Office of the Vice President of Finance and Administration
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Phone: (208) 885-6174
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PO Box 443162
Phone: (208) 885-7177
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Decision Index 2002-2007
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|JD and Master of Accountancy degree program||It was moved by Mr. Hammond, seconded by Mr. Stone and carried (7-0) to approve the University of Idaho request to offer a concurrent JD and Master of Accountancy degree program (Motion #22)||3/7/2002||16|
|Bachelor of Science in Materials Science and Engineering||It was moved by Mr. Hammond, seconded by Mr. Stone and carried (7-0) to approve the UI request to offer a Bachelor of Science in Materials Science and Engineering (Motion #23)||3/7/2002||16|
|Program Discontinuances and New Ph.D programs at UI||Dr. Pitcher noted that this item is a notice of intent, and that UI would bring it back for final consideration at the next meeting.
To approve the UI's Notice of Intent to discontinue Mining and Geological Engineering - Motion carried unanimously.
Dr. Pitcher presented the UI's notices of intent to offer new Ph.D. programs.
Board member Lewis wondered if there was a fiscal impact on the other institutions in the state. He noted these areas have garnered interest from the other institution, and he wanted to be sure there was full understanding of how offering these programs at the UI may impact the other institutions, or how they may be involved in the offerings. He continued that he wants to see development in these areas, but wants to ensure that one institution does not impede another from developing in these same areas in the future.
Dr. Pitcher noted that the fields are large and there is room for all institutions to offer programs in these areas, and that planning will proceed with this in mind.
To approve the UI's Notices of Intent to offer a Ph.D. program in Bioinformatics, Environmental Science, and Neuroscience and to direct the UI to come forward with full proposals for these Ph.D. programs - Motion carried unanimously
|New Program Approval||Full proposals for each of the three programs were distributed. University of Idaho officials presented the programs to the Board as follows: Charles Hatch, Vice President for Research and Graduate Studies; Margrit von Braun, Associate Dean of Graduate Studies and Professor of Chemical Engineering; James Foster, Professor of Computer Science; and Deborah Stenkamp, Assistant Professor of Zoology.
To approve the UI’s new Ph.D. program in Environmental Science, and Ph.D. and M.S. programs in Bioinformatics and Neuroscience - The motion carried unanimously
|Open Forum||Stan Crawforth, Geological-Technical Engineer, Boise spoke in opposition to discontinuing the programs in Geological Engineering at the UI.
Stan Miller, Professor UI, Geological program spoke in opposition to discontinuing the programs in Geological Engineering at the UI.
John Arambarri spoke in opposition to discontinuing the Geological Engineering Programs at the UI.
Keith Nottingham, 1979 graduate UI, Idaho Transportation Dept., spoke in opposition to discontinuing the Geological Engineering Programs at the UI.
|Fall 2002 Nonresident Tuition Waivers||To accept the Nonresident Tuition Waiver - Fall 2002 reports for BSU, ISU, UI and LCSC as presented - Motion carried unanimously||3/06/2003||6|
|Program Discontinuances||Dr. Hatch explained that the program discontinuances in the areas of mining and geological engineering are part of the overall reorganization at the UI intended to provide for a more effective use of resources. He noted a correction to the agenda materials, stating that the UI does not currently have a Ph.D. program in Mining Engineering. A discussion ensued regarding the job opportunities available for graduates in geological engineering, and whether it is feasible to eliminate one program and not the other.
To approve the UI's proposal to discontinue the Mining Engineering program, and to table the decision on the Geological Engineering program pending further discussion - Motion carried unanimously
|B.S. Virtual Technology and Design||To approve the UI's B.S. in Virtual Technology and Design -Motion carried unanimously||4/17/2003||7|
|New UI Graduate Program||To approve the UI's Notice of Intent to offer a Ph.D. program in Food Science and to direct the UI to come forward with a full proposal and report of external peer review for this Ph.D. program - Motion carried unanimously||6/26/2003||8-9|
|Program Discontinuance: UI Undergraduate Program||Brian Pitcher explained the UI's interest in discontinuing the B.S. degree in Geological Engineering, but the intent to continue the M.S. program in Geological Engineering. Dr. Stan Miller explained that this proposal presents a compromise, and expressed his support for continuing the M.S. program. He expressed concern with losing with losing the undergraduate program and expertise in groundwater.
To approve the UI's full proposal to discontinue B.S. degree in Geological Engineering - Motion carried unanimously
|College of Art and Architecture||Charles Hummel spoke to the Board about what he termed the suppression of the College of Art and Architecture at the UI. Also making comments were Paul Blanton, Mike Patano, and Mark Pynn. They noted that the College of Letters, Arts and Sciences took the place of the College of Art and Architecture and asked the Board to look into the situation.
Board President Hall appointed Jim Hammond (as chair) and Milford Terrell to serve on a subcommittee to look at this situation. He charged the subcommittee with determining first if there was a violation and secondly to work with the foundation, administration and advisory board to see if and how restoration can occur if there was a violation.
|Idaho Water Center Agreements||Dr. Hoover addressed the Board relative to the Idaho Water Center facilities lease, operating agreement and parking access agreement. Dr. Bowen also addressed the Board, adding that ISU is also committed to occupying a health sciences building at Idaho place.
Board member Hammond stated, for the sake of the public and the Board, that he has been advised by counsel that because of his service on the Idaho State Building Authority, Board policy provides that he has a conflict of interest and he cannot vote on these agreements.
Board member Lewis commented that the "devil is in the details" and that he is taking the position that the Board does not know the details. There are so many questions to be asked and answered, and there is inadequate time today to do it. He noted that as he has gotten into the details of these contracts, there is an increasing degree of discomfort with the financial arrangements and contractual arrangements, and how these arrangements fit with Board policy. He continued noting an increased sense of discomfort over the amount of debt that the UI is taking on and the impact it could bring to the institution. One issue that is clear is that bonds are to be backed by generally appropriated funds. Originally was to be backed by Foundation. The Board had concerns over the Foundation building buildings, but these have now evolved to something that was not anticipated, which is a bonding mechanism backed by general funds. He stated that given the complexity of the issue, it would be appropriate to hold an all day meeting as soon as possible to review all of the details of these contracts and get a clear understanding on all aspects of financial impact, debt load, policy, etc. A discussion ensued regarding whether to continue with a discussion today or set up a separate meeting at a later date.
To postpone consideration of the Idaho Water Center agreements pending a special meeting to be held 12/17/02 to discuss the total project and policies needed for a joint operation of this kind - Motion carried 5-2-1 (Howard, Agidius dissented, Hammond abstained)
|Agreement with City of Moscow - Moscow Fire Department||Mr. Keith Hasselquist said the benefits were given to the Moscow Police Department in 1996 and the UI was requesting permission to offer the same benefits to the Moscow Fire Department. Both departments provide services to the University of Idaho.
It was moved by Mr. Agidius, seconded by Mr. Hammond and carried (7-0) to approve the University of Idaho's request to amend its Agreement for Fire Response and Suppression Services with the City of Moscow to offer an educational privilege and access to recreational facilities to the salaried personnel of the Moscow Fire Department (Motion #10)
|Alcohol||Approve as proposed rules the changes to IDAPA 08.01.08 related to alcohol on campus - approved||11/04/2003||2|
|Athletic Conference Affiliation||Dr. Pitcher requested that this item be tabled while conversations with the Board continue. He noted that the criticality of the decision suggests that it should be approached carefully such that all are prepared to support a course of action. He added that the UI will respond promptly to requests for additional information and will be prepared soon to meet and discuss further. Board member Hall stated his appreciation for the cooperation and information that has been submitted thus far from the University.
To table the request by the UI to pursue and accept an invitation as an all-sport member of the Sun Belt Conference - Motion carried unanimously
Board members Stone and Hall requested that Board members with questions or requests for additional information on this issue get them to staff by Monday at 5 p.m. such that it is not delayed further.
|Athletic Conference Affiliation||Dr. Pitcher presented the issue of the UI joining the Sunbelt Conference.
Benny Blick and Gary Garnand addressed the Board on behalf of the Vandal Boosters and expressed their support for moving the UI to the Sunbelt Conference.
A discussion ensured regarding how donations may or may not change if the University is allowed to stay at the same athletic division level or go down.
Lewis expressed concern over the $500,000 additional allocation to athletics in a couple of years given the current state of the economic affairs at the UI. A discussion ensued regarding the allocation and the concern over the economic situation at the UI, and the effect this move may have on it.
To authorize the president of the UI, or his designee, to make the final decision as to whether it is in the best interest of UI to accept an invitation as an all-sports member of the Sun Belt Conference and to continue to comply with all Bard policies and procedures - The roll call vote carried 5-3 - Explanations for each vote were as follows:
Paul Agidius - Yes
Milford Terrell - No. Would vote for a motion that keeps UI the same for one year while a full financial package is put together.
Rod Lewis - Yes. With caveat that we all remember this decision by the institution when it comes to other programs and requests, and that it may be cause for sacrifices in other areas.
Marilyn Howard - Yes. Noted that UI should have an opportunity to address financial issues holistically and create the synergy needed to recover.
Blake Hall - No. Would vote for a motion that keeps UI the same for one year while a full financial package is put together that shows academics will not suffer as a result of this move.
Jim Hammond - Yes.
Karen McGee - No. Would vote for a motion that keeps UI the same for one year while a full financial package is put together.
Laird Stone - Yes.
|Western Athletic Conference||Rob Spear reported to the Board the reasons they are requesting permission to seek membership in the Western Athletic Conference (WAC) beginning July 1, 2005. By joining the WAC, UI would be competing with schools that have a similar academic mission and there would be a better geographic alignment. There would be reduced travel cost and an anticipated increase in attendance as well as alumni, booster and community support. There will be a cost to join, but no buy-in penalty.
Motion by Terrell: To authorize the President of BSU or his designee pursue and accept an invitation as an all-sport member of the Mountain West Athletic Conference(this motion was followed by a substitute motion)
Substitute motion (Stone/Lewis): To authorize the President of BSU or his designee to make the final decision as to whether it is in the best interest of the BSU to pursue and accept an invitation as an all-sports member of the Mountain West Athletic Conference and in so doing to comply with all Board policies and procedures. Also, to authorize the President of UI or his designee to make the final decision as to whether it is in the best interest of the UI to pursue and accept an invitation as an all-sports member of the WAC and in doing so to comply with all Board policies and procedures - Motion carried unanimously
|Auditing||Audited financial statements of UI Foundation, Inc and the C.I.T. for fiscal year ending June 30,2001 were sent to SBOE office - Informational Item||3/7/2002||8|
|Deloitte and Touche - Annual Financial Audit||Glen Storer presented the financial audit reports to the Board.
To accept the FY2002 financial audit reports for the UI, BSU, ISU, LCSC, and EITC as presented by Deloitte & Touche LLP - Motion carried unanimously
|Audits and Financial Reports||UI/UI Foundation Inc/Consolidated Investment Trust
Board member Hammond said that Jeff Shinn of the Board staff will review the audits. Board member Hall asked Mr. Shinn to bring to the attention of the Board any items that require an exception so they can assure the recommendations are properly implemented.
|Series 2003 Bonds||The Board turned it attention to the request from UI relative to Series 2003 Bonds. Jerry Wallace presented the item.
To approve the request from the UI to issue the Series 2003 Bonds as a component of the University of Idaho's Strategic Plan to be secured by Pledged Revenues, as amended to include F&A Recovery Revenues - Roll call vote was unanimous
|Revised Planning & Design Development Work||In April 2000, the Board approved $300,000 for the initial predesign, programming and space analysis phase of planning for an Education and Performance Facility on the UI campus. The UI requested authorization for further planning and design development work. The request includes approval to execute the contracts for architectural/engineering services and construction contracts to accomplish the scope of the work.
Mr. Hasselquist said that when planning is completed, the UI will come back to the Board for additional approvals.
It was moved by Mr. Agidius, seconded by Mr. Hammond and carried (7-0) to approve the request from the University of Idaho to execute contracts for architectural/engineering services for scope of construction for the Education and Performance Facility in an amount not to exceed $1,300,000 (Motion #11)
|Capital Construction||Jerry Wallace presented the request for approval of construction projects in support of the strategic plan. He noted that the projects are those just discussed relative to the 2003 Series Bonds.
To approve the request by the UI for four construction projects in support of the university Strategic Plan and the Long-Range Campus Development Plan (LRCDP), together with approval to execute architectural/engineering services and construction contracts to accomplish the projects - Motion carried unanimously
|Idaho Water Center||Individuals from the institutions and agencies involved with the Idaho Water Center project joined the Board at the table and introduced themselves:
Daryl Jones, BSU; Charles Ruch, BSU; Jennifer Fischer, ISU; Larry Brannen, UI; Trudy Anderson, UI; Robin Dodson, ISU; Bob Hoover, UI; Jerry Wallace, UI; Phil Kushlan, Capital City Development Corporation; Karl Dreher, Water Resources; Pat McMurray, UI Foundation; Roy Eiguren, UI Foundation; Ryan Armbruster, UI Foundation; Wayne Muelman, Idaho State Building Authority (ISBA); Ed Miller, Givens-Pursley; Nick Miller, Hawley Troxell; Bob Campbell, Lehman Brothers; Ken Prolo, ISU; Jonathan Lawson, ISU; Brian Pitcher, UI; Joann Carr, UI; Georgia Yuan, UI; Ken Harris, UI; Laura Hubbard, UI; and Bud Tracy, ISBA.
*See minutes for full detail of meeting*
To adopt the resolution from UI with amendments, resolving that appropriated funds comprising the lump sum appropriation from the Board to any other institution under the supervision of the Board never shall be used to pay University Rent - Motion carried 7-1 (Lewis dissenting)
To approve the resolution as presented authorizing the President of the Board of Regents of the University of Idaho to execute and deliver documents regarding the Idaho Water Center - Motion carried 7-1 (Lewis dissenting)
To amend the motion such that the project be identified as University Place, that BSU be identified as a lead institution and that an MOU be established between the institutions within whatever time period the Board thinks is appropriate - Motion failed 2-6 (Lewis, and McGee voting in favor)
In the event that such a center is hereinafter developed, that the Idaho Place project be identified as University Place - Boise, and further direct the institutions to negotiate an MOU (memorandum of understanding) relating to governing the administration and provisions of student related services and the development and evolution of programs at the University Place - Boise -Motion carried 5-3 (Hammond, Howard, Agidius dissented)
Prior to the vote, a discussion ensued regarding the ramifications of naming the future center now.
To instruct the Executive Director to bring back to the Board policy guidance for memorandums of understanding that would clarify the Board's expectations for satellite centers, and that the Board place on the agenda for the next Board meeting or within three months, subject to the Board President's discretion, a discussion on the governance of satellite centers - Motion carried unanimously
Prior to the vote, a discussion ensued. It was clarified that the intended definition for a satellite center is a collaborative effort with more than one institution involved.
|Education and Performance Facility||Laura Hubbard explained that the expenses related to architectural design have not increased, and that the request is to spend grant funds for the project. A discussion ensued regarding whether this constitutes an increase in the design development. It was explained that the total planning and design was originally budgeted at around $5 million, and the proposal is to allow expenditure of $2.9 million for planning and design development.
To approve the request by the UI to revise the planning and design work and to increase the planning and design development spending authority to $2,920,000 pursuant to the existing $5 million budget for planning and design, for the Education and Performance Facility - Motion carried unanimously
Board member Terrell requested that in the future, detailed budget information be provided to help the Board understand completely the requests before them.
|Vandal Athletic Center (ASUI Kibbie Activity Center Completion)/Commercial loan with Wells Fargo Brokerage Services||There was discussion about why the original project is 20% over what was originally approved and why the Board wasn't notified about the situation sooner. U of I representatives said the project was done in phases and the scope of the project changed.
Board member Hammond asked for clarification as to whether the $5.7 million that was originally authorized included the equipment that now needs to be purchased. Board member Hall said the project appears to have changed to something bigger than was originally requested.
Board member Lewis expressed concerns about how future deficits will be taken care of.
To approve a request by the UI to increase the project budget for the VAC by $1,000,000 and to enter into tax-exempt financing with Wells Fargo Brokerage Services in an amount not to exceed $675,000 - Motion carried 5 to 2 (Hall and Lewis dissented)
To approve a resolution of the Regents of the University of Idaho allowing the UI to consummate a $675,000 loan from Wells Fargo Brokerage Service LLC - a roll call vote was taken - Motion carried unanimously
|FY04 Capital Budget Requests||Board member Manning explained that the Legislature voted to fund $63 million of the list of capital projects that the Board approved last year; however, they were prioritized differently than the Board had prioritized them. Eventually the funding stream was diverted, and none of the projects were actually funded. He explained that the order that appears in the agenda is the order in which the Governor defended the projects. If the Board approves it, this will be the approved priority order going forward next session.
Board member Hall wondered if we could add the BSU project approved last year by the Board even though it did not make it on the priority list.
To continue priority list as indicated, with BSU Information Technology Infrastructure added to the bottom of the list subject to staff verification of prior Board action - Motion carried unanimously
See minutes for priority list
|Commercial Loan with Wells Fargo Bank, N.A.||The project was originally authorized in the FY2002 Capital Improvement Plan. A loan was requested in the amount of $1,300,000 at .75 percent interest, which will be used to design and construct a multi-tenant unit at the UI Post Falls facility. The loan will be amortized over a 13-year period, with a review at the end of five years. It will be repaid from rental facility revenues and other local fund sources.
It was moved by Mr. Manning, seconded by Mr. Stone and carried (7-0) to approve the commercial loan from the Wells Fargo Bank in an amount not to exceed $1,300,000 (Motion #22)
|Contracts & Agreements||It was moved and seconded and carried (7-0) in Executive Session to authorize the University of Idaho to settle with Hoffman Construction.||3/7/2002||17|
|Contracts & Agreements||There was unanimous consent to direct staff to negotiate with Korn/Ferry International for the search for a president at the UI.||6/26/2003||14|
|Personnel||To approve the request by the University of Idaho for one new position, deletion of four positions, and a temporary appointment as detailed in the Human Resources agenda -Motion carried unanimously||3/6/2003||5|
|Delete Positions||Approval to delete eight positions (7.25 FTE) - Motion carried unanimously||6/26/2003||8|
|Demolition of Gault and Upham Hall||To approve the request to demolish Gault and Upham Halls at a cost of $870,000, which includes hazmat abatement and site repair - Motion carried unanimously||3/6/2003||6|
|Easement - North Farm In Moscow||It was moved by Mr. Manning, seconded by Mr. Agidius and carried (7-0) to approve the UI's request to grant an easement to Stepping Stones, Inc., to construct, operate and maintain a utility and access easement across University property as details in the exhibit - (Motion #19)||4/10-11/2002||10-11|
|Employee Health Insurance Program FY 2003||It was reported that the discontinuance of this benefit will only be applied to new staff and not taken from currently employed staff. The justification for discontinuance is increasing longevity of retirees coupled with the increasing cost of insurance - Informational Item||6/27/2002||5|
|Employee Health Insurance Program||Brian Pitcher presented information on the contract that the UI is considering for employee health insurance.
To authorize the Board's Executive Committee, in conjunction with the Executive Director, to look at the current coverage and proposed new proposal, and if satisfied, to allow the Executive Committee to approve any new contract - Motion carried unanimously
|UI Foundation||During Executive Session – to support the amendment to UIF’s compensation agreement w/Dr. Hoover - Motion carried unanimously||12/11-12/2002||15|
|UI/UI Foundation Loan Discussion||Dr. Pitcher expressed to the Board the commitment of the UI to do a thorough and immediate review of all aspects of the loan to the Foundation. He explained that a first element of the financial review undertaken by UI has been distributed, and noted that other elements yet to be completed include a look at business practices, policies, reporting management controls and deficiencies, and should be completed in two to three weeks.
Pat McMurray, UI Foundation, reported that the Foundation initiated a number of things to address concerns relative to the loans. First, a group of Foundation Board members were appointed to develop a plan to retire all obligations to the UI, including the first repayment which occurred on February 1, 2003 of the approximately $2 million referenced often as the Rite Aid note. The Foundation also appointed Laura Hubbard, Interim Vice President for Finance and Administration at UI and Foundation Treasurer, as the new project manager for University Place, and have worked with her to ensure management controls have been tightened. He reported that the next steps in the process will be the development of a comprehensive plan to retire the rest of the loans over time. He stated that of the $196 million in total Foundation assets, $188 million are donor restricted assets and thus, are not available for use with this issue. Additionally, he noted that the remaining $8 million is unrestricted but not liquid in that much of it is tied up in real property and construction in progress. He explained that the recovery of pre-development costs may be a potential source for repayment. He noted that the Idaho State Building Authority is working with them to keep costs as low as possible to help with this. He concluded that the Foundation is working hard on this issue, but cannot commit to a specific timeline for repayment yet, and asked that a Board member be assigned to work with the Foundation and the UI to provide input into the process.
Board member Terrell requested that Mr. McMurray written comments be included as part of the permanent record (see attachment A)
Board member Lewis commented on the Board intent to conduct a thorough review of all issues relative to the loan, and reminded the Board of their responsibility relative to institutional foundations.
Board member Hall stated that he had decided to refer the Board's executive committee to assume oversight over the management review. He noted that Board member Hammond removed himself from this responsibility given his ties with the State Building Authority, thus he and Board member Lewis would assume oversight and communicate back to the Board regularly on progress and ensure documents requested from the University are received. He noted that they would like to begin the review as soon as possible.
|UI Foundation Loans||Board member Hall recommended that action be taken regarding the outstanding loans with the UI Foundation. This issue was deemed an emergency issue needing resolution at this meeting given that one of the notes has a due date of July 1, 2003.
To authorized an extension of the current note ($6,000,000) previously due on July 1, 2006 with the UI Foundation under the same terms with an extension of the due date to December 31, 2004 - Motion carried unanimously
To reduce to writing the other outstanding note ($2,000,000) with the UI Foundation and have a due date of December 31, 2005 with interest set at the prime rate(federal prime rate) - Motion carried unanimously
|UI Foundation Note Interest Rate||To amend the Board of Regent's agreement for the extension of the obligation of the UI Foundation to the Board in the amount of $2,030,198.17 to reflect an interest rather of 1% per annum rather than the previously referenced federal prime rate - Motion carried unanimously||10/2-3/2003||7-8|
|Carryover Authorized Unspent Funds||To approve the requests from the college and universities to carry-over authorized but unspent funds from FY02 to FY03 as requested - Motion carried unanimously||10/3/2002||6-7|
|Request to Carry Forward Authorized Unspent Funds||To approve the requests from the institutions and agencies to carry over authorized but unspent funds from FY2003 to FY2004 - Motion carried unanimously||10/2-3/2003||6|
|Timber Sale||Sale of timber at public auction to Potlatch Corporation described as TS-20011, West Hatter Creek - Informational Item||1/21/2002||17|
|Audits/Financial Reports||Audited financial statements of UI Foundation, Inc and the C.I.T. for fiscal year ending June 30,2001 were sent to SBOE office - Informational Item||3/7/2002||8|
|Audits/Financial Reports||Audited financial statement of UI, the UI Foundation, Inc., and the Consolidated Investment Trust for fiscal year ending June 30, 2003 were sent to the SBOE office -Informational Item||12/4-5/2003||11|
|Sale of Timber to Riley Creek Lumber||Sale of timber to Riley Creek Lumber Company was reported to SBOE - Informational item - no Board action required.||12/4-5/2003||11|
|Facilities Lease with Idaho State Building Authority (IdahoPlace)||It was moved by Mr. Manning and seconded by Mr. Agidius to approve the request from the University of Idaho to enter into a Facilities Lease with the Idaho State Building Authority in the form presented to the Board with respect to the Idaho Place in Boise, Idaho beginning in FY2004. The rental payments due thereunder to be paid from currently budgeted lease payments upon expiration of the MK Place IV leases on August 31, 2003, and from other institutional and appropriated funds for University departments, programs and services occupying the Project. (Mr. Manning as maker of the Motion voted Aye then changed his vote No - the motion carried 6-1) (Motion #23)||1/21-22/2002||13|
|Facilities Lease with Idaho State Building Authority (Idaho Water Center)||It was moved by Mr. Manning and seconded by Mr. Agidius to approve the request from the University of Idaho to enter into a Facilities Lease with the Idaho State Building Authority in the form presented to the Board with respect to the Water Center in Boise, Idaho, beginning in FY2004. The rental payments due thereunder to be paid from currently budgeted lease payments upon expiration of the MK Plaza IV leases on August 31, 2003 and from other institutional and appropriated funds for University departments, programs and services occupying the project - (Mr. Manning as maker of the motion voted Aye then changed his vote to No - the motion carried 6-1) (Motion #24)||1/21-22/2002||13-14|
|Ground Lease to USDA/ARS||To approve the UI's request to enter into a 25-year ground lease with the USDA/ARS on the UI's West Farm in Moscow.
It was clarified that if an extension is sought on this contract, it should be brought back to the Board for approval.
To approve the UI to enter into an agreement w/the USFS and the UI Foundation re the Water Center - Motion carried unanimously
Provides for UIF’s acquisition of 3.26 acre parcel in Boise and for the USFS purchase of condominium space at the Water Center.
|Leases||To approve the request by the UI to convey title to 0.411 acres of property to the State of Idaho, Idaho Transportation Department to allow for improvements to UI Highway 95 along the eastern boundary of the UI in Moscow - Motion carried unanimously
To approve the request by the UI to market and sell its 35.27-acre parcel, Clark Fork Field Campus, east of Sandpoint - Motion carried unanimously
|MK Plaza IV Lease Extension||To approve the request by the UI to exercise the option provided by the "Ninth Amendment to the Office Lease" at MK Plaza in Bosie and extend the existing lease terms through September 30, 2004; and negotiate terms for further extension of the lese as needed to accommodate the scheduled completion date for the Idaho Water Center and Wright Learning Center - The motion carried unanimously||1/20-21/2003||5|
|Idaho State Building Authority Bonded Projects||To authorized the CEO of UI or his designee to finalize and execute the Site Lease, the Facilities Lease, the Development Agreement and the Operating Agreement for the Teaching and Learning Center at the UI in substantially the same form as the draft agreements presented to the Board with the agenda materials -Motion carried unanimously||6/26/2003||7|
|Facilities Lease Extension with MK Plaza in Boise||To approve the request by the UI to extend portions of the existing lease at the MK Plaza in Boise through June 2005 by entering into the "Eleventh Amendment to Office Space" between MK Plaza Trust and the Regents of the UI - Motion carried unanimously||10/2-3/2003||6|
|Naming Building Three, Idaho Place Project||It was moved by Mr. Agidius, seconded by Dr. Howard and carried (7-0) to approve naming Building Three, IDAHOplace project in honor of Thomas C. Wright (Motion #12)||3/7/2002||9|
|Naming/Memorializing Buildings/Facilities||Information Only – the UI Foundation wishes to name its Administration Building at University Place in Idaho Falls in honor of Mr. Fred Tingey||4/10/2002||11|
|Naming of Idaho Research Park Building||To approve the UI's request to name the new building at the UIRP in Post Falls in honor of the Jackling family -Motion carried unanimously||6/27/2002||5|
|Naming/Memorializing Buildings/Facilities||Information Only – The report of spaces within UI buildings named for donors/individuals and approved by President Hoover during the past year; all spaces are within the J.A. Albertson Building||8/14/2003||6|
|Executive Session||To grant Dr. Robert Hoover administrative leave with pay beginning March 1, 2003 through August 31, 2003 - Motion carried unanimously
It was noted that Dr. Hoover would continue his involvement with fundraising and promoting for the UI during the period, and that the leave would ultimately benefit the University.
|Personnel||To approve the termination settlement between UI and a former employee - Motion carried unanimously||10/3/2002||14|
|Personnel||Appointing Brian N. Pitcher Acting President for the period March – August 2003 while President Hoover is on administrative leave w/pay. Dr. Charles Hatch appointed acting provost, and Margrit von Braun appointed acting VP for Research for same time period -Motion carried unanimously||12/11/2003||10|
|Personnel||Appoint Judith T. Parrish as Dean of the College of Science - Motion carried unanimously||6/26/2003||8|
|Non-delegated Appointment||To approve the request by the UI to appoint William Cone as Psychiatrist at a salary equal to or greater than 75% of the president's base salary as detailed in its Human resources agenda - Motion carried unanimously||10/2-3/2003||8|
|President Search||To delegate to the Board's Executive Committee the authority to begin searching for an interim president at the University of Idaho - Motion carried unanimously||5/22/2003||1|
|President Search||The Board reconvened in open session. President Hall introduced the recommendation from the Executive Committee that the State Board appoint Mr. Gary Michael as the Interim President of the University of Idaho.
