| New Graduate Program - Ph.D. Program in Food Science and Toxicology |
Brian Pitcher, UI, discussed the various aspects of this program proposal noting that approval by the Board will allow Idaho to keep Idaho students in Idaho.
To approve the UI's new Ph.D. program in Food Science and Toxicology - Motion carried (Board member Hall was out of the room)
|
1/26-28/2004 |
5 |
| Agreement and Claims |
To approve the Agreement to Retire and Release of Claims between the Regents of the University of Idaho and George Labar contingent upon review by Board's counsel and counsel's conclusion that the agreement is consistent with the existing letter agreement and the agreement is a final conclusion of Mr. Labar's employment - the motion carried unanimously |
3/11-12/2004 |
3-4 |
| Presidents' Council Report |
Gary Michael, UI, gave a presentation about the financial issues facing the institutions. Specifically, Mr. Michael discussed the Sarbanes-Oxley Act and how it affects the oversight of operations, effective financial control, managing risk, financial statement preparation and making financial statements transparent. Mr. Michael went on to suggest that two committees ought to be formed; namely, an audit committee and a finance committee. President Hall asked Board member Agidius to chair the audit committee, and that he meet with Mr. Michael. |
3/11-12/2004 |
5 |
| Open Forum |
Steven Copkey brought the issue of the consolidation of the School of Letters, Arts and Sciences at the University of Idaho. There was discussion about retracting the press release and that perhaps a partnership between public and private entities could be utilized. There was discussion that committee members are investigating the proposal. |
3/11-12/2004 |
7 |
| Personnel |
University of Idaho requested the approval to delete 14 positions.
To approve the request by the UI to delete fourteen (14) positions (9.80 FTE) - Motion carried unanimously |
3/11-12/2004 |
9 |
Fee Schedule
|
To reconsider the fee schedule for UI approved at the January 26-27, 2004 Board meeting - Motion carried unanimously |
3/11-12/2004 |
11 |
| Student Fee Increases |
Gary Michael requested that the Board allow the UI to come back to the Board at the April meeting at attempt to balance the budget for FY05. The university has already cut program and have leveraged as much as possible.
There needs to be various cuts and holdbacks, student fees, and support from the legislature, instead making the students bear the entire brunt of the burden. A compromise of 8.5% fee increase was agreed upon. Deferred maintenance being placed totally on the backs of the students is too much.
To approve the request by the UI to submit a fee increase proposal for FY2005 in excess of 10% to be presented at the April 2004 State Board of Education meeting - The motion failed by a vote of 2-to-4 (with Howard, Lewis, Terrell and Hall dissenting.) |
3/11-12/2004 |
12 |
| Capital Projects - Intramural Field Renovations |
In June of 2003, the State Board of Education and Regents of the University of Idaho approved $150,000 for the purpose of the planning and design of the Recreation, Intramural and Athletic Field Renovation project. The university contracted with Hatchmueller, a landscape architect location in Coeur d'Alene, Idaho, to perform the approved work. Hatchmueller is currently in the final phases of design and is in the process of achieving completion of the construction documents. Project schedule assumptions call for construction documents to be completed during winter 2003/04, bidding to occur during early spring 2004, and construction to occur during summer of 2004.
To approve the request by UI to proceed with the construction phase of the Recreation, Intramural and Athletic Field Renovation project and to increase the project and to increase the project budget from $150,000 to $1,400,000 using auxiliary funds - The motion carried unanimously |
3/11-12/2004 |
12-13 |
| Coaching Contracts |
University of Idaho requested one new appointment and one reappointment of head coaching personnel.
In discussions on the appointment of Nick Holt as the new head football and reappointing Debra Buchanan as the head volleyball coach, Kent Nelson, of the Attorney General's office, pointed out that there was a major change in Ms. Buchanan's contract regarding liquidated damages, in that this clause had been removed from the contract. Mr. Terrell stated that all the contracts should be consistent across the board for all the institutions. Mr. Nelson pointed out that there were specific policies regarding multi-year athletic director or coach contracts, and the Board had mandated that the liquidated damages clause was one that could not be removed arbitrarily from any such contract.
Mr. Lewis questioned Sections 3.2.4 and 3.2.5 regarding obligating the University of make payments and whether they deviated from the model contract. However, in discussions with Mr. Michael, they follow Board policy and are standard across the country.
To approve the request by University of Idaho to appoint Nick Holt as Head Football Coach (1.0 FTE) and to reappoint Debra J. Buchanan, Head Volleyball Coach (1.0 FTE). Both positions are for fixed terms of four years and both are supported by appropriated funds.
In discussions of the motion, Mr. Terrell stated that the liquidated damages clause should be added back into Debra Buchanan's contract; and he would support the motion if it were. President Hall concurred. Mr. Agidius raised the fact that Ms. Buchanan's contract is based on a model contract only and that the University needed to make the Board aware of the change. However, legal counsel informed the Board that the liquidated damages clause is a required provision - whether it is for $30,000 or $0.
Mr. Lewis withdrew his motion, and Mr. Agidius seconded its withdrawal.
To approve the request by University of Idaho to appoint Nick Holt as Head Football Coach and reappoint Debra Buchanan as Head Volleyball Coach with the liquidated damages added back into Ms. Buchanan's contract, but with no action by the Board on the amount and that the amount be at the discretion of the University of Idaho - Motion carried unanimously |
3/11-12/2004 |
9 |
| 3-Year Renewal of Verizon Contract |
Verizon offers the only viable service in the area at this time. The university, in the name of the Regents of the UI, has contracted for campus Centrex telephone services from Verizon since 1994. Centrex provides all telephone switching equipment, inter-building and inter-facility transport infrastructure, maintenance, repair, activation, deactivation, and location changes for specified campus facilities based upon a monthly per-line fee. The university maintains all intra-building infrastructure and equipment and works in very close coordination with Verizon to provide telephone services to the campus.
To approve the three-year renewal amendment to contract ICW# ID0201155/ID9901110 between the Regents of the UI and Verizon, and to authorize the UI Vice President for Finance and Administration to sign a contract amendment that is in substantially the same form as the amendment submitted with this agenda item - motion carried unanimously |
3/11-12/2004 |
13 |
| IWC Leasing, Operations an Maintenance Contract |
By unanimous request, it was determined that the Agenda Item #6 - University of Idaho Water Center Leasing, Operations and Maintenance Contract - would be put on the April 2004 meeting agenda and that a thorough presentation would be made at that time. |
3/11-12/2004 |
13 |
| Personnel |
To approve the request by UI to add on (1) new non-faculty exempt position (.75 FTE) and to delete five (5) positions (4.70 FTE) - Motion carried unanimously |
4/22-23/2004 |
10 |
| Land Transfer and Easement to Idaho Transportation Department |
Jeff Shinn introduced this item to the Board. UI staff discussed the land transfer proposal. It is a farm property south of Moscow on Highway 95.
To allow the UI to convey 0.09 acres of unused property on the Kambitsch Experimental Farm and grant a temporary easement to the Idaho Transportation Department to authorize the completion of federal Highway 95 widening project between Lewiston and Moscow - Motion passed unanimously |
4/22-23/2004 |
11 |
| Timber Sale |
Jeff Shinn introduced this item to the Board noting that it wasan informational item. Laura Hubbard of UI responded to questions from the Board. She noted that the basis for the timing of this sale has to do with the research and academic programs of the institution and management of the forest. |
4/22-23/2004 |
11 |
| Tuition Waiver Reports |
Jeff Shinn introduced this item to the Board and said the computer science and information technology portion of the waivers are based on past economic conditions. He asked the institutions to update the Board on the current need for such waivers.
UI was asked how it utilized partial waivers and they noted that they had continued to make aggressive use of the waivers that the Board has approved. Board member Lewis asked UI to provide a thorough presentation on how these partial waivers are granted at the June meeting.
To accept the Nonresident Tuition Waiver - Fall 2003 reports for BSU, ISU, UI and LCSC as presented on pages 33-37, subject to the information that will be presented by UI at the June meeting - Motion carried unanimously |
4/22-23/2004 |
12 |
| Open Forum |
Mike Patano of Coeur d'Alene, spoke to the Board about the restoration of UI College of Art and Architecture. He respectfully requested that the Board begin immediately to restore the College of Art and Architecture and assure that no other major decisions be made until a process has been put into place to bring about restoration.
Eric Roberts of Moscow, and a student of architecture at UI, presented a petition for the record, which was signed by 350 students who support the effort to restore UI College of Art and Architecture.
Chelsie Hansen of Moscow, and graduate student in Art at UI, spoke to the Board about the need to restore the College of Art and Architecture at UI. |
4/22-23/2004 |
13 |
| Land Purchase University Place/Idaho Falls |
Dr. Bowen introduced the topic of this land purchase noting that UI Foundation is seeking to divest itself of the property and ISU is interested in acquiring it. Ken Prolo of ISU highlighted the scope of the property referring to a map that was provided to the Board in their agenda packets.
There was discussion about the leases currently in place with tenants of the Tinney Building, which is on the property. There is not a master lease nor do the current leases have change of control provisions, which means the new owner is not at liberty to cancel the current leases, some of which are for 99 years. UI lease in the Tinney Building is for 10 years and goes until 2010. Brian Pitcher said the sale of the property would not change UI commitment to the students, the community and the programs in Idaho Falls.
President Hall asked for the information that was referenced in discussion (the appraisal, leases, MOU's, etc.) to be provided to SBOE staff for analysis so the Board can be more fully information on this item.
To authorize ISU to continue with negotiations to purchase land and improvements at University Place-Idaho Falls, including acquiring a current appraisal, and to take other steps as needed toward bringing about final terms of an agreement -Motion carried unanimously |
4/22-23/2004 |
17 |
| Idaho Water Center Sublease to WGI |
Jeff Shinn introduced this item reviewing background information provided in the agenda packet. President Hall directed the focus of discussion to the specific sub-lease of approximately 4,250 square feet of retail space on the first floor of the Idaho Water Center to Washington Group International (WGI).
Laura Hubbard of UI reviewed key milestone dates indicating that substantial completion of the building is targeted for August 10, 2004, with the move in period being September - December 2004.
It was noted that leasing the space to WGI, under the terms presented, would allow UI to utilize facilities it otherwise would not have access to. Brian Pritcher of UI said the WGI lease is for classroom space and not office space.
The Board was directed to the impact statement in the agenda packet noting that the tenant improvements were listed there. Ms. Hubbard said that those costs were all paid up front.
President Hall asked about parking access and how this lease would impact the already limited parking. Ms. Hubbard said that the parking in that area is managed by Capitol Building Parking and wasn't able to say how the parking will be affected.
Board member Lewis apologized for the lack of time that was available for the presentation today and President Hall said the full presentation that was scheduled for today's meeting will be moved to the June agenda.
Mr. Terrell asked if the contract would come back to the Board before it is signed to assure that there is opportunity to review everything to make sure that it complies with the motion. President Hall said that legal counsel would review the contract and make sure that it is in order.
To authorize the University of Idaho to proceed with subleasing approximately 4,250 square feet of retail space on the first floor of the Idaho Water Center to Washington Group International (WGI). It is understood that WGI will pay all tenant improvement and furnishing costs in advance. WGI will pay for 50% of the lease payments and operating costs for the designated space; UI will pay the remaining 50% of costs. As part of this agreement, WGI will pay a total of $1,500,500; UI will pay a total of $485,000 over a 10-year term - Motion carried 5-1 (Hall dissenting) |
4/22-23/2004 |
17-18 |
| Idaho Promise Scholarship |
Jeff Shinn introduced this item.
To approve the amount of the Idaho Promise Scholarship, Category B, to be $250 per semester per student ($500 annually) for those current recipients who maintain eligibility and for qualified first year entering students under the age of 22 in the academic year 2004-2005 - Motion carried 5-0 (Stone abstained) |
4/22-23/2004 |
18 |
| Election of Officers |
It was moved by Mr. Agidius and seconded by Mr. Terrell and carried (4-0, Howard absent) to elect Mr. Rod Lewis as President
It was moved by Mr. Terrell and seconded by Mr. Hall and carried (4-0, Howard absent) to elect Mr. Laird Stone as Vice President
It was moved by Mr. Hall and seconded by Mr. Agidius and carried (4-0, Howard absent) to elect Mr. Milford Terrell as Secretary.
