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Moscow, ID 83844-3168
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Decision Index 1991-2001

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  • 1991-1992
    Minutes Motion Meeting Page
    Student Fees: Indexing Student Fee Increases
    The consumer price Index annual increase as of December 31, plus two percent, be used as a guideline for the annual fee increases.  (By Board policy, "An institution cannot request more than a ten percent increase in the total full-time student fee unless otherwise authorized by the Board.")
    Mrs. Bilyeu commented that no one really wanted to increase fees, but some type of regular fee indication is needed so that students will know how much the fees will increase each year.  The Finance Committee heard from the financial vice presidents and each student body president.  There was support from all except the UI Student Body President, Mr. Mike Gottsch.
    Mrs. Fields stated that the Board members on the Finance Committee did not have any intention of this annual increase being used to bring student fees up to peer institutions or other institutions across the United States.  It is merely a method used to predict the outcome of student fees during the years a student is in a higher education institution.
    Mr. Cox felt the State Board should wait to see what the Legislature does rather than being in the forefront and announcing a fee increase.
    It was moved by Mrs. Bilyeu, seconded by Mrs. Fields, and carried to use the Consumer Price Index annual increase as of December 31, plus two percent, as a guideline by the institutions in recommending annual fee increases.  Mr. Cox voted no.
    1/22/91
    18
    Part-Time Credit Hour Fees
     Part-time credit hour fees should be ten percent of full-time fees; however, part-time credit hour fees that exceed this limit should be frozen until the ten percent level is reached.
    It was moved by Mrs. Bilyeu, seconded by Mrs. Fields, and carried that total part-time credit hour fees should be limited to ten percent of full-time fees; however part-time credit hour fees that currently exceed this limit should be frozen until the ten percent level is reached or phased in to the ten percent level over a two year period.
    1/22/91 18
    Vocational-Technical Student Fees
    Fees charged to vocational-technical students should continue to be the same as fees charged academic students at the four-year institutions.
    It was moved by Mrs. Bilyeu and seconded by Mr. Hinckley to continue the practice of charging vocational-technical students the same fees as academic students are now charged at the four-year institutions.
    Mrs. Bilyeu was asked by Mr. Evans if the proposal made by Dr. Anderson received thorough review by the Finance Committee.  Mrs. Bilyeu stated that the Finance Committee did discuss it quite thoroughly and that they were not unanimous on this issue.
    Mrs. Fields suggested that the vocational fees be frozen for three years in order to gather data and do a study.
    The Finance Committee heard from the financial vice presidents and students from LCSC and ISU.  They felt quite strongly that there should not be a difference in fees, as this would set them apart from other students on campus.
    A roll call vote was taken on the motion: Mr. Cox, Mr. Evans, and Mrs. Fields voted no.  Mrs. Bilyeu, Mr. Hinckley, and Mrs. Mahoney voted yes.  Mr. Shurtliff was not present.  Mr. Fay cast his vote in favor of the motion.  The motion carried.
    1/22/91
    18
    UI Library Addition and Remodel
     As part of the FY89 Surplus Eliminator Bill, the Legislature initially funded the University of Idaho's library addition and remodeling by appropriating $400,000 for the planning phase.  The State Division of Public Works (DPW) contracted with the architectural firm, Ellis-Feeney, Architects/Planners, for the planning design phase of the project, DPW Project 90-254.  In 1990, the Legislature (Senate Bill 1647) provided $9,369,600 for the project, and the Board approved a FY92 request of $3,447,600 to complete the project.  DPW requests to transfer the administration of the project to the University of Idaho. 
    In order to complete the transfer, the Board of Regents needs to accept the project subject to the agreement and addendum with DPW, accept the contract with current architectural firm, and accept the FY91 funds.  The agreement and addendum with DPW detail the process the University of Idaho must follow in completing the project.  The transfer of the architectural services agreement is also outlined.  By accepting the FY 91 funds the University of Idaho agrees to the accounting conditions as specified in Senate Bill 1647.
    It was moved by Mrs. Bilyeu, seconded by Mr. Hinckley, and carried to accept the Interagency Project Agreement and the Addendum (item 5a) between the Division of Public Works and the Board of Regents of the University of Idaho; to accept the Assignment of the Architectural Services Agreement for the Division of Public Works Project 90-254(item 5b); and to accept $9,369,600 to partially fund the project subject to provision in Senate Bill 1647 (item 5c).  Additionally, the Board of Regents delegates the administration of the above-mentioned project to the University of Idaho.
    Copies of the Agreement, Addendum, Architectural Services Agreement and Senate Bill 1647 shall be placed on file as permanent exhibits in the Office of the State Board of Education. Copies of this material are included in the Finance Committee's agenda as Items 5a, 5b, and 5c.
    1/22/91
    21
    Multi-Year Contract with John L. Smith, Football Coach
     Approval is requested for a multi-year contract for the University of Idaho football coach under the provision of the regents Governing Policies and Procedures, Section II.E.1.a, Coaching Personnel and Athletic Directors.  As required for multi-year contracts, John L. Smith has satisfactorily completed more than one year of service to the university.  The president has negotiated a multi-year contract (which would be signed effective upon regents' approval) for continued services within the limits of the regents' policy.  In summary, the terms and conditions of the contract would be as follows:
    Length of Contract: 4 seasons
    First year salary:    $58,014
    Annual Increases:   (per normal annual salary recommendation process)
    Annual bonus, if eligible: $10,000
    Penalty for breach of agreement:
    before June 30,1991    $15,000
    before June 30,1992    $10,000
    before June 30,1993    $5,000
    before November 30, 1993   no penalty
    The specific term of this agreement will be for a period commencing July 1, 1990, and extending through November 30, 1993.  A copy of the contract is shown as Exhibit D.
    1/22/91
    52

    Academic Affairs & Programs-Routine Catalog Changes
     Approval is requested for the change in general academic regulation F-2 as shown in Exhibit E, to be effective fall 1991-92.  The change was circulated on campus in General Curriculum-Policy Report #162.
    Approval is requested to change general academic regulation J-3-c by including CS 100 ( Introduction to Computer and Programming, 3 credits) and CS 112 ( Introduction to Problem Solving and Programming, 3 credits) as core courses in the mathematical, statistical, and computer sciences sections of the core curriculum and that these courses be accepted retroactive to fall semester, 1990, as satisfying regulation J-3-c.  This change was circulated on campus in General Curriculum-Policy Report #163.  See Exhibit F.
    Approval is requested for the catalog changes as shown in Exhibit G.  The changes were circulated on campus in General Curriculum-Policy Report #164.
    1/22/91
    52
    Purchase and Sale of Property and Equipment
     The UI Director of Purchasing has certified compliance with university and State of Idaho procurement policies, procedures, and laws in the acquisition of purchases described below.  Interim approval to purchase the following items was received in December, 1990, from Executive Director Rayburn Barton, Office of the State Board of Education:
    Requisition/
    Dept.
    Item
    Amount
     391035/PSES Ion Analyzer
    $37,000
     304049, Fish
    & Wildlife Resources
     Fish Tracking System
    $83,685
     391179/PSES  Gas Chromatographs
    $54,000
    1/22/91
    53
    Purchase of Data Communication Backbone
     As an interim campus data communication backbone, the university plans to expand the Ethernet system between Computer Services and the North West Net router in Buchanen Engineering Laboratory.  Router technology will be used to isolate traffic on individual or groups of LANs from the backbone, except when required to access resources available only through the backbone.  This expanded system would enable the workstations on departmental or college LANs to access other networks such as the mainframe, Bitnet, NorthWestNet, and the bibliographic searching network planning for the Library.
    A copper backbone rather than a fiber optic backbone, is planned at this time due to topology, cost, and required bandwidth.  Design of the system will assure equipment that can be upgraded to support FDDI, although FDDI cards will not be purchased until migrating to the eventual fiber optic communication backbone system planned for the campus.  Current planning efforts suggest the fiber optic system be accommodated in the future by providing utility raceways in solution provides a campus network that will address virtually all known needs for a three-to-five-year period.
    Based upon current estimates, the interim network will cost approximately $135,000.  Funding will come from the critical capital outlay funds appropriated in FY 1991 and departmental funds.
    1/21/91
    53
    University of Idaho/Idaho Education Public Broadcast System (UI.IEPBS) MOU
     The Memorandum of Understanding between the Idaho Educational Public Broadcast System and the University of Idaho will essentially be a contractual relationship and will have an impact greater than $25,000 per year.  These conditions require us to obtain regents' approval.  (please see Exhibit H)
    1/22/91
    53
    Lionel Hampton Bequest
     The document outlined in Exhibit I is provided to inform the regents of the agreement between the University of Idaho and Lionel Hampton for a collection of his personal and professional papers, recordings, and memorabilia.
    1/22/91
    54
    University of Idaho Foundation, Inc., and the Consolidated Investment Trust Financial Statements
     Audited financial statements of the Foundation and the CIT for fiscal year ending June 30, 1990, have been mailed to the regents in accordance with The Regents of the University of Idaho Governing Policies and Procedures Manual, Section V, Subsection D, paragraph 7c and Section V, Subsection E, paragraph 2a.  Copies of these audited financial statements are on file in the office of the State Board of Education.
    1/22/91
    54
    Contract for Banking Services
     In accord with regents' policy Section "V. Financial Affairs, D.  Fiscal Officers, Banking and Investments, 2.  Deposits", the university has solicited proposals for the supply of banking services.  The purpose of the request for proposals (RFPs is to obtain a qualified financial institution to provide principal banking services under a general banking services agreement.
    It is the university's intent to contract for the requested banking services from one qualified financial institution which offers the highest quality of services at the least total cost to the university.  Repurchase agreements, certificates of deposit, and other investments may be purchased by the university from any qualified depository or primary reporting dealer offering the best rates, and are not part of the RFP evaluation.
    The RFP's were distributed December 10,1990, and responses were received from four financial institutions by the December 21, 1990, due date.  Each of the four responding institutions has been previously approved by the regents to serve the University of Idaho.  Evaluations and selections are in progress at the time the agenda is being prepared.  Final selection of the successful proposer will be reported at the board meeting.   The term of contract will be from approximately January 1, 1991, until June 30, 1994.
    1/22/91
    54
    Faculty Staff Handbook
     Proposed changes in Section 4410 and 4450 of the Faculty/Staff Handbook.
    See Exhibit A
    1/22/91
    51
    Parking
    Proposed changes in structure of the Parking Committee
    See Exhibit B
    1/22/91
    51
    Academic Calendar
    Proposed changes n the 91-92 academic calendar
    See Exhibit C
    1/22/91
    51
    FY92 Capital Improvement Appropriations
     Second addendum to the Interagency Project Agreement
    Summaries of the major capital improvement projects to be funded from the Permanent Building Fund for agencies and institutions will be provided at the meeting.  Also to be provided are summaries of renewal and replacement projects and asbestos abatement projects.
    A document entitled Summary-JFAC Action on Capital Improvements was distributed.  A copy of this document is on file in office of the State Board of Education.
    The Financial Affairs Committee and State Board Members voiced their support of the appropriation.
    3/21/91
    62
    Approval of Routine Institution/Agency Agenda Items
     It was moved by Mrs. Bilyeu, seconded by Mrs. Mahoney, and carried to approve the routine personnel/administrative items for the Department of Education, Idaho Educational Public Broadcasting System, School for the Deaf and the Blind, the Division of Vocational Education, the Division of Vocational Rehabilitation, Boise State University, Lewis-Clark State College, and the University of Idaho.
    3/21/91
    42
    Progress Report from Student Affairs Committee
     In June, 1990, the Board approved the membership of a Student Affairs Committee (SAC), whose charge was to review institutional student services and programs and make any recommendations.  Beginning in late fall, the SAC, which consists of chief student affairs officers and associated student body presidents, began to meet.  Dr. David Taylor, BSU; Mr. Graydon Stanley CSI; Dr. Mike Hostetler, LCSC; and Dr. Vicki Johnson provided an update on progress to date.
    The issue and concerns raised by the campuses were prioritized by a working committee into three major groups: access and retention, campus climate (includes safety and security), and resources (people, facilities, and funding).  The report is ready to go to the committee at large for their final approval, after which it will come before the State Board at the April meeting. 
    The timetable involved is as follows:
    • The Student Affairs Committee will review and approve the final draft of report the first week of April;
    • The draft report will be reviewed and discussed at the April Presidents' Council meeting;
    • The report will be presented as a draft at the April Board Meeting.
    Dr. Vickers urged the Board to have a representative from the Student Affairs Committee at each Board meeting in order to address any issues related to student services.  President Fay concurred with Dr. Vickers and assured him that a representative would be in attendance during the Personnel/Administrative Committee meetings.
    President Fay recommended that an assessment procedure be included in the report.  That assessment should be presented annually to at least the presidents on an individual basis for their own institutions.  The report is not to be used as a comparison of institutions.
    Dr. Barton asked what the Board's expectations are regarding the implementation of the report recommendations (i.e., policy development or working on individual recommendations), the status of the Student Affairs Committee after the report is approved, etc.
    President Fay stated that he would feel comfortable with broad policy (guideline) statements in place at the statewide level so that the institutions can maintain their individual integrity, and to let the committee proceed to study each major subject and determine how each institution could deal with those concerns.
    3/21/91
    43
    Construction Manger for the Library Addition and Remodel Project
     Regents' approval is requested to hire a construction management firm for the Library Addition and Remodel Project.  In accordance with Division of Public Works' Interagency Project Agreement with the DPW and Permanent Building Fund Advisory Council is required to employ a construction manager for the project.  The university's Acting Financial Vice President and State Board Office Facility Planner met March 7, 1991, with the Director, Division of Public Works, and the Permanent Building Fund Advisory Council.
    The university administration believes that costs incurred for a construction management team will be saved within the available budget by accelerating the construction schedule.  By using a construction manager, work will begin late in 1991, thereby escaping a probable increase in construction seasons (as estimated by outside consultants).  Construction management costs will be approximately 3%.  The university's past construction management experience with the Life Sciences Building Addition and Remodel proved to be of immeasurable value and it is believed that it can be again in this project.
    Immediately upon transfer of the Library project to the university from DPW, the process to hire a construction management firm began.  In anticipation of selecting a firm, the university proceeded to develop a modified schedule of he architects in late January design development started February 1.  Start of construction is anticipated for August, 1991.
    The university's Request for Proposal to select a construction management firm was reviewed by the State Board Office staff and they will participate in the interview and selection process scheduled for March 8,1991.  For your information, a "sample" agreement form that will be signed by the construction management firm was distributed to the Board office and to Joan Racki.  Copies are available upon request.  The university will provide for regents' approval at the March 21 regents' meeting, a contract agreement with the firm selected to be the construction manager for the Library project.
    It was moved by Mrs. Bilyeu, seconded by Mrs. Fields, and carried to hire a Construction Manager for the Library Addition and Remodel Project(DPW Project No. 90-254)
    3/21/91
    46
    Budget Increase for the  Library Addition and Remodel Project
     During the preliminary design considerations for the Library Addition and Remodel Project, the university expressed interest in enhancing certain features of the current project design.  At the end of the schematic design phase, Ellis-Feeney presented a basic design within the budget approved by the regents ($12,217,200).
    The university has an opportunity to better integrate the old Library with the architectural character of the earlier Gothic structures on campus.  Enhancing the appearance in this way would produce a more appropriate architectural treatment of the building exterior.  The objective of the enhanced design proposal is to create a visually appealing library that is literally and figuratively at the heart of the university.  Materials, details, and forms would be incorporated to define and to better articulate the old and new spaces and to visually tie the facility to other prestigious academic and historically significant campus buildings.
    To accomplish this objective, the University of Idaho is in the process of raising $400,000 to add to the appropriated state funds to accommodate the additional design features.  The university administration is prepared to pledge this additional revenue to the project and wishes to proceed with board review and approval so that these changes can now be incorporated into the architect's design documents.
    The enhancements are integral to the design work that is currently in progress.  An ambitious schedule to keep the project moving toward a goal of fall 1991 ground breaking requires that approval be sought for an increase in the budget for the project at the March, 1991, Regents' meeting.  A project summary form has been revised to reflect this change and submitted directly to Joan Racki for her review.
    The university seeks approval of an increase in the Library project budget to reflect the university's commitment to raise $400,000 to augment the state's contributions.  This reflects an increase of 3.3% in the total budget.
    Two supplementary fund sources have been identified for partial asbestos abatement.  They are a $70,000 balance from SB 1492, Library Basement Remodel, completed in 1987, and from Mansville Asbestos funds for $53,500 assigned to this project.  These sources bring the total project budget to $12,740,700.
    The university requests authorization to continue working with the architects and construction manager on incorporating the referenced enhancements into the overall scope of the project.  Specific revisions to the architects' contract will be brought to the Regents for review and approval in April, 1991.
    It was moved by Mrs. Bilyeu, seconded by Mrs. Fields, and carried to approve the increase in the budget for the Library Addition and Remodel, WO 2313/DPW 90-254, 90-914, by $400,000 from private sources.
    3/21/91
    48
    FY92 Salary Policy
     The committee discussed House Concurrent Resolution No. 20 and the implementation required by this resolution.  The resolution provides for a 4.0 percent payline adjustment.  The salary policy and HCR 20 were included in the Finance Committee Agenda.  The motion for this item was on the Joint Agenda.
    3/21/91
    48
    FY92 Allocation of the College and Universities' Lump Sum Appropriation
     The Committee discussed the process by which the FY92 allocation will be made to the college and universities.  The allocation worksheet was provided at the meeting.  The motion for this item was on the Joint Agenda.
    It is the intent of the Committee that, if the Governor signs this bill, they recommend approval of the FY 92 Allocation of the College and Universities' Lump Sum Appropriation as presented.
    3/21/91
    48
    FY92 Capital Improvement Appropriations--Agencies and Institutions
     Summaries of major capital improvement projects to be funded from the Permanent Building Fund for agencies and institutions was provided at the meeting.   Also provided were summaries of renewal and replacement projects and asbestos abatement projects.
    It is the intent of the Committee that, if the Governor signs this bill, they recommend approval of the FY92 Capital Improvement Appropriation--Agencies and Institutions as presented.
    3/21/91
    48
    Annual Intercollegiate Athletics Report
     By Board policy, the college and universities complete an annual Intercollegiate Athletics Report.  This report identifies sources of revenue, expenditures by classification and by sport, and a number of participants by sport.  The report indicates that the institutions have stayed within the Board's limit on appropriated fund tuition waivers.  The spending limit is increased each year at the same rate the general education funds are increased.  The non-resident tuition waivers are set at 150 for the universities and 45 for Lewis-Clark State College.
    3/21/91
    49
    Financial Reporting System--Final Report for Fiscal Year Ending June 30,1990
     The financial information reported in this report is based on a modified encumbered accounting basis.  The report details revenue and expenditures for the general education program, special and vocational education programs, and auxiliary and self-supporting enterprises.  In addition, capital improvement expenditures are summarized, as well as bond fund/reserve activity.  The report compares the original FY90 operating budget with actual revenue and expenditures for FY90.  During FY90, the institutions spent $4 million more than original budget in general education programs.   The increase was due to $1.9 million for the allocation of research funds, $2.0 million for increased student fee and endowment revenue, and $.8 million for funds carried over from the prior year.  The report was distributed at the January Board meeting.
    3/21/91
    49
    Requisitions
    The UI Director of Purchasing has certified compliance with university and state of Idaho procurement policies, procedures, and laws in the acquisition of the following purchases.
    On February 13,1991, the university was granted "interim" approval by the Executive Director, State Board of Education, to purchase a used boom truck.  It is presented below for the regents final approval.