To appoint Mr. Gary Michael as Interim President of the University of Idaho, effective immediately and lasting until such time as the new president is appointed. Mr. Michael will receive no salary. Housing in Moscow will be provided to Mr. Michael for the duration of the time he serves as Interim President. With this action the current acting president Dr. Brian Pitcher will return to his previous position of Provost at the appropriate salary - Motion carried unanimously.
|President Search||Mr. Hammond reported that the committee has developed a schedule for completing the search and will advertise in September - Informational Item||8/14/2003||7|
|Open Forum||Mike Nicholl, UI Assistant Professor, spoke to the Board on the discontinuance of the Geological Engineering program.||6/26-27/2003||2|
|Progress Report||Gary Michael and Brian Pitcher gave the UI progress report.||6/26-27/2003||2|
|MOU - Higher Education Center, Coeur d'Alene||It was moved by Mr. Manning, seconded by Mr. Hammond and carried (7-0) to approve the UI entering into a Memorandum of Understanding with the Idaho Department of Commerce, North Idaho College, the City of Coeur d'Alene and the Lake City Development Corporation - Motion #20)||4/10-11/2002||11|
|Sale of UI Coeur d'Alene Annex Building||To approve the UI's request to sell the real property known as 817 River Avenue, Coeur d'Alene, Idaho, to North Idaho College - Motion carried unanimously||6/27/2002||5|
|Purchase of NMR Spectrometer, Divestiture and Acquisition Agreement for Boise Laboratory Replacement Act of 2000||To approve the UI's request to purchase a high field NMR spectrometer to perform liquid state structural and dynamic studies of proteins - Motion carried unanimously||8/15/2002||4|
|Acquisition of Property Adjacent to the UI Experimental Forest in Latah County||The Board discussed the purchase of property adjacent to the UI experiment forest, including why the full parcel needed to be purchased, how using funds for purchase would impact other campus programs, and if the purchase would yield revenue down the road.
To approve the request by the University of Idaho to proceed with the process to complete the purchase of the 831.94 acres of property with an appraised value of $1,050,000 and delegate to the Executive Director the final approval of the acquisition provided the environmental assessment and title search is completed and the purchase price is at or below the appraised value - Motion carried unanimously
|Idaho Place/Idaho Water Center Report||Dr. Hoover and Dr. Bowen made introductory statements and introduced others who will be providing information to the Board - Pat McMurray, UI Foundation President; Wayne Meuleman, Executive Director of the Idaho State Building Authority; Carl Dreher, Director of the Idaho Department of Water Resources; and Bruce Newcomb, Speaker of the Idaho House of Representatives. A question and answer exchange ensued, providing the following clarification of the issues:
* ISU and UI have offered small programs in Boise for many years. Additionally, following encouragement from the Legislature to purchase rather than lease facilities, the institutions began planning this move about seven years ago, at which time the UI Foundation and the Idaho Department of water Resources showed interest in the effort.
* The building construction is being paid for through revenue bonds. The bonds are non-recourse bonds, which means that if the state were to elect to not renew the lease, the Idaho State Building Authority would take the facilities and try to put them to some other use in order to pay the bondholders.
* Although leasing space in this type of venue is a new venture for the UI, they expressed confidence that they will be able to fill the space.
* The Idaho State Building Authority (ISBA) is carrying the risk on the facilities - if leasing dollars do not come in, the ISB is responsible, not the institutions. Additionally, the ISBA will wait to see who the base tenants are going to be before they will authorize funding and construction to ensure that lease obligations will be fulfilled.
Board member Lewis questioned whether there were other ways to go about accomplishing the goal without the substantial risks that this venture provides. Mr. Meuleman assured Mr. Lewis that the ISBA will not merely accept the signature of the institutions on the master lease, but will also provide for disclosure of companies and scrutiny of the other lessees.
Mr. Lewis expressed additional concerns about parking and noted the importance of ensuring that the Board is not walking into a situation that puts education dollars at risk for unproductive means. Board President Hall expressed his belief that the Board had already approved the project, and noted that unless these problems are irresolvable and the Board is willing to stop the endeavor now, it is important to continue moving forward under previously provided Board approval. Board member Manning expressed interest in a comprehensive review of Board policy to make certain that this sort of enterprise succeeds.
|Report to the Board||UI Teacher Preparation Review Report for Early Childhood/Early Childhood Special Education Blended Certificate Program - Informational Item||8/14/2003||12|
|Cost of College Study||Cost of College Study, a report compiled by UI, BSU, ISU, LCSC - Informational item||12/4-5/2003||11|
|Presentation by Holland & Hart & KPMG regarding University Place Review||Larry Prince of Holland & Hart reported on the review that Holland & Hart conducted regarding University Place. He summarized the scope of work of the review noting that over 4900 hours were spent on the effort. A 600 page report has been drafted.
That the Board of Education of the State of Idaho - Board of Regents of the UI, having received the Management Review report of Larry Prince, Special Deputy Attorney General, and having considered the same, authorize release of the Management Review Report to those persons or entities requesting the same pursuant to the Idaho Public Records ct (Idaho Code Section 9-337 et seq.) with such release to occur following review of the Management Review Report by the Deputy Attorneys General assigned to the Board for redaction of any records or information contained herein, but only to the extent that the Board has a specific affirmative duty under the Idaho Public Records Act to withhold such records or information from public release. The Board Waives, to the full extent necessary for such release, applicable privileges associated with the Management Review Report, including the attorney client privilege -Motion carried 7-0 (Howard absent)
Board President Hall said the report will be released to the public to the full extent of the law at 1:00 pm on Tuesday, December 9, 2003. He also appointed a subcommittee, chaired by Rod Lewis as Chair with Laird Stone and Blake Hall also serving, to review the report in detail and report back to the Board on all issues deemed appropriate.
|Request for New Positions||Asst. Professor, Coop Extension System Dist IV, $36,004.80 -Motion carried unanimously||1/20/2003||5|
|Request for New Positions||Asst Prof., Animal & Vet Science, $58,500 - Motion carried unanimously||1/20/2003||5|
|Request for New Positions||Asst. Prof., Agricultural Economics and Rural Sociology -Motion carried unanimously||1/20/2003||5|
|Request for New Positions||Assoc Professor of Mathematic Education, Polya Extended Outreach - approved||1/21-22/2002||17|
|Request for New Positions||Parking Attendant, Classified, $18,158.40 - approved (motion #13)||3/7/2002||10|
|Request for New Positions||Asst. Professor, Biological & Ag Engr teaching and research, 1l0 - approved||10/3/2002||7|
|Request for New Positions||Asst. Professor of Geomicrobiology, Geological Sciences, $52,000 - approved||6/27/2002||6|
|Request for New Positions||Management Assistant, Biological Sciences, Classified, $32,000 - approved||6/27/2002||6|
|Request for New Positions||Administrative Assistant II in College of Letters, Arts & Social Sciences, and in HRS - approved||10/3/2002||7|
|Request for New Positions||Associate Director, New Student Services - approved||10/3/2002||7|
|Amendment Men's Head Basketball Coach Agreement||To approve the amendment to Employment Agreement with the Men's Head Basketball Coach as detailed in the HR agenda - Motion carried unanimously||10/3/2002||7|
|Request for New Positions||Administrative Assistant II in Materials Science Engineering - approved||12/11-12/2002||10|
|Request for New Positions||Scientific Aide Senior in Food Science and Toxicology -approved||12/11-12/2002||10|
|Request for New Positions||Technical Records Specialist I, Grants & Contracts, $23,920 - approved||3/6/2003||5|
|Request for New Positions||Admin. Asst. II, College of Graduate Studies, $25,001.60 -approved||6/26/2003||8|
|Request for New Positions||Learning Disabilities Specialist, Academic Assistance Program, one-half time, $12,708.80 - approved||6/26/2003||8|
|Request for New Positions||Maintenance Craftsperson, Campus Recreation, Classified $25,480 - approved||8/14/2003||7|
|Voluntary Separation and Retirement Opportunities Program||Information Only report of VSROP (Voluntary Separation and Retirement Opportunities Program)||10/2-3/2003||6|
|Room and Board Rates||Reported rates for 2003-2004 - Informational Item||6/26/2003||3|
|Salary Equal to/Greater than 75% of CEO Base Salary||Joseph Zeller, Dean, College of Art and Architecture; Annual salary $128,003.20 - approved||1/21-22/2002||17|
|Salary Equal to/Greater than 75% of CEO Base Salary||Steven Daley Laursen, Dean, College of Natural Resources; Annual salary $133,016.00 - Motion carried unanimously||4/10-11/200||13|
|FY03 - College and University Allocation||It was moved by Mr. Manning, seconded by Ms. McGee and carried (7-0) to approve the FY03 allocation for BSU, ISU, UI, LCSC and system-wide needs as presented in the exhibit - (Motion #23)||4/10-11/200||11|
|FY03 Student Fee and Tuition Rates||Board members expressed concerns about the need to raise student fees. Students were thanked for providing input into the process and for their understanding of the necessity of increasing student fees and tuition rates.
Mr. Hall suggested the Board look into implementing a uniform fee policy so future students will have a better feel of anticipated costs over the term of their education.
It was moved by Mr. Manning, seconded by Mr. Stone and carried (7-0) to approve the fee and tuition rates for FY03 for BSU, ISU, UI, LCSC and EITC as recommended and displayed in the exhibits - (Motion #25)
|FY04 Budget Request Process||Mr. Manning said the overall priorities would be set in August. He recommended looking at an MCO or a modified MCO with a list of priorities. He felt that until the April funding figures are released , that would be the best way to deal with the budget issues.
Mr. Hall suggested the Board review preliminary budget information at the May retreat and give instructions to the staff at that time. Mr. Manning will come prepared with the best estimate of available resources.
|Second Reading: Section F - Policies Regarding Nonclassified Employees||It was moved by Mr. Manning and seconded by Ms. McGee to approve the Second Reading the changes to sections to Human Resources, Section F - Policies Regarding Nonclassified Employees as presented in the exhibit.
Mr. Agidius said it was his understanding from First Reading that all nonclassified employees at the agencies and institutions were being made "at will" at the discretion of the CEOs. However, the Second Reading indicates the agency employees only will be "at will" and the contracts will be maintained at the institutions, which was not what was discussed in March. He felt there needed to be discussion on why the agencies are being distinguished from the institutions. Mr. Gary Stivers said the intent of the changes to the policy were to meet some needs the agencies were experiencing and when the first draft was written, an option was put in for the institutions to either go with contract or "at will" employment for their nonclassified employees. Since that time, some issues have been brought up by some of the institution groups that indicate there does need to be further discussion before changes are made. He asked the Board to proceed with the changes to "at will" employment at the agencies in order to meet current financial needs.
Mr. Agidius asked if there were objections to allowing the institutions to make the decision. Mr. Stivers said there are many changes going on at the campuses and they felt the changes should be deferred unless the need arose. Mr. Hall said the work "may" in the policy's First Reading as it relates to the institutions giving contracts had been changed to "shall" for Second Reading. He felt it has been the policy of the Board to not mandate to the institutions what they should do relative to employment issues, but allow them flexibility. Mr. Agidius agreed and felt the Board should not get into the position of dictating to agency heads or institutions what they should do.
Mr. Ken Prolo said in the higher education area, nonclassified employees are typically given a contract. He said there was concern it would impact recruiting and retention. Mr. Hall felt changing the wording back to "may", would not require the institutions to operate in a different fashion. Mr. Prolo agreed, but said the feelings on campus are that they would prefer that option not be available. Mr. Dean Froelich agreed with Mr. Prolo that changing the word to "may" would not necessarily change how things are being done, but it does create anxiety for the group with the least employment security of the three groups on campus. Ms. Jane Hochberg advised that the original language in the policy said "all nonclassified employees serve pursuant to a contract."
The motion was amended by Mr. Agidius and Ms. McGee to change the word back to "may" under 1.b.i rather than "shall" and insert "if the institution chooses to offer employment contracts to its nonclassified employees. The amendment carried (7-0) - (Motion #30)
|Salary Equal to/Greater than 75% of CEO Base Salary||There was a question regarding the UI College of Law Dean being paid with part UI Foundation dollars. It was explained that it is common practice to offer both a salary and a professorship and the Foundation stepped forth to pay for the professorship. The UI currently has about 12 professorships, some of which are endowed, some of which are annually funded. They are generally awarded to senior faculty.
Donald L. Burnett, Jr., Dean of the College of Law and Professor of Law, $150,009.60, plus $25,000 privately-funded professorship (UI Foundation funding) - Motion carried unanimously
|Salary Equal to/Greater than 75% of CEO Base Salary||Gary Maki, Center for Advanced Microelectronics and Bio-molecular Research (CAMBR), $165,006.40 - Motion carried unanimously||6/27/2002||6|
|Salary Equal to/Greater than 75% of CEO Base Salary||Sterling Whitaker, Professor of Electrical Engineering, CAMBR, $165,006.40 - Motion carried unanimously||6/27/2002||6|
|Salary Equal to/Greater than 75% of CEO Base Salary||Laura Hubbard, Interim Vice President for Finance and Administration & University Bursar, 32% increase to $123,510.40 – temp appt. - Motion carried unanimously||3/6/2003||5|
|Salary Equal to/Greater than 75% of CEO Base Salary||Temporary Appt. Acting Provost, Charles Hatch, $154,003.20 - Motion carried unanimously||4/17/2003||6|
|Salary Equal to/Greater than 75% of CEO Base Salary||Appoint Michael Weiss as Dean of the College of Agricultural and Life Sciences, $150,009.60 - Motion carried unanimously||6/26/2003||8|
|Executive Session||To approve the settlement of the litigation between PBI Construction, Inc. and the Regents of the University of Idaho in substantially the same form as the draft settlement provided for the Board's review on March 6, 2003, and to authorize the University of Interim Vice President of Finance and Administration to execute the settlement on behalf of the Regents of the UI - Motion carried unanimously||3/06/2003||10|
|UI and UI Foundation||Attachment A - Pat McMurray talking points for SBOE Presentation on 3/6/2003 * see minutes for the 2 page executive session item regarding the $10M in obligations between the UI and UI Foundation.||3/06/2003||11-12|
|FY 2004 Student Fees/Tuition Rates||Each institution spoke to their proposed fee increases. Students from each institution presented their positions on fee increases. Jerilynn Mecham, ISU, spoke in favor of the proposed fee increases at ISU, but challenged the administration try to find a way to not return with additional fee increases for a period of three years. Jeremy Pearsall, ISU, spoke in favor of a compromise fee increase of 4% at ISU. Jennifer Redford, LCSC, spoke in opposition to the proposed fee increase at LCSC. Mason Fuller, UI, spoke in favor of the fee increases at UI. Chris Mathias, BSU, spoke in favor of the proposed fee increases at BSU. A discussion from Board members ensured regarding the proposed fee increases.
To approve the fee and tuition rates for FY 2004 for BSU, ISU, UI, LCSC and EITC as recommended - Motion carried 5-3 (Hall, Hammond and Stone dissenting)
|FY2004 College & University Allocation||To delegate to the Executive Director to approve the FY2004 allocation of the college and universities appropriation for FY2004 to be based on Board policy -Motion carried unanimously||4/17/2003||5|
|Final Reading: Governing Policies and Procedures, Section V.R. Student Fees||To approve the final reading to changes to Idaho State Board of Education Governing Policies and Procedures Section V.R. Establishment of Fees to change the time line for setting student fees and to change the criteria used to set student fees as displayed in the exhibit - Motion carried unanimously||10/2-3/2003||6-7|
|Student Fees Presentation||Mason Fuller, ASUI President, reported to the Board on concerns related to student fees and access to quality education. He was joined by the Student Body Presidents from BSU, LCSC and ISU.
Mr. Fuller said the issues related to fees are complex. They include: a lack of transparency as to where the general education fees come from and where and how they are spent; the burden on students and their families; no apparent improvement in services, program quality or access. He said that the general consensus is that increased fees seem to be going towards maintaining the status quo.
Board member Hammond asked how much of the rising student debt is due to cost of living increases and additional conveniences and services provided to students. Mr. Fuller said equipment such as mandatory laptops, lab fees, text books, electronic devices, etc., have driven up the cost more than conveniences on campus have. He used the term "value erosion" in describing what is going on, but agreed there were improvements in some areas. He suggested the improvements may be due to realignment.
Board member Hall asked the panel if it was time to abandon the tuition approach. Mr. Fuller said that he thought it was possible to show where the funds came from and how they were spent without taking that step.
Board member Hall noted it does seem to take longer to get a bachelor's degree and wondered how much of that was due to lifestyle issues versus access issues. Mr. Fuller said many students have expressed to him that they are unable to get into a class when they need to. Mr. Hanks and Mr. Halek agreed. Mr. Holman added that the current lifestyle issues are that more students have to work while going to school, there are more nontraditional students in attendance which impacts access, and there is less financial aid available.
Board member Hammond thanked the panel saying how important their input was in gaining a better understanding of the issues. Board member McGee asked that students from the other schools be invited to report in the future so that every institution has been represented.
|Presidential Search - Update||Board member Hammond reported that there are nine candidates and they will be interviewed the second week in December. The finalists will then be invited to campus in January after school resumes - Informational Item||12/4-5/2003||13|
|Student Health Insurance Contract/Premiums||To approve the request by UI to authorize the Vice President for Finance and Administration to enter into a contract with Student Resources for the Student Health Insurance Program policy underwritten by the MEGA Life and Health Insurance Company for 2003-2004 - Motion carried unanimously||6/26/2003||5|
|University Place||President Bowen reported that ISU has been meeting with the UI Foundation to pursue completion of the ISU building plans at University Place in Boise. ISU is willing to commit $30,000 towards a building design; UI Foundation will also commit to $30,000. Dr. Bowen asked for the Board's' authorization to continue this effort to complete the building plans.
Board member Terrell objected to the UI
Foundation committing any money given their current financial obligations. UI interim President Michael offered to contribute the UI Foundation's portion if necessary. Board member Hammond said he is willing to consider the proposal.
There were no objections to ISU moving forward with the request.
|Trail Easement - UI Taylor Ranch - Valley County||To approve the request by the UI to grant an easement to the United States authorizing the U.S. Forest Service to construct, repair, and maintain a non-exclusive easement for trails and bridges across Regents' property at the UI Taylor Ranch in Valley County - Motion carried unanimously||4/17/2003||3-4|
|Employee Health Insurance Program||Laura Hubbard informed the Board regarding the Request for Proposals process currently underway at UI for its Employee Health Insurance Program - Informational Item||4/17/2003||4|
|Idaho Promise Scholarship B Award||To approve the recommendation that the amount of the Idaho Promise Scholarship Category B be $500 per student for those current recipients who maintain eligibility and for qualified first year entering students under the age of 22 in the academic year of 2003-04 - Motion carried unanimously||4/17/2003||5|
|New Graduate Program: MA Philosophy||To approve the UI's new Master of Arts in Philosophy -Motion carried unanimously||8/14-15/2003||8|
|Executive Session||To authorize the UI to enter into two settlement agreements as discussed in Executive Session - Motion carried unanimously||8/14-15/2003||11|
|Teacher Preparation Review Report for Early Childhood Program||Dr. Bob West of the Department of Education reported to the Board regarding this review report and recommended it be approved.
To approve the state team report approved by the Professional Standards Commission at its June 23-24, 2003 meeting recommending conditional approval of the early Childhood/Early Childhood Special Education Blended Certificate (Birth-Grade 3) Program at the UI - Motion carried unanimously
|Presidents' Salaries||To set presidents' salaries at the same level as they are currently, and in event of financial exigency, may even be reduced - Motion carried unanimously||5/15-16/2002||1|
|Executive Session||To approve the UI settlement on personnel issue - Motion carried unanimously||6/27/2002||10|
|FY04 Budget Enhancement Requests||To footnote in the budget request the equity funds needed to meet the equity study findings of the Board -Motion carried unanimously
Board member Manning clarified that this means the Board is prioritizing for the Legislature and the Governor that our first priority enhancement is funding to make up prior year inequities discovered when the Board conducted the equity study
|New Graduate Program - Ph.D. Program in Food Science and Toxicology||Brian Pitcher, UI, discussed the various aspects of this program proposal noting that approval by the Board will allow Idaho to keep Idaho students in Idaho.
To approve the UI's new Ph.D. program in Food Science and Toxicology - Motion carried (Board member Hall was out of the room)
|Agreement and Claims||To approve the Agreement to Retire and Release of Claims between the Regents of the University of Idaho and George Labar contingent upon review by Board's counsel and counsel's conclusion that the agreement is consistent with the existing letter agreement and the agreement is a final conclusion of Mr. Labar's employment - the motion carried unanimously||3/11-12/2004||3-4|
|Presidents' Council Report||Gary Michael, UI, gave a presentation about the financial issues facing the institutions. Specifically, Mr. Michael discussed the Sarbanes-Oxley Act and how it affects the oversight of operations, effective financial control, managing risk, financial statement preparation and making financial statements transparent. Mr. Michael went on to suggest that two committees ought to be formed; namely, an audit committee and a finance committee. President Hall asked Board member Agidius to chair the audit committee, and that he meet with Mr. Michael.||3/11-12/2004||5|
|Open Forum||Steven Copkey brought the issue of the consolidation of the School of Letters, Arts and Sciences at the University of Idaho. There was discussion about retracting the press release and that perhaps a partnership between public and private entities could be utilized. There was discussion that committee members are investigating the proposal.||3/11-12/2004||7|
|Personnel||University of Idaho requested the approval to delete 14 positions.
To approve the request by the UI to delete fourteen (14) positions (9.80 FTE) - Motion carried unanimously
||To reconsider the fee schedule for UI approved at the January 26-27, 2004 Board meeting - Motion carried unanimously||3/11-12/2004||11|
|Student Fee Increases||Gary Michael requested that the Board allow the UI to come back to the Board at the April meeting at attempt to balance the budget for FY05. The university has already cut program and have leveraged as much as possible.
There needs to be various cuts and holdbacks, student fees, and support from the legislature, instead making the students bear the entire brunt of the burden. A compromise of 8.5% fee increase was agreed upon. Deferred maintenance being placed totally on the backs of the students is too much.
To approve the request by the UI to submit a fee increase proposal for FY2005 in excess of 10% to be presented at the April 2004 State Board of Education meeting - The motion failed by a vote of 2-to-4 (with Howard, Lewis, Terrell and Hall dissenting.)
|Capital Projects - Intramural Field Renovations||In June of 2003, the State Board of Education and Regents of the University of Idaho approved $150,000 for the purpose of the planning and design of the Recreation, Intramural and Athletic Field Renovation project. The university contracted with Hatchmueller, a landscape architect location in Coeur d'Alene, Idaho, to perform the approved work. Hatchmueller is currently in the final phases of design and is in the process of achieving completion of the construction documents. Project schedule assumptions call for construction documents to be completed during winter 2003/04, bidding to occur during early spring 2004, and construction to occur during summer of 2004.
To approve the request by UI to proceed with the construction phase of the Recreation, Intramural and Athletic Field Renovation project and to increase the project and to increase the project budget from $150,000 to $1,400,000 using auxiliary funds - The motion carried unanimously
|Coaching Contracts||University of Idaho requested one new appointment and one reappointment of head coaching personnel.
In discussions on the appointment of Nick Holt as the new head football and reappointing Debra Buchanan as the head volleyball coach, Kent Nelson, of the Attorney General's office, pointed out that there was a major change in Ms. Buchanan's contract regarding liquidated damages, in that this clause had been removed from the contract. Mr. Terrell stated that all the contracts should be consistent across the board for all the institutions. Mr. Nelson pointed out that there were specific policies regarding multi-year athletic director or coach contracts, and the Board had mandated that the liquidated damages clause was one that could not be removed arbitrarily from any such contract.
Mr. Lewis questioned Sections 3.2.4 and 3.2.5 regarding obligating the University of make payments and whether they deviated from the model contract. However, in discussions with Mr. Michael, they follow Board policy and are standard across the country.
To approve the request by University of Idaho to appoint Nick Holt as Head Football Coach (1.0 FTE) and to reappoint Debra J. Buchanan, Head Volleyball Coach (1.0 FTE). Both positions are for fixed terms of four years and both are supported by appropriated funds.
In discussions of the motion, Mr. Terrell stated that the liquidated damages clause should be added back into Debra Buchanan's contract; and he would support the motion if it were. President Hall concurred. Mr. Agidius raised the fact that Ms. Buchanan's contract is based on a model contract only and that the University needed to make the Board aware of the change. However, legal counsel informed the Board that the liquidated damages clause is a required provision - whether it is for $30,000 or $0.
Mr. Lewis withdrew his motion, and Mr. Agidius seconded its withdrawal.
To approve the request by University of Idaho to appoint Nick Holt as Head Football Coach and reappoint Debra Buchanan as Head Volleyball Coach with the liquidated damages added back into Ms. Buchanan's contract, but with no action by the Board on the amount and that the amount be at the discretion of the University of Idaho - Motion carried unanimously
|3-Year Renewal of Verizon Contract||Verizon offers the only viable service in the area at this time. The university, in the name of the Regents of the UI, has contracted for campus Centrex telephone services from Verizon since 1994. Centrex provides all telephone switching equipment, inter-building and inter-facility transport infrastructure, maintenance, repair, activation, deactivation, and location changes for specified campus facilities based upon a monthly per-line fee. The university maintains all intra-building infrastructure and equipment and works in very close coordination with Verizon to provide telephone services to the campus.
To approve the three-year renewal amendment to contract ICW# ID0201155/ID9901110 between the Regents of the UI and Verizon, and to authorize the UI Vice President for Finance and Administration to sign a contract amendment that is in substantially the same form as the amendment submitted with this agenda item - motion carried unanimously
|IWC Leasing, Operations an Maintenance Contract||By unanimous request, it was determined that the Agenda Item #6 - University of Idaho Water Center Leasing, Operations and Maintenance Contract - would be put on the April 2004 meeting agenda and that a thorough presentation would be made at that time.||3/11-12/2004||13|
|Personnel||To approve the request by UI to add on (1) new non-faculty exempt position (.75 FTE) and to delete five (5) positions (4.70 FTE) - Motion carried unanimously||4/22-23/2004||10|
|Land Transfer and Easement to Idaho Transportation Department||Jeff Shinn introduced this item to the Board. UI staff discussed the land transfer proposal. It is a farm property south of Moscow on Highway 95.
To allow the UI to convey 0.09 acres of unused property on the Kambitsch Experimental Farm and grant a temporary easement to the Idaho Transportation Department to authorize the completion of federal Highway 95 widening project between Lewiston and Moscow - Motion passed unanimously
|Timber Sale||Jeff Shinn introduced this item to the Board noting that it wasan informational item. Laura Hubbard of UI responded to questions from the Board. She noted that the basis for the timing of this sale has to do with the research and academic programs of the institution and management of the forest.||4/22-23/2004||11|
|Tuition Waiver Reports||Jeff Shinn introduced this item to the Board and said the computer science and information technology portion of the waivers are based on past economic conditions. He asked the institutions to update the Board on the current need for such waivers.
UI was asked how it utilized partial waivers and they noted that they had continued to make aggressive use of the waivers that the Board has approved. Board member Lewis asked UI to provide a thorough presentation on how these partial waivers are granted at the June meeting.
To accept the Nonresident Tuition Waiver - Fall 2003 reports for BSU, ISU, UI and LCSC as presented on pages 33-37, subject to the information that will be presented by UI at the June meeting - Motion carried unanimously
|Open Forum||Mike Patano of Coeur d'Alene, spoke to the Board about the restoration of UI College of Art and Architecture. He respectfully requested that the Board begin immediately to restore the College of Art and Architecture and assure that no other major decisions be made until a process has been put into place to bring about restoration.
Eric Roberts of Moscow, and a student of architecture at UI, presented a petition for the record, which was signed by 350 students who support the effort to restore UI College of Art and Architecture.