At this time, President Lewis made concluding remarks. He thanked Mr. Hall for his services as the outgoing Board President. He noted some of the highlights, including the K-12 Standards Based Education System, the ISAT statewide testing, the statewide planning policy for higher education, the hiring of two university presidents, and the investigation into the University Place situation. |
4/22-23/2004 |
21 |
| Personnel |
To approve the request by UI to appoint Dr. John Hammel as Dean of the College of Agricultural and Life Sciences at a salary equal to or greater than 75% of the chief executive officer's base salary - Motion carried (Board members Hall and McGee were out of the room) |
1/26-28/2004 |
7 |
| Appointment of University of Idaho President |
Board member Hammond summarized for the Board the details of the selection and interview process the Screening Committee went through to select two exceptional candidates for the Board to interview. He said the Board is now ready to appoint a new president.
Tim White, currently the Provost at Oregon State University, was named as the candidate selected to fill the position of President of the University of Idaho. It was noted that he is an experienced financial manager and has significant managerial experience at a similar sized land-grant institution where he faced issues and challenges similar to those he will face at the UI.
To appoint Timothy P. White as President of the University of Idaho effective July 1, 2004 at a salary of $162,000 and to approve the supplemental contract between Timothy P. White and the UI Foundation as submitted.
Board member Hammond requested the opportunity to give more background on the motion. He explained the Dr. White will receive housing at the President's House, moving expenses, memberships in certain clubs, a vehicle allowance, and tenure as a professor of Biological Sciences in the College of Science. It was noted that Dr. White request tenure because he felt it was important that he be seen as a member of the faculty, and continue his career as an academic and a researcher. Board member Hammond said he supported that request.
Board President Hall asked for further discussion and hearing none called for a roll call vote on the motion.
The motion was unanimously adopted 6-0 (McGee and Howard absent.)
Board member Terrell asked a question abut the Tort Claim Act clause that is included in the contract. Kent Nelson from the Office of the Attorney General responded that it limits the liability of the State and the amount of claims that can be made. If clarifies that this person is covered under this act in the same way that all other state employees are covered.
Board President Hall extended his congratulations to Dr. White. He observed that Dr. White will take the University of Idaho to higher plateaus. He thanked Board members Hammond and Agidius for their work with the Screening Committee. |
2/18/2004 |
1-2 |
| Personnel |
To approve the request by the University of Idaho for three (3) new positions (3.0 FTE) supported by appropriated and non-appropriated funds; and deletion of three (3) positions (3.0 FTE) as detailed on the Human Resources agenda - Motion carried unanimously |
6/17-18/2004 |
3 |
| FY2005 Student Fees and Tuition Rates |
The student body presidents in the audience were invited to come forward and speak to the issue of student fee and tuition rates. Isaac Myhrum of the UI recommended and encourage the Board to adopt a 7.05% fee increase proposal from the student body which focused on keeping fees affordable, accountable, transparent, value added and attractive to potential new students.
Gary Michaels, UI, said that fee increases administration is proposing won't solve the funding issues at the institution and if there isn't an MCO from the Legislature, it is likely they will come back to the Board for more money.
To approve a compromise FY2005 fee and tuition increase for UI -- specifically the Residential Non-Instructional fees, line 6 on page 33 -- of 8.5% rounded up or down to the nearest dollar and that the other fees associated with UI would remain as proposed on that page - Motion passed 5-2 (Lewis and Stone dissenting. Board member Agidius was absent.) |
1/26-28/2004 |
12-14 |
| Appointment of Vice President for Finance and Administration |
To approve the appointment of Dr. Jay Kenton as Vice President for Finance and Administration of the University of Idaho effective July 1, 2004 through June 30, 2005 a a state salary of $155,000 - Motion carried unanimously |
5/18-19/2004 |
2 |
| Rolling Calendar |
To approve June 16-17, 2005 as the date, and UI as the location, for the June 2005 regularly scheduled Board meeting – Motion carried unanimously. |
6/17-18/2004 |
1 |
| Idaho Water Center Progress Report/Leasing, Operations, Maintenance Contract |
Laura Hubbard of the UI presented a progress report to the Board on IWC leasing agreements and maintenance contracts. She went over the details of the business plan, including one-time and ongoing costs associated with occupying and maintaining the facility.
Board member Hall asked about the UI contingency plan should the legislature not provide necessary funding for occupancy. Ms. Hubbard said that further internal reallocation would take place in that event. Board member Hall asked that the Board be provided with a copy of the internal reallocations made to date, as well as the anticipated future reallocations. Board member Terrell asked UI to assure that the presentation in August includes detailed information about the payment and debt process – UI agreed to do so.
|
6/17-18/2004 |
4-5 |
| Sandpoint Research and Extension Center Land Conveyance |
To approve the request to convey 1.442 acres of the Sandpoint Research and Extension Center to the City of Sandpoint and to delegate to the UI President or his designee the authority to execute a right of way contract and deed in substantially the same form as the draft agreements presented to the Board with the agenda material – Motion carried unanimously. |
6/17-18/2004 |
5 |
| Naming/Memorializing Buildings/Facilities – Taylor Ranch |
Laura Hubbard discussed this item. It was noted that all the funds are now in place for this building. To approve the request to name the new building (cabin) at Taylor Ranch Wilderness Field Station in honor of the DeVlieg family and the DeVlieg Foundation – Motion carried unanimously. |
6/17-18/2004 |
5 |
| Athletic Conference Affiliation Change Update |
UI staff thanked the Board for their approval and support of their effort to join the WAC and thanked BSU for their support as well. It was noted that an invitation for UI to join the WAC was received.
Board member Terrell asked what the savings will be in regard to travel. It was noted that approximately $175,000 will be saved in travel with the intention to reinvest savings in the programs.
Board member Hall noted that goals of UI to become a Division-I school had been presented some time ago and asked that materials regarding the original costs of being a Division-I school, including how the costs would be met and the status of meeting those costs as represented, be provided to the Board members at the August Board meeting.
|
6/17-18/2004 |
5 |
| Student Health Insurance Plan Renewal |
To approve the request to authorize the VP Finance and Administration to enter into a contract with Student Resources for the Student Health Insurance Program policy underwritten by the MEGA Life and Health Insurance Company for 2004-2005 – Motion carried unanimously. |
6/17-18/2004 |
7 |
| FY2005 Operating Budgets |
The Board referred to page 168 of the agenda materials and asked UI for an explanation of the ongoing trend of financial support, which is not sustainable. Brian Pitcher responded that there are substantial public policy issues that impact fixed costs. He noted that the capacity of every institution to deliver quality programs is adversely impacted by the deterioration of facilities and faculty salary issues.
Board member Hall asked UI about possible intentions to go to the legislature with a special bailout appropriation. Brian Pitcher said he is unaware of any special appropriation requests and reiterated that UI is committed to addressing and solving the problem themselves.
Board member Stone agreed there is a system-wide problem, but because UI is an older institution, it faces maintenance and operational issues the other institutions don’t face as yet.
Board member Howard said that the Board should note that the institutions are continuing to come to them about the lack of adequacy of funding for their programs, facilities and services. She suggested that the message this sends to the public is that the Board does not support higher education. She went on to ask for discussion about the use of student fees for instruction.
|
6/17-18/2004 |
7-8 |
| Alcohol Waiver Request |
The request for motion was deemed moot based on the new policy that was just passed. |
6/17-18/2004 |
10 |
| Research Center Grant Program Recipient |
To approve funding of the Center for Applied Technology and Natural Resources Management at the UI as recommended by Higher Education Research Council and the on-site review Panel - Motion carried 7-0 (Hall absent) |
6/17-18/2004 |
13 |
| Open Forum |
Board President Lewis welcomed Dr. Tim White, the new President of the University of Idaho. And, Dr. White introduced Jay Kenton, the new Financial Vice President at the University of Idaho. |
8/12-13/2004 |
2 |
| Personnel |
To approve the request to delete one position and to appoint Peter Goodwin as Director of the Ecohydraulics Research Center and DeVlieg Presidential Professor of Hydraulics at a salary equal to or greater than 75% of the chief executive officers base salary – Motion carried unanimously. |
8/12-13/2004 |
8-9 |
| Coaches Contracts |
To approve the request for multi-year employment for the Women’s Head Basketball Coach, Mike Divilbiss, supported by state funds – Motion carried unanimously. |
8/12-13/2004 |
9 |
| Athletic Director - Employment Agreement |
To approve the request for a multi-year employment agreement for the Director of Athletics, Rob Spear, supported by state funds – this motion was held. A substitute motion was made later in the agenda.
Board member Stone recommended the motion be tabled until October to give Dr. Spear an opportunity to speak on his own behalf to the Board. President White came forward and reminded the Board about the climate at the University of Idaho when the contract was originally negotiated between Gary Michael and Rob Spear. He noted that Dr. Spear was recruited out of a stable position in the Ag Science department without any guarantees of the long-term outcomes of acting as the Director of Athletics. Dr. White said it would be unfair of the Board to require Dr. Spear t appear before the Board.
Board President Lewis asked if the provision could be written so it lapsed after a year to allow all parties time to better assess the stability of the environment. Dr. Howard recommended allowing the provision to lapse after three years, if that is the length of the contract. Board President Lewis was concerned about setting a precedent.
Board President Lewis recommended deferring this item to later in the meeting so as to allow additional time for the parties involved to continue negotiating the contract. The Board agreed by unanimous consent.
|
8/12-13/2004 |
9 |
| Idaho Water Center Rent/Lease Costs |
University of Idaho staff reported to the Board on this item. In response to the Board’s recommendation, UI will provide a semi-annual progress report to the Board. |
8/12-13/2004 |
10 |
| Athletic Fund Raising Report |
UI staff reported to the Board on this item. It was noted that while the actual funds raised were much less than the estimated amount, UI ended the year with a positive balance. |
8/12-13/2004 |
10 |
| FY2005 Intercollegiate Athletic Reports |
Jeff Shinn, Office of the State Board, explained that the reports were issued in June, but action was delayed to allow institutional representatives time to review the information.
Board member Terrell asked about gender equity funding. There was lengthy discussion to clarify that the gender equity funds are institutional funds and not state funds.
To accept the Intercollegiate Athletics Report as presented in Tab 5 (originally brought forth in the June, 2004 agenda) -Motion carried unanimously |
8/12-13/2004 |
11 |
| College and Universities FY05 Occupancy Costs |
To allow the College and Universities to include the amount of $1,460,100 as a Supplemental Appropriation request as part of the FY2006 Budget request, for FY2005 unfunded occupancy costs, and to delegate to the Executive Director the approval to submit the FY2006 total budget request to the Division of Financial Management and the Legislative Services Office, as developed by following the State of Idaho Budget Development Manual guidelines and Board policy - Motion carried unanimously |
8/12-13/2004 |
11 |
| College and Universities Building Occupancy Costs |
Jeff Shinn introduced this item to the Board.
To allow the College and Universities to include the amount of $592,400 as an Enhancement request for FY2006 Occupancy Costs, and to delegate to the Executive Director the approval to submit the FY2006 total budget request to the Division of Financial Management and the Legislative Services Office, as developed by following the State of Idaho Budget Development Manual guidelines and Board policy - Motion carried unanimously |
8/12-13/2004 |
12 |
| Colleges and Universities - Enrollment Workload Prior-Year Funding |
To allow the College and Universities to include the amount of $5,189.100 as an Enhancement Request for prior-year unfunded Enrollment Workload Adjustment, and to delegate to the Executive Director the approval to submit the FY2006 total budget request to the Division of Financial Management and the Legislative Services Office, as developed by following the State of Idaho Budget Development Manual guidelines and Board policy - Motion carried unanimously |
8/12-13/2004 |
12 |
| Colleges and Universities Funding Equity |
To allow the College and Universities to include the amount of $10,920,000 as an enhancement request for Funding Equity, and to delegate to the Executive Director the approval to submit the FY2006 total budget request to the Division of Financial Management and the Legislative Services Office, as developed by following the State of Idaho Budget Development Manual guidelines and Board policy - Motion carried unanimously
|
8/12-13/2004 |
13 |
| Personnel |
At this time the Board returned to the appointment of Rob Spears as the UI Athletic Director.