     Requisition/
    Dept
    Item
    Amount
     407620/Phys. Plant
     Used Boom Truck
    $30,900
     403722/ Chem. Dept.
     Liquid Nitrogen Camera
    $29,610
    3/21/91
    70
    Lease of Land at Aberdeen Research and Extension Center
     Authorization is requested to lease approximately 0.321 acres of land area at the Aberdeen Research and Extension Center to the U.S soil Conservation Service, Department of Agriculture, for a period of 99 years for $1 monetary consideration.  The Soil Conservation leased property.  The building would provide SCS personnel with needed space and free up space for university personnel.  According to federal regulation, for a federal agency to install a permanent facility on non-federal property, it is required that a long-term, 99-year lease be obtained for the land area.  The regents approved and the University issued a similar 99-year lease agreement (July 1987) to the U.S Agricultural Research Service for the National Small Grain Germplasm Research Facility at Aberdeen.  A clause of the lease will state, " The premises shall be used by the federal government for purposes of the U.S Soil Conservation Service to operate and maintain a Plant Material Center Office and greenhouse facility or for other purposes as approved by the lessor."  The proposed lease is shown as Exhibit A.
    3/21/91
    71
    Sale of the Farm House Faternity Building
    Reference: Regents' Minutes, April 1971, page 183.
    The above reference authorized the university to sell the Permeal French House, which was a women's residence hall, to the Idaho Farm House club, Inc., a men's fraternity living group.  The price was $150,000 plus the land and the building owned by Farm House at the corner of Deakin Street and College Avenue.  Terms of this transaction were "immediate transfer by the fraternity to the university of he fraternity property and payment of the $150,000 indebtedness over a 20-year period with 5% interest on the declining balance at the rate of $11,925 per year."  Idaho Farm House Club, Inc., made the final payment January 24, 1991, and, in turn, the university issued a Bill of Sale for the building giving clear title to Idaho Farm House Club Inc.  The university continues to own the land which is under a lease.  This lease commenced the first day of October, 1971, and continues for twenty years, with the right granted to the Lessee to thereafter renew the lease for four five-year terms.  Thereafter, the university may permit additional time extensions to the lease.
    3/21/91
    71
    Human Resources and Purchasing Renovation
    *The following was unintentionally omitted from the January 91 minutes.
      This project was included in the estimated acquisition and remodeling costs of the building on Sixth Street that was acquired last summer.  The university requests final approval of a capital improvement project to renovate the space to create offices, conference facilities and reception areas for the Human Resources Office (HRO) and Purchasing Office.  The relocation of HRO and Purchasing provides necessary access to these two offices that will be eliminated at their current location when the Mines building is constructed.  The current facility will be converted for use by the Math Lab, with appropriate pedestrian access close to academic programs that will heavily use the Math Lab.  The project includes installation of walls, electrical and mechanical systems and finishes in approximately 3,600 Net Assignable Square Feet.  Total estimated cost is $188,000.  Source of funds:  Bond Refinancing Reserves (from Wood-Fired Boiler Refinancing Issue approved by the regents in April, 1990). 
    4/18/91
    14
    Forestry Plaza Landscape Redevelopment- Safety Issues
     The pedestrian plaza area west of the Forestry, Wildlife and Range Sciences Building became unsafe pedestrian access areas due to deteriorating surface area, uneven walking surfaces, and inadequate lighting.  The university requests approval of a project to redevelop the sidewalks and plant beds in the plaza area to remediate these safety concerns.  It also provides an opportunity to improve diverse plant species for use by classes.  Total estimated cost is $80,000.  Source of funds: University Facility Reserves - Miscellaneous Landscaping budget for FY 1991.
    4/18/91
    15
    Renfrew Hall Emergency Cooling
     The current electrical and mechanical loads on the Renfrew Hall facility have decreased available system capacity to handle the demands of the Chemistry and Physics programs in the facility Permanent upgrade of the facility is included in the major capital improvement project approved by the regents as the university's second priority project after the completion of the library. The university requests approval of a project to install minor electrical upgrade and interim mechanical features (window units) into Renfrew Hall to meet immediate cooling needs in several laboratories.  Under certain condition, the laboratories become dangerously hot due to solar gain and accumulated heat from equipment.  Many of the materials in the labs have relatively low boiling points and the increase in temperatures poses a significant safety problem for personnel and equipment.  Total estimated cost is $33,000.  Source of funds:  General Education Contingency Reserve.
    4/18/91
    15
    University Herbarium Collection Renovation
     The university has funds available through a trust to continue to enhance its already valuable herbarium collection for instructional and research use.  At this time, it is impossible to adequately store and display the current collection or to add to the collection because of inadequate facilities.  The university requests approval of a project to renovate two rooms on the fourth floor of the Life Sciences South Building to improve specimen handling and storage facilities for the Herbarium collection.  The project will include installation of compact storage units, counter tops, and mechanical and electrical systems.  Total estimated cost is $80,000.  Source of funds: Interfund Loan from Stillinger Trust to be repaid from future university facilities funds. 
    4/18/91
    15
    University Telecommunications Renovations
     Funding was provided through House Bill #901 of the last legislative session to provide facilities for improved telecommunications capability on the University of Idaho campus.  After additional program review and design considerations, the university requests approval to renovate Agricultural Sciences Room 104 and Janssen Engineering Building Room 26 for use as telecommunications facilities.  The project includes renovation of the two facilities to accommodate the installation of teleconferencing and video outreach communication equipment.  Video outreach and teleconferencing provide critical opportunities for education and extension across the state.  Total estimated cost is $280,000.  Source of funds: House Bill #901 for Agricultural Research and Extension Capital Outlay ($250,000) and College of Engineering Special Capital Outlay($30,000).
    4/18/91
    16
    South Hill  Family Housing Outdoor Lighting-Safety Issue
     In a continuing effort to improve campus safety through an enhanced Outdoor Lighting Development Program, the above referenced project was moved up in priority to reflect continuing concerns from the residents of the campus family housing area.  Approval is requested to complete a project to install outdoor lighting in the South Hill Family Housing development.  Installation of additional lighting will provide increased security and safety to the residents.  The university is committed to providing a safe environment for students and their families.  Total estimated cost is $80,000.  Source of funds: Family Housing Reserves. 
    4/18/91
    16
    Telemarketing/Survey Facility Construction
     A facility to conduct major telephone surveys or telemarketing campaigns has long been a problem faced by several programs on campus, particularly University Relations and Development, Alumni Relations, and the College of Agriculture.  Approval is requested to remodel space in the Student Union Building to be used for such telemarketing and telephone surveys.  The project includes remodel of space providing a work area and installation of associated equipment.  Total estimated cost is $117,000.  Source of funds:  Auxiliary Reserves - Student Union Building ($34,500), Agricultural Research Capital Outlay funds ( $45,000), and University of Idaho Foundation ($37,500).
    4/18/91
    16
    Capital Improvement Project Revisions
     The university requests approval of the following revisions to previously approved capital improvement projects.  Revised approval forms have been submitted to the Board office for review.
     Project Originally
    Approved
    Budget
    Requested
    Revised
    Budget
     Change
     1. Dome Sports Floor
    $350,000
    $550,000
     $200,000
     2. Targhee Kitchen Remodel
     $42,500  $90,000  $47,500
     3.FQAP Lab Consolidation
     $114,000  $170,000  $56,000
     4. Parma Entomology Lab
     $50,000  $94,000  $44,000
     5. Wood Fuel Storage
     $50,000  $150,000  $100,000

    1. Renovation of the Dome floor area consists of the turf replacement and the sports floor.  These projects were previously approved for $1,525,000 and $350,000 respectively totaling $1,875,000.  The turf replacement portion is complete.  The current project total is $1,995,000.  This increase of $120,000 (6% increase) will be funded from the Athletics/Recreational Repair and Replacement Reserve.
    2. Food Service Commissions from Marriott, Inc., will be used to fund the expanded project and cost of renovating the kitchen at Targhee Residence. 
    3&4. Agricultural Research & Extension Service Funds will be used to support the increased cost of the departmentally funded projects.
    5. The wood fuel storage project has been reviewed and expended to better accommodate local delivery, storage and use of fuel for the wood-fired boiler.  Adequate savings will be achieved through the General Education utility budget to fund this project.  Completion will assure more dependable supply of fuel for the boiler.
    4/18/91
    17
    Quitclaim Deed to Dr. Margretta Kethler, Cedar Veterinary Hospital
    Reference: Regents' Minutes, April 1989, page 43.
    The above reference reflects the regents' approval for the university to purchase 30,127 square feet of vacant land to be developed into parking lots as part of the parking improvement program.  Board approval authorized the university to negotiate for the purchase at a cost not to exceed $80,000, or $2.66 per square foot.  The property survey revealed that the acquisition actually included a strip of land at the north end of the property that is a small parking area for the cedar Veterinary Hospital.  The resultant price paid for the property acquired was $60,000.  This was, essentially, for 24,096 square feet ($2.49 per square foot) and transfer of ownership at no cost of the small parking lot parcel used by Dr. Kethler.
    Dr. Margretta Kethler, the owner of the veterinary hospital, has used the parking area since approximately 1973.  In order to accurately record effective ownership and use of the land the university proposes to issue a Quitclaim Deed to Dr. Kethler for the cost of the transaction.
    4/18/91
    18
    Purchase of Land for Experimental Forest
     During 1989, the university acquired 37.2 acres of a 40-acre tract of forest land as a gift from Roland and Elaine Byers and Kenneth E. Hungerford.  This 40-acre tract is situated nearly in the center of the 800-acre Big Meadow Creek Unit of the 7,300-acre University of Idaho Experimental Forest north of Troy, Idaho.  The remaining 2.8 acres of the 40-acre tract are owned by Thomas and Shirley Baenen, and they are now offering to sell the 2.8 acres to the regents at the property tax assessed value of $1,977.  A map of the property (Exhibit J) is on file in the Office of the State Board of Education.  Authorization is requested to purchase this forest land from University of Idaho Experimental Forest funds.
    4/18/91
    18
    Oath of Office- Roy E. Mosman
    Gary G. Fay, Chair of the Committee, administered the Official Oath of Office to Roy E. Mosman, recently appointed by Governor Cecil D. Andrus to a five-year term on the State Board of Education/Board of Regents of the University of Idaho, Expiring March 1.1996.
    4/18/91
    18
    Executive Session
    Pursuant to Section 67-2345, Subsection f, Idaho Code, it was moved by Mrs. Bilyeu, seconded by Mrs. Fields, and carried that the Board go into Executive Session.  The Board met in Executive Session from 2:00 p.m. until 2:15 p.m. regarding the litigation between the University of Idaho and Coeur d'Alene Fiber Fuels.  There was a settlement in the amount of $185,000/  Mr. Fay declared the Executive Session adjourned.  It was moved by Mr. Evans, seconded by Mrs. Mahoney, and carried to approve the settlement between the University of Idaho and Coeur d'Alene Fiber Fuels in the amount of $185,000.
    4/18/91
    19
    Executive Session
    Pursuant to Section 67-2345, Subsection f, Idaho Code, it was moved by Mrs. Bilyeu, seconded by Mr. Hinckley, and carried that the Board go into Executive Session.  The Board met in Executive Session from 10:40 a.m. to 11:10 a.m. regarding the Department of Education vs. Frazier and Mazur vs. the University of Idaho.
    It was the general consensus of the Board that they would take no action on the Frazier case.
    It was the general consensus of the Board that they would decline to rule on the case of Mazur vs. the University of Idaho.
      Mr. Mosman declined to take a position on this case.  Upon adjournment of the Executive Session, it was moved by Mr. Shurtliff, seconded by Mrs. Mahoney, and carried to not rule on the petition for declaratory ruling on the case of Mazur vs. the University of Idaho.
    4/18/91
    19
    Requests for New and Expanded Programs
    The Committee accepted the following Notices of Intent and Full Proposals:
    Notice of Intent : Program termination, Master of Arts in Teaching Sociology (Received)
    Notice of Intent:  Program termination, Master of Forestry (Received)
    Notice of Intent:  Addition of new option, Geographical Informational Systems (GIS) within the B.S., Cartography (To be submitted as a routine agenda item in June)
    4/18/91
    22
    Routine Institution/Agency Agenda Items
    These are included in the agendas submitted by the agencies and institutions.
      It was moved by Mrs. Bilyeu, seconded by Mrs. Mahoney, and carried to approve the routine institutional/agency agenda items for the Division of Vocational Education, Boise State University, Idaho State University, Lewis-Clark State College, and the University of Idaho, with the exception of 5.41 and 5.42 of the University of Idaho agenda, which will be acted upon separately.
    4/18/91
    24
    Revision of the Architectural Services Contract for the Library Addition and Remodel Project
    Mr. Jerry Wallace, Financial Vice President, University of Idaho, gave a progress report on the actions to date on the Library Addition and Remodel Project.  There was a modification to the Architectural Services contract which was distributed to the Finance Committee previously and was also reviewed by Joan Racki, Brad Hall, and the Legal Counsel of the University of Idaho.
    Approval was granted at the March 21, 1991, Regents meeting for the university to enter into a contract with a construction manager for the Library Addition and Remodel Project.  As a result of that approval it is necessary to revise the contract with the project architects because of the modified roles they will perform with the presence of a project construction manager.  Approval of the revised architectural services agreement is requested. 
    The revised architectural services agreement is based on the AIA standard form for Architectural Services with a Construction Manager and has been reviewed by Joan Racki.  Copies of the revised agreement have been forwarded to the university and Regents' legal counsels for review prior to the regents' meeting and will be modified accordingly prior to final presentation at the April Regents' meeting.
    The university Administration is in the process of renegotiating the terms of the architectural services contract for these reasons: to reduce fees for those elements to be undertaken by the construction manager; to increase fees for elements associated with modifications to the project due to redistribution of remodel and new construction work; and to add fees due to modifications of the total project budget as approved by the regents at the March meeting. 
    The university will report the net adjustment in the architectural services contract and will provide a final draft of the contract agreement with the firm of record for the Library Addition and Remodel Project at the April 18 Regents' meeting.
    It was moved by Mrs. Bilyeu, seconded by Mrs. Mahoney, and carried to approve the revision of the Architectural Services contract for the Library Addition and Remodel Project.
    4/18/91
    25
    Increased Budget for the University Post Office Project
     Mr. Jerry Wallace, Financial Vice President, University of Idaho, explained that this project is to move the campus post office from the Library to a new facility.  The U.S. Postal Service review of the plan called for more space than was originally planned.  Therefore, the University is asking for additional funds for this further expansion to cover additional costs due to the change in construction environment.
    It was moved by Mrs. Bilyeu, seconded by Mr. Evans, and carried to increase the budget of the University Post Office Project.
    4/18/91
    25
    FY92 Allocation of the College and Universities' Lump Sum Appropriation
    Senate Bill 1204 appropriates $171,619,400 to the State Board of Education for Boise State University, Idaho State University, University of Idaho, Lewis-Clark State College, and the Office of the State Board of Education.  Legislative intent authorizes the State Board of Education to expend $100,000 of the general account appropriation for system-wide needs and that $2,500,000 "be limited to specific research funding, matching awards, research centers and infrastructure, with commercial application as a goal."  In addition, Section 4 states: " 5,000,000 shall be expended for the following one-time purposes: (a) $2,000,000 for the state match of a grant from the National Science Foundation to remodel Renfrew Hall at the University of Idaho; and (b) $3,000,000 to be divided by the State Boards of Education among Boise State University, Idaho State University, and Lewis-Clark State College for one-time critical needs."
    The remaining funds will be allocated to the college and universities according to the Board's allocation policy, which was reviewed at the March Board meeting.  The Finance Committee's recommendations for the allocation of the funds appear in Item 2.  This item contains:
    • Finance Committee's recommended allocation
    • SB 1204
    • Board's allocation policy
    • Enrollment Workload Adjustment calculation
    The motion for this item is on the Joint Agenda.
    4/18/91
    25 & 43
    Proposed Fee Increases
    The institutions have issued notices of intent to increase fees and have invited students to present oral or written testimony at public hearings held on respective campuses.  The institutions recommend the fee increases shown in Item 5, a copy of which is on file in the Office of the State Board of Education.
    The finance Committee recommendations for fee increases by institutions are shown on Items 5a through 5e.  Item 5f is a copy of the Board's policy on establishing fees.  These items are on file in the Office of the State Board of Education.
    The fee increases that require approval by the Board follow:
    Tuition
    Matriculation Fee
    Vocational Education Fee
    Par-time Education Fee
    Graduate Fee
    Summer Session Fee
    Professional Fee
    Course Overload Fee
    The motion to approve fee increases is on Joint Agenda
    It was moved by Mrs. Bilyeu, seconded by Mr. Shurtliff, and carried to approve the FY92 Allocation of the College and Universities Lump Sum Appropriation as displayed in Exhibit II, a copy of which is on file in the Office of the State Board of Education.
    4/18/91
    27
    Infrastructure funds -FY1992
     The distribution of FY1992 research monies for the infrastructure category is as follows:
    Boise State University $103,920
    Idaho State University
     $99,160
     Lewis-Clark State College
    $54,960
    University of Idaho
     $341,960