Chelsie Hansen of Moscow, and graduate student in Art at UI, spoke to the Board about the need to restore the College of Art and Architecture at UI.
|Land Purchase University Place/Idaho Falls||Dr. Bowen introduced the topic of this land purchase noting that UI Foundation is seeking to divest itself of the property and ISU is interested in acquiring it. Ken Prolo of ISU highlighted the scope of the property referring to a map that was provided to the Board in their agenda packets.
There was discussion about the leases currently in place with tenants of the Tinney Building, which is on the property. There is not a master lease nor do the current leases have change of control provisions, which means the new owner is not at liberty to cancel the current leases, some of which are for 99 years. UI lease in the Tinney Building is for 10 years and goes until 2010. Brian Pitcher said the sale of the property would not change UI commitment to the students, the community and the programs in Idaho Falls.
President Hall asked for the information that was referenced in discussion (the appraisal, leases, MOU's, etc.) to be provided to SBOE staff for analysis so the Board can be more fully information on this item.
To authorize ISU to continue with negotiations to purchase land and improvements at University Place-Idaho Falls, including acquiring a current appraisal, and to take other steps as needed toward bringing about final terms of an agreement -Motion carried unanimously
|Idaho Water Center Sublease to WGI||Jeff Shinn introduced this item reviewing background information provided in the agenda packet. President Hall directed the focus of discussion to the specific sub-lease of approximately 4,250 square feet of retail space on the first floor of the Idaho Water Center to Washington Group International (WGI).
Laura Hubbard of UI reviewed key milestone dates indicating that substantial completion of the building is targeted for August 10, 2004, with the move in period being September - December 2004.
It was noted that leasing the space to WGI, under the terms presented, would allow UI to utilize facilities it otherwise would not have access to. Brian Pritcher of UI said the WGI lease is for classroom space and not office space.
The Board was directed to the impact statement in the agenda packet noting that the tenant improvements were listed there. Ms. Hubbard said that those costs were all paid up front.
President Hall asked about parking access and how this lease would impact the already limited parking. Ms. Hubbard said that the parking in that area is managed by Capitol Building Parking and wasn't able to say how the parking will be affected.
Board member Lewis apologized for the lack of time that was available for the presentation today and President Hall said the full presentation that was scheduled for today's meeting will be moved to the June agenda.
Mr. Terrell asked if the contract would come back to the Board before it is signed to assure that there is opportunity to review everything to make sure that it complies with the motion. President Hall said that legal counsel would review the contract and make sure that it is in order.
To authorize the University of Idaho to proceed with subleasing approximately 4,250 square feet of retail space on the first floor of the Idaho Water Center to Washington Group International (WGI). It is understood that WGI will pay all tenant improvement and furnishing costs in advance. WGI will pay for 50% of the lease payments and operating costs for the designated space; UI will pay the remaining 50% of costs. As part of this agreement, WGI will pay a total of $1,500,500; UI will pay a total of $485,000 over a 10-year term - Motion carried 5-1 (Hall dissenting)
|Idaho Promise Scholarship||Jeff Shinn introduced this item.
To approve the amount of the Idaho Promise Scholarship, Category B, to be $250 per semester per student ($500 annually) for those current recipients who maintain eligibility and for qualified first year entering students under the age of 22 in the academic year 2004-2005 - Motion carried 5-0 (Stone abstained)
|Election of Officers||It was moved by Mr. Agidius and seconded by Mr. Terrell and carried (4-0, Howard absent) to elect Mr. Rod Lewis as President
It was moved by Mr. Terrell and seconded by Mr. Hall and carried (4-0, Howard absent) to elect Mr. Laird Stone as Vice President
It was moved by Mr. Hall and seconded by Mr. Agidius and carried (4-0, Howard absent) to elect Mr. Milford Terrell as Secretary.
At this time, President Lewis made concluding remarks. He thanked Mr. Hall for his services as the outgoing Board President. He noted some of the highlights, including the K-12 Standards Based Education System, the ISAT statewide testing, the statewide planning policy for higher education, the hiring of two university presidents, and the investigation into the University Place situation.
|Personnel||To approve the request by UI to appoint Dr. John Hammel as Dean of the College of Agricultural and Life Sciences at a salary equal to or greater than 75% of the chief executive officer's base salary - Motion carried (Board members Hall and McGee were out of the room)||1/26-28/2004||7|
|Appointment of University of Idaho President||Board member Hammond summarized for the Board the details of the selection and interview process the Screening Committee went through to select two exceptional candidates for the Board to interview. He said the Board is now ready to appoint a new president.
Tim White, currently the Provost at Oregon State University, was named as the candidate selected to fill the position of President of the University of Idaho. It was noted that he is an experienced financial manager and has significant managerial experience at a similar sized land-grant institution where he faced issues and challenges similar to those he will face at the UI.
To appoint Timothy P. White as President of the University of Idaho effective July 1, 2004 at a salary of $162,000 and to approve the supplemental contract between Timothy P. White and the UI Foundation as submitted.
Board member Hammond requested the opportunity to give more background on the motion. He explained the Dr. White will receive housing at the President's House, moving expenses, memberships in certain clubs, a vehicle allowance, and tenure as a professor of Biological Sciences in the College of Science. It was noted that Dr. White request tenure because he felt it was important that he be seen as a member of the faculty, and continue his career as an academic and a researcher. Board member Hammond said he supported that request.
Board President Hall asked for further discussion and hearing none called for a roll call vote on the motion.
The motion was unanimously adopted 6-0 (McGee and Howard absent.)
Board member Terrell asked a question abut the Tort Claim Act clause that is included in the contract. Kent Nelson from the Office of the Attorney General responded that it limits the liability of the State and the amount of claims that can be made. If clarifies that this person is covered under this act in the same way that all other state employees are covered.
Board President Hall extended his congratulations to Dr. White. He observed that Dr. White will take the University of Idaho to higher plateaus. He thanked Board members Hammond and Agidius for their work with the Screening Committee.
|Personnel||To approve the request by the University of Idaho for three (3) new positions (3.0 FTE) supported by appropriated and non-appropriated funds; and deletion of three (3) positions (3.0 FTE) as detailed on the Human Resources agenda - Motion carried unanimously||6/17-18/2004||3|
|FY2005 Student Fees and Tuition Rates||The student body presidents in the audience were invited to come forward and speak to the issue of student fee and tuition rates. Isaac Myhrum of the UI recommended and encourage the Board to adopt a 7.05% fee increase proposal from the student body which focused on keeping fees affordable, accountable, transparent, value added and attractive to potential new students.
Gary Michaels, UI, said that fee increases administration is proposing won't solve the funding issues at the institution and if there isn't an MCO from the Legislature, it is likely they will come back to the Board for more money.
To approve a compromise FY2005 fee and tuition increase for UI -- specifically the Residential Non-Instructional fees, line 6 on page 33 -- of 8.5% rounded up or down to the nearest dollar and that the other fees associated with UI would remain as proposed on that page - Motion passed 5-2 (Lewis and Stone dissenting. Board member Agidius was absent.)
|Appointment of Vice President for Finance and Administration||To approve the appointment of Dr. Jay Kenton as Vice President for Finance and Administration of the University of Idaho effective July 1, 2004 through June 30, 2005 a a state salary of $155,000 - Motion carried unanimously||5/18-19/2004||2|
|Rolling Calendar||To approve June 16-17, 2005 as the date, and UI as the location, for the June 2005 regularly scheduled Board meeting – Motion carried unanimously.||6/17-18/2004||1|
|Idaho Water Center Progress Report/Leasing, Operations, Maintenance Contract||
Laura Hubbard of the UI presented a progress report to the Board on IWC leasing agreements and maintenance contracts. She went over the details of the business plan, including one-time and ongoing costs associated with occupying and maintaining the facility.
Board member Hall asked about the UI contingency plan should the legislature not provide necessary funding for occupancy. Ms. Hubbard said that further internal reallocation would take place in that event. Board member Hall asked that the Board be provided with a copy of the internal reallocations made to date, as well as the anticipated future reallocations. Board member Terrell asked UI to assure that the presentation in August includes detailed information about the payment and debt process – UI agreed to do so.
|Sandpoint Research and Extension Center Land Conveyance||To approve the request to convey 1.442 acres of the Sandpoint Research and Extension Center to the City of Sandpoint and to delegate to the UI President or his designee the authority to execute a right of way contract and deed in substantially the same form as the draft agreements presented to the Board with the agenda material – Motion carried unanimously.||6/17-18/2004||5|
|Naming/Memorializing Buildings/Facilities – Taylor Ranch||Laura Hubbard discussed this item. It was noted that all the funds are now in place for this building. To approve the request to name the new building (cabin) at Taylor Ranch Wilderness Field Station in honor of the DeVlieg family and the DeVlieg Foundation – Motion carried unanimously.||6/17-18/2004||5|
|Athletic Conference Affiliation Change Update||
UI staff thanked the Board for their approval and support of their effort to join the WAC and thanked BSU for their support as well. It was noted that an invitation for UI to join the WAC was received.
Board member Terrell asked what the savings will be in regard to travel. It was noted that approximately $175,000 will be saved in travel with the intention to reinvest savings in the programs.
Board member Hall noted that goals of UI to become a Division-I school had been presented some time ago and asked that materials regarding the original costs of being a Division-I school, including how the costs would be met and the status of meeting those costs as represented, be provided to the Board members at the August Board meeting.
|Student Health Insurance Plan Renewal||To approve the request to authorize the VP Finance and Administration to enter into a contract with Student Resources for the Student Health Insurance Program policy underwritten by the MEGA Life and Health Insurance Company for 2004-2005 – Motion carried unanimously.||6/17-18/2004||7|
|FY2005 Operating Budgets||
The Board referred to page 168 of the agenda materials and asked UI for an explanation of the ongoing trend of financial support, which is not sustainable. Brian Pitcher responded that there are substantial public policy issues that impact fixed costs. He noted that the capacity of every institution to deliver quality programs is adversely impacted by the deterioration of facilities and faculty salary issues.
Board member Hall asked UI about possible intentions to go to the legislature with a special bailout appropriation. Brian Pitcher said he is unaware of any special appropriation requests and reiterated that UI is committed to addressing and solving the problem themselves.
Board member Stone agreed there is a system-wide problem, but because UI is an older institution, it faces maintenance and operational issues the other institutions don’t face as yet.
Board member Howard said that the Board should note that the institutions are continuing to come to them about the lack of adequacy of funding for their programs, facilities and services. She suggested that the message this sends to the public is that the Board does not support higher education. She went on to ask for discussion about the use of student fees for instruction.
|Alcohol Waiver Request||The request for motion was deemed moot based on the new policy that was just passed.||6/17-18/2004||10|
|Research Center Grant Program Recipient||To approve funding of the Center for Applied Technology and Natural Resources Management at the UI as recommended by Higher Education Research Council and the on-site review Panel - Motion carried 7-0 (Hall absent)||6/17-18/2004||13|
|Open Forum||Board President Lewis welcomed Dr. Tim White, the new President of the University of Idaho. And, Dr. White introduced Jay Kenton, the new Financial Vice President at the University of Idaho.||8/12-13/2004||2|
|Personnel||To approve the request to delete one position and to appoint Peter Goodwin as Director of the Ecohydraulics Research Center and DeVlieg Presidential Professor of Hydraulics at a salary equal to or greater than 75% of the chief executive officers base salary – Motion carried unanimously.||8/12-13/2004||8-9|
|Coaches Contracts||To approve the request for multi-year employment for the Women’s Head Basketball Coach, Mike Divilbiss, supported by state funds – Motion carried unanimously.||8/12-13/2004||9|
|Athletic Director - Employment Agreement||
To approve the request for a multi-year employment agreement for the Director of Athletics, Rob Spear, supported by state funds – this motion was held. A substitute motion was made later in the agenda.
Board member Stone recommended the motion be tabled until October to give Dr. Spear an opportunity to speak on his own behalf to the Board. President White came forward and reminded the Board about the climate at the University of Idaho when the contract was originally negotiated between Gary Michael and Rob Spear. He noted that Dr. Spear was recruited out of a stable position in the Ag Science department without any guarantees of the long-term outcomes of acting as the Director of Athletics. Dr. White said it would be unfair of the Board to require Dr. Spear t appear before the Board.
|Idaho Water Center Rent/Lease Costs||University of Idaho staff reported to the Board on this item. In response to the Board’s recommendation, UI will provide a semi-annual progress report to the Board.||8/12-13/2004||10|
|Athletic Fund Raising Report||UI staff reported to the Board on this item. It was noted that while the actual funds raised were much less than the estimated amount, UI ended the year with a positive balance.||8/12-13/2004||10|
|FY2005 Intercollegiate Athletic Reports||Jeff Shinn, Office of the State Board, explained that the reports were issued in June, but action was delayed to allow institutional representatives time to review the information.
Board member Terrell asked about gender equity funding. There was lengthy discussion to clarify that the gender equity funds are institutional funds and not state funds.
To accept the Intercollegiate Athletics Report as presented in Tab 5 (originally brought forth in the June, 2004 agenda) -Motion carried unanimously
|College and Universities FY05 Occupancy Costs||To allow the College and Universities to include the amount of $1,460,100 as a Supplemental Appropriation request as part of the FY2006 Budget request, for FY2005 unfunded occupancy costs, and to delegate to the Executive Director the approval to submit the FY2006 total budget request to the Division of Financial Management and the Legislative Services Office, as developed by following the State of Idaho Budget Development Manual guidelines and Board policy - Motion carried unanimously||8/12-13/2004||11|
|College and Universities Building Occupancy Costs||Jeff Shinn introduced this item to the Board.
To allow the College and Universities to include the amount of $592,400 as an Enhancement request for FY2006 Occupancy Costs, and to delegate to the Executive Director the approval to submit the FY2006 total budget request to the Division of Financial Management and the Legislative Services Office, as developed by following the State of Idaho Budget Development Manual guidelines and Board policy - Motion carried unanimously
|Colleges and Universities - Enrollment Workload Prior-Year Funding||To allow the College and Universities to include the amount of $5,189.100 as an Enhancement Request for prior-year unfunded Enrollment Workload Adjustment, and to delegate to the Executive Director the approval to submit the FY2006 total budget request to the Division of Financial Management and the Legislative Services Office, as developed by following the State of Idaho Budget Development Manual guidelines and Board policy - Motion carried unanimously||8/12-13/2004||12|
|Colleges and Universities Funding Equity||
To allow the College and Universities to include the amount of $10,920,000 as an enhancement request for Funding Equity, and to delegate to the Executive Director the approval to submit the FY2006 total budget request to the Division of Financial Management and the Legislative Services Office, as developed by following the State of Idaho Budget Development Manual guidelines and Board policy - Motion carried unanimously
At this time the Board returned to the appointment of Rob Spears as the UI Athletic Director.
To approve the request for a multi-year employment agreement for the Director of Athletics, Rob Spear, supported by state funds such contract to be as per the proposed contract submitted to the Board in the agenda materials, modified as follows: (1) the reassignment described in section 2.2 of the proposed contract shall be removed, along with all references thereto; (2) the term of the contract shall be four years from August 15, 2004, at the annual rate of $135,000 per year; (3) counsel for the Board shall approve the modifications described in items 1 and 2 above, as well as such further modifications as are necessary to make the contract terms consistent with the modifications described in items 1 and 2 above – Motion carried unanimously.
|Personnel||Approved, by consent, the request by the University of Idaho to add two (2) new positions (2.0 FTE)||10/20-21/2004||3|
|College and Universities and Agencies Request to Carry Over FY2004 Authorized Unspent Funds to FY2005||Approved, by consent, the requests for BSU, ISU, UI, LCSC, Agriculture Research and Extension Service, Health Programs, Division of Professional-Technical Education and the Idaho School for the Deaf and Blind to carry over authorized, but unspent funds from FY2004 to FY2005.||10/20-21/2004||3|
|Non-Delegated Appointments and Head Coach Employment Agreement||Board member Terrell noted that the Board staff reviewed these items and found no items for concern.
To approve the request by the University of Idaho for three (3) positions with a salary equal to/greater than 75% of the Chief Executive Officer base salary and a contract extension for the Men's Head Basketball Coach - Motion carried unanimously
|Employee Settlement Agreement||To approve a separation agreement between UI and Wayland Winstead. Total maximum value of the separation agreement, beyond that which is currently due Mr. Winstead under his existing contract of employment with the UI, is approximately $5,800 – Motion carried unanimously.||10/20-21/2004||8|
|Railroad Land Exchange||To approve the request to (1) acquire 10.11 acres of railroad property in Moscow; (2) fund the acquisition by exchanging 5.09 acres of UI Regents property in Moscow; (3) grant an easement to the City of Moscow to accommodate the Paradise Path linear parkway; (4) grant an easement to WATCO to accommodate location of a rail line; (5) accept an easement for future road construction across the railroad right-of-way; and (6)accept a license to make stream enhancements on railroad right-of-way. Motion carried unanimously.||10/20-21/2004||8-9|
|Easement Amendment||To approve a proposed amendment to an existing easement between the UI and Independence, Inc., regarding property in Moscow, Idaho, adjacent to UI property north of Highway 8 (behind Palouse Mall) – Motion carried unanimously.||10/20-21/2004||9|
|Colleges and Universities - Occupancy Costs||Jeff Shinn said these revisions are a result of a need to correct the numbers that were presented in the original request. The FY2005 Supplement request is for the ISU Performing Arts Center. The decrease in replacement value is a result of a reduction in the value of the building.
To increase the College and University FY2005 Supplemental request for Occupancy Costs by $189,000 and the FY2006 Enhancement request for Occupancy Costs by $666,900 -Motion carried unanimously
|Funding Equity||To approve an adjustment in the FY2006 budget request for the College and Universities for the Funding Equity and Unfunded Enrollment Workload Adjustment in the amount of $3,221,800 – Motion carried unanimously.||10/20-21/2004||10|
|Teacher Preparation Program Approval||Approved, by consent, the recommendation by the Professional Standards Commission to accept the state team report as approved by the Professional Standard Commission, thus preparation program at the UI in Moscow||10/20-21/2004||13|
|Idaho Promise Scholarship - Increase Category B Award||By consent, the Board approved the amount of the Idaho Promise Scholarship, Category B, at an amount of $315 per student ($565/annually) for spring semester, 2005, for current recipients who maintain eligibility and for qualified first-year entering students under the age of 22 in the Spring of 2005.||10/20-21/2004||3|
|Presidents' Council Report||Dr. Tim White commended Brian Pitcher who is leaving to take a position out of state. Dr. Kustra expressed his appreciation as well.
Board member Hall asked the record to reflect the Board's gratitude for the service Dr. Lawson and Dr. Pitcher provided to their respective institutions as well as to the State Board of Education. He thanked them for their willingness to work with the Board on educational matters, and for their dedication to the people of Idaho. Board President Lewis thanked both gentlemen, and expressed particular appreciation to Dr. Pitcher for his help as Interim President of UI during a time when that institution was having great difficulties.
|BSU Long Term Facilities Funding Plan||Jay Kenton applauded BSU for their forward-thinking and commended them for creating a system for private donors to match funds. Ken Prolo, ISU Financial Vice President and Ron Smith, LCSC Financial Vice President, echoed the comments noting the proposal has a large amount of potential.||12/1-2/2004||5|
Jay Kenton discussed the purchase of a house currently owned by Tau Kappa Iota Corporation for the amount of $400,102. Mr. Kenton indicated the UI request comes about as a result of an agreement entered into by the State Board of Education in 1962. Acquisition of the Property will be provided through one-time, non-appropriated UI Funds.
Board member Hall expressed concerns about UI financial difficulties as well as the justifiability of purchasing this property when it is unlikely there well be a good return on the purchase. The property appears to be in poor condition and several members of the Board expressed about the value. UI was asked to continue negotiations with the fraternity. Mr. Kenton warned that if the Board fails to approve this request it is likely UI will be sued.
To approve request to purchase the house owned by Tau Kappa Iota fraternity for a purchase price of $400,102 – A roll call vote was taken. Motion failed 3-4 (Hall, Howard, Stone, and Terrell dissenting).
Jay Kenton introduced the topic of increasing student fees by more than 10%. He indicated students at the institution have been involved in the student fee discussions. Issac Myram, UI Student Body President, briefly spoke to the impact on students of the overall financial situation at UI last year. He noted that there is an interest on the part of students to work together on a package that will meet the needs of the institution and the students as well.
Board President Lewis expressed discomfort in dealing with this subject at this time due to a lack of information and the timing of the request. He indicated the Board will look at the institution’s needs when the tine is right and when there is more thorough information available.
Dr. Howard indicated she could support the request to encourage better dialogue and send the message to the Legislature that the Board is willing to do what is necessary to support higher education in this state. Board member Hall said that approving the request would give the Legislature the impression that it wouldn’t have to support higher education.
Mr. Kenton said UI appreciates the desire of the Board to defer this item, but noted that the way the institution interacts with the students from this point on will be impacted.
To not approve the request to bring to the April board meeting student fee increases in excess of 10% - Motion failed for lack of a second.
|Employee Health Insurance||
Jay Kenton discussed UI intent to convert from a fully insured medical coverage program to a self-funded medical coverage program effect fiscal year 2006. With a self-funded program, UI expects to reduce medical costs by 3-5% annually and increase flexibility in the design and administration of the medical plan.
It was indicated that this change would not impact retirees. On another note, Mr. Kenton briefly mentioned that an analysis of retirement benefits has been conducted.
|Idaho Water Center||Board member Hall withdrew from discussion and voting on this matter due to a conflict of interest.
Jay Kenton reported UI is requesting approval to execute the necessary contracts and agreements to complete tenant improvements at the Idaho Water Center to allow UI to vacate the MK Plaza space and to meet obligations to sublease to CH2M Hill. He reported that negotiations are ongoing and dynamic.
Mr. Kenton indicated the proposed tenant improvements to accommodate the CH2M Hill sublease and to complete remaining spaces in the IWC for other tenants is estimated at three million dollars. He also noted that Colliers International gas been engaged to represent the UI in the transaction.
Mr. Kenton said CH2M Hill would like to move in July 1, 2005; design, permitting and building need to take place before then.
Board member Terrell raised concerns about the debt and sought clarification from the UI on what it actually entailed. Board President Lewis raised concerns about the CH2M Hill sublease in terms of the length of the lease versus the cost of tenant improvements.
a. Water Center Tenant Improvements
To approve completion of tenant improvements by the UI in the unfinished portions of the Idaho Water Center, at a cost not to exceed $3,000,000 - A substitute motion was made.
Board President Lewis indicated he could not support a motion that combined the improvements for both CH2M Hill and for the UI occupancy. Board member Terrell concurred.
To approve completion of tenant improvements by the UI to the unfinished portions of the Idaho Water Center relating to the space to be occupied by the UI at a cost not to exceed 1 million dollars - Motion carried 6-0 (Hall formally withdrew from participation in this agenda item)
To approve the sublease of approximately 45,000 square feet of the Idaho Water Center to CH2M Hill for use as a private office space, in the form presented to the Board, and to delegate signature authority in regard to such sublease to the Vice President for Finance and Administration at the University of Idaho. This approval is subject to and contingent on the approval of the sublease by the Commissioners of the Idaho State Building Authority. And, to approve the completion of tenant improvements in said space in an amount not to exceed 2 million dollars - Motion carried 6-0 (Hall formally withdrew from participation in this agenda item)
|FY04 Institutional Audit Reports||Larry Bird, Glenn Storr and Lou Henry of Deloitte Touche were introduced. They updated the Board on the FY04 Institution audit. An Executive Summary was distributed to the Board. Board President Lewis referred to page 35 of the UI audit, and asked for clarification on the process related to the UI Foundation's debt. Mr. Bird referred to an explanation on page 36 and also to page 32 in addressing the concerns. Board President Lewis asked UI to keep the Board updated on the status of the debt.
Board member Agidius thanked Deloitte Touche for their work and services over the last eleven years.
To accept the Fiscal Year 2004 financial audit reports for the UI, BSU, ISU, LCSC, and EITC, as presented by Deloitte & Touche LLP - Motion carried unanimously
|Bond Refinance||Jay Kenton discussed issuing of tax-exempt bonds to refund bonds and to initiate a single bond system. The UI estimates lower interest rates will result in total as well as present value debt service savings. UI would like to move forward on this as a January agenda item.||12/1-2/2004||9|
|Young Land Gift||Jay Kenton reported Merilee Young of Redmond, Oregon, proposed to donate 160 acres of undeveloped forestland in Kootenai County, Idaho, to the University of Idaho.
To approve the request by the University of Idaho to accept a donation of approximately 160 acres of undeveloped forest land in Kootenai County from Merilee Young - Motion carried 6-0 (Agidius absent)
|UI/UIF Request||President White and Jay Kenton spoke about the request by the UI Foundation for an extension of the Promissory Note Extension Agreement. President White noted that UI supports the request. He reviewed a handout that outlined the progress by the Foundation to reduce the debt to date.
Board President Lewis commended the Foundation for their significant achievement in reducing the debt to the level they have over the past year. He expressed support for the extension.
Board member Hall concurred on that point, but expressed concerns as to whether or not the debt could actually be collected. He asked for UI's evaluation of the debt. President White responded that UI believes the collection of the debt is possible. Mr. Kenton noted the Foundation does not have liquid assets to make the payment at this time.
To approve a one-year extension (to December 31, 2005) of the Promissory Note Extension Agreement entered into on October 14,2003, with a principal amount of $5,041,758.69, in substantially the same form as the draft extension provided for Board review - Motion carried unanimously
|Intercollegiate Athletics - Annual Financial Reports||Jeff Shinn, Chief Fiscal Officer for the Office of the State Board of Education, reported on financial items related to Intercollegiate Athletics. In response to an inquiry, the institutions briefly summarize how they were helping to bring revenues into their athletic departments and programs.
President White indicated that the task force analysis suggested that UI athletic program should stay the course of recovery and fo into the WAC as planned. He said that UI will be prudent managers of the overall effort and if it appears it won't be successful then its course of action will be reconsidered.
To accept the Annual Intercollegiate Athletics Reports as presented - Motion carried 6-0 (Hall absent)
|Audit Firm Services Selection||Board member Agidius reported that an Audit Committee of the Board developed the RFP, evaluated proposals and selected the auditor. The results of the evaluation were forwarded to the State Division of Purchasing, its statutory agent for review. At the conclusion of this public notice and notification by the State Board of Education, the State of Idaho/Division of Purchasing will release a Notice of Intent to Award a contract to Moss-Adams LLP of Eugene, OR. The Division of Purchasing will proceed with the required processes to issue a contract.
To ratify the Audit Committee's selection of Moss Adams LLP of Eugene, Oregon for the contractor for auditing services beginning with Fiscal Year 2005 - Motion carried unanimously
|Personnel||To approve the request by the UI to add two new positions (2.0 FTE) supported by appropriated funds and delete forty-three (43) positions supported by appropriated and non appropriated funds - Motion carried unanimously||12/1-2/2004||12|
|First Reading Governing Policies and Procedures - Section II.B.3 - Appoint Authority and Procedures||Jeff Shinn discussed this item with the Board.
To approve the first reading of amendments to Board Policy II.B.3., a process by which the institutions will request specific reauthorization from the Board to fill any position that has been vacant and requires a new "set-up" action. As part of this motion, institutions agree to not include any position in their operating budget if that position has been vacant for more than three (3) years - Motion carried unanimously
|Building Purchase||Board member Hall suggested that a motion to reconsider this item necessary. President Lewis asked for clarification from legal counsel. Board members agreed a motion to reconsider needed to be made and seconded by Board members who previously voted in the majority regarding the University of Idaho building purchase proposal.
A motion for consideration - A roll call vote was taken; motion carried unanimously
Kent Nelson, legal counsel for the Board, introduced the revised proposal. He noted that the changes made since the previous meeting regarded the distribution of the proceeds from the acquisition of the property. The original proposal was for a purchase price of $400,102.00 with no stipulation for where funds were spent. The current proposal has the funds being appropriated first to retire the obligations against the property, with a cap of $200,000. The balance will remain in escrow, available for reinstallation of a Tau Kappa lota (TKE) Chapter on campus, upon agreement of certain stipulations, until the year 2015. If not used by that year, the funds will be rolled over and used for a scholarship endowment for the University of Idaho, for descendants or relatives of the Tau Kappa lota fraternity alumni from the UI. If no qualifying applicants apply during a particular academic year, the funds would be used for general scholarship purposes.
