the 2008 football season for reconsideration for 2009.
  12. Be required to provide a drawing that outlines the University's intent - Board member Hall asked about the difference between UI's request for 3 hours rather than 4 hours. UI agreed to change it to 3 hours. Mr. Hall and Ms. Thilo agreed to that change in their motion.

Garrett Albreche ASUI President presented this request from the students to have separate area on campus for those over the age of 21 to purchase and consume alcohol prior to the games. Several Board members voiced a concern that it promotes alcohol use among the students. State Superintendent Luna indicated that this biggest concern is that the student body association is getting into the business of creating and sponsoring events where alcohol is served.
Date: 8/20-22/2008 
Minute Page Number: 10-11

Item: Law School Implementation Plan for the Two-Location Concept and Legislative Appropriation in FY 2010 Budget Request 
Motion: Steven Daley-Laursen, Interim President of the University of Idaho introduced the panel of presenters. He discussed the proposal for a two-location concept noting that the proposal fits with the University's role as a land-grant institution. Mr. Laursen assured the Board that the law school's primary location will always be in Moscow. He suggested that this is a time of urgency in terms of making a decision. He indicated that the University's Foundation enthusiastically endorsed the proposal.
Dean Don Burnett addressed the Board. He provided details as he reviewed information provided in the Board materials. He suggested that if the two-location concept is approved, the University's law school will be stronger academically, able to serve a bigger population, and will add value to the existing programs. He discussed a detailed year-to-year operating and capital budget which goes through FY 2017. He noted that there would be phased-growth with counter claims that the intent is to permanently move the law school to Boise, Dean Burnett pointed out that the Attorney General's ruling makes it clear that the law school cannot move out of Moscow.
Chief Justice Schroeder spoke on behalf of Chief Justice Eismann. Chief Justice Schroeder noted that this cooperative effort of the Supreme Court and the law school was presented to the Legislature in 2007 so it could receive extensive public comment and scrutiny. One driver of this effort is that the role of law is critical in our society. He emphasized that this effort will benefit the Courts, the students, and the public at large.
Senator Denton Darrington addressed the Board. He suggested that Idaho cannot remain static; it needs to be progressive or it will regress. He clarified that this proposal has come as a result of many years of discussion. Initially, it started with discussions about what to do with the Law Library. He noted that a recommendation went before the Joint Finance and Appropriations Committee last year to fund a study regarding the need for a Law Center. Senator Darrington indicated that he hadn't heard of any attempt by anyone involved with the proposal to move the entire law school from Moscow to Boise. Rather, it's been emphasized that the desire is simply to move some functions to Boise because it is the center of population growth. He suggested that controls can be put into place to make sure the school does stay in Moscow. Senator Darrington asked the Board members to be progressive in their thinking related to the law school coming to Boise.
Justice Linda Copple-Trout spoke on behalf of the Law Advisory Council. She addressed the concern that the branch in Boise is just a prelude to moving the entire operation to Boise. She assured the Board, on behalf of the Advisory Council, which has a large number of UI alums on it, that is definitely not the case. In terms of there being enough lawyers in Boise, she observed that people with a law degree also pursue a number of different careers in a number of different areas outside of law, so it isn't just the number of lawyers that should be considered.
Richard Morgan a consultant who has worked on the development of this plan indicated he favored the dual location approach. It keeps a substantial presence in the Boise area while maintaining a significant role in Moscow. He noted that the budgets presented with this plan are reasonable. It will take additional funds from the Legislature as well. He suggested that a dual location approach will allow for increased enrollments. He said he was optimistic that this will be a successful enterprise because there is a need in Idaho, and in Boise. Also, the University, the faculty, and the Law Center are committed to this effort.
Brian Williams a recent graduate from the University of Idaho, College of Law addressed the Board. He said the prospect of a dual location means that there will be greater opportunity for students in Moscow and elsewhere in Idaho. He discussed how this would benefit place-bound students and their families, and indicated he was very confident this would be a good move. 
State Superintendent Luna asked about a tuition fee comparison between having a private sector entity fill the void versus the UI filling the void. Dean Burnett indicated that tuition at the University is $11,000 (out of state is $21,000) while the tuition for other northwest private schools ranges upwards from $29,000.
Board member Agidius passed along concerns that have been expressed to him. One is that the specialty areas that would stay in Moscow are not areas of growth; the areas of growth are those being shifted to Boise. He applauded the collaborative effort between the law school and the law library, but suggested that the need for a presence in Boise is not as great as is being proposed. He expressed concerns about funding the operation as well. Dean Burnett indicated that the basic J.D. curriculum would be offered at both locations and that moving the specialty areas will enhance what the University is already doing. He indicated that the upper level specialties tend to be seminar size programs which could be shared between the two campuses via distance learning.
President Daley-Laursen addressed the concerns about the areas that are suggested to stay in Moscow and pointed out that there is data to support that each one is viable, has high visibility, and expects greater growth in terms of need for legal services and representation.
Board member Hall suggested that while there is a health care crisis in the U.S., there isn't a growing demand for attorneys. Dean Burnett pointed out again that Boise is the only state capitol in the United States without a law school. He reiterated that the concept is also to have phased-growth.
Board member Hall raised a question about the small numbers of applicants who actually come to the University of Idaho, College of Law. Dean Burnett indicated that there are several factors, but a primary one is that Idaho doesn't have a law school in the largest population area of the state. He reiterated that because this is viewed as a drawback by many applicants, they often choose to go elsewhere in the end.
Board member Hall expressed a concern that the quality of education may suffer if limited resources are divided between two locations. Dean Burnett suggested that the investment of funds to improve the program doesn't detract from the idea that improvement includes strategically advancing the program by an enhancement presence in Boise.
Board member Lewis noted that Board policy requires that, before programs are increased or approved, the Board fully understands the implications in terms of economics and policy. He observed that while many programs would be enhanced by being in Boise that has not been the direction those programs, institutions, or this Board have taken lightly. Mr. Lewis suggested that the statistics presented in the materials provide argument not for growth or expansion, but for moving the law school to Boise altogether.
Board member Westerberg said that he found some merit in the proposal, but would like to see market information that demonstrates there are jobs in Idaho. He wondered if applicants would be considered separately for each separate location. Dean Burnett indicated that applicants would be asked about career paths, but ultimately the University will determine which location should accept the student, based on faculty workload and saturation.
Board member Lewis referred to page 23 of the study provided by the University of Idaho and indicated the chart on that page demonstrates his concern that as a percentage, University of Idaho graduates have a harder time finding jobs compared to those from other states because many University of Idaho graduates end up in public sector positions. Dean Burnett explained that UI students do tend to start out in public sector jobs not because of the quality of the student or the school, but because of the limitations that deprive students in Moscow from the relevant partnerships and networking opportunities that would be available to them if the law school expands to Boise.
Board member Lewis clarified his intent in the motion is to have an experience with a third year program to see how it works before considering going with something more. It allows for a continuation of the discussion.
Date: 8/20-22/2008 
Minute Page Number: 12-15

Item: Employment Contract - Head Women's Soccer Coach 
Motion: To approve the University of Idaho's employment contract with head women's soccer coach Peter Showler -  
Date: 8/20-22/2008 
Minute Page Number: 16

Item: Budget Requests
Motion: To approve the Line Items for the agencies and institutions as listed in Attachment 1, to forward to the Division of Financial Management and Legislative Services Office the remaining Line Items as listed in Attachment 2, and to authorize the Executive Director to approve the MCO and Line Item budget requests, pending adjustments for increases in the Health Insurance Premium, for agencies and institutions due to DFM and LSO on September 1, 2008 - Board member Westerberg presented this item and explained the process for prioritizing the line items. Board member Hall raised a question about the line related to the University of Idaho law school. He indicated he was uncomfortable in approving that particular line item until UI could adjust the costs, based on the fact that the scope of that effort was downsized from the original proposal. He asked that the Board instruct the Executive Director to review the number and to amend the number in the list of line items. Lloyd Mues of the University of Idaho spoke up and reported that the he had already been in touch with the budget officer at UI to adjust that number. He will get the revised number back to the Board.
Date: 8/20-22/2008 
Minute Page Number: 16

Item: Amendment to Board Policy - Section V.K. Construction Projects - First Reading 
Motion: To approve the first reading of the amendment to Board Policy V.I. - Real and Personal Property and Policy V.K. Construction Projects - Board member Agidius raised a concern that this amendment would increase the amount that can be approved without Board review. Scott Christie of the Board office explained it was an aggregate amount, not an incremental amount. Board member Agidius said he was still not comfortable with the idea of the Board not being able to review amounts under $1,000,000 because a project could come in at $999,999 and the Board wouldn't see it. Board member Hall indicated he would vote against it for the same reason and that it hasn't been cumbersome for him to review items. Board member Westerberg suggested that work needs to take place on clarifying the intent. Another motion will come back before the Board at another time. 
Date: 8/20-22/2008 
Minute Page Number: 17

Item: Amendment to Board Policy - Section V.W., Litigation - First Reading
Motion: To approve the first reading of Board Policy V.W.-Litigation - Board member Hall asked for clarification on the motion. Board member Edmunds asked about the amounts indicated. Jeff Schrader, the Board's legal counsel, indicated the ultimate dollar thresholds are solely the discretion of the Board.
Date: 8/20-22/2008 
Minute Page Number: 17

Item: Nancy Cummings Center Project 
Motion: To approve the request by the University of Idaho to increase the Capital Project Authorization for the Residential Facility, UI Nancy M. Cummings Research, Education & Extension Center, Salmon, Idaho from $1,5000,000 to $2,213,410 to allow for the full implementation of the construction phase.
To postpone this item until the next meeting -Lloyd Mues explained that when this project was approved in 2006, construction costs were lower. The qualified bidders came in higher than what was anticipated. Board President Terrell indicated he was very disturbed by the numbers and would vote against this proposal. Board member Agidius agreed with Board member Terrell about the numbers and suggested that the architect was wrong in his original projections. Mr. Terrell said he would like to see the justification for the amounts. Board member Hall said he would like to see a justification from the institution that the additional costs are worth it to the institution. He raised a concern as to where the additional money will come from.
Date: 8/20-22/2008 
Minute Page Number: 18

Item: Interdisciplinary- Studio Complex - Art and Architectures Project
Motion: To authorize the University of Idaho to proceed with project planning and design for an interdisciplinary studio complex, at a cost not to exceed $400,000, to be funded with private in-kind donations and gift funds - 
Lloyd Mues of the University of Idaho presented this item. Board President Terrell clarified that this is tied to $3.5 million of other funding.
Date: 8/20-22/2008 
Minute Page Number: 18

Item: Litigation Collection Action 1
Motion: To approve filing of the complaint discussed in executive session and authorize the General Counsel of the University of Idaho to sign the complaint and all other documents necessary for filing the complaint -  
Date: 8/20-22/2008
Minute Page Number: 18

Item: Litigation Collection Action 2
Motion: To approve filing of the complaint discussed in executive session and authorize the General Counsel of the University of Idaho to sign the complaint and all other documents necessary for filing the complaint -  
Date: 8/20-22/2008 
Minute Page Number: 19

Item: Litigation Collection Action 3
Motion: To approve filing of the complaint discussed in executive session and authorize the General Counsel of the University of Idaho to sign the complaint and all other documents necessary for filing the complaint -  
Date: 8/20-22/2008 
Minute Page Number: 19

Item: Other Business
Motion: Board member Terrell explained that the Executive Committee still has on its agenda to look at the idea of providing incentives for college presidents as part of their contracts. He asked Board member Lewis to take part in that discussion. 
Date: 8/20-22/2008 
Minute Page Number: 22

Item: Performance Measure Presentation 
Motion: Steven Daley-Laursen congratulated the Board on this effort and agreed it needs to be further refined. In terms of performance measures, the University of Idaho sees a big gap in what the state can provide and what the UI views as its vision. The UI has a long-range goal and recognizes it needs a wide variety of resources. Board member Hall raised a question about concurrent enrollments. Provost Baker noted that UI will forward actual numbers to the Board by the end of the day if possible. Board President Terrell asked the Board to consider how the Board looks at concurrent enrollments, specifically should it be in terms of regional or statewide enrollments. A general comment from the Board is to have head count and credit hour enrollment provided. 
Date: 10/9-10/2008
Minute Page Number: 4

Item: Foundation Agreements for BSU, ISU and UI 
Motion: To approve the Memorandum of Understanding between the BSU Foundation and Boise State University, and to recognize the Boise State University Foundation as an affiliated foundation to benefit Boise State University - 
To approve the Operating Agreement between the ISU Foundation and Idaho State University, and to recognize the Idaho State University Foundation as an affiliated foundation to benefit Idaho State University - 
To approve the Operating Agreement between the UI Foundation and the University of Idaho, and to recognize the UI Foundation as an affiliated foundation to benefit University of Idaho - 
Board member Lewis joined the meeting by telephone at this time to report on the work of the Audit Committee related to the relationships of the foundations and the universities. He noted that the agreements are included in the Board materials. Mr. Lewis suggested that the Board continue to review the agreements and make changes as the Board sees the need.
With respect to this review, the Audit Committee tried to focus on the relationship of the actual staff members to the foundation and university employees. The Audit Committee took the view that the foundation director should not be a person who is a university employee. Likewise, university employees should not serve in an executive position on the foundation. In that regard the foundation executive should report directly to the foundation board and the power to hire and fire that person should rest with the foundation board. The person employed by the university in a fund raising position will report directly to the university. A separation of funds and a separation of access to funds shall also by maintained.
Mr. Lewis said another important point is that the foundation cannot accept any gift that requires a commitment of some sort on the university or the Board until prior approval was given by the Board. Mr. Lewis noted the clear line of delineation between the foundation and the university is outlined in a Memorandum of Agreement.
Date: 10/9-10/2008 
Minute Page Number: 7-8

Item: New and Reactivation of Positions 
Motion: To approve the request by the University of Idaho to establish five (5) new positions and reactivate two (2) positions supported by appropriated funds - 
Lloyd Mues presented the details of this item. 
Date: 10/9-10/2008 
Minute Page Number: 11

Item: Employment Contract - Co-Head Track and Field Coach 
Motion: To approve the University of Idaho's employment contract with co-head track and field coach Carla "Yogi" Teevens as submitted -  
Date: 10/9-10/2008 
Minute Page Number: 12

Item: FY 2008 Carry-Over Funds 
Motion: To approve the requests by Boise State University, Idaho State University, University of Idaho, Lewis-Clark State College, ISU Dental Education Program, ISU Museum of Natural History, UI Agricultural Research and Extension Service, UI WWAMI Medical Education Program, and Division of Professional-Technical Education, to carry over authorized but unspent funds in the amounts specified in the agenda materials from FY2008 and FY2009 -  
Date: 10/9-10/2008 
Minute Page Number: 12

Item: Proposed Amendment to Board Policy - Section V.R., Fees 
Motion: To direct staff to bring forward an amendment to Board Policy V.R.3., adding differential fees -
There was discussion about the reasoning behind this request. It was noted that certain programs and courses have higher lab and operating costs such as the engineering program, health programs, business programs, and others. In order to be able to maintain the quality of those offerings it is necessary to charge a higher fee. The institutions explained that all increases would come to the Board for review and approval. 
Date: 10/9-10/2008 
Minute Page Number: 12

Item: Lionel Hampton School Renovation 
Motion: To approve the request by the UI to execute all necessary contracts in support of design for the renovations and expansion of the Music Building and for construction of renovations within the Recital Hall, for a total project budget of $1,590,686 - Board member Hall asked for clarification on the use of HUD funds. Lloyd Mues indicated that email correspondence and phone conversations have taken place. 
Date: 10/9-10/2008 
Minute Page Number: 13

Item: Nancy Cummings Research Center Project 
Motion: To approve the request by the University of Idaho to increase the Capital Project Authorization for the Residential Facility, UI Nancy M. Cummings Research, Education & Extension Center, Salmon, Idaho form $1,500,000 to $2,213,410 to allow for the full implementation of the construction phase -
Lloyd Mues presented this item. He introduced Dean John Hammel and Ray Pankopt, Director of Architectural Services at the University of Idaho to provide clarification. Mr. Pankopt explained that in the last two years, since the original bids, there have been great and unpredictable fluctuations in the construction industry. He noted that when UI came to the point of advertising the project in the spring of 2008, another round of value engineering and scop examinations were undertaken. He pointed out that the bid prices received were from six contractors and that they were very tightly grouped. UI is asking to pursue the project at that level since the bids have expired. It may have to go out to bid again and it may be the bids will be even lower this time. The Board suggested there be some change in the scope of this project. 
Date: 10/9-10/2008 
Minute Page Number: 13

Item: Status of Family and Graduate Student Housing and Potential Development Option 
Motion: This information item has materials in the agenda materials.
Date: 10/9-10/2008 
Minute Page Number: 13

Item: Settlement Agreement 1 
Motion: To approve the settlement and to authorize the VPFA of the UI to sign all necessary settlement documents -  
Date: 10/9-10/2008 
Minute Page Number: 13

Item: Settlement Agreement 3 
Motion: To approve the settlement and to authorize the Vice President of Finance of the University of Idaho to sign all necessary settlement documents - 
Date: 10/9-10/2008
Minute Page Number: 14

Item: Litigation Collection Action 
Motion: To approve filing of the complaint discussed in executive session and authorize the General Counsel of the UI to sign the complaint and all other documents necessary for filing the complaint -  
Date: 10/9-10/2008 
Minute Page Number: 14

Item: GEAR-UP Evaluation Contract 
Motion: To direct the GEAR UP staff, working with the Executive Director and Division of Purchasing, to develop and release a request for proposal leading to the award of a contract for evaluation services not to exceed $173,300 per year - 
Executive Director Rush indicated that the maximum created in this motion is based on the experience of other GEAR-UP programs across the US; it is at the low end. There was discussion about sending this out to an RFP. Dr. Rush noted that the dollar figure was included in order to give the Board a level of comfort. 
Date: 10/9-10/2008 
Minute Page Number: 14