     $600,000
    It was moved by Mrs. Bilyeu, seconded by Mrs. Mahoney, and carried to approve $600,000 for research infrastructure as listed above.  Mrs Shurtliff voted no.
    4/18/91
    41
    Idaho EPSCoR Advisory Committee Membership
     As the March, 1991, State Board of Education meeting, staff informed the Board of the need to appoint or reappoint members to the Idaho EPSCoR Advisory Committee.  This action was needed due to the resignation of one member and the expiration of two other members' terms.  The Board appointments were to take place at the April, 1991, Board meeting in Coeur d'Alene.  As a consequence of that discussion, staff was instructed to provide the Board with a list of the current EPSCoR Advisory Committee, where they are from, what they do, and their term expiration dates (Exhibit I, which is on file in the Office of the State Board).  A list of nominees was provided at the April meeting from which the Board could choose new appointees.  In addition, staff provided the Board examples of the makeup of EPSCoR Advisory Committees in other states.
    It was moved by Mrs. Bilyeu, seconded by Mrs. Mahoney and carried to appoint two ex-officio members to the EPSCoR Advisory Committee.  Those two members would be Robin Dodson from the Board staff and Alice Koskela from the Governor's Office.  The appointment would be effective immediately.
    Discussion was held regarding all institutions having the opportunity to have representation on the EPSCoR Advisory Committee.  Mrs. Bilyeu's intent was that the numbers on this committee be retained at 11, but as time went by, that there would be three members recommended from ISU, three from BSU, three from UI, and two from LCSC.  She recommended that the Board not fill the present three vacancies.  In another year, there would be two other members up for appointment. During that time, an equitable balance could be developed for all the institutions in the reappointment procedure.
    Mrs. Bilyeu's intent would not be to put three members of any faculty on the advisory committee, but to keep one person from faculty from each institution, and the other two would be business people recommended by the institutions.
    It was moved by Mrs. Bilyeu, seconded by Mr. Shurtliff that the Board not appoint any members to the EPSCoR Advisory Committee.
    Discussion was held regarding relieving the present Advisory Committee of their duties and replacing them with new individuals.  Dr. Bell, University of Idaho commented that Idaho is in the middle of Phase II of EPSCoR competition, and his concern was that the Board was tampering with the process, which might impact and take a competitive edge away from Idaho.
    Mr. Mosman called for the question.  The Board voted, and the motion carried to not appoint any members to the EPSCoR Advisory Committee.
    4/18/91
    42
    Requisitions
    The UI Director of Purchasing has certified compliance with university and state of Idaho procurement policies, procedures, and laws in the acquisition of the described purchases.
    *Interim approval was received from Dr. Barton on April 4,1991.
     Requisition/Dept.  Item  Amount
    J04111/
    Fish and Wildlife
    Anadromous Fish
    Radio Telemetry Systems
    $93,375
    4/18/91
    58
    Lease Agreements-Storage Space from Crites- Moscow Growers, Inc.
     On April 1, 1991, the university was granted "interim" approval by the Executive Director, State Board of Education to sign the lease agreement shown as Exhibit A for university storage space.  Final regents' approval is requested. 
    The space/lease is on a month-to-month basis with Crites-Moscow Growers, Inc., Moscow, Idaho.  The lease terms are $302.56 per month (3,782 square feet at $.08 per square foot).  If needed, the university has the option of renting an additional 3,240 square feet in the basement of this building at $129.60 per month ($.04 per square foot).
    A portion of the Parking Improvement Program, approved by the Board last April, requires some university storage facilities to be relocated to a perimeter area of campus.  The existing facilities are in the area of the future student residence parking lot north of Wallace Complex (Lot 25).  Final preparation is underway to complete Lot 25, and the remaining storage facilities at that site must be vacated by university departments.  Replacement storage facilities are being developed, but will not be constructed until later in the year.  The lease of space from Crites-Moscow Growers, Inc., will provide temporary storage until the replacement facilities are completed.
    4/18/91
    58
    MOU-University of Idaho and the Idaho Dept. of Fish and Game
     Authorization is requested to enter into an agreement( Exhibit B) with the Idaho Department of Fish and Game( IDFG) for the use of university facilities at the Caldwell Research and Extension Center.  IDFG intends to use the facility for the purpose of developing a big game research facility.  IDFG will provide funds to remodel the old veterinary facilities and fence in the area to contain bighorn sheep.  IDFG will develop the area for research which can quickly become a regional/national center to study high mountain game diseases.  The facilities and area have not been used by the university in recent years, and this is an opportunity to provide the space for beneficial use.  University faculty from the departments of Wildlife and Animal Veterinary Science will conduct joint research projects and train graduate students. 
    4/18/91
    58
    Approval to Revise the Architectural Services Contract for the Library Addition and Remodel Project (DPW Project No. 90-254)
     Approval was granted at the March 21, 1991, Regents' Meeting for the university to enter into a contract with a construction manager for the Library Addition and Remodel Project.  As a result of that Approval it is necessary to revise the contract with the project architects because of the modified roles they will perform with the presence of a project construction manager.  Approval of revised architectural services agreement is requested. 
    The revised architectural services agreement is based on the AIA standard form for Architectural Services with a Construction Manager and has been reviewed by Joan Racki.  Copies of the revised agreement have been forwarded to the university and regents' meeting.  and will be modified accordingly prior to final presentation at the April Regents' meeting. 
    The university administration is in the process of renegotiating the terms of the architectural services contract for these reasons: to reduce fees for those elements to be undertaken by the construction manager; to increase fees for elements associated with modifications to the project due to redistribution of remodel and new construction work; and to add fees due to modifications of the total project budget as approved by the regents at the March meeting.
    The university will report the net adjustment in the architectural services contract and will provide a final draft of the contract agreement with the firm of record for the Library Addition and Remodel Project at the April 18 Regents' meeting.
    4/18/91
    59
    Approval to Increase the Budget for the University Post Office Project
     At the June, 1990, Regents' meeting, the university requested and received approval to design and construct a 2,000 gross square foot addition to the Bookstore to accommodate moving the University Post Office from the Library.  The relocation is needed prior to the ground breaking of the Library Addition scheduled for late summer 1991.  Approval of the project was received for a total project amount of $150,000.
    During design and construction documents phases, final assessment of the building needs for the University Post Office were expanded to a total of 2,250 gross square feet to accommodate estimates for a larger clientele of postal patrons at the new location.  Additionally, the scope of work shall include adjustments to Bookstore exits and minor modifications to isolated plumbing and electrical features in the adjacent Bookstore.
    Construction bids, received on March 28,1991, were 20-25% greater than the original budget.  The relatively smaller size of this project substantially impacts the contractor mobilization costs and contributes to the overall cost increase over budget.  The UI requests approval of the adjusted scope of work for a total of $200,000, an increase in the original estimate of 33%.  Source of funds for the increase of $50,000 is from university facility funds contingency reserve.  The original project is funded from university facility funds.
    4/18/91
    60
    Naming of the Advanced Technology Phase I Facility
     Approval is requested to name the new Advanced Technology Phase I facility in honor of James A. McClure.  The facility would be named the "James A. McClure Hall."  A subscript "College of Mines and Earth Resources" will be added to the facility signage, in order to communicate the program occupying that facility.
    Senator McClure has given many years of service to the nation, to Idaho, and to his alma mater.  The naming of the new facility is in recognition of his dedicated leadership in support of efficient production, use, and conservation of minerals and other natural resources in Idaho and throughout the nation.
    The Advanced Technology Phase I facility under development for the College of Mines and Earth Resources will provide approximately 86,000 square feet of new teaching and research space for the college.
    4/18/91
    60
    Student Health Insurance Premiums-For Information Only
     Other--For Information Only- Pursuant to Regents' policy V.R.3.b. and c., the following fee changes have been approved and established by the president and are reported here for information.
    The University typically issues requests for proposals for student health an accident insurance at three-year intervals.  This year was the third year in a three year cycle.  A Request for Proposals (RFP) was issued to select a local agent and another RFP currently solicits proposals for insurance.  We anticipate that an insurance proposal will be approved by the president in May; and pursuant to Regents' policy (State Board of Education and the Regents of the University of Idaho Governing Policies and Procedures Manual, Section V-R-3b), a report will be made to the regents at their next regular meeting.
    The university plans to continue to offer a two-tier student insurance (Plan A) covering all matriculated, fee-paying students and extended health and accident insurance (Plan B) offered to those who desire additional coverage and who are not otherwise insured.  Beginning with the fall, 1991, semester, international students with nonresident immigration status will be required to purchase optional student health and extended accident insurance if they do not have comparable coverage.  Notice to inform these students of this requirement has been published in the General University Catalog and included in mailings to prospective international students.
    Based on projections made by the current insurance carrier earlier this year, we anticipate that the cost of Plan A (mandatory accident insurance) will increase by approximately $3 per semester.  This amount has been included in the student fee increases for which Regents' approval is being requested and should cover inflationary increases in the cost of insurance as will as provide for some benefit enhancements.
    We anticipate that the cost of Plan B(optional health and extended accident insurance) will not be more than 10%  over the current cost, based on trends in insurance costs and on UI student experience. 
    The above information, including cost projections, has been communicated to the ASUI president and senate; and ASUI representatives are working with the committee that will be reviewing the responses to the Request for Proposals.  A report to the regents on the insurance plan selected is planned for their June meeting.
    4/18/91
    61
    Activity Fees-For Information Only
     Other--For Information Only- Pursuant to Regents' policy V.R.3.b. and c., the following fee changes have been approved and established by the president and are reported here for information.
    Inflation and service pressures require additional revenues to maintain and improve several activities.  Although inflationary pressures associated with medical costs are a critical maintenance issue for Student Accident Insurance and the Student Health Center the university also seeks to provide students more comprehensive accident insurance and expanded services at the Health Center.  Increasing costs and growing demand for recreation opportunities, facilities, and equipment are the primary considerations for additional support funds for the Marching Band and Campus Recreation programs.
    4/18/91
    61
    Academic Session Room and Board Rates
    Several discussions occurred between housing management, dining services management, university administration and the Residence Hall Association.  The discussions encompassed the development of a dining service business plan, housing maintenance issues, and residence life issues.  Room and board fees were discussed within the context of these matters and were viewed as only a part of an overall plan to improve dining services, housing, and residence life.  A final meeting was held on April 1.  The meeting provided an opportunity for consultation between the Residence Hall Association, the Acting Financial Vice President, the Vice President for Student Affairs, and the Director of Housing and Residence Life.  Based upon recommendations from the April 1 meeting, the president approved 1991-92 room and board rates as follows:
    The aggregate room and board rates increase for 1191-92 will be approximately 6.93%.  This increase includes a $15/year Residence Hall Association fee adopted by this student group.  Without this fee, the aggregate increase would be approximately 6.34%.
    The room rate increase will assist in covering: 1.) increase in personnel cost to remain in line with overall university personnel cost increases; 2.) utility, heat, and electricity inflationary increases; and 3.) the commitment of more funds to maintenance.
    The board rate increase will go primarily toward offsetting inflationary increases in providing university dining services, especially in personnel and food costs.
    The detailed schedule (Exhibit C) displays the complete room and board rate changes for FY92.
    4/18/91
    63
    Kappa Alpha Theta Sorority House- For Information Only
    Other--For Information Only- Pursuant to Regents' policy V.R.3.b. and c., the following fee changes have been approved and established by the president and are reported here for information.
    The university has expressed to the Kappa Alpha Theta Corporation an interest in purchasing their property at 514 Sweet Avenue.  The university intends to provide a facility to establish a "local" sorority organization which would house about 50 to 60 women students.  The addition of these student living spaces would help the anticipated shortage of living accommodations on campus.  It is anticipated that a national sorority will eventually offer membership to this local sorority and, in time, buy the house from the university.  The university supports the "Greek" housing system and believes this both addresses the need for additional student living space and retains this Greek house within the residential campus.
    The university process will be as follows:
    a. The university will appoint an appraiser to provide a valuation opinion.  If either party does not agree with that valuation, another appraiser will be selected and compensated by the dissenting party.
    b. Upon agreeing to a price for the property and furnishings/equipment, the Kappa Alpha Theta House Corporation would submit a proposed sales agreement to the university.  The sales agreement will include the stipulation that the seller provides title insurance to the buyer.
    c. The proposed sales agreement would then be submitted to the regents for consideration.
    d. One of the current university requirements in purchasing property is that the seller must assure the university that the facility is safe of asbestos exposure for the proposed use of the building.
    e.  With the request for final Regents' approval, the university will present a financing plan for purchase of the facility with rental income covering the debt service costs.
    4/18/91
    63
    Requests for New and Expanded Programs
    University of Idaho/Idaho State University/Idaho Historical Society/Boise State University
    Notice of Intent:  Idaho Archaeological Survey (Received)
    6/27/91
    11
    Second Addendum to Interagency Project Agreement--UI Library Addition/Renovation
     It was moved by Mrs. Bilyeu, seconded by Mr. Shurtliff, and carried to approve the second addendum to the Interagency Project Agreement--UI Library Addition/ Renovation, DPW Project No. 90-254, and that the President of the Board of Regents of the University of Idaho be authorized to execute this second addendum.
    6/27/91
    14
    Discussion of FY93 Budget Request Guidelines
     Division of Financial Management's guidelines for the FY93 Budget Request carry out the direction the Governor identified in his budget message in January.  The key points of the FY93 Budget Request Guidelines are:
    1. 97% of FY92 estimated operating expenses;
    2. Zero capital outlay;
    3. Minimal FTE's;
    4. Program enhancements not to exceed 5% of FY93 budget base.
    The FY93 Budget Request Guidelines in Item 2 outline the procedure agencies must follow in order to comply with directions from the Division of Financial Management when preparing their FY93 budget requests.  These guidelines appear on Joint Agenda for action by the Board.
    6/27/91
    14
    Discussion of Submission of FY92 Financial Reports
    Item 4 includes a final copy of the list of FY92 Financial Reports as information for the committee.  A copy of the Financial Accountability Cycle is also included.
    6/27/91
    14
    Requisitions
     The UI Director of Purchasing has certified compliance with university and state of Idaho procurement policies, procedures, and laws in the acquisition of the purchases described below.
     Requisition No. & Dept
    Item
    Amount
     304232, Fish & Wildlife
    (FWR Fish & Wildlife
    Resources)
     Anadromous fish
    telemetry tracking system
    $36,125*
     392422, Aberdeen Agricultural
    (Research and Extension Center)
    (Ag Res. Special Allocation funding)
    Irrigation water well
    $31,127**
     403744, Chemistry
    (Chemistry Department)
    Pulsed excimer laser
    $32,000
     403745, Chemistry
    (Chemistry Department
    Double length Labmaster
    130 glove box
    $36,500
     407664, Physical Plant
    (Physical Plant funding)
    Street sweeper
    $79,250
     408488, Printing Services
    (Instructional Media Services funding)
    Paper cutter
    $27,900
    *The SBOE Executive Director granted interim approval on June 7,1991.
    **This is a request for post approval.  The well was estimated to cost $15,000.  Due to unanticipated ground conditions, actual cost to obtain required water flow was $31,127.  All payment and unit prices obtained by competitive bidding.
    6/27/91
    58
    Library Automation Project
    Approval is requested to renew the employee medical and dental insurance contract with Medical Service Bureau/Blue Shield of Idaho for the period July 1,1991, through June 30,1992.  The university has elected to negotiate renewal with the current carrier in consideration of satisfactory service and reasonableness of the premium increase requested in the light of the university's claims experience.  Independent review by the university's employee benefits consultant supports this decision.
    6/27/91
    59
    Approval to Sign Lease Agreement for Art Studio
     Approval is requested to ratify the Executive Director's approval to sign a lease agreement to provide temporary space for an art studio to support the program of Professor David Giese, College of Art and Architecture.
    The space/lease is on a month-to-month basis with Crites-Moscow Growers, Inc., Moscow, Idaho.  The lease terms are $325 per month for approximately 1,048 square feet and includes all utilities.
    On May 28,1991, the university was granted "interim" approval by the Executive Director, State Board of Education, to sign the lease agreement (Exhibit C) for university studio space.  Final regents approval is requested.
    6/27/91
    59
    Employee Medical/Dental Insurance
     Approval is requested to renew the employee medical and dental insurance contract with Medical Service Bureau/ Blue Shield of Idaho for the period July 1, 1991, through June 30,1992.  The university has elected to negotiate renewal with the current carrier in consideration of satisfactory service and reasonableness of the premium increase requested in light of the university's claims experience.  Independent review by the university's employee benefits consultant supports this decision.
    The overall premium increase negotiated with Blue Shield was 15.7%.  This increase has been distributed over the premiums paid by the university for employees and dependents (through continued partial subsidy of dependent premiums n the rating formula) and the premiums paid by employees for dependents.
    6/27/91
    59
    Premium Only Plan for Pre-tax Payment of Dependent Health Benefit Premiums
    Approval is requested to implement a UI Employee Premium Only Plan which would enable UI employees to pay dependent health benefit premiums through payroll deduction with pre-tax dollars.  This plan would be a "negative option" in that all employees who pay dependent health benefit premiums would be included in the plan except those who elect a waiver.
    Upon approval by the regents, the Plan Document (Exhibit D) would be filed with the IRS pursuant to Internal Revenue Code 125 under which such plans are authorized.  The plan document has been prepared by the university's employee benefits consultant.  Consultant's counsel reviewed the document for compliance with Section 125 of the Internal Revenue Code; university counsel has reviewed the plan document for compliance with board rules.  Following the Plan Document is a general outline of the type of information which will be presented to all eligible UI employees to explain the provisions and conditions of the Premium Only Plan, followed by a sample worksheet.
    The university understands that the Office of Group Insurance intends to implement a similar plan for state of Idaho employees as soon as modifications to the state payroll system can be implemented, anticipated in January, 1992.  Being in a separate employee health benefits plan and operating on a separate payroll, UI would not participate in the state of Idaho Premium Only Plan for dependent health benefits premiums and therefore requests authority to implement such a plan for UI employees, to be effective at the beginning of the fiscal year, which coincides the new health benefits contract year.
    6/27/91
    61
    UI/EWU Dietetics Program
     The university requests approval of the agreement (Exhibit F) which defines mutual responsibilities of UI and EWU for students currently enrolled in the Consortium of Coordinated Programs in Dietetics (CCPD) to complete the requirements for a degree in dietetics at their respective institutions under the currently scheduled and approved curricula.
    The university requests approval of the agreement (Exhibit G) which provides for three nonresident tuition waivers or grant scholarships annually and provides preference over non-Idaho residents for future EWU applicants to the Coordinated Program in Dietetics (CPD), operated by the UI School of Home Economics.
    In 1976, the regents approved participation by the university in the CCPD to provide access for UI students to an accredited dietetics program.  The program was established in cooperation with Eastern Washington University and provided for clinical experience through cooperative agreements with several area hospitals in Spokane, Washington, area.
    EWU has announced it wishes to discontinue its association with CCPD as of June 30, 1992.  UI is interested in continuing to operate the program through the School of Home Economics, and to continue the beneficial association with the Spokane hospitals which is essential to successful operation of the program.  That association can be fostered through an agreement which offers a limited number of nonresident tuition waivers and preference over other non-Idaho residents for EWU students.
    The Coordinating Program in Dietetics (CPD) has received approval to continue as an accredited program under the operation of the UI through July, 1992.  The UI has submitted documentation to the American Dietetic Association for developmental accreditation of the CPD Program.  Approval is expected in August, 1991, with full accreditation expected by 1993.
    6/27/91
    61
    Payments to Outside Consultants
    To comply with regents' policy requiring approval of outside Consultants being paid over $1,000 in one payment or more than $5,000 in a fiscal year, approval is requested to pay those outside consultants listed in Exhibit H. 
    6/27/91
    61
    Exchange of Road Easements -- Spence Forest Property
    Request approval to accept DAW Forest Products Company's proposal to exchange a road easement to the university and sign an easement agreement granting an easement through university-owned land.
    The university owns forty acres of forest land in Bonner County south of Priest River, which is not now accessible by road.  DAW Forest Products Company of Coeur d'Alene has made a proposal to exchange road easement which would allow access to university land and also provide DAW access to their ownership.  A copy of the proposed easement to DAW access to their ownership.  A copy of the of the proposed easement to DAW and other detailed information is included in Exhibit I.
    6/27/91
    62
    Second Addendum to Interagency Project Agreement - UI Library Addition/ Renovation
     Request approval to approve a second addendum to the Interagency Project Agreement dated January 22,1991, between the Idaho Division of Public Works (DPW) and the Regents of the University of Idaho pertaining to the Library Addition/ Renovation project.
    The addendum (Exhibit J) was prepared by the attorneys for DPW and the university, and


    Payments to Outside Consultants
    To comply with regents' policy requiring policy requiring approval of outside consultants being paid over $1,000 in one payment or more than $5,000 in a fiscal year, approval is requested to pay those outside consultants listed in Exhibit H.
    6/27/91
    61
    Exchange of Road Easements -- Spence Forest Property
    Request approval to accept DAW Forest Products Company's proposal to exchange a road easement to the university and sign an easement agreement granting an easement through university-owned land.
    The university owns forty acres of forest land in Bonner County, south of Priest River, which is not now accessible by road.  DAW Forest Products Company of Coeur d'Alene has made a proposal to exchange road easement which would allow access to university land and also provide DAW access to their ownership.  A copy of the proposed easement to DAW and other detailed information is included in Exhibit I.
    6/27/91
    62
    Second Addendum to Interagency Project Agreement- UI Library Addition/ Renovation
    Request approval to approve a second addendum to the Interagency Project Agreement dated January 22,1991, between the Idaho Division of Public Works (DPW) and the Regents of the University of Idaho pertaining to the Library Addition/Renovation project.
    The addendum (Exhibit J) was prepared by the attorneys for DPW and the university, and approved by the Permanent Building Fund Advisory Council at their meeting held June 6,1991.  The key provision of this addendum is as follows:

    "...By this addendum, the Board of Regents of the University of Idaho and representatives of the University of Idaho no longer must obtain written approval from the Permanent Building Fund Advisory Council prior to increasing the project budget, or require Permanent Building Fund Advisory Council approval of separate contracts, construction management and/or design build concepts, and no further review by the Permanent Building Fund Advisory Council is required in the architect selection review and approval of preliminary design construction documents or approval and award of construction contracts or testing contracts."