Board member Hall asked for more details about who retains the $200,000 in the interim until 2015, in the absence of setting up a new fraternity. Mr. Nelson said the funds would be placed in a third-party escrow and set up under the local chapter name so that the agreement of all three parties involved (the local TKE chapter, the national TKE chapter, and the UI) would be required for any disbursement to be made. While the escrow holder has not been identified, it will likely be a local bank or escrow company, located in Moscow. Specific individuals from each entity have not been identified as trustees of the account as yet. The most likely route would be to identify officers or offices within the institutions to act as trustees, rather than specific individuals.
Interest income from the fund would defray the cost of the escrow and then remain in the balance of the fund.
It will be required that the scholarship be given specifically to UI students who are heirs of TKE alumni.
President Lewis made a recommendation that the language be tightened to make sure the descendants receiving the scholarship do go to the UI
To approve the proposed settlement, with the final terms to be reviewed and approved by the Executive Director and the Board counsel, with the following conditions: 1) an Idaho Escrow Company going selected as the escrow holder, 2) scholarship fund solely for TKE heirs attending UI, and 3) the naming of appropriate trustees for and on behalf of the escrow - A roll call vote was taken; motion carried unanimously
|Personnel||By consent, the Board approved the request by the University of Idaho for two (2) new positions supported by state and non-state funds and to delete seven (7) positions.||1/24/2005||3|
|Report on Adult and Organizational Learning Program at Idaho Falls||Linda Morris reported on the teach-out of the College of Education doctoral program with emphasis in Adult and Organizational Learning offered at Idaho Falls. She noted there was more growth in the program in Idaho Falls than anticipated. The UI decided to phase out delivery of the program at that location because it couldn't sustain it. She said the program will continue to be offered at two additional locations and clarified that the sale of the land in Idaho Falls by the UI Foundation had no connection to the UI decision to phase out the program in that location.
Board member Hall expressed concern that no Notice of Intent was filed with the Board and observed that students were of the understanding that the program was going to be closed, not phased out. He noted that the program in Idaho Falls is the largest and questioned if it was prudent to close it without empirical data to support such a decision. He indicated that students in Idaho Falls had been told the Board had approved closing the program, which was not true.
To reverse the decision by the University of Idaho to close out the ADOL program in Idaho Falls and require UI to file a Notice of Intent prior to proceeding with the close out to allow this Board the opportunity to determine if it is a proper decision to close out this program in that part of the state - Motion carried unanimously
|Single Bond System||Jay Kenton presented this item to the Board and was joined by representatives from Lehman Brothers and Hawley Troxel.
Based on the advice of bond experts and best practices in the industry, the University of Idaho proposes to reform its bond system to industry standards. Mr. Kenton said the total indebtedness UI wants to refund at this time is $29,000,870. The net present value of savings on the bonds is $2.3 million and it achieves a 7.8% net present value savings. He reiterated that the exact amount of bonds being written today is $29,000,870 and that will be decreased by writing $30,000,740 in actual bonds.
To approve a Supplemental Resolution for the Series 2005 Bonds, the title of which is as follows: A Supplemental Resolution authorizing the issuance and sale of $30,000,740 General Revenue Refunding Bonds, Series 2005A, of the Regents of the University of Idaho; authorizing the execution and delivery of a Bond Purchase Agreement and providing for other matters relating to the authorization, issuance, sale and payment of the Series 2005A Bonds and the creation of a single bond system - A roll call vote was taken; motion carried 6-0 (McGee ant Thilo were excused to attend a legislative confirmation hearing).
|Property Management Agreement - Water Center||Jay Kenton discussed this item noting that an interim agreement has been in place between UI and Colliers. The contract allows UI to carry out its responsibilities in providing necessary building operations and maintenance services until such time as the condominium association is formed in the spring of 2005. As a result of delays in the finalization of the condominium declaration and the fact that the agreement is over the $500,000 threshold, UI is bringing this item to the Board for approval.
To approve a contract in substantially the same form as the draft contract presented to the Board between the University of Idaho and Colliers International for building management services for the Idaho Water Center, and to authorize the Vice President for Finance and Administration at the University of Idaho to execute the contract. It is the intent of the Board that the Board's Executive Director and legal counsel review the final contract prior to execution of same by the University of Idaho - Motion carried unanimously
|Presidents' Council Report||Dr. Robert Kustra discussed the position of the Presidents' Council regarding tuition. He explained that senior universities and community colleges already charge tuition for certain students and noted that tuition allows institution to be flexible in adding courses to meet student enrollment needs.
Dr. Kustra suggested that the cost of education in Idaho is reasonable when compared to other states. He said that severe economic pressures, combined with spending issues, impacted what the legislature has been able to do over the past several years. He explained that 45 states charge tuition and have proved that money can be put back into the education system. He is optimistic that Idaho's legislature will do as much for its citizens.
Dr. Timothy White said he supports campuses needing to make this change. He went on to recommend that there be legal review of the proposed legislation to make sure that it allows for both fees and tuition.
|Linda Morris||President Timothy White introduced Linda Morris as the new Provost of the UI.||1/24/2005||11|
|Alcohol Permits||Board member Hall introduced this item and referred to the report found in the agenda materials noting the various events where alcohol permits were issued. The Presidents commented on several of the Events, providing additional information as requested. Board member Hall asked President Kustra and President White to check on the serving of alcohol at certain events where it is not restricted to designated areas.
Board President Lewis referred to a news article about a vendor who was held liable for injuries suffered by a child as a result of alcohol served during an athletic event. He urged the Presidents to be aware of the possibility of similar situation on their own campuses.
Board member Hall emphasized that the responsibility of issuing permits falls solely on the Presidents and recommended the Presidents not use a rubber stamp process, but that they be personally aware of the details.
|Personnel||By consent, the Board approved the request by University of Idaho for one (1) new classified position supported by non-state funds, and to delete one (1) faculty and two (2) classified positions.||3/9-10/2005||4|
|UI Foundation Project||Laura Hubbard provided an update on work being conducted to evaluate university-foundation governance matters and the process for completing the work. She noted that a proposal would be presented to the Board in April.
Board member Agidius indicated that information had been distributed to Board members previously. Board member Terrell suggested that the Board will want input from all the institutions. He asked that all the presidents receive a copy of the information prior to the April Board meeting. Board member Agidius agreed to email that information to the presidents. He also asked that Board members make comments back to him if they have any concerns.
Board member Thilo expressed appreciation to the University of Idaho for their work in addressing this issue.
|Presidents' Council Report||President Bob Kustra presented the Presidents' Council report to the Board. He discussed some of the challenges the institutions currently face including the lack of funding for salary increases, proposed reduction in student aid, and human resource requirements. Director Heilman of the Department of Human Resources presented the institutions with a proposal addressing their H.R. concerns, and the presidents look forward to working with her to finalize a plan.
President Tim White underscored the issue of compensation saying it is a crisis that puts the institutions, the students, and the state in a bad situation.
|Alcohol at the Kibbie Dome||Board President Lewis asked how having three tented areas around the Kibbie Dome serving alcohol keeps the intent of the Board's waiver to not allow the serving of alcohol to be pervasive around the stadium. Laura Hubbard explained that the area where alcohol is served is secure and restricted in each of the three areas, and that food and other beverages is also available.
President White noted that UI was in violation of the policy because they treated the area as a restaurant and not a bar. UI will work with Dr. Kustra to look at the policy and make a recommendation to clarify the policy so that doesn't occur again.
President White said there were no serious incidences reported related to the serving of alcohol.
To approve the request by University of Idaho to establish secure areas under the conditions set forth in this request for the purpose of allowing pre-game activities for the 2005 home football season, subject to existing policy, and under the following terms and conditions:
1. A secured area surrounded by a fence to control access to and from the area.
2. Four-hour duration, ending at kick-off.
3. No alcohol making or distributing companies may be allowed to sponsor the activities or tents.
4. A color-coded wrist band or pass admission system that would identify attendees and invited guests.
5. Companies involved in the tent village would be sent a letter outlining the tent village/SBOE alcohol policy. The letter will state the minimum drinking age in Idaho is 21 and that at no time should they allow any underage drinking and/or the serving of alcohol to visibly intoxicated patrons.
6. Two entry points manned by security personnel.
7. Security personnel located throughout the controlled area will be monitoring the alcohol wristband policy and patron behavior.
8. Security personnel will not allow patrons to exit the area with alcoholic beverages.
9. Tent sponsors will be required to insure and indemnify the State of Idaho, the State Board of Education and University of Idaho for minimum of $2,000,000 and to make sure that the proper permits and licenses are obtained.
10. The area is for sponsors to entertain clients/guests for the fall 2005 home football games, including the sales and service of alcohol;
11. It be brought back after the conclusion of the 2005 football season to the Board for reconsideration for 2006 - Motion carried unanimously
President Lewis expressed concern about the policy concerning the parking lot. He reiterated that the Board has not changed its view about serving alcohol in the parking lot and encouraged the exercise of due care in observing the policy.
|Follow-up Report on Approved Alcohol Permits||President White provided details regarding four events where alcohol was served at the UI golf course as follow-up to a request at the previous Board meeting.||3/9-10/2005||14|
|Personnel||By consent, the Board approved the request by the University of Idaho for one (1) new position and the deletion of twenty-three (23) positions.||4/21-22/2005||4|
|Enrollment Workload Adjustment - Weight Factors
||By consent, the Board approved the second reading of changes to Idaho State Board of Education Governing Policies and Procedures, Section V.S.2.b (4) Allocation of Lump Sum Appropriation (BSU, ISU, UI, LCSC) to update the weighting factors used in the enrollment workload adjustment calculation.||4/21-22/2005||4|
|Interim Vice President for Finance and Administration||University of Idaho President Tim White requested the Board to appoint David Chichester to the position of Interim President for Finance and Administration.
To approve the request by the University of Idaho to appoint David Chichester to the position of Interim Vice President for Finance and Administration, at a salary greater than 75% of the Chief Executive Officer's base salary - Motion carried unanimously
|Amendment to Board Policy - Section V.R. - Establishment of Fees - First Reading||To approve the first reading of changes to Idaho State Board of Education Governing Policies and Procedures, Section V.R. -Motion carried unanimously||4/21-22/2005||5|
|Foundation Report and Revised Agreement||President Tim White introduced Mike Wilson (Director of UI Foundation) and Jim Lanier (Consultant to the Foundation). He noted that the UI and its Foundation are attempting to change the Foundation's governance structure.
Mr. Wilson provided an overview and explained the restructuring of the University of Idaho Foundation. A new position of Executive Director of the Foundation will report directly to the Foundation Board. The Foundation's bylaws will be amended later in the year to align it with the new structure.
Mr. Lanier, representing AGB, indicated a team has been working with the Foundation and commended the Foundation Board, volunteers and UI staff. He explained the various types of foundations and noted that the model under consideration by UI provides more checks and balances as well as greater clarity for all concerned. He said the transition will take approximately two years.
Board member Thilo commended the UI and the UI Foundation for their effort to develop a model that will meet the mission of the university while still being fiscally responsible and protecting the donors' wishes. when asked, Mr. Lanier said that nationally, within states, a number of different models are used, based on available assets.
Mr. Lanier reported that nationally, more institutions look to their foundations to get involved in real estate due to a lack of funding in order to get things done. He pointed out that foundations exist to support the mission and goals of the university within established boundaries.
Board member Hall asked that a mechanism be included to prevent the Board or the state from getting into a situation where it must carry out something the foundation has instituted independently. Mr. Wilson said that the proposed model will provide more checks and balances and that the greater separation will provide more eyes for review.
At this time, the Board returned to the discussion of Item 2.
|Student Fee and Tuition Rates||At this time, David Chichester, Interim Vice President for Finance and Administration, presented the UI recommended 9.25% fee increase for full-time resident students. He then introduced student body representatives to the Board.
Ms. Autumn Hansen, UI Associated Student Body President, discussed the student body recommended increase of 9.3% noting that it includes significant allocations to student life and associated student services. There was discussion about the 30% increase for law students and Ms. Hansen indicated that the law students recognize the need for the increase in accordance with the law school plan.
President White pointed out that the law school recently completed its accreditation review and the fee increase will allow for a more robust program. The law school is participating in the institution's equalization and stabilization plan, so part of the increase will replace the funds that have been taken away for the stabilization budget. He noted that this is the last year of a three-year plan that the students helped to create.
To approve the fee and tuition rates for FY2006 for UI as recommended and displayed on page 23 of Tab 2 - Motion carried unanimously
|Instruction, Research, & Student Affairs—Laird Stone||Dr. Leonard Bond, Director of the Center for Advanced Energy Studies (CAES) discussed the partnership formed as result of the INEEL being divided into two contracts in May 2003. This partnership focuses on advancing education, research, policy studies and training having to do with becoming a world class advanced energy organization, with an emphasis on nuclear energy. He noted that a facility is targeted for completion in 2008 at University Place in Idaho Falls.
As a point of information, it was noted that the Battelle Energy Alliance was awarded the contract to manage the new Idaho National Laboratory (INL) for nuclear energy research. As part of the contract, Battelle will establish the Center for Advanced Energy Studies (CAES) in Idaho Falls. The Center is a collaborative effort between the State of Idaho, INL, and the Universities in Idaho and throughout the nation. Dr. Bond noted that a letter of support has been signed by Governor Kempthorne.
At this time, the Board agrees to move to the Policy, Planning and Governmental Affairs Agenda to hear the President’s Council Report.
|Self-Funded Medical and Dental Contracts||David Chichester from the University of Idaho introduced Pa Sturko and Kathy Aon. He went on the discuss the proposed self-funded insurance model noting that it would save the UI an estimated $854,515 in FY2006 and $555,406 in FY2007 on its medical plan. Dental savings add about $50,000 per year.
Ms. Aon explained that the final documents were being drafted and would be forwarded to the Board office. She indicated that there will be no substantive changes to the documents from what appears in the Board agenda.
Mr. Chichester pointed out that about 70% of the companies surveyed by Mercer in 2003 are self-funded. Mr. Chichester said that the three-month lag in receiving and paying claims in the first three months will help build up the cash reserve initially; over time, it will continue to build up. Mr. Chichester indicated that in the event of a catastrophic event early on, the UI has operating cash that could be set aside as a start up cash reserve.
Board member Terrell asked if the program meets the legal requirements. Mr. Chichester noted that the Department of Insurance recently indicated that UI needs to register and it is prepared to commence immediately on that process. The Department of Insurance has not said that there are reserve requirements. Board member Terrell asked for that information be forwarded to the Board. Board staff will review the final contracts and assure they are in compliance with the statue.
To approve the three contracts in substantially the same form as the draft contracts presented to the Board with any necessary changes to accommodate compliance with Idaho statue 41-Chapter 40. The contracts are with the University of Idaho and (1) Blue Cross of Idaho for administrative services for medical, mental health and vision claims; (2) Delta Dental of Idaho for administrative services for dental claims; (3) Aon Consulting to provide consulting and brokerage services for the University; subject to review and approval of the final contracts by Board staff; and to authorize the Vice President for Finance and Administration at the University of Idaho to execute the contracts - Motion carried 7-0 (Agidius absent)
|Property Easement||To approve a non-exclusive easement by the University of Idaho to the University of Idaho Foundation to provide access to the residential 3.22 acre parcel adjoining the North Farm in Moscow, Idaho, in the form presented to the Board; and to delegate signature authority in regard to such agreement to the Vice President for Finance and Administration at the University of Idaho - Motion carried 7-0 (Agidius absent)||4/21-22/2005||16|
|Revised Agreement with United States Forest Service and UI Foundation||To authorize the University of Idaho to enter into a Divestiture and Acquisition Agreement, inclusive of the Parking License Agreement for the Forest Service Fleet Parking Unit, in the form substantially similar to the draft agreement presented to the Board, subject to review and approval of the final negotiated agreement by Board staff, and to grant signature authority to the University's Vice President for Finance and Administration to execute the final negotiated agreement -Motion carried 6-0 (Agidius and McGee absent)||4/21-22/2005||16-17|
|Idaho Water Center Condominium Agreement||To authorize the University of Idaho to consent to the IWC Condominium Declaration and to grant signature authority to the University's Vice President for Finance and Administration to execute consent - Motion carried 6-0 (Agidius and McGee absent)||4/21-22/2005||17|
|Tuition Waiver Reports||To accept the Nonresident Tuition Waiver - Fall 2004 reports for BSU, ISU, UI and LCSC as presented on pages 5-11 of Tab 18 of the Finance Agenda, and instruct staff to revise said reports in the future to provide for uniformity - Motion carried 6-1-0 (Terrell dissenting; Agidius absent)||4/21-22/2005||18|
|Senate Bills 1187 and 1230||To approve the allocation of the FY2006 legislative appropriations contained in Senate Bills 1187 and 1230 for BSU, ISU, UI and LCSC, and systemwide needs as presented on Page 8 of Tab 19a of the Finance Agenda - This motion was tabled||4/21-22/2005||18|
|Promise B Scholarship Award||To approve the amount of the Idaho Promise Scholarships, Category B, to $250 per semester per student ($500 annually) for those current recipients who maintain eligibility and for qualified first-year entering students under the age of 22 in the academic year 2005-2006 - Motion carried 7-0 (Agidius absent)||4/21-22/2005||19|
|Proposed Program Phase-Out
||Board member Stone introduced this item.
Board President Lewis noted that Board policy applies to the notice to withdraw and questioned whether this action ignores the policy. There was discussion about the memorandum of understanding and it was pointed out that it is a mechanism to facilitate the process, not a driver of the process. The point was made again that when policy is established, it determines the manner by which an institution comes in or withdraws from a region. The intent of the policy is that if an institution is already in an area providing a service, that they provide notice that they are withdrawing that service.
It was noted the teach-out will take place in the spring of 2007 and ISU plans to implement a doctoral program in the fall 2007. Laura Hubbard indicated this plan is consistent with the policy as is the timeline for the phase-out.
To approve phasing out the Adult and Organizational Learning doctoral program at Idaho Falls - Motion carried 5-0 (Terrell, Hall and Agidius absent)
|Election of Officers||To have Rod Lewis remain as President one more year -Motion carried 4-0 (Lewis abstained)
That the next two positions remain as they are with:
Laird Stone as Vice President - Motion carried 4-0 (Stone abstained)
Milford Terrell as Secretary - Motion carried 4-0 (Terrell abstained)
|FY2006 Appropriations||Jeff Shinn introduced this carry-over item from the April Board meeting. He referred to the agenda materials for the Board's consideration. The institutions were invited to comment.
President Tim White spoke about the need to make recommendations based on current analysis. He agreed that the concept of equity is important, but reminded the Board that equity does not mean equal. In discussing the reallocation options, President White said UI could take out up to $250,000 from its contingency fund, keeping in mind that the fund is small and is used to meet other unexpected cost.
President White asked the Board to develop an objective equity resettlement plan to bring the study up to date with current date (productivity, graduate rates, etc.). He asked the Board not to impose a policy or a practice that funds one growing institution while subtracting funds from another growing institution. He closed by reminding the Board that UI has already made major cuts in its budget.
Stacy Pearson, BSU, reported that BSU views the original study as valid and supports the proposed 5% allocation.
Ken Prolo, ISU, reported the President Bowen's preference would be not to distribute any dollars at this time, but to study the numbers more closely and to look at the research component.
Ron Smith LCSC, reported that the institution's position was to encourage an updated study.
Board President Lewis opened the discussion for the Board members. Dr. Howard put forth a motion.
To approve the allocation of the FY2006 legislative appropriations contained in Senate Bills 1187 and 1230 for BSU, ISU, UI and LCSC as originally proposed that the April 2005 Board meeting, and contained on Page 7, line 13-37 of this agenda item. Further, the Board directs the Finance Committee to begin to prepare a multi-year reallocation plan regarding funding equity, to begin in FY 2007, as directed by the Legislature. This motion does not reallocate any funds in FY2006 for funding equity purposes - There was no vote on this motion because a substitute motion was made.
Substitute Motion: A motion to approve the allocation of the FY2006 legislative appropriations contained in Senate Bills 1187 and 1230 for BSU, ISU, UI and LCSC as presented on Page 7, line 39 through 64 of this agenda item, to include a 3.5% Base reallocation for funding equity. Further, the Board directs the Finance Committee to begin to prepare a multi-year reallocation plan regarding funding equity, as directed by the Legislature - Following brief discussion, the language of the substitute motion was amended.
Amend the substitute motion to read: To approve the allocation of the FY2006 legislative appropriations contained in Senate Bills 1187 and 1230 for BSU, ISU, UI and LCSC as presented on Page 7, lines 39-64 of this agenda item, to include a 3.5% Base reallocation for funding equity. Further, the Board directs the Finance Committee to begin to prepare a multi-year reallocation plan regarding funding equity, as directed by the Legislature; and to instruct the Finance Committee to review and make a determination whether or not to update the study and if so, to come back to the Board with their recommendation - Motion carried 6-2 (Thilo and Howard dissenting)
Board President Lewis noted that as the Board moves forward, it is important to reflect on the study; how it came about, its purpose, and its various components. He agreed that in taking the action that the Legislature has directed, the Legislature will realize the consequences.
Dr Howard asked that the discussion of equity has taken the place of adequacy and adequacy needs to come to the forefront in the future.
|Amendment to Board Policy - Section V.E. - Gifts and Affiliated Foundations - First Reading||Board member Terrell presented this item. Jeff Shinn of the Board Office provided background information. He explained that the discussion draft was presented in April. This is the first reading of the policy and the second reading is scheduled to take place at the June 16-17 Board meeting. The policy presented at this meeting has changes incorporated as a result of Board member input at the April meeting.
Laura Hubbard, University of Idaho, indicated that the draft policy looked good overall, but there are additional edits she will forward to the Board staff. She expressed concern about the foundation's executive director being a paid employee of the University and also about some provisions having to do with the control the SBOE would assert in regard to the Foundation. Board member Terrell asked to have those comments of the policy emailed to the Board members for review. Jeff Shinn explained that any and all comments on the policy need to be in written form and sent to Gary Stivers at the Board Office to compile and distribute them to the Board members.
Board President Lewis indicated that the number of steps that the Foundation will need to take in order to have Board approval allows the Board to fulfill its fiduciary duty in regard to the Foundation. He agreed that it was important to make sure the Foundation does have independence and that the policy needs to be clear. Jeff Schrader, the Board's legal counsel said that Board staff will work with UI on the wording to clarify the language of the policy. *See minutes for full discussion*
To approve the first reading of changes to Idaho State Board of Education Governing Policies and Procedures, Section V.E. - Gifts and Affiliated Foundations - Motion carried unanimously
|Open Forum||Autumn Hansen, UI ASB President, reported to the Board on the Phase II Plan of Renewal. She noted that students were engaged throughout the meeting of the task force. She indicated that the plan for renewal gives the institution the opportunity to align programs. She thanked the Board for their support.
Kylie Castellaw, President of the UI undergraduate Art Club spoke to the Board regarding the elimination of the fine arts program. She indicated that due process was not followed and encouraged the Board to reinstate the College of Art and Architecture.
Eric Roberts, President of UI Architecture Students, reported on the impact of Robert Hoover's decision in 2002 to eliminate the College of Art and Architecture. He indicated that the decision was to off-set losses resulting from the UI Boise campus building effort and that due process had not been followed. He asked the Board to reinstate the College. * see minutes for additional comments*
|Personnel||By consent, the Board approved the request by the University of Idaho for ten (10) new positions (10.0 FTP) supported by appropriated and non-appropriated funds, and to delete fifty-five (55) miscellaneous positions.||6/15-16/2005||4|
|Timber Sale||Information Item||6/15-16/2005||4|
|Room and Board Rates||Information Item||6/15-16/2005||4|
|Amendment of Board Policy Section V.R. - Fee Policy - Second Reading||By consent, the Board approved the second reading of changes to Idaho State Board of Education Governing Policies and Procedures, Section V.R., Establishment of Fees, resulting from passage of the "tuition" legislation (HB231).||6/15-16/2005||4|
|Head Women's Basketball Coach Contract||Jeff Schrader, Board attorney, confirmed that the contracts comply with Board policy and reported that minor modifications were made. The rational for the modifications are provided in the Board materials.
To approve the request by the University of Idaho to renew the contract for Mike Divilbiliss, Head Women's Basketball Coach, supported by appropriated funds - Motion carried unanimously
|Head Men and Women's Golf Coach Contract||To approve the request by the University of Idaho to renew the contract for Brad Rickel, Head Men's and Women's Golf Coach supported by appropriated funds - Motion carried unanimously||6/15-16/2005||5-6|
|Personnel Issue||This place-holder item was pulled from the agenda||6/15-16/2005||6|
|Presidential Salaries||To approve the reappointment of Dr. Timothy White as President of the UI effective July 1, 2005 through June 30, 2006 at a state salary of $166,892 - Motion carried unanimously||6/15-16/2005||6|
|Appointment of Provost / Executive Vice President||To approve the appointment of Douglas D. Baker as Provost and Executive Vice President for the UI at an annual salary of $189,987.20 - Motion carried 4-2 (McGee and Hall dissenting)||6/15-16/2005||6|
|Information Technology Upgrade Contract||Laura Hubbard presented this item to the Board
To approve the IP Transit Participant Internet and Data Transport Agreement, for the purchase of telecommunications bandwidth, between the Regents of the University of Idaho and Pacific Northwest Gigpop in the form presented to the Board at a cost not to exceed $1,980,000 and to delegate signature authority with regard to such an amendment to the University's Vice President for Finance and Administration -Motion carried unanimously
|FY2006 Student Health Insurance||Jeff Shinn noted the institutions have individual motions for health insurance contracts. Board member Hall directed Board staff to have a recommendation for a consistent statewide health insurance policy in place for the following year.
To authorize the University of Idaho to continue the contract with The Mega Life and Health Insurance Company to provide student health insurance for 2005-2006 at a rate of $518.00 per full-time student per semester - Motion carried 5-0 (Agidius absent)
|FY2006 Inercollegiate Athletic Reports||Jeff Shinn introduced this item and noted that the reports are in compliance with regards to use of funds.
Board member Stone indicated that while there is consistency in how the individual institutions fund their programs, the Board hasn't tried to compare the institutions' budgeting processes because they have different operations. Board member Terrell expressed an interest in having the title nine and gender equity numbers broken out in the future as a matter of information. Jeff Shinn agreed to provide a modified report to Board member Terrell by the end of the summer.
To accept the Intercollegiate Athletics Report as presented -Motion carried unanimously
|Sungard Agreement||Laura Hubbard reported that this amendment replaces an existing amendment agreement. She indicated that this is a ten-year contract on the maintenance fee and will realize significant savings overall.
To approve the Amendment to the Technical Currency Agreement for administrative information systems software between the Regents of the University of Idaho and Sungard SCT, inc., in an amount not to exceed $4,100,000 in the form presented to the Board and to delegate signature authority with regard to such amendment to the University's Vice President for Finance and Administration. Funding is from institutional resources - Motion carried unanimously
|Cable Television Service||To approve the University of Idaho Agreement Number UI-583 between the Regents of the University of Idaho and Lamont Digital Systems, Inc. in the form presented to the Board, not to exceed $650,000 and to delegate signature authority with regard to such agreement to the University's Vice President for Finance and Administration - Motion carried unanimously||6/15-16/2005||10|
|Amendment of Board Policy - Bylaws, Section H. - Audit Policy, First Reading||Jeff Shinn introduced the item. Board member Agidius indicated that he had a number of questions to address with Board staff prior to the second reading, and agreed to share his questions, in writing, with other Board members prior to the second reading.
To approve the first reading of changes to Idaho State Board of Education Governing Policies and Procedures, Section V., Subsection H., Audits - Motion carried unanimously
|FY2006 Operating Budgets||Jeff Shinn discussed this item. In response to an inquiry, he agreed to make an opportunity to go over the budget process with the Board members.