To approve the request for a multi-year employment agreement for the Director of Athletics, Rob Spear, supported by state funds such contract to be as per the proposed contract submitted to the Board in the agenda materials, modified as follows: (1) the reassignment described in section 2.2 of the proposed contract shall be removed, along with all references thereto; (2) the term of the contract shall be four years from August 15, 2004, at the annual rate of $135,000 per year; (3) counsel for the Board shall approve the modifications described in items 1 and 2 above, as well as such further modifications as are necessary to make the contract terms consistent with the modifications described in items 1 and 2 above – Motion carried unanimously.
|
8/12-13/2004 |
15 |
| Personnel |
Approved, by consent, the request by the University of Idaho to add two (2) new positions (2.0 FTE) |
10/20-21/2004 |
3 |
| College and Universities and Agencies Request to Carry Over FY2004 Authorized Unspent Funds to FY2005 |
Approved, by consent, the requests for BSU, ISU, UI, LCSC, Agriculture Research and Extension Service, Health Programs, Division of Professional-Technical Education and the Idaho School for the Deaf and Blind to carry over authorized, but unspent funds from FY2004 to FY2005. |
10/20-21/2004 |
3 |
| Non-Delegated Appointments and Head Coach Employment Agreement |
Board member Terrell noted that the Board staff reviewed these items and found no items for concern.
To approve the request by the University of Idaho for three (3) positions with a salary equal to/greater than 75% of the Chief Executive Officer base salary and a contract extension for the Men's Head Basketball Coach - Motion carried unanimously |
10/20-21/2004 |
8 |
| Employee Settlement Agreement |
To approve a separation agreement between UI and Wayland Winstead. Total maximum value of the separation agreement, beyond that which is currently due Mr. Winstead under his existing contract of employment with the UI, is approximately $5,800 – Motion carried unanimously. |
10/20-21/2004 |
8 |
| Railroad Land Exchange |
To approve the request to (1) acquire 10.11 acres of railroad property in Moscow; (2) fund the acquisition by exchanging 5.09 acres of UI Regents property in Moscow; (3) grant an easement to the City of Moscow to accommodate the Paradise Path linear parkway; (4) grant an easement to WATCO to accommodate location of a rail line; (5) accept an easement for future road construction across the railroad right-of-way; and (6)accept a license to make stream enhancements on railroad right-of-way. Motion carried unanimously. |
10/20-21/2004 |
8-9 |
| Easement Amendment |
To approve a proposed amendment to an existing easement between the UI and Independence, Inc., regarding property in Moscow, Idaho, adjacent to UI property north of Highway 8 (behind Palouse Mall) – Motion carried unanimously. |
10/20-21/2004 |
9 |
| Colleges and Universities - Occupancy Costs |
Jeff Shinn said these revisions are a result of a need to correct the numbers that were presented in the original request. The FY2005 Supplement request is for the ISU Performing Arts Center. The decrease in replacement value is a result of a reduction in the value of the building.
To increase the College and University FY2005 Supplemental request for Occupancy Costs by $189,000 and the FY2006 Enhancement request for Occupancy Costs by $666,900 -Motion carried unanimously |
10/20-21/2004 |
10 |
| Funding Equity |
To approve an adjustment in the FY2006 budget request for the College and Universities for the Funding Equity and Unfunded Enrollment Workload Adjustment in the amount of $3,221,800 – Motion carried unanimously. |
10/20-21/2004 |
10 |
| Teacher Preparation Program Approval |
Approved, by consent, the recommendation by the Professional Standards Commission to accept the state team report as approved by the Professional Standard Commission, thus preparation program at the UI in Moscow |
10/20-21/2004 |
13 |
| Idaho Promise Scholarship - Increase Category B Award |
By consent, the Board approved the amount of the Idaho Promise Scholarship, Category B, at an amount of $315 per student ($565/annually) for spring semester, 2005, for current recipients who maintain eligibility and for qualified first-year entering students under the age of 22 in the Spring of 2005. |
10/20-21/2004 |
3 |
| Presidents' Council Report |
Dr. Tim White commended Brian Pitcher who is leaving to take a position out of state. Dr. Kustra expressed his appreciation as well.
Board member Hall asked the record to reflect the Board's gratitude for the service Dr. Lawson and Dr. Pitcher provided to their respective institutions as well as to the State Board of Education. He thanked them for their willingness to work with the Board on educational matters, and for their dedication to the people of Idaho. Board President Lewis thanked both gentlemen, and expressed particular appreciation to Dr. Pitcher for his help as Interim President of UI during a time when that institution was having great difficulties. |
10/20-21/2004 |
4 |
| BSU Long Term Facilities Funding Plan |
Jay Kenton applauded BSU for their forward-thinking and commended them for creating a system for private donors to match funds. Ken Prolo, ISU Financial Vice President and Ron Smith, LCSC Financial Vice President, echoed the comments noting the proposal has a large amount of potential. |
12/1-2/2004 |
5 |
| Building Purchase |
Jay Kenton discussed the purchase of a house currently owned by Tau Kappa Iota Corporation for the amount of $400,102. Mr. Kenton indicated the UI request comes about as a result of an agreement entered into by the State Board of Education in 1962. Acquisition of the Property will be provided through one-time, non-appropriated UI Funds.
Board member Hall expressed concerns about UI financial difficulties as well as the justifiability of purchasing this property when it is unlikely there well be a good return on the purchase. The property appears to be in poor condition and several members of the Board expressed about the value. UI was asked to continue negotiations with the fraternity. Mr. Kenton warned that if the Board fails to approve this request it is likely UI will be sued.
To approve request to purchase the house owned by Tau Kappa Iota fraternity for a purchase price of $400,102 – A roll call vote was taken. Motion failed 3-4 (Hall, Howard, Stone, and Terrell dissenting).
|
12/1-2/2004 |
6-7 |
| Student Fees |
Jay Kenton introduced the topic of increasing student fees by more than 10%. He indicated students at the institution have been involved in the student fee discussions. Issac Myram, UI Student Body President, briefly spoke to the impact on students of the overall financial situation at UI last year. He noted that there is an interest on the part of students to work together on a package that will meet the needs of the institution and the students as well.
Board President Lewis expressed discomfort in dealing with this subject at this time due to a lack of information and the timing of the request. He indicated the Board will look at the institution’s needs when the tine is right and when there is more thorough information available.
Dr. Howard indicated she could support the request to encourage better dialogue and send the message to the Legislature that the Board is willing to do what is necessary to support higher education in this state. Board member Hall said that approving the request would give the Legislature the impression that it wouldn’t have to support higher education.
Mr. Kenton said UI appreciates the desire of the Board to defer this item, but noted that the way the institution interacts with the students from this point on will be impacted.
To not approve the request to bring to the April board meeting student fee increases in excess of 10% - Motion failed for lack of a second.
|
12/1-2/2004 |
7 |
| Employee Health Insurance |
Jay Kenton discussed UI intent to convert from a fully insured medical coverage program to a self-funded medical coverage program effect fiscal year 2006. With a self-funded program, UI expects to reduce medical costs by 3-5% annually and increase flexibility in the design and administration of the medical plan.
It was indicated that this change would not impact retirees. On another note, Mr. Kenton briefly mentioned that an analysis of retirement benefits has been conducted.
|
12/1-2/2004 |
7 |
| Idaho Water Center |
Board member Hall withdrew from discussion and voting on this matter due to a conflict of interest.
Jay Kenton reported UI is requesting approval to execute the necessary contracts and agreements to complete tenant improvements at the Idaho Water Center to allow UI to vacate the MK Plaza space and to meet obligations to sublease to CH2M Hill. He reported that negotiations are ongoing and dynamic.
Mr. Kenton indicated the proposed tenant improvements to accommodate the CH2M Hill sublease and to complete remaining spaces in the IWC for other tenants is estimated at three million dollars. He also noted that Colliers International gas been engaged to represent the UI in the transaction.
Mr. Kenton said CH2M Hill would like to move in July 1, 2005; design, permitting and building need to take place before then.
Board member Terrell raised concerns about the debt and sought clarification from the UI on what it actually entailed. Board President Lewis raised concerns about the CH2M Hill sublease in terms of the length of the lease versus the cost of tenant improvements.
a. Water Center Tenant Improvements
To approve completion of tenant improvements by the UI in the unfinished portions of the Idaho Water Center, at a cost not to exceed $3,000,000 - A substitute motion was made.
Board President Lewis indicated he could not support a motion that combined the improvements for both CH2M Hill and for the UI occupancy. Board member Terrell concurred.
To approve completion of tenant improvements by the UI to the unfinished portions of the Idaho Water Center relating to the space to be occupied by the UI at a cost not to exceed 1 million dollars - Motion carried 6-0 (Hall formally withdrew from participation in this agenda item)
To approve the sublease of approximately 45,000 square feet of the Idaho Water Center to CH2M Hill for use as a private office space, in the form presented to the Board, and to delegate signature authority in regard to such sublease to the Vice President for Finance and Administration at the University of Idaho. This approval is subject to and contingent on the approval of the sublease by the Commissioners of the Idaho State Building Authority. And, to approve the completion of tenant improvements in said space in an amount not to exceed 2 million dollars - Motion carried 6-0 (Hall formally withdrew from participation in this agenda item) |
12/1-2/2004 |
7-8 |
| FY04 Institutional Audit Reports |
Larry Bird, Glenn Storr and Lou Henry of Deloitte Touche were introduced. They updated the Board on the FY04 Institution audit. An Executive Summary was distributed to the Board. Board President Lewis referred to page 35 of the UI audit, and asked for clarification on the process related to the UI Foundation's debt. Mr. Bird referred to an explanation on page 36 and also to page 32 in addressing the concerns. Board President Lewis asked UI to keep the Board updated on the status of the debt.
Board member Agidius thanked Deloitte Touche for their work and services over the last eleven years.
To accept the Fiscal Year 2004 financial audit reports for the UI, BSU, ISU, LCSC, and EITC, as presented by Deloitte & Touche LLP - Motion carried unanimously |
12/1-2/2004 |
8-9 |
| Bond Refinance |
Jay Kenton discussed issuing of tax-exempt bonds to refund bonds and to initiate a single bond system. The UI estimates lower interest rates will result in total as well as present value debt service savings. UI would like to move forward on this as a January agenda item. |
12/1-2/2004 |
9 |
| Young Land Gift |
Jay Kenton reported Merilee Young of Redmond, Oregon, proposed to donate 160 acres of undeveloped forestland in Kootenai County, Idaho, to the University of Idaho.
To approve the request by the University of Idaho to accept a donation of approximately 160 acres of undeveloped forest land in Kootenai County from Merilee Young - Motion carried 6-0 (Agidius absent) |
12/1-2/2004 |
9 |
| UI/UIF Request |
President White and Jay Kenton spoke about the request by the UI Foundation for an extension of the Promissory Note Extension Agreement. President White noted that UI supports the request. He reviewed a handout that outlined the progress by the Foundation to reduce the debt to date.
Board President Lewis commended the Foundation for their significant achievement in reducing the debt to the level they have over the past year. He expressed support for the extension.
Board member Hall concurred on that point, but expressed concerns as to whether or not the debt could actually be collected. He asked for UI's evaluation of the debt. President White responded that UI believes the collection of the debt is possible. Mr. Kenton noted the Foundation does not have liquid assets to make the payment at this time.
To approve a one-year extension (to December 31, 2005) of the Promissory Note Extension Agreement entered into on October 14,2003, with a principal amount of $5,041,758.69, in substantially the same form as the draft extension provided for Board review - Motion carried unanimously |
12/1-2/2004 |
10 |
| Intercollegiate Athletics - Annual Financial Reports |
Jeff Shinn, Chief Fiscal Officer for the Office of the State Board of Education, reported on financial items related to Intercollegiate Athletics. In response to an inquiry, the institutions briefly summarize how they were helping to bring revenues into their athletic departments and programs.
President White indicated that the task force analysis suggested that UI athletic program should stay the course of recovery and fo into the WAC as planned. He said that UI will be prudent managers of the overall effort and if it appears it won't be successful then its course of action will be reconsidered.