Item: New and Reactivated Positions 
Motion: Lloyd Mues of the UI indicated the the university is asking for five reactivations. These positions have been vacant for up to twelve months. Student fees will not be used to pay for these positions. Ui operates with a position-pause which means if does not fill a vacant position without further consideration of its necessity. Significant dollars savings have resulted to date using this approach. Mr. Mues indicated that the university is looking at the possibility of notifying faculty on December 15 of not-renewal of contracts, but it has not been decided to do so at this time. As far as exigency, UI has a heightened awareness due to the situation, but is not planning on exigency.  
Date: 12/4-5/2008 
Minute Page Number: 12-13

Item: Kibbie Dome - Life Safety Improvement Project
Motion: To approve the request by the Universit of Idaho to implement the Initial Construction Phase for the life safety improvements in the ASUI Kibbie Activity Center, at a cost not to exceed ten million dollars ($10,000,000), resulting in a total project authorization value up to twelve million dollars ($12,000,000) - Lloyd Mues presentd this item. He noted it is not a new issue. UI is asking for permission to move forward with construction on life safety improvements of the Kibbie Dome. He presented more details and gave a status report to the Board.
Board member Lewis indicated that the financing question is critical to consider given the current economic picture. Lloyd Mues explained the UI had anticipated bonding, but right now their credit rating would drop so much UI was advised not to take the route. UI has worked with its bank which agreed to give the University a shrot-term construction loan. He explained the University's plan in terms of financing to make sure payments can be made.
State Superintendent Luna asked if UI is still comforable with their financial plan. Mr. Mues said this plan is already in place and will play out in such away without asking for any increase to their plan. Board member Edmunds asked if construction estimates have been determined and if a construction design person has been hired. Mr. Mues noted that last week a construction design person was hired. He also indicated that UI found some efficiencies on the design so that the original early cost estimates have been reduced. 
Date: 12/4-5/2008 
Minute Page Number: 16

Item: Kibbie Dome - Life Safety Construction Loan 
Motion: To approve the request by the University of Idaho for a non-revolving line of credit with a principal amount not to exceed ten million dollars ($10,000,000) and with a term of 24 months, requiring payments of interest only at an interest rate set at the Wells Fargo Prime less .65%, and to authorize the President of the Board to sign the Authorizing Resolution and to further authorize the Vice President of Finance to execute the Loan Agreement and Promissory Note, all in substantially the same form as attached to the board materials under this agenda item, as well as such other associated documents necessary to carry out the Loan Agreement Board President Terrell asked how UI will secure the note. Lloyd Mues indicated that UI has already coordinated with Wells Fargo and they have already looked at the draft and are convinced that their risk is fine. Mr. Mues noted that the activity fee is the collateral. Board member Lewis directed Mr. Terrell to the details provided in the Board materials. 
Date: 12/4-5/2008 
Minute Page Number: 16

Item: Educational Broadcast Service Lease 
Motion: To approve the request by the University of Idaho to enter into a lease of its EBS FCC License to Digitalbridge Spectrum Corporation in substantially the same for as the attached lease and to authorize the Financial Vice President to execute all necessary related documents -  
Date: 12/4-5/2008 
Minute Page Number: 16

Item: Research Dairy Progress Report 
Motion: Board member Westerberg introduced Rich Garber and Kent Nelson of the UI to present this item. Handouts were provided to the Board. It was noted this is a report on the concept. UI expects to bring back a full proposal to the Board alond with a complete funding package.
At this time, the Board returned to item 3 of the Human Resources Agenda. 
Date: 12/4-5/2008 
Minute Page Number: 17

Item: Fee Increases in Excess of Ten Percent
Motion: Approval to submit fee increases in excess of ten percent - this item was pulled from the agenda. 
Date: 12/4-5/2008 
Minute Page Number: 18

Item: Amendment to Board Policy - Section V.W. - Litigation 
Motion: To approve the second reading of Board Policy V.W. - Litigation with a revision of the threshold for institution approval increasing to $50,000 for both initiation and settlement of legal matters -Board member Westerberg presented this item. Board member Agidius indicated this is a good threshold. He noted that the Board would still be advised of all litigation and settlements regardless.
At this time Dr. Kustra of Boise State University acknowledged the role that Dennis Griffin has played in getting the College of Western Idhao established. He also thanked Sona Andrews, Stacy Pearson, and Kevin Satterlee of Boise State University for their leadership and patience. He expressed appreciation to Rod Lewis and Milford Terrell of the Board of Education for their hard work as well. Dr. Kustra presented Mr. Griffin with a framed picture of the CWI campus as an expression of his thanks. 
Date: 12/4-5/2008 
Minute Page Number: 19

Item: Dual Credit Task Force Update 
Motion: Jason Hancock presented a report on the Dual Credit Task Force. He noted that the Taskforce was charged to study and develop a plan for implementing concurrent secondary/postsecondary courses offered to qualifying eleventh-grade and twelfth-grade students in Idaho's public high schools. In addition, the task force was to develop a statewide unified plan for delivering concurrent college credit coursework to high school students. The task force recommendations include having the state help pay the credit fees for students so that classes are more affordable and accessible t the general population. A reporting andpayment structure would be put into place so that SDE could pay those fees directly to the postsecondary institutions. The funds for this would come out of the Public Education budget. It is anticipated that the Dual Credit Task Force will finalize their work in December and make recommendations to the Governor and the Idaho Legislature in 2009. Mr. Hancock acknowledged that the budget cuts could impact the extent of what can be approved in FY 2010.
Board member Agidius raised a point about the possibility some districts have suggested that the postsecondary institutions give them a portion of any money they collect for offering dual enrollment courses. He suggested that serious issues could result if that is the case. Mr. Luna indicated that he is not award of that situtation happening, but would look into it further. 
Date: 12/4-5/2008 
Minute Page Number: 20

Item: Presentation of Annual Financial Audit of the Colleges and Universities 
Motion: To accept from the Audit Committee the Fiscal Year 2008 financial audit reports for BSU, ISU, UI, LCSC and EITC as presented by Moss Adams, LLP -Board member Lewis presented this item. He introduced Mary Case and Scott Simpson of Moss Adams, LLP to give a report on the audit.
Mary Case summarized the process undertaken by Moss Adams, LLP in conducting the audit of the institutions. She indicated that they had found clean financial statements for all of the institutions this year. There was a delay in finalizing the report due to change in the reporting methods used by the Idaho State Foundation. Ms. Case reported that Moss Adams, LLP had met with the Board's audit committee last week to go over everthing in detail. 
Scott Simpson reviewed the internal controls and findings for the Board. A handout was provided to the Board members with the details of the report. Mr. Simpson clarified that a materiality threshold was net in conducting the audit to make sure the financial statements were presented in accordance with general accounting principles.
Mr. Simpson discussed the required communications with the Audit Committee. He noted that it is each institution's responsibility to prepare the financial statements and be sure they are complete. If there are any audit adjustments, Moss Adams, LLP is required to report those. If there are any disagreements with management, those are reported to the Board. Any consultationswith other accountants, on the part of the institutions, are required to be reported by Moss Adams, LLP. All the audits went smoothly this year.
Mary Case noted that this past year, there was a suite of standards imposed on the audit board that were greater than before. As a result, the institutions were required to document their internal controls. She commended the institutions for their cooperation. 
Board member Lewis thanked Moss Adams, LLP for their presentation. He followed up by reporting on the work of the Board's Audit Committee. The Audit Committee is making good progress and its professional members are highly qualified for the assignment. The Audit Committee would like to have the internal auditors of the institutions report to the Audit Committee on a regular basis in order t have a current grasp of the details and be able to address concerns sooner. The Audit Committee wants to improve the coordination between the foundations and the Board so it's considering having the foundation auditors also report to the Audit Committee. The Audit Committee is concerned about the timing of the financial statements so, as a result, is considering asking for quarterly reports from the institutions. Mr. Lewis indicated that the State Controller's Office is requesting all information be provided to them under one standard. As a result, the Board has requested that the foundations and institutions provide the Board all of their information according to the State Controllers request. 
Board member Lewis pointed out that the primary function of the Audit committee is t look at quality controls, procedures, etc. He noted that the Board's Business Affairs and Human Resources (BAHR) Committee has the responsibility to review the institutions' financial statements. The Audit Committee believes it is important that it has access to that information as well, so it will begin to meet on a quarterly basis with BAHR in order to rview the financial statements and have open discussions as a Board. 
Mr. Lewis indicated the Audit Committee will request the institutional Finance Vice President bring the Board updates as to how they have, and will continue to handle their responses to the audit findings. Board member Edmunds noted that it is essential to have more timely information from the institutions in order to address issues on a timely basis.
Board member Edmunds asked Moss Adams, LLP if the Board is where it needs to be with the foundations. Mary Case indicated that the Board is going in the right direction and continuing in that direction is prudent. He asked about the segregation of dities between the foundations and the institutions. Ms. Case indicated that there is a level of cross over taking place between the University of Idaho and its foundation which needs to be addressed. She noted that there is cross over between Idaho State University and its foundation as well, but the accounts are segregated so it's not the same concern. This is the same at Boise State University. Mr. Edmunds asked if the Board needs to do more and if the foundation agreements are adequate. Ms. Case said the Board has mre work to do in that area. Ms. Case commended the Board for strengthening the Audit Committee to the degree it has over the past few years. It is a strong committee and a good example to the institutions.
At this time, Board President Terrell took time to commend Lewis-Clark State College Baseball Coach Ed Cheff who was named the winner of the American Baseball Coaches' Association's 2009 Lefty Gomez Award for his lifetime contributions to amateur baseball. Coach Cheff received the award at the ABCA's annual convention awards dinner held on January 3, 2009. Mr. Terrell reported that Coach Cheff also received the ABCA's NAIA Region I Coach of the Year award for 2008.
Board President Terrell also acknowledged Wayne Hammnd and Joyce McRoberts from the Governor's Office. 
Date: 1/26/2009 
Minute Page Number: 1-3

Item: Concurrent Resolution - Research Dairy 
Motion: To authorize the University of Idaho to submit concurrent resolutionto authorize the Building Authority to work with and enter into contract with the University of Idaho, either for itself or in conjunction with the Department of Agriculture and the Land Board, for financing and development of the Research Dairy Project as long as such contracting to be done is in compliance with the policies of the State Board of Education and that neither the Building Authority nor the University of Idaho move beyond the approved planning phase without any such agrements being approved by the State Board of Education.
Board member Hall asked for discussion if item D - Concurrent Resolution - Research Dairy, to clarify where the funds for the project will come from. Lloyd Mues of the University of Idaho responded to the Board's inquiries. After lengthy discussion, the Board agreed to postpone this item until the February meeting when University of Idaho staff can be present to give additional details and explanation. Board member Edmunds clarified that the University of Idaho already has the Board's permission to engage in planning efforts. 
Date: 1/26/2009 
Minute Page Number: 5

Item: 2010-2014 Strategic Plan Direction 
Motion: Board member Hall introduced this time. He noted that the intent at this point is to make the Baord aware of the staff efforts under way to assist the Board with its strategic planning efforts. Dr. Rush provided background information. He noted that the original strategic planning process occurred too late in the year to fit with the Board's planning calendar. An attempt has been made to change that. The next step is to give the Board a preview prior to February when this will come before the Board.
Board member Hall indicated that the Board requires the institutions to provide the Board with their five-year plan. He suggested that there needs to be a better understanding between the Board and the institutions just what those five-year plans entail or are to be used for. He asked the Board, as they go through the strategic planning process, to be mindful of the need to clarify that point.
Board member Edmunds expressed concern that there is too much competition in the state for limited dollars. He suggested exploring that issue more fully as part of the strategic plan. He would like to better understand the role of the Board in regards to K-12.
Board member Westerberg pointed out that the mission and vision statements are quite a bit different than in the past. He urged the Board members to speak up if they have issues because when the strategic plan is finished it will be more concrete in terms of performance measures.
The question arose as to whether enough time has been given to overhauling the Board's strategic plan. Board President Terrell agreed that more time needs to be spent on the plan to be sure it fits with what the Governor has directed the Board to do in terms of reorganization. A meeting will be arranged prior t the February meeting to continue the work of strategic planning.
President Vailas of Idaho State University was invited to speak. He agreed that the institution's plan should align with the Board's plan. He suggested that there needs to be clarification regarding the role of the Board's plan in terms of the economic development goals of the state. In addition, it needs to be determined if the time spent by the institutions in creating their plans is a good use of resources. Board President Terrell directed staff to go back to see what the Board has already approved from the institution plans. 
Date: 1/26/2009 
Minute Page Number: 7-8

Item: Student Housing Report 
Motion: Lloyd Mues discussed this item for the Board. It was noted that the Lewiston Tribune had not reported the story about co-ed housing correctly. He emphasized there is not intention by the University of Idaho for male and female students to share rooms. 
Date: 1/26/2009 
Minute Page Number: 8

Item: Dual Credit Legislation 
Motion: State Superintendent Luna presented this information item. He summarized the work of the task force and the process undertaken to come up with final recommendations. He noted the recommendations will be presented t the Legislature this month. The recommendations include the proposal for a statewide dual credit fee reimbursement. A copy of the draft legislation related t that was provided to the Board in their agenda materials. Mr. Luna noted that the committee that was put together had 24 individuals participating and 16 of those came from the education field.
Board member Hall asked for clarification on the fee. Mr. Luna indicated that the current fee that ws agreed upon is $65 per credit; the state will reimburse $50 of that fee and the student will pay the rest. He indicated that Board policy will set the per credit fee on an annual basis. 
Mr. Hall raised a concern about the significant reduction in dual enrollments at ISU and NIC and asked the institutions to speak to those enrollments. There was discussion between the Board, Board staff, the SDE staff, and the institutions about the accuracy of the numbers and the reliability of 10th day numbers. The numbers in question will be reviewed. Mr. Hall asked that the Board staff and the institutions provide footnotes and explanation for the data they turn in. 
There was discussion related to issues raised by the provosts and vice presidents. Dale Bower of the Board office reported that the concerns expressed had to do with the governance role of postsecondary institutions in the area of dual enrollment. Dr. Vailas indicated that the concerns related to a lack of written instructions at the state level as t how the oversight will be executed by the institutions. He noted that the accrediting bodies have expressed concerns about this as well. He urged the Board to provide a required set of detail that all higher education and secondary education institutions must follow to give assurance to the accrediting bodies that the postsecondary institutions are in compliance.
Board member Lewis asked for clarification related to the comments from the institutions about changing the definition of eligible institutions and also deleting language under the heading of Courses According to Agreements. Dr. Bower indicated that CAAP members felt they wanted something more substantive to accreditation and that it would be meaningful to have those as part of the language of the legislation. As far as proximity of services, it was felt it would be better for the high schools to work with the institution in their region.
State Superintendent Luna reported that the task force had discussed at length the topic of regional monopolies. The task force had agreed that by giving students the option of selecting an institution outside of the region they lived in, students would have a greater opportunity to take the courses they needed or wanted. The task force found that people around the state were in agrement that they didn't want to be limited geographically. Mr. Luna reiterated that half of the task force members were from postsecondary institutions. Everyone except BSU supported the idea of allowing students to work at the institution of their choice to obtain the education they are seeking.
Selena Grace of the Board staff indicated that the biggest concern of the institutions is that high schools will go out and shop for the best deal, thereby pitting the postsecondary institutions against one another. She noted that some institutions are able to provide services or deals that other institutions cannot. State Superintendent Luna reminded the Board that this legislation relates to a scholarship program that allows students to participate in the dual credit opportunities already out there; students who may not be financially able to afford to take the courses otherwise. He urged the Board to base their decision on what is best for the student, not what is good for the bureaucracy. Board membre Lewis suggested, on the regional issue, that the Board be involved in the discussion.
At this time, Board member Hall was excused from the remainder of the meeting to attend to other business.
Board President Terrell took the opportunity to commend the University of Idaho for the initiative to take a hard look at cutting and downsizing programs. 
Date: 1/26/2009
Minute Page Number: 8-9

Item: New Positions and Reactivation
Motion: By unanimous consent, the Board agreed to approve the request by the University of Idaho to establish one (1) new position and reactivate one (1) position (2.0 total FTE) supported by reallocation of appropriated funds. 
Date: 2/25-26/2009 
Minute Page Number: 3