To approve the FY2006 operating budgets for the Office of the State Board of Education, Idaho School for the Deaf and the Blind, Idaho State Historical Society, Idaho State Library, Idaho Public Television, Division of Vocational Rehabilitation, Colleges and Universities, Postsecondary Professional-Technical Education, Agricultural Research/Extension, Health Programs, Special Programs and the Capital Budget, as detailed on Pages 5-70 of Tab 15 - Motion carried unanimously (with reservations made by Board member Terrell)
|Research Foundation Line of Credit||There was discussion on this item and a point of clarification was requested regarding the actual numbers and time frames.
To approve the continuance of a line of credit agreement between the Regents of the University of Idaho and the Idaho Research Foundation, Inc., in the form presented to the Board authorizing the extension of the existing draw of $126,000 as of June 16, 2006, and prohibiting any additional draws, and to delegate signature authority with regard to such agreement to the University's Vice President for Finance and Administration - Motion carried unanimously
|University of Idaho Progress Report||President Tim White briefly highlighted various accomplishments, efforts and initiatives that have taken place over the past year. He commended the commitment of the students, faculty, staff and community leaders in their support of the University. Dr. White presented a video feature to the Board and introduced students who shared highlights of their educational experiences and accomplishments with the Board.||6/15-16/2005||13|
|Amendment to Board Policy I.J.2.b - First Reading||President White thanked the Board for bringing this policy change forward. He noted that he would like to see language included to allow other underage people into events where alcohol is served when their presence is necessary. Board member Hall agreed that word-smithing can be done prior to the second reading of the amended policy.
To approve the First Reading for the amendment of Board Policy I.J.2. (4) and (5) - Use of Institutional Facilities and Services with Regard to the Private Sector - Motion carried unanimously
|Report on the University of Idaho Architecture Program||Board member Terrell indicated that the Board needed to make a decision today about the future of the University of Idaho Architecture Program and the College of Art and Architecture. He noted that Blake Hall and other current and former Board members (Jim Hammond, Sue Thilo and himself) have been actively engaged in a review of this issue. He presented a timeline that was put together as part of the summarized events related to the closure of the College of Art and Architecture. Board member Terrell stated that he and Board member Thilo recommend one more hearing on this issue.
Board member Hall reported that a letter, written by Dr. Robert Hoover (former UI President) to Gary Stivers (Executive Director of the Board), as well as the written reply back from Mr. Stivers to Dr. Hoover, is the only documentation speaking to the need to close the College. He could not find any other documentation and considers the action by the Executive Director was outside his authority. He emphasized that only the Board is authorized to make such a decision and stated that it would be proper to hold a hearing for the very purpose of making a determination about the future of the College. He also indicated it would be proper to reverse the decision made by the Executive Director.
Board member Stone reiterated that the question t be addressed is, "Should the College of Art and Architecture be dissolved?" He suggested setting the next meeting as the hearing date to have the question to be addressed.
Board member Agidius reminded Board members that the Board needs to follow due process whatever steps it takes.
Dr. Tim White urged the Board to keep in mind the planning process currently underway by the University and asked the Board members to keep in mind the UI's financial situation. He pointed out that the institution is in the process of a 360 degree analysis of all its programs and stated that UI will have a plan ready to present by October. Dr. White asked for patience on the part of the Board while UI completes the plan.
Board member Hall said that Board policy cannot be violated based on financial problems. He encouraged the Board to take the position of making the final decision on the existence of the College of Art and Architecture, because it is accountable to do so.
Board member Stone said his preference is to have the involved parties continue to work together to resolve the issue with a forward thinking plan. If they are unable to do that, then the Board will be compelled to make the decision.
By unanimous consent, the Board agreed that this matter will be placed on the October Board agenda.
|Real Property Gift||Board member Terrell introduced this item and provided background information. President Tim White, University of Idaho, expressed his appreciation, on behalf of the University. He noted that the Land Board unanimously approved a perpetual easement on this property.
To accept the gift of approximately 1,650 acres of undeveloped forest land in Valley County, Idaho, with a reserved life estate for the grantors; to authorize the President of the University of Idaho to accept the gift on behalf of the Board of Regents; and to authorize the University's Vice president for Finance and Administration to execute the transactional documents - Motion carried unanimously
|Open Forum||Robert Zemetra, University of Idaho Faculty Council representative, spoke to the Board about faculty compensation, faculty retention, and staying competitive with peer institutions. Board member Hall suggested that having comparative data would be helpful.
Bill Woolston, Stephen Drown, and Phil Mead appeared as representatives of the faculty of the University of Idaho College of Art and Architecture. They spoke to the Board in support of the plan to reestablish the College of Art and Architecture.
|Personnel||By consent, the Board approved the request by the University of Idaho for five (5) new positions (4.38 FTE).
|Mass Spectrometer||By consent, the Board approved the purchase by the University of Idaho of a mass spectrometer, for research purposes, in the amount of $529,625. The Executive Director has previously provided authorization to begin the purchasing process on an emergency basis.||08/10-11/2005||5|
|Audit Policy - 2nd Reading||By consent, the Board approved the second reading of changes to Idaho State Board of Education Governing Policies and Procedures, Section V., Subsection H., Audits,||08/10-11/2005||5|
|Presidential Supplemental Compensation||To approved the supplemental compensation agreements for Dr. Robert Kustra, BSU, Dr. Richard Bowen, ISU, Dr. Tim White, UI for the time period beginning July 1, 2005 and ending June 30, 2006 - Motion carried unanimously||08/10-11/2005||6|
|Head Women's Volleyball Coach Contract Extension||To approve the request by the Regents of University of Idaho, to approve the following changes to the contract for Debbie Buchanan, Head Women's Volleyball Coach: increase term from four (4) years to five (5) years extending to the year 2010; to increase compensation from $60,611 to $66,817 per year; to add supplemental compensation of $4,000 for "coach of the year"; and to increase the media payment from $5,000 to $15,000 - Motion carried unanimously||08/10-11/2005||6|
|Center for Advanced Energy Studies (CAES) Project||Dr. Leonard Bond, Director for the Center for Advanced Energy Studies (CAES), and President Richard Bowen, of Idaho State University, updated the Board members on this item. Dr. Bowen reported that there has been ongoing planning since the April, 2005, Board meeting. He indicated that the partner institutions agreed that ISU should issue the bonds for the building. Meetings have been held to discuss the location of the facility.
Dr. Bond reported in more detail on the development activities. He noted that the selection of the site will be based on business case evaluation. Input for the program plan will be presented to the Department of Energy by September 30, 2005. A full presentation on the plan will be made to the Board at its October meeting.
Dr. Bond confirmed that the funding for the building is in place and acknowledged that the Board will be asked, in the future, to approve bonds for other costs. ISU will be obligated from a legal standpoint to pay off the bonds; however, Batelle will provide the appropriate guarantees regarding the debt obligation. Dr. Bowen and Dr. Bond said that the language in the contract is being carefully crafted by legal counsel to assure that the liability issues are addressed in the way all the parties agreed to.
|FY2006 Maintenance of Current Operations Budgets||Jeff Shinn reported that the next item, related to Idaho Public Television, is based on a federal mandate to convert to digital broadcasting. Board President Lewis and Board member McGee expressed concerns about the federal requirement. Dr. Howard observed that the federal requirement has a deadline. Gary Stivers, Executive Director of the Office of the State Board, noted that Peter Morrill, of IPTV, reported to him that converting to digital will address the maintenance and repair problems IPTV currently faces with old equipment.
Board member Hall recommended converting the equipment in a phased approach. Dr. Howard indicated that she preferred that the Board give IPTV permission to replace the existing equipment in the way IPTV determines best.
To approve the FY2007 Replacement Capital Outlay request for Idaho Public Television in the amount of $1,000,000 for Moscow and Pocatello studio equipment as part of the conversion to digital broadcasting as mandated by the Federal Communications Commission, and $52,000 for two replacement vehicles, totaling $1,052,000 - A substitute motion was made
To approve for final development the MCO budget requests for the Agencies of the Board, College and Universities, Community Colleges, Agricultural Research and Extension Services, and Special and Health Programs, including approved supplemental appropriations, if any; and to delegate to the Executive Director approval of the final FY2007 Maintenance of Current Operations budget request for these agencies, institutions and programs as developed by following State of Idaho Budget Development Manual guidelines and Board policy - Motion carried unanimously
|Petition by Isabelle Bond||To approve a petition submitted by Isabelle Bond requesting that the State Board of Education review a final personnel related decision made by the University of Idaho. The manner in which this matter will be reviewed by the Board will be in accordance with conditions and procedures to be determined by the president and executive director of the Board, in consultation with legal counsel - Motion failed 3-3 (Lewis, Howard, and McGee dissenting)||08/10-11/2005||8-9|
|FY2007 Capital Budget Request||Jeff Shinn presented this item, noting that these are projects submitted by the agencies and institutions for consideration.
To recommend to the Permanent Building Fund Advisory Council that it continue to concentrate on alteration and repair and other non-major capital projects for FY2007 - Motion carried unanimously
By unanimous consent, the Board agreed to forward, for information purposes only, the current list of projects to the Permanent Building Fund Advisory Council so it is aware of the ongoing needs of the institutions.
|Presidents' Council Report||President Michael Burke reported to the Board on behalf of the Presidents' Council. He noted that the Presidents held their annual retreat on August 10, 2005. They identified six strategic issues to follow up on in the coming year. The issues are: (1) statewide health insurance for students; (2) community colleges; (3) professional-technical education in Idaho and how it links with community colleges; (4) collaboration between colleges and universities; (5) salary competitiveness; and (6) foundations as they relate to governance and growing philanthropic support. In response to a question from President Tim White, Board member Hall indicated that the collaborative work of the Presidents is helpful to the Board.
In reference to the health insurance issue, Board member Hall asked for a timely result. President Robert Kustra suggested having a recommendation ready to present at the October Board meeting. President Dene Thomas cautioned that considerations should include the different needs encountered by non-traditional and traditional students. President Richard Bowen encourage the Board to keep in mind that health coverage cost will vary from one campus to another.
|Proposed Legislative Changes||Dr. Tim White provided clarification on the University of Idaho self-funded health plan.
By consent, the Board agreed that the continuing intent of the University of Idaho, related to their self-funding health plan, is to have the checks and balances in place.
To approve the proposed legislative amendments concerning Uniform Reporting of Student Information, the Rulemaking for the Board for the Division of Vocational Rehabilitation, Idaho School for the Deaf and the Blind, Professional Technical Apprenticeships, the Registration Process for Postsecondary Institutions, and the University of Idaho's health plan exemption.
Motion amended to read "ideas" instead of "amendments." -Motion carried 5-0 (Agidius absent)
|Second Reading - Amendment of Board Policy I.J.2.b. - Use of Institutional Facilities||Board member Hall pointed out that new language has been proposed. Proposed changes previously submitted by the University of Idaho to modify subsection 5 (Tab 5, page 3) have been withdrawn by the University.
Board President Lewis shared his opinion that the language in subsection 5 (Tab 5, page 3) is inadequate and suggested that the Board needs to make fundamental decisions concerning its intent because alcohol issues may become a great liability for the Board.
To strike the underlined portion of subparagraph 5 - Motion failed 1:5 (Lewis voted Aye)
The Board continued to discuss this item, agreeing that it was a complex issue. President Tim White assured the Board that safeguards and controls provide strict boundaries where abuse can not easily to occur. Dr. Howard pointed out that the issue is one of liability for the institutions and the Board.
Board President Lewis suggested that the Board may need to step back and reevaluate the policy language again. He directed staff and select members of the Board to examine the policy further and provide appropriate amendments to the policy that would be consistent with the Board's intent and to meet the requirements of the University.
Board member Agidius asked if the Board could wait to have the second reading until more study takes place. After Board member Hall explained the process, the Board took action on this item.
To approve the Second Reading of the amendment of Board Policy I.J.2. (4) and (5) - Use of Institutional Facilities and Services with Regard to the Private Sector - This motion was amended
Board President Lewis put forward a substitute motion with the intent of strengthening the policy.
To amend the currently proposed language with the following language -- after the words "defined area" insert the following: "and such individuals must be issued a wristband or other identifier by the event sponsor, signifying that such individuals are of lawful age to consume alcoholic beverages. In addition, such individuals may be accompanied by youth for whom they are responsible, but only if such youth are, at all times, under the supervision and control of such individuals -Motion carried 4-2 (Hall and Agidius dissenting)
To approve the Second Reading for the amendment of Board Policy I.J.2. (4) and (5) - Use of Institutional Facilities and Services with Regard to the Private Sector, as amended -Motion carried unanimously
|Open Forum||Elizabeth Bento, Vice President for the Associated Students of the University of Idaho, updates the Board on changes in the election process for the ASUI. Permission was granted for her to make comments later in the meeting related to the University of Idaho College of Art and Architecture.||10/16-17/2005||2|
|Personnel||By consent, the Board agreed to approve the request by University of Idaho for four (4) new positions (3.75 FTE) supported by appropriated and non-appropriated funds.||10/16-17/2005||3|
|Carry Over FY2005 Funds||By consent, the Board agreed to approve the requests by BSU, ISU, UI, LCSC, ISU Dental Education Program, UI Agricultural Research and Extension Service Program, UI WWAMI Medical Education Program, and the Division of Professional-Technical Education, to carry over authorized but unspent funds from FY2005 to FY2006.||10/16-17/2005||3-4|
|Coaches Contracts - Nick Holt, Men's Head Football Coach||To approve the University of Idaho's request for approval of a coaching contract extension for Nick Holt, Men's Head Football Coach - Motion carried unanimously||10/16-17/2005||4-5|
|Coaches Contracts - Tom Jager, Women's Head Swim Coach||To approve the University of Idaho's request for approval of a coaching contract extension for Tom Jager, Women's Head Swim Coach - Motion carried unanimously||10/16-17/2005||5|
|Coaches Contracts - Wayne Phipps, Co-Head Coach for Men's and Women's Track and Field and Cross Country Teams||To approve the University of Idaho's request for approval of a coaching contract extension for Wayne Phipps, Co-Head Coach for Men's and Women's Track and Field and Cross Country Teams - Motion carried unanimously||10/16-17/2005||5|
|Coaches Contracts - Carla "Yogi" Teevens, Co-Head Coach for Men's and Women's Track and Field and Cross Country Teams||To approve the University of Idaho's request for approval of a coaching contract extension for Carla "Yogi" Teevens, Co-Head Coach for Men's and Women's Track and Field and Cross Country Teams - Motion carried unanimously||10/16-17/2005||5|
|Property Easement - Hagerman Aquaculture||To approve the request by University of Idaho to grant two utility easements across a portion of the UI Aquaculture Research Center in Hagerman, Idaho, and to authorize the University of Idaho Vice President for Finance and Administration to execute said easements in substantially the same form as submitted as part of this request (see Attachment 8-1) - Motion carried 5-0 (Hall absent during vote)||10/16-17/2005||7|
|Property Easement - UI Experimental Forest||To approve the request by University of Idaho to grant a non-exclusive access easement across a portion of the UI experimental forest to Mr. Freemen Wells, and to authorize the University's Vice President for Finance and Administration to execute said easement in substantially the same form as submitted as part of this request (see Attachment 9-1) -Motion carried unanimously||10/16-17/2005||7|
|Amendment of Board Policy - Section V.S.2., Enrollment Workload Adjustment Base Multiplier - First Reading||To approve for first reading the changes to the Idaho State Board of Education Governing Policies and Procedures, Section V.S.2., Allocation of Lump Sum Appropriation (BSU, ISU, UI, LCSC) to increase the credit hour multiplier from 0.33 to 0.67 used in the Enrollment Workload Adjustment calculation -Motion carried unanimously
Jeff Shinn explained the purpose of the increase and the institutions indicated their support. During discussion, Mr. Shinn agreed that this increase could compete for dollars for other priorities such as equity funding and other line item requests.
Board member Hall emphasized the need to clearly state the message for legislators so they understand this adjustment does not resolve the numerous other issues and line items.
|Amendment of Board Policy - Section V.E., Gifts and Affiliated Foundations - First Reading||To approve for first reading the changes to Idaho State Board of Education Governing Policies and Procedures, Section V.E., Gifts and Affiliated Foundations - Motion carried unanimously
Jeff Shinn introduced this item and the institutions provided additional comments for the Board's consideration.
Ken Prolo of Idaho State University indicated that the ISU foundation recommended changing the language in section 2b on Page 9 of Tab 13 to read: "Procedures with respect to foundation expenditures and financial transactions, which must ensure that no person with foundation signature authority shall have the same or similar authority at the institution." Board member Hall indicated he wanted to make a motion to amend the document to include the recommended change, however, no further action followed.
Stacy Pearson and Dr. Robert Kustra of Boise State University expressed concerns about the tone of the document. Board member Hall explained that the Board desired to institutionalize the system to assure integrity. He also reminded the institutions that additional changes could be made between the first reading and the second reading of the proposed policy.
|Sources and Uses of Funds||At this time, Board member Terrell brought an "Other Business" item to the attention of the Board. He referred to action taken at the August Board meeting and asked for a motion to reconsider the universities' budget.
To reconsider the motion of August 10-11, 2005, wherein the FY2007 budget request for the Colleges and Universities was approved - Motion carried 5-1 (Hall dissenting)
To reaffirm approval of a fully-developed FY2007 Maintenance of Current Operations (MCO) budget request for the College and Universities. This includes any revisions approved at the meeting of October 17, 2005, and any other adjustments needed to comply with guidelines as set forth by the Division of Financial Management of Legislative Services Office. The Interim Executive Director is authorized to approve changes to the MCO budget request to be submitted.
In addition, the official budget request for the College and Universities shall be revised to include only the following Line Items:
* Occupancy Costs - $ 514,300
* Faculty Salary Enhancements - $9,209,700
*Funding Equity, including Research - $2,184,000
Amended: To amend the motion as follows:to strike "revised to include only the following line items" and insert, "prioritized, as follows"; and to list the three priority items and then add onto the language before this statement: "All other items will be retained in the budget request." - Motion carried 4-2 (Ayes: Hall McGee, Stone and Agidius; Nays: Terrell and Thilo)
It was agreed to approve the motion as amended - Motion carried unanimously
Board member Hall recalled the Joint Finance and Appropriation Committee, along with the leadership of both houses had requested the Board to provide a full list of the needs of each institution. He encouraged the motion be amended by removing the words, "to include only the following line items," and by adding language to indicate what the top three priorities are.
Dr. Tim White asked for a recess to allow the institutions time to review the materials. Following the recess, the institutions reported they all agreed it was appropriate to provide the top three priorities to the legislature as long as the complete list of needs was also provided.
Board member McGee got clarification about the JFAC and the legislative leadership want from the Board. Matt Freeman of the Legislative Services Office indicated that the legislature wants the list of needs as well as guidance from the Board as to the priorities. Board members Terrell and Thilo raised concerns about the legislature having so much latitude to determine the priorities.
|University of Idaho - Architecture Program||To reverse the action of the Executive Director authorizing the closure of the College of Art and Architecture and to order the University of Idaho to reinstate the same by the 06-07 school year - A roll call was taken; motion carried 5-2 (Terrell and Stone dissenting)
Board Vice President Stone briefly summarized this item and outlined the process for hearing comments and remarks.
|Special Open Forum||Elizabeth Bento, ASUI Vice President, reported some students favor reestablishing the College of Art and Architecture while others are worried about its financial impact on students. The ASUI recommended waiting until the financial situation at the UI is better before considering this item, but agreed they could support the reestablishment of the College of Art and Architecture as long as the Board guaranteed the general student fee would not be increased to support it.
Senator Joe Stegner encouraged the Board to reestablish the College of Art and Architecture and brought up two points for consideration. First, the closure of the College sends a message that the State of Idaho does not value either the students or the profession. And second, the real possibility students will go to other schools if the College is not reestablished.
Jeff R. Richard, of the Independent Students of Art and Architecture, recommended the College of Art and Architecture be reestablished. He indicated the students in the Art and Architecture program favor a fee increase for students in that program, only. He noted that the insertion of the word "architecture" into the name of another college didn't provide autonomy for either the profession or the program.
Bill Woolston, Chair of the Department of Art and Architecture spoke on behalf of the faculty in support of the reestablishment of the College of Art and Architecture. He summarized the effort, the people involved, and the substance of their position on this issue. He emphasized the need to reverse the decision made by the previous administration in order to avoid further paralysis related to the program.
|UI Presentation||President Tim White described the approach the UI administration had taken related to the Art and Architecture program. He acknowledged there had been poor communication and ambiguity when the decision to close the College occurred. He agreed that trust had eroded and visibility had gone down. Dr. White suggested visibility could be immediately addressed by temporarily inserting the word "architecture" into the name of the College of Letters, Arts, and Social Sciences. He accepted responsibility for the shortcomings of the institution related to this issue and expressed a desire to move forward. He outlined a proposal to create a business plan tied to an academic plan, including public-private partnership. Dr. White suggested this approach responded to the voices of students, faculty, alums and stakeholders, and provided a solution for the Regents of the UI, for the UI, and for all the stakeholders.||10/16-17/2005||13|
|College of Art & Architecture Foundation (CA&A Foundation) Presentation||Members of the CAA Foundation presented their position. Making remarks were: Steve Kopke, of Design and Program Management, and President of the College of Art and Architecture Foundation; Hugh Burgess, of Honolulu, Hawaii (Dean Emeritus, Arizona State University College of Architecture and Environmental Design, Founding Dean, School of Architecture, University of Nevada Las Vegas); Mark Plynn of McMillen Pynn Architecture, and Vice President of the College of Art and Architecture Foundation; Steve Trout, of Trout Architects/Chartered, and Incorporator of the College of Art and Architecture Foundation; and Mike Patano, of Patano Architects and member of the Board of Directors of the College of Art and Architecture Foundation.
Mr. Kopke noted alumni are committed, long-term, to the College of Art and Architecture. He indicated the CA&A Foundation strongly supports reestablishing the College. Mr. Kopke suggested decisions made by Dr. Robert Hoover and Board of Education Executive Director Gary Stivers violated policy because timelines were not followed, financial data was not provided, and input from faculty and students was not obtained. He formally requested the Board to reverse the decision to close the College and to reestablish the College of Art and Architecture.
Mr. Burgess reported the results of a national survey that compared and measured the quality of accredited architectural programs in the United States. He indicated no model exits where a professional college is mixed in with liberal arts programs and colleges. He explained architecture is a legally established profession like law and medicine, and deserved to have the same regard as those professions at the UI. Mr Burgess strongly recommended revoking the decision by the former executive director and to reestablish the College of Art and Architecture at the UI.
**To read more on this discussion, please read the minutes**
|Appointment of Financial Vice President||To approve the appointment of Nancy Dunn as the University of Idaho Vice President of Finance and Administration at a salary of $182,000 starting January 30, 2006 - Motion carried 7-0 (Board member McGee was not present at the time)
President Tim White briefly summarized the resume of Nancy Dunn for the Board members.
|Personnel||By consent, the Board approved the request by the University of Idaho to establish one (1) new position supported by non-appropriated funds.||12/1/2005||3|
|Alcohol Permits||Informational item||12/1/2005||3|
|Dean of College of Engineering - Appointment||To table this request - Motion failed 3-4 (Agidius, Howard, Stone and Thilo dissenting).
To approve the appointment of Aicha Elshabini as Dean of The College of Engineering at the University of Idaho at an eleven-month salary of $214,509 - Motion carried 4-3 (Hall, McGee and Terrell dissenting).
David Chichester requested the Board's approval of the appointment of Dr. Aicha Elshabini as Dean of the College of Engineering at an eleven-month salary of $214,509. He summarized her resume and explained that $180,000 of her salary would come from state funds, and the remainder from private funds and donations.
Board member Terrell indicated his intention to vote against the appointment based on a concern about high salaries. Board member Hall discussed concerns related to equity issues. Board member McGee expressed concerns with the salary equity issues as well. Board member Thilo noted the amount coming from state funds would be $180,000 and was comparable to the salary being paid at Boise State University. Board Vice President Stone suggested the focus should be on the state funded portion of the salary.
Board member Hall recommended the Board look at the scope of work and possible duplication of effort amongst the institutions. Board member Agidius pointed out that while institutions may offer programs with the same name, the content of those programs are not necessarily identical. Board members Agidius and McGee agreed that the Board should follow up on Board member Hall's suggestion to look for possible duplication. Board member Terrell indicated he would bring that topic up during the President's Council Report.
|Center for Advanced Engergy Studies (CAES) Project - Request for Proposal of Design and Build||To approve the request by ISU to issue a Request for Proposal (RFP) through the Division of Public Works for selection of an architect to design the Center for Advanced Energy Studies (RFP) facility, and proceed with pre-design/programming, through design development, to include a construction cost estimate. It is understood that permission to proceed with the financing plan and construction of the complete CAES project will be requested at a future Board meeting. The allowable cost for the architect and engineer fees for the entire project will be no greater than $1,680,000 - Motion carried unanimously
Ken Prolo, ISU, introduced Dr. Leonard Bond, Director of the Center for Advanced Energy Studies (CAES). Mr. Prolo summarized the request and outlined the fiscal impact, the funding sources, and the points of the lease agreement.
Stacy Pearson confirmed that BSU had been in discussion with ISU regarding the role of BSU in this project. David Chichester, UI, agreed that more remains to be done regarding occupancy.
Board member Hall asked to see an operating agreement for the three institutions prior to the letting of a bid for construction. Mr. Prolo reported that the institutions are working on one and would bring it before the Board in the next few months.
Board member Hall discussed concerns he had about the fiscal impact of this project on the state. He indicated that his concerns had been addressed after he verified that the HUD grants are in place, that federal monies are available, that Governor Kempthorne had committed $5 million to this CAES project and that Battelle Energy Alliance (BEA), and its affiliates, have guaranteed the lease.
Board counsel, Jeff Schrader, noted he participated in the planning meetings and was comfortable with the request.
|Contract for Legal Services||To approve the professional services contract between the University of Idaho and Miller Nash, LLP - Motion carried 5-2 (Stone and Hall dissenting)||12/1/2005||7|
|Intercollegiate Athletics - Financial Reports||To postpone Tabs 7 and 8 until the next regular Board meeting - Motion carried unanimously
By unanimous consent, the Board agreed that Board member Terrell could visit each instituion, along with Board member Agidius, to address questions he had related to their individual reports; and, to report back at the next scheduled meeting.
|Amendment of Board Policy - Section V.E. - Gifts and Affiliated Foundations - Second Reading||To postpone the second reading until the next Board meeting -Motion carried unanimously
Board staff Jeff Shinn presented this item. Board member Terrell noted this was a basic blue print and one institution's way to take care of a problem. He indicated that the other institutions would need to bring their individual operating agreements before the Board as well. Following discussion, Board member Hall suggested postponing this item until Board President Lewis was present.
|Idaho Promise Scholarship - Increase Category B Award||To approve the amount of the Idaho Promise Scholarship, Category B, to be $315 for the Spring semester, 2006, for a total of $565 for the 2005-2006 academic year, per eligible student for those current recipients who maintain eligibility, and for qualified first-year entering students under the age of 22 in the Spring of 2006 - Motion carried unanimously||12/1/2005||9|
|Presidents' Council Report||President Tim White reported to the Board on behalf of the Presidents' Council. He noted that the November meeting focused on the student health care issue, the regional oversite council and budget, foundation and high school reform issues. Board member Hall thanked the presidents for their timely response on the health care needs of students at the respective institutions.
Board member Thilo mentioned that Dr. Michael Burke of North Idaho College had accompanied Steve and Judy Meyer to the National Council for Resource Development to be recognized for their generous philanthropic support of North Idaho College.
Board member Hall asked the Presidents' Council to examine the various colleges and programs within their individual instituions to clarify how much duplication exists amongst the institutions overall as well as the differential that makes those similar programs or colleges necessary within the state. He asked them to define the differences as well, and to report back to the Board within the next six months, on a college-by-college basis. Dr. White indicated the Presidents' Council would begin working on this assignment and provide as much detail as possible.
By unanimous consent, the Board approved the request by the UI to establish seven new positions by appropriated and non-appropriated funds.
New: (4) Assistant Professor’s, Contract Review Officer for Office of Sponsored Programs, Research Support Scientist II for Bio and Ag Engineering, Technical Records Specialist for Accounts Payable.
In regards to the alcohol policy, Board member Terrell indicated that the MPC Bowl agreements needed to be discussed at another meeting to clarify how they might impact other events. He recommended having this as an agenda item in April.