To accept the Annual Intercollegiate Athletics Reports as presented - Motion carried 6-0 (Hall absent) |
12/1-2/2004 |
10 |
| Audit Firm Services Selection |
Board member Agidius reported that an Audit Committee of the Board developed the RFP, evaluated proposals and selected the auditor. The results of the evaluation were forwarded to the State Division of Purchasing, its statutory agent for review. At the conclusion of this public notice and notification by the State Board of Education, the State of Idaho/Division of Purchasing will release a Notice of Intent to Award a contract to Moss-Adams LLP of Eugene, OR. The Division of Purchasing will proceed with the required processes to issue a contract.
To ratify the Audit Committee's selection of Moss Adams LLP of Eugene, Oregon for the contractor for auditing services beginning with Fiscal Year 2005 - Motion carried unanimously |
12/1-2/2004 |
11 |
| Personnel |
To approve the request by the UI to add two new positions (2.0 FTE) supported by appropriated funds and delete forty-three (43) positions supported by appropriated and non appropriated funds - Motion carried unanimously |
12/1-2/2004 |
12 |
| First Reading Governing Policies and Procedures - Section II.B.3 - Appoint Authority and Procedures |
Jeff Shinn discussed this item with the Board.
To approve the first reading of amendments to Board Policy II.B.3., a process by which the institutions will request specific reauthorization from the Board to fill any position that has been vacant and requires a new "set-up" action. As part of this motion, institutions agree to not include any position in their operating budget if that position has been vacant for more than three (3) years - Motion carried unanimously |
12/1-2/2004 |
13 |
| Building Purchase |
Board member Hall suggested that a motion to reconsider this item necessary. President Lewis asked for clarification from legal counsel. Board members agreed a motion to reconsider needed to be made and seconded by Board members who previously voted in the majority regarding the University of Idaho building purchase proposal.
A motion for consideration - A roll call vote was taken; motion carried unanimously
Kent Nelson, legal counsel for the Board, introduced the revised proposal. He noted that the changes made since the previous meeting regarded the distribution of the proceeds from the acquisition of the property. The original proposal was for a purchase price of $400,102.00 with no stipulation for where funds were spent. The current proposal has the funds being appropriated first to retire the obligations against the property, with a cap of $200,000. The balance will remain in escrow, available for reinstallation of a Tau Kappa lota (TKE) Chapter on campus, upon agreement of certain stipulations, until the year 2015. If not used by that year, the funds will be rolled over and used for a scholarship endowment for the University of Idaho, for descendants or relatives of the Tau Kappa lota fraternity alumni from the UI. If no qualifying applicants apply during a particular academic year, the funds would be used for general scholarship purposes.
Board member Hall asked for more details about who retains the $200,000 in the interim until 2015, in the absence of setting up a new fraternity. Mr. Nelson said the funds would be placed in a third-party escrow and set up under the local chapter name so that the agreement of all three parties involved (the local TKE chapter, the national TKE chapter, and the UI) would be required for any disbursement to be made. While the escrow holder has not been identified, it will likely be a local bank or escrow company, located in Moscow. Specific individuals from each entity have not been identified as trustees of the account as yet. The most likely route would be to identify officers or offices within the institutions to act as trustees, rather than specific individuals.
Interest income from the fund would defray the cost of the escrow and then remain in the balance of the fund.
It will be required that the scholarship be given specifically to UI students who are heirs of TKE alumni.
President Lewis made a recommendation that the language be tightened to make sure the descendants receiving the scholarship do go to the UI
To approve the proposed settlement, with the final terms to be reviewed and approved by the Executive Director and the Board counsel, with the following conditions: 1) an Idaho Escrow Company going selected as the escrow holder, 2) scholarship fund solely for TKE heirs attending UI, and 3) the naming of appropriate trustees for and on behalf of the escrow - A roll call vote was taken; motion carried unanimously |
12/22/2004 |
1-2 |
| Personnel |
By consent, the Board approved the request by the University of Idaho for two (2) new positions supported by state and non-state funds and to delete seven (7) positions. |
1/24/2005 |
3 |
| Report on Adult and Organizational Learning Program at Idaho Falls |
Linda Morris reported on the teach-out of the College of Education doctoral program with emphasis in Adult and Organizational Learning offered at Idaho Falls. She noted there was more growth in the program in Idaho Falls than anticipated. The UI decided to phase out delivery of the program at that location because it couldn't sustain it. She said the program will continue to be offered at two additional locations and clarified that the sale of the land in Idaho Falls by the UI Foundation had no connection to the UI decision to phase out the program in that location.
Board member Hall expressed concern that no Notice of Intent was filed with the Board and observed that students were of the understanding that the program was going to be closed, not phased out. He noted that the program in Idaho Falls is the largest and questioned if it was prudent to close it without empirical data to support such a decision. He indicated that students in Idaho Falls had been told the Board had approved closing the program, which was not true.
To reverse the decision by the University of Idaho to close out the ADOL program in Idaho Falls and require UI to file a Notice of Intent prior to proceeding with the close out to allow this Board the opportunity to determine if it is a proper decision to close out this program in that part of the state - Motion carried unanimously |
1/24/2005 |
4-5 |
| Single Bond System |
Jay Kenton presented this item to the Board and was joined by representatives from Lehman Brothers and Hawley Troxel.
Based on the advice of bond experts and best practices in the industry, the University of Idaho proposes to reform its bond system to industry standards. Mr. Kenton said the total indebtedness UI wants to refund at this time is $29,000,870. The net present value of savings on the bonds is $2.3 million and it achieves a 7.8% net present value savings. He reiterated that the exact amount of bonds being written today is $29,000,870 and that will be decreased by writing $30,000,740 in actual bonds.
To approve a Supplemental Resolution for the Series 2005 Bonds, the title of which is as follows: A Supplemental Resolution authorizing the issuance and sale of $30,000,740 General Revenue Refunding Bonds, Series 2005A, of the Regents of the University of Idaho; authorizing the execution and delivery of a Bond Purchase Agreement and providing for other matters relating to the authorization, issuance, sale and payment of the Series 2005A Bonds and the creation of a single bond system - A roll call vote was taken; motion carried 6-0 (McGee ant Thilo were excused to attend a legislative confirmation hearing). |
1/24/2005 |
6 |
| Property Management Agreement - Water Center |
Jay Kenton discussed this item noting that an interim agreement has been in place between UI and Colliers. The contract allows UI to carry out its responsibilities in providing necessary building operations and maintenance services until such time as the condominium association is formed in the spring of 2005. As a result of delays in the finalization of the condominium declaration and the fact that the agreement is over the $500,000 threshold, UI is bringing this item to the Board for approval.
To approve a contract in substantially the same form as the draft contract presented to the Board between the University of Idaho and Colliers International for building management services for the Idaho Water Center, and to authorize the Vice President for Finance and Administration at the University of Idaho to execute the contract. It is the intent of the Board that the Board's Executive Director and legal counsel review the final contract prior to execution of same by the University of Idaho - Motion carried unanimously |
1/24/2005 |
8-9 |
| Presidents' Council Report |
Dr. Robert Kustra discussed the position of the Presidents' Council regarding tuition. He explained that senior universities and community colleges already charge tuition for certain students and noted that tuition allows institution to be flexible in adding courses to meet student enrollment needs.
Dr. Kustra suggested that the cost of education in Idaho is reasonable when compared to other states. He said that severe economic pressures, combined with spending issues, impacted what the legislature has been able to do over the past several years. He explained that 45 states charge tuition and have proved that money can be put back into the education system. He is optimistic that Idaho's legislature will do as much for its citizens.
Dr. Timothy White said he supports campuses needing to make this change. He went on to recommend that there be legal review of the proposed legislation to make sure that it allows for both fees and tuition. |
1/24/2005 |
11 |
| Linda Morris |
President Timothy White introduced Linda Morris as the new Provost of the UI. |
1/24/2005 |
11 |
| Alcohol Permits |
Board member Hall introduced this item and referred to the report found in the agenda materials noting the various events where alcohol permits were issued. The Presidents commented on several of the Events, providing additional information as requested. Board member Hall asked President Kustra and President White to check on the serving of alcohol at certain events where it is not restricted to designated areas.
Board President Lewis referred to a news article about a vendor who was held liable for injuries suffered by a child as a result of alcohol served during an athletic event. He urged the Presidents to be aware of the possibility of similar situation on their own campuses.
Board member Hall emphasized that the responsibility of issuing permits falls solely on the Presidents and recommended the Presidents not use a rubber stamp process, but that they be personally aware of the details.
|
1/24/2005 |
11-12 |
| Personnel |
By consent, the Board approved the request by University of Idaho for one (1) new classified position supported by non-state funds, and to delete one (1) faculty and two (2) classified positions. |
3/9-10/2005 |
4 |
| UI Foundation Project |
Laura Hubbard provided an update on work being conducted to evaluate university-foundation governance matters and the process for completing the work. She noted that a proposal would be presented to the Board in April.
Board member Agidius indicated that information had been distributed to Board members previously. Board member Terrell suggested that the Board will want input from all the institutions. He asked that all the presidents receive a copy of the information prior to the April Board meeting. Board member Agidius agreed to email that information to the presidents. He also asked that Board members make comments back to him if they have any concerns.
Board member Thilo expressed appreciation to the University of Idaho for their work in addressing this issue. |
3/9-10/2005 |
7 |
| Presidents' Council Report |
President Bob Kustra presented the Presidents' Council report to the Board. He discussed some of the challenges the institutions currently face including the lack of funding for salary increases, proposed reduction in student aid, and human resource requirements. Director Heilman of the Department of Human Resources presented the institutions with a proposal addressing their H.R. concerns, and the presidents look forward to working with her to finalize a plan.
President Tim White underscored the issue of compensation saying it is a crisis that puts the institutions, the students, and the state in a bad situation. |
3/9-10/2005 |
8 |
| Alcohol at the Kibbie Dome |
Board President Lewis asked how having three tented areas around the Kibbie Dome serving alcohol keeps the intent of the Board's waiver to not allow the serving of alcohol to be pervasive around the stadium. Laura Hubbard explained that the area where alcohol is served is secure and restricted in each of the three areas, and that food and other beverages is also available.
President White noted that UI was in violation of the policy because they treated the area as a restaurant and not a bar. UI will work with Dr. Kustra to look at the policy and make a recommendation to clarify the policy so that doesn't occur again.
President White said there were no serious incidences reported related to the serving of alcohol.
To approve the request by University of Idaho to establish secure areas under the conditions set forth in this request for the purpose of allowing pre-game activities for the 2005 home football season, subject to existing policy, and under the following terms and conditions:
1. A secured area surrounded by a fence to control access to and from the area.
2. Four-hour duration, ending at kick-off.
3. No alcohol making or distributing companies may be allowed to sponsor the activities or tents.
4. A color-coded wrist band or pass admission system that would identify attendees and invited guests.
5. Companies involved in the tent village would be sent a letter outlining the tent village/SBOE alcohol policy. The letter will state the minimum drinking age in Idaho is 21 and that at no time should they allow any underage drinking and/or the serving of alcohol to visibly intoxicated patrons.
6. Two entry points manned by security personnel.
7. Security personnel located throughout the controlled area will be monitoring the alcohol wristband policy and patron behavior.
8. Security personnel will not allow patrons to exit the area with alcoholic beverages.
9. Tent sponsors will be required to insure and indemnify the State of Idaho, the State Board of Education and University of Idaho for minimum of $2,000,000 and to make sure that the proper permits and licenses are obtained.
10. The area is for sponsors to entertain clients/guests for the fall 2005 home football games, including the sales and service of alcohol;
11. It be brought back after the conclusion of the 2005 football season to the Board for reconsideration for 2006 - Motion carried unanimously
President Lewis expressed concern about the policy concerning the parking lot. He reiterated that the Board has not changed its view about serving alcohol in the parking lot and encouraged the exercise of due care in observing the policy. |
3/9-10/2005 |
13-14 |
| Follow-up Report on Approved Alcohol Permits |
President White provided details regarding four events where alcohol was served at the UI golf course as follow-up to a request at the previous Board meeting. |
3/9-10/2005 |
14 |
| Personnel |
By consent, the Board approved the request by the University of Idaho for one (1) new position and the deletion of twenty-three (23) positions. |
4/21-22/2005 |
4 |
Enrollment Workload Adjustment - Weight Factors
|
By consent, the Board approved the second reading of changes to Idaho State Board of Education Governing Policies and Procedures, Section V.S.2.b (4) Allocation of Lump Sum Appropriation (BSU, ISU, UI, LCSC) to update the weighting factors used in the enrollment workload adjustment calculation. |
4/21-22/2005 |
4 |
| Interim Vice President for Finance and Administration |
University of Idaho President Tim White requested the Board to appoint David Chichester to the position of Interim President for Finance and Administration.