    6/27/91
    62
    Student Accident and Health Insurance
    The President has approved and the university now reports to the board, in accordance with regents' policy and procedures (Section V-R-2c), that it has solicited proposals for the UI student insurance plan and has accepted the proposal determined to be in the best interest of the university and the students.  That proposal was submitted by Doug Ruedlinger, Inc., through Newsome-Kimberling Insurance (NKI) of Moscow, previously selected through the RFP process as the agent for student insurance.
    UI continues to offer a two tier plan of student insurance.  Premiums for mandatory accident insurance, which covers all fee-paying matriculated students, will increase from 3.65 per semester to $6.65.  Full-time students will have accident coverage 24 hours a day; part-time students will continue to be covered for UI- related activities only.  Benefits remain at $5,000 payable at 80% of usual, customary, and reasonable cost of medical care subject to a $150 deductible per accident ($500 deductible for club sorts or intramural injuries).
    Premiums for optional health and extended accident insurance will increase from $291 per year to $321 for students.  Annual premiums for student spouses will be $438 and for each child, $284.  (Family premiums last year were rated differently with annual premiums of $337 for one dependent or $595 for two or more dependents).  This plan provides $25,000 in total benefits, payable at 80% of usual, customary, and reasonable cost of medical care after a $150 annual deductible.  A third plan of catastrophic insurance will also be offered for an optional additional fee of $80 providing benefits from $25,000 to $250,000.
    Currently, all matriculated students are covered by student accident insurance and about 11% of UI students purchase optional health and extended accident insurance.  Beginning with the 1991-92 school year, nonresident alien students will be required to purchase UI optional health and extended accident insurance or document that they are covered by other comparable insurance as evidence of their obligation to demonstrated financial responsibility for expenses incurred while in the United States.
    Currently, all matriculated students are covered by student accident insurance and about 11% of UI students purchase optional health and extended accident insurance.  Beginning with the 1991-92 school year, nonresident alien students will be required to purchase UI optional health and extended accident insurance or document that they are covered by other comparable insurance as evidence of their obligation to demonstrate financial responsibility for expenses incurred while in the United States.
    Premium increases are within the range anticipated and the increase for the mandatory accident insurance premium was included within the Uniform Student Fee increases approved by the regents in April, 1991.  Insurance for injuries occurring while practicing or participating in intercollegiate athletics are covered separately and are not included within the student insurance program. 
    The student insurance plan may be renewed after the first year by mutual consent of the parties, or a new request for proposals issued.  To enhance continuity of the student insurance program and maximize the benefit to the university of an advisory relationship, the agreement with the agent is for three years, subject to annual renewal for two years thereafter by mutual consent. Representatives of ASUI and the Student Health Center were involved in drafting the requests for proposals and the proposal recommended above was reviewed with them.
    6/27/91
    63
    FY92 Internal Audit Plan
    The University of Idaho, in compliance with regents' policy, has developed the FY92 Internal audit plan for the institution and such has been distributed to the members of the Finance Committee and the Office of the State Board of Education.  Additional copies of this plan may be obtained from the Financial Affairs office upon request.
    6/27/91
    64
    FY91-92 Carry-Over Funds
    Regents' approval is requested to spend the following carryover funds:
    General Education: The FY91-92 carry over funds in General Education that are available for non-recurring expenses in FY92 are $1,374,096.  Of this amount, $566,270 are restricted to the completion of several research projects and other board-directed initiatives.  The carry-over of funds occurs because it takes up to six months once funds are allocated to recruit and hire individuals to work on research projects and the three-year continuing funding nature of the EPSCoR program.  Also included in the carry-over funds are $130,825 if receipts in excess of authorized spending levels.  These funds will be used to offset the 1.3% holdback.  Regents' approval is requested to use the balance of the carryover funds ($677,001) to address non-recurring needs.  These needs include:  upgrading a computer graphics laboratory and a computer-aided design laboratory, purchasing satellite uplink modifications to enhance the off-campus delivery of such programs as the waste management an INEL courses, the purchase of instructional equipment, a computer network for the Controller's Office, and the building maintenance repairs.  Also, $100,000 of these funds will be used to address the 1.3% holdback. 
    Agricultural Research and Extension Service: The FY91-92 unobligated carry-over funds in the Agricultural Research and Extension Service that are available for one-time expenditure in FY92 are $76,058.  These funds will be used for one-time capital improvements at the Fermentation Laboratory. 
    W.O.I Veterinary Medicine: The FY91-92 unobligated carry-over funds in the W.O.I. Regional Program in Veterinary Medicine that are available for expenditure in FY92 are $22,495.  These funds will be used to improve the animal holding pens at the Caine Center and to partially cover the 1.3% holdback.
    W.A.M.I Medical Education: The FY91-92 unobligated carry-over funds in the W.A.M.I. Medical Education Program that are available for expenditure in FY92 are $57,278.  These funds will be used to provide temporary laboratory personnel and supplies and to offset the 1.3%holdback of $27,800. 
    Idaho Geological Survey: The FY91-92 unobligated carry-over funds in the Idaho Geological Survey that are available for expenditure in FY92 are $20,664.  These funds will be used to purchase water and chemical analysis equipment, water testing kits, laboratory carts, and data logger equipment.  It will also be used to offset the 1.3% holdback.
    Forest Utilization Research: The FY91-92 unobligated carry-over funds in the Forest Utilization Research Program that are available for expenditure in FY91 are $37,619.  These funds will be used for one-time capital improvements for the Forest Nursery, equipment purchase, and the completion of FY91 policy analysis projects.
    9/20/91
    41
    W.A.M.I Medical Education Program
    An increase in the FY92 University of Washington Medical School's fees will decrease local miscellaneous receipts which are dedicated to the first-year program.  Local receipts will be reduced by $27,000.  There will be a corresponding reduction in operating expenses of $500 plus a reduction in the contract payment to the University of Washington of $26,500.  Regents' approval is requested to make the changes noted below.  These changes will be incorporated into the FY93 request.  A detailed worksheet display is included as Exhibit D.
    9/20/91
    41
    Reallocation
    Requests approval to revise the FY1991-92 General Education budget as presented to the board at their June, 1991, meeting.  As discussed during the presentation of the FY 1991-92 budget, the initial allocation includes the restructuring of the Provost/Vice Provost Office at a cost of $104,000.  Approval is requested to transfer use of these funds from the initial plan to the following.
          1. Extended University Services- $68,700 was proposed for allocation within General Education for the position of vice provost for extended university services to increase a position to full-time.  The university does not intend to implement the position at this time and will, instead, allocate these funds to the College of Education teacher education program.
         2. Teaching and Curriculum Development- $35,300 was allocated to provide a senior faculty position devoted to assisting with university-level programs in teaching and curriculum development .  The University is committed to the need for teaching and curriculum development and will provide for this faculty involvement in the process.               
    9/20/91
    42
    Purchase and Sale of Property and Equipment
    Note: The UI Director of Purchasing has certified compliance with university and state of Idaho procurement policies procedures, and laws in the acquisition of the purchase described below.
    Requisition No. & Department
    Item
     Amount
     397077, Water Resources Research Institute (Department Grant/Contract Projects/ Departmental Funds) Drill Rig         $45,000** (Estimate)
     398517, Microelectronics Research Center (Local Funds)
    Computer Work Station
    $33,000***
     401608, Holm Research Center (Local Funds)
    Autovap Sample Processing System
     $47,850***
     403316, Kibbie Dome (Recreational Facilities R&R - U01-x702
    Industrial Floor Scrubber
    $32,000*
     406865, Physics (National Science Foundation and Appropriated Funds)
    30KW Lepel Induction Heating Unit
    $28,000*
     409243, Metallurgical and Mining Engineering (EPSCoR Funds)
    Mini Hot Isostatic Press
     $44,000*
    * The SBOE Executive Director granted interim approval on July 26, 1991.
    ** The SBOE Executive Director granted interim approval on August 8,1991.
    *** The SBOE Executive Director granted interim approval on August 14, 1991
    9/20/91
    42
    Authorization to Sign Firm Natural Gas Agreement with Washington Water Power
    The UI and Washington Water Power (WWP) are proposing the two entities enter into a new contract for delivery of natural gas services to the UI power plant.  This agreement assures the UI of a firm schedule for natural gas.  Exhibit E reflects the new terms and conditions of the agreement.
    For the past several years, the university has operated with an interruptible contract.  The contract provides very inexpensive natural gas to the power plant.  However, this agreement was written during a period of time when gas prices were very high for "firm" schedules.  Now that the price of gas is much lower and the conditions more flexible, it is in the best interest of the UI to be guaranteed delivery of gas when needed at a firm price. 
    Last winter, WWP requested that the UI cut back on its use of gas during the extreme cold period.  Because the heating load of the campus exceeded the ability of the wood-fired boiler, the natural gas boiler was needed to augment the steam load.  Since gas was needed, the WWP invoked a penalty of 100%.  The firm price contract will eliminate this situation.
    9/20/91
    43
    Approval to Amend Previously Approved Projects
    As has been discussed at previous Finance Committee meetings, the university continues to pursue procedures that will improve and refine the development of the project scope and estimating for the initial board approval.  As has been previously acknowledged, there are occasional projects that, after initiation, require significant re-evaluation, design, and subsequent modifications to the cost estimates.  Board policy requires that any change in a project that exceeds 5% of the original estimate be returned to the board for approval.  The following projects are submitted for approval of changes to the scope and budget as requested:
    Swim Center Renovation -- Approved June, 1990 
    This project was originally approved by the regents in June, 1990 at an estimated cost of $40,000 using Athletic Recreation Reserve funds.  The original project scope included replacement of shower tile and lockers.  During project planning, it became apparent that substantial changes to the ventilation system were needed in order to correct the problem and to prevent premature deterioration of the tile and metal.  This HVAC work accounts for an increased budget scope to $50,000.  The fund source remains the auxiliary reserve fund.
    Archive for Campus Reference Documents -- Approved June, 1990
    This project was originally approved by the regents in April, 1990, at an estimated cost of $34,500 using University Facility Reserves.  The original project scope included renovation of part of the Physical Plant Center to create a fire-proof vault for campus reference documents and remodel of the existing documentation has grown substantially over the past 10 years.  Increased secure storage for irreplaceable building documents work space.  Capital project documentation has grown substantially over the past 10 years.  Increased secure building documents in the next several years (Library, Mines, and Earth Resources, Engineering, Agriculture).  The project scope has been increased to create an archive area of sufficient size to meet not only current needs but future needs as well.  Also included in the scope adjustment is work space for computing production.  Revised project scope is $51,000.  The source of funds is the University Facility Reserves.
    9/20/91
    43
    Approval for New Projects
    The UI has major capital project needs as has been previously discussed with the Board and continues to pursue a capital development plan to address as many projects of highest priority as aggressively as possible.  The university continuously explores various funding alternatives to accommodate additional projects.  Since the plan was forwarded to the board in May for approval by the board at the June meeting, the following projects have been developed and funding identified to add to the FY1991-92 capital budget for the University of Idaho.
        a. Law Building Roof Replacement Project
     Authorization is requested to proceed with roof replacement of the Law Building.  The Legislature (Senate Bill 1249) and the Permanent Building Fund Advisory Council allocated $220,000 for the project with the FY 1992 capital budget allocation.  The Division of Public Works is administering the project.  This project was inadvertently omitted from the list submitted in June, 1991; formal authorization is sought at this time.
       b. Parker Farm Cold Storage Project
    This project includes the addition of a freezer facility to the forest nursery complex located at Parker Far.  The regents approved the project in September, 1989, for $242,320 from the Permanent Building Fund.  Protection of valuable nursery stock is central to the research and service mission of the College of Forestry, Wildlife and Range Management's forestry nursery program.  To remain viable, new space for seedling storage is needed immediately to replace an obsolete existing facility at Sweet Avenue, constructed in the 1930's. Replacement parts are no longer available, and the freezer unit is prone to frequent breakdowns that jeopardize the vulnerable seedlings.  Seedling storage must be provided under reliable, environmentally controlled conditions.  The university requests approval to change the fund source for the project from Permanent Building Fund to Forest Nursery Revenues, to increase the estimate to $262,100, and to proceed immediately to phase in the project.  Sale and pricing for nursery stock will be adjusted to cover the costs of this facility.
       c.  The Sixth and Stadium Greenhouse Upgrade Project
    Authorization is sought to begin the first phase of the Sixth/Stadium Greenhouse improvement program aimed at bringing plant growth facilities in line with current program and technological needs.  This past year, a graduate program review team for the College of Agriculture identified several deficiencies that threaten the acceptance of research results from experiments conducted in the facility due to the condition and/or the absence of reliable environmental controls.  Recruitment of faculty and research personnel has been difficult in the absence of suitable facilities.  The first phase upgrade will allow for installation of an electrical transformer to augment the electrical capacity in the complex.  More capacity is needed to hook up several growth chambers needed for research projects and for additional lighting in several houses.  Subsequent phases, for which planning will begin later in 1991, will include acquisition of fully controlled, modern greenhouse units to replace the least functional of the existing houses (one-to three - year time frame).  The initial project is estimated at $40,000 and will be funded from College of Agriculture sources.
      d. Hazardous Waste Storage Facility Project
    This project will construct an 800-square-foot storage building for the Safety Office to provide short-term storage of low-level radioactive waste and packaging materials.  The University of Idaho's radioactive waste management program is regulated by the Nuclear Regulatory Commission and is strictly monitored for compliance.  Segregated storage space for the materials was eliminated to allow construction of a student parking lot.  The storage facility must be replaced and expended to accommodate the increase in use and handling of regulated materials.  Radioactive waste at this facility is held for decay or pending removal to an off-sit disposal facility.  The storage facility will be located adjacent to the main cost is $34,000.  Fund source is the University facility Reserve and Parking Improvement Fund
      e. FY92 Miscellaneous Safety
    This program provides funding to address minor safety projects that are identified through the course of the year.  Typically, the funds are spent on improvements in fire safety systems, building access, and other similar issues.  Program cost is $30,000.  Source of funds is General Education.
      f. Building Relocation and Upgrade, Southwest Idaho Research and Extension Center, Caldwell
    The UI has increased the emphasis in nutrition research at the Southwest Idaho Research and Extension Center.  This involves metabolism and nutrition studies of barley as feedstock.  Barley is a significant cash crop for Idaho and an increase in its use and usefulness as a feedstock has important economic impact for Idaho's agriculture industry.  An existing facility at the experiment station needs to be relocated and modified to provide containment quarters for a small number (eight) of cattle for a series of research projects.  Improvements will consist of sitework, a concrete foundation and slab, moving the existing 22' X 60" structure, and providing basic plumbing and electrical services.  Value of the work is estimated at $60,000.  Fund source is the College of Agriculture Research and Extension Service budget.
    9/20/91
    45
    Purchase of Land from James B. DeMeerleer for Parking Lot Expansion
     The university requests approval to purchase a small parcel of land and an old warehouse building from James B. DeMeerleer for $20,500.  The purchase price has been negotiated based upon a previous appraisal of the land value and an estimate of the value and cost of removal of the warehouse building.  For the total purchase price, the seller has agreed to remove the warehouse, leaving the land clear for parking lot expansion.
    Source of funds is the parking lot improvement project previously approved by the regents in April, 1990.
    9/20/91
    45
    The Pullman-Moscow Water Management Plan (For Information Only)
    At the present time, the university, along with the city of Moscow, Latah County, Washington State University, city of Pullman, and Whitman County, are working with the state of Idaho and the state of Washington to develop a domestic water management plan.  The plan is in draft form (Exhibit F) and each of the participating members is being asked to review the document for adoption  This document has been in the works for the past two years and represents the efforts of several agency staff personnel and the general public.
    The Pullman and Moscow areas rely almost entirely on ground water for their respective supply of municipal, institutional, and domestic water.  Concern over declining ground water level in the area motivated the municipalities and universities to form the Pullman-Moscow Water Resources Committee (PMWRC).  The state of Idaho, Department of Water Resources, has requested the PMWRC to address the declining ground water table issues and coordinate studies of the ground water as well as alternative water sources.
    From this charge, the PMWRC has developed the Ground Water Management Plan.  Chapter Six, page 29, of Exhibit F reflects the goals and the specific action plans for each of the members of the PMWRC.  This chapter, along with the rest of the documents, is in draft form for each of the members governing bodies to review.  After approval of the drafts, the PMWRC will conduct public hearings in October for additional comments.  After acceptance of the public testimony, the final draft will be submitted to the states and the governing bodies to formally adopt.  The draft is being reviewed by John Rosholt, attorney from Twin Falls, who has experience regarding water matters in Idaho.
    9/20/91
    45
    Department of Environmental Quality -- Water Management Compliance Plan
     The UI owns and operates a Public Drinking Water System.  THis system is regulated by the Department of Health and Welfare, Division of Environmental Quality, in accordance with Title 1, Chapter 8, of the Idaho Regulations for Public Drinking Water Systems.
    The UI experienced four violations of Maximum Contaminant Level (MCL) for Total Coliform between August, 1990, and August, 1991.  As a result of these four violations, the DEQ asked the university to develop a water management action plan to address the coliform contamination problem.  The university has met with DEQ to discuss both short- and long-term activities to remedy the problem.  DEQ has has requested that the water management action plan be implemented as a legally enforceable compliance plan.  The DEQ request and the proposed short- and long- term, activities for the UI are being reviewed by John Rosholt, attorney from Twin Falls, who has experience regarding water matters in Idaho.  A final plan will be presented at the September regents' meeting to incorporate the recommendations of counsel and further information anticipated to be available prior to the meeting.
    The UI has committed to several short-term activities which can be accomplished within the present funding allocation.  Two other short-term items (I-Tank Coating, Instrumentation and Controls) are part of DPW 90-252, are not under UI control; and as such, the UI is unable to make a formal commitment to the timely completion of these projects.
    All of the long-term activities are beyond the present funding allocation.  The UI will be required to enter into a compliance plan which includes these long- term activities.  However, the board will need to authorize its representative to sign the compliance agreement and to acknowledge that the long-range funding necessitated by the plan will require future funding obligations.  Preliminary estimates suggest the long-term costs for compliance will be approximately  $500,000.  The university is prepared to assess adequate priority to future capital project funding to address this compliance requirement.  Long-range funding information is shown in Exhibit G.
    At present, the UI has agreed to the short-term activities under its control; but, further regents' action will be needed to finalize any of the long-term activities.  The short- and long-term activities are shown in Exhibit G.
    9/20/91
    46
    Teacher Education
    Dr. Zinser informed the State Board of the following activities of the UI College of Education and the areas which the College is giving more attention:
    • A collaborative developed to provide an opportunity through the university environment to bring school personnel, university faculty, policy makers, private sector leaders, and parents together to talk about issues and development in schooling and teach preparation.
    • The enhancement of preparation of school administrators, both in Boise as well as in southeastern Idaho.  The university will also offer a Public Utilities Education Course for leaders in the public utilities area. 
    • Science, math, and technology program initiatives offered to improve the teaching of science, math, and technology in the public schools.
    • The model classroom called "Classroom 2000" is being developed in the Couer d'Alene Center which will demonstrate teaching, evaluation, testing, and displaying of state-of-the-art science and math knowledge, pedigogy, and the instrumentation and technology associated with math and science.
    • Enhancing the efforts to recruit bright and capable people into teaching.  The student teaching experience is being reformulated, and doubling the time in their senior year in the practical teaching environment.  Also, the university will be building strong relationships with the schools and the student teachers the first year after graduation.
    Mrs. Fields commended Dr. Zinser on what the College of Education was doing.  She then made the following motion:
    It was moved by Mrs. Fields and seconded by Mr. Fay to establish within the role and mission of LCSC, BSU, ISU, and UI a primary emphasis of the School/Colleges of Education with teacher and administrator education programs.  Each institution will bring to the State Board of Education during institutional time their short- and long-term academic program and financial plans to effect this emphasis at the November, 1991, meeting for consideration and approval.
    Discussion was held on whether the word "primary" should be used, as this would have a definite effect on the emphasis placed on programming within the School/Colleges of Education and their funding.  Other words discussed were "priority" or "enhanced".
    It was moved by Mr. Hinckley and seconded by Mr. Mosman to insert the word "priority" and to strike the word "primary" in the original motion.
    After more discussion the two motions were withdrawn.
    Mrs. Fields asked the presidents to come back to the November Board meeting with the implications of making the School/Colleges of Education a primary emphasis, at which time she will offer another motion.  She hoped that the Board would stay steadfast in making the School/Colleges of Education a priority item.
    9/20/91
    47
    Institutional Reports on Teacher Education
     University of Idaho- Drs. Zinser and Gentry
    Dr. Zinser commented that the area of teacher preparation and schooling and the UI's contribution to it is extremely important to the UI.  This is a high priority at the institution, but she was not prepared to state that it is the top priority when ranking the colleges within the university.   She felt the institution needs to take a comprehensive look at the institution in response to, and in light of, the structure of some of the common themes, i.e., the Strong Start Program and the initiative that the Department of Education is proposing.  Dr. Zinser stated that once this is accomplished, a written report will be sent to the Board.  Dr. Gentry informed the Board of the Partnership Schools program the UI would like to initiate.
    The document covering UI's teacher/educator programs is on file as a permanent exhibit in the Office of the State Board of Education.
    Mrs. Fields asked if she, Mr. Evans, and any other interested Board members, could continue working with the presidents and deans in a subcommittee fashion in order to determine some funds, a plan of movement, strategies, etc., and bring the findings back to the Board.  President Mahoney appointed Mrs. Fields chairperson of that subcommittee.  Mr. Evans, Dr. Johnson, and Dr. Anderson will also participate.
    Mr. Evans recommended that the subcommittee take the report generated from the ESC Conference and the reports submitted by the institutions, spend some time in Presidents' Council, and then meet with presidents and deans together in order to begin moving education to a higher level of quality.
    11/22/91
    30
    Waiver of Tuition and Fees
    Approval is requested for the university to establish a procedure for the College of Law, apart from exchange programs, whereby certain students could complete a portion of their J.D. requirements at other institutions as visiting students enrolled for a minimum of 10 semester hours.  The students will be required to register and pay applicable tuition and fees at the host institution and subsequently transfer the earned credits back to the University of Idaho.
    Students who desire to participate in certain study abroad programs that are not exchange programs, are required to register and pay applicable tuition and fees to either the host institution or to the coordinating program.  Upon completion of the study abroad program, students desiring to participate in the above situations by waiving applicable tuition or fees for students receiving financial aid and registering and paying applicable tuition or fees at an outside location where no instructional costs are incurred by the university.  The university proposes to charge a $75 processing fee for accommodating these students.  This fee would cover the cost of processing financial aid, registration, and transfers of credits.
    11/22/91
    40
    Authorization of Bond Financing, Series 1992 Bonds
    The university proposes to issue approximately $6,070,000 in tax-exempt revenue bonds to finance the construction and acquisition of the three projects described below.  The bonds will be issued as student fee revenue bonds and will be paid from revenues derived from the use of facilities constructed or acquired with the proceeds from the issuance of the bonds.
    Projects to be financed are:
    1.  Central Mall Chilled Water Plant. The facility will be constructed at Renfrew Hall and near the university Library which is currently being expanded and renovated.  The central mall satellite chiller will provide chilled air to the Library, Renfrew Hall, and eventually to the University Classroom Center. The facility will provide more economical and environmentally appropriate cooling of air for these facilities than would be possible if three separate chillers were provided.  The facility is expected to cost approximately $1,500,000.  It will be completed in time for occupancy of the new addition to the Library next year.  To repay that portion of the bonds assignable to the chiller project, the university will obligate a portion of the university utility budget anticipating long-term cost efficiencies in production of chilled air, much in the same way as is currently being realized for those buildings receiving heat from the wood-fired heating facility now in operation.  ( see item 5.43).
    2.  Family Housing Improvements, New Units and a Child Day Care Center, Phase I.  Family housing expansion, as detailed in item 5.45, and selected infrastructure improvements will be constructed among the existing family housing facilities on campus.  (Phase II will be a project to provide approximately one-,two-, and three-bedroom apartments.)  In addition, a child day care facility will be constructed for use by the children of residents and other students, faculty, and staff, and an existing 2,4000 square foot facility will be converted into a community center.  The construction of the Phase I family housing project is expected to cost approximately $2,259,000 and will be completed in time for spring 1993 occupancy.  Of the total project, $2,259,000 and will be completed in time for spring 1993 occupancy.  Of the total project, $259,000 will be funded  from housing reserves, and $2,000,000 from bonded debt.  Funding for debt service will be from the rental revenue of the family housing units and rental of the child care facility to the child care program.  (See item 5.45).
    3.  Graduate Student Housing and Conference Facilities. The acquisition of a local motel and conversion of the rental rooms to efficiency apartments will accommodate approximately 80 graduate students.  The conference and common areas of the facility will be adapted for use as conference facilities for meetings sponsored by the university through the services of the University Continuing Education.  Occupancy of the facility is expected for fall 1992 and the conference center will be ready for use by Jul 1, 1992.  Acquisition of the property will not exceed $1,100,000 and renovations will cost approximately $500,000.  The debt service for this portion will be from rental revenue of the graduate student housing and of conference facilities for the conference and enrichment programs.  (See item 5.44).
    The bonds are to be secured by a pledge of revenues assigned by the university.  To achieve the lowest interest rates on the bonds, the pledged revenues will include a covenant to assign, if necessary, a portion of the revenues derived from the Matriculation Fee collected from all students attending the university on the Moscow campus.  In addition, the bond documents provide for "pledged revenues" to include the net revenues of the project being financed-- in this case assign a portion of the utility budget, rents and charges for the use of the housing, conferences, and day care facilities being acquired with the proceeds of the bonds.  With adequate fees and charges established, there is no intent for using any funds from the Matriculation Fee.  This financing structure is similar to that of the bonds issued by the university in July 1990.  The bond resolution will permit issuance of additional bonds for future projects using pledged revenues as the source of repayment.
    Documents relating to the issuance and sale of the bonds are being prepared now.  The university expects to obtain a rating of "A" or better on the bonds and may offer the bonds with bond insurance guaranteeing payment thus receiving a "AAA/Aaa" rating from bond rating agencies.  It is expected that the bonds will be offered "subject to regents' approval" to prospective investors prior to the November regents' meeting, so that final interest rates on the bonds will be included in the bond resolution to be adopted on Nov. 22, 1991.    
    11/22/91
    40
    Cooperative Agreement/UI-USSR Academy of National Economy (Exhibit C)
     Approval is requested to sign an agreement with the Academy of National Economy USSR to establish a cooperative arrangement for phased exchanges between UI and the Academy of professors and lecturers, students, cooperative research, and agriculture industry professionals.  This agreement for the University of Idaho will be administered by the College of Agriculture.
    This friendship and cooperation agreement will be enacted by periodic task orders that are prepared jointly either during site visits or through correspondence.  The task orders will specify proposed activities that are likely to take place , for example, exchanges of scholars, short-term training, joint research, or service efforts.  Before being implemented, both parties will agree, in writing, on the details of each activity.  The task orders will include names of faculty and staff members, schedules, a budget, and other data necessary for efficient implementation.  The task order must be approved by both parties and it will explain the source of funding and any financial requirements or cost-sharing between institutions.
    This agreement will have an initial duration of five years and will be in force from the date of the signatures.  A formal review will be conducted at the end of three years.  Extensions will be negotiated and agreed upon by both parties.
    11/22/91
    42
    MOU, UI/UW Cooperative Extension Services (Exhibit D)
    Approval is requested to sign a Memorandum of Understanding (MOU) with the University of Wyoming to offer joint Cooperative Extension Services in Teton County, Idaho, and Teton County, Wyoming.  These bordering County Extension offices have mutual clientele needs that cannot be met by present staffing.  This MOU would serve both extension offices extending skills that can benefit all clientele.
    The terms and conditions of this agreement shall be and remain in force and effect from the date of signing until June 20,1993.
    11/22/91
    42
    Capital Construction Projects--Renfrew Hall Facility Upgrade
    Approval to Amend Previously Approved Projects -- Renfrew Hall Facility Upgrade
    This project was originally approved by the regents in September 1989 based upon a request developed in 1987.  In February 1991 an NSF Research Facility Modernization grant for $1,300,000 was received and in March 1991 a $2,000,000 allocation from the Idaho Legislature was received.  Design of the project began immediately to meet an ambitious National Science Foundation grant period ( the award expires December 31,1992).  The science programs housed in Renfrew Hall need to remain fully operational throughout construction; so, a phased construction approach was adopted to deliver the project within the schedule.  An initial construction bid was received and accepted in June 1991; the second bid will be received November 7, 1991.
    A project status review including the SBOE Facilities Planner was held in mid-August 1991 and addressed needed increases in scope and cost.  The adjustments were primarily to accommodate larger HVAC/electrical systems to meet greater utility demands planned by building users, to modify walls and door assemblies for safe exit corridors, and to add a fire sprinkler system to the facility.  In September 1991 a minor explosion occurred in the facility further sensitizing university officials to the inadequacy of safety systems.  Renfrew Hall is the university's most intensively used facility and is also one of the buildings in greatest risk due to the types of teaching and research programs housed there.  Although not required by code, the university now believes installation of a fire sprinkler system will enhance protection for building users and the facility itself.
    University officials representing the users and those responsible for the project administration immediately undertook a private foundation initiative to supplement the budget.  Consideration also continues for possible deferrals/deletions that could be added at a later date.
    The current total project estimate is $4,100,000, requiring additional funds of $800,000.  Bids will be received on November 7 and following that date a current cost assessment of the project made.  The project approval forms describing changes have been reviewed with the SBOE Facility Planner.  The university requests authorization to proceed with the project at its current scope.  University officials will work with board staff to provide more information regarding the final fund amount required and fund sources before the November regents' meeting.
    11/27/91
    43
    Approval for New Projects
    Since the capital project plan was forwarded to the Board for approval in June and amended in September, the following projects have been developed, and funding identified, expanding the FY 1991-92 capital budget for the university.
       A. Admissions Office Renovation Project
    The university requests regents' approval to remodel 4,800 net assignable square feet in the basement and first floor of the Administration Office Building to create an office for the new Director of Admissions and to improve office layout for the Admissions and Registrar's offices.  This will enhance service efficiency and provide the necessary support for upgrades in computer information processing.  The project will include installation/removal of walls, upgrades to the electrical and HVAC systems, and finish improvements.  The project will be completed in phases.  The first phase will include development of office spaces and room configuration modifications.  The second phase will include upgrades to the HVAC system.  Estimated project cost is $185,000.  Fund source is General Education capital project funding.
      B. Central Mall Satellite Chiller Plant
    The university requests regents' approval to construct a satellite chiller plant adjacent to the southwest corner of Renfrew Hall, serving buildings located in the central mall area of campus.  The study commissioned by the Division of Public Works which was conducted by CH2M Hill evaluated building cooling systems on campus and recommended a satellite chiller system approach to provide future facility cooling needs.  Satellite chiller plants are more energy efficient and cost effective than stand alone systems.  The systems modernization project in Renfrew Hall and expansion and renovation of the Library, now underway, both require cooling capacity beyond what existing systems can deliver.  This chiller facility will include construction of a support structure, building enclosure, purchase and installation of all chiller equipment, connections to the buildings served, and development of the central distribution system.  Estimated project cost is $1,500,000.  Full project documentation has been reviewed with the SBOE Facility Planner.  Fund source will be bond revenues.  (See item 4.81)
      C.  Acquisition of Graduate Student Housing and Conference Space
    The university requests regents' approval to purchase an existing facility currently used as a motel at the intersection of State Highway 8 and Line balance of the facility will be used as a conference facility, including offices and meeting room space for university events sponsored by the University of Idaho Conferences and Enrichment and Continuing Education Departments.
    The 81 motel rooms will be converted to studio apartments of various sizes to provide accommodations for approximately 80 graduate students.  University housing needs are critical because of housing shortages within Moscow.  A well documented community-wide housing shortage is expected to continue into the foreseeable future.
    The availability of adequate housing to prospective students is vital to the university's ability to provide educational opportunities to those who seek them.  Acquisition cost is estimated at $1,100,000 and conversion of the facility is expected to cost approximately $500,000.  The source of funds will be bond revenues.  No appraisal was made of the property and an official waiver of board rule 8.00 C.2,2,5 is requested.  THe asking price is less than the assessed value.  Further, the purchase price plus renovation costs amount to approximately $31 per square foot, considerably less than new construction for comparable space.  (See item 4.81)
      D.  Expansion of Family Housing
    The university requests regents' approval to expand family housing units in the existing South Hill Terrace Family Housing facilities located on the southeast edge of campus.  Approval to expend $500,000 to begin planning and design for the expansion was sought and received from the regents at their June 1991 meeting.  The initial project (Phase I) adds 12 new units to the family housing inventory (10 new apartments and conversion of the old child care facility into two new apartments). constructs an approximately 10,000 GSF child care facility to meet the needs of residents, students, faculty, and staff; and converts the use of a 2,400 GSF facility into a laundry/community building to serve the family housing community.  THe project also includes selected infrastructure improvements to the site such as: enhanced water pressure and sewer services, improved traffic access, circulation, and parking, and improved safety features such as lighting.  Currently, housing for married students with children is especially difficult to find in Moscow.  The university has had waiting lists for family housing the past few years.  Based upon projections made providing facilities to meet a five-year anticipated need beyond a 1993 occupancy date(to 1998) for university family housing facilities.  Total housing reserve and $2,000,000 from bond proceeds, repaid from housing revenues.  (See item 4.81)
    The university is proceeding with development plans to add approximately 85 units in a Phase II project.  This project will expand family housing into an additional 12 acre site immediately to the east of the current facility.  Plans are to develop design and infrastructure criteria, financing parameters, and request proposals on a design/build basis to complete this project.  The contractor proposals for Phase II will be received in March 1992.  It is the university's preference to assure cost estimates of the Phase II expansion before seeking board approval and financing this portion of the project.  The structure of the bond sale (See item 4.81), if approved, would allow the university to issue a series "B: bond in late spring to finance the Phase II addition following action by the regents in April.        
    11/22/91
    45
    Purchase of Prichard Art Gallery
     Re: Regents' Agenda Item 5.51 -- May 16, 1985
    The Prichard Art Gallery has been located in leased premises in downtown Moscow since 1983.  The regents authorized the university in 1985 to lease a building located at 414 South Main Street in Moscow, owned by Dr. and Mrs. Leon F. Neuenschwander.  Dr. Neuenschwander is a full-time faculty member at the university's College of Forestry, Wildlife and Range Sciences.  The gallery remains in that location today, although the original five-year lease has expired and the lease is currently on a month-to-month basis.  The current monthly lease payment is $2,640.  An Idaho State General Certified Appraiser has recently appraised the property and determined its fair market value as an art gallery to be $332,000.  Current low interest rates and a bargain sale purchase price make it financially feasible for the university to borrow money from a bank and buy the property rather than continue to lease it.  First Security Bank of Idaho, the university's general services bank, has offered to loan the university up to $212,000.  The difference between the appraised value ($332,000) and the purchase price ($212,000) represents a charitable contribution which the Neuenschwanders will donate to the university under the bargain sale concept.
    A contract signed by the Neuenschwanders and Jerry N. Wallace, Financial Vice President, is marked Exhibit E.  The agreement is contingent on regents' approval and the availability of financing.  The university requests regents' ratification of Exhibit E, the contract, and adoption of Exhibit F, the Resolution and Loan Agreement.
    11/22/91
    45
    Experimental Forest Shop Facility - Princeton, Idaho
     The university requests regents' approval to purchase three adjoining lots comprising 1.27 acres located in Princeton, Idaho, to serve as shop and storage headquarters for the Experimental Forest.
    The 7,300-acre Experimental Forest is managed by the College of Forestry Wildlife and Range Sciences to enhance the educational, demonstration, and research functions of the college and the university.  The major access route to the Experimental Forest is through Priceton.  Earlier investigations have demonstrated that the Princeton area is strategically located and is the best location for staging operations.  Cost savings are demonstrated in vehicle use and equipment transportation.
    The college rented a one-acre lot and shop facility in Princeton for 10 years at ta very reasonable rate.  This facility was sold to a private party and recently the Sweet Avenue Nursery site in Moscow has served as the staging area and shop.
    The Princeton area offers a number of attributes that are not available on the existing forest land base, including electrical power, telephone, water, sewer, garbage, fire protection, all-weather access without snow plowing, and security.  The location in the Princeton area provides university presence in the outlying community.