Nancy Dunn indicated that the report from UI related to alcohol permits was incomplete. She will make sure the oversight is corrected.
|Men's Head Football Coach Contract||
To approve the request by the UI for approval to the contract to appoint Dennis Erickson as the new head football coach –Motion carried unanimously.
Nancy Dunn presented this item to the Board. She highlighted the exceptions and adjustments in the proposed contract as compared to the model contract.
|Separation Agreement||To approve the employee separation agreements between the UI and the employees for items 1 and 2 – Motion carried unanimously.||2/22-23/2006||5|
To authorize the VP Finance and Administration to execute documents for the purpose of accepting real property donated to the Board of Regents of the UI by the Auen Foundation. Final approval of this transaction shall be contingent upon review and approval of all related documents by the Executive Director and Board legal counsel –Motion carried unanimously.
Board member Terrell Indicated that the appraisal documents were on file with the Board office. Dr. Howard expressed thanks and appreciation to the Auen Foundation for their donation.
|Enrollment Workload Adjustment Base Multiplier – Second Reading||To approve the second reading of changes to Idaho State Board of Education Governing Policies and Procedures, Section V.S.2., Allocation of Lump Sum Appropriation (BSU, ISU, UI, LCSC) to increase the credit hour multiplier from 0.33 to 0.67 used in the Enrollment Workload Adjustment calculation – Motion carried 6-0 (McGee absent during vote).||2/22-23/2006||6|
|Intercollegiate Athletics Financial Reports||
To accept the Annual Intercollegiate Athletic Reports as presented – Motion carried unanimously.
Board member Terrell expressed satisfaction with the details found in the reports issued by the universities. The Board thanked Mr. Terrell for the time and effort he gave to gathering the information.
|Intercollegiate Athletics Employee Compensation Reports||
To accept the Annual Intercollegiate Athletic Department Employee Compensation Reports as presented – Motion carried unanimously.
Jeff Shinn reported on this report, which is as of November 30, 2005. Board member Terrell indicated that the institutions had ensured there were no other reimbursements of coaches except for what appeared on the report.
|FY2005 College and University Audit Presentation||
To accept the Fiscal Year 2005 financial audit reports for BSU, ISU, UI, LCSC, and EITC, as presented by the Audit committee and Moss Adams LLP subject to the completion of the UI audit – Motion carried unanimously.
Mary Case reported on the UI. She explained that an audit of financial statements had been completed, but the audit of compliance had to be withdrawn in order to review a major program where additional federal awards were received. The final report will be provided to the Board upon completion. Ms. Case indicated that the agency accounts were carefully scrutinized during the audit and there were no findings.
Jeff Shinn indicated that the experience with the auditors went well and Board member Agidius applauded Moss Adams LLP for conducting a very thorough review. The Moss Adams LLP representatives thanked Board staff, Board members and institution personnel for their assistance and cooperation throughout the process.
|Gifts and Affiliated foundations – Second Reading||To approve for second reading the changes to Idaho State Board of Education Governing Policies and Procedures, Section V.E. – Gifts and Affiliated Foundations as approved at first reading with the addition that the policy become effective July 1, 2008 – Motion carried unanimously.||2/22-23/2006||12|
|University Place Litigation||To approve the proposed terms of settlement reached in confidential mediation of litigation as discussed in a previous executive session; and to authorized the President of the Board and the President of the University of Idaho to execute the written settlement agreement, and all other related documents, consistent with the settlement terms presented to the Board in executive session; and upon execution of the settlement agreement by all parties, to release a copy of the settlement agreement to the public - A roll call vote was taken - Motion carried unanimously
Kent Nelson state that President Lewis and President White each had duplicate counterpart signature pages of the written settlement agreement which Kent had reviewed. Kent advised the Board that the agreement was consistent with the settlement terms presented to the Board and that all other parties or their representatives had signed the agreement. That upon President Lewis and President White's verbal statement to Kent that they had signed the signature pages Kent would inform the parties that the settlement was final and authorize release of copies of the agreement to the public. President White indicated he was signing the agreement and President Lewis indicated he would sign the agreement at the close of the call.
Kent Nelson stated to counsel and parties listening to this meeting, that the settlement in the University Place Litigation, Ada County, Idaho, District Court Case No. CV OC 0405740 D is now final. Those who wish many now sent out the joint press release and make the settlement document available to the public.
Rod Lewis thanked Kent Nelson, the Attorney Generals Office and all the other parties involved for their work in this matter on behalf of the board.
|New Positions||By unanimous consent, the Board approved the request by the University of Idaho to establish six (6) new positions supported by appropriated and non-appropriated funds: Assistant VP for Enrollment Services, Dean College of Art & Architecture, Admin Asst II for President’s Office, Athletic Eligibility/Transfer Credit Specialist for Registrar’s Office, Financial Specialist for Sponsored Programs, Management Assistant for College of Art & Architecture.||4/20-21/2006||3|
|Progress Report||Dr. Tim White presented the UI progress report and covered four key topics: (1) review of where the UI was in 2004-2005; (2) the 2005 Plan for Renewal and the 2006 Strategic Action Plan; (3) alignment of national observations with UI’s recent investment decisions in five multi-disciplinary areas; and (4) the UI students’ expression of their appreciation for unique opportunities. Dr. White closed with a DVD presentation highlighting a group of UI students who went to Mississippi to help homeowners clean up the devastation still remaining from Hurricane Katrina. He also recognized the work of Dr. Tom Bitterwolf.
By unanimous consent, the Board agreed to follow the presentation by Idaho Public Television with items one and four of the Instruction, Research, and Student Affairs committee.
|Reestablish the College of Art and Architecture
To approve the request by the UI to reestablish the College of Art and Architecture. Mr. Terrell withdrew his motion in order to bring this under Business Affairs and Human Resources agenda item Tab 9; Mr. Agidius agreed.
By unanimous consent, the Board agreed to move this item to Tab 9 of the Business Affairs and Human Resources agenda.
To approve the request by the UI to reactivate the reconfigured College of Art and Architecture and to approve the establishment of a professional fee for the following programs within the College: Virtual Technology and Design in addition to the existing approved programs in Architecture and Landscape Architecture; and including appropriate fees for all appropriate years for architecture -Motion carried unanimously.
Substitute Motion/S (Howard/Stone): To accept the previous motion in its entirety with the addition of the Studio Arts program for the application of a professional fee -Motion failed 4-4 (Hall, Terrell, McGee and Agidius dissenting).
To approve the Professional Fees for Art and Architecture as follows: a 9.94% increase for fulltime students and an 8.57% increase for part-time students -Motion carried unanimously.
|4/20-21/2006||5, 21 & 22|
To approve for the UI a matriculation fee increase of 8.5% and a student activity fee increase of 8.5% and all other fees be as presented with the overall fee being $4,249 for a total 7.09% increase - Motion failed 4-4 (Hall, McGee, Terrell and Lewis dissenting).
To approve for the UI a matriculation fee increase of 5.93% for an overall increase of 6.95% and $4,244 - Motion failed for lack of a second.
To approve for the UI a matriculation fee increase of 8% and an activity fee increase of 8% for an overall total of 6.67% at $4,232(This motion was replaced by a substitute motion).
Substitute - To approve for the UI a matriculation fee increase of 8.5% with the student activity fee increase remaining as proposed for a total of $4,309. (This motion was replaced by a second substitute motion).
Second Substitute – To increase the UI total fees to $4,200 to be used however the UI wants to direct that amount, which would be a total increase of 5.85% -Motion carried 5-3 (Howard, Thilo, Agidius dissenting).
|Tuition Waiver Reports||
To accept the Nonresident Tuition Waiver – Fall 2005 reports for BSU, ISU, TI and LCSC s presented on pages 5-13 of Tab 14 - Motion carried unanimously.
Board President Lewis noted that the waivers at the UI are substantially higher and asked if UI has examined the total amount. He suggested those funds could bring additional funds to the institution. Dr. White agreed that the figures were worth studying and asked to provide a response at a later time. Jeff Shinn explained that the UI uses the High Tech and Disadvantage fee waivers in unique ways to attract students who might not otherwise come to the UI. They use these waivers to help shape the enrollment policy.
|FY2007 Appropriations||To approve the allocation of the FY 2007 legislative appropriations contained in Senate Bill 1444 and House Bill 844 for BSU, ISU, UI and LSCS and system-wide needs, as presented on page 3. The Executive Director is authorized to make technical adjustments as needed - Motion carried unanimously.||4/20-21/2006||20|
|Promise B Scholarship||To approve the amount of the Idaho Promise Scholarship, Category B, to be $250 per semester per student ($500 annually) for those current recipients who maintain eligibility and for qualified first year entering students under the age of 22 in the academic year 2006-2007 - Motion carried unanimously.||4/20-21/2006||21|
|Personnel||By unanimous consent, the Board approved the request by the University of Idaho for four (4) new positions; Assistant Professor for Electrical and Computer Engineering, Director of Academic Support Program for the College of Law, Student Activities Coordinator for Idaho Commons, Team Cleaning Specialist for Teaching and Learning Center and the reactivation of one (1) vacant position; Senior Accountant for Business and Accounting Services.||6/15-16/2006||3|
|Presidents' Council Report||Dr. Michael Burke reported that the Presidents' Council had appointed President Tim White to chair the Presidents' Council in the coming year. They also discussed the comparative study and plan to present the report on engineering programs to the Board in October. The report on education programs will be presented in the spring. Board member Hal asked for a schedule ahead of time so the Board can prepare.||6/15-16/2006||4|
|Personnel||To approve the appointment of Lloyd Mues to the position of Acting Vice President of Finance and Administration, at an annual salary of $155,625.60 - Motion carried unanimously.||6/15-16/2006||13|
|Personnel||To approve the appointment of Christopher Murray to the position of Vice President for University Advancement, at an annual salary of $169,998.40 - Motion carried 7-1 (Hall dissenting).||6/15-16/2006||14|
|Personnel||To approve a three-year employment contract for George Pfeifer, head men's basketball coach, beginning March 27, 2006, at a first-year salary of $100,006.40, with subsequent year increases as noted in the contract. Motion carried unanimously.
There was clarification of the contract language s it appears on page 5 of Tab 7, section 3.2.3.
By unanimous consent, it was agreed to modify the contract on page 5 of Tab 7, section 3.2.3., to read: "Each year Coach is named Conference Coach of the year and continues to be employed as the University's head men's basketball coach as the ensuing July 1st Coach...".
At this time Lloyd Mues was introduced to the Board.
|Personnel||To reappoint Dr. Timothy White as President of the University of Idaho effective July 1, 2006 through June 30, 2007, at a salary of $286,188 - Motion carried unanimously.||6/15-16/2006||14|
|Administration System Hardware / Software Upgrade||To approved the request by the University of Idaho to purchase hardware and software for the University's SunGard/SCT Banner administrative computing system, in an amount not to exceed $1,750,000 over five (5) year - Motion carried 7-0 (Board member Hall recused himself from the vote due to a possible conflict of interest).||6/15-16/2006||16|
|Line of Credit - Idaho Research Foundation||To authorize the request by University of Idaho to continue the line of credit agreement between the Regents of the University of Idaho and the Idaho Research Foundation, Inc. in the from presented to the Board, authorizing the extension of the existing draw of $126,000 as of July 1, 2006. The State Board of Education delegates authority to sign the extension to the Vice President of Finance and Administration at the University of Idaho - Motion carried unanimously.
Mr. Mues presented this item to the Board. He noted the request allows for an additional year with no credit being associated with it.
|Redirect Bond Proceeds||To authorize the use of excess Series 2001 Bonds proceeds, not to exceed $550,000; and other reserve funds, not to exceed $150,000, for the Theophilus Tower Project, finding that the project is necessary for the proper operation of the institution and economically feasible - Roll call vote taken; motion carried unanimously.||6/15-16/2006||17|
|Athletic Promotions, Sponsorships and Corporate Rights Contract||To approve the request by the University of Idaho to execute a contract with Learfield Communications, Inc., for Intercollegiate Athletic promotions, sponsorships and corporate rights, subject to review and final approval by the Executive Director of the State Board of Education and Board legal counsel - Motion carried unanimously.
The University of Idaho Athletics Department discussed the unique aspects of this agreement, noting that it allows UI to be more efficient and effective. UI is guaranteed a revenue stream each year. The Learfield group will comply with the UI controls that are built into the agreement. It was explained that the contract guarantees UI a certain amount of money and also compensates Learfield for rights they will acquire. Board counsel agreed the contract is complex, but did not note anything in the contract that would preclude the Board from approving the request.
|Idaho Water Center (IWC) Operating Agreement Amendment - UI and Idaho Division of Water Resources (IDWR)||To authorize the Vice President for Finance and Administration at the University of Idaho to execute an amendment to the 2002 Operating Agreement with the Idaho Department of Water Resources, with respect to space usage in the Idaho Water Center. Final approval of the amendment is contingent upon review by the Executive Director of the State Board of Education and Board legal counsel. In addition, the Executive Director and legal counsel verify that leasing to the Division of Water Resources does not impact the status of the bonds - Motion carried unanimously.
Lloyd Mues discussed this item. He explained that by renting space, debt can be shifted and reduced. It was confirmed that the legal standing related to the bond issue would not be impacted by this agreement.
By unanimous consent, the Board agreed to add the following to the motion: "the Executive Director and legal counsel verify that leasing to the Division of Water Resources does not impact the status of the bonds."
|FY2007 Student Health Insurance||To authorize the University of Idaho to continue the contract with the Mega Life and Health Insurance Company to provide student health insurance for 2006-2007 at a rate of $596.00 per full-time student per semester - Motion carried unanimously||6/15-16/2006||19|
|Settlement Agreement||To approve the settlement and to authorize the University of Idaho to sign all necessary settlement documents - Motion carried unanimously||6/15-16/2006||19-20|
|FY2007 Intercollegiate Athletic Report||To accept the Intercollegiate Athletics Report as presented - Motion carried unanimously 7-0 (Terrell Absent during vote)
Jeff Shinn introduced this item. He explained that the request had been made to the institutions to publish, in their reports, their assumptions of various items. Board member Hall indicated that the Board had asked for a yearly report to demonstrate the actual amounts in comparison to the assumptions when it comes to booster support. Jeff Shinn noted that information would be provided at the December Board meeting.
|FY2008 Budget Request Guidelines||To direct the agencies and institutions of the State Board of Education to prepare budget requests for FY2008 according to the guidelines established in the Budget Development manual and most critical new line items, in agency or institutional priority order - Motion carried unanimously
Jeff Shinn presented this item to the Board. Board member Hall explained that the Board wants the agencies and institutions to provide the Board with their most critical items for enhancements. That would allow the Board to see the big picture and determine which enhancements it should take forward during the legislative process.
|Personnel||By unanimous consent, the Board approved the request by the University of Idaho to establish sixteen (16) new positions; Administrative Assistant II for ITS, Computer Support Associate for College of Education, (3) DFA Programmer Analysts, Director Native American Center, Employee Work/Life Specialist, Landscape Irrigation System Coordinator for FMO, HVAC/Ref Journeymen for FMO, HVAC/Mechanic for FMO, ITS Network Systems Security Analyst, Native American Tribal Liaison, Pro-shop Manager, Server Systems Analyst for ITS, Technical Records Specialist I for Internal Audit, and Utilities/Engineer Director for FMO.||8/10-11/2006||3|
|Presidents' Council Report||Dr. White explained that the presidents shared concerns related to the funding, accessibility, affordability and tax reform. Board member McGee reported on the GEAR UP grant which was obtained as a result of the combined efforts of the Department of Education, Professional-Technical Education and the Career Information System.
Board member Hall encouraged the presidents to continue addressing access. Board President Stone asked the presidents to remember the middle-ground students caught between need and merit; they may also need financial assistant. Board member Thilo indicated that the Board had a task force to work on the issue of financial aid; they will bring it to the attention of the legislature. President Dene Thomas, Lewis-Clark State College, mentioned that the Promise scholarship do not provide for students who don't go to college directly from high school. President Bob Kustra, Boise State University, suggested that the Board keep in mind that the cost of professional-technical education at North Idaho College, College of Southern Idaho and Eastern Idaho Technical Colleges is much less than at BSU and ISU. Dr. Vailas urged the Board to engage the private sector in future discussions about industry partnerships.
|Alcohol Waiver for 2006 Football Season||To approve the request by the University of Idaho to establish secure areas for the purpose of allowing the above specified pre-game activities (Vandal Game Day, Corporate Tent Area, and President's Circle Pre-Game Function) for the 2006 home football season, such events to be in compliance with Board policy, Section I.J., and the following conditions:
1. The service area shall be secure, surrounded by a fence to control access to and from the area.
2. The pre-game events shall be limited to four hours, ending at kick-off.
3. Alcohol making or distributing companies may not sponsor the activities or tents.
4. UI shall use a color-coded wrist band or pass admission system to identify attendees and invited guests.
5. UI shall send companies sponsoring a corporate tent a letter outlining the Board alcohol policy and further conditions set by the Board. The letter will state that the minimum drinking age in Idaho is 21 and that at no time may they allow any underage drinking and/or serving or alcohol to visibly intoxicated patrons.
6. There must be two entry points
manned by security personnel for the secure area.
7. Security personnel shall be located throughout the secure service area to monitor use of wristbands, patron behavior, and entrance and exit.
8. No person may exit the secure area with alcoholic beverages.
9. Tent sponsors shall insure and indemnify the State of Idaho, the State Board of Education,the Board of Regents of the University of Idaho and the University of Idaho for a minimum of $2,000,000 and shall obtain the proper permits and licenses.
10. The area is for sponsors to entertain clients/guests for the Fall, 2006 home football games, including the sales and service of alcohol.
11. This exception is only for the 2006 football season; the University of Idaho shall bring the matter back to the Board after the conclusion of the 2006 football season for reconsideration for 2007 - Motion carried unanimously.
President Tim White presented this item. Board member Lewis noted that the motion needed to be clear as to who is represented when any reference to school or groups is made.
|University of Washington School of Medicine Committee of Admissions for the WWAMI Programs||To approved the three-year rotating terms for the University of Washington School of Medicine Committee on Admissions and the appointments of Dr. Roger Boe, Dr. David Anderson and Dr. Peter Kozisek as Idaho members of the Committee, noting that Dr. Boe will be serving for one year - Motion carried unanimously
Board member Thilo confirmed that three seats were being vacated, however, Dr. Roger Boe agreed to stay another year to provide consistency. She expressed concern that northern Idaho is not represented and recommended that Dr. Boe's replacement be someone from northern Idaho. Board member McGee requested that the Board be notified when the nominations open next year to allow time to participate in the process.
|Barker Wealth Management Program||Lloyd Mues of the University of Idaho presented this item. He indicated that it was an opportunity for the students in the College of Business and Economics to be exposed to options and futures using a separate outside entity that Mr. Barker will establish. Board member Lewis asked Board staff to follow up on this item to assure that there is no fiscal or liability impact for the UI.||8/10-11/2006||14|
|Events Pavilion Feasibility Study||Lloyd Mues presented this item related to future development consistent with the University's Long Range Campus Development Plan. He noted that the UI initiated a technical assessment feasibility study for a proposed UI Events Pavilion and proposed improvements to the ASUI Kibbie Activity Center. The funds for this technical assessment and feasibility study are gifted to the UI for this express purpose.||8/10-11/2006||14|
|Amendment to Palouse Mall Associates Agreement||Board member Agidius recused himself from this item due to a conflict of interest.
To approve the request by the Regents of the University of Idaho to approve an amended and restated ground lease with Palouse Mall Associates in substantial consistency with the draft submitted as part of this request, and to authorize the Vice President for Finance and Administration at the University of Idaho to execute the amended and restated ground lease documents - Motion carried 6-0 (Agiduis recused himself).
|FY2008 Budget Requests||To approve Replacement Capital Outlay for Idaho Public Television, specifically for KUID/Moscow studio production equipment, translator digital conversion, and IT and other items in the amount of $1,862,700 -Motion carried unanimously||8/10-11/2006||16|
|FY2008 Budget Requests||To approve the MCO budget requests for the College and Universities, Community Colleges, Agricultural Research and Extension Service, Special and Health Programs, and the Agencies of the Board, and to delegate to the Executive Director approval of the final FY 2008 Maintenance of Current Operations budget requests for these agencies, institutions and programs as developed by following State of Idaho Budget Development Manual guidelines and Board policy - Motion carried unanimously||8/10-11/2006||16|
|FY2008 Budget Requests||To approve for final development the following specific budget Line Items for the College and Universities as referenced on Tab 12b, page3:
1. Salary Equity
2. New Programs/Enhancements
3. Occupancy Costs
All other items are to be submitted as part of the official budget request not in priority order, but listed by each institution's priority - Motion carried unanimously
|FY2008 Budget Requests||To approve for final development the following specific budget Line Items for Agricultural Research and Extension Service:
1. Salary Enhancement - Additional Funds to provide a total increase of eight percent for all employee classes in the amount of $1,112,000 (General Funds) - Motion carried unanimously
|FY2008 Budget Requests||To approve for final development the following specific budget Line Items for the Special Programs, as shown on the next page:
1. Forest Utilization Research - Salary Enhancement - 4.5% above CEC at $20,800 (General Funds)
2. Forest Utilization Research - Increasing Value of Idaho Forest Resources at $119,500 (General Funds)
3. Forest Utilization Research - Enhanced Policy Analysis at $105,000 (General Funds)
4. Idaho Geological Survey - Salary Enhancement - 4.5% above CEC at $32,800 (General Funds)
5. Idaho Geological Survey - Operation Base Enhancement at $94,000 (General Funds)
6. Idaho Geological Survey - Mission Capability Enhancement at $75,600
7. Scholarships and Grants - Increase Promise A Scholarships at $120,000 (General Funds)
Motion carried unanimously
|FY2008 Budget Requests||To amend the motion by removing items 7, 10, 11 and 12 so that the motion reads:
1. Forest Utilization Research - Salary Enhancement - 4.5% above CEC at $20,800 (General Funds)
2. Forest Utilization Research - Increasing Value of Idaho Forest Resources at $119,500 (General Funds)
3. Forest Utilization Research - Enhanced Policy Analysis at $105,000 (General Funds)
4. Idaho Geological Survey - Salary Enhancement - 4.5% above CEC at $32,800 (General Funds)
5. Idaho Geological Survey - Operation Base Enhancement at $94,000 (General Funds)
6. Idaho Geological Survey - Mission Capability Enhancement at $75,600
7. Removed from the motion
Motion carried 6-1 (Stone dissenting)
|Promise A Scholarships||To request an increase in the Promise A scholarships in the amount of $250,000 out of General Funds - Motion carried unanimously
In discussion of line item 7 on Scholarships and Grants, Jeff Shinn reported that the Board received more applications than it could grant for the Promise A Scholarship last year. Each Promise A Scholarship is for $3,000. Board President Stone suggested making a request that was sufficient to cover all the qualified applicants that applied last year.
|FY2008 Budget Requests||To approve for final development the following specific budget line items for the Health Programs:
1. WOI - Salary Enhancement - 4.5% above CEC at $21,000 (General Funds)
2. WWAMI - Salary Enhancement - 4.5% above CEC at $29,200 (General Funds)
3. WWAMI - Additional Seats: 2 (two) seats in medical education program for Idaho Residents at $28,000 (Dedicated Funds)
Motion carried unanimously
|Personnel||By unanimous consent, the Board approved the request by the University of Idaho to establish six (6) new positions; (2) Assistant Director for New Student Services, Business Manager for Auxiliary Services, Farm Assistant for College of Agriculture and Life Sciences, Management Assistant for College of Agriculture and Life Sciences, Telecommunications Technician for ITS, supported by appropriated and non-appropriated funds.||10/11-12/2006||3|
|Travel and Moving Expenses - second reading||By unanimous consent, the Board approved for second reading the changes to Idaho State Board of Education Governing Policies and Procedures, Section V.J.4.c. - Travel and Moving Expenses.||10/11-12/2006||4|
|Presidents' Council Report||President Tim White reported to the Board on behalf of the Presidents' Council. He indicated that during the last Presidents' Council meeting, they reviewed the draft policy clarifying the Presidents' Council function. It will come for first reading in December. He reported that the College of Engineering report was on the Instruction, Research and Student Affairs agenda for the Board's consideration. Dr. White noted that the Presidents had also discussed the Northwest Commission on Colleges and Universities related to accreditation and self-assessment.||10/11-12/2006||4|
|CH2MHill Sublease Amendment||To approve the request by the University of Idaho to approve an amendment to the 2004 Sublease agreement with CH2MHill, in substantial conformance to the form submitted to the Board, and to authorize the Vice President for Finance and Administration of the University of Idaho to execute the amendment documents -Motion carried 5-0 (Hall recused himself from the vote)
Board member Hall recused himself from debate and voting as a lobbyist for CH2MHill.
Lloyd Mues, University of Idaho, introduced the item. Board member Lewis indicated that it was difficult from the materials provided to determine what the monthly or annual rental rates were. He asked for clarification from Board staff. Jeff Shinnof the Board office agreed to provide the details to the Board.
|Chilled Water Service Project||To approve the request by the University of Idaho to replace the water chiller in the Educational Building, at a cost not to exceed $700,000, using institutional funds and contingency reserves - Motion carried unanimously
Lloyd Mues, UI, presented this item to the Board. He indicated that the intent of the University is to replace the original chiller and satisfy the cooling loads and demands of the Education Building by connecting the building to the University's central chilled water production and distribution system.
|Salmon Residential Facility Project||To approve the authorization to plan, design and construct a residential (dormitory) facility at the Nancy M. Cummings Research, Extension and Education Center in Salmon, Idaho, at a cost not to exceed $1,500,000. Funds for this project are from local, non-appropriated funds - Motion carried unanimously
Lloyd Mues, UI, presented this item to the Board.
|Idaho Public Television Memorandum of Agreement||To approve the request by the University of Idaho to approve the Memorandum of Agreement between the University and the Idaho Public Television (Idaho PTV) -Motion carried unanimously
Lloyd Mues presented this item. Board member Lewis suggested it would be helpful to have a better understanding to know what IPTV's working relationship is with other universities. Executive Director Dwight Johnson suggested having IPTV Director, Peter Morrill speak at a future meeting to address those questions.
|FY2007 Budget Revisions||To approve an additional Line Item for the Agricultural Research and Extension Service for FY2008 in the amount of $10,000,000, General Funds, for a Research Dairy Facility. This motion does not constitute approval of the facility. This approval allows the proposed budget item to serve as a place holder for the purpose of receiving a specific general fund appropriation from the Legislature for the purpose of construction of the Facility, should the Legislature choose to do so. Expenditure of these funds, and any other University funds, and proceeding ahead with the Facility by the University, must proceed pursuant to Board Policy Section V, Subsection K. Construction of Facilities -Motion carried unanimously||10/11-12/2006||12|
|FY2007 Budget Revisions||To approve an additional item for Student Financial Aid programs for FY2008, in the amount of $10,000,000, General Funds, for additional needs and merit based scholarships. This approval allows the proposed budget item to serve as a placeholder for the purpose of receiving additional General Funds appropriation for needs and merit based scholarships -Motion carried unanimously||10/11-12/2006||13|
|FY2006 Carryover Funds||To approve the requests by Boise State University, Idaho State University, University of Idaho, Lewis-Clark State College, Idaho State University Dental Education Program, University of Idaho Agricultural Research and Extension Service, University of Idaho WWAMI Medical Education Program,and Division of Professional-Technical Education, to carry over authorized but unspent funds from FY2006 to FY2007 - Motion carried unanimously||10/11-12/2006||13|
|Personnel||By unanimous consent, the Board approved the request by the University of Idaho to establish eleven (11) new positions; Associate or Full Professor for Electrical and Computer Engineering, Associate or Full Professor for Civil Engineering, Assistant Professor for Materials Science and Engineering, Assistant Professor for MMBB, Assistant Professor for Biological Sciences, Assistant Professor for Biological Sciences, Assistant/Associate Professor for Mathematics, (3) Assistant/Associate Professor for Education, Administrative Assistant I for Alumni Office, Computer Support Associate for Auxiliary Services, Programmer Analyst for Auxiliary Services.||11/29-30/2006||4|
|Presidents' Council Report||Dr. Tim White of the University of Idaho reported to the Board on behalf of the Presidents' Council. He indicated that the Presidents are interested in helping to shape the parameters of the proposed medical program feasibility study.
Dr. White went on report that the Presidents discussed the concept of the educational corridor in northern Idaho. He explained that they are supportive of the concept while keeping in mind the unique facility needs that are specific to each institution. Board member Hall indicated that the Board would like assistance from the Presidents' Council in determining what the Board's priorities should be for each institution related to that concept.
Dr. White reported that the Presidents had discussed employee benefits and will bring recommendations to the Board at a later date. Dr. White discussed the draft statement for higher education; a copy will be distributed electronically to the Board for the January meeting. Dr. White reported that the Presidents' Council had delegated the dual enrollment project to the provosts; a report will be presented to the Board at a later date. Dr. White explained that the Presidents' Council had discussed the community college issue, but had no further clarity to contribute on that topic.
Board member McGee commented on progress of the dual enrollment discussion and the positive response of the superintendents to what had taken place so far.
Dr. White introduced Chris Murray, the new Vice President of University Advancement at the University of Idaho.
|Multi Year Contracts College of Law and School of Journalism and Mass Media||To approve the request by the University of Idaho for a five-year contract for the employment of the Director of External Programs and Instructor in Law, full-time, fiscal year, non-tenure trace appointment, in substantial conformance to the form submitted to the Board, and to authorize the Vice President of Finance and Administration of the University of Idaho to execute the contract - Motion carried unanimously
This item was presented by University of Idaho Provost Doug Baker. He introduced Dean Burnett who explained that the issue of concern related to the American Bar Association accreditation standard requirements. Board member Agidius pointed out the request is for the approval of the multi-year contract, not a waiver of policy.
To approve the request by the University of Idaho for permission to search for and appoint a not-tenure track senior instructor in a multi-year appointment for the School of Journalism and Mass Media, such appointment to be under a contract in substantial conformance to the form submitted to the Board and to authorize the Vice President of Finance and Administration of University of Idaho to execute the contract - Motion failed 2-5 (Agidius and Thilo voting Aye)
Doug Baker presented this item to the Board. Board member Hall asked for clarification. Mr. Baker noted that being able to offer a multi-year contract gives the institution greater flexibility and more possibility of success in terms of recruitment and retention. He explained that the Council of Academic Affairs and Programs (CAAP) had discussed drafting a recommendation regarding a policy change along the same lines. The UI indicated that approval of this position is time sensitive. Kent Nelson, UI legal counsel, spoke to the Board to clarify the rationale for requesting this waiver.
During discussion, Board members voiced concerns and agreed this is a sensitive issue. They observed that the same argument being presented by the University of Idaho might be used by all the other institutions as well. The Board suggested CAAP should bring a proposed policy change to the Board with more detail.
|Idaho State University - CAES Facility/Idaho Falls||To approve the request by Idaho State University to proceed with financing and construction of the Center for Advanced Energy Studies in Idaho Falls and to authorize the Division of Public Works to award a design-build contract to Big-D Construction, the selected design-build team. The motion includes funding that comes from a combination of Idaho National Lab (INL) Settlement funds, U.S. Department of Housing and Urban Development grants, and bond proceeds, and the entire cost of the project shall not exceed $17.0 million. In addition the motion provides approval for the lease agreement for the CAES building in cooperation with the Idaho National Laboratory. Motion carried unanimously.
Ken Prolo, Idaho State University, introduced Dr. Harold Blackman, Director of CAES to discuss the project. Board member Hall explained that the Board had received all the details regarding the CAES facility during previous meetings. He indicated that the materials provided in the agenda materials appeared to be in order.
|University Advancement New Positions||To postpone this item until the February meeting and at that meeting request the University of Idaho to give full presentation, without any proprietary information regarding their fundraising campaign where they seek Board support for their campaign and then, secondarily, take up the request for the 19 positions -Motion carried 5-2 (Agidius and Stone dissenting)
Dr. Tim White and Chris Murray of the University of Idaho presented this item to the Board. Dr. White discussed the staffing plan that would allow UI to raise $300 million which would be used to support student scholarships as well as faculty endeavors. The staffing plan is to support a comprehensive campaign over a two-year process to seek and acquire private gifts in four critical areas: faculty, students, programs and facilities. Mr. Murray discussed the campaign plan, including creation of a fundraising infrastructure that addresses need critical to the UI.
Mr. Murray explained that even if all 19 positions were approved at this meeting, it would take up to two years to fill them all. Board President Stone noted the salary ranges add up to over a million dollars. Mr. Murray indicated that the funding of those positions will be by redirecting funds internally and also with support from the Foundation. Dr. White pointed out that as far as redirecting funds, it is in keeping with the strategic plan that allows the UI to target high priority efforts by moving funds away from less important efforts. He emphasized that no positions would be filled if there are not sustainable funds to support those positions. Dr. White clarified that the source of funds would not be from student fees.
The Board discussed at length the timing of this request and lack of notice provided to the Board by the UI regarding the fundraising campaign itself. Several Board members argued the point that the Board should have been informed of the fundraising campaign prior to receiving a request for positions.
|College and University Audit Presentation - Moss Adams LLP||To accept from the Audit Committee the Fiscal Year 2006 financial audit reports for Boise State University, Idaho State University, University of Idaho, Lewis-Clark State College, and Eastern Idaho Technical College, as presented by moss Adams LLP -Motion carried 6-0 (Hall absent during the vote)
Mary Case reported on the University of Idaho audit. She discussed the various aspects of the audit. An unqualified opinion on the financial statement was issued, as was the report on the federal compliance. There was one internal control finding reported on the financials. The UI was a high risk auditee and so 50% or more of the programs had to be looked at. Ms. Case reviewed the various findings that were noted during the audit and explained them for the Board's benefit. There was a request from Board member Hall for follow-up by the Audit Committee to provide assurances to the Board that the findings were being addressed and a status report on the progress made to date. Board member Agidius agreed. Board member Terrell requested that the follow-up information be provided to the Board at the meeting in February.
|Amendments of Faculty-Staff Handbook||To approve amendments to the University of Idaho Faculty-Staff Handbook Sections 5300 "Copyrights, Protectable Discoveries and Other Intellectual Property Rights," and 5400 "Employment Agreement Concerning Intellectual Property" - Motion carried unanimously||11/29-30/2006||14|
|Parking Lot Site Lease||To authorize the Vice President for Finance and Administration at the University of Idaho to execute a site lease with Johnson and Stephens, LLC, in substantial conformance to the form submitted to the Board - Motion carried unanimously||11/29-30/2006||14-15|
|Contract for Vending Rights||To authorize the Vice President for Finance and Administration at the University of Idaho to execute a contract with Idaho Beverages, Inc., in substantial consistency with the draft submitted as part of this agenda item - Motion carried unanimously||11/29-30/2006||15|
|Pierce Property Re-conveyance||To adopt the attached resolution as presented in the Board agenda materials, and authorize the Vice President for Finance and Administration at the University of Idaho to execute re-conveyance documents in substantial conformance to the form submitted to the Board - Motion carried unanimously||11/29-30/2006||15|
|Amendment of Board Policy - Policy Section III.T.4. - First Reading - Intercollegiate Athletics||To approve for First Reading the changes to Idaho State Board of Education Governing Policies and Procedures, Section III.T.4., Intercollegiate Athletics -Motion carried unanimously||11/29-30/2006||15|
|Idaho Promise Scholarship - Increase Category B Award||To approve the amount of the Idaho Promise Scholarship, Category B, to be two hundred and seventy-five dollars ($275) for the Spring semester, 2007, for a total of five hundred and twenty-five dollars ($525) for the 2006-2007 academic year, per eligible student for those current recipients who maintain eligibility, and for qualified first-year entering students under the age of twenty-two in the Spring 2007 -Motion carried unanimously
Jeff Shinn of the Board office presented this item. He noted that each year, by law, the Board is able to increase the amount based on the anticipated applications.
|North Idaho Corridor||To support the concept of developing an education corridor in Coeur d'Alene to increase and improve access to higher education in North Idaho - A call vote was taken; motion failed 2-5 (Board members Agidius and Thilo voted Aye)
Board member Thilo briefly discussed the need for the coalition of partners that would allow growth to occur and also provide expanded economic opportunities in the area that demands a highly educated workforce. She noted that the motion is to approve the concept.
Board Vice President Terrell noted a reluctance to support the motion since it appeared to conflict with what the University of Idaho already has underway in the area. Board member Hall indicated his support for higher education opportunities in the area, but expressed concerns that the motion may be misinterpreted as an endorsement by the Board. Board member Lewis agreed with Mr. Hall.
|Karen McGee||Board member McGee announced that she had been appointed to a position in the Office of Governor Otter and would be stepping down from the Board of Education. Board Members congratulated her and commended her for the tremendously hard work she has done to advance education in Idaho.||1/8/2007||5|
|Research Dairy||To approve the request by the UI to seek a one-time appropriation of General Funds for the Agriculture Extension Service for FY2008 in the amount of $10 million from the Idaho Legislature, and to seek modification of the federal Morrill Act for the purpose of allowing the State of Idaho to apply real estate assets in the Agriculture College Endowment for acquisition of real estate, buildings and fixtures for experimental farms and provide these assets to the UI for use as the endowment beneficiary. This approval is for seeking the appropriation and federal law changes only. The University shall return to the Board after completion of these steps for further authority to proceed with planning and construction -A roll call vote was taken - Motion carried 5-1-0 (Terrell voted Nay and Luna abstained)
President Tim White of the UI presented this item to the Board. He provided background details and noted that the UI is seeking a one-time appropriation and also modification of the federal Morrill Act for the purpose of allowing the State of Idaho to apply real estate assets in the Agriculture College Endowment for acquisition of real estate, buildings, and fixtures for experimental farms and provide these assets to the UI for use as the endowment beneficiary.
Dr. White introduced Kent Nelson and Dean John Hammel of the UI who were participating by phone to provide additional detail and answer questions. Dean Hammel summarized the programmatic aspects of this proposal. Board member Thilo asked about changing the Morrill Act and Kent Nelson indicated a modification will bring it into the 21st century.
Board Vice President Terrell expressed concerns with the UI's appropriation assumptions and asked the UI to keep that in mind for future requests. Mr. Luna abstained from the vote due to a possible conflict of interest.
|Personnel||By unanimous consent, the Board approved the request by University of Idaho to establish five (5) new positions supported by appropriated and non-appropriated funds and reactivate one (1) deleted PCN supported by non-appropriated funds; (2) Assistant Professors for District II Cooperative Extension, Assistant Professor for PSES, Assistant Professor for MMBB, Administrative Assistant II for Risk, Real Estate and Administrative Affairs and Director for Diversity and Human Rights.||2/21-22/2007||3|
|Presidents' Council Report
||Dr. Timothy White of the University of Idaho reported. He noted that the Presidents' Council had recently met and discussed student fees, the medical education study, concurrent and dual enrollment, and issues related to retirement benefits.
Board member Hall referred to an earlier request by the Board for the institutions to prepare a comparison study of similar programs and expressed his appreciation for their work in that regard with the Colleges of Engineering. In follow-up, President White indicated the next study would look at the Colleges of Education and be presented to the Board in June.
President White reported that Dr. Michael Burke, former president of North Idaho College, begins his new position at San Jose State College the first of March. Dr. Priscilla Bell will join North Idaho College as its Interim President, but in the meantime Dr. Barbara Hanson is representing NIC at this Board meeting.
|University Advancement - New Positions||To approve the request by the University of Idaho to establish nineteen (19) new positions in University Advancement supported by appropriated and non-appropriated funds, as identified in the following pages:
1 - Administrative Assistant I
2 - Assistant Deans for Development
1 - Associate Director of Gift Planning
1 - Business Manager
6 - Development Coordinators
4 - Directors of Development
1 - Director of Annual Giving
1 - Director of Donor Relations and Stewardship
1 - Program Manager
1 - Proposal and Grant Writer
Motion carried unanimously
Board member Terrell introduced Dr. Timothy White to present this item. Dr. White reported that this item was previously presented at the November 2006 Board meeting. Additional details were requested from the institution at this time.
Chris Murray, UI Vice President for Advancement, was introduced to present the University Advancement Campaign details. Mr. Murray discussed the particulars of the campaign effort. He reported that the University of Idaho desires to deliver a transformational experience to its students and has targeted four areas for investment and growth: students, faculty, programs and facilities. Mr. Murray reported the campaign goal of $300 million is based on having an infrastructure in place to raise the funds and projected donor interest. He referred the Board to agenda materials for more detailed information on fund source and uses.
John McConnell, a consultant from the firm Bentz Whaley Flessner, discussed an audit of the UI Advancement area with the purpose of assessing the current fundraising process. He indicated that the audit demonstrated a major need for staff and infrastructure to be increased in order for advancement to be successful. Mr. Murray explained that fundraising staff would be held accountable for meeting the goals and that they will be at-will employees.
Board member Lewis complimented the University of Idaho for the depth of their presentation. He noted that it was beneficial for the Board to have the details so that it could be assured of the University's ability to be successful.
Superintendent Luna asked about the source of the redirected internal funds. Dr. White noted funds will come from the UI Higher Education settlement fund to jumpstart the effort. In addition, the deans of the various colleges have agreed to share the cost. Superintendent Luna asked for clarification on the fee structure options found in Attachment 6 of the Board agenda materials. Dr. White pointed out that the fee options are possibilities that the Foundation is considering. Mr. McConnell explained that such fees are normal among institutions and their affiliated organizations.
|New Executive Master of Business Administration||Dr. Timothy White presented this item to the Board. Provost Doug Baker of the University of Idaho reported on the Executive Master of Business Administration program in northern Idaho. Dr. White indicated that the Council on Academic Affairs and Programs had discussed this program and supported it. Board member Hall asked UI to be sure to provide a specific cross reference as to where this program fits into their eight-year plan when it comes as a request to the Board.||2/21-22/2007||8|
|Head Football Coach||To approve an employment agreement between the University of Idaho and Robb Akey as the Head Football Coach, at a regular salary amount of $155,002, plus supplemental media compensation in the amount of $85,000, for a total of $240,002. Additional compensation amounts, if earned, will be provided as noted in the contract - Motion carried unanimously
Board President Stone expressed support for the University of Idaho football team. Board member Lewis commended the UI and Coach Akey for this move. Board member Hall noted that Board of Education had the same level of commitment to all the institutions as demonstrated in the amount of appropriated funds dedicated to the coaches' salaries.
|Technical Assessment and Feasibility Study||Dr. Timothy White invited Student Body President Humberto Cerillo to give the student perspective regarding the Kibbie Dome. Mr. Cerillo noted that the Kibbie Dome is used for a large number of activities in addition to athletic events. He discussed the need for renovation of the Kibbie Dome as well as for more space. Mr. Cerillo reported that the students of UI support an events pavilion. UI Athletic Director, Rob Spear was introduced and spoke about the vision of the University of Idaho for its athletic program. Mr. Spear explained that improved facilities will allow UI to compete more equitably with peer institutions as well as provide space and access to its students and athletes so that they are able to compete at the level they would like. He noted that the athletic department benefits the entire campus.
Vice President for Finance and Administration Lloyd Mues presented the elements of infrastructure improvements, renovations and additions to the ASUI Kibbie Activity Center and Proposed Multi-Purpose Events Pavilion identified in the feasibility study.
|Events Pavilion Capital Project||To authorize the University of Idaho to proceed with development of conceptional designs and conducting a financial feasibility study to develop a capital development strategy for a University Events Pavilion, at a cost not to exceed $1,600,000, to be funded with federal funds granted to the University of Idaho for the purpose of planning and developing a capital project with a performance venue element - Motion carried unanimously
Mr. Mues discussed the details of each element as presented in the Board agenda materials. He noted that element one concerned life safety and compliance issues. Elements two, three and four will be funded primarily through donations. Board member Lewis asked about the anticipated funding source for element one. Dr. White explained that the turf will be paid for by funds set aside from student fees that are specifically targeted for that. In addition, the UI will come to the Permanent Building Fund and request funds for the life safety and compliance needs. The balance will be financed through bonds.
Board member Hall noted that he had read the material and clarified that the feasibility study request is not for any appropriated funds, but for federal grant funds. For Dr. White's benefit, it was restated that the action today authorized a feasibility study for a University Events Pavilion. In the future, a request for replacement of the turf will be brought back to the Board.
|Sandpoint Education Center - Discussion of Memorandum of Understanding||Dr. Timothy White presented this item. He discussed the University of Idaho proposal to transfer 77 acres of agriculture property that it owns within the city of Sandpoint to Wild Rose, a private charitable foundation. In return, Wild Rose will build and develop educational facilities on the property and then return a portion of the land back to the UI. The result would be the Sandpoint Learning Center. Dr. White introduced Dr. Larry Branen, Vice President for programs in northern Idaho. He discussed the programs and the benefits of the proposed expansion and relocation of the UI horticulture venue.
Lloyd Mues reviewed facts provided to the Board in the agenda materials. Board member Terrell asked about the level of involvement of the other institutions in this plan. Dr. Branen explained that NIC had been involved because of their presence in Sandpoint. In the future, the other institutions will be involved on the advisory board. Board member Terrell encourage UI to keep the others informed. Lloyd Mues noted that the reason the proposal had not been widely discussed was out of respect of the privacy of the donor.
Board member Thilo commented on the proposal and the excellent opportunity for the public and private partnership. Superintendent Luna asked about the type of programs that would be offered. Dr. Branen explained that one example is a master's level program that allows individuals to become excellent science teachers.
Board member Hall asked how many buildings will be built as a result of this effort. Dr. Branen indicated that a master plan will lay out the specific dimensions of the Center. However, he estimated that $20 million will likely in one or two buildings initially. There will be plans in place to address growth. Kent Nelson, UI counsel, explained that the memorandum of understanding will spell out the particulars when it is presented to the Board. Board member Hall reminded UI to indicate how occupancy costs will be covered in this plan.
|Purchase of Optical Microscope||To approve the purchase of a scanning, near-field, optical microscope at a cost not to exceed $535,000 - Motion carried unanimously||2/21-22/2007||13|
|Law Building Classroom Improvements Capital Project||To approve the authorization to expand the project scope of the Menard Law Building, Classroom Renovations and Improvements, at a cost not to exceed $600,000, funding to come from institutional funds, inclusive of gift and professional fee funds, held by the College of Law - Motion carried unanimously||2/21-22/2007||13|
|Potato Varieties Licensing Agreement||To authorize the Vice President for Finance and Administration at the University of Idaho to enter into an exclusive license agreement with the Potato Variety Management Institute for intellectual property rights stemming from potato varieties in substantial conformance to the form submitted to the Board - Motion carried unanimously
Board member Terrell asked for clarification on selling of rights. Kent Nelson, counsel for UI, explained that UI develop potato varieties through a licensing agreement. Board member Hall asked if UI had given the Idaho Potato Commission an opportunity to speak to this agreement. Mr. Nelson indicated that it had.
|Verizon Telephone Services Contract||To approve a three-year renewal amendment to contract ICB# 2006-383318/ID0201155 between the Regents of the University of Idaho and Verizon and to authorize the University of Idaho Vice President for Finance and Administration to sign a contract amendment that is in substantially the same form as the amendment submitted with this agenda item - Motion carried unanimously||2/21-22/2007||14|
|Intercollegiate Athletics - Financial Reports||To accept the Annual Intercollegiate Athletics and Gender Equity reports as presented -Motion carried unanimously
Jeff Shinn of the Board Office explained this is a standard annual report. It comes to the Board at this time with the information from the fall semester. Board President Stone noted that the reports are in the revised format and that they will come to the Board each February.
|Intercollegiate Athletics - Employee Compensation Reports||To accept the Annual Intercollegiate Athletics Department Employee Compensation Reports as presented - Motion carried unanimously||2/21-22/2007||14|
|Federal Compliance Audit||To accept from the Audit Committee the Fiscal Year 2006 federal compliance audit report for the University of Idaho - Motion carried unanimously||2/21-22/2007||14|
|Federal Compliance Audit Follow-up||Board member Agidius noted that this information item provided details that were requested of the institutions at the last Board meeting.||2/21-22/2007||14|
|Personnel||By unanimous consent, the Board agreed to approve the request by the University of Idaho to create eight (8) new positions (7.5 FTE) supported by appropriated, and non-appropriated funds.||4/19-20/2007||3|
|College and Universities||To approve the allocation of the FY2008 legislative appropriations contained in House Bill 299 for BSU, ISU, UI and LSCS and systemwide needs, as presented on page 2 -Motion carried unanimously||4/19-20/2007||8|
|Promise B Scholarship||To approve the amount of the Idaho Promise Scholarship, Category B, to be $250 per semester per student ($500 annually) for those current recipients who maintain eligibility and for qualified first year entering students under the age of 22 in the academic year 2007-2008 - Motion carried unanimously||4/19-20/2007||8|
|Promise A Scholarship||To approve the amount of the Idaho Promise Scholarship, Category A, to be $3000 per year ($1500 per semester) for those applicants who are selected to receive or renew the Idaho Robert R. Lee Promise Category A scholarship for the academic year 2007-2008 - Motion carried unanimously
To approve the amount of the Idaho Promise Scholarship, Category A, to be $3000 per year ($1500 annually) for those applicants who are selected to receive or renew the Idaho Robert R. Lee Promise Category A scholarship for the academic year 2007-2008 - Motion carried unanimously
The original motion was modified to read $1500 "per semester" not "annually".
|FY2007 Student Fee and Tuition Reports||The Board elected to hear reports and requests from all of the institutions prior to taking action. Jeff Shinn introduced this item.
Dr. Tim White presented this item. He discussed the University's need to build an infrastructure for the future as well as to address the current needs.
Vice President for Finance and Administration Lloyd Mues summarized the process that was undertaken to arrive at the proposed fee increase of 5.95%. Mr. Mues discussed the rational for the various fees. Associated Student Body President Berto Cerillo presented the student perspective. He indicated that the process was well publicized, very thorough and included discussions with administration. He noted that the student welcome the 5.95% fee increase.
Board member Terrell asked about the special-fee students and President White explained that this is part of the University's investment in renewal efforts. He noted that the budget is built on conservative estimates; however, the investment of the past 18 months shows positive results as far as the attraction of regular students.
President White reported that the increase for in-state and out-of-state is the same dollar-wise, which equates to a percentage of 2.6% for out-of-state students. Board member Hall expressed concern that out-of-state students will benefit more than the in-state student with that approach. President White noted this would allow UI to better compete for out-of-state students where the competition is great. Board President Stone clarified that UI is asking for a 5.95% increase for full-time resident students.
Board member Lewis observed that the UI proposal was thoughtful, but in looking at the historical rate of increases he noted it was prudent to ask at what point will it be too difficult for students to afford an education. President White indicated that the status of higher education funding is a result of many years and many events. The University seeks to address needs that have accrued over past decades while also addressing current and ongoing needs. Lloyd Mues noted that a third of the revenue that the UI needs is provided by appropriation and the rest comes from other sources including research grants and private donations.
To approve the annual student fee rates for FY2008 for the University of Idaho at an overall increase of 5.0%, to include tuition and matriculation fees, facility and technology fees, and activity fees; and to approve the annual student fee rate for nonresident tuition of 5.0%. All other fees are approved as requested on Tab 2C, page 6 - Substitute motion carried 5-3 (Stone, Terrell and Thilo voted Nay).
Board member Terrell clarified that the motion needed to include the word matriculation. Board member Hall made a substitute motion that raised the percentage increase for non-resident students. Board member Terrell spoke in favor of the 5.95% increase for the full-time student fees and urged the Board to recognize that the students support the fee increase and have been involved in the process all the way through. He urged the Board to vote down the substitute motion. Board member Westerberg asked about the total dollar difference between the two motions.
Board member Lewis explained his support of the substitute motion. He urged the Board to keep in mind what students face today with the increased cost of education. He expressed appreciation for what the institutions brought forward today and the work they put into addressing the real needs.
Board member Thilo agreed with Board member Hall's intent to put a greater burden on non-resident students. She recognized the work the University had put into the process and the various means noted that are available to offset the costs. She noted that it seemed the University had tightened its belt.
Board member Agidius expressed concern that the Board was telling the institution it had to raise its nonresident fees more than the market can bear.
State Superintendent Luna spoke in favor of the substitute motion. He explained that just as in making sure that every child graduates academically ready to pursue college, the Board needs to make sure that it doesn't put higher education out-of-reach financially for them. He asked that in the future all the institutions identify specifically the areas that are running more efficiently at their institutions, and how the institution used those freed up dollars in the classroom.
|Single Bond System - Future Financing Plans||Lloyd Mues discussed the University of Idaho's intent to refund bonds and issue debt in the next few years. A formal request for approval will be brought to the Board in June, 2007 - Informational Item||4/19-20/2007||18|
|Transfer Gifted Real Property from UI Foundation||To authorize the UI to accept a deed to the subject property from the UI Foundation in substantial conformance to the form submitted to the Regents. The UI Vice President for Finance and Administration is authorize to sign, on behalf of the State Board of Education, and legal documents relating to this transaction - Motion carried unanimously
Lloyd Mues discussed this item and noted that the grantor of the property desired that the property be utilized by UI as a preserve and a retreat center. The property will require some renovations to make it suitable for group meetings and retreats. The UI has set aside internal funds to accomplish the needed updates.
|Turf Replacement Project - Kibbie Activity Center||To approve the UI's request to purchase and install a convertible filled turf system as a replacement for the existing turf in the Kibbie Activity Center, in the amount not to exceed $1,800,000 - Motion carried unanimously||4/19-20/2007||19|
|Training Room Renovation Project - Kibbie Activity Center||To approve the request by the UI to proceed with the design and construction of the renovation and improvement of the training facilities and associated spaces within the ASUI Kibbie Activity Center, at a cost not to exceed $900,000. Funds will come from private gifts made to the University to support improvements to athletic facilities -Motion carried unanimously||4/19-20/2007||19|
|Self Funded Health Benefits Plan||To approve the request by the University of Idaho to enter into the UI Health Benefits Trust Agreement in substantially the same form as the draft attached to the agenda, and with any further edits requested by the Idaho Department of Insurance to satisfy Title 41, Chapter 40, Idaho Code, and to continually authorize the UI to transfer University funds to the Trust in a manner consistent with, and as required by the Trust Agreement and Title 41, Chapter 40, Idaho Code - Motion carried unanimously
Lloyd Mues discussed this item and noted that the self-funding plan must operate as an independent trust. The trust will hold and manage all the funds intended for the health benefits plan. The trust will be governed by four trustees who will be UI employees, but will not include the President, the Vice President for Finance and Administration, or the Assistant Vice President for Human Resources. Annual and one-time fees will be required. UI anticipates bringing a proposal to the Board in the future that will be more of a cafeteria style approach.
Board member Terrell asked about the ability of the Board of Education to control funds. Board member Hall explained that the funds that go into a trust are dedicated for a specific use and he indicated he had no concerns.
|Transfer of J.A. Albertson Building from UI Foundation to Regents of the UI||To accept the transfer of interest in the subject property from UI Foundation to the Board of Regents of the UI in substantial conformance to the form submitted to the Regents - Motion carried unanimously
Board member Terrell introduced this item. President Tim White sked that the record show an expression of appreciation from the UI to the UI Foundation for their generosity.
|Presidents' Council Report||President Tim White presented the Presidents' Council Report. He noted that during their April meeting they identified items to be discussed at the Board's strategic planning meeting. In addition, they discussed safety issues in response to the recent murder of a UI student. He asked the Board to consider having a report from each institution regarding their policies, and suggested June would be a good time for that. Board member Hall asked Board President Stone to put that item on the June agenda and to have Executive Director Johnson send a letter of notification to each president in that regard. Board President Stone requested Mr. Johnson to also send the same letter to agency heads so that they will be prepared to report as well.||4/19-20/2007||20|
|UI Progress Report||President Tim White acknowledged the UI staff who worked to prepare for the Board's visit and noted that their efforts made it possible to have an effective meeting. Dr. White went on to present a snapshot overview of the UI. He discussed the financial health of the University and its undergraduate programs. Dr. White explained the global impact of the University as it works to build the 21st century. He indicated that retention rates for freshman are a bit below the national average, but the graduate rates are a bit above the national average. He spoke about several factors driving academic performance, including the expansion of intellectual boundaries, enhancing passion and discovery for the students, improving lives through scholarships, and creating heightened expectations.