Item: Strategic Planning Presentation 
Motion: M/S (Terrell/Westerberg): To approve the State board of Education Strategic Plan as submitted. Specific performance measures and benchmarks included in this plan may be modified, as appropriated, by the Executive Director - Executive Director Mike Rush and Traci Bent of the Board office presented the Strategic Plan. Ms. Bent discussed the updated Vision Statement and Mission Statement. She also discussed the new goals and objectives of the Strategic Plan. The Board discussed the process and the plan itself at length.
Board member Edmunds expressed his view that the goals in the proposed plan are not where the Board wants to go in the future. He would like more work to be done before approving the plan. Board member Westergerg agreed that there is work to be done, but that progress has been made. Board President Terrell concurred. Ms. Bent pointed out that the intent is for the Board to approve the proposed Strategic Plan with the understanding it is the starting point. More work will be done by the Board in May at its retreat, and in the coming months and year to building on the approved plan.
Dr. Rush explained that because of the changes in external and internal factors, as well as in the entities involved, the strategic planning process, by virtue of what it is, remains an ongoing effort. He suggested the idea of a task force being appointed to focus just on strategic planning, and that it be driven by the State Board of Education. Board member Thilo reinforced what Dr. Rush said noting that the strategic plan is an evolving document. She indicated that she is please with the fact that what is before the Board today is something the Bard cna work with.
Board member Edmunds emphasized that he is disconcerted that this plan doesn't get to the next level of planning. Board member Westerberg suggested that a strategic plan is broad and identifies the destination while an operational plan provides the more detailed things that need to be accomplished. Board member Westerberg reminded the Board that it is up against a deadline and urged the Board to approve the plan today and then move forward. Dr. Rush suggested that one of the objectives that can be added to the plan is to define the mission and role of the institutions.
Ms. Bent discussed the voluntary system of accountability by the institutions. While participation is voluntary, Board staff asked the Board to consider requiring all the institutions participate. Ms. Bent pointed out that the Board isn't being asked to vote on this suggestion at this time, but to consider it in the future.
Dr. Rush invited recommendations for modifications. boardmember Edmunds suggested there be an objetive included that relates to an annual evaluation of the mission statements of the colleges and universities, beginning with a comprehensive review of the mission statements; and that it is updated annually - Board member Thilo asked to have an objective related to lifelong learning, to include re-education and retraining to improve the quality of life - Board member Edmunds suggested an objective to evaluate and determine the method for expanding the population of postsecondary students. Board member Westerberg suggested that the Board's responsibility was to put forward the goal and not specifically tell the colleges and institutions how it gets done, but let that be in their plan. Mr. Edmunds agreed, but he expressed concern that there are certain items that cross all the institutions so it seems that the Board should give a directive in such cases. Mr. Westerberg agreed, but reiterated that if too much detail is included, it gets confusing. Board President Terrell agreed with Mr. Westerberg.
He noted that the Board has been directed to stay out of the day-to-day details. He suggested that the objective stay broad.
Board member Edmunds asked about the direction the Board is headed in terms of its focus. He suggested that the Board should take responsibility for how that is determined. Board member Westerberg observed that this starting point will take the Board to those in depth discussions in the future.
Board President Terrell suggested that the Board go through a portion of the strategic plan at every Board meeting. Board member Westerberg pointed out that there will be time in May to have detailed discussion and help the Board staff have the mind and will of the Board. Board member Edmunds suggested having work groups appointed to look at various parts of the plan to identify issues, and then report back to the Board with their ideas and recommendations. Executive Director Rush asked about putting together a plan for a planning task force - Board member Edmunds suggested there be a position statement to send to the Legislature each year clarifying the key items the Board would like to address. Dr. Rush explained that there are several aspects to consider. First, the items that require specific legislative language have to be submitted in August. Dr. Rush suggested that the Board could identify those items at its retreat in May, and forward them to the board for approval at the June meeting. Dr. Rush indicated that the second aspect to consider is that the Board's annual budget request frames the position the Board has determined to take; and this provides the Legislature with a focus. The third aspect is a general philosophical director, based on the strategic plan, the Board might want the Legislature to take in the decisions it makes; it could be drafted at the May retreat. Board member Edmunds indicated that the third point is what he is recommending. 
Dr. Rush thanked the Board staff and the institutions for the significant amount of time that they have spent on the strategic planning process. 
Date: 2/25-26/2009 
Minute Page Number: 3-5

Item: Audit Committee Charter 
Motion: To approve the charter of the Audit Committee as presented on pages 3-13 - Board member Edmunds presented this item. He discussed the various aspects of the charter. He noted it does make significant changes to the internal audit mechanism. He reported that the internal relationship will change with the external audit. It will also allow the Audit Committee to have more input to what is going on at the institution. 
Board President Terrell invited input from the Presidents' Council. Dr. Kustra from BSU suggested that there needs to be an opportunity for institution presidents to call upon the internal auditors to address issues of concern. He asked for clarification related to the reporting relationships of the internal auditors. Mr. Edumunds noted that the reporting relationships are defined to avoid internal conflicts. The explained that this charter is modeled after best practices. It was felt that there needed to be an ongoing role for the internal auditor at the institutions, but the ultimate responsibility of this position will be to the Audit Committee.
Dr. Vails of Idaho State University suggested that a schematic be included that shows the reporting relationships. It might be helpful to have a reporting plan for the institutions that clarifies whtat the Audit Committee wants and also what the institutions need. Mr. Edmunds indicated that is already part of the language and that those issues are covered. In terms of intent, Dr. Vailas expressed concern about time and effort on the part of the institutions in regards to the various cycles that they have to conform to already. Mr. Edmunds indicated that there will not be a significant change in time and effort, just in how they report.
Board member Agidius clarified that the internal auditor will do their normal jobs. Mr. Edmunds indicated that since the Audit Committee is directing the plan, they will effectively direct the work of the internal auditor. It is not expected that there will be a significant change in how they do their work at this point.
Chet Herbst indicated that Lewis-Clark State College supported the idea and the intent behind the new charter. The institution can live with the spirit of the charter. He noted that at LCSC some staff currently perform dual tasks because of the size of the institution. He indicated that there are tactical lines of reporting and virtual lines of reporting. LCSC hopes that if the Board has a specific task it needs done, it would directly approach the institution so that the appropriate person can follow up.
Board President Terrell indicated that he has discussed various issues with Board member Lewis who chairs the Audit Committee. He noted that the institutions are encouraged to direct their concerns or questions to the chair of the Audit Committee. Mr. Terrell reiterated that this is a focus of the Board. It is something that the Governor desires as well.
Jim Fletcher of Idaho State University noted that from an operational financial point of view, the most important thing the internal auditor can do is internal control. That is why there is always a difference between the internal and external auditors. The internal auditor has to be invested. They need to look at policy compliance. It may not be part of an audit plan, but rather as a result of an issue that has been reported. He suggested that the charter be worded in such a way that it recognizes that the primary role of the internal auditor is internal and that it is not compromised in any way. Mr. Edmunds noted that the Audit Committee is complying with the best practices which are key to the points that Mr. Fletcher raised.
Board member Westerberg noted that the day-to-day control issue is important. He asked what mechanism is in place by the Audit Committee to address unexpected issues that come pu. Mr. Edmunds said that expectation is that there will be flexibility and time allowed to handle situations. From a practical standpoint, the Audit Committee meets quarterly for updates. The plan will have flexibility. At the same time, there will be certain instances laid out in advance that the instituations will need to address and time will be allocated to manage them. Mr. Westerberg clarified that on a day-to-day basis, not much will change for the internal auditor.
There was discussion about who would approve the hiring and termination of internal auditors.
To amend the charter as approved to provide for the Audit Committee's approval for the institutions to terminate the internal auditors - Mr. Edmunds referred to a paragraph that was deleted from the charter having to do with authority to conduct special investigations and engage experts. He asked the Board to discuss that point separately and determine if that was a function it wanted to turn over to the Audit Committee.
To approve that the Audit Committee shall be authorized to conduct special investigations and engage experts or professional consultants as necessary. Also, that the Audit Committee shall determine available funds in the Systemwide Needs budget of the Office of the State Board of Education before authorizing any expenditure - 
Date: 2/25-26/2009 
Minute Page Number: 9-11

Item: 2008 Financial Reviews 
Motion: Board member Westerberg presented this item. Each institution was invited to give a brief analysis of the financial information being presented. The point was raised that it would be helpful to disaggregate the data in order to make this a better management tool for the institutions. It was also noted that this type of review is generic and doesn't consider that the institutions are all different from each other. It was also suggested that the Board look at the weighting factors because they haven't been reviewed or modified for a number of years. 
Date: 2/25-26/2009 
Minute Page Number: 11

Item: Tenant Improvements at Legacy Point, Idaho Water Center 
Motion: To approve the request by the University of Idaho to execute all necessary contracts in support of design and construction of the tenant improvements at Legacy Point in the Idaho Water Center, with a project budget not to exceed $875,000 to be funded solely from private donations -  
Date: 2/25-26/2009 
Minute Page Number: 12

Item: Transfer of Real Property - Nez Perce County 
Motion: To approve the transfer of real property to the University of Idaho and authorize the University of Idaho's Vice President for Finance and Administration to execute the necessary documents in substantial conformance to the form submitted to the Board in Attachment 1 -  
Date: 2/25-26/2009 
Minute Page Number: 12-13

Item: Research Dairy 
Motion: To authorize the University of Idaho to seek a concurrent resolution of the Idaho Legislature pursuant of Idaho Code Section 67-6410 in substantially the form as attached to the Board materials. Any agreement or agreements between the University of Idaho and the Idaho State Building Authority, as contemplated in the concurrent resolution, shall be submitted to the Board of Regents for approval at a future meeting, prior to the University entering into any such agreement and prior to the transfer of any funds from the Division of Public Works to the Building Authority - .
Board member Westerberg introduced this item. He noted it had come before the Board previously, but that there was a request for clarification. He pointed out that the Board agenda materials include additional details for the benefit of the Board. 
Date: 2/25-26/2009 
Minute Page Number: 13

Item: Amendment to Board Policy - Section V.T. - Fee/Tuition - First Reading 
Motion: To approve the first reading of Board Policy V.T. - Fee/Tuition Waivers - Board member Westerberg presented this item. It was noted this policy amendment is first reading. 
Date: 2/25-26/2009 
Minute Page Number: 13

Item: Other Business 
Motion: Board President Terrell once again thanked Board member Thilo for her service. He indicated that Ms. Thilo will continue to serve on the Medical Education Committee as a not-Board member in order to help facilitate it because of her experience with the committee. 
Date: 2/25-26/2009 
Minute Page Number: 14

Item: Don Soltman - new SBOE member 
Motion: At this time, Board President Terrell introduced Don Soltman in the audience. Mr. Soltman was recently appointed by Governor Otter to serve on the Board of Education. He will be appearing before the Legislature for confirmation hearings later this week. 
Date: 4/06/2009 
Minute Page Number: 1

Item: Student Tuition & Fee Rates for Academic Year 2009-2010 
Motion: Board member Westerberg outlined the day's schedule for setting the FY2010 student tuition and fee rates for the colleges and universities. Scott Christie of the Board office explained that policy directs the Board to consider recommended fees as compared to fees at peer institutions, percent fee increases compared to inflationary factors, fees as a percent of per capita income and/or household income, and the share students pay of their education costs. Other criteria may be considered as appropriate. It was noted that an institution cannot request more than a ten percent increase in total full-time student fee unless otherwise authorized by the Board.
Mr. Chrisite noted that the Council on Academic Affairs and Programs (CAAP) had reviewed the professional fee requests from Idaho State University and the University of Idaho, and is supportive of the requests. Also, per Board policy, the institutions notified students of proposed fee increases and conducted public hearings. Mr. Christie reviewed the various chart details provided to the Board in their agenda materials having to do with general fee-related background. 
Date: 4/06/2009 
Minute Page Number: 1-2

Item: Student Tuition & Fee Rates for Academic Year 2009-2010 
Motion: President Steven Daley-Laursen presented the proposed fee recommendation and introduced Vice President of Finance Lloyd Mues to discuss the details. Student Body President Garrett Holbrook and Student Lobbyist James Smith were also introduced.
Dr. Laursen explained that the proposed increase for FY2010 is 8.5%. Students pay about 17% of the total revenue that comes into the institution. UI does not want to reduce the array of student development opportunities or increase the amount of time it takes for students t complete their education. The process undertaken to arrive at the proposed fee increase was thorough. The request is about minimizing the impact on students and their families at the same time staying focused on quality. At the time of the proposed fee increase discussion there were about 80 faculty positions that were targeted to be cut. UI has a solid plan and is not relying solely on fees to fund the needs of the institution. In the last few years the UI reallocated internally, and has realized increased enrollments as a result. Strategic enrollment management has also been successful in helping the UI to project enrollment numbers. In regards to advancement, UI has been successful. UI has utilized strategic program utilization to target programs that were light in enrollment or heavy in costs. A request from the departments for suggestions of efficiencies and effective use of funds brought forward many ideas that can be used by UI to save and better utilize investments. 
Garrett Holbrook presented concerns and issues raised by students related to fees. In terms of student involvement, the process has been thorough and transparent. Students worry that if UI can't keep up or pay staff and faculty a salary that will keep them there, they may leave UI. That situation would be to the detriment of the students. Also, without sufficient staff and faculty, students are more likely to miss classes they need to graduate, etc. Mr. Holbrook indicated that the students at UI have approved the proposal even though it will be a hardship because the hardship is outweighed by the desire of the successful, strong, and quality education and future.
Lloyd Mues presented additional details to the Board. UI anticipates enrollment going up by one percent. As to the reserves, UI will continue to work to build that back up. Mr. Mues reviewed the matriculation fee which covers student services, institutional support, and plant operations. He discussed the scope of the facilities fee, the technology fee, and the activities fees. Mr. Mues emphasized that even with the stimulus dollars and the recommended fee increase, there will still be a significant negative of about $2 million at the UI. UI has taken about 80 positions out of its base already. There will potentially be additional personnel and program cuts of one sort or another. Mr. Mues emphasized again that the strategic reserve fund balances need to go up because they are currently at the lowest that UI can tolerate. 
Date: 4/06/2009 
Minute Page Number: 5-6

Item: Student Tuition and Fee Rates for Academic Year 2009-2010 
Motion: M/S (Westerberg/Edmunds): To approve the annual full-time resident student fee rates for FY2010 for UI at an overall increase of 6.5%, to include matriculation, facility, technology, and activity fees; and to approve the annual full-time student fee rate increase for nonresident tuition of 0% M/S (Westerberg/Agidius): Provided that if the Idaho Legislature approves a personnel cost reduction that is less than 5%, then all resident and non-resident general education fees, including feeds for tuition/matriculation for full-time, part-time, summer, and graduate students, shall be adjusted to account for the additional general funds realized by any change to the personnel funding apropriation  
Date: 4/06/2009 
Minute Page Number: 8

Item: New Board member Don Soltman 
Motion: The Board met for its regular business meeting on Thursday, April 16, 2009 in the Clearwater/Whitewater Room at the University of Idaho Commons Building in Moscow, Idaho. Board President Milford Terrell called the meeting to order at 8:07am. Mr Terrell took a few monents to thank President Steven Daley-Laursen for hosting the Board at the University of Idaho. 
Board President Terrell introduced Don Soltman, the newest member of the Board. His appointment was recently approved by the Legislature. The Board members welcomed him. Mr. Soltman thanked the Board for the opportunity to serve along side of them. 
Date: 4/15-17/2009 
Minute Page Number: 2

Item: Open Forum 
Motion: Lee Shellman of Coeur d'Alene briefly addressed the Board. He represented the Kootenai County Boosters and indicated that they would like the Board to consider having a separate group of people act as the Board of Regents for the University of Idaho. Their feeling is that the University would be better represented that way. The Board thanked Mr. Shellman. 
Date: 4/15-17/2009 
Minute Page Number: 2

Item: Progress Report 
Motion: Dr. Steven Daley-Laursen presented the status report for the University of Idaho to the Board. He thanked all of the staff at the University of Idaho who worked to make arrangements for the Board meeting and for their hard and commitment all year long.
Dr. Daley-Laursen reported that in spite of a year filled with great uncertainty, the University of Idaho continued to stay on the cutting edge, and worked well internally and also with its outside partners in that regard. He summarized the University's strategic course and processes noting that UI is focused on transforming students, impacting complex issues through interdisciplinary creative and research activities, building prosperous communities and industries through outreach and engagement, and building a sustainable work environment. He noted that UI is engaged in applied learning, service, and research to make a difference in both rural and urband Idaho. Dr. Daley-Laursen spoke about the University's goal to build a sustainable work environment while being efficient in its operations, continuint to offer quality educational opportunities, and advancing the mission of the University. He discussed the University's strategic plan as it aligns with the Board's plan.
Rod Lewis and Tom Luna joined the meeting by conference phone at this time. 
Date: 4/15-17/2009 
Minute Page Number: 7

Item: Medical Education Update 
Motion: Mike Killworth from the Board office presented this item and provided background details for the Board. Mr. Killworth reminded the Board that this whole initiative began as a result of the physician shortage in the state. He reported that the Board established a medical education subcommittee which met throughout the past year. The subcommittee submitted findings to the Board in January 2009 and the Board accepted the findings.
Mr. Killworth explained that the major recommendations put forward by the subcommittee were: to expand medical residency opportunities in Idaho; to expand Idaho WWAMI seats and evaluate adding a first year cohort at ISU; to add the WWAMI second year of medical education in Idaho; and to complete development of an Idaho based M.D. program. Key provisions include implementing a single plan approach with collaboration between ISU, UI, and other stakeholder groups. Mr. Killworth pointed ut that the planning, coordination, and goverance of medical education in Idaho would remainwith the State Board of Education. Another key provision would be to add a second year of medical education in Idaho. This would make it possible to have all four years of the medical education in Idaho through the WWAMI program. This plan encourages a phased-in approach for a timely and efficient resolution of the physician shortage problem in Idaho. 
Board member Lewis, who chaired the Board's medical study subcommittee, reiterated that the primary goal of this effort is to address the physician shortage in the state. He emphasized that process was thorough. The hope at this time is for the Board to move forward with the implementation of the recommendations made by the medical subcommittee. Mr. Lewis noted that the subcommittee would like to put together a mechanism and process ot implement the recommendations. He explained that it was important to have a staff position within the Board office to oversee this particular area. Mr. Lewis emphasized that the process is intended to be collaborative and comprehensive. The goal is to develop an Idaho-based M.D. program. Board member Westerberg applauded the work done to date.
At this time, the board took up the election of officers for the Board of Education to serve for the 2009-2010 year. 
Date: 4/15-17/2009 
Minute Page Number: 7-8

Item: Election of SBOE Officers 
Motion:


Board member Agidius, speaking as the President-Elect of the Board, took the opportunity to appoint Board members to the various committees of the Board. He appointed Ken Edmunds to chair the IRSA committee with Rod Lewis and Tom Lunda serving on that committee as well. He appointed Milford Terrell to chair the PPGAC committee and indicated that he (Paul Agidius) would serve on that committee too. He appointed Richard Westerberg to chair the BAHR and asked Don Soltman serve on that committee with him. He appointed Milford Terrell as the chair of the Medical Study Committee and asked Ken Edmunds, Rod Lewis, and Don Soltman to also serve on that committee.
Board member Lewis took a moment to thank Board President Milford Terrell for the dedication, integrity, and strenght with which he has served and led the Board over the past two years. He noted that Mr. Terrell had faced some very difficult situations during that time and that he had represented the Board well. The other Board members also commended Mr. Terrell. 
Mr. Lewis and Mr. Luna signed off for the remainder of the meeting at this point.
At this time, the Board returned to the PPGAC agenda. 
Date: 4/15-17/2009 
Minute Page Number: 8-9

Item: Strategic Plans - Institutions, Agencies, and Health and Special Programs
Motion:  -Executive Director Rush reminded the Board that last year it introduced a new planning calendar. He explained that Idaho requires that all strategic plans be submitted to the Division of Financial Management by July 1. In order to meet that date and also make the strategic planning process useful and applicable, the Board's calendar was crafted so that it aligned with that due date. This new calendar also allows the agencies and institutions, and thereby the Board, to use the current strategic plans to develop budget recommendations and requests for the coming year.
Dr. Rush introduced Tracie Bent of the Board office to present the agency and institution plans. Ms. Bent pointed out that the strategic plans for all the agencies, institutions, and programs are included in the Board's agenda materials. She invited the agencies, institutions, and their representatives ot present highlights of their individual plans. Each plan was briefly discussed and commented on by the Board.
Dr. Steven Daley-Laursen presented highlights of the strategic plan for the University of Idaho. Dr. Daley-Laursen indicated that UI is tightending its vision. It plans to set the benchmarks and share that information. UI also wants t make progress on tying the planning, budgeting, implementing, and modeling processes. The University also wants to align its plan better with the Board's plan. He introduced Dr. Doug Baker to comment as well. Dr. Baker discussed the strategic planning process and the need to have it cascade both up and down. It was noted that the University ha sbeen engaged for some time in restructuring its institution.
Ms. Bent briefly summarized the strategic plans for the community colleges, noting that each community college hs its own governing board.
Board President Terrell thanked Ms. Bent and all the institutions. He noted that the Board will continue to address the concerns brought forward during this discussion. 
Date: 4/15-17/2009 
Minute Page Number: 9-13

Item: Report on Proposed Program Closure Process 
Motion: Dr. Doug Baker of the University of Idaho updated the Board on the proposed program closures at the University. He noted that the University undertook a carefully thought out process to identify programs and determine which ones should be closed. A number of factors were considered in the process including the need for relevance, operating in the areas of strength, and living within the available means and resources. Dr. Baker noted student concerns were addressed through an internal vetting process. A timeline was laid out for taking action, including implementing a two-year teach-out program for students currently enrolled, and offering degree alternatives for other students including a combination of programs where that was applicable. This continuous improvement process was intended to be accomplished by reducing the scope of offerings, focusing on priorities, and rethinking the Unviersity as a whole. Dr. Baker noted that in the effort to see increased efficiency and effectiveness, some pilot programs and initiatives were undertaken by the University. He noted that one interesting thing in this process is that as things are reshaped, good ideas have come forward and new projects will be undertaken. Dr. Baker discussed the impact of the budget changes in terms of this process. The University realizes that this process will need to move along more rapidly than originally planned.
Executive Director Rush indicated that the program closures effort was important to report to the Board. No action is necessary by the Board. 
Date: 4/15-17/2009 
Minute Page Number: 13

Item: Personnel 
Motion:
Mr. Terrell asked about the difference of reactivating a position and how long the University has to fill the position. Mr. Mues indicated this position was vacant for 12 months. The reactivations are part of the internal planning. Other vacated positions have been frozen, but strategically the University must hire certain positions in order to move forward. That is what this request is about.
Date: 4/15-17/2009 
Minute Page Number: 14

Item: Office of Planning and Budget 
Motion:
Board member Westerberg noted that this part of the University's strategic initiatives. 
Date: 4/15-17/2009 
Minute Page Number: 14

Item: Student Health Insurance Program (SHIP) Contract
Motion:
Date: 4/15-17/2009 
Minute Page Number: 16

Item: Promise A Scholarship 
Motion:  
Date: 5/7/2009 
Minute Page Number:  2

Item: Promise B Scholarship 
Motion:  
Date: 5/7/2009 
Minute Page Number: 2

Item: FY2011 Budget Development Guidelines 
Motion: M/S (Westerberg/Edmunds): To direct the agencies and institutions to use the following categories and in priority order to develop FY2011 Line Item budget requests:
  1. Occupancy Costs
  2. PTE Nondiscretionary Adjustments
  3. Center ofr Advanced Energy Studies (CAES)
  4. Opportunity Scholarship
  5. Recommendations from the Medical Education Committee
  6. Veterans Administration Biomedical Research Collaboration
  7. One-time projects with extraordinary and unique circumstances
There was general discussion about the process used to arrive at these categories. The institutions provided input. The discussed various aspects of the motion and the factors that would be used to consider the requests that came from the institutions. The motion went forward as originally made. 
Date: 5/7/2009 
Minute Page Number: 3

Item: New Positions & Reactication of Position 
Motion:  
Date: 6/17-18/2009 
Minute Page Number: 3

Item: Senate Joint Resolution 
Motion: Senator Joe Stegnar was introduced to discuss Senate Joint Resolution (SJR) 101 which relates to the University of Idaho charging tuition. Senator Stegnar explained that a constitutional amendment is necessary, and that requires a vote of the people. The passing of SJR 101 moves the question forward for a vote of the people in the next general election. 
Senator Stegnar noted that this is an important issue becuase there is language in Idaho Code that limits the use of fees for instructional purposes. In addition, other institutions in Idaho are able to charge tuition, so it is important to extend that same option to UI. He reiterated that it is best to do that by changing the Idaho Constitution.
Stephen Daley-Laursen of the University of Idaho thanked Senator Stegnar, the Idaho Legislature, and all those involved in the effort.
Date: 6/17-18/2009 
Minute Page Number: 6

Item: University of Idaho - Pre game Alcohol Waiver 
Motion: It was clarified that at the University of Idaho persons not of legal drinking age are allowed into some areas and the wrist band concept is used to differentiate the two groups. Lloyd Mues of the University of Idaho explained that this is the same language and wording used in past years on the waiver request. The motion maker concurred with the changes to item four to include mention that color-coded wrist bands are used to differentiate people of drinking age. It was noted that there were no violations last year. 
Date: 6/17-18/2009 
Minute Page Number: 9

Item: EPSCoR Summary Report 
Motion: Doug Baker of UI introdouced Greg Bohach to report to the Board. Mr. Bohach is the Director of EPSCoR. He discussed the current EPSCoR activities including the partnership with the Department of Energy. He pointed out that the list of eligible states changes as circumstances change. Mr. Bohach reviewed data that ranks states and noted Idaho made significant advances in that regard. 
Board member Edmunds thanked Mr. Bohach for his presentation. He noted that the Board will be responsible to appoint new memebers to the committee. Mr. Bohach mentioned the upcoming meetings that are on the calendar and if Board members are interested in attending, Idaho EPSCoR may be able to help with the costs.
Board member Terrell asked that the Board be provided with the electronic version of the presentation. He asked that the Board's Executive Committee review where the Board is with EPSCoR at this time and to update the full Board in the future. Board memeber Lewis asked to see the list of current projects. Mr. Bohach noted that list is available on the websie, but he will also provide the Board with a written list. He explained that the current grant runs through 2013. 
Date: 6/17-18/2009 
Minute Page Number: 11 

Item: Change to the Constitution of the University Faculty 
Motion: Provost Doug Baker presented this item. He briefly discussed the proposed changes to the Constitution of the University of Idaho Faculty. It will more broadly represent faculty around the state and also allow them to vote and participate via electronic medium. 
Date: 6/17-18/2009 
Minute Page Number: 12

Item: Head Women's Basketball Coach Contract 
Motion: Kent Nelson and Lloyd Mues of UI provided clarification to the Board on this item regarding supplemental compensation and the actual Academic Progress Rate. A vote on this motion was briefly deferred in order to allow time for Ui to make the calculations. The motion was restated by Westerberg. It carried unanimously. 
Date: 6/17-18/2009 
Minute Page Number: 14

Item: Room and Board Rates 
Motion:  
Date: 6/17-18/2009 
Minute Page Number: 16

Item: Fire Improvements to Wallace Complex
Motion: Board member Soltman asked if the institutions are required to go out for bid. Lloyd Mues indicated that UI will go out for bid on this project because it is something the University is not equipped to do. 
Date: 6/17-18/2009 
Minute Page Number: 18

Item: Faculty/Staff Handbook Revisions 
Motion:  
Date: 6/17-18/2009 
Minute Page Number: 18

Item: Rennovation of Niccolls Building 
Motion:  
Date: 6/17-18/2009 
Minute Page Number: 18

Item: Building Management Contract - Idaho Water Center 
Motion:  
Date: 6/17-18/2009 
Minute Page Number: 18

Item: Idaho Alumni Association of Alpha gamma Rho, Inc. Purchase of TKE House 
Motion:
Date: 6/17-18/2009 
Minute Page Number: 18

Item: Paradise Creek Realignment with Corp of Engineers 
Motion: Lloyd Mues explained this item and noted that the Unviersity will continue to own the property. 
Date: 6/17-18/2009 
Minute Page Number: 19

Item: Settlement Agreement 
Motion:  
Date: 6/17-18/2009 
Minute Page Number: 19

Item: School Counselor Focused Review Team Report 
Motion: Mr. Luna presented this item. He noted that the Board had received the correct attachment as a handout. Board memeber Lewis asked for clarification related to program approval. Mr. Luna noted that SDE goes through a scheduled review of individual programs at the college and universities. This step is part of that process. The program is being approved by the Board for the purposes of the Department's approval process. 
Date: 8/19-20/2009
Minute Page Number: 10

Item: Proposed Unviersity Policy to Require First Year Students to Live On Campus 
Motion: Dr. Doug Baker, Provost at the Univresity of Idaho, provided background information on this item. This policy would require single undergraduate first year students who are under the age of 21 to live on campus. It is viewed as a key element in retention. 
Ray Gasser, Director of University Residence, and Lloyd Mues, Financial Vice President, were introduces. Mr. Mues explained that this policy will affect only a few hundred students. The University has studied this possibility for several years. Mr. Gasser noted that this is one of eighteen initiatives that came out of the Student Retention committee discussions. The university plans to implement all of the initiatives over the next few years. He explained that studies show students living on campus do better academically, have fewer adjustment problems, and are more apt to graduate. Mr. Gasser pointed out that other universities nationwide have implemented this requirement.
On the question of exemptions and waivers to this policy, Mr. Gasser noted that waivers are available, but documentation is required. He pointed out that whether a student lives on campus or in private housing there is a financial cost involved. Board member Lewis raised a question about accomodations for students who don't want to live on campus or be part of the Greek system. Mr. Gasser noted that a wide variety of living environments are available. 
Board member Westerberg suggested that this policy will likely have some negative impact, but that UI is anticipating that the improved retention numbers will offset the negative impact. Dr. Baker noted that 90% of students already live on campus. Mr. Gasser pointed out again that this is just one initiative that UI is implementing. Mr. Mues indicated out that this decision technically falls under the authority of the CEO of UI and that the Univesrity is bringing it to the Board as information item. 
Date: 8/19-20/2009 
Minute Page Number: 15

Item: Revision to Foundation Operating Agreement 
Motion: Board member Lewis introduced this item. Lloyd Mues and Kent Nelson of the University of Idaho provided input. Board member Terrell commented on Article 5 under G, and asked if there is a policy that supersedes those points. It was noted that the second sentence of G clarifies that statement. 
Board member Agidius noted that it is apparent that a lot of thought went into this agreement. He thanked the Audit Committee and the University of Idaho Foundation. Board member Lewis thanked the Foundation as well and indicated that the discussions have been open and professional.
As a point of information. Board member Lewis updated the Board that the contract with Moss Adams had expired. Sice the relationship with Moss Adams has been successful and beneficial the Audit Committee and the University of Idaho Foundation. Board member Lewis thanked the Foundation as well and indicated that te discussions have been open and professional.
As a point of information, Board member Lewis updated the Board that the contract with Moss Adams had expired. Sice the relationship with Moss Adams has been successful and beneficial the Audit Committee felt it appropriate to re-engage Moss Adams for another three-year period, and is negotiating a new contract. 
Date: 8/19-20/2009 
Minute Page Number: 15

Item: Coaches' Contract Modification 
Motion:  
Date: 8/19-20/2009 
Minute Page Number: 15

Item: Wallace Roof Repair Project
Motion:
Date: 8/19-20/2009 
Minute Page Number: 18

Item: Settlement Agreement 
Motion:  
Date: 8/19-20/2009 
Minute Page Number: 18

Item: Kibbie Dome Life Safety Project Update 
Motion: Lloyd Mues of UI briefly presented an update on the Kibie Dome project. He indicated the Permanent Building Fund did direct an additional $2 million toward the project. As a result additional repairs and improvements can be undertaken by the same contractor which essentially results in a cost savings. 
Date: 8/19-20/2009 
Minute Page Number: 19

Item: Report on Research and Extension Regional Listening Sessions 
Motion: Dr. Duane Nellis presented this item and introduced Dr. John Hammel, Dean of the College of Agriculture and Research Sciences, to discuss the progress of programs.
Dr. Hammel noted that the challenge was to match the College's operations with the state's financial situation and still remain healthy and able to move forward in the future. A blue ribbon task force was put together in 2009 to review programs. Representatives from many areas served on the task force. Recommendations included downsizing several sites. The University was encouraged to give additional time to the review of those recommendations and to consider other options. Dr. Hammel reported that public input was invited at hearings and meetings at the local sites. He noted that the research extension centers are important historically and also as a support system for local comunities. The stakeholders of each station raised questions about ways to find additional funds in order to keep the stations for the rest of the current fiscal year. That would give time for further review and consideration.
Dr. Hammel indicated that a two-phase process was put into place. Phase one is the attempt to find addition funds and funding sources. If those funds cannot be found by November 1, 2009, the particular station would be closed. If the funds are found, then phase two would go into place, which entails a more in depth review of that specific station icluding looking at new models. Those things will need to be indentified and established by April of 2010, or the College will need to go forward with shutting down that particular station.
Dr. Hammel pointed out that this effore takes into account the whole research and extension program statewide, not just a couple of local sites. The University recognizes that future deecisions will impact personnel and the communities so it will move forward in a sensitive way.
Dr. Nellis noted that this item is for informational purposes. Future plans and proposals will be brought back to the Board in December. 
Date: 8/14-15/2009 
Minute Page Number: 3

Item: Performance Measures Reports
Motion: University of Idaho - Dr. Duane Nellis came forward to respond to questions, and introduced Dr. Doug Baker, Mr. Lloyd Mues, and Dr. Archie George. Dr. Nellis reported that UI just completed its interim five year review and has made good progress over the past five years. Board member Edmunds asked about dual credit and Dr. Baker noted that the numbers show an increase over the last four years. He noted that UI is working on distance programs and offering higher level math courses online. Dr. Nellis reported that UI is slightly below thier peers in graduation rates, which is 60%. Dr. Nellis indicated that UI is looking aggressibely at how it may increase enrollment. Board member Westerberg asked about the fee tuition waiver policy in terms of how it compares to other institutions. Dr. Baker explained that a good portion of those fee waivers are offered to graduate students and an effort is made to attract them from all over the nation. 
Date: 10/14-15/2009 
Minute Page Number: 5

Item: Building Conveyance and Ground Lease - Idaho Public Television 
Motion: At this time, the Board returned to the Performance Measures Updates. 
Date: 10/14-15/2009 
Minute Page Number: 7

Item: New Positions and Reactivation of Positions 
Motion:  
Date: 10/14-15/2009 
Minute Page Number: 7

Item: Property Easement - Idaho Power - Cummings Research Center 
Motion: Board member Westerberg suggested that the Board determine some way to direct these types of routine property easement requests to the consent agenda. 
Date: 10/14-15/2009 
Minute Page Number: 11

Item: Property Sublease - CH2MHill at Idaho Water Center 
Motion: Lloyd Mues of University of Idaho briefly reviewed the details of this agreement. 
Date: 10/14-15/2009 
Minute Page Number: 11

Item: SBOE Strategic Plan 
Motion: Found in the SBOE minutes 
Date: 11/9/2009 
Minute Page Number: 2-7

ItemMotionMeetingMinutes Page
Personnel

By unanimous consent, the Board approved the request by the UI to establish seven new positions by appropriated and non-appropriated funds.

New: (4) Assistant Professor’s, Contract Review Officer for Office of Sponsored Programs, Research Support Scientist II for Bio and Ag Engineering, Technical Records Specialist for Accounts Payable.

2/22-23/20063
Alcohol Permits

In regards to the alcohol policy, Board member Terrell indicated that the MPC Bowl agreements needed to be discussed at another meeting to clarify how they might impact other events. He recommended having this as an agenda item in April.

Nancy Dunn indicated that the report from UI related to alcohol permits was incomplete. She will make sure the oversight is corrected.

2/22-23/20064
Men's Head Football Coach Contract

To approve the request by the UI for approval to the contract to appoint Dennis Erickson as the new head football coach –Motion carried unanimously.

Nancy Dunn presented this item to the Board. She highlighted the exceptions and adjustments in the proposed contract as compared to the model contract.