    Mr. Wayne Hemmelman has offered to sell the 1.27 acres to the university for $13,500, a price below the assessed value.  The property includes the following four buildings: a two-car garage in good condition (wood frame, concrete foundation and metal roof); a barn in fair condition (wood frame); a pump house in fair condition (wood frame); and a woodshed in poor condition (wood frame).  Funding for this acquisition is from the Experimental Forst's management account.
    11/22/91
    46
    Kienbaum Property - Clarkia Fossil Bed Site Agreement
     Re: Regents Agenda Item 13.2, August 11, 1980

    The referenced agenda item advised the regents the university had established the Tertiary Research Center for paleontologist studies to develop the 20-million-year-old fossil bed site near Clarkia, Idaho.

    The owner of the Clarkia Fossil Bed Site, Mr. Francis Kienbaum, has allowed the university access to this unique research site since its discovery in 1971. Continued access to and tightened control over activities at the site area deemed essential by the university and the Tertiary Research Center.  Exhibit G consists of two documents which briefly discuss the importance of the Clarkia Fossil Beds. 

    Mr. Kienbaum has indicated that in return for an annual payment of $2,750 per year for five years, he will grant the university the right to control access and activities at the Clarkia Fossil Bed Site.  The university requests regents' approval and acceptance of the five-year lease agreement (Exhibit H).
    11/22/91
    46
    Financial Assurance of Nuclear Regulatory Commission
    The university requests regents' approval for the financial vice president to execute the State of Intent (Exhibit I).

    The University of Idaho holds a broad license from the Idaho Radiation Control Board (IRCB) to possess and use radioactive materials for research purposes.  Because the IRCB has turned over to the Nuclear Regulatory Commission (NRC) oversight of the use of radioactive materials within the state, the University of Idaho is in the process of applying for an NRC broad scope radioactive materials license.  NRC requires license applicants to (1) issue a Statement of Intent providing assurance that funding will be forthcoming for decommissioning the facility if the licensee ever ceases using radioactive materials, and (2) inform their funding bodies of decommissioning requirements and costs, and the eventual need for funding.  The amount of the funding commitment needed is determined by NRC based on total potential inventory of radioactive materials on sites covered by the license.
    11/22/91
    46
     Statewide Public Radio
     Pursuant to discussion at the January Board meeting, Jerold Garber reported to the committee on discussions held with institutional representatives concerning potential development of a statewide public radio system.

    Mr. Garber commented that he had visited with several members of the legislature regarding this issue, and it was his understanding that the higher educaiton budget will not include any additional funding for statewide public radio service.

    He said there is already present a technological infrastructure in a statewide interconnection system that is operated by IEPBS; it would make good sense to use this system for shipping public radio signals.  There might also be other entities that have similar technological infrastructures already in existence that could be used in a similar fashion.

    Mr. Garber volunteered to undertake a study to determine the need for public radio services.  He suggested that a technological study be done, which he also volunteered to conduct.

    Dr. Barton said if the objective is establishing public radio service statewide, then a system is not necessarily needed.  The study would need to indicate if there are pockets of the state that do not currently receive the service.  Also, are there other reasons for expending NPR service?  Mr. Garber said there is one reason for expending the system, that being to develop a system within Idaho rather than relying on services out of Pullman and Spokane, which do not operate under the purview of the State Board.

    Dr. Barton asked if there was another alternative other than going to a fullblown NPR system where IEPBS could facilitate those Idaho higher education institutions in developing a public radio station who currently do not have one.  Mr. Garber said that IEPBS could certainly help them with that effort.

    The presidents gave the pros and cons of establishing public radio stations at ISY and LCSC and their views of conducting a study to determine the need for an NPR system.

    Dr. Barton recommended that, if a survey is to be done, it be conducted by a subcommittee of the State Board, that the subcommittee be chaired by a Board member, and the project be cooperative effort of IEPBS, the college and univeristies, and the existing campus stations.  Dr. Barton pointed out that if a NPR system was developed, that it would not be established with state funds, but with private and federal funds.  Also, such a system would not duplicate or take away services that currently exist.

    It was moved by Mrs. Fields, seconded by Mrs. Bilyeu, and carried that the State Board of Education conduct statewide hearings to assess the future needs of public radio in Idaho.
     2/20/91 5
     Reporting of Outside Income
    The committee discussed a proposed Board policy to require more complete reporting of outside income earned by university employees.
    Discussion was held regarding job-related outside employment of university employees as compared to working in or owning a business that is not related to their area of expertise.
    The presidents gave their views on outside employement of professional employees.  Points covered were:
    1. The legal issue involved if names of individuals were released who would not comply with a Board member's request for such information.  Mr. Hall said until such time as the Board policy is changed, the institutions should follow their own policy.
    2. Whether such a policy would include reporting of summer employment when faculty were not instructing.
    3. The possibility that there would be a large number of people not covered by the policy, i.e., faculty who are hired by outside firms to do marketing studies and classified employees.
    4. The stipulation of having some outside income made public and some not.  The policy should have all outside income made public, or none at all.
    5. Dr. Zinser expressed her thoughts regarding the distiction between conflicts of commitment, conflicts of value, and conflicts of judgment.
    It was recommended that the Board staff take the current language of the proposed policym ask the institutions to give their input on the language, then bring the revised policy back during the March meeting for first reading at the committee level.
     2/20/92
    6
     Student Health Insurance
     Kevin Stinger, Student Body President at ISU; Amy Anderson, Student Body President from the University of Idaho; and Keith Miller, Student Body President at Lewis-Clark State College, adressed the committee on student health insurance benegits.
    Major points covered were:
    1. Only a small percentage of students at ISU, UI, and LCSC are enrolled in the student health insurance program.
    2. Premiums are quire high--$175 per semester at ISU; $150 at UI for a basic plan, and $291 a year for an optional plan.  Deductibles are also quite high.
    3. Quality of coverage varies from institution to institution.
    Recommended solutions:
    To have the legislature act on this issue;
    To have the institutions participate in a group plan;
    To have the State Board of Education investigate the status of student health insurance and determine the changes that need to be made, i.e., affordability, better coverage, and better accessibility to all students.
    Dr. Selland recommended a fourth solution--that being to require every student registering to pay for health insurance. 
    2/20/92
    7
     Institutional Reports
     Dr. Zinser briefly reviewed with the Board the programs offered in the College of Engineering. A copy of the information covered is on file in the office of the State Board of Education.
       • There has been growth in enrollment in the Boise and Idaho Falls programs.
       • The university has a video outreach program which produces video tapes which are sent not only throughout the state, but nationally and internationally for a number of courses.
       • University Place in Idaho Falls focuses on engineering at the masters and doctoral levels. There is also a baccalaureate computer science program being offered. Collaboratively with Idaho State University a master’s degree in waste management and a Ph.D. program in computer science are offered.
       • Engineering degrees students can now get in Boise without going to UI are:
           o Computer Engineering
           o Electrical Engineering
       • They can take most of the courses in Civil Engineering and Mechanical Engineering, then go to the UI campus for one year before getting their degree.
       • Interactive video is now being used to teach engineering classes. There is one course in Boise as well that is being sent to the UI.
    Dr. Zinser informed the Board that in the years to come, the university will need $7 million for a $20 million project through the National Center for Advanced Transportation Technology. The university has already received $8 million for the transportation center and $5 million in private funds.
     2/20-21/92  14
     Proposed Changes in University-Level Committees
     Effective upon approval, change the composition of the University-level Promotions Review Committee that appears in section 4520 F-2 of the Faculty-Staff Handbook to read:
    F. Review of Recommendations at College and University Levels
    F-2. …Member ship of committee, including carryover members, consists of the provost (chair), three representatives from the College of Letters and Science, one representative from each of the other constituencies, the vice provost for research and graduate studies, and the vice provost for teaching and undergraduate studies. The provost and the two vice provosts shall be ex-officio members without vote…
     2/20-21/92  34
     Proposed Changes in Academic Regulations
     Effective upon approval, change general academic regulation J-3-a to include the following as core courses in the communication section and that these courses be accepted retroactively in satisfying regulation J-3-a:
    FL/CH WS101, Chinese First Semester (4 cr.) FL/JP WS101, Japanese First Semester (4 cr.) FL/RU WS101, First Semester Russian.
    Effective upon approval, change general academic regulation J-3-b to include the following as core courses in the natural and applied science section and that these courses be accepted retroactively as satisfying regulation J-3-b:
    Phys 114, 116, General Physics and Lab (4 cr.)* Phys 211, 213, Engineering Physics II and Lab (4 cr.)*
    *To be counted toward satisfaction of this requirement, the full four credits (that is, both the lecture course and the accompanying laboratory course) must be completed.
     2/20-21/92  34
     Change in General Academic Regulation L-3.B
     Effective 1992-1993, change general academic regulation L-3-B to read:
    L-3 Reinstatement for Undergraduates
    L-3.a. After a first disqualification, students may be reinstated at any time (i.e., have their eligibility to continue restored) by petition to and favorable action by the college in which they are enrolled or by remaining out of the UI for at least one semester. Summer does not qualify for a semester lay-out period.
    L-3.b. After a second disqualification, students may be reinstated at any time only by petition to and favorable action by the college in which they are enrolled.
    L-3.c. Students disqualified for a third time may be reinstated only after a successful petition to the college in which they are enrolled and the Academic Petitions Committee.
    L-3.d. Students who have been reinstated by continue to be reinstated with the approval of the dean of the college in which they are enrolled to long as they retain a 2.00 or better grade-point average for each semester following the first disqualification.
    L-3.e. Students who attend another institution while disqualified will not have their registration status adversely affected if a grade-point average of 2.00 or higher is maintained at the other institution; however, if a grade point average of 2.00 or higher is not maintained, the student must meet the requirements applying to the admission of transfer students in order to reenter UI.
    L-3.f. Students who are disqualified and reinstated are reinstated on academic probation.
     2/20-21/92  35
     Proposed Change in Professional Ethics
     Effective upon approval, change the policy on professional ethics (Section 4135 B-1 of the Faculty-Staff Handbook) to read:
    B-1 Professors, guided by a deep conviction of the worth and dignity of the advancement of knowledge, recognize the special responsibilities placed upon them. Their primary responsibility to their discipline is to seek and state the truth as they see it. To this end they devote their energies to developing and improving their scholarly competence. They accepted the obligation to exercise critical self-discipline and judgment in using, extending, and transmitting knowledge. They practice intellectual honest, and do not engage in plagiarism, fabrication, or deception. Although they may follow subsidiary interests, these interests may never seriously hamper or compromise their freedom of inquiry.
     2/20-21/92  35
     Proposed Changes in Graduate Bulletin
     A. Effective upon approval, change the first sentence of the statement of admission standards for the College of Graduate Studies (page 14 of the 1990-92 Graduate Bulletin) to read:
    Admission to the College of Graduate Studies is open to any student who holds a baccalaureate degree from an accredited college or university, who presents a scholastic record indicating probable success in graduate work, and who has maintained good academic standing in previous institutions attended.
    B. Effective upon approval, change the English proficiency for admission of international graduate students (page 17 of the 1990-92 Graduate Bulletin) to read:
    English Proficiency… A score of at least 525 is required for admission to the Graduate College, although some departments require higher minimum scores. Testing dates for TOEFL are posted in the office of the Graduate College.
     2/20-21/92  36
     Exchange Program with Griffith University of Australia AY93
     Request approval to sign an agreement with the Division of Business and Hotel management, Cold Coast University College, Griffith University, and the University of Idaho’s College of Business and Economics. The agreement would permit the academic exchange of students or faculty members. If this agreement is approved by the regents, the trial exchange program would begin during the academic year 1992-93. There are no on-going financial obligations for the University of Idaho, and there is no impact on student financial aid. Financial obligations with regard to students and faculty are on an exchange basis and negotiated on a case by case basis. Students and faculty are registered or employed at their home institutions, and will then replace each other at the counterpart institution.  2/20-21/92  37
     Ground Water Management Plan
     Request approval of the January 1992 Pullman-Moscow Water Resources Committee’s revised final draft of the ground water management plan. The plan represents the work of twelve individuals over the past three years. Each of the six entities (WSU, UI, Pullman, Moscow, Latah County, and Whitman County) have been involved in writing the plan the state of Washington’s Division of Environmental Quality approved it. The public was invited to participate in two workshops. Monthly meetings (which were open to the public) were conducted for the past three years in an effort to develop the plan.
    This plan was mandated by the state of Idaho, Department of Water Resources. The goals for this plan are to:
    • Provide for future beneficial use of basin ground water without depleting basin aquifers while protecting water quality.
    • Promote a program of public education and awareness regarding basin ground water management issues.
    • Promote careful monitoring and analysis of the ground water level and usage data for the basin.
    • Continue to explore possible supplemental water sources for anticipated and potential future water use in the basin
    • Review and make recommendations on all water use or land use applications whose anticipated impact on the ground water system potentially lies outside the stated goals of the plan or policies adopted by the member entities.
    Exhibit C includes an overview of the plan and the University of Idaho Action Plan. The complete plan is on file in the office of the State Board of Education and in the University of Idaho financial Vice President’s office.
     2/20-21/92  37
     The University of Idaho Foundation, Inc., and the Consolidated Investment Trust Financial Statements  Audited financial statements of the foundation and the CIT for fiscal year ended June 30, 1991 were mailed on November 26, 1991, to the regents in accordance with The Regents of the University of Idaho Governing Policies and Procedures Manual, Section V, Subsection D, Paragraph 7C, and Section V, Subsection E, paragraph 2a.  2/20-21/92  37-38
     University Telephone Services Project
     The university must upgrade the telephone services at the University of Idaho, including increasing the telephone switch capacity and upgrading wiring where necessary. Increased telephone switch capacity may be proved by the purchase of a new PBX (Private Branch Exchange) or purchasing CentraNet services from GTE. The university is determining its future telecommunications needs and, with the assistance of consulting services, will develop one or more requests for proposals (RFP) to see proposals from industry to provide telephone switch, wiring, and related services.
    The University of Idaho campus will outgrow the capacity of its current switch as a result of the demand resulting from new buildings and normal growth. In addition to meeting the demand for increased capacity, new switch services will allow the university to enhance subscriber services provided through the telephone to the campus user.
    Total project cost for a PBX solution is anticipated to be approximately $4 million with the cost of a new switch at about $2 million, and the cost of new wiring at approximately $2 million, depending on the wiring specifications required by the new switch. A CentraNet solution would not require the university to purchase a new switch, but may result in an increase in the telephone services charges from GTE. Debt financing will be required to fund the project and repayment funding for the telephone switch and wiring will be through revenue received from university departments through charges for telephone services.
     2/20-21/92  38
     Sale of Property Located at 308 N. 15th Street, Boise
     Re: Regents’ minutes, December 1987, page 28.
    Request approval to sell property located in Boise, Idaho. In December 1987, an alumnus gave the university the property commonly known as the Boise Business Office located at 308 North 15th Street in Boise. The property contains 6,420 square feet and has an 1,800 square foot office building and 10 car parking lot developed on it. An appraisal conducted by 1987 valued the property at $137,000. Market analyses were conducted for the university by two Boise area realtors in November 1991. They estimated the property value at between $132,000 and $142,000. The roof requires replacement, and the estimated cost of roof repair is $4,200.
    The University occupied the property during the centennial fund-raising campaign and subsequently leased tit to Idaho Power Company between February 1990 and December 1991. The building is currently vacant. The property is too small to be effectively utilized for the university’s operations in Boise.
    A Boise-area business has submitted a purchase offer of $134,000. There are no realtors involved in the sale, and there are no other commitments for finders fees, etc. The outstanding debt on the facility is $49,000. The net proceeds from the sale will be deposited in the university’s Endowment for Academic Excellence.
     2/20-21/92  38-39
     Prichard Gallery
     The University of Idaho is proceeding with the investigation of the Prichard Gallery in downtown Moscow with the intent to propose acquisition. The program-matic issues are addressed in the academic affairs agenda for the February meeting. President Zinser has requested completion of an additional appraisal prior to a revised university recommendation regarding establishment of value and offer for purchase. Because appraisers are currently backlogged with appraisals for home refinancing, the university has been unable to schedule completion of a new appraisal until approximately mid-April. The Prichard Gallery acquisition will be brought to the Finance Committee when this additional information is available and analysis is complete.  2/20-21/92  39
     Sweet Avenue Property
     Reference Regents’ Minutes, December 1988, page 32; April 1989, page 43; and October 1991, page 10.
    The University of Idaho has proceeded, as approved by the regents in October, to enter into an option agreement to acquire property at the southeastern edge of the university campus along Sweet Avenue. The option agreement essentially allows the university to act as a facilitator in working with all responsible parties to address the cleanup of the sites, and to have first rights to acquire the property through December 31, 1992. The project led by the university includes the joint efforts of the owners of the property, the tenants of the property, five university researchers, and the Idaho division of Environmental Quality to study the feasibility of cleaning up some twelve acres of land suspected to be chemically contaminated. Preliminary tests indicate the property may contain concentrations of pesticides and petroleum products requiring remediation under federal and state laws.
    The option agreement requires development of a mutually acceptable remediation and funding plan that meets the requirements of all parties. The responsible parties can benefit from the expertise and experience of the University of Idaho Center for Hazardous Waste Remediation Research in discharging their clean up responsibilities. The project provides a unique academic and research opportunity. The environmental scientist associated with the research center will use the site as a research and teaching practicum for students.
     2/20-21/92  39
     Update on Cavanaugh's Acquisition and Renovation
     The university signed a purchase agreement with Goodale and Barbieri company to acquire Cavanaugh’s Value Inn pursuant to authorization granted by the regents at the November 1991 meeting. Final purchase price was established at $1,090,000 conditional upon sellers preparation of the facility to satisfactory and acceptable conditions as required by the university. Conditions are expected to be met and title to the facility conveyed to the university on or about April 30, 1992. The purchase/sale agreement was prepared by the firm of Davis Wright Tremaine of Boise, reviewed by board counsel Brad Hall, and signed on January 31, 1992.
    Detailed design for conversion of the facility into 61 graduate student housing units is scheduled to be completed by mid-March. Construction will begin in early April with an expected occupancy of the converted apartments to occur in mid-August for the fall semester. The conference center portion of the facility is scheduled for initial occupancy and operations in June 1992.
     2/20-21/92  39-40
     Institution Reports
     Dr. Zinser gave an over view of the engineering and science courses offered in Boise, Moscow, and Idaho Falls. Future plans are being made to offer graduate degree programs in computer engineering, engineering management, and environmental engineering. Dr. Zinser also covered the remodeling projects that are being planned or are in the process of completion. A copy of the handout distributed is on file in the office of the State Board of Education. 3/26-27/92  5
     Appointments  M/S Parkinson/Bilyeu: To approve the appointment of Fredric J. Hibbler as Director of Computer Services.  5/14-15/92  20
     Recommendation for Faculty Tenure
     M/S Parkinson/Bilyeu: To grant tenure to Dr. Saad L. Hafez, effective 7/1/92.  5/14-15/92  20
     Revenue Bond Series 1992B and Related Capital Construction Project Approvals
     The university requests authorization for the issuance of approximately $8,945,888 in tax-exempt revenue bonds to finance projects as follows:
    1) Central Services Motor Pool/Storage Complex (see item A)
    2) South Hill Family Housing Expansion –Phase II (see item B)
    3) Series 1992B Issuance Costs
    4) Debt Service Reserve Account
    5) Capitalized Interest
    The bonds will be issued as facility revenue bonds and will be repaid from revenues derived from the use of facilities.
    Included as a part of this agenda item are capital project approval requests (new and revised) that would customarily be included in agenda section 5.0, Physical Plant Capital Construction Projects. Funding for these projects is either Series 1992A (approved in November 1991) or Series 1992B (approved pending this request). Scope of work, schedules for construction, and funding of the projects are interrelated. Consideration of all elements simultaneously will ensure a comprehensive review of the requested action.
    In accordance with the board of regents’ policy requiring approval of new projects greater than $100,000 and project revisions greater than 5% or $100,000 the following projects are submitted for approval of revision. Appropriated project forms have been sent to and reviewed with the board’s facilities planner.
    A. Central Services Motor/Pool Storage Complex (new project request)
    Scope of the project: 2,480 square-foot vehicle maintenance shop; 2,800 square feet of garage space; 10,440 square foot storage warehouse; 31,000 square feet of exterior, secure yard storage; interior storage systems; service parking; site development; and architecture/engineering fees.
    Justifications: Project replaces a temporary storage eyesore and security problem on the west edge of campus; relocation of motor pool is necessary to accommodate space for campus recycling program; this relocation project also frees parking adjacent to the campus academic core.
    Schedule: Design during May0June 1992; bid by mid-July 1992; construction during August-November 1992.
    Budget and Fund Source: $1,000,000 Series 1992B Bonds
    B. South Hill Family Housing Expansion- Phase II (new project request)
    Scope of the project: Construct 108 new two- and three-bedroom apartments on underdeveloped, southeast campus site adjacent to existing family housing: construct a new 9,000 square foot Early Childhood Learning Center (child care facility); full site utilities and landscaping; design-build and management fees.
    Justification: Project addresses a critical demand for limited, affordable housing in the Moscow community for university student families; consolidated child care facilities are required to meet needs of UI students and staff.
    Schedule: Design-build proposals spring 1992; construction begins July 1992; full occupancy by August 1993.
    Budget and Fund Sources: $6,400,000 Series 1992B Bonds, $59,000 Housing Reserve, Total Phase II Budget $6,459,000.
    C. South Hill Family Housing- Existing Renovation- Phase I (project revision)
    Scope of the project: Renovate the existing Early Childhood Learning Center North Building (ECLC) into two four-bedroom apartments (one for occupants with disabilities); renovate the ECLC south building into a community building; provide new water line service throughout existing South Hill complex; upgrade parking and sidewalk systems; relocate College of Forestry storage buildings to the university’s Parker Farm facility east of campus; initial site preparation for Phase II.
    Justification: Overall scope of this phase has been reduced to reflect greater cost effectiveness of eliminating new “infill” units in favor of new construction on adjacent site (Phase II); the Graduate Student Housing be reallocated to expand work as described in item D below for the Graduate Student Housing project; bond counsel has reviewed the proposed reallocation of the uses of the Series 1992A Bonds proceeds and determined that it is allowable.
    Schedule: Design-build proposals—spring 1992, construction-July 1992; full occupancy by August 1993.
    Budget and Fund Source: $1,280,000 Series 1992A Bonds (revision), $200,000 Housing Reserve, Total Phase I Budget (as revised) $1,480,000.
    D. Graduate Student Housing and Conference Spa (project revision request)
    Scope of the project: Acquisition of the Value Inn by Cavanaugh’s (approved by the board of regents 11/19); renovation and conversion of 85 rooms as graduate student studio apartments (four for occupants with disabilities); correction of various life safety deficiencies; asbestos abatement; miscellaneous deferred maintenance items—roof replacement, HVAC and plumbing improvements; architectural/engineering fees.
    Justification: Original project scope for acquisition and renovation did not include deferred maintenance items, life safety correction, scope of the ADA-required livable units for the occupants with disabilities; expanded project scope is more cost effective and less disruptive prior to occupancy; a greater number to student rooms will enable UI to accommodate more students.
    Schedule: Design- May-June 1992; bid and award-June 1992; construction—July-November 1992.
    Budget and Fund Sources: $1,100,000 acquisition (Series 1992A bonds), $500,000 Orig., renovation (Series 1992A Bonds), $800,000 Addn’l renovation (Series 1992 A bonds) reallocation, total project budget; $2,400,000.
     5/14-15/92  20-22
     Life Science North Laboratory Room Renovation
     The Life Science North Laboratory Room 125 renovation creates two new research laboratories in a laboratory that remained partially unfinished during the 1986 renovation of the Life Science Complex. Fully operational space is needed by the Department of Bacteriology and Biochemistry to support current faculty research, graduate instruction, and to accommodate the in-coming chair of that department.
    The estimated project cost is $135,000 and will be supplied from College of Agriculture sources. A project approval form has been provided to the board’s facilities planner. The Board of Regents’ approval is requested to proceed with the project as outlined above.
     5/14-15/92  22
     Delta Tau Delta Utility Easement
     Approval is requested to acquire a 20-foot-wide utility easement from the Delta Tau Delta Fraternity on the university campus in exchange for land surveying. The easement is required to provide a route for the domestic water line upgrade project between Seventh Avenue and University Avenue schedule for construction this summer. The easement allows installation of the water line, other future utility upgrades, and access for maintenance by university personnel.  5/14-15/92  22
     College of Southern Idaho Joint Use Agreement for the Agriculture Science Center Building
     Approval is requested to enter into a joint-use agreement with the College of Southern Idaho for the university’s joint occupancy of the Agriculture Science Center Building on the CSI campus in Twin Falls. The space occupied by the university will be used to support agriculture research and extension activities in this part of the state. Terms of the agreement include a $4.29 annual per-square-foot occupancy rate and a 10-year term with renewal option. The source of funds for the agreement will be Agricultural Research and Extension appropriations.  5/14-15/92  22
     Contracts for Services/Agreements/Authorizations
     The University of Idaho requests approval of two agreements that establish cooperative contractual relations between the University of Idaho and the University of New Mexico. Development of these agreements reflects a new direction for the faculty and staff involved in the UI Microelectronics Research Center (MRC). The opportunity for several faculty and staff of the MRC to move to the University of New Mexico and in close proximity to several major national laboratories is viewed as an important element in sustaining the research program beyond the support of the Space Engineering Research Center (SERC) program. The UI MRC under this arrangement could receive $2.5 million over the next five years from the National Aeronautics and Space Administration (NASA).
    One agreement establishes an understanding about the ownership rights of intellectual property developed by faculty and staff of the MRC that recognizes the institution at which they worked when the idea developed. The second agreement establishes terms of the combined effort of the two universities to perform the objectives of the NASA-SERC which will be consortium between the universities to jointly participate in the NASA-SERC pursuant to Grant NAGW-1406. These two agreements are:
    1. Agreement among the University of Idaho, the Idaho Research Foundation, Inc., and the University of New Mexico concerning intellectual property rights, and
    2. Agreement between the University of Idaho and the University of New Mexico to form a microelectronics research consortium pursuant to NASA Grant NAGW-1406 or its successor.
    The drafts of each of these agreements are, at the time this agenda was prepared, at each institution and undergoing final review by the institutional administration and institutional legal counsel. The agreements are expected to be in final draft by Monday, June 15, 1992, and will be submitted to Board counsel on that date for review. President Zinser, Provost Bell, Vice President Wallace, and/or Roy Eiguren of Davis Wright Tremain, who served the university as counsel on this issue, will be available to respond to questions regarding these agreements. In addition, a patent attorney, Dr. Robert Storwick, who is also an electrical engineer, provided legal counsel on the intellectual property agreement and could be made available.
    M/S Bilyeu/Parkinson: To approve 1) the agreement among the University of Idaho, the Idaho Research Foundation, Inc., and the University of New Mexico concerning intellectual property rights; and 2) the agreement between the University of Idaho and the University of New Mexico to form microelectronics research consortium.
     6/25-26/92  15-16
     Board Action
     The UI report focused on teaching at the University of Idaho and how research enhances the teaching opportunities and undergraduate experience of the students. Dr. Simmons, Vice Provost for Teaching and Undergraduate Studies, gave a slide show presentation entitled “Teaching Enhancement Programs at the University of Idaho.” He covered the various seminar and workshop opportunities for UI instructors, as well as the variety of classroom video resources available for instructor use. A copy of the information covered by Dr. Simmons’ presentation is on file in the Office of the State Board of Education.
     6/25-26/92  21
     Request for Reauthorization of Positions
     In accordance with Section II.D. of Governing Policies and Procedures of the State Board of Education and Board of Regents of the University of Idaho, Board of regents’ approval is requested for the reauthorization of the vacant positions listed in Exhibit B. This listing includes positions funded from all sources and includes positions that may be vacant until September 1992, which is the next scheduled meeting of the Board of Regents.
    The majority of vacant positions have searches in progress or outstanding offers of employment. Also included in the listing are faculty positions for which the incumbent is temporarily being paid from grant or contract fund sources or who are in board-approved leave without pay.
     6/25-26/92  50
     Employee Medical/Dental Insurance
     Re: Minutes for June, 1991, page 59.
    Approval is requested to renew the employee medical and dental insurance contract with Medical Service Bureau/Blue Shield of Idaho for the period July 1, 1992 through June 30, 1993. The overall premium increase negotiated with the carrier is 8.5 percent. The annual cost to the university per employee will increase from $2,050 to $2,224; dependent premiums will increase proportionately. Modifications to the plan design which will introduce coverage for routine physical exams and well baby care as wellness benefits have been reviewed with the Faculty Affairs Committee, Staff Affairs Committee, and Health Benefits Advisory Group. Additional information on biweekly premium amounts and plan design information appears in Exhibit C.
     6/25-26/92  50
     Coordinated Program in Dietetics
     Re: Minutes for June, 1991, page 21.
    The university requests approval of the affiliation agreement (Exhibit D) which defines mutual responsibility of UI and Gritman medical Center in the placement of CPD practicum students at that facility.
    In reference, the board of regents approved continuation of the Coordinated Program in Dietetics (CPD) through the UI School of Home Economics following disassociation of Eastern Washington University from the former Consortium of Coordinated Programs in Dietetics (CCPD). The CPD program has been accepted for developmental accreditation by the American Dietetic Association and expects to receive full accreditation in late 1994 or early 1995. This agreement provides an additional hospital location for placing CPD students in a dietetics practicum experience.
     6/25-26/92  51
     Ground Water Management Plan
     Request approval of the revised final draft of the January 1992 Pullman-Moscow Water Resources Committee’s ground water management plan. The plan represents the work of twelve individuals over the past three years. Each of the six entities (WSU, UI, Pullman, Moscow, Whitman County, and Latah County) have been involved in writing the plan. The state of Washington’s Division of Environmental Quality and the State of Idaho’s Water Resources Department have reviewed and approved the plan. The public has participated in two workshops, and monthly meetings were conducted for the past three years to develop the plan.
    This plan was mandated by the State of Idaho, Department of Water Resources. The goals of the plan are:
    • To provide for future beneficial use of basin ground water without depleting the basin aquifers while protecting water quality.
    • To promote a program of public education and awareness regarding basin ground water management issues.
    • To promote careful monitoring and analysis of the ground water level and usage data for the basin.
    • To continue to explore possible supplemental water sources for anticipated and potential future use in the basin.
    • To review and to make recommendation on all water use or land use applications whose anticipated impact on the ground water system potentially lies outside the stated goals of the plan or policies adopted by the member entities.
    Excerpts from the plan are attached as Exhibit E. These excerpts include and overview of the plan and the University of Idaho Action Plan. The complete plan is on file in the Office of the State Board of Education and the University of Idaho Financial Vice President’s Office.
     6/25-26/92  51
     Kappa Theta Alpha House Lease Purchase
     Approval is requested to enter into an agreement with Alpha XI Delta and the Kappa Alpha Theta House corporation for the lease and purchase of the Kappa Alpha Theta House on the camps. A fair value purchase price will be negotiated pending the board of regents’ approval. Currently, the university is leasing the building and operating it as an overflow house for the Greek sorority system. The proposed purchase agreement provides for lease of the property for a one year term by Alpha XI Delta’s national organization and the university, with purchase to occur within the term of the lease. The university will guarantee the purchase by either Alpha XI Delta, another fraternal organization, or the university. If the university choses to purchase the building, a bank loan will be the fun source. By guaranteeing the purchase of the property, the university will facilitate colonization of a new fraternal organization to campus to help ensure the building continues to function for the benefit of on-campus housing.  6/25-26/92  51-52
     ISU/UI Center for Higher Education Ground Lease
     Approval requested to enter into a ground lease collectively with Idaho State University for land owned by the University of Idaho Foundation, Inc., at University Place in Idaho Falls. The site will house the ISU/UI Center for Higher Education. The Lease includes approximately seven acres, a term of 99 years, and a rental rate of $1.00 per year, equally shared by the two institutions.  6/25-26/92  52
     GTE Utility Easement
     Approval is requested to grant a perpetual easement to General Telephone of the Northwest, Inc. (GTE) allowing construction of a telephone pedestal site serving west Moscow and the adjacent rural areas. GTE will pay the university a one-time fee for the easement. The site is located on the western edge of property owned by the university located north of State Highway 8 in Moscow. A full legal description describing the site will be included in the easement document.  6/25-26/92  52
     A Street/Farm Road Dedication and Project Support
     Approval is requested to dedicate 1.38 acres of university land located northeast of the Palouse Empire Mall in Moscow to the City of Moscow. The dedication would provide part of the local match for a federally funded highway aid project to extend A Street and realign Farm Road on the North side of Moscow. The city has also requested temporary easements on an additional 3.2 acres to support construction on the project. The project will benefit the university by improving access and increasing property value on university owned property in the area and will benefit the community by improving access to the Palouse Empire Mall and north Moscow.  6/25-26/92  52
     Student Accident and Health Insurance
     UI will continue to offer a three-tier plan of student insurance in 1992-93. All students will be covered by mandatory accident insurance, all non-resident alien students and all students who do not decline coverage will be covered by optional health an extended accident insurance, and those students who do not decline coverage will be covered by optional health and extended accident insurance, and those students who elect coverage will be covered by catastrophic medical insurance. Premiums for tiers 1 and 3 in 1992-93 will remain constant; premiums for tier 2 optional health and extended accident coverage will decline by eight percent from $321 to $297 per year to introduction of the “soft option” marketing approach. A detailed explanation of the insurance plan, together with a copy of the ASUI Senate Resolution favoring the “soft option” marketing approach, are included in Exhibits G and H.  6/25-26/92  52
     One Percent Initiative
     UI: Dr. Zinser urged the Board to pass a resolution against the 1% Initiative and include in it ways the Board can work with other agencies to take a look at the tax structure. There would be a $10.7 million cut on the UI campus. Alternatives would be the reallocation of resources, reducing student capacity by 2,900, increasing student fees, eliminating positions, cutting salaries, or deleting programs.
    M/S Mahoney/Fields: To adopt a resolution to oppose the passage of the 1% Initiative. A roll call vote was taken. In favor 6; against 1; absent 1: A copy of the resolution is on file in the Office of the State Board of Education.
     9/17-18/92  23
     Academic Affairs: UI
     Dr. Tom Bell, Provost for Academic Affairs and Research, commented that the emphasis in the university’s teacher education is graduate education of teachers, counselors, and administrators. The university is also committed to professional development programs for superintendents and principals. A special emphasis is on preparing faculty members for the future. It is also a university-wide goal to work with the public schools in improving the quality of science teaching in Idaho. A video tape was then shown which covered the plans, accomplishments, and aspirations of the UI.
    Included in the tape was the various summer programs provided for teachers; the initiation of new outreach efforts to public schools and off-campus sites; development of new math and science programs for schools; increased interaction between public schools and university faculty; creation of a university/school partnership called the “Idaho Collaborative” which helps revitalize schools and teacher education. The tape then covered the teacher education program at the University of Idaho and the accessibility of university programs throughout the state via telecommunications.
     9/17-18/92  41
     ISU/UI Ground Lease
     Approval is requested to enter into a ground lease agreement with Idaho State University and the University of Idaho for land owned by the University of Idaho Foundation, Inc., at University Place in Idaho Falls. The site will house the ISU/UI Center for Higher Education. The lease includes approximately seven (7) acres for a term of 99 years, with an option for renewal.
    Dr. Barton informed the Board that the agreement has been mutually agreed upon by the University of Idaho, the UI Foundation, Idaho State University, and the Division of Public Works. The groundbreaking will be held on Monday, September 21.
    M/S Mosman/Evans: To approve the ground lease agreement for the ISU/UI Higher Education Center in Idaho Falls.
     9/17-18/92  42
     General Education
     The FY92 carryover funds in General Education that are available for nonrecurring expenses in FY93 are $593,005. Of this amount $325,674 is restricted to the completion of Board directed activities such as the HERC projects and matching grants, EPSCoR, and the Hazardous Waste Research Center activities. Also included in the carryover funds are $144,197 of receipts in excess of authorized spending levels and a balance of carryover funds of $123,134. The Board of Regents’ approval is requested to use these funds for temporary faculty appointments, support for fall semester extra class sections and for the UI share of the Idaho Falls Coordinator costs.  9/17-18/92  52
     Agricultural Research & Extension Service
     The FY92 carryover funds in the Agricultural Research and Extension Service that are available for nonrecurring expenses in FY93 are $336,204. Included in this carryover amount are $173,225 of net receipts in excess of authorized spending levels and a balance of carryover funds of $162,979. In accordance with guidelines provided when the funds were received, the board of regents’ approval is requested to use these funds for temporary faculty appointments, support for Fall semester extra needs in several priority programs such as waste management, food quality and safety, water quality, agricultural sustainability, youth and families at risk and operating support for the research and extension centers.  9/17-18/92  52
     WAMI Medical Education Program
     The FY92 carryover funds in the WAMI Program that are available for nonrecurring expenses in FY93 are $9,329 of miscellaneous receipts. These funds will be used to provide faculty support in the Introduction to Clinical Medicine courses. Due to the State FY92 revenue shortfall, carryover of State General Account funds was not authorized for this program.
    As a result of discussions with the University of Washington Medical School regarding the contract rates, UW has agreed to reduce the base contract by $71,300 in FY93. Board of Regents’ approval is requested to use $68,900 of this amount to address the Governor’s 1.5% holdback for the Health Education Programs. Pending the Board of Regents’ approval, these changes have been discussed with the LBO and DFM analysts and have been incorporated into the FY94 request materials.
     9/17-18/92  52
     Flexible Spending Account Cafeteria Plan
     Approval is requested to establish a flexible spending account qualified cafeteria plan under Section 125 of the Internal Revenue Code. This plan will enable all UI employees who are eligible for medical benefits to designate pre-tax payroll withholdings to establish medical expense and dependent care expense flexible spending accounts. For ease of administration of university plans to merge flexible Spending Account plan with the Section 125 qualified health benefit Premium Only Plan which was previously approved by the board of regents in June 1991.
    Approval is also requested to enter into an administrative services contract with Manley Administrative Services.
    A summary of the Plan Document appears at Exhibit F. A summary of the Administrative Services Agreement appears at Exhibit G. The Plan Document and the Administrative Service Agreement have been reviewed by counsel retained by the university who specialize in Internal Revenue Code matters and by the university’s employee benefits consultant, and copies of both documents have been shared with board of regents staff. Flexible spending accounts, for both medical and dependent care expense reimbursement respond to interest and recommendations of university faculty, the Staff Affairs Committee and the Health Insurance Advisory Group, and reflect the university’s interest in recognizing an Employee Family Support focus in administering its employee benefit programs.
     9/17-18/92  54
     Coordinated Program in Dietetics
     Re: Minutes for June 1992, page 51
    The university requests approval to enter into affiliation agreements with the Veterans Administration Medical Centers at Boise, Idaho and Spokane, Washington and with Eastern State Hospital at Medical Lake, Washington, the Boise School District, and the St. Joseph’s Regional Medical Center in Lewiston, Idaho. These agreements provide hospital locations for placing CPD students in a dietetics program experience. Copies of the agreements, which specify mutual responsibility of the university and the other parties in providing practicum experiences for dietetics students have been made available to board of regents staff.
    In order to ensure availability of sufficient locations to place students, the university is renewing agreements for the CPD program with several of the facilities with which agreements had been in place under the former CCPD program. The form of those agreements is the same as was approved by the board of regents in June 1992. Approval is now being sought for the specific agreements enumerated above because the first two follow the Veteran’s Administration format and the last three are with institutions with which the university did not previously have an agreement under the CPD program.
     9/17-18/92  54
     Engineering/Physics New Space
     Request approval to proceed with the design and construction of a 62,000 gross square foot Engineering/Physics/National Center for Advanced Transportation Technology (NCATT) Building. The request is to authorize the university to proceed with the new construction portion of the total facility needs for engineering and physics. The funding for this project (Phase I) is totally provided by federal and private funds. A request was included in the FY94 Capital Budget Request for the needed funds for renovation of the existing space (Phase II) as specified by the current program plan.
    The new facility will be located east of the Engineering Complex in an existing parking lot. Scope of the project in addition to the new building includes: site development, all necessary utilities, accommodation for displaced parking, architectural fees, and administration of the project. The Phase I Project budget is $13,600,000. A U.S. Department of Transportation grant for $8,000,000 and $5,600,000 in UI gift funds comprise the existing and projected revenues. Full documentation for the project has been reviewed with state board staff.
    Phase II will include renovation of existing facilities and is the subject of a separate university fund request, part of the FY94 Capital Budget.
     9/17-18/92  54-55
     Adjustment in Scope of Family Housing Project
     Request approval to modify the scope of the family housing project to incorporate the provision of water distribution facilities as part of the university water system. The original plans assumed this addition of family housing to the city water system. Subsequent discussions with the city have resulted in this plan to accommodate this project within the university water system. The cost of $375,000 will be covered with auxiliary service reserves, WWP energy savings rebates, and an interfund loan on $300,000 to be repaid with the user fees assessed tenants to the facility.  9/17-18/92  55
     Update on Power of Attorney for the Palouse Empire Mall Ground Lease
     Re: Regents’ minutes for March 1976, pp. 36-37; June 23, 1979, p. 46; and June 28-29, 1988, p. 77
    Request approval to appoint Jerry N. Wallace, UI Financial Vice President with regents’ power of attorney for matters regarding the Palouse Empire Mall ground lease. The Master Ground Lease, paragraph 9, for the Palouse Empire Mall, indicates that the “Lessor (The Regents of the University of Idaho) will at all times during the term of this lease maintain on deposit with the Lessee (E.D. McCarthy, Inc.) a current and valid power of attorney designating one of the Lessors’ officers or employees as its attorney-in-fact to execute in its name and on its behalf any such agreements, easements and other instruments as may be necessary to establish the easements and rights of way…” The Board of Regents have in the past designated the Financial Vice President and Bursar as its attorney-in-fact as required by the master ground during their term a Bursar. The power of attorney for signature by the president and secretary of the Board of Regents of the University of Idaho is attached as Exhibit H.
     9/17-18/92  56
     Hair Salon Space in Student Union Building
     Request approval to enter into a lease for space in Room 102 of the Student Union Building with Jess and Julia Caudillo for operation of a hair salon. This location is currently used as a hair salon. The Caudillos’ desire to continue operation of the business at the current location. The term of the lease will be for five years with one five-year extension option. Annual rent will be $2,400 with yearly increases throughout the term of the lease based on the CPI. The proposed lease continues a well received service in the main public access building on campus.  9/17-18/92  56
     Sweet Avenue Property- Option for Acquisition
     The summary provided a status report of the efforts taken since board approval in October 1991 to proceed with acquisition of a land parcel known as the Sweet Avenue Property. This property is bordered by Sweet Avenue, Railroad Street, College Avenue and roughly Paradise Creek. As was presented last year the conditions of acquisition are complex; required assessment of those conditions has been carefully undertaken and has required considerable time. It now appears that an additional six months is required to conclude these tasks. This status report is provided to keep the board advised on the progress to date.  9/17-18/92  56
     Board Action
     Dr. George Simmons represented Dr. Zinser. He informed the Board that a Diversity Week has been scheduled for November 1-6 during which a series of forums, discussions, and workshops will take place. That same week, a quorum will be held on improvement of teaching at the university level, which will include how to reach out to certain segments of the population. There was an advisory board meeting held recently with the Martin Institute of Peace Studies and Conflict Resolution which recognized the tremendous amount of conflict locally, regionally, and internationally caused by diverse populations not being in accord on issues.
    The general education curriculum is being reviewed. An American Studies program was added, which included ways to incorporating minority populations into the mainstream of America’s economic base. The university has a minority recruiter. There are new scholarship opportunities for minority students, and the number of minority students has increased.
     10/21/92  11
     UI Campus Tree and Shrub Endowment
     The University requests approval to transfer approximately $60,000 to the University of Idaho Foundation from its tree replacement account to establish an endowment fund to be called the “UI Campus Tree and Shrub Endowment.” The endowment will be invested in the Consolidated Investment Trust (C.I.T.). The resulting investment income will be used only for the acquisition of trees and shrubs for planting on the main campus grounds, while realized capital gains will be considered principal and reinvested. The $60,000 comes from insurance proceeds the university received as compensation for damages sustained by campus trees and shrubs during the January 1990 windstorm.
    Since the 1990 windstorm, more than 205 trees have been planted as partial replacement of the damaged trees. Establishment of an endowment will ensure the university has a perpetual source of funding to enable it in the future to replace trees and shrubs which are lost due to disease, insects, extreme weather conditions, and construction. Also, it will give alumni and friends an opportunity to make charitable donations to an endowment dedicated to the enhancement of the campus grounds.
     10/21/92  29
     Change in Natural Gas Contract
     The university requests board of regents’ approval to sign an agreement with Washington Water Power for a “firm” natural gas contract. Currently, the university is operating under an “interruptible” natural gas contract. No increase in total cost to the university is projected for the proposed contract for natural gas for a typical year. The university will benefit from the new contract by being ensured of having an uninterruptible source of natural gas during a service curtailment. Under the current interruptible contract, if WWP experiences a greater demand for natural gas than the supply would allow, the university’s supply would be shut off. If the wood fuel boiler were to fail during the curtailment, the university would be without any fuel supply.  10/21/92  29
     Steen Property Lease/Purchase Option
     In October 1987, the board of regents authorized the university to enter into a lease agreement for approximately 40 acres of research farmland located north of Moscow (for background information please see October 20-21, 1987, board of regents’ minutes, p. 31). The term of that agreement expired on September 1, 1992, and will not be renewed. The College of Agriculture has located approximately 95 acres of replacement farmland located on the west side of Highway 95 between Moscow and Genesee, Idaho, that is suitable for research activities.
    Approval is requested to enter into an agreement with Robert and Carol Steen to lease with an option to purchase the aforementioned approximately 95 acres of farmland. The subject property is adjacent to approximately 120 acres of farmland the university received in 1982 in an undivided one-half interest with Father Flanagan’s Boys’ Home of Boys Town, Nebraska. The university purchased the Boys Home interest in the property in 1990 (see January 24-25, 1990, board of regents’ minutes, item 5.51, pp. 32-33).
    The term of the lease will be for one year and the annual rent will be $60 per acre of tillable land. The property is located in the west half of the Southeast ¼ of Section 34, Township 38 North, Range 5 West, Boise Meridian and the Northwest ½ of the Northeast ¼ of Section 3, Township 37 North, Range 5 West, Boise Meridian. The university may exercise the option to purchase the property at any time for a price negotiated at or below the appraised value. Funding to cover the rent/acquisition will come from Agricultural Research and Extension resources.
     10/21/92  30
     U of I-Idaho Falls Industrial Park Space Lease
     The university requests approval to enter into an agreement with Triangle Recreational Sales and Services, Inc., to lease a 9’x20’ office, a 15’x60’ garage/storage area, and parking space at the Idaho Falls Industrial Park. The space will be used to support graduate programs in nuclear engineering offered at the Idaho Falls Center for Higher Education. No hazardous materials will be used or stored at the site.
    The lease will be for one year and the monthly rent will be $350. The agreement may be assigned with prior written approval from Triangle Recreational Sales & Services, Inc. The university will be responsible for the care and maintenance of the leased area, with the exception of exterior painting and roof maintenance. Use of the leased area will be subject to the Lease Restriction and Covenants of the Idaho Falls Industrial Park and all applicable federal, state and local statutes and ordinances. Funding to cover rent will come from Idaho Falls Center for Higher Education operations resources.
     10/21/92  30
     Naming of Classroom 2000, Coeur d'Alene Center
     The university requests board of regents’ approval to name its new Classroom 2000 at the University of Idaho’s Coeur d’Alene Center in honor of Provost Thomas O. Bell. He began teaching in 1953 and came to the university in 1966. Provost Bell has given a total to 39 years of service to public education, to the university, to Idaho, to the welfare of the students, and to the advancement of education at all levels. The name of this classroom is in recognition of his dedicated service and leadership. The classroom will be named the “Thomas O. Bell Classroom 2000.”
    Classroom 2000 features state-of-the-art math, science, and computer technology which will be used to provide curricular and technical instruction for regional elementary teachers.
    This item was removed from consideration until a later date.
     10/21/92  30-31
     Notice of Intent
     Bachelors of Science (BS) and Master of Science (MS), Environmental Science. The Notice of Intent was received; a full proposal will be submitted at the January 1993 meeting.  11/19/92  8
     Personal/Student Affairs
     Dr. Zinser and Ron Force, Dean of Library Services, covered the automated library systems at the University of Idaho. The university belongs to a consortium network (Colorado Alliance for Research Libraries (CARL)) which allows the consortia participants to interconnect all state-supported academic libraries. The UI version of CARL can be accessed through terminals in the UI library, through hundreds of computers throughout the campus, by individuals off-campus who have modems in their homes or businesses, as well as worldwide through InterNet. Mr. Force then explained how the system works, how it works as the system continues to mature, and what it means to Idaho.
    Dr. Zinser informed the board that the University of Idaho is one of fifteen institutions in the country participating in a Lily Foundation-sponsored project with the American Association of Colleges. This project involves improving the general education core curriculum for undergraduate students as well as developing core curricula at the upper division level. The purpose of this project is to have the sixteen institutions develop and improve their core curricula, then share that information and wisdom at the national level.
    The university held their third teaching forum which focused on evaluation of teaching using the teaching portfolio. The portfolio utilizes the students’ opinions of the teacher, incorporates the faculty members’ own assessment and plan, video tapes of their instruction, peer evaluation, etc.
    A booklet was distributed which the university uses to introduce faculty out in the field to faculty on campus. The booklet was entitle “A Week in the Life…” and provides a resume and a weekly log of duties performed by each of the four individual covered in the booklet.
     11/19/92  20
     The University of Idaho Foundation, Inc., and the Consolidated Investment Trust Financial Statements
     Audited financial statements of the foundation and the CIT for fiscal year end June 30, 1992, were mailed on October 28, 1992, to the Board of Regents in accordance with The Regents of the University of Idaho Governing Policies and Procedures Manual, Section V, Subsection D, paragraph 7C and Section V. Subsection E, paragraph 6b (revised 1991).
    Copies of these audited financial statements are on file in the Office of the State Board of Education.
     11/19/92  31
  • 1993-1994
     Item  Motion  Date  Page
     Confirmation of Interim Action
     Dr. Zinser Provided a handout which gave a progress report on student life on campus. She commented that about $300,000 in extramural funding is pending to provide education relating to AIDS awareness, alcohol education, and cultural awareness. Another handout covered distance education and telecommunications activities. Copies of these handouts are on file in the Office of the State Board of Education.
    University Extension agents will be on campus on March 22-24 for an in-service education program. The spring faculty meeting will be held at the same time so that the faculty and extension agents can become better acquainted. The Board members were invited to attend.
     2/25-26/93  7
     Institutional/Agency Agendas
     M/S Mosman/Bilyeu: To accept the University of Idaho agenda except for the item concerning changing the salary, title, and duties for Dr. Arthur Smith.
    M/S Mosman/Parkinson: To not approve the item changing Dr. Arthur Smith from Professor of Law and Associate Dean @ $84,229.92, fiscal year appointment, to Professor of Law and Acting Dean @92,394, fiscal year appointment.
    Dr. Bell provided additional information to justify the increase in salary and change in joby title and duties requested for Dr. Smith. After discussion, a roll call vote was taken. In favor 4; against 2; absent 2. Mrs. Fields and Mrs. Mahoney voted no.
    Mr. Mosman explained that his reasoning behind voting against this item was to send a message to the administrators. Mrs. Fields stated that there should be a policy of dealing with issues like this rather than picking one name off of a list to try to solve the problem. Mrs. Mahoney felt the Board was micromanaging. Mrs. Bilyeu stated that her message was for the administrators to be cognizant of administrative costs, i.e. the need for both deans and associate deans. It was recommended that a policy be developed to handle such items.
     2/25-26/93  10
     Cooperative Agreement/UI-University of Newcastle upon Tyne
     Request approval to sign an agreement with the University of Newcastle upon Tyne, to establish a cooperative agreement for exchange of faculty and students, cooperative research programs, and other programs of mutual benefit. UI administration of this agreement will be provided by the International Programs Office, with anticipated participation by the colleges of Business and Economics, Agriculture, Mines and Earth Resources, Letters and Sciences, and Engineering.
    This friendship and cooperative agreement will be expanded by periodic work plans specifying proposed activities. Individual task orders, to include names of participants, budgets, work plans, and financial obligations of both institutions will be agreed to by both parties in advance of undertaking specific projects under this cooperative agreement.
    This agreement will have an initial duration of five years and will be in force from the date of the signatures. The agreement may be terminated by either party with six months advance notice, with effective date adjusted to accommodate any students who may be in active exchange status.
     2/25-26/93  34
     Kappa Alpha Theta House Purchase/Renovation
     Re: Board of Regents’ Minutes, June 1992, page 51.
    Request approval to renovate the former Kappa Alpha Theta House to address appropriate renovation and maintenance needs consistent with university housing standards, and to satisfy the requirements of the Americans with Disabilities Act and Uniform Building Code. The estimated cost of the renovation is $270,000. Plans for this project have been reviewed by the board of regents’ facility planner, Joan Racki, and are consistent with board standards. The University also requests approval of the Resolution attached as EXHIBIT C which designates Jerry Wallace as the board of regents’ lawful agent for the purpose of securing commercial bank financing of up to $670,000 to provide the funds necessary to purchase the property and to renovate the building. Acquisition of this facility ensures the continuing availability of campus housing for 45-60 students. Repayment of the loan will be from rental revenue of the facility.
    The university received authorization at the board of regents’ June 1992 meeting to enter into an agreement with Alpha Xi Delta Fraternity and the Kappa Alpha Theta House Corporation for the lease purchase of the Kappa Alpha Theta real property located at corner of Sweet and Deakin Avenues on the university campus. Alpha Xi Delta has withdrawn from the negotiations, and the university will execute the option to acquire the property for $400,000 using a bank loan as the funding mechanism with repayment from rental revenue.
     2/25-26/93  34
     Retirees' Medical Insurance Program Review
     As has been previously discussed with the finance committee, the university is analyzing alternatives available to modify the retiree’s medical insurance program to provide adequate control of the financial obligations of this program. The following chronology of the evolution of the program is provided for general information:
    • The UI Group Health Plan was initially approved by the board of regents of the University of Idaho effective December 1949.
    • Initially the premiums were entirely paid by the employees; the board of regents approved a university contribution of 50% of the premium amount effective December 1957.
    • In December 1963, the board of regents approved continuing insurance benefits for qualifying retirees on the same basis as provided by active employees; with specific reference to payment of the premium on the same basis as employees.
    • In February 1976, the board of regents approved increasing to 100% the UI contribution to employee group health premiums effective July 1, 1976.
    As mentioned at the last meeting, the university has engaged the services of Milliman and Robertson for an actuarial review of UI post retirement benefit obligations. The university is, with the assistance of Milliman and Robertson, verifying the refining earlier findings of accrued and estimated the financial obligations for this program Milliman and Robertson are also currently retained by the State of Idaho Office of Group Insurance and the Idaho Public Employees Retirement System. After discussions with the University, Milliman and Robertson have proceeded with a three-phase study of the UI’s post retirement program with the objective of identifying means of reducing unfunded liabilities and containing future costs to UI. The study will:
    1. Update projected values to January 1993 or the most recent date for which census data are available.
    2. Based on the updated valuation, assess the effect of possible plan design changes. These plan design changes are expected to include consideration of the effect of transferring to retirees a portion of retiree medical costs or health benefit costs.
    3. Based on the updated valuation, assess the impact of available pre-funding alternatives.
    Recognizing that any changes to the existing plan must meet legal and moral obligations to incumbent employees, the university has retained legal counsel to assist in reviewing and analyzing alternatives identified in the actuarial study. Conclusion of these analyses will provide a basis for considering future changes to the plan, in consultation with faculty and staff, and formulating a university recommendation to the board of regents for modification of the program.
     2/25-26/93  35-36
     Computer & Information Technology Upgrade
     The university has been actively engaged in the evaluation of its information technology capabilities and is positioning itself to address the significant, unmet, computing needs cited by several different reviews. Of notable interest to the Finance Committee was the November 1993 Management Letter comments from Arthur Anderson.
    Fritz Hibbler was employed by the university on July 1, 1992, as the Director of Computer Services. IN the seven months since his arrival, Fritz has made a great amount of progress in addressing a broad range of crucial issues in academic computing, administrative computing, telephone systems and data networking. Reorganization of Computer Services under his leadership will provide improved university support and service for campus-wide computing. He has submitted an Action Plan for Computer Services to develop process and plans for upgrading the academic and administrative computing environments and associated voice, video, and data communications infrastructure. The Action Plan for Computer Services includes two other significant points: the first is to re-engineer academic and administrative computing with current technologies consistent with modern, distributed, computing environment, and the second is to provide training for computer service’s staff to support this paradigm shift. The Action Plan also calls for Computer Services to pursue opportunities with other state institutions, agencies, and private businesses in forming synerginistic partnerships.
    Extensive efforts have been undertaken to assess student, faculty, and staff utilization of academic and administrative information systems. Representative committees were established to synthesize and articulate the instructional and research computing needs of students and faculty, along with their use of student records and other operational support systems. The committees are reaching closure of their findings and are assimilating the implications these findings will have on providing a flexible responsive computing environment capable of supporting a wide range of applications and access. At this time, it is becoming increasingly evident that the most cost effective, long-term, general strategy will be to convert the current administrative system to a different hardware and software platform; rewire the entire university’s communications infrastructure; and continue to upgrade and modernize the academic computing environment. These changes represent a significant departure from our traditional computing environment and care is being taken to adequately anticipate and plan for such a transition.
    This informational item is provided to update you on the progress of the plans for a system conversion that will address the cited needs in administrative computing and will lead the way to providing a significantly enhanced computing environment for academic use. A recent survey of graduates revealed that, once in the job, 70 percent of them advised us to place a higher emphasis on the use of computing and information technology in the academic environment. This effort is seriously addressing this emphasis. A calendar for concluding the plan and undertaking selection, acquisition, and funding of the conversion will be presented by the university at the board of regents’ March meeting.
     2/25-26/93  37
     Center for Higher Education in Idaho Falls
    Mr. Kevin Bodily and Dr. Fred Rose displayed drawings of the Center and informed the Board of the progress being made.
    Dr. Barton commented that the lease with the University of Idaho Foundation has been signed and cleared through the Division of Public Works. In the future, the institutions will be bringing an agreement to the Board for the operation of the building and some program considerations.

     4/15-16/93  4
     President's Report
     Dr. Zinser informed the Board that the University of Idaho has received a National Science Foundation grant for $500,000 over the next three years for faculty in chemistry, geology, physics, and biochemistry to come together and produce new ways of preparing teachers going into elementary education.
    Dean Thorton, a chief executive at Boeing, has agreed to chair the campaign for raising funds for the UI engineering facilities.
     4/15-16/93  19
     FY93 Funds Adjustment: UI Special Program
     The FY93 federal formula funds appropriation for Agricultural Research and Extension Service will exceed the original budget estimate by $125,828. Congruent with the federal guidelines for these funds, Board of Regents’ approval is requested to use the funds to address support needs in several priority programs such as waste management, food quality and safety, water quality, sustaining agriculture, youth and families at risk and operating support for the Research and Extension Centers.  4/15-16/93  40
     McGovern Real Estate Gift
     Mary Alice McGovern, U of I class of 1943, has offered to give the University of Idaho College of Forestry, Wildlife and Range Science 238 acres of land located in Kootenai County, Idaho, near Post Falls to establish a tree farm as a perpetual memorial of her brother, Matthew McGovern. The college has reviewed the site and estimates that the timber on the site has a market value of at least $400,000.
    An evaluation of the site was conducted and did not identify any potential sources of, or past uses that may have caused, environmental contamination. The college would manage the site as a self-supporting facility in accordance with Ms. McGovern’s desires. Authorization is requested to accept this generous gift in the name of The Regents of the University of Idaho in accordance with Board Policy V.E.1., Acceptance of Gifts.
     4/15-16/93  40-41
     SeCan Association-College of Agriculture
     Approval is requested for the university to enter into an agreement with SeCan Association of Canada. SeCan is the technology transfer company for crop varieties developed by Canadian public plant breeders and released under royalty agreements.
    The Idaho Agricultural Experiment Station will cooperate with SeCan to make selected Canadian plant varieties available to Idaho producers. The agreement provides for royalties, assurances and reciprocity so that specific Idaho varieties which are licensed with royalty can also be marketed and grown in Canada.
    This agreement has been reviewed by counsel to the university.
     4/15-16/93  41
     Capital Construction Plans
     In accordance with regents’ policy requiring approval of project revisions greater than 5% of $100,000, the following project submitted for approval of changes to scope and budget:
    5.41 Wallace Basement Renovation
    This project was initially approved in June 1992 at a cost of $80,000. The fund source was the Auxiliary Reserve Account. The original scope included conversion of 3,000 square feet of unfinished support space in the basement of the Wallace Residence Center for use of a small student convenience store, carrying dry goods only, and replacement of a student study lounge located on the second floor.
    During design, the project area was expanded to 3,300 square feet. Maintenance and repair items and additional mechanical and electrical system work supporting the current project and providing capacity for future renovations were also identified. Student input was solicited and led to enhancement of the convenience store, including the addition of equipment for cold drink and frozen storage and food preparation equipment. Offices of the Residence Hall Association were also added to the project.
    The revised cost of the project is $235,000 and the fund sources are the Housing and Food Service Reserves. The revised scope provides more functionality to better meet the needs of students and provides needed study space in an area that is conveniently located for a large population of students. (41-42)
    5.42 Gault-Upham Residence Halls Exiting Upgrade
    This project is the third phase in the university’s program to upgrade safety systems in residence halls. Priorities were developed in response to a 1986 study commissioned by the university that comprehensively examined safety issues in residence facilities and recommended a phased implementation plan. Work in Gault-Upham started in 1990 to address electrical, signage, critical exiting improvements, and protection of egress to comply with current rode requirements including the Uniform Buildings Code, Uniform Fire Code, and the Americans with Disabilities Act.
    The project scope includes construction of a physical interconnection between the two halls and construction of a stair tower to provide a required additional exit. The interconnection and stair tower are the most cost effective option to provide the required protected egress form the halls. The estimated cost of the project is $270,000, and the fund source is Housing Operating Funds. (42)
    5.43 Elevator Addition and Accessibility Renovations to the Student Union Building
    Authorization is requested to construct an addition onto the Student Union Building for a hydraulic-type elevator providing access to all floors. The multilevel building has only a service elevator, located in a remote, inaccessible location. Passage of the American with Disabilities Act has moved this project to a high priority position. The installation of a passenger elevator in the building is required to address full accessibility requirements and for improved vertical circulation for the general public within the facility.
    The design of the building limits location of the new elevator and associated renovations to one area. The project will include installation of the elevator, modification for disabled access (ramps, travelways, etc.), and renovation of affected spaces.
    The Student Union Building is one of the university’s highest public use buildings, making it important to improve access to the entire facility. The project is estimated to cost $500,000. The source of funds will be Student Union Building Renewal and Replacement. (42)
     4/15-16/93  41-42
     Resolution- University of Idaho's Note to First Security Bank
     The University of Idaho has been authorized to secure commercial bank financing of up to $670,000 to purchase and renovate the Kappa Alpha Theta House (February 25, 1993). To achieve a more advantageous interest rate, the Regents are requested to approve a resolution (Attachment 3) that designates the loan as “qualified for exempt obligation” under Section 265(b)(3) of the Internal Revenue Code. In addition, the Regents must certify that the amount of such loan and similar obligations of the University of Idaho for which such designation may be made will not exceed $10 million during the 1993 calendar year.
    M/S Shurtliff/Fields: To approve a Resolution that designates the Note and Loan Agreement with the First Security Bank of Idaho, to the amount of $670,000, as “a qualified tax exempt obligation” for the purposes and with the meaning of Section 265(B)(3) of the Internal Revenue Code of 1986. The Resolution also certifies that the amount of such loan and similar obligations of the University of Idaho for which such designation may be made will not exceed $10 million during the 1993 calendar year.
    5/13-14/93  14
     Full Proposal: Bachelors, Biological Systems Engineering
     It was agreed by consensus to allow this proposal to be forwarded to Joint Session under 3.1 New Programs.
    The proposed new program will train individuals with expertise in engineering fields related to the environment, aquaculture, forestry, food processing, biotechnology, