The Administrative Services division is responsible for administrative support of all units of Facilities Services, with specific responsibilities for budgeting, accounting, human resources, payroll, work management, information technology and Shop Stores.
Budgeting & Accounting – This section is responsible for general accounting, billing of services, purchasing, accounts payable, account receivable, travel, procurement cards and financial reporting. They are also responsible for capital project accounting including setting up project accounts, work orders, purchase orders, tracking and reconciling expenditures, and providing budget updates and reporting on an ongoing basis.
Human Resources – HR serves as a resource for all Facilities Services employees on University and department-specific HR policies, processes and transactions. HR is also responsible for recruitment and employee benefits for the department and is a liaison between Facilities Services and campus Human Resources.
Payroll - The payroll section reviews, updates and processes personnel expenditures and labor cost transactions for all Facilities Services employees. They ensure time card entries are complete and accurate based on federal, state and University policies and work within the FAMIS time card system and the University’s Banner Administrative systems to ensure accurate payroll submittal biweekly.
Work Management – All requests for routine, non-routine and emergency services are coordinated through this area. Users can be set up to enter service requests electronically through the FAMIS Self Service site - http://facilities.dfm.uidaho.edu/. That site also allows users to track requests and work order charges. Otherwise requests can be submitted by phone, 885-6246 or email, firstname.lastname@example.org. The Project Initiation form is used for remodels, new construction and other larger jobs. In certain cases, work may be classified as chargeback with fees assigned to the requesting department.
MAINTENANCE EMERGENCIES: For any requests needing urgent response, call the Facilities main service desk at 885-6246.
Information Technology - The Information Technology section provides service and support to all Facilities Services internal users and to many external customers across campus. IT offers numerous services, including desktop support, application development, web deployment and network management. The IT team also supports, enhances and develops the business applications and reporting tools used by Facilities Services and our campus customers, including FAMIS, our Enterprise Asset Management System (EAMS).
Shop Stores - Stores stocks maintenance and repair items including electrical, plumbing, hardware, carpentry, refrigeration, key supplies, sheet metal, tools, custodial supplies and more for use in the ongoing facilities maintenance needs of the campus. Stores also provides research and procurement support for special order materials needed by Facilities Services employees. Store hours are Monday-Friday 7:00AM-4:30PM and closed daily from 11:30AM-12:00PM for lunch. For additional information, see these links:
Stock Inventory - http://www.uidaho.edu/facilities/administrativeservices/shopstores/inventory
Freight Terms and Usage - http://www.uidaho.edu/facilities/administrativeservices/shopstores/freight
Markup Policy - http://www.uidaho.edu/facilities/administrativeservices/shopstores/markuppolicy