2/22-23/20064
Separation AgreementTo approve the employee separation agreements between the UI and the employees for items 1 and 2 – Motion carried unanimously.2/22-23/20065
Property Gift

To authorize the VP Finance and Administration to execute documents for the purpose of accepting real property donated to the Board of Regents of the UI by the Auen Foundation. Final approval of this transaction shall be contingent upon review and approval of all related documents by the Executive Director and Board legal counsel –Motion carried unanimously.

Board member Terrell Indicated that the appraisal documents were on file with the Board office. Dr. Howard expressed thanks and appreciation to the Auen Foundation for their donation.

2/22-23/20065
Enrollment Workload Adjustment Base Multiplier – Second ReadingTo approve the second reading of changes to Idaho State Board of Education Governing Policies and Procedures, Section V.S.2., Allocation of Lump Sum Appropriation (BSU, ISU, UI, LCSC) to increase the credit hour multiplier from 0.33 to 0.67 used in the Enrollment Workload Adjustment calculation – Motion carried 6-0 (McGee absent during vote).2/22-23/20066
Intercollegiate Athletics Financial Reports

To accept the Annual Intercollegiate Athletic Reports as presented – Motion carried unanimously.

Board member Terrell expressed satisfaction with the details found in the reports issued by the universities. The Board thanked Mr. Terrell for the time and effort he gave to gathering the information.

2/22-23/20066-7
Intercollegiate Athletics Employee Compensation Reports

To accept the Annual Intercollegiate Athletic Department Employee Compensation Reports as presented – Motion carried unanimously.

Jeff Shinn reported on this report, which is as of November 30, 2005. Board member Terrell indicated that the institutions had ensured there were no other reimbursements of coaches except for what appeared on the report.

2/22-23/20067
FY2005 College and University Audit Presentation

To accept the Fiscal Year 2005 financial audit reports for BSU, ISU, UI, LCSC, and EITC, as presented by the Audit committee and Moss Adams LLP subject to the completion of the UI audit – Motion carried unanimously.

Mary Case reported on the UI. She explained that an audit of financial statements had been completed, but the audit of compliance had to be withdrawn in order to review a major program where additional federal awards were received. The final report will be provided to the Board upon completion. Ms. Case indicated that the agency accounts were carefully scrutinized during the audit and there were no findings.

Jeff Shinn indicated that the experience with the auditors went well and Board member Agidius applauded Moss Adams LLP for conducting a very thorough review. The Moss Adams LLP representatives thanked Board staff, Board members and institution personnel for their assistance and cooperation throughout the process.

2/22-23/20067-8
Gifts and Affiliated foundations – Second ReadingTo approve for second reading the changes to Idaho State Board of Education Governing Policies and Procedures, Section V.E. – Gifts and Affiliated Foundations as approved at first reading with the addition that the policy become effective July 1, 2008 – Motion carried unanimously.2/22-23/200612
University Place LitigationTo approve the proposed terms of settlement reached in confidential mediation of litigation as discussed in a previous executive session; and to authorized the President of the Board and the President of the University of Idaho to execute the written settlement agreement, and all other related documents, consistent with the settlement terms presented to the Board in executive session; and upon execution of the settlement agreement by all parties, to release a copy of the settlement agreement to the public - A roll call vote was taken - Motion carried unanimously

Kent Nelson state that President Lewis and President White each had duplicate counterpart signature pages of the written settlement agreement which Kent had reviewed. Kent advised the Board that the agreement was consistent with the settlement terms presented to the Board and that all other parties or their representatives had signed the agreement. That upon President Lewis and President White's verbal statement to Kent that they had signed the signature pages Kent would inform the parties that the settlement was final and authorize release of copies of the agreement to the public. President White indicated he was signing the agreement and President Lewis indicated he would sign the agreement at the close of the call.

Kent Nelson stated to counsel and parties listening to this meeting, that the settlement in the University Place Litigation, Ada County, Idaho, District Court Case No. CV OC 0405740 D is now final. Those who wish many now sent out the joint press release and make the settlement document available to the public.

Rod Lewis thanked Kent Nelson, the Attorney Generals Office and all the other parties involved for their work in this matter on behalf of the board.
3/31/20061-2
New PositionsBy unanimous consent, the Board approved the request by the University of Idaho to establish six (6) new positions supported by appropriated and non-appropriated funds: Assistant VP for Enrollment Services, Dean College of Art & Architecture, Admin Asst II for President’s Office, Athletic Eligibility/Transfer Credit Specialist for Registrar’s Office, Financial Specialist for Sponsored Programs, Management Assistant for College of Art & Architecture.4/20-21/20063
Progress ReportDr. Tim White presented the UI progress report and covered four key topics: (1) review of where the UI was in 2004-2005; (2) the 2005 Plan for Renewal and the 2006 Strategic Action Plan; (3) alignment of national observations with UI’s recent investment decisions in five multi-disciplinary areas; and (4) the UI students’ expression of their appreciation for unique opportunities. Dr. White closed with a DVD presentation highlighting a group of UI students who went to Mississippi to help homeowners clean up the devastation still remaining from Hurricane Katrina. He also recognized the work of Dr. Tom Bitterwolf.

By unanimous consent, the Board agreed to follow the presentation by Idaho Public Television with items one and four of the Instruction, Research, and Student Affairs committee.

4/20-21/20064-5
Reestablish the College of Art and Architecture

To approve the request by the UI to reestablish the College of Art and Architecture. Mr. Terrell withdrew his motion in order to bring this under Business Affairs and Human Resources agenda item Tab 9; Mr. Agidius agreed.

By unanimous consent, the Board agreed to move this item to Tab 9 of the Business Affairs and Human Resources agenda.

To approve the request by the UI to reactivate the reconfigured College of Art and Architecture and to approve the establishment of a professional fee for the following programs within the College: Virtual Technology and Design in addition to the existing approved programs in Architecture and Landscape Architecture; and including appropriate fees for all appropriate years for architecture -Motion carried unanimously.

Substitute Motion/S (Howard/Stone): To accept the previous motion in its entirety with the addition of the Studio Arts program for the application of a professional fee -Motion failed 4-4 (Hall, Terrell, McGee and Agidius dissenting).

To approve the Professional Fees for Art and Architecture as follows: a 9.94% increase for fulltime students and an 8.57% increase for part-time students -Motion carried unanimously.

4/20-21/2006 5, 21 & 22
Matriculation Fee

To approve for the UI a matriculation fee increase of 8.5% and a student activity fee increase of 8.5% and all other fees be as presented with the overall fee being $4,249 for a total 7.09% increase - Motion failed 4-4 (Hall, McGee, Terrell and Lewis dissenting).

To approve for the UI a matriculation fee increase of 5.93% for an overall increase of 6.95% and $4,244 - Motion failed for lack of a second.

To approve for the UI a matriculation fee increase of 8% and an activity fee increase of 8% for an overall total of 6.67% at $4,232(This motion was replaced by a substitute motion).

Substitute - To approve for the UI a matriculation fee increase of 8.5% with the student activity fee increase remaining as proposed for a total of $4,309. (This motion was replaced by a second substitute motion).

Second Substitute – To increase the UI total fees to $4,200 to be used however the UI wants to direct that amount, which would be a total increase of 5.85% -Motion carried 5-3 (Howard, Thilo, Agidius dissenting).

4/20-21/200612-13
Tuition Waiver Reports

To accept the Nonresident Tuition Waiver – Fall 2005 reports for BSU, ISU, TI and LCSC s presented on pages 5-13 of Tab 14 - Motion carried unanimously.

Board President Lewis noted that the waivers at the UI are substantially higher and asked if UI has examined the total amount. He suggested those funds could bring additional funds to the institution. Dr. White agreed that the figures were worth studying and asked to provide a response at a later time. Jeff Shinn explained that the UI uses the High Tech and Disadvantage fee waivers in unique ways to attract students who might not otherwise come to the UI. They use these waivers to help shape the enrollment policy.

4/20-21/200620
FY2007 AppropriationsTo approve the allocation of the FY 2007 legislative appropriations contained in Senate Bill 1444 and House Bill 844 for BSU, ISU, UI and LSCS and system-wide needs, as presented on page 3. The Executive Director is authorized to make technical adjustments as needed - Motion carried unanimously.4/20-21/200620
Promise B ScholarshipTo approve the amount of the Idaho Promise Scholarship, Category B, to be $250 per semester per student ($500 annually) for those current recipients who maintain eligibility and for qualified first year entering students under the age of 22 in the academic year 2006-2007 - Motion carried unanimously.4/20-21/200621
PersonnelBy unanimous consent, the Board approved the request by the University of Idaho for four (4) new positions; Assistant Professor for Electrical and Computer Engineering, Director of Academic Support Program for the College of Law, Student Activities Coordinator for Idaho Commons, Team Cleaning Specialist for Teaching and Learning Center and the reactivation of one (1) vacant position; Senior Accountant for Business and Accounting Services.6/15-16/20063
Presidents' Council ReportDr. Michael Burke reported that the Presidents' Council had appointed President Tim White to chair the Presidents' Council in the coming year. They also discussed the comparative study and plan to present the report on engineering programs to the Board in October. The report on education programs will be presented in the spring. Board member Hal asked for a schedule ahead of time so the Board can prepare.6/15-16/20064
PersonnelTo approve the appointment of Lloyd Mues to the position of Acting Vice President of Finance and Administration, at an annual salary of $155,625.60 - Motion carried unanimously.6/15-16/200613
PersonnelTo approve the appointment of Christopher Murray to the position of Vice President for University Advancement, at an annual salary of $169,998.40 - Motion carried 7-1 (Hall dissenting).6/15-16/200614
PersonnelTo approve a three-year employment contract for George Pfeifer, head men's basketball coach, beginning March 27, 2006, at a first-year salary of $100,006.40, with subsequent year increases as noted in the contract. Motion carried unanimously.

There was clarification of the contract language s it appears on page 5 of Tab 7, section 3.2.3.

By unanimous consent, it was agreed to modify the contract on page 5 of Tab 7, section 3.2.3., to read: "Each year Coach is named Conference Coach of the year and continues to be employed as the University's head men's basketball coach as the ensuing July 1st Coach...".

At this time Lloyd Mues was introduced to the Board.
6/15-16/200614
PersonnelTo reappoint Dr. Timothy White as President of the University of Idaho effective July 1, 2006 through June 30, 2007, at a salary of $286,188 - Motion carried unanimously.6/15-16/200614
Administration System Hardware / Software UpgradeTo approved the request by the University of Idaho to purchase hardware and software for the University's SunGard/SCT Banner administrative computing system, in an amount not to exceed $1,750,000 over five (5) year - Motion carried 7-0 (Board member Hall recused himself from the vote due to a possible conflict of interest).6/15-16/200616
Line of Credit - Idaho Research FoundationTo authorize the request by University of Idaho to continue the line of credit agreement between the Regents of the University of Idaho and the Idaho Research Foundation, Inc. in the from presented to the Board, authorizing the extension of the existing draw of $126,000 as of July 1, 2006. The State Board of Education delegates authority to sign the extension to the Vice President of Finance and Administration at the University of Idaho - Motion carried unanimously.

Mr. Mues presented this item to the Board. He noted the request allows for an additional year with no credit being associated with it.
6/15-16/200617
Redirect Bond ProceedsTo authorize the use of excess Series 2001 Bonds proceeds, not to exceed $550,000; and other reserve funds, not to exceed $150,000, for the Theophilus Tower Project, finding that the project is necessary for the proper operation of the institution and economically feasible - Roll call vote taken; motion carried unanimously.6/15-16/200617
Athletic Promotions, Sponsorships and Corporate Rights ContractTo approve the request by the University of Idaho to execute a contract with Learfield Communications, Inc., for Intercollegiate Athletic promotions, sponsorships and corporate rights, subject to review and final approval by the Executive Director of the State Board of Education and Board legal counsel - Motion carried unanimously.

The University of Idaho Athletics Department discussed the unique aspects of this agreement, noting that it allows UI to be more efficient and effective. UI is guaranteed a revenue stream each year. The Learfield group will comply with the UI controls that are built into the agreement. It was explained that the contract guarantees UI a certain amount of money and also compensates Learfield for rights they will acquire. Board counsel agreed the contract is complex, but did not note anything in the contract that would preclude the Board from approving the request.
6/15-16/200618
Idaho Water Center (IWC) Operating Agreement Amendment - UI and Idaho Division of Water Resources (IDWR)To authorize the Vice President for Finance and Administration at the University of Idaho to execute an amendment to the 2002 Operating Agreement with the Idaho Department of Water Resources, with respect to space usage in the Idaho Water Center. Final approval of the amendment is contingent upon review by the Executive Director of the State Board of Education and Board legal counsel. In addition, the Executive Director and legal counsel verify that leasing to the Division of Water Resources does not impact the status of the bonds - Motion carried unanimously.

Lloyd Mues discussed this item. He explained that by renting space, debt can be shifted and reduced. It was confirmed that the legal standing related to the bond issue would not be impacted by this agreement.

By unanimous consent, the Board agreed to add the following to the motion: "the Executive Director and legal counsel verify that leasing to the Division of Water Resources does not impact the status of the bonds."
6/15-16/200618
FY2007 Student Health InsuranceTo authorize the University of Idaho to continue the contract with the Mega Life and Health Insurance Company to provide student health insurance for 2006-2007 at a rate of $596.00 per full-time student per semester - Motion carried unanimously6/15-16/200619
Settlement AgreementTo approve the settlement and to authorize the University of Idaho to sign all necessary settlement documents - Motion carried unanimously6/15-16/200619-20
FY2007 Intercollegiate Athletic ReportTo accept the Intercollegiate Athletics Report as presented - Motion carried unanimously 7-0 (Terrell Absent during vote)

Jeff Shinn introduced this item. He explained that the request had been made to the institutions to publish, in their reports, their assumptions of various items. Board member Hall indicated that the Board had asked for a yearly report to demonstrate the actual amounts in comparison to the assumptions when it comes to booster support. Jeff Shinn noted that information would be provided at the December Board meeting.
6/15-16/200620
FY2008 Budget Request GuidelinesTo direct the agencies and institutions of the State Board of Education to prepare budget requests for FY2008 according to the guidelines established in the Budget Development manual and most critical new line items, in agency or institutional priority order - Motion carried unanimously

Jeff Shinn presented this item to the Board. Board member Hall explained that the Board wants the agencies and institutions to provide the Board with their most critical items for enhancements. That would allow the Board to see the big picture and determine which enhancements it should take forward during the legislative process.
6/15-16/200620
PersonnelBy unanimous consent, the Board approved the request by the University of Idaho to establish sixteen (16) new positions; Administrative Assistant II for ITS, Computer Support Associate for College of Education, (3) DFA Programmer Analysts, Director Native American Center, Employee Work/Life Specialist, Landscape Irrigation System Coordinator for FMO, HVAC/Ref Journeymen for FMO, HVAC/Mechanic for FMO, ITS Network Systems Security Analyst, Native American Tribal Liaison, Pro-shop Manager, Server Systems Analyst for ITS, Technical Records Specialist I for Internal Audit, and Utilities/Engineer Director for FMO.8/10-11/20063
Presidents' Council ReportDr. White explained that the presidents shared concerns related to the funding, accessibility, affordability and tax reform. Board member McGee reported on the GEAR UP grant which was obtained as a result of the combined efforts of the Department of Education, Professional-Technical Education and the Career Information System.

Board member Hall encouraged the presidents to continue addressing access. Board President Stone asked the presidents to remember the middle-ground students caught between need and merit; they may also need financial assistant. Board member Thilo indicated that the Board had a task force to work on the issue of financial aid; they will bring it to the attention of the legislature. President Dene Thomas, Lewis-Clark State College, mentioned that the Promise scholarship do not provide for students who don't go to college directly from high school. President Bob Kustra, Boise State University, suggested that the Board keep in mind that the cost of professional-technical education at North Idaho College, College of Southern Idaho and Eastern Idaho Technical Colleges is much less than at BSU and ISU. Dr. Vailas urged the Board to engage the private sector in future discussions about industry partnerships.
8/10-11/20064-5
Alcohol Waiver for 2006 Football SeasonTo approve the request by the University of Idaho to establish secure areas for the purpose of allowing the above specified pre-game activities (Vandal Game Day, Corporate Tent Area, and President's Circle Pre-Game Function) for the 2006 home football season, such events to be in compliance with Board policy, Section I.J., and the following conditions:
  1. The service area shall be secure, surrounded by a fence to control access to and from the area.
  2. The pre-game events shall be limited to four hours, ending at kick-off.
  3. Alcohol making or distributing companies may not sponsor the activities or tents.
  4. UI shall use a color-coded wrist band or pass admission system to identify attendees and invited guests.
  5. UI shall send companies sponsoring a corporate tent a letter outlining the Board alcohol policy and further conditions set by the Board. The letter will state that the minimum drinking age in Idaho is 21 and that at no time may they allow any underage drinking and/or serving or alcohol to visibly intoxicated patrons.
  6. There must be two entry points manned by security personnel for the secure area.
  7. Security personnel shall be located throughout the secure service area to monitor use of wristbands, patron behavior, and entrance and exit.
  8. No person may exit the secure area with alcoholic beverages.
  9. Tent sponsors shall insure and indemnify the State of Idaho, the State Board of Education,the Board of Regents of the University of Idaho and the University of Idaho for a minimum of $2,000,000 and shall obtain the proper permits and licenses.
  10. The area is for sponsors to entertain clients/guests for the Fall, 2006 home football games, including the sales and service of alcohol.
  11. This exception is only for the 2006 football season; the University of Idaho shall bring the matter back to the Board after the conclusion of the 2006 football season for reconsideration for 2007 - Motion carried unanimously.
President Tim White presented this item. Board member Lewis noted that the motion needed to be clear as to who is represented when any reference to school or groups is made.
8/10-11/20066
University of Washington School of Medicine Committee of Admissions for the WWAMI ProgramsTo approved the three-year rotating terms for the University of Washington School of Medicine Committee on Admissions and the appointments of Dr. Roger Boe, Dr. David Anderson and Dr. Peter Kozisek as Idaho members of the Committee, noting that Dr. Boe will be serving for one year - Motion carried unanimously

Board member Thilo confirmed that three seats were being vacated, however, Dr. Roger Boe agreed to stay another year to provide consistency. She expressed concern that northern Idaho is not represented and recommended that Dr. Boe's replacement be someone from northern Idaho. Board member McGee requested that the Board be notified when the nominations open next year to allow time to participate in the process.
8/10-11/20068
Barker Wealth Management ProgramLloyd Mues of the University of Idaho presented this item. He indicated that it was an opportunity for the students in the College of Business and Economics to be exposed to options and futures using a separate outside entity that Mr. Barker will establish. Board member Lewis asked Board staff to follow up on this item to assure that there is no fiscal or liability impact for the UI.8/10-11/200614
Events Pavilion Feasibility StudyLloyd Mues presented this item related to future development consistent with the University's Long Range Campus Development Plan. He noted that the UI initiated a technical assessment feasibility study for a proposed UI Events Pavilion and proposed improvements to the ASUI Kibbie Activity Center. The funds for this technical assessment and feasibility study are gifted to the UI for this express purpose.8/10-11/200614
Amendment to Palouse Mall Associates AgreementBoard member Agidius recused himself from this item due to a conflict of interest.

To approve the request by the Regents of the University of Idaho to approve an amended and restated ground lease with Palouse Mall Associates in substantial consistency with the draft submitted as part of this request, and to authorize the Vice President for Finance and Administration at the University of Idaho to execute the amended and restated ground lease documents - Motion carried 6-0 (Agiduis recused himself).
8/10-11/200614-15
FY2008 Budget RequestsTo approve Replacement Capital Outlay for Idaho Public Television, specifically for KUID/Moscow studio production equipment, translator digital conversion, and IT and other items in the amount of $1,862,700 -Motion carried unanimously8/10-11/200616
FY2008 Budget RequestsTo approve the MCO budget requests for the College and Universities, Community Colleges, Agricultural Research and Extension Service, Special and Health Programs, and the Agencies of the Board, and to delegate to the Executive Director approval of the final FY 2008 Maintenance of Current Operations budget requests for these agencies, institutions and programs as developed by following State of Idaho Budget Development Manual guidelines and Board policy - Motion carried unanimously8/10-11/200616
FY2008 Budget RequestsTo approve for final development the following specific budget Line Items for the College and Universities as referenced on Tab 12b, page3:
  1. Salary Equity
  2. New Programs/Enhancements
  3. Occupancy Costs
All other items are to be submitted as part of the official budget request not in priority order, but listed by each institution's priority - Motion carried unanimously
8/10-11/200616
FY2008 Budget RequestsTo approve for final development the following specific budget Line Items for Agricultural Research and Extension Service:
  1. Salary Enhancement - Additional Funds to provide a total increase of eight percent for all employee classes in the amount of $1,112,000 (General Funds) - Motion carried unanimously
8/10-11/200617
FY2008 Budget RequestsTo approve for final development the following specific budget Line Items for the Special Programs, as shown on the next page:
  1. Forest Utilization Research - Salary Enhancement - 4.5% above CEC at $20,800 (General Funds)
  2. Forest Utilization Research - Increasing Value of Idaho Forest Resources at $119,500 (General Funds)
  3. Forest Utilization Research - Enhanced Policy Analysis at $105,000 (General Funds)
  4. Idaho Geological Survey - Salary Enhancement - 4.5% above CEC at $32,800 (General Funds)
  5. Idaho Geological Survey - Operation Base Enhancement at $94,000 (General Funds)
  6. Idaho Geological Survey - Mission Capability Enhancement at $75,600
  7. Scholarships and Grants - Increase Promise A Scholarships at $120,000 (General Funds)
Motion carried unanimously
8/10-11/200617
FY2008 Budget RequestsTo amend the motion by removing items 7, 10, 11 and 12 so that the motion reads:
  1. Forest Utilization Research - Salary Enhancement - 4.5% above CEC at $20,800 (General Funds)
  2. Forest Utilization Research - Increasing Value of Idaho Forest Resources at $119,500 (General Funds)
  3. Forest Utilization Research - Enhanced Policy Analysis at $105,000 (General Funds)
  4. Idaho Geological Survey - Salary Enhancement - 4.5% above CEC at $32,800 (General Funds)
  5. Idaho Geological Survey - Operation Base Enhancement at $94,000 (General Funds)
  6. Idaho Geological Survey - Mission Capability Enhancement at $75,600
  7. Removed from the motion
Motion carried 6-1 (Stone dissenting)
8/10-11/200617-18
Promise A ScholarshipsTo request an increase in the Promise A scholarships in the amount of $250,000 out of General Funds - Motion carried unanimously

In discussion of line item 7 on Scholarships and Grants, Jeff Shinn reported that the Board received more applications than it could grant for the Promise A Scholarship last year. Each Promise A Scholarship is for $3,000. Board President Stone suggested making a request that was sufficient to cover all the qualified applicants that applied last year.
8/10-11/200618
FY2008 Budget RequestsTo approve for final development the following specific budget line items for the Health Programs:
  1. WOI - Salary Enhancement - 4.5% above CEC at $21,000 (General Funds)
  2. WWAMI - Salary Enhancement - 4.5% above CEC at $29,200 (General Funds)
  3. WWAMI - Additional Seats: 2 (two) seats in medical education program for Idaho Residents at $28,000 (Dedicated Funds)
Motion carried unanimously
8/10-11/200619
PersonnelBy unanimous consent, the Board approved the request by the University of Idaho to establish six (6) new positions; (2) Assistant Director for New Student Services, Business Manager for Auxiliary Services, Farm Assistant for College of Agriculture and Life Sciences, Management Assistant for College of Agriculture and Life Sciences, Telecommunications Technician for ITS, supported by appropriated and non-appropriated funds.10/11-12/20063
Travel and Moving Expenses - second readingBy unanimous consent, the Board approved for second reading the changes to Idaho State Board of Education Governing Policies and Procedures, Section V.J.4.c. - Travel and Moving Expenses.10/11-12/20064
Presidents' Council ReportPresident Tim White reported to the Board on behalf of the Presidents' Council. He indicated that during the last Presidents' Council meeting, they reviewed the draft policy clarifying the Presidents' Council function. It will come for first reading in December. He reported that the College of Engineering report was on the Instruction, Research and Student Affairs agenda for the Board's consideration. Dr. White noted that the Presidents had also discussed the Northwest Commission on Colleges and Universities related to accreditation and self-assessment.10/11-12/20064
CH2MHill Sublease AmendmentTo approve the request by the University of Idaho to approve an amendment to the 2004 Sublease agreement with CH2MHill, in substantial conformance to the form submitted to the Board, and to authorize the Vice President for Finance and Administration of the University of Idaho to execute the amendment documents -Motion carried 5-0 (Hall recused himself from the vote)

Board member Hall recused himself from debate and voting as a lobbyist for CH2MHill.

Lloyd Mues, University of Idaho, introduced the item. Board member Lewis indicated that it was difficult from the materials provided to determine what the monthly or annual rental rates were. He asked for clarification from Board staff. Jeff Shinnof the Board office agreed to provide the details to the Board.
10/11-12/200610
Chilled Water Service ProjectTo approve the request by the University of Idaho to replace the water chiller in the Educational Building, at a cost not to exceed $700,000, using institutional funds and contingency reserves - Motion carried unanimously

Lloyd Mues, UI, presented this item to the Board. He indicated that the intent of the University is to replace the original chiller and satisfy the cooling loads and demands of the Education Building by connecting the building to the University's central chilled water production and distribution system.
10/11-12/200610
Salmon Residential Facility ProjectTo approve the authorization to plan, design and construct a residential (dormitory) facility at the Nancy M. Cummings Research, Extension and Education Center in Salmon, Idaho, at a cost not to exceed $1,500,000. Funds for this project are from local, non-appropriated funds - Motion carried unanimously

Lloyd Mues, UI, presented this item to the Board.
10/11-12/200611
Idaho Public Television Memorandum of AgreementTo approve the request by the University of Idaho to approve the Memorandum of Agreement between the University and the Idaho Public Television (Idaho PTV) -Motion carried unanimously

Lloyd Mues presented this item. Board member Lewis suggested it would be helpful to have a better understanding to know what IPTV's working relationship is with other universities. Executive Director Dwight Johnson suggested having IPTV Director, Peter Morrill speak at a future meeting to address those questions.
10/11-12/200611
FY2007 Budget RevisionsTo approve an additional Line Item for the Agricultural Research and Extension Service for FY2008 in the amount of $10,000,000, General Funds, for a Research Dairy Facility. This motion does not constitute approval of the facility. This approval allows the proposed budget item to serve as a place holder for the purpose of receiving a specific general fund appropriation from the Legislature for the purpose of construction of the Facility, should the Legislature choose to do so. Expenditure of these funds, and any other University funds, and proceeding ahead with the Facility by the University, must proceed pursuant to Board Policy Section V, Subsection K. Construction of Facilities -Motion carried unanimously10/11-12/200612
FY2007 Budget RevisionsTo approve an additional item for Student Financial Aid programs for FY2008, in the amount of $10,000,000, General Funds, for additional needs and merit based scholarships. This approval allows the proposed budget item to serve as a placeholder for the purpose of receiving additional General Funds appropriation for needs and merit based scholarships -Motion carried unanimously10/11-12/200613
FY2006 Carryover FundsTo approve the requests by Boise State University, Idaho State University, University of Idaho, Lewis-Clark State College, Idaho State University Dental Education Program, University of Idaho Agricultural Research and Extension Service, University of Idaho WWAMI Medical Education Program,and Division of Professional-Technical Education, to carry over authorized but unspent funds from FY2006 to FY2007 - Motion carried unanimously10/11-12/200613
PersonnelBy unanimous consent, the Board approved the request by the University of Idaho to establish eleven (11) new positions; Associate or Full Professor for Electrical and Computer Engineering, Associate or Full Professor for Civil Engineering, Assistant Professor for Materials Science and Engineering, Assistant Professor for MMBB, Assistant Professor for Biological Sciences, Assistant Professor for Biological Sciences, Assistant/Associate Professor for Mathematics, (3) Assistant/Associate Professor for Education, Administrative Assistant I for Alumni Office, Computer Support Associate for Auxiliary Services, Programmer Analyst for Auxiliary Services.11/29-30/20064
Presidents' Council ReportDr. Tim White of the University of Idaho reported to the Board on behalf of the Presidents' Council. He indicated that the Presidents are interested in helping to shape the parameters of the proposed medical program feasibility study.

Dr. White went on report that the Presidents discussed the concept of the educational corridor in northern Idaho. He explained that they are supportive of the concept while keeping in mind the unique facility needs that are specific to each institution. Board member Hall indicated that the Board would like assistance from the Presidents' Council in determining what the Board's priorities should be for each institution related to that concept.

Dr. White reported that the Presidents had discussed employee benefits and will bring recommendations to the Board at a later date. Dr. White discussed the draft statement for higher education; a copy will be distributed electronically to the Board for the January meeting. Dr. White reported that the Presidents' Council had delegated the dual enrollment project to the provosts; a report will be presented to the Board at a later date. Dr. White explained that the Presidents' Council had discussed the community college issue, but had no further clarity to contribute on that topic.

Board member McGee commented on progress of the dual enrollment discussion and the positive response of the superintendents to what had taken place so far.

Dr. White introduced Chris Murray, the new Vice President of University Advancement at the University of Idaho.
11/29-30/20064
Multi Year Contracts College of Law and School of Journalism and Mass MediaTo approve the request by the University of Idaho for a five-year contract for the employment of the Director of External Programs and Instructor in Law, full-time, fiscal year, non-tenure trace appointment, in substantial conformance to the form submitted to the Board, and to authorize the Vice President of Finance and Administration of the University of Idaho to execute the contract - Motion carried unanimously

This item was presented by University of Idaho Provost Doug Baker. He introduced Dean Burnett who explained that the issue of concern related to the American Bar Association accreditation standard requirements. Board member Agidius pointed out the request is for the approval of the multi-year contract, not a waiver of policy.

To approve the request by the University of Idaho for permission to search for and appoint a not-tenure track senior instructor in a multi-year appointment for the School of Journalism and Mass Media, such appointment to be under a contract in substantial conformance to the form submitted to the Board and to authorize the Vice President of Finance and Administration of University of Idaho to execute the contract - Motion failed 2-5 (Agidius and Thilo voting Aye)

Doug Baker presented this item to the Board. Board member Hall asked for clarification. Mr. Baker noted that being able to offer a multi-year contract gives the institution greater flexibility and more possibility of success in terms of recruitment and retention. He explained that the Council of Academic Affairs and Programs (CAAP) had discussed drafting a recommendation regarding a policy change along the same lines. The UI indicated that approval of this position is time sensitive. Kent Nelson, UI legal counsel, spoke to the Board to clarify the rationale for requesting this waiver.

During discussion, Board members voiced concerns and agreed this is a sensitive issue. They observed that the same argument being presented by the University of Idaho might be used by all the other institutions as well. The Board suggested CAAP should bring a proposed policy change to the Board with more detail.
10/29-30/20067
Idaho State University - CAES Facility/Idaho FallsTo approve the request by Idaho State University to proceed with financing and construction of the Center for Advanced Energy Studies in Idaho Falls and to authorize the Division of Public Works to award a design-build contract to Big-D Construction, the selected design-build team. The motion includes funding that comes from a combination of Idaho National Lab (INL) Settlement funds, U.S. Department of Housing and Urban Development grants, and bond proceeds, and the entire cost of the project shall not exceed $17.0 million. In addition the motion provides approval for the lease agreement for the CAES building in cooperation with the Idaho National Laboratory. Motion carried unanimously.

Ken Prolo, Idaho State University, introduced Dr. Harold Blackman, Director of CAES to discuss the project. Board member Hall explained that the Board had received all the details regarding the CAES facility during previous meetings. He indicated that the materials provided in the agenda materials appeared to be in order.
11/29-30/20067-8
University Advancement New PositionsTo postpone this item until the February meeting and at that meeting request the University of Idaho to give full presentation, without any proprietary information regarding their fundraising campaign where they seek Board support for their campaign and then, secondarily, take up the request for the 19 positions -Motion carried 5-2 (Agidius and Stone dissenting)

Dr. Tim White and Chris Murray of the University of Idaho presented this item to the Board. Dr. White discussed the staffing plan that would allow UI to raise $300 million which would be used to support student scholarships as well as faculty endeavors. The staffing plan is to support a comprehensive campaign over a two-year process to seek and acquire private gifts in four critical areas: faculty, students, programs and facilities. Mr. Murray discussed the campaign plan, including creation of a fundraising infrastructure that addresses need critical to the UI.

Mr. Murray explained that even if all 19 positions were approved at this meeting, it would take up to two years to fill them all. Board President Stone noted the salary ranges add up to over a million dollars. Mr. Murray indicated that the funding of those positions will be by redirecting funds internally and also with support from the Foundation. Dr. White pointed out that as far as redirecting funds, it is in keeping with the strategic plan that allows the UI to target high priority efforts by moving funds away from less important efforts. He emphasized that no positions would be filled if there are not sustainable funds to support those positions. Dr. White clarified that the source of funds would not be from student fees.

The Board discussed at length the timing of this request and lack of notice provided to the Board by the UI regarding the fundraising campaign itself. Several Board members argued the point that the Board should have been informed of the fundraising campaign prior to receiving a request for positions.
11/29-30/200612
College and University Audit Presentation - Moss Adams LLPTo accept from the Audit Committee the Fiscal Year 2006 financial audit reports for Boise State University, Idaho State University, University of Idaho, Lewis-Clark State College, and Eastern Idaho Technical College, as presented by moss Adams LLP -Motion carried 6-0 (Hall absent during the vote)

Mary Case reported on the University of Idaho audit. She discussed the various aspects of the audit. An unqualified opinion on the financial statement was issued, as was the report on the federal compliance. There was one internal control finding reported on the financials. The UI was a high risk auditee and so 50% or more of the programs had to be looked at. Ms. Case reviewed the various findings that were noted during the audit and explained them for the Board's benefit. There was a request from Board member Hall for follow-up by the Audit Committee to provide assurances to the Board that the findings were being addressed and a status report on the progress made to date. Board member Agidius agreed. Board member Terrell requested that the follow-up information be provided to the Board at the meeting in February.
11/29-30/200612-13
Amendments of Faculty-Staff HandbookTo approve amendments to the University of Idaho Faculty-Staff Handbook Sections 5300 "Copyrights, Protectable Discoveries and Other Intellectual Property Rights," and 5400 "Employment Agreement Concerning Intellectual Property" - Motion carried unanimously11/29-30/200614
Parking Lot Site LeaseTo authorize the Vice President for Finance and Administration at the University of Idaho to execute a site lease with Johnson and Stephens, LLC, in substantial conformance to the form submitted to the Board - Motion carried unanimously11/29-30/200614-15
Contract for Vending RightsTo authorize the Vice President for Finance and Administration at the University of Idaho to execute a contract with Idaho Beverages, Inc., in substantial consistency with the draft submitted as part of this agenda item - Motion carried unanimously11/29-30/200615
Pierce Property Re-conveyanceTo adopt the attached resolution as presented in the Board agenda materials, and authorize the Vice President for Finance and Administration at the University of Idaho to execute re-conveyance documents in substantial conformance to the form submitted to the Board - Motion carried unanimously11/29-30/200615
Amendment of Board Policy - Policy Section III.T.4. - First Reading - Intercollegiate AthleticsTo approve for First Reading the changes to Idaho State Board of Education Governing Policies and Procedures, Section III.T.4., Intercollegiate Athletics -Motion carried unanimously11/29-30/200615
Idaho Promise Scholarship - Increase Category B AwardTo approve the amount of the Idaho Promise Scholarship, Category B, to be two hundred and seventy-five dollars ($275) for the Spring semester, 2007, for a total of five hundred and twenty-five dollars ($525) for the 2006-2007 academic year, per eligible student for those current recipients who maintain eligibility, and for qualified first-year entering students under the age of twenty-two in the Spring 2007 -Motion carried unanimously

Jeff Shinn of the Board office presented this item. He noted that each year, by law, the Board is able to increase the amount based on the anticipated applications.
11/29-30/200615
North Idaho CorridorTo support the concept of developing an education corridor in Coeur d'Alene to increase and improve access to higher education in North Idaho - A call vote was taken; motion failed 2-5 (Board members Agidius and Thilo voted Aye)

Board member Thilo briefly discussed the need for the coalition of partners that would allow growth to occur and also provide expanded economic opportunities in the area that demands a highly educated workforce. She noted that the motion is to approve the concept.

Board Vice President Terrell noted a reluctance to support the motion since it appeared to conflict with what the University of Idaho already has underway in the area. Board member Hall indicated his support for higher education opportunities in the area, but expressed concerns that the motion may be misinterpreted as an endorsement by the Board. Board member Lewis agreed with Mr. Hall.
1/8/20074
Karen McGeeBoard member McGee announced that she had been appointed to a position in the Office of Governor Otter and would be stepping down from the Board of Education. Board Members congratulated her and commended her for the tremendously hard work she has done to advance education in Idaho.1/8/20075
Research DairyTo approve the request by the UI to seek a one-time appropriation of General Funds for the Agriculture Extension Service for FY2008 in the amount of $10 million from the Idaho Legislature, and to seek modification of the federal Morrill Act for the purpose of allowing the State of Idaho to apply real estate assets in the Agriculture College Endowment for acquisition of real estate, buildings and fixtures for experimental farms and provide these assets to the UI for use as the endowment beneficiary. This approval is for seeking the appropriation and federal law changes only. The University shall return to the Board after completion of these steps for further authority to proceed with planning and construction -A roll call vote was taken - Motion carried 5-1-0 (Terrell voted Nay and Luna abstained)

President Tim White of the UI presented this item to the Board. He provided background details and noted that the UI is seeking a one-time appropriation and also modification of the federal Morrill Act for the purpose of allowing the State of Idaho to apply real estate assets in the Agriculture College Endowment for acquisition of real estate, buildings, and fixtures for experimental farms and provide these assets to the UI for use as the endowment beneficiary.

Dr. White introduced Kent Nelson and Dean John Hammel of the UI who were participating by phone to provide additional detail and answer questions. Dean Hammel summarized the programmatic aspects of this proposal. Board member Thilo asked about changing the Morrill Act and Kent Nelson indicated a modification will bring it into the 21st century.

Board Vice President Terrell expressed concerns with the UI's appropriation assumptions and asked the UI to keep that in mind for future requests. Mr. Luna abstained from the vote due to a possible conflict of interest.
1/8/20072-3
PersonnelBy unanimous consent, the Board approved the request by University of Idaho to establish five (5) new positions supported by appropriated and non-appropriated funds and reactivate one (1) deleted PCN supported by non-appropriated funds; (2) Assistant Professors for District II Cooperative Extension, Assistant Professor for PSES, Assistant Professor for MMBB, Administrative Assistant II for Risk, Real Estate and Administrative Affairs and Director for Diversity and Human Rights.2/21-22/20073
Presidents' Council Report
Dr. Timothy White of the University of Idaho reported. He noted that the Presidents' Council had recently met and discussed student fees, the medical education study, concurrent and dual enrollment, and issues related to retirement benefits.

Board member Hall referred to an earlier request by the Board for the institutions to prepare a comparison study of similar programs and expressed his appreciation for their work in that regard with the Colleges of Engineering. In follow-up, President White indicated the next study would look at the Colleges of Education and be presented to the Board in June.

President White reported that Dr. Michael Burke, former president of North Idaho College, begins his new position at San Jose State College the first of March. Dr. Priscilla Bell will join North Idaho College as its Interim President, but in the meantime Dr. Barbara Hanson is representing NIC at this Board meeting.
2/21-22/20074
University Advancement - New PositionsTo approve the request by the University of Idaho to establish nineteen (19) new positions in University Advancement supported by appropriated and non-appropriated funds, as identified in the following pages:

1 - Administrative Assistant I
2 - Assistant Deans for Development
1 - Associate Director of Gift Planning
1 - Business Manager
6 - Development Coordinators
4 - Directors of Development
1 - Director of Annual Giving
1 - Director of Donor Relations and Stewardship
1 - Program Manager
1 - Proposal and Grant Writer

Motion carried unanimously

Board member Terrell introduced Dr. Timothy White to present this item. Dr. White reported that this item was previously presented at the November 2006 Board meeting. Additional details were requested from the institution at this time.

Chris Murray, UI Vice President for Advancement, was introduced to present the University Advancement Campaign details. Mr. Murray discussed the particulars of the campaign effort. He reported that the University of Idaho desires to deliver a transformational experience to its students and has targeted four areas for investment and growth: students, faculty, programs and facilities. Mr. Murray reported the campaign goal of $300 million is based on having an infrastructure in place to raise the funds and projected donor interest. He referred the Board to agenda materials for more detailed information on fund source and uses.

John McConnell, a consultant from the firm Bentz Whaley Flessner, discussed an audit of the UI Advancement area with the purpose of assessing the current fundraising process. He indicated that the audit demonstrated a major need for staff and infrastructure to be increased in order for advancement to be successful. Mr. Murray explained that fundraising staff would be held accountable for meeting the goals and that they will be at-will employees.

Board member Lewis complimented the University of Idaho for the depth of their presentation. He noted that it was beneficial for the Board to have the details so that it could be assured of the University's ability to be successful.

Superintendent Luna asked about the source of the redirected internal funds. Dr. White noted funds will come from the UI Higher Education settlement fund to jumpstart the effort. In addition, the deans of the various colleges have agreed to share the cost. Superintendent Luna asked for clarification on the fee structure options found in Attachment 6 of the Board agenda materials. Dr. White pointed out that the fee options are possibilities that the Foundation is considering. Mr. McConnell explained that such fees are normal among institutions and their affiliated organizations.
2/21-22/20076-7
New Executive Master of Business AdministrationDr. Timothy White presented this item to the Board. Provost Doug Baker of the University of Idaho reported on the Executive Master of Business Administration program in northern Idaho. Dr. White indicated that the Council on Academic Affairs and Programs had discussed this program and supported it. Board member Hall asked UI to be sure to provide a specific cross reference as to where this program fits into their eight-year plan when it comes as a request to the Board.2/21-22/20078
Head Football CoachTo approve an employment agreement between the University of Idaho and Robb Akey as the Head Football Coach, at a regular salary amount of $155,002, plus supplemental media compensation in the amount of $85,000, for a total of $240,002. Additional compensation amounts, if earned, will be provided as noted in the contract - Motion carried unanimously

Board President Stone expressed support for the University of Idaho football team. Board member Lewis commended the UI and Coach Akey for this move. Board member Hall noted that Board of Education had the same level of commitment to all the institutions as demonstrated in the amount of appropriated funds dedicated to the coaches' salaries.
2/21-22/200711
Technical Assessment and Feasibility StudyDr. Timothy White invited Student Body President Humberto Cerillo to give the student perspective regarding the Kibbie Dome. Mr. Cerillo noted that the Kibbie Dome is used for a large number of activities in addition to athletic events. He discussed the need for renovation of the Kibbie Dome as well as for more space. Mr. Cerillo reported that the students of UI support an events pavilion. UI Athletic Director, Rob Spear was introduced and spoke about the vision of the University of Idaho for its athletic program. Mr. Spear explained that improved facilities will allow UI to compete more equitably with peer institutions as well as provide space and access to its students and athletes so that they are able to compete at the level they would like. He noted that the athletic department benefits the entire campus.

Vice President for Finance and Administration Lloyd Mues presented the elements of infrastructure improvements, renovations and additions to the ASUI Kibbie Activity Center and Proposed Multi-Purpose Events Pavilion identified in the feasibility study.
2/21-22/200711-12
Events Pavilion Capital ProjectTo authorize the University of Idaho to proceed with development of conceptional designs and conducting a financial feasibility study to develop a capital development strategy for a University Events Pavilion, at a cost not to exceed $1,600,000, to be funded with federal funds granted to the University of Idaho for the purpose of planning and developing a capital project with a performance venue element - Motion carried unanimously

Mr. Mues discussed the details of each element as presented in the Board agenda materials. He noted that element one concerned life safety and compliance issues. Elements two, three and four will be funded primarily through donations. Board member Lewis asked about the anticipated funding source for element one. Dr. White explained that the turf will be paid for by funds set aside from student fees that are specifically targeted for that. In addition, the UI will come to the Permanent Building Fund and request funds for the life safety and compliance needs. The balance will be financed through bonds.

Board member Hall noted that he had read the material and clarified that the feasibility study request is not for any appropriated funds, but for federal grant funds. For Dr. White's benefit, it was restated that the action today authorized a feasibility study for a University Events Pavilion. In the future, a request for replacement of the turf will be brought back to the Board.
2/21-22/200712
Sandpoint Education Center - Discussion of Memorandum of UnderstandingDr. Timothy White presented this item. He discussed the University of Idaho proposal to transfer 77 acres of agriculture property that it owns within the city of Sandpoint to Wild Rose, a private charitable foundation. In return, Wild Rose will build and develop educational facilities on the property and then return a portion of the land back to the UI. The result would be the Sandpoint Learning Center. Dr. White introduced Dr. Larry Branen, Vice President for programs in northern Idaho. He discussed the programs and the benefits of the proposed expansion and relocation of the UI horticulture venue.

Lloyd Mues reviewed facts provided to the Board in the agenda materials. Board member Terrell asked about the level of involvement of the other institutions in this plan. Dr. Branen explained that NIC had been involved because of their presence in Sandpoint. In the future, the other institutions will be involved on the advisory board. Board member Terrell encourage UI to keep the others informed. Lloyd Mues noted that the reason the proposal had not been widely discussed was out of respect of the privacy of the donor.

Board member Thilo commented on the proposal and the excellent opportunity for the public and private partnership. Superintendent Luna asked about the type of programs that would be offered. Dr. Branen explained that one example is a master's level program that allows individuals to become excellent science teachers.

Board member Hall asked how many buildings will be built as a result of this effort. Dr. Branen indicated that a master plan will lay out the specific dimensions of the Center. However, he estimated that $20 million will likely in one or two buildings initially. There will be plans in place to address growth. Kent Nelson, UI counsel, explained that the memorandum of understanding will spell out the particulars when it is presented to the Board. Board member Hall reminded UI to indicate how occupancy costs will be covered in this plan.
2/21-22/200713
Purchase of Optical MicroscopeTo approve the purchase of a scanning, near-field, optical microscope at a cost not to exceed $535,000 - Motion carried unanimously2/21-22/200713
Law Building Classroom Improvements Capital ProjectTo approve the authorization to expand the project scope of the Menard Law Building, Classroom Renovations and Improvements, at a cost not to exceed $600,000, funding to come from institutional funds, inclusive of gift and professional fee funds, held by the College of Law - Motion carried unanimously2/21-22/200713
Potato Varieties Licensing AgreementTo authorize the Vice President for Finance and Administration at the University of Idaho to enter into an exclusive license agreement with the Potato Variety Management Institute for intellectual property rights stemming from potato varieties in substantial conformance to the form submitted to the Board - Motion carried unanimously

Board member Terrell asked for clarification on selling of rights. Kent Nelson, counsel for UI, explained that UI develop potato varieties through a licensing agreement. Board member Hall asked if UI had given the Idaho Potato Commission an opportunity to speak to this agreement. Mr. Nelson indicated that it had.
2/21-22/200714
Verizon Telephone Services ContractTo approve a three-year renewal amendment to contract ICB# 2006-383318/ID0201155 between the Regents of the University of Idaho and Verizon and to authorize the University of Idaho Vice President for Finance and Administration to sign a contract amendment that is in substantially the same form as the amendment submitted with this agenda item - Motion carried unanimously2/21-22/200714
Intercollegiate Athletics - Financial ReportsTo accept the Annual Intercollegiate Athletics and Gender Equity reports as presented -Motion carried unanimously

Jeff Shinn of the Board Office explained this is a standard annual report. It comes to the Board at this time with the information from the fall semester. Board President Stone noted that the reports are in the revised format and that they will come to the Board each February.
2/21-22/200714
Intercollegiate Athletics - Employee Compensation ReportsTo accept the Annual Intercollegiate Athletics Department Employee Compensation Reports as presented - Motion carried unanimously2/21-22/200714
Federal Compliance AuditTo accept from the Audit Committee the Fiscal Year 2006 federal compliance audit report for the University of Idaho - Motion carried unanimously2/21-22/200714
Federal Compliance Audit Follow-upBoard member Agidius noted that this information item provided details that were requested of the institutions at the last Board meeting.2/21-22/200714
PersonnelBy unanimous consent, the Board agreed to approve the request by the University of Idaho to create eight (8) new positions (7.5 FTE) supported by appropriated, and non-appropriated funds.4/19-20/20073
College and UniversitiesTo approve the allocation of the FY2008 legislative appropriations contained in House Bill 299 for BSU, ISU, UI and LSCS and systemwide needs, as presented on page 2 -Motion carried unanimously4/19-20/20078
Promise B ScholarshipTo approve the amount of the Idaho Promise Scholarship, Category B, to be $250 per semester per student ($500 annually) for those current recipients who maintain eligibility and for qualified first year entering students under the age of 22 in the academic year 2007-2008 - Motion carried unanimously4/19-20/20078
Promise A ScholarshipTo approve the amount of the Idaho Promise Scholarship, Category A, to be $3000 per year ($1500 per semester) for those applicants who are selected to receive or renew the Idaho Robert R. Lee Promise Category A scholarship for the academic year 2007-2008 - Motion carried unanimously

To approve the amount of the Idaho Promise Scholarship, Category A, to be $3000 per year ($1500 annually) for those applicants who are selected to receive or renew the Idaho Robert R. Lee Promise Category A scholarship for the academic year 2007-2008 - Motion carried unanimously

The original motion was modified to read $1500 "per semester" not "annually".
4/19-20/20078
FY2007 Student Fee and Tuition ReportsThe Board elected to hear reports and requests from all of the institutions prior to taking action. Jeff Shinn introduced this item.

Dr. Tim White presented this item. He discussed the University's need to build an infrastructure for the future as well as to address the current needs.

Vice President for Finance and Administration Lloyd Mues summarized the process that was undertaken to arrive at the proposed fee increase of 5.95%. Mr. Mues discussed the rational for the various fees. Associated Student Body President Berto Cerillo presented the student perspective. He indicated that the process was well publicized, very thorough and included discussions with administration. He noted that the student welcome the 5.95% fee increase.

Board member Terrell asked about the special-fee students and President White explained that this is part of the University's investment in renewal efforts. He noted that the budget is built on conservative estimates; however, the investment of the past 18 months shows positive results as far as the attraction of regular students.

President White reported that the increase for in-state and out-of-state is the same dollar-wise, which equates to a percentage of 2.6% for out-of-state students. Board member Hall expressed concern that out-of-state students will benefit more than the in-state student with that approach. President White noted this would allow UI to better compete for out-of-state students where the competition is great. Board President Stone clarified that UI is asking for a 5.95% increase for full-time resident students.

Board member Lewis observed that the UI proposal was thoughtful, but in looking at the historical rate of increases he noted it was prudent to ask at what point will it be too difficult for students to afford an education. President White indicated that the status of higher education funding is a result of many years and many events. The University seeks to address needs that have accrued over past decades while also addressing current and ongoing needs. Lloyd Mues noted that a third of the revenue that the UI needs is provided by appropriation and the rest comes from other sources including research grants and private donations.

To approve the annual student fee rates for FY2008 for the University of Idaho at an overall increase of 5.0%, to include tuition and matriculation fees, facility and technology fees, and activity fees; and to approve the annual student fee rate for nonresident tuition of 5.0%. All other fees are approved as requested on Tab 2C, page 6 - Substitute motion carried 5-3 (Stone, Terrell and Thilo voted Nay).

Board member Terrell clarified that the motion needed to include the word matriculation. Board member Hall made a substitute motion that raised the percentage increase for non-resident students. Board member Terrell spoke in favor of the 5.95% increase for the full-time student fees and urged the Board to recognize that the students support the fee increase and have been involved in the process all the way through. He urged the Board to vote down the substitute motion. Board member Westerberg asked about the total dollar difference between the two motions.

Board member Lewis explained his support of the substitute motion. He urged the Board to keep in mind what students face today with the increased cost of education. He expressed appreciation for what the institutions brought forward today and the work they put into addressing the real needs.

Board member Thilo agreed with Board member Hall's intent to put a greater burden on non-resident students. She recognized the work the University had put into the process and the various means noted that are available to offset the costs. She noted that it seemed the University had tightened its belt.

Board member Agidius expressed concern that the Board was telling the institution it had to raise its nonresident fees more than the market can bear.

State Superintendent Luna spoke in favor of the substitute motion. He explained that just as in making sure that every child graduates academically ready to pursue college, the Board needs to make sure that it doesn't put higher education out-of-reach financially for them. He asked that in the future all the institutions identify specifically the areas that are running more efficiently at their institutions, and how the institution used those freed up dollars in the classroom.
4/19-20/20078-9, 12-13
Single Bond System - Future Financing PlansLloyd Mues discussed the University of Idaho's intent to refund bonds and issue debt in the next few years. A formal request for approval will be brought to the Board in June, 2007 - Informational Item4/19-20/200718
Transfer Gifted Real Property from UI FoundationTo authorize the UI to accept a deed to the subject property from the UI Foundation in substantial conformance to the form submitted to the Regents. The UI Vice President for Finance and Administration is authorize to sign, on behalf of the State Board of Education, and legal documents relating to this transaction - Motion carried unanimously

Lloyd Mues discussed this item and noted that the grantor of the property desired that the property be utilized by UI as a preserve and a retreat center. The property will require some renovations to make it suitable for group meetings and retreats. The UI has set aside internal funds to accomplish the needed updates.
4/19-20/200718
Turf Replacement Project - Kibbie Activity CenterTo approve the UI's request to purchase and install a convertible filled turf system as a replacement for the existing turf in the Kibbie Activity Center, in the amount not to exceed $1,800,000 - Motion carried unanimously4/19-20/200719
Training Room Renovation Project - Kibbie Activity CenterTo approve the request by the UI to proceed with the design and construction of the renovation and improvement of the training facilities and associated spaces within the ASUI Kibbie Activity Center, at a cost not to exceed $900,000. Funds will come from private gifts made to the University to support improvements to athletic facilities -Motion carried unanimously4/19-20/200719
Self Funded Health Benefits PlanTo approve the request by the University of Idaho to enter into the UI Health Benefits Trust Agreement in substantially the same form as the draft attached to the agenda, and with any further edits requested by the Idaho Department of Insurance to satisfy Title 41, Chapter 40, Idaho Code, and to continually authorize the UI to transfer University funds to the Trust in a manner consistent with, and as required by the Trust Agreement and Title 41, Chapter 40, Idaho Code - Motion carried unanimously

Lloyd Mues discussed this item and noted that the self-funding plan must operate as an independent trust. The trust will hold and manage all the funds intended for the health benefits plan. The trust will be governed by four trustees who will be UI employees, but will not include the President, the Vice President for Finance and Administration, or the Assistant Vice President for Human Resources. Annual and one-time fees will be required. UI anticipates bringing a proposal to the Board in the future that will be more of a cafeteria style approach.

Board member Terrell asked about the ability of the Board of Education to control funds. Board member Hall explained that the funds that go into a trust are dedicated for a specific use and he indicated he had no concerns.
4/19-20/200719
Transfer of J.A. Albertson Building from UI Foundation to Regents of the UITo accept the transfer of interest in the subject property from UI Foundation to the Board of Regents of the UI in substantial conformance to the form submitted to the Regents - Motion carried unanimously

Board member Terrell introduced this item. President Tim White sked that the record show an expression of appreciation from the UI to the UI Foundation for their generosity.
4/19-20/200719
Presidents' Council ReportPresident Tim White presented the Presidents' Council Report. He noted that during their April meeting they identified items to be discussed at the Board's strategic planning meeting. In addition, they discussed safety issues in response to the recent murder of a UI student. He asked the Board to consider having a report from each institution regarding their policies, and suggested June would be a good time for that. Board member Hall asked Board President Stone to put that item on the June agenda and to have Executive Director Johnson send a letter of notification to each president in that regard. Board President Stone requested Mr. Johnson to also send the same letter to agency heads so that they will be prepared to report as well.4/19-20/200720
UI Progress ReportPresident Tim White acknowledged the UI staff who worked to prepare for the Board's visit and noted that their efforts made it possible to have an effective meeting. Dr. White went on to present a snapshot overview of the UI. He discussed the financial health of the University and its undergraduate programs. Dr. White explained the global impact of the University as it works to build the 21st century. He indicated that retention rates for freshman are a bit below the national average, but the graduate rates are a bit above the national average. He spoke about several factors driving academic performance, including the expansion of intellectual boundaries, enhancing passion and discovery for the students, improving lives through scholarships, and creating heightened expectations.

Dr. White concluded with highlights related to ongoing projects and activities that underscore the efforts of the University to provide quality and successful educational opportunities to its students.
4/19-20/200720-21
WWAMI Medical Education Program PresentationDr. Suzanne Allen and Dr. Andrew Turner presented a report on the regional medical education program which represents five states. They discussed the programs offered throughout Idaho. They noted that the Medical Education component allows students to complete three of the four years of medical school in Idaho. They briefly updated the Board on the various medical rotations available and mentioned the availability of research dollars in Idaho. They indicated that forty-three percent of Idaho WWAMI graduates have returned to Idaho to practice.

Board member Hall asked if there was a prohibition that prevents Idaho from requiring graduates to return to Idaho to practice for a period of time as a pay-back for the financial support they have received. Dr. Turner indicated there was not. He gave the example of Wyoming which has a pay-back agreement; however, Wyoming pays all of the student tuition and fees which makes it different from Idaho. Dr. Turner pointed out that Wyoming student may opt to pay back the actual funds rather than working it off.
4/19-20/200722
New Doctorate Program Full Proposal - Ph.D. in Water Resources - UITo approve the UI's request to offer a new M.S. Ph.d., Water Resources Program which could lead to a potential for concurrent degrees in water resources and law - Motion carried unanimously

Provost Doug Baker presented this item. He noted this is an interdisciplinary program which focuses on researching and solving critical water issues.

Board member Terrell asked if the other institutions are supportive of the program and they agreed they are. Dr. Baker noted this program fits in with the Unviersity's eight-year plan and that there are MOU's in place with the other institutions.
4/19-20/200722-23
New Graduate Program Full Proposal - Executive Master of Business Administrative - UITo approve the UI's request to offer an Executive Master of Business Administration - Motion carried unanimously

Dr. Doug Baker and Dean Jack Morris discussed this item. Dr. Baker explained that it returns the MBA to northern Idaho. Dean Morris highlighted the various details of the program. He noted it would tap the need for graduate business education, and will allow businesses in northern Idaho to attract and retain highly qualified employees who will contribute to the continuing growth of businesses in the area. It is a twenty-four month model that meets the need for local delivery. Cohort groups can start every year, and it allows for flexibility in two locations. It is a self-sustaining program that requires no additional state funds.

Board member Terrell confirmed that other institutions are supportive of the program. Board member Lewis commended the UI on the thoroughness of their planning process.
4/19-20/200723
Election of OfficersBoard President Stone opened nominations for the election of Board officers for the coming year.

Board member Hall nominated Milford Terrell for President and the Board gave their unanimous consent in favor of the nomination. Mr. Terrell will serve as President for the coming year.

Board member Terrell nominated Paul Agidius for Vice President and the Board gave their unanimous consent in favor of the nomination. Mr. Agidius will serve as Vice President for the coming year.

Board member Agidius nominated Sue Thilo for Secretary and the Board gave their unanimous consent of the nomination. Ms. Thilo will serve as Secretary for the coming year.
4/19-20/200724
Tenure Policy WaiverTo waive application of Board Policy Section II.G.6.i. to allow the UI to offer a tenured faculty position to the qualified candidate selected by the University for the position of Vice President for Research - Motion carried 6-1 (Hall voted Nay)

Board President Terrell asked about the possibility of looking at the policy itself and making changes so that it is more consistent with other positions. Board member Agidius indicated it would be a good approach and would allow the institutions to recruit more competitively. Board member Hall indicated a discomfort with providing tenure to individuals and that the Board policy should not be changed. Board member Stone noted that the problem with the current policy is that if the institution just changes the position title to Assistant Vice Provost that qualifies it for tenure.

President Kustra of BSU indicated that nationally, those who are recruited and hired for the Vice President of Research positions usually expect and get tenure in the department or area of expertise where they come from. President Vailas of ISU noted that in his experience in other states tenure appointments had to be approved by the board so the tenure issue wasn't a problem. The Board pointed out that in Idaho, the Board does not sign off on tenure, the institution does. President Thomas of LCSC emphasized that quality candidates won't apply for a Vice President of Research position unless it comes with tenure. Board member Lewis suggested changing the policy to make it consistent with other positions.
5/10-11/20074-5
Compensation - Institution Presidents
To set the salary of Dr. Arthur Vailas as President of ISU at $273,000 effective July 1, 2007 - approved

To set the salary of Dr. Robert Kustra as President of BSU at $282, 463 effective July 1, 2007 - approved

To set the salary of Dr. Timothy White as President of the UI at $291,911.76 effective July 1, 2007 - approved

To set the salary of Dr. Dene Thomas as President of LCSC at $146,141.14 effective July 1, 2007 - approved

To set the salary of William Robertson as President of EITC at $113,305.50 effective July 1, 2007 - approved

To approve a vehicle allowance in lieu of a vehicle for certain institutional presidents at an annual amount of $7,200 - approved
5/10-11/20075-6
Executive Director of the Office of the State Board of EducationTo appoint Karen McGee as the Interim Executive Director of the Office of the State Board of Education - Motion carried unanimously5/22/20071
UI Physical Education Building Fire RestorationTo approve the request by the University of Idaho to undertake major capital improvements to the Physical Education Building and Swimming Center using insurance proceeds in the amount up to $848,000 and institutional funds in the amount of $2,000 for a total project cost of $850,000 - Motion carried unanimously

Jeff Shinn of the Board office explained that the approval of this request would allow the UI to use insurance money to repair damages resulting from a fire. Lloyd Mues of the UI reported that the fire occurred on January 27, 2007 in the Physical Education Building.
5/30/20072
PersonnelBy unanimous consent, the Board agreed to approve the request by the UI to establish fourteen (14) new positions supported by appropriated and non-appropriated funds and reactivate one (1) deleted PCN supported by non-appropriated funds.6/13-14/20073
Room and Board Rates for FY 2008This was an informational item only.6/13-14/20073
Second Reading of Amendment to Board Policy - Section III.T.4 - Intercollegiate AthleticsBy unanimous consent, the Board agreed to approve for second reading the changes to Idaho State Board Governing Policies and Procedures, Section III.T.4., Intercollegiate Athletics.6/13-14/20073
Alcohol Permits Issued by University PresidentsThis was an informational item only.6/13-14/20074
Purchase of MicroscopeTo approve the request by the UI to purchase a Confocal/Multiphoton Microscope. The equipment will be purchased with grant funds in the amount of $719,175.40 - Motion carried unanimously

Lloyd Mues of the UI presented this item.

On a separate note, it was indicated by Board President Terrell and Jeff Shinn of the Board office that the Financial Vice Presidents have asked that the dollar amount currently set as the threshold for bringing financial requests to the Board be increased. A proposal will be brought forward at a later date.
6/13-14/20076
Energy Services Performance ContractTo approve the request by the University of Idaho to proceed with the energy performance contract concept and to pursue financing; and to finalize the energy audit and subsequent performance contract once the board has approved the method of financing for the performance contract -Motion carried unanimously

Lloyd Mues discussed this item and noted that the UI desired to continue planning related to their energy conservation efforts.
6/13-14/20076
Health Benefits Program RevisionThis was an information item only.6/13-14/20076
Designation of Matriculation Fees for 1999 Student Recreation Center BondsTo approve the request to designate matriculation fees as an additional pledged source of revenue for the 1999 Student Recreation Center Bonds - A roll call vote was taken; motion carried 7-0 (Lunda absent)

Lloyd Mues presented this item and explained that for FY 2007, the student fees collected to support the Student Recreation Center will be approximately $80,000 less than what is required to meet the pledged revenues to cover the debt service. As a result, the UI is asking to broaden the pledged revenue base to permanently include student matriculation fees which will ensure that pledged revenues are always sufficient to cover the 120% ratio on the debt.
6/13-14/20076
Restructure of Relationship with Idaho Research Foundation (IRF)To approve the request by the UI to restructure its technology transfer enterprise and its relationship with the IRF as described in the agenda materials submitted to the Board. This includes authority to extend the University's line-of-credit with the Foundation (with no further draws) for a time sufficient to complete the restructuring, and authority to enter into the Transition Agreement and the Revised Operating Agreement in substantial conformance with the drafts presented to the Board - Motion carried unanimously

Lloyd Mues presented this item and noted the restructuring plan is essential to the University of Idaho and its outreach operations.
6/13-14/20076-7
Timber Sale from Experimental ForestLloyd Mues presented this informational item.6/13-14/20077
NCAA Academic Progress Rate (APR) ReportSpecific details of the institution reports were provided to the Board in their agenda materials. During comments, the institutions discussed the various areas of success and noted the areas where there were needs for improvement.6/13-14/20077
FY 2007 Intercollegiate Athletic ReportsTo accept the NCAA APR Reports as submitted - Motion carried unanimously6/13-14/20077-8
FY 2008 Student Health InsuranceTo authorize UI to continue the contract with Mega Life and Health Insurance Company to provide student health insurance for 2007-2008 at a rate of $649 per full-time, per semester - Motion carried unanimously6/13-14/20078
Presidents' Council ReportDr. Tim White of the UI reported on behalf of the Presidents' Council. At their last meeting, the Presidents discussed the technology transfer and agreed to study models from around the country. Their retreat is scheduled for August 7. At that time they will discuss legislative priorities, higher education financing, strategic planning, and budget priorities. It was also noted that the Colleges of Education will present their report to the Board during this meeting per the Board's request. The College of Business will report in the fall. In closing, Dr. White introduced Dr. Art Vailas as the next chair of the Presidents' Council.6/13-14/20079
PersonnelBy unanimous consent, the Board agreed to approve the request by the University of Idaho to establish fourteen (14) new positions supported by appropriated and non-appropriated funds and to reactivate three (3) deleted PCN's supported by appropriated and non-appropriated funds.8/9-10/20075
2008 Proposed LegislationBoard staff provided input on the process for submitting legislative ideas and for carrying actual legislation in 2008. Jane McClaran of the Division of Financial Management (DFM) indicated that the due date for legislative idea forms to be turned into DFM was August 3rd. She noted that these ideas have already been submitted and DFM is reviewing them. Several Board members expressed serious concerns about the process and the fact that the full Board had not been involved in the creation of the ideas. It was further noted that some of the items had insufficient detail as to the full intent, purpose, or impact of the legislation that was being proposed. Interim Executive Director McGee explained how the timelines had worked this year, and noted that next year the process will start in June. Board staff reported that there will be an opportunity in October to review any drafted legislation that comes out of the idea process to decide whether or not to forward it.

The Board discussed, at length, the various legislative ideas submitted in the Board agenda. It was determined that the legislative idea related to the deaf and blind education models needed to be set aside until that issue is resolved.

By unanimous consent, the Board agreed to delay considering the legislative idea for the Deaf/Hard of Hearing and Blind/Visually impaired Education Services at this time.

The Board took up the remainder of the legislative ideas with the following outcome.
8/9-10/20076-7
Approval of UI Alcohol Waiver Request for 2007 Home Football GamesTo approve the request by the UI to establish secure areas for the purpose of allowing the above specified pre-game activities (Vandal Game Day, Corporate Tent Area, and President's Circle Pre-Game Function) for the 2007 home football season, such events to be in compliance with Board policy Section I.J., and the following conditions:
  1. The service area shall be secure, surrounded by a fence to control access to and from the area.
  2. The pre-game events shall be limited to four hours, ending at kick-off.
  3. Alcohol making or distributing companies may not sponsor the activities or tents.
  4. UI shall use color-coded wrist band or pass admission system to identify attendees and invited guests.
  5. UI shall send companies sponsoring a corporate tent a letter outlining the Board's alcohol policy and further conditions set by the Board. The letter will state that the minimum drinking age in Idaho is 21 and that at no time may they allow any underage drinking and/or serving of alcohol to visibly intoxicated patrons.
  6. There must be two entry points manned by security personnel for the secure area.
  7. Security personnel shall be located throughout the secure service area to monitor use of wristbands, patron behavior, and entrance and exit.
  8. No person may exit the secure area with alcoholic beverages.
  9. Tent sponsors shall insure and indemnify the State of Idaho, the State Board of Education and Board of Regents of the University of Idaho and the University of Idaho for a minimum of $2,000,000 and shall obtain the proper permits and licenses.
  10. The area is for sponsors to entertain clients/guests for the fall of 2007 home football games, including the sales and service of alcohol.
  11. This exception is only for the 2007 football season; the University shall bring the matter back to the Board after the conclusion of the 2007 football season for reconsideration for 2008.
  12. UI will abide by all terms and conditions of the Board's existing alcohol policy.
Motion carried unanimously.
8/9-10/20079-10
Approval of Amendments to the University of Idaho's Mission StatementTo approve the proposed amendments to the UI's mission statement as presented - Motion carried unanimously

Board member Lewis raised a question about a reference to the statewide mission. There was a brief discussion to clarify this point.
8/9-10/200711-12
Idaho GEAR UP UpdateDecker Sanders of the Board office reported that while individual school districts have agreed to provide a one-for-one match, the state is spending federal funds for which it does not have a match for. If sufficient matching funds are not obtained, students will be left without scholarships. The Board needs to decide whether or not to pursue the GEAR UP program.8/9-10/200712
Employment Agreement - Co-Head Coach, Track and Cross Country TeamsTo approve the request by UI to offer a multi-year contract for Wayne Phipps, in the form presented to the Board - Motion carried unanimously8/9-10/200713
Multi-Year Contract Addendum - Director of AthleticsTo approve the request by UI to offer a multi-year contract addendum for Robert Spear, Athletics Director, in the form presented to the Board - Motion carried unanimously8/9-10/200713
Selection of Bond Counsel and Investment BankerThis was an information item.8/9-10/200713
Revisions to Employee Health PlanTo approve the request by the UI to include, within its cafeteria style benefits program, certain limited cash-back payments to UI employees in lieu of benefits, and certain limited and capped matching payments to UI employee health savings accounts, in the matter described in the materials presented to the Board - Motion carried unanimously8/9-10/200714
Ground Lease Assignment