To approve the request by the University of Idaho to appoint David Chichester to the position of Interim Vice President for Finance and Administration, at a salary greater than 75% of the Chief Executive Officer's base salary - Motion carried unanimously
|
4/21-22/2005 |
5 |
| Amendment to Board Policy - Section V.R. - Establishment of Fees - First Reading |
To approve the first reading of changes to Idaho State Board of Education Governing Policies and Procedures, Section V.R. -Motion carried unanimously |
4/21-22/2005 |
5 |
| Foundation Report and Revised Agreement |
President Tim White introduced Mike Wilson (Director of UI Foundation) and Jim Lanier (Consultant to the Foundation). He noted that the UI and its Foundation are attempting to change the Foundation's governance structure.
Mr. Wilson provided an overview and explained the restructuring of the University of Idaho Foundation. A new position of Executive Director of the Foundation will report directly to the Foundation Board. The Foundation's bylaws will be amended later in the year to align it with the new structure.
Mr. Lanier, representing AGB, indicated a team has been working with the Foundation and commended the Foundation Board, volunteers and UI staff. He explained the various types of foundations and noted that the model under consideration by UI provides more checks and balances as well as greater clarity for all concerned. He said the transition will take approximately two years.
Board member Thilo commended the UI and the UI Foundation for their effort to develop a model that will meet the mission of the university while still being fiscally responsible and protecting the donors' wishes. when asked, Mr. Lanier said that nationally, within states, a number of different models are used, based on available assets.
Mr. Lanier reported that nationally, more institutions look to their foundations to get involved in real estate due to a lack of funding in order to get things done. He pointed out that foundations exist to support the mission and goals of the university within established boundaries.
Board member Hall asked that a mechanism be included to prevent the Board or the state from getting into a situation where it must carry out something the foundation has instituted independently. Mr. Wilson said that the proposed model will provide more checks and balances and that the greater separation will provide more eyes for review.
At this time, the Board returned to the discussion of Item 2. |
4/21-22/2005 |
7-8 |
| Student Fee and Tuition Rates |
At this time, David Chichester, Interim Vice President for Finance and Administration, presented the UI recommended 9.25% fee increase for full-time resident students. He then introduced student body representatives to the Board.
Ms. Autumn Hansen, UI Associated Student Body President, discussed the student body recommended increase of 9.3% noting that it includes significant allocations to student life and associated student services. There was discussion about the 30% increase for law students and Ms. Hansen indicated that the law students recognize the need for the increase in accordance with the law school plan.
President White pointed out that the law school recently completed its accreditation review and the fee increase will allow for a more robust program. The law school is participating in the institution's equalization and stabilization plan, so part of the increase will replace the funds that have been taken away for the stabilization budget. He noted that this is the last year of a three-year plan that the students helped to create.
To approve the fee and tuition rates for FY2006 for UI as recommended and displayed on page 23 of Tab 2 - Motion carried unanimously |
4/21-22/2005 |
11 |
| Instruction, Research, & Student Affairs—Laird Stone |
Dr. Leonard Bond, Director of the Center for Advanced Energy Studies (CAES) discussed the partnership formed as result of the INEEL being divided into two contracts in May 2003. This partnership focuses on advancing education, research, policy studies and training having to do with becoming a world class advanced energy organization, with an emphasis on nuclear energy. He noted that a facility is targeted for completion in 2008 at University Place in Idaho Falls.
As a point of information, it was noted that the Battelle Energy Alliance was awarded the contract to manage the new Idaho National Laboratory (INL) for nuclear energy research. As part of the contract, Battelle will establish the Center for Advanced Energy Studies (CAES) in Idaho Falls. The Center is a collaborative effort between the State of Idaho, INL, and the Universities in Idaho and throughout the nation. Dr. Bond noted that a letter of support has been signed by Governor Kempthorne.
At this time, the Board agrees to move to the Policy, Planning and Governmental Affairs Agenda to hear the President’s Council Report. |
4/20-22/2005 |
13 |
| Self-Funded Medical and Dental Contracts |
David Chichester from the University of Idaho introduced Pa Sturko and Kathy Aon. He went on the discuss the proposed self-funded insurance model noting that it would save the UI an estimated $854,515 in FY2006 and $555,406 in FY2007 on its medical plan. Dental savings add about $50,000 per year.
Ms. Aon explained that the final documents were being drafted and would be forwarded to the Board office. She indicated that there will be no substantive changes to the documents from what appears in the Board agenda.
Mr. Chichester pointed out that about 70% of the companies surveyed by Mercer in 2003 are self-funded. Mr. Chichester said that the three-month lag in receiving and paying claims in the first three months will help build up the cash reserve initially; over time, it will continue to build up. Mr. Chichester indicated that in the event of a catastrophic event early on, the UI has operating cash that could be set aside as a start up cash reserve.
Board member Terrell asked if the program meets the legal requirements. Mr. Chichester noted that the Department of Insurance recently indicated that UI needs to register and it is prepared to commence immediately on that process. The Department of Insurance has not said that there are reserve requirements. Board member Terrell asked for that information be forwarded to the Board. Board staff will review the final contracts and assure they are in compliance with the statue.
To approve the three contracts in substantially the same form as the draft contracts presented to the Board with any necessary changes to accommodate compliance with Idaho statue 41-Chapter 40. The contracts are with the University of Idaho and (1) Blue Cross of Idaho for administrative services for medical, mental health and vision claims; (2) Delta Dental of Idaho for administrative services for dental claims; (3) Aon Consulting to provide consulting and brokerage services for the University; subject to review and approval of the final contracts by Board staff; and to authorize the Vice President for Finance and Administration at the University of Idaho to execute the contracts - Motion carried 7-0 (Agidius absent) |
4/21-22/2005 |
15-16 |
| Property Easement |
To approve a non-exclusive easement by the University of Idaho to the University of Idaho Foundation to provide access to the residential 3.22 acre parcel adjoining the North Farm in Moscow, Idaho, in the form presented to the Board; and to delegate signature authority in regard to such agreement to the Vice President for Finance and Administration at the University of Idaho - Motion carried 7-0 (Agidius absent) |
4/21-22/2005 |
16 |
| Revised Agreement with United States Forest Service and UI Foundation |
To authorize the University of Idaho to enter into a Divestiture and Acquisition Agreement, inclusive of the Parking License Agreement for the Forest Service Fleet Parking Unit, in the form substantially similar to the draft agreement presented to the Board, subject to review and approval of the final negotiated agreement by Board staff, and to grant signature authority to the University's Vice President for Finance and Administration to execute the final negotiated agreement -Motion carried 6-0 (Agidius and McGee absent) |
4/21-22/2005 |
16-17 |
| Idaho Water Center Condominium Agreement |
To authorize the University of Idaho to consent to the IWC Condominium Declaration and to grant signature authority to the University's Vice President for Finance and Administration to execute consent - Motion carried 6-0 (Agidius and McGee absent) |
4/21-22/2005 |
17 |
| Tuition Waiver Reports |
To accept the Nonresident Tuition Waiver - Fall 2004 reports for BSU, ISU, UI and LCSC as presented on pages 5-11 of Tab 18 of the Finance Agenda, and instruct staff to revise said reports in the future to provide for uniformity - Motion carried 6-1-0 (Terrell dissenting; Agidius absent) |
4/21-22/2005 |
18 |
| Senate Bills 1187 and 1230 |
To approve the allocation of the FY2006 legislative appropriations contained in Senate Bills 1187 and 1230 for BSU, ISU, UI and LCSC, and systemwide needs as presented on Page 8 of Tab 19a of the Finance Agenda - This motion was tabled |
4/21-22/2005 |
18 |
| Promise B Scholarship Award |
To approve the amount of the Idaho Promise Scholarships, Category B, to $250 per semester per student ($500 annually) for those current recipients who maintain eligibility and for qualified first-year entering students under the age of 22 in the academic year 2005-2006 - Motion carried 7-0 (Agidius absent) |
4/21-22/2005 |
19 |
Proposed Program Phase-Out
|
Board member Stone introduced this item.
Board President Lewis noted that Board policy applies to the notice to withdraw and questioned whether this action ignores the policy. There was discussion about the memorandum of understanding and it was pointed out that it is a mechanism to facilitate the process, not a driver of the process. The point was made again that when policy is established, it determines the manner by which an institution comes in or withdraws from a region. The intent of the policy is that if an institution is already in an area providing a service, that they provide notice that they are withdrawing that service.
It was noted the teach-out will take place in the spring of 2007 and ISU plans to implement a doctoral program in the fall 2007. Laura Hubbard indicated this plan is consistent with the policy as is the timeline for the phase-out.
To approve phasing out the Adult and Organizational Learning doctoral program at Idaho Falls - Motion carried 5-0 (Terrell, Hall and Agidius absent) |
4/21-22/2005 |
21-22 |
| Election of Officers |
To have Rod Lewis remain as President one more year -Motion carried 4-0 (Lewis abstained)
That the next two positions remain as they are with:
Laird Stone as Vice President - Motion carried 4-0 (Stone abstained)
Milford Terrell as Secretary - Motion carried 4-0 (Terrell abstained) |
4/21-22/2005 |
24 |
| FY2006 Appropriations |
Jeff Shinn introduced this carry-over item from the April Board meeting. He referred to the agenda materials for the Board's consideration. The institutions were invited to comment.
President Tim White spoke about the need to make recommendations based on current analysis. He agreed that the concept of equity is important, but reminded the Board that equity does not mean equal. In discussing the reallocation options, President White said UI could take out up to $250,000 from its contingency fund, keeping in mind that the fund is small and is used to meet other unexpected cost.
President White asked the Board to develop an objective equity resettlement plan to bring the study up to date with current date (productivity, graduate rates, etc.). He asked the Board not to impose a policy or a practice that funds one growing institution while subtracting funds from another growing institution. He closed by reminding the Board that UI has already made major cuts in its budget.
Stacy Pearson, BSU, reported that BSU views the original study as valid and supports the proposed 5% allocation.
Ken Prolo, ISU, reported the President Bowen's preference would be not to distribute any dollars at this time, but to study the numbers more closely and to look at the research component.
Ron Smith LCSC, reported that the institution's position was to encourage an updated study.
Board President Lewis opened the discussion for the Board members. Dr. Howard put forth a motion.
To approve the allocation of the FY2006 legislative appropriations contained in Senate Bills 1187 and 1230 for BSU, ISU, UI and LCSC as originally proposed that the April 2005 Board meeting, and contained on Page 7, line 13-37 of this agenda item. Further, the Board directs the Finance Committee to begin to prepare a multi-year reallocation plan regarding funding equity, to begin in FY 2007, as directed by the Legislature. This motion does not reallocate any funds in FY2006 for funding equity purposes - There was no vote on this motion because a substitute motion was made.
Substitute Motion: A motion to approve the allocation of the FY2006 legislative appropriations contained in Senate Bills 1187 and 1230 for BSU, ISU, UI and LCSC as presented on Page 7, line 39 through 64 of this agenda item, to include a 3.5% Base reallocation for funding equity. Further, the Board directs the Finance Committee to begin to prepare a multi-year reallocation plan regarding funding equity, as directed by the Legislature - Following brief discussion, the language of the substitute motion was amended.
Amend the substitute motion to read: To approve the allocation of the FY2006 legislative appropriations contained in Senate Bills 1187 and 1230 for BSU, ISU, UI and LCSC as presented on Page 7, lines 39-64 of this agenda item, to include a 3.5% Base reallocation for funding equity. Further, the Board directs the Finance Committee to begin to prepare a multi-year reallocation plan regarding funding equity, as directed by the Legislature; and to instruct the Finance Committee to review and make a determination whether or not to update the study and if so, to come back to the Board with their recommendation - Motion carried 6-2 (Thilo and Howard dissenting)
Board President Lewis noted that as the Board moves forward, it is important to reflect on the study; how it came about, its purpose, and its various components. He agreed that in taking the action that the Legislature has directed, the Legislature will realize the consequences.