Dr. White concluded with highlights related to ongoing projects and activities that underscore the efforts of the University to provide quality and successful educational opportunities to its students.
|WWAMI Medical Education Program Presentation||Dr. Suzanne Allen and Dr. Andrew Turner presented a report on the regional medical education program which represents five states. They discussed the programs offered throughout Idaho. They noted that the Medical Education component allows students to complete three of the four years of medical school in Idaho. They briefly updated the Board on the various medical rotations available and mentioned the availability of research dollars in Idaho. They indicated that forty-three percent of Idaho WWAMI graduates have returned to Idaho to practice.
Board member Hall asked if there was a prohibition that prevents Idaho from requiring graduates to return to Idaho to practice for a period of time as a pay-back for the financial support they have received. Dr. Turner indicated there was not. He gave the example of Wyoming which has a pay-back agreement; however, Wyoming pays all of the student tuition and fees which makes it different from Idaho. Dr. Turner pointed out that Wyoming student may opt to pay back the actual funds rather than working it off.
|New Doctorate Program Full Proposal - Ph.D. in Water Resources - UI||To approve the UI's request to offer a new M.S. Ph.d., Water Resources Program which could lead to a potential for concurrent degrees in water resources and law - Motion carried unanimously
Provost Doug Baker presented this item. He noted this is an interdisciplinary program which focuses on researching and solving critical water issues.
Board member Terrell asked if the other institutions are supportive of the program and they agreed they are. Dr. Baker noted this program fits in with the Unviersity's eight-year plan and that there are MOU's in place with the other institutions.
|New Graduate Program Full Proposal - Executive Master of Business Administrative - UI||To approve the UI's request to offer an Executive Master of Business Administration - Motion carried unanimously
Dr. Doug Baker and Dean Jack Morris discussed this item. Dr. Baker explained that it returns the MBA to northern Idaho. Dean Morris highlighted the various details of the program. He noted it would tap the need for graduate business education, and will allow businesses in northern Idaho to attract and retain highly qualified employees who will contribute to the continuing growth of businesses in the area. It is a twenty-four month model that meets the need for local delivery. Cohort groups can start every year, and it allows for flexibility in two locations. It is a self-sustaining program that requires no additional state funds.
Board member Terrell confirmed that other institutions are supportive of the program. Board member Lewis commended the UI on the thoroughness of their planning process.
|Election of Officers||Board President Stone opened nominations for the election of Board officers for the coming year.
Board member Hall nominated Milford Terrell for President and the Board gave their unanimous consent in favor of the nomination. Mr. Terrell will serve as President for the coming year.
Board member Terrell nominated Paul Agidius for Vice President and the Board gave their unanimous consent in favor of the nomination. Mr. Agidius will serve as Vice President for the coming year.
Board member Agidius nominated Sue Thilo for Secretary and the Board gave their unanimous consent of the nomination. Ms. Thilo will serve as Secretary for the coming year.
|Tenure Policy Waiver||To waive application of Board Policy Section II.G.6.i. to allow the UI to offer a tenured faculty position to the qualified candidate selected by the University for the position of Vice President for Research - Motion carried 6-1 (Hall voted Nay)
Board President Terrell asked about the possibility of looking at the policy itself and making changes so that it is more consistent with other positions. Board member Agidius indicated it would be a good approach and would allow the institutions to recruit more competitively. Board member Hall indicated a discomfort with providing tenure to individuals and that the Board policy should not be changed. Board member Stone noted that the problem with the current policy is that if the institution just changes the position title to Assistant Vice Provost that qualifies it for tenure.
President Kustra of BSU indicated that nationally, those who are recruited and hired for the Vice President of Research positions usually expect and get tenure in the department or area of expertise where they come from. President Vailas of ISU noted that in his experience in other states tenure appointments had to be approved by the board so the tenure issue wasn't a problem. The Board pointed out that in Idaho, the Board does not sign off on tenure, the institution does. President Thomas of LCSC emphasized that quality candidates won't apply for a Vice President of Research position unless it comes with tenure. Board member Lewis suggested changing the policy to make it consistent with other positions.
|Compensation - Institution Presidents
||To set the salary of Dr. Arthur Vailas as President of ISU at $273,000 effective July 1, 2007 - approved
To set the salary of Dr. Robert Kustra as President of BSU at $282, 463 effective July 1, 2007 - approved
To set the salary of Dr. Timothy White as President of the UI at $291,911.76 effective July 1, 2007 - approved
To set the salary of Dr. Dene Thomas as President of LCSC at $146,141.14 effective July 1, 2007 - approved
To set the salary of William Robertson as President of EITC at $113,305.50 effective July 1, 2007 - approved
To approve a vehicle allowance in lieu of a vehicle for certain institutional presidents at an annual amount of $7,200 - approved
|Executive Director of the Office of the State Board of Education||To appoint Karen McGee as the Interim Executive Director of the Office of the State Board of Education - Motion carried unanimously||5/22/2007||1|
|UI Physical Education Building Fire Restoration||To approve the request by the University of Idaho to undertake major capital improvements to the Physical Education Building and Swimming Center using insurance proceeds in the amount up to $848,000 and institutional funds in the amount of $2,000 for a total project cost of $850,000 - Motion carried unanimously
Jeff Shinn of the Board office explained that the approval of this request would allow the UI to use insurance money to repair damages resulting from a fire. Lloyd Mues of the UI reported that the fire occurred on January 27, 2007 in the Physical Education Building.
|Personnel||By unanimous consent, the Board agreed to approve the request by the UI to establish fourteen (14) new positions supported by appropriated and non-appropriated funds and reactivate one (1) deleted PCN supported by non-appropriated funds.||6/13-14/2007||3|
|Room and Board Rates for FY 2008||This was an informational item only.||6/13-14/2007||3|
|Second Reading of Amendment to Board Policy - Section III.T.4 - Intercollegiate Athletics||By unanimous consent, the Board agreed to approve for second reading the changes to Idaho State Board Governing Policies and Procedures, Section III.T.4., Intercollegiate Athletics.||6/13-14/2007||3|
|Alcohol Permits Issued by University Presidents||This was an informational item only.||6/13-14/2007||4|
|Purchase of Microscope||To approve the request by the UI to purchase a Confocal/Multiphoton Microscope. The equipment will be purchased with grant funds in the amount of $719,175.40 - Motion carried unanimously
Lloyd Mues of the UI presented this item.
On a separate note, it was indicated by Board President Terrell and Jeff Shinn of the Board office that the Financial Vice Presidents have asked that the dollar amount currently set as the threshold for bringing financial requests to the Board be increased. A proposal will be brought forward at a later date.
|Energy Services Performance Contract||To approve the request by the University of Idaho to proceed with the energy performance contract concept and to pursue financing; and to finalize the energy audit and subsequent performance contract once the board has approved the method of financing for the performance contract -Motion carried unanimously
Lloyd Mues discussed this item and noted that the UI desired to continue planning related to their energy conservation efforts.
|Health Benefits Program Revision||This was an information item only.||6/13-14/2007||6|
|Designation of Matriculation Fees for 1999 Student Recreation Center Bonds||To approve the request to designate matriculation fees as an additional pledged source of revenue for the 1999 Student Recreation Center Bonds - A roll call vote was taken; motion carried 7-0 (Lunda absent)
Lloyd Mues presented this item and explained that for FY 2007, the student fees collected to support the Student Recreation Center will be approximately $80,000 less than what is required to meet the pledged revenues to cover the debt service. As a result, the UI is asking to broaden the pledged revenue base to permanently include student matriculation fees which will ensure that pledged revenues are always sufficient to cover the 120% ratio on the debt.
|Restructure of Relationship with Idaho Research Foundation (IRF)||To approve the request by the UI to restructure its technology transfer enterprise and its relationship with the IRF as described in the agenda materials submitted to the Board. This includes authority to extend the University's line-of-credit with the Foundation (with no further draws) for a time sufficient to complete the restructuring, and authority to enter into the Transition Agreement and the Revised Operating Agreement in substantial conformance with the drafts presented to the Board - Motion carried unanimously
Lloyd Mues presented this item and noted the restructuring plan is essential to the University of Idaho and its outreach operations.
|Timber Sale from Experimental Forest||Lloyd Mues presented this informational item.||6/13-14/2007||7|
|NCAA Academic Progress Rate (APR) Report||Specific details of the institution reports were provided to the Board in their agenda materials. During comments, the institutions discussed the various areas of success and noted the areas where there were needs for improvement.||6/13-14/2007||7|
|FY 2007 Intercollegiate Athletic Reports||To accept the NCAA APR Reports as submitted - Motion carried unanimously||6/13-14/2007||7-8|
|FY 2008 Student Health Insurance||To authorize UI to continue the contract with Mega Life and Health Insurance Company to provide student health insurance for 2007-2008 at a rate of $649 per full-time, per semester - Motion carried unanimously||6/13-14/2007||8|
|Presidents' Council Report||Dr. Tim White of the UI reported on behalf of the Presidents' Council. At their last meeting, the Presidents discussed the technology transfer and agreed to study models from around the country. Their retreat is scheduled for August 7. At that time they will discuss legislative priorities, higher education financing, strategic planning, and budget priorities. It was also noted that the Colleges of Education will present their report to the Board during this meeting per the Board's request. The College of Business will report in the fall. In closing, Dr. White introduced Dr. Art Vailas as the next chair of the Presidents' Council.||6/13-14/2007||9|
|Personnel||By unanimous consent, the Board agreed to approve the request by the University of Idaho to establish fourteen (14) new positions supported by appropriated and non-appropriated funds and to reactivate three (3) deleted PCN's supported by appropriated and non-appropriated funds.||8/9-10/2007||5|
|2008 Proposed Legislation||Board staff provided input on the process for submitting legislative ideas and for carrying actual legislation in 2008. Jane McClaran of the Division of Financial Management (DFM) indicated that the due date for legislative idea forms to be turned into DFM was August 3rd. She noted that these ideas have already been submitted and DFM is reviewing them. Several Board members expressed serious concerns about the process and the fact that the full Board had not been involved in the creation of the ideas. It was further noted that some of the items had insufficient detail as to the full intent, purpose, or impact of the legislation that was being proposed. Interim Executive Director McGee explained how the timelines had worked this year, and noted that next year the process will start in June. Board staff reported that there will be an opportunity in October to review any drafted legislation that comes out of the idea process to decide whether or not to forward it.
The Board discussed, at length, the various legislative ideas submitted in the Board agenda. It was determined that the legislative idea related to the deaf and blind education models needed to be set aside until that issue is resolved.
By unanimous consent, the Board agreed to delay considering the legislative idea for the Deaf/Hard of Hearing and Blind/Visually impaired Education Services at this time.
The Board took up the remainder of the legislative ideas with the following outcome.
|Approval of UI Alcohol Waiver Request for 2007 Home Football Games||To approve the request by the UI to establish secure areas for the purpose of allowing the above specified pre-game activities (Vandal Game Day, Corporate Tent Area, and President's Circle Pre-Game Function) for the 2007 home football season, such events to be in compliance with Board policy Section I.J., and the following conditions:
1. The service area shall be secure, surrounded by a fence to control access to and from the area.
2. The pre-game events shall be limited to four hours, ending at kick-off.
3. Alcohol making or distributing companies may not sponsor the activities or tents.
4. UI shall use color-coded wrist band or pass admission system to identify attendees and invited guests.
5. UI shall send companies sponsoring a corporate tent a letter outlining the Board's alcohol policy and further conditions set by the Board. The letter will state that the minimum drinking age in Idaho is 21 and that at no time may they allow any underage drinking and/or serving of alcohol to visibly intoxicated patrons.
6. There must be two entry points manned by security personnel for the secure area.
7. Security personnel shall be located throughout the secure service area to monitor use of wristbands, patron behavior, and entrance and exit.
8. No person may exit the secure area with alcoholic beverages.
9. Tent sponsors shall insure and indemnify the State of Idaho, the State Board of Education and Board of Regents of the University of Idaho and the University of Idaho for a minimum of $2,000,000 and shall obtain the proper permits and licenses.
10. The area is for sponsors to entertain clients/guests for the fall of 2007 home football games, including the sales and service of alcohol.
11. This exception is only for the 2007 football season; the University shall bring the matter back to the Board after the conclusion of the 2007 football season for reconsideration for 2008.
12. UI will abide by all terms and conditions of the Board's existing alcohol policy.
Motion carried unanimously.
|Approval of Amendments to the University of Idaho's Mission Statement||To approve the proposed amendments to the UI's mission statement as presented - Motion carried unanimously
Board member Lewis raised a question about a reference to the statewide mission. There was a brief discussion to clarify this point.
|Idaho GEAR UP Update||Decker Sanders of the Board office reported that while individual school districts have agreed to provide a one-for-one match, the state is spending federal funds for which it does not have a match for. If sufficient matching funds are not obtained, students will be left without scholarships. The Board needs to decide whether or not to pursue the GEAR UP program.||8/9-10/2007||12|
|Employment Agreement - Co-Head Coach, Track and Cross Country Teams||To approve the request by UI to offer a multi-year contract for Wayne Phipps, in the form presented to the Board - Motion carried unanimously||8/9-10/2007||13|
|Multi-Year Contract Addendum - Director of Athletics||To approve the request by UI to offer a multi-year contract addendum for Robert Spear, Athletics Director, in the form presented to the Board - Motion carried unanimously||8/9-10/2007||13|
|Selection of Bond Counsel and Investment Banker||This was an information item.||8/9-10/2007||13|
|Revisions to Employee Health Plan||To approve the request by the UI to include, within its cafeteria style benefits program, certain limited cash-back payments to UI employees in lieu of benefits, and certain limited and capped matching payments to UI employee health savings accounts, in the matter described in the materials presented to the Board - Motion carried unanimously||8/9-10/2007||14|
|Ground Lease Assignment and Assumption||To authorize the Vice President for Finance and Administration at the UI to consent to the assignment and assumption of the previously executed ground lease in substantial consistency with the draft submitted as part of this request - Motion carried unanimously||8/9-10/2007||14|
|Sandpoint Facilities Project||To approve the Development Agreement in substantially the same form as the version attached hereto, and all of the included and underlying initial transactions including:
AUTHORIZATION of the sale of the approximate 77 acre parcel and approval to direct proceeds to the University of Idaho Foundation to establish an endowment for the purpose of funding programmatic and operation costs of the Sandpoint campus, and to provide $500,000 for start up efforts in Sandpoint;
ACCEPTANCE of the gift of the 18 acre Research Parcel, subject to a satisfactory environmental assessment; and, APPROVAL of the build out of Phase 1 of the Sandpoint Project consistent with the Master Plan and Program Planning Guide.
The Vice President for Finance and Administration at the UI is authorized to execute the Development Agreement, and all other transaction documents necessary for the above described transactions. The UI shall provide an update of construction status at the March 2008 Board meeting, and every six months thereafter until construction is complete, and Phase 1 is presented to the Board for acceptance of delivery of the buildings, building footprint, and associated real property - Motion carried 5-1 (Lewis voted Nay).
There was lengthy discussion of this item. Board member Lewis noted that while this is a beneficial program for Idaho, and a generous offer, it would be helpful to have more detail and more time to consider the proposal. Lloyd Mues reviewed the budget and the process taken so far to provide the Board with details regarding this project. Senator Shawn Keogh was invited to speak and she explained this proposal has been in the works for fourteen months. She pointed out that the community support and the anticipated growth for Northern Idaho were two of the positive aspects of this project.
|Irrigation Canal Easement||To authorize the Vice President for Finance and Administration at the UI to execute a non-exclusive easement in substantial consistency with the draft submitted as part of this request - Motion carried unanimously||8/9-10/2007||14|
|Service Agreement Extension - RuffaloCODY||To approve the request by the UI for a one year extension of the RuffaloCODY service agreement at a cost of $239,200 for FY 2008. Funding for the existing and proposed agreement is local funds - Motion carried unanimously||8/9-10/2007||14|
|FY 2009 Budget Requests||Board member Stone presented this item and provided a detailed overview of the process taken to bring these budget requests before the Board. He thanked everyone involved in the effort. He noted that the budget requests do not include any salary enhancements because the Board will work with the Governor's office and DFM to develop those at a later date.||8/9-10/2007||14|
|College and Universities||To approve final development the following specific budget line items for the College and Universities: (1) Occupancy Costs, (2) Maintenance and Infrastructure Costs, and (3) New and Expanded Programs - Motion carried unanimously||8/9-10/2007||16-17|
|Agricultural Research and Extension||To approve for final development the following specific budget line items for Agricultural Research and Extension: (1) Full-Time 4-H Program Coordinator Positions $169,600 (General Funds) (2) UI, Center for Bioenergy REsearch, Development and Outreach, $150,000 (General Funds) -Motion carried unanimously||8/9-10/2007||17|
|Special Programs||To approve for final development the following specific budget line items for the Special Programs:
(1) Forest Utilization Research - increasing value of Idaho Forest Resources, $119,500 (General Funds)
(2) Forest Utilization Research - Enhanced Policy Analysis, $105,000 (General Funds)
(3) Idaho Geological Survey - Web site redesign and upgrade; $23,000 (General Funds)
(4) Idaho Geological Survey - Seismic monitoring stations, $50,000 (General Funds)
(5) Idaho Geological Survey - Mission Capability Enhancement; $169,500 (General Funds)
(6) Scholarships and Grants - Increase in various scholarships, $290,000 (General Funds)
(7) Idaho Museum of Natural history - Increased Operating Support, $111,700 (General Funds)
(8) Idaho Small Business Development Centers - Mission Capability Enhancement, $83,700 (General Funds)
(9) Idaho Council on Economic Education - Mission Capability Enhancement, $22,500 (General Funds)
(10) Idaho Council on Economic Education - Mission Economic education materials for Teacher and High Schools Seniors, $20,000 (General Funds)
(11) Tech Help - Growth Services/New Product Development Program, $270,000 (General Funds) - Motion carried unanimously
|Idaho State Board of Education Report on Commonalities and Differences Among Colleges and Schools within idaho's Public Higher Education Institutions - Business Programs||Representatives of the institutions were introduced to present their report to the Board. They were: Scott Hamilton of Eastern Idaho Technical College, Ken Smith of Idaho State University, Diane Schooley-Pettis of Boise State University, Jack Morris of the University of Idaho, and Tony Fernandez of Lewis-Clark State College. Jack Morris reviewed the report for the benefit of the Board members and noted that it provided a detailed summary of the types of programs offered, the degrees and format of those programs, enrollments in the programs, and the location of the programs. The Board thanked the institutions for the time and effort spent in preparing the report.
Board member Lewis noted that the Board is interested in understanding the effectiveness of the programs and recommended that the institutions decide on the appropriate metrics they would like to see addressed as the areas of interest for future reports. Board member Westerberg encouraged the process to continue to be one of collaboration and cooperation between the institutions. Board member Thilo thanked the institutions and indicated the CAAP would follow up on the recommendations at their next meeting.
|TKE Purchase/Sales Agreement||To authorize the sale of former TKE house and ground lease of property to Idaho Alumni Association of Alpha Gamma Rho, Inc., and to authorize the UI Vice President for Finance and Administration to execute the purchase agreement and ground lease in substantial consistency with the drafts submitted as part of this request - Motion carried 6-0 (Luna was absent during the vote)||10/11/2007||6|
|Energy Services Performance Contract Project Project Approval||To approve the request by the University of Idaho to complete the technical audits as described in the expanded scope feasibility study, and to execute all necessary construction contracts in support of an Energy Services Performance Contract to include the base and expanded scope projects. This approval is contingent upon approval of the Bond Funding strategy presented in a separate Board agenda item -Motion carried unanimously||10/11/2007||6|
|Bond Refinancing||To approve a Supplemental Resolution for the Series 2007A Bonds, the title of which is as follows:
A Supplemental Resolution of the Regents of the University of Idaho authorizing the issuance and sale of Adjustable Rate General Revenue Refunding Bonds, Series 2007A, in the principal amount of up to $70,000,000 (the "Series 2007A Bonds"), authorizing the execution and delivery of a Bond Purchase Agreement and providing for other matters relating to the authorization, issuance, sale, and payment of the Series 2007A Bonds - A roll call vote was taken; motion carried 6-0 (Luna was absent during the vote).
Scott Christie of the Board office noted a correction in the staff comments related to the facility fee. He explained that these projects will only need the $40 fee already approved.
To approve a Supplemental Resolution for the Series 2007B Bonds, the title of which is as follows:
A Supplemental Resolution of the Regents of the University of Idaho authorizing the issuance and sale of Adjustable Rate General Revenue Bonds, Series 2007B, in the principal amount of up to $40,000,000 (the "Series 2007B Bonds"), authorizing the execution and delivery of a Bond Purchase Agreement and providing for other matters relating to the authorization, issuance, sale, and payment of the Series 2007B Bonds - A roll call vote was taken; motion carried 6-0 (Lunda was absent during the vote).
|Strategic Planning of the University of Idaho's Law School||Doug Baker and Don Burnett of the University of Idaho provided the Board with an update on the University of Idaho, College of Law. Dean Burnett provided historical highlights of the programs and efforts of the College of Law. He noted that the Boise office of the College of Law opened in 2001. Dean Burnett indicated that as part of the University's strategic planning efforts several approaches are being discussed related to meeting its mission to deliver legal education statewide in the College's second century. Dean Burnett discussed the implications of the various approaches and what would be required for the University to put them into place. He noted that the plan also addresses a potential opportunity for collaboration with the Idaho Supreme Court through the development of an Idaho Law Learning Center in Boise.||10/11/2007||8|
|Higher Education Research Council - One-Time $550K Grant Program Funding Recommendation||To approve the University of Idaho and Idaho State University finalists of the One-Time $550K Grant Program at $550,000 each, for a total of $1.1 million, as presented - Motion carried 6-0 (Luna was absent during the vote)||10/11/2007||8|
|South Central Local Operations Committee - Summary Report||Decker Sanders of the Board office discussed this item and highlighted the efforts of Idaho State University, Boise State University, and the University of Idaho to fund a Higher Education Center in Twin Falls on the College of Southern Idaho campus. He noted that a memorandum of agreement is in place and was signed on January 31, 2007. The committee meets monthly to address topics such as programs, facilities, articulation, and scheduling.||10/11/2007||8|
|Gear Up Update||Board President Terrell reported that he discussed the Gear Up issue with the institution presidents and received assurances from them for additional financial support for the Gear Up program.||10/11/2007||9|
|Personnel||To approve the request by the UI to establish six (6) new positions supported by appropriated and local funds - Motion carried unanimously||10/11/2007||11|
|Wells Fargo Bank Loan Extension||To approve a Resolution of the Board of Regents of the University of Idaho for Modification of Promissory Note and the Amendment to Loan Agreement in substantially the same form as attached to the Board materials under this agenda item -Motion carried unanimously||10/11/2007||11|
|Naming/Memorializing of Buildings - McClure Center||To approve the request by the UI to change the name of the Bureau of Public Affairs Research, to the James A. and Louise McClure Center for Public Policy Research -Motion carried unanimously||10/11/2007||11|
|Retiree Health Benefits Trust||To approve the request by the UI to enter into the University of Idaho Retiree Benefits Trust in substantially the same form as the draft attached hereto, and to continually authorize the UI to transfer University funds to the Trust in a manner consistent with the Trust Agreement - Motion carried unanimously||10/11/2007||12|
|Employee Insurance Policies||Lloyd Mues of the UI briefly discussed this information item for the benefit of the Board. Board member Stone recommended that other institutions bring similar items to the Board as appropriate.||10/11/2007||12|
|FY 2007 Carryover Funds||To approve the requests by BSU, ISU, UI, LCSC, ISU Dental Education Program, UI Agricultural Research and Extension Service, UI WWAMI Medical Education Program, and Division of Professional-Technical Education to carry over authorized, but unspent, funds from FY 2007 to FY 2008 - Motion carried 6-0 (Agidius was absent during the vote)||10/11/2007||12|
|Idaho Promise Scholarship - Category B Award||To approve the amount of the Idaho Promise Scholarship, Category B, to be $315 for the Spring semester, 2008, for a total of $565 for the 2007-2008 academic year - Motion carried 6-0 (Agidius was absent during the vote)||10/11/2007||12|
|2009 Budget Request Revisions - Office of the State Board of Education - Gear-Up FTP||To approve the line item of 1.0 FTP for a Regional Coordinator for the Gear Up program contingent upon the continuation of the Gear Up program - Motion carried 6-0 (Agidius was absent during the vote)
Board President Terrell clarified the intent of the motion so that it is understood to be a conditional motion based on continuance of the program.
|College and University Audit Presentation - Moss Adams||Scott Simpson, Pam Cleaver, and Mary Case (representatives from Moss Adams) were invited to present the audit report. Mr. Simpson reviewed the process undertaken in conducting the audit. He noted that Moss Adams had communicated in detail with the Board's Audit Committee. Pam Cleaver reported on the financial statements and noted that detailed summaries are provided for each institution in the Board's agenda materials. Mary Case reported on the role of the Audit Committee and noted that several suggestions were presented to the Audit Committee related to the universities and colleges. Those suggestions included: having quarterly meetings and discussions about the goals and charter of the Committee; having regular meetings with external and internal auditors to discuss findings and review possible concerns; and, regularly reviewing the performance of the external and internal auditors.
Board member Lewis, Chair of the Audit Committee, briefly reviewed the role of the Audit Committee. He noted that there is a need for it to create a charter. In addition, the Committee agreed that the suggestion about quarterly meetings was a good idea. It also wants a code-of-conduct whistle-blower policy put in place for the institutions. The Committee recommended that the Board have the internal auditors of the institutions report directly to the Audit Committee.
To accept from the Audit Committee the FY2007 financial audit reports from BSU, ISU, UI LCSC and EITC as presented by Moss Adams - Motion carried unanimously
|Personnel||By unanimous consent, the Board agreed to approve the request by University of Idaho to establish five (5) new positions and reactivate three (3) positions, all supported by appropriated, auxiliary, and local funds.||12/6/2007||4|
||To allow the University of Idaho to proceed with an employee separation agreement and general release as discussed in executive session - Motion carried 6-0 (Luna and Hall absent during vote)||12/6/2007||5-6|
|Kibbie Dome Life Safety Improvements Project||To approve the request by the University of Idaho to implement the design phase for the life safety improvements in the ASUI Kibbie Activity Center, at a cost not to exceed $2,000,000 - Motion carried unanimously||12/6/2007||8|
|Kibbie Dome Non-Life Safety Improvements Project||To approve the request by the University of Idaho to implement the design phase for non-life safety renovations in the ASUI Kibbie Activity Center, at a cost not to exceed $4.5 million, and subject to available private funding - Motion carried unanimously
Lloyd Mues, Vice President for Finance and Administration, explained that this request is for improvements to the Kibbie Dome and not for improvements related to life-safety issues. Chris Murray and Rob Spear from the University of Idaho discussed the objectives and the timeline of this project.
Mr. Murray explained that a privately funded feasibility study was conducted which demonstrated that the Kibbie Dome has serious needs. Rob Spear discussed the Dome Plan and provided an overview of the improvements that would be accomplished.
Mr. Murray discussed the two phases of the project. The design phase will begin in August 2009. The total cost of the project will be $35 million.
Board member Lewis asked if there would be additional costs that might concern the Board. Mr. Mues noted that the UI anticipates the fixed costs will remain the same.
|Capital Project Authorization Increase - Marshall Potato Research Building||To approve the request by the University of Idaho to increase the Capital Project Authorization for the HVAC and Roof Upgrades, the Joe Marshall Potato Research Building, and Aberdeen Research and Extension Center, University of Idaho, Aberdeen, Idaho, from $400,000 to $800,000 to allow for the full implementation of the construction phase - Motion carried unanimously||12/6/2007||8-9|
|Acceptance of a Gift of Real Property Near Sandpoint, Idaho||To accept the gift of the subject eighteen (18) acre parcel and to authorize the University of Idaho Vice President for Finance and Administration to execute the gift agreement and gift deed in substantially the same form as the drafts submitted as part of this request - Motion carried unanimously
Related to gifts and foundation plans, Board President Terrell reported that the Audit Committee will represent the universities and requested that the universities forward their comments to Board member Lewis who is the Chair of the Audit Committee.