Policies and Guidelines

University Surplus is the only legitimate program for disposal of University “state owned” surplus property.  For details see APM 10.41.

We manage and maintain the inventory of surplus property from all university departments to the limits of our storage, equipment, and staffing capabilities.

We sponsor, organize, & maintain the Bid Sales of property that has been declared surplus.

We maintain the tracking and disposal of all surplus materials, and provide reporting to Asset Accounting for updating state property inventories.

We collect, process, ship and account for universal waste such as batteries, monitors and fluorescent tubes.

We maintain and update Surplus Property website on a routine basis to provide timely sales information to our customers.

We continue to explore new ways to streamline collection requests and listings for university transfer of materials from surplus.

We collect, process, package all e-waste generated on campus.

1. Go to UI Surplus Home Page and fill out the General Surplus and/or the Vehicle Surplus request form, depending on the items being surplused.  UI inventory numbers can be found on  your departmental inventory list that comes from Asset Accounting.  You can contact them for a copy if you can't find your current inventory.
2. Notify Surplus before bringing or sending items over so that we can make sure someone is available to receive them and document the transfer of property. 
3. Make arrangements with City North American (tom@citynorthamerican.com) for moving any items that require moving services (this is a departmental expense).

Campus Surplus promotes the Sustainability Program by keeping as many of the surplus items received from the campus at large, from entering the waste stream, by reselling these items. All items having a value of more than $300 are reimbursed at the following rate.

Sale Price	Returned to the Department
$301 - $500	40%
$501 - $2,000	50%
$2,001 - $10,000	75%
More than $10,000	90%

Current Disposal Fee for all Refrigerator or Refrigeration Units is Free.

If any item is deemed of nominal value, and it can not be sold, Campus Surplus will recycle as many of these items as possible to keep them out of the waste stream.

This scale supersedes all scales prior to October 23, 2012.

All campus surplus items are sold as is/where is with no implied warranties or returns. Inventory fluctuates on a daily basis, and no product is guaranteed to be in stock at any time. Pricing for non-auction used items for sale at Campus Surplus are based on fair market value of state owned property.

Pricing is adjusted as needed to fulfill state regulations concerning transparency of sales; equal pricing strategies for both public entities and private citizens; and best return of revenue for state owned property.

Pricing can vary from 20-80% of new cost for a similar item based on factors such as market availability, materials quality, condition, and demand. Fair market pricing is determined using available information from various auction and sales websites; various pricing guidelines and blue book authorities available; and other regional surplus dealers. Antique, Unique, One of a Kind, or High End Value Items are priced individually.

Product Description	Low End	High End
Book Ends	$0.25	$10.00
Books	$0.25	$2.00
Bottle Brushes	$0.50	$2.00
Bulletin Boards - Various Sizes	$2.00	$10.00
Cabinets - Common Sizes	$5.00	$50.00
Carts	$10.00	$25.00
Chair Mats	$5.00	$10.00
Chairs - Desk	$10.00	$50.00
Chairs - Office	$5.00	$35.00
Chairs - Table	$5.00	$20.00
Coat Racks	$5.00	$20.00
Computer - Monitors	$25.00	$300.00
Computer - Printers	$15.00	$25.00
Computer Accessories and Paraphanalia	$1.00	$100.00
Computers - No Hard Drives	$20.00	$30.00
Desk - Computer	$5.00	$20.00
Desk Lamp	$5.00	$25.00
Desks - Metal	$50.00	$250.00
Desks - Wooden	$50.00	$300.00
Fax Machines	$10.00	$25.00
File Cabinet - 1 Drawer	$5.00	$25.00
File Cabinet - 2 Drawer	$10.00	$15.00
File Cabinet - 4 Drawer	$15.00	$45.00
Household - Cups/Plates/Glasses/Cutlery	$1.00	$65.00
Household - Pots and Pans	$1.00	$2.00
Notebooks - 3 Ring Binder	$1.00	$10.00
Office Divider Panels	$10.00	$10.00
Power Strips	$1.00	$2.00
Shelf Brackets	$2.50	$5.00
Shelves - Metal	$15.00	$50.00
Shelves - Wood	$20.00	$50.00
Tables	$10.00	$100.00
Tables - Folding	$5.00	$15.00
Tables - Large Office	$50.00	$200.00
Tables - Round	$50.00	$200.00
Telephone Answering Machines	$5.00	$10.00
Telephones	$2.50	$10.00
Waste Baskets	$2.00	$5.00
White Board	$5.00	$25.00

Keep any found items in the department main office for one week before sending to University of Idaho Lost and Found.

After one week complete Surplus Property Transfer Form and fill out all the information that you have concerning this lost item. A contact number and name is critical, in case questions arise about the lost item.

Place lost items in a box with paperwork and send to Lost and Found (campus zip 2281).

Items not claimed within 30 days of receipt will be discarded, sold or given to local charities.

All property is available to Departments of the University of Idaho, other Federal, State, and Local Government Agencies, and qualifying non-profit organizations at all times up to and including the public sales. The Public including the students, staff and faculty at the University of Idaho are able to buy from University of Idaho Surplus at Pre-priced sales, Sealed Bid Sales, and public surplus web sales only.

All property is offered AS IS, WHERE IS with no warranty or guarantee as to condition. The buyer is responsible for determining the condition of the property. When possible, the staff will assist in giving information concerning the property.

We provide no storage for items purchased. All items must be removed from the warehouse by closing time on the date of the sale. When possible, the staff will assist you with loading of your purchases.

To purchase an item:
Small item: remove from shelf and bring to the counter.
Large item: remove the tag from the item and bring it to the counter.
After you have paid for the item, please show the receipt to one of our staff for help with retrieval and loading of your purchase. Please try to have all purchases combined together for one trip through our check out system.

Pricing for non-auction used items for sale at Campus Surplus are based on fair market value of state owned property. Pricing is adjusted as needed to fulfill state regulations concerning transparency of sales; equal pricing strategies for both public entities and private citizens; and best return of revenue for state owned property. Pricing can vary from 20-80% of new cost for a similar item based on factors such as market availability, materials quality, condition, and demand. Fair market pricing is determined using available information from various auction and sales websites; various pricing guidelines and blue book authorities available; and other regional surplus dealers.

Tied sealed bids will be resolved through the use of a random selection drawn by our sales application and only the winning bidder will be notified.

Payment can be made with cash, Visa Card, MasterCard, Discover Card, personal checks up to $1,000. Items over $1,000 will be held with a 10% deposit; payment in full is to be made the following day by cashier's check or cash.

The University of Idaho reserves the right to sell the merchandise to any public agency prior to the closing of the sale and may remove any property offered from the sale at any time before and during sale hours.

Due to recent legislation in Oregon, the landfill currently receiving the University of Idaho’s municipal solid waste will no longer accept Electronic Waste (E-Waste). This means that no E-Waste may be put in interior waste cans, exterior trash cans or dumpsters. For simplicity sake, if a unit has a plug, battery, or microchip, it will be considered E-Waste.

Effective January 1, 2010, all E-Waste should be considered Surplus and procedures for disposing of E-Waste should follow the standard Campus Surplus guidelines. Departments do not have the option of disposing of E-Waste in any other manner. E-Waste material will be sent to a vendor who will recycle and certify that all E-Waste generated from the University of Idaho’s main campus is handled in the most environmentally-friendly manner and according to all Local/State/Federal guidelines. (University sites outside of Moscow should contact Campus Surplus for assistance in proper disposal guidelines for their particular area.) All vendors used for disposal will be required to adhere to the Basel Action Network guidelines for keeping E-Waste from being transferred to other countries.

This regulatory change will increase the cost of processing E-waste, and thereby increase the total cost of ownership of electronic devices for the university community. To address this additional cost, a fee will be implemented to cover the additional expenses incurred by handling and recycling this waste stream. The Fee Schedule below will be analyzed and updated periodically and fees will be adjusted accordingly to cover the additional cost of this service.

In the future, we plan on having an “up-front” fee automatically charged for every electronic item purchased at the University. The proposed implementation target for this fee is fiscal year 2011 if system modifications can be accomplished in the current Banner finance module. In the short term, a fee will be assessed for all E-Waste disposals based on size and weight. These fees will cover all expenses associated with completing required paperwork and handling, wrapping, loading, and shipping the E-Waste to the vendor site. This process will fulfill our obligations for a cradle-to-grave approach for handling E-Waste at the University of Idaho.

Every department is now responsible for the cost of properly disposing of their E-Waste items. As items are brought, shipped, or delivered to the Recycling/Surplus/Solid Waste center, the budget number listed on the Surplus Property Transfer form will be used for these fees, unless a different number is authorized by the departmental property manager. Thank you for your cooperation in helping to meet these new requirements for dealing with the University of Idaho’s E-Waste stream.

 

E-Waste Type	FY10 Costs	FY13 Costs
Computer Hard Drive Destruction & Certification	$5.00/Hard Drive	$0/Hard Drive
Computers	$15/each	$0/Each
Copiers/Printers/Scanners	$25 Plus $.50/Pound over 50 Pounds	$0/Each
Fluorescent Tubes & Other Lamps	$.50/Bulb	$0/bulb
Lab Equipment	$25 Plus $.50/Pound over 50 Pounds	$0/Each
Miscellaneous Small Electronic Items  - ie keyboards, mice, etc.	$.50/Pound	$0/Pound
Cell Phones;  Desk Phones; PDA’s; Pagers; other Communication Devices	$5/Each	$0/Each
CRT Monitors & TV’s	$15/Each	$10/Each
LCD Monitors	$15/Each	$0/Each

 

For further questions or information contact RSSW at 885-2091 or surplus@uidaho.edu.