Dr Howard asked that the discussion of equity has taken the place of adequacy and adequacy needs to come to the forefront in the future. |
4/21-22/2005 |
1-3 |
| Amendment to Board Policy - Section V.E. - Gifts and Affiliated Foundations - First Reading |
Board member Terrell presented this item. Jeff Shinn of the Board Office provided background information. He explained that the discussion draft was presented in April. This is the first reading of the policy and the second reading is scheduled to take place at the June 16-17 Board meeting. The policy presented at this meeting has changes incorporated as a result of Board member input at the April meeting.
Laura Hubbard, University of Idaho, indicated that the draft policy looked good overall, but there are additional edits she will forward to the Board staff. She expressed concern about the foundation's executive director being a paid employee of the University and also about some provisions having to do with the control the SBOE would assert in regard to the Foundation. Board member Terrell asked to have those comments of the policy emailed to the Board members for review. Jeff Shinn explained that any and all comments on the policy need to be in written form and sent to Gary Stivers at the Board Office to compile and distribute them to the Board members.
Board President Lewis indicated that the number of steps that the Foundation will need to take in order to have Board approval allows the Board to fulfill its fiduciary duty in regard to the Foundation. He agreed that it was important to make sure the Foundation does have independence and that the policy needs to be clear. Jeff Schrader, the Board's legal counsel said that Board staff will work with UI on the wording to clarify the language of the policy. *See minutes for full discussion*
To approve the first reading of changes to Idaho State Board of Education Governing Policies and Procedures, Section V.E. - Gifts and Affiliated Foundations - Motion carried unanimously |
6/8/2005 |
1-3 |
| Open Forum |
Autumn Hansen, UI ASB President, reported to the Board on the Phase II Plan of Renewal. She noted that students were engaged throughout the meeting of the task force. She indicated that the plan for renewal gives the institution the opportunity to align programs. She thanked the Board for their support.
Kylie Castellaw, President of the UI undergraduate Art Club spoke to the Board regarding the elimination of the fine arts program. She indicated that due process was not followed and encouraged the Board to reinstate the College of Art and Architecture.
Eric Roberts, President of UI Architecture Students, reported on the impact of Robert Hoover's decision in 2002 to eliminate the College of Art and Architecture. He indicated that the decision was to off-set losses resulting from the UI Boise campus building effort and that due process had not been followed. He asked the Board to reinstate the College. * see minutes for additional comments* |
6/15-16/2005 |
2-3 |
| Personnel |
By consent, the Board approved the request by the University of Idaho for ten (10) new positions (10.0 FTP) supported by appropriated and non-appropriated funds, and to delete fifty-five (55) miscellaneous positions. |
6/15-16/2005 |
4 |
| Timber Sale |
Information Item |
6/15-16/2005 |
4 |
| Room and Board Rates |
Information Item |
6/15-16/2005 |
4 |
| Amendment of Board Policy Section V.R. - Fee Policy - Second Reading |
By consent, the Board approved the second reading of changes to Idaho State Board of Education Governing Policies and Procedures, Section V.R., Establishment of Fees, resulting from passage of the "tuition" legislation (HB231). |
6/15-16/2005 |
4 |
| Head Women's Basketball Coach Contract |
Jeff Schrader, Board attorney, confirmed that the contracts comply with Board policy and reported that minor modifications were made. The rational for the modifications are provided in the Board materials.
To approve the request by the University of Idaho to renew the contract for Mike Divilbiliss, Head Women's Basketball Coach, supported by appropriated funds - Motion carried unanimously |
6/15-16/2005 |
5 |
| Head Men and Women's Golf Coach Contract |
To approve the request by the University of Idaho to renew the contract for Brad Rickel, Head Men's and Women's Golf Coach supported by appropriated funds - Motion carried unanimously |
6/15-16/2005 |
5-6 |
| Personnel Issue |
This place-holder item was pulled from the agenda |
6/15-16/2005 |
6 |
| Presidential Salaries |
To approve the reappointment of Dr. Timothy White as President of the UI effective July 1, 2005 through June 30, 2006 at a state salary of $166,892 - Motion carried unanimously |
6/15-16/2005 |
6 |
| Appointment of Provost / Executive Vice President |
To approve the appointment of Douglas D. Baker as Provost and Executive Vice President for the UI at an annual salary of $189,987.20 - Motion carried 4-2 (McGee and Hall dissenting) |
6/15-16/2005 |
6 |
| Information Technology Upgrade Contract |
Laura Hubbard presented this item to the Board
To approve the IP Transit Participant Internet and Data Transport Agreement, for the purchase of telecommunications bandwidth, between the Regents of the University of Idaho and Pacific Northwest Gigpop in the form presented to the Board at a cost not to exceed $1,980,000 and to delegate signature authority with regard to such an amendment to the University's Vice President for Finance and Administration -Motion carried unanimously |
6/15-16/2005 |
7-8 |
| FY2006 Student Health Insurance |
Jeff Shinn noted the institutions have individual motions for health insurance contracts. Board member Hall directed Board staff to have a recommendation for a consistent statewide health insurance policy in place for the following year.
To authorize the University of Idaho to continue the contract with The Mega Life and Health Insurance Company to provide student health insurance for 2005-2006 at a rate of $518.00 per full-time student per semester - Motion carried 5-0 (Agidius absent) |
6/15-16/2005 |
8-9 |
| FY2006 Inercollegiate Athletic Reports |
Jeff Shinn introduced this item and noted that the reports are in compliance with regards to use of funds.
Board member Stone indicated that while there is consistency in how the individual institutions fund their programs, the Board hasn't tried to compare the institutions' budgeting processes because they have different operations. Board member Terrell expressed an interest in having the title nine and gender equity numbers broken out in the future as a matter of information. Jeff Shinn agreed to provide a modified report to Board member Terrell by the end of the summer.
To accept the Intercollegiate Athletics Report as presented -Motion carried unanimously |
6/15-16/2005 |
9 |
| Sungard Agreement |
Laura Hubbard reported that this amendment replaces an existing amendment agreement. She indicated that this is a ten-year contract on the maintenance fee and will realize significant savings overall.
To approve the Amendment to the Technical Currency Agreement for administrative information systems software between the Regents of the University of Idaho and Sungard SCT, inc., in an amount not to exceed $4,100,000 in the form presented to the Board and to delegate signature authority with regard to such amendment to the University's Vice President for Finance and Administration. Funding is from institutional resources - Motion carried unanimously |
6/15-16/2005 |
9-10 |
| Cable Television Service |
To approve the University of Idaho Agreement Number UI-583 between the Regents of the University of Idaho and Lamont Digital Systems, Inc. in the form presented to the Board, not to exceed $650,000 and to delegate signature authority with regard to such agreement to the University's Vice President for Finance and Administration - Motion carried unanimously |
6/15-16/2005 |
10 |
| Amendment of Board Policy - Bylaws, Section H. - Audit Policy, First Reading |
Jeff Shinn introduced the item. Board member Agidius indicated that he had a number of questions to address with Board staff prior to the second reading, and agreed to share his questions, in writing, with other Board members prior to the second reading.
To approve the first reading of changes to Idaho State Board of Education Governing Policies and Procedures, Section V., Subsection H., Audits - Motion carried unanimously |
6/15-16/2005 |
10 |
| FY2006 Operating Budgets |
Jeff Shinn discussed this item. In response to an inquiry, he agreed to make an opportunity to go over the budget process with the Board members.
To approve the FY2006 operating budgets for the Office of the State Board of Education, Idaho School for the Deaf and the Blind, Idaho State Historical Society, Idaho State Library, Idaho Public Television, Division of Vocational Rehabilitation, Colleges and Universities, Postsecondary Professional-Technical Education, Agricultural Research/Extension, Health Programs, Special Programs and the Capital Budget, as detailed on Pages 5-70 of Tab 15 - Motion carried unanimously (with reservations made by Board member Terrell) |
6/15-16/2005 |
10 |
| Research Foundation Line of Credit |
There was discussion on this item and a point of clarification was requested regarding the actual numbers and time frames.
To approve the continuance of a line of credit agreement between the Regents of the University of Idaho and the Idaho Research Foundation, Inc., in the form presented to the Board authorizing the extension of the existing draw of $126,000 as of June 16, 2006, and prohibiting any additional draws, and to delegate signature authority with regard to such agreement to the University's Vice President for Finance and Administration - Motion carried unanimously |
6/15-16/2005 |
11 |
| University of Idaho Progress Report |
President Tim White briefly highlighted various accomplishments, efforts and initiatives that have taken place over the past year. He commended the commitment of the students, faculty, staff and community leaders in their support of the University. Dr. White presented a video feature to the Board and introduced students who shared highlights of their educational experiences and accomplishments with the Board. |
6/15-16/2005 |
13 |
| Amendment to Board Policy I.J.2.b - First Reading |
President White thanked the Board for bringing this policy change forward. He noted that he would like to see language included to allow other underage people into events where alcohol is served when their presence is necessary. Board member Hall agreed that word-smithing can be done prior to the second reading of the amended policy.
To approve the First Reading for the amendment of Board Policy I.J.2. (4) and (5) - Use of Institutional Facilities and Services with Regard to the Private Sector - Motion carried unanimously |
6/15-16/2005 |
13 |
| Report on the University of Idaho Architecture Program |
Board member Terrell indicated that the Board needed to make a decision today about the future of the University of Idaho Architecture Program and the College of Art and Architecture. He noted that Blake Hall and other current and former Board members (Jim Hammond, Sue Thilo and himself) have been actively engaged in a review of this issue. He presented a timeline that was put together as part of the summarized events related to the closure of the College of Art and Architecture. Board member Terrell stated that he and Board member Thilo recommend one more hearing on this issue.
Board member Hall reported that a letter, written by Dr. Robert Hoover (former UI President) to Gary Stivers (Executive Director of the Board), as well as the written reply back from Mr. Stivers to Dr. Hoover, is the only documentation speaking to the need to close the College. He could not find any other documentation and considers the action by the Executive Director was outside his authority. He emphasized that only the Board is authorized to make such a decision and stated that it would be proper to hold a hearing for the very purpose of making a determination about the future of the College. He also indicated it would be proper to reverse the decision made by the Executive Director.
Board member Stone reiterated that the question t be addressed is, "Should the College of Art and Architecture be dissolved?" He suggested setting the next meeting as the hearing date to have the question to be addressed.
Board member Agidius reminded Board members that the Board needs to follow due process whatever steps it takes.
Dr. Tim White urged the Board to keep in mind the planning process currently underway by the University and asked the Board members to keep in mind the UI's financial situation. He pointed out that the institution is in the process of a 360 degree analysis of all its programs and stated that UI will have a plan ready to present by October. Dr. White asked for patience on the part of the Board while UI completes the plan.
Board member Hall said that Board policy cannot be violated based on financial problems. He encouraged the Board to take the position of making the final decision on the existence of the College of Art and Architecture, because it is accountable to do so.
Board member Stone said his preference is to have the involved parties continue to work together to resolve the issue with a forward thinking plan. If they are unable to do that, then the Board will be compelled to make the decision.
By unanimous consent, the Board agreed that this matter will be placed on the October Board agenda. |
6/15-16/2005 |
15 |
| Real Property Gift |
Board member Terrell introduced this item and provided background information. President Tim White, University of Idaho, expressed his appreciation, on behalf of the University. He noted that the Land Board unanimously approved a perpetual easement on this property.
To accept the gift of approximately 1,650 acres of undeveloped forest land in Valley County, Idaho, with a reserved life estate for the grantors; to authorize the President of the University of Idaho to accept the gift on behalf of the Board of Regents; and to authorize the University's Vice president for Finance and Administration to execute the transactional documents - Motion carried unanimously |
7/12/2005 |
2 |
| Open Forum |
Robert Zemetra, University of Idaho Faculty Council representative, spoke to the Board about faculty compensation, faculty retention, and staying competitive with peer institutions. Board member Hall suggested that having comparative data would be helpful.
Bill Woolston, Stephen Drown, and Phil Mead appeared as representatives of the faculty of the University of Idaho College of Art and Architecture. They spoke to the Board in support of the plan to reestablish the College of Art and Architecture. |
08/10-11/2005 |
2 |
| Personnel |
By consent, the Board approved the request by the University of Idaho for five (5) new positions (4.38 FTE).
|
08/10-11/2005 |
5 |
| Mass Spectrometer |
By consent, the Board approved the purchase by the University of Idaho of a mass spectrometer, for research purposes, in the amount of $529,625. The Executive Director has previously provided authorization to begin the purchasing process on an emergency basis. |
08/10-11/2005 |
5 |
| Audit Policy - 2nd Reading |
By consent, the Board approved the second reading of changes to Idaho State Board of Education Governing Policies and Procedures, Section V., Subsection H., Audits, |
08/10-11/2005 |
5 |
| Presidential Supplemental Compensation |
To approved the supplemental compensation agreements for Dr. Robert Kustra, BSU, Dr. Richard Bowen, ISU, Dr. Tim White, UI for the time period beginning July 1, 2005 and ending June 30, 2006 - Motion carried unanimously |
08/10-11/2005 |
6 |
| Head Women's Volleyball Coach Contract Extension |
To approve the request by the Regents of University of Idaho, to approve the following changes to the contract for Debbie Buchanan, Head Women's Volleyball Coach: increase term from four (4) years to five (5) years extending to the year 2010; to increase compensation from $60,611 to $66,817 per year; to add supplemental compensation of $4,000 for "coach of the year"; and to increase the media payment from $5,000 to $15,000 - Motion carried unanimously |
08/10-11/2005 |
6 |
| Center for Advanced Energy Studies (CAES) Project |
Dr. Leonard Bond, Director for the Center for Advanced Energy Studies (CAES), and President Richard Bowen, of Idaho State University, updated the Board members on this item. Dr. Bowen reported that there has been ongoing planning since the April, 2005, Board meeting. He indicated that the partner institutions agreed that ISU should issue the bonds for the building. Meetings have been held to discuss the location of the facility.
Dr. Bond reported in more detail on the development activities. He noted that the selection of the site will be based on business case evaluation. Input for the program plan will be presented to the Department of Energy by September 30, 2005. A full presentation on the plan will be made to the Board at its October meeting.
Dr. Bond confirmed that the funding for the building is in place and acknowledged that the Board will be asked, in the future, to approve bonds for other costs. ISU will be obligated from a legal standpoint to pay off the bonds; however, Batelle will provide the appropriate guarantees regarding the debt obligation. Dr. Bowen and Dr. Bond said that the language in the contract is being carefully crafted by legal counsel to assure that the liability issues are addressed in the way all the parties agreed to. |
08/10-11/2005 |
6-7 |
| FY2006 Maintenance of Current Operations Budgets |
Jeff Shinn reported that the next item, related to Idaho Public Television, is based on a federal mandate to convert to digital broadcasting. Board President Lewis and Board member McGee expressed concerns about the federal requirement. Dr. Howard observed that the federal requirement has a deadline. Gary Stivers, Executive Director of the Office of the State Board, noted that Peter Morrill, of IPTV, reported to him that converting to digital will address the maintenance and repair problems IPTV currently faces with old equipment.
Board member Hall recommended converting the equipment in a phased approach. Dr. Howard indicated that she preferred that the Board give IPTV permission to replace the existing equipment in the way IPTV determines best.
To approve the FY2007 Replacement Capital Outlay request for Idaho Public Television in the amount of $1,000,000 for Moscow and Pocatello studio equipment as part of the conversion to digital broadcasting as mandated by the Federal Communications Commission, and $52,000 for two replacement vehicles, totaling $1,052,000 - A substitute motion was made
To approve for final development the MCO budget requests for the Agencies of the Board, College and Universities, Community Colleges, Agricultural Research and Extension Services, and Special and Health Programs, including approved supplemental appropriations, if any; and to delegate to the Executive Director approval of the final FY2007 Maintenance of Current Operations budget request for these agencies, institutions and programs as developed by following State of Idaho Budget Development Manual guidelines and Board policy - Motion carried unanimously |
08/10-11/2005 |
8 |
| Petition by Isabelle Bond |
To approve a petition submitted by Isabelle Bond requesting that the State Board of Education review a final personnel related decision made by the University of Idaho. The manner in which this matter will be reviewed by the Board will be in accordance with conditions and procedures to be determined by the president and executive director of the Board, in consultation with legal counsel - Motion failed 3-3 (Lewis, Howard, and McGee dissenting) |
08/10-11/2005 |
8-9 |
| FY2007 Capital Budget Request |
Jeff Shinn presented this item, noting that these are projects submitted by the agencies and institutions for consideration.
To recommend to the Permanent Building Fund Advisory Council that it continue to concentrate on alteration and repair and other non-major capital projects for FY2007 - Motion carried unanimously
By unanimous consent, the Board agreed to forward, for information purposes only, the current list of projects to the Permanent Building Fund Advisory Council so it is aware of the ongoing needs of the institutions. |
08/10-11/2005 |
11 |
| Presidents' Council Report |
President Michael Burke reported to the Board on behalf of the Presidents' Council. He noted that the Presidents held their annual retreat on August 10, 2005. They identified six strategic issues to follow up on in the coming year. The issues are: (1) statewide health insurance for students; (2) community colleges; (3) professional-technical education in Idaho and how it links with community colleges; (4) collaboration between colleges and universities; (5) salary competitiveness; and (6) foundations as they relate to governance and growing philanthropic support. In response to a question from President Tim White, Board member Hall indicated that the collaborative work of the Presidents is helpful to the Board.
In reference to the health insurance issue, Board member Hall asked for a timely result. President Robert Kustra suggested having a recommendation ready to present at the October Board meeting. President Dene Thomas cautioned that considerations should include the different needs encountered by non-traditional and traditional students. President Richard Bowen encourage the Board to keep in mind that health coverage cost will vary from one campus to another. |
08/10-11/2005 |
11 |
| Proposed Legislative Changes |
Dr. Tim White provided clarification on the University of Idaho self-funded health plan.
By consent, the Board agreed that the continuing intent of the University of Idaho, related to their self-funding health plan, is to have the checks and balances in place.
To approve the proposed legislative amendments concerning Uniform Reporting of Student Information, the Rulemaking for the Board for the Division of Vocational Rehabilitation, Idaho School for the Deaf and the Blind, Professional Technical Apprenticeships, the Registration Process for Postsecondary Institutions, and the University of Idaho's health plan exemption.
Motion amended to read "ideas" instead of "amendments." -Motion carried 5-0 (Agidius absent) |
08/10-11/2005 |
12 |
| Second Reading - Amendment of Board Policy I.J.2.b. - Use of Institutional Facilities |
Board member Hall pointed out that new language has been proposed. Proposed changes previously submitted by the University of Idaho to modify subsection 5 (Tab 5, page 3) have been withdrawn by the University.
Board President Lewis shared his opinion that the language in subsection 5 (Tab 5, page 3) is inadequate and suggested that the Board needs to make fundamental decisions concerning its intent because alcohol issues may become a great liability for the Board.
To strike the underlined portion of subparagraph 5 - Motion failed 1:5 (Lewis voted Aye)
The Board continued to discuss this item, agreeing that it was a complex issue. President Tim White assured the Board that safeguards and controls provide strict boundaries where abuse can not easily to occur. Dr. Howard pointed out that the issue is one of liability for the institutions and the Board.
Board President Lewis suggested that the Board may need to step back and reevaluate the policy language again. He directed staff and select members of the Board to examine the policy further and provide appropriate amendments to the policy that would be consistent with the Board's intent and to meet the requirements of the University.
Board member Agidius asked if the Board could wait to have the second reading until more study takes place. After Board member Hall explained the process, the Board took action on this item.
To approve the Second Reading of the amendment of Board Policy I.J.2. (4) and (5) - Use of Institutional Facilities and Services with Regard to the Private Sector - This motion was amended
Board President Lewis put forward a substitute motion with the intent of strengthening the policy.
To amend the currently proposed language with the following language -- after the words "defined area" insert the following: "and such individuals must be issued a wristband or other identifier by the event sponsor, signifying that such individuals are of lawful age to consume alcoholic beverages. In addition, such individuals may be accompanied by youth for whom they are responsible, but only if such youth are, at all times, under the supervision and control of such individuals -Motion carried 4-2 (Hall and Agidius dissenting)
To approve the Second Reading for the amendment of Board Policy I.J.2. (4) and (5) - Use of Institutional Facilities and Services with Regard to the Private Sector, as amended -Motion carried unanimously |
08/10-11/2005 |
12-13 |
| Open Forum |
Elizabeth Bento, Vice President for the Associated Students of the University of Idaho, updates the Board on changes in the election process for the ASUI. Permission was granted for her to make comments later in the meeting related to the University of Idaho College of Art and Architecture. |
10/16-17/2005 |
2 |
| Personnel |
By consent, the Board agreed to approve the request by University of Idaho for four (4) new positions (3.75 FTE) supported by appropriated and non-appropriated funds. |
10/16-17/2005 |
3 |
| Carry Over FY2005 Funds |
By consent, the Board agreed to approve the requests by BSU, ISU, UI, LCSC, ISU Dental Education Program, UI Agricultural Research and Extension Service Program, UI WWAMI Medical Education Program, and the Division of Professional-Technical Education, to carry over authorized but unspent funds from FY2005 to FY2006. |
10/16-17/2005 |
3-4 |
| Coaches Contracts - Nick Holt, Men's Head Football Coach |
To approve the University of Idaho's request for approval of a coaching contract extension for Nick Holt, Men's Head Football Coach - Motion carried unanimously |
10/16-17/2005 |
4-5 |
| Coaches Contracts - Tom Jager, Women's Head Swim Coach |
To approve the University of Idaho's request for approval of a coaching contract extension for Tom Jager, Women's Head Swim Coach - Motion carried unanimously |
10/16-17/2005 |
5 |
| Coaches Contracts - Wayne Phipps, Co-Head Coach for Men's and Women's Track and Field and Cross Country Teams |
To approve the University of Idaho's request for approval of a coaching contract extension for Wayne Phipps, Co-Head Coach for Men's and Women's Track and Field and Cross Country Teams - Motion carried unanimously |
10/16-17/2005 |
5 |
| Coaches Contracts - Carla "Yogi" Teevens, Co-Head Coach for Men's and Women's Track and Field and Cross Country Teams |
To approve the University of Idaho's request for approval of a coaching contract extension for Carla "Yogi" Teevens, Co-Head Coach for Men's and Women's Track and Field and Cross Country Teams - Motion carried unanimously |
10/16-17/2005 |
5 |
| Property Easement - Hagerman Aquaculture |
To approve the request by University of Idaho to grant two utility easements across a portion of the UI Aquaculture Research Center in Hagerman, Idaho, and to authorize the University of Idaho Vice President for Finance and Administration to execute said easements in substantially the same form as submitted as part of this request (see Attachment 8-1) - Motion carried 5-0 (Hall absent during vote) |
10/16-17/2005 |
7 |
| Property Easement - UI Experimental Forest |
To approve the request by University of Idaho to grant a non-exclusive access easement across a portion of the UI experimental forest to Mr. Freemen Wells, and to authorize the University's Vice President for Finance and Administration to execute said easement in substantially the same form as submitted as part of this request (see Attachment 9-1) -Motion carried unanimously |
10/16-17/2005 |
7 |
| Amendment of Board Policy - Section V.S.2., Enrollment Workload Adjustment Base Multiplier - First Reading |
To approve for first reading the changes to the Idaho State Board of Education Governing Policies and Procedures, Section V.S.2., Allocation of Lump Sum Appropriation (BSU, ISU, UI, LCSC) to increase the credit hour multiplier from 0.33 to 0.67 used in the Enrollment Workload Adjustment calculation -Motion carried unanimously
Jeff Shinn explained the purpose of the increase and the institutions indicated their support. During discussion, Mr. Shinn agreed that this increase could compete for dollars for other priorities such as equity funding and other line item requests.
Board member Hall emphasized the need to clearly state the message for legislators so they understand this adjustment does not resolve the numerous other issues and line items. |
10/16-17/2005 |
8-9 |
| Amendment of Board Policy - Section V.E., Gifts and Affiliated Foundations - First Reading |
To approve for first reading the changes to Idaho State Board of Education Governing Policies and Procedures, Section V.E., Gifts and Affiliated Foundations - Motion carried unanimously
Jeff Shinn introduced this item and the institutions provided additional comments for the Board's consideration.
Ken Prolo of Idaho State University indicated that the ISU foundation recommended changing the language in section 2b on Page 9 of Tab 13 to read: "Procedures with respect to foundation expenditures and financial transactions, which must ensure that no person with foundation signature authority shall have the same or similar authority at the institution." Board member Hall indicated he wanted to make a motion to amend the document to include the recommended change, however, no further action followed.
Stacy Pearson and Dr. Robert Kustra of Boise State University expressed concerns about the tone of the document. Board member Hall explained that the Board desired to institutionalize the system to assure integrity. He also reminded the institutions that additional changes could be made between the first reading and the second reading of the proposed policy. |
10/16-17/2005 |
9 |
| Sources and Uses of Funds |
At this time, Board member Terrell brought an "Other Business" item to the attention of the Board. He referred to action taken at the August Board meeting and asked for a motion to reconsider the universities' budget.
To reconsider the motion of August 10-11, 2005, wherein the FY2007 budget request for the Colleges and Universities was approved - Motion carried 5-1 (Hall dissenting)
To reaffirm approval of a fully-developed FY2007 Maintenance of Current Operations (MCO) budget request for the College and Universities. This includes any revisions approved at the meeting of October 17, 2005, and any other adjustments needed to comply with guidelines as set forth by the Division of Financial Management of Legislative Services Office. The Interim Executive Director is authorized to approve changes to the MCO budget request to be submitted.
In addition, the official budget request for the College and Universities shall be revised to include only the following Line Items:
* Occupancy Costs - $ 514,300
* Faculty Salary Enhancements - $9,209,700
*Funding Equity, including Research - $2,184,000
Amended: To amend the motion as follows:to strike "revised to include only the following line items" and insert, "prioritized, as follows"; and to list the three priority items and then add onto the language before this statement: "All other items will be retained in the budget request." - Motion carried 4-2 (Ayes: Hall McGee, Stone and Agidius; Nays: Terrell and Thilo)
It was agreed to approve the motion as amended - Motion carried unanimously
Board member Hall recalled the Joint Finance and Appropriation Committee, along with the leadership of both houses had requested the Board to provide a full list of the needs of each institution. He encouraged the motion be amended by removing the words, "to include only the following line items," and by adding language to indicate what the top three priorities are.
Dr. Tim White asked for a recess to allow the institutions time to review the materials. Following the recess, the institutions reported they all agreed it was appropriate to provide the top three priorities to the legislature as long as the complete list of needs was also provided.
Board member McGee got clarification about the JFAC and the legislative leadership want from the Board. Matt Freeman of the Legislative Services Office indicated that the legislature wants the list of needs as well as guidance from the Board as to the priorities. Board members Terrell and Thilo raised concerns about the legislature having so much latitude to determine the priorities. |
10/16-17/2005 |
9-10 |
| University of Idaho - Architecture Program |
To reverse the action of the Executive Director authorizing the closure of the College of Art and Architecture and to order the University of Idaho to reinstate the same by the 06-07 school year - A roll call was taken; motion carried 5-2 (Terrell and Stone dissenting)
Board Vice President Stone briefly summarized this item and outlined the process for hearing comments and remarks. |
10/16-17/2005 |
12-13 |
| Special Open Forum |
Elizabeth Bento, ASUI Vice President, reported some students favor reestablishing the College of Art and Architecture while others are worried about its financial impact on students. The ASUI recommended waiting until the financial situation at the UI is better before considering this item, but agreed they could support the reestablishment of the College of Art and Architecture as long as the Board guaranteed the general student fee would not be increased to support it.
Senator Joe Stegner encouraged the Board to reestablish the College of Art and Architecture and brought up two points for consideration. First, the closure of the College sends a message that the State of Idaho does not value either the students or the profession. And second, the real possibility students will go to other schools if the College is not reestablished.
Jeff R. Richard, of the Independent Students of Art and Architecture, recommended the College of Art and Architecture be reestablished. He indicated the students in the Art and Architecture program favor a fee increase for students in that program, only. He noted that the insertion of the word "architecture" into the name of another college didn't provide autonomy for either the profession or the program.
Bill Woolston, Chair of the Department of Art and Architecture spoke on behalf of the faculty in support of the reestablishment of the College of Art and Architecture. He summarized the effort, the people involved, and the substance of their position on this issue. He emphasized the need to reverse the decision made by the previous administration in order to avoid further paralysis related to the program. |
10/16-17/2005 |
12-13 |
| UI Presentation |
President Tim White described the approach the UI administration had taken related to the Art and Architecture program. He acknowledged there had been poor communication and ambiguity when the decision to close the College occurred. He agreed that trust had eroded and visibility had gone down. Dr. White suggested visibility could be immediately addressed by temporarily inserting the word "architecture" into the name of the College of Letters, Arts, and Social Sciences. He accepted responsibility for the shortcomings of the institution related to this issue and expressed a desire to move forward. He outlined a proposal to create a business plan tied to an academic plan, including public-private partnership. Dr. White suggested this approach responded to the voices of students, faculty, alums and stakeholders, and provided a solution for the Regents of the UI, for the UI, and for all the stakeholders. |
10/16-17/2005 |
13 |
| College of Art & Architecture Foundation (CA&A Foundation) Presentation |
Members of the CAA Foundation presented their position. Making remarks were: Steve Kopke, of Design and Program Management, and President of the College of Art and Architecture Foundation; Hugh Burgess, of Honolulu, Hawaii (Dean Emeritus, Arizona State University College of Architecture and Environmental Design, Founding Dean, School of Architecture, University of Nevada Las Vegas); Mark Plynn of McMillen Pynn Architecture, and Vice President of the College of Art and Architecture Foundation; Steve Trout, of Trout Architects/Chartered, and Incorporator of the College of Art and Architecture Foundation; and Mike Patano, of Patano Architects and member of the Board of Directors of the College of Art and Architecture Foundation.
Mr. Kopke noted alumni are committed, long-term, to the College of Art and Architecture. He indicated the CA&A Foundation strongly supports reestablishing the College. Mr. Kopke suggested decisions made by Dr. Robert Hoover and Board of Education Executive Director Gary Stivers violated policy because timelines were not followed, financial data was not provided, and input from faculty and students was not obtained. He formally requested the Board to reverse the decision to close the College and to reestablish the College of Art and Architecture.
Mr. Burgess reported the results of a national survey that compared and measured the quality of accredited architectural programs in the United States. He indicated no model exits where a professional college is mixed in with liberal arts programs and colleges. He explained architecture is a legally established profession like law and medicine, and deserved to have the same regard as those professions at the UI. Mr Burgess strongly recommended revoking the decision by the former executive director and to reestablish the College of Art and Architecture at the UI.
**To read more on this discussion, please read the minutes** |
10/16-17/2005 |
13-16 |
| Appointment of Financial Vice President |
To approve the appointment of Nancy Dunn as the University of Idaho Vice President of Finance and Administration at a salary of $182,000 starting January 30, 2006 - Motion carried 7-0 (Board member McGee was not present at the time)
President Tim White briefly summarized the resume of Nancy Dunn for the Board members. |
11/16/2005 |
1 |
| Personnel |
By consent, the Board approved the request by the University of Idaho to establish one (1) new position supported by non-appropriated funds. |
12/1/2005 |
3 |
| Alcohol Permits |
Informational item |
12/1/2005 |
3 |
| Dean of College of Engineering - Appointment |
To table this request - Motion failed 3-4 (Agidius, Howard, Stone and Thilo dissenting).
To approve the appointment of Aicha Elshabini as Dean of The College of Engineering at the University of Idaho at an eleven-month salary of $214,509 - Motion carried 4-3 (Hall, McGee and Terrell dissenting).
David Chichester requested the Board's approval of the appointment of Dr. Aicha Elshabini as Dean of the College of Engineering at an eleven-month salary of $214,509. He summarized her resume and explained that $180,000 of her salary would come from state funds, and the remainder from private funds and donations.
Board member Terrell indicated his intention to vote against the appointment based on a concern about high salaries. Board member Hall discussed concerns related to equity issues. Board member McGee expressed concerns with the salary equity issues as well. Board member Thilo noted the amount coming from state funds would be $180,000 and was comparable to the salary being paid at Boise State University. Board Vice President Stone suggested the focus should be on the state funded portion of the salary.
Board member Hall recommended the Board look at the scope of work and possible duplication of effort amongst the institutions. Board member Agidius pointed out that while institutions may offer programs with the same name, the content of those programs are not necessarily identical. Board members Agidius and McGee agreed that the Board should follow up on Board member Hall's suggestion to look for possible duplication. Board member Terrell indicated he would bring that topic up during the President's Council Report. |
12/1/2005 |
5 |
| Center for Advanced Engergy Studies (CAES) Project - Request for Proposal of Design and Build |
To approve the request by ISU to issue a Request for Proposal (RFP) through the Division of Public Works for selection of an architect to design the Center for Advanced Energy Studies (RFP) facility, and proceed with pre-design/programming, through design development, to include a construction cost estimate. It is understood that permission to proceed with the financing plan and construction of the complete CAES project will be requested at a future Board meeting. The allowable cost for the architect and engineer fees for the entire project will be no greater than $1,680,000 - Motion carried unanimously
Ken Prolo, ISU, introduced Dr. Leonard Bond, Director of the Center for Advanced Energy Studies (CAES). Mr. Prolo summarized the request and outlined the fiscal impact, the funding sources, and the points of the lease agreement.
Stacy Pearson confirmed that BSU had been in discussion with ISU regarding the role of BSU in this project. David Chichester, UI, agreed that more remains to be done regarding occupancy.
Board member Hall asked to see an operating agreement for the three institutions prior to the letting of a bid for construction. Mr. Prolo reported that the institutions are working on one and would bring it before the Board in the next few months.
Board member Hall discussed concerns he had about the fiscal impact of this project on the state. He indicated that his concerns had been addressed after he verified that the HUD grants are in place, that federal monies are available, that Governor Kempthorne had committed $5 million to this CAES project and that Battelle Energy Alliance (BEA), and its affiliates, have guaranteed the lease.
Board counsel, Jeff Schrader, noted he participated in the planning meetings and was comfortable with the request. |
12/1/2005 |
7 |
| Contract for Legal Services |
To approve the professional services contract between the University of Idaho and Miller Nash, LLP - Motion carried 5-2 (Stone and Hall dissenting) |
12/1/2005 |
7 |
| Intercollegiate Athletics - Financial Reports |
To postpone Tabs 7 and 8 until the next regular Board meeting - Motion carried unanimously
By unanimous consent, the Board agreed that Board member Terrell could visit each instituion, along with Board member Agidius, to address questions he had related to their individual reports; and, to report back at the next scheduled meeting. |
12/1/2005 |
8 |
| Amendment of Board Policy - Section V.E. - Gifts and Affiliated Foundations - Second Reading |
To postpone the second reading until the next Board meeting -Motion carried unanimously
Board staff Jeff Shinn presented this item. Board member Terrell noted this was a basic blue print and one institution's way to take care of a problem. He indicated that the other institutions would need to bring their individual operating agreements before the Board as well. Following discussion, Board member Hall suggested postponing this item until Board President Lewis was present. |
12/1/2005 |
8 |
| Idaho Promise Scholarship - Increase Category B Award |
To approve the amount of the Idaho Promise Scholarship, Category B, to be $315 for the Spring semester, 2006, for a total of $565 for the 2005-2006 academic year, per eligible student for those current recipients who maintain eligibility, and for qualified first-year entering students under the age of 22 in the Spring of 2006 - Motion carried unanimously |
12/1/2005 |
9 |
| Presidents' Council Report |
President Tim White reported to the Board on behalf of the Presidents' Council. He noted that the November meeting focused on the student health care issue, the regional oversite council and budget, foundation and high school reform issues. Board member Hall thanked the presidents for their timely response on the health care needs of students at the respective institutions.
Board member Thilo mentioned that Dr. Michael Burke of North Idaho College had accompanied Steve and Judy Meyer to the National Council for Resource Development to be recognized for their generous philanthropic support of North Idaho College.
Board member Hall asked the Presidents' Council to examine the various colleges and programs within their individual instituions to clarify how much duplication exists amongst the institutions overall as well as the differential that makes those similar programs or colleges necessary within the state. He asked them to define the differences as well, and to report back to the Board within the next six months, on a college-by-college basis. Dr. White indicated the Presidents' Council would begin working on this assignment and provide as much detail as possible. |
12/1/2005 |
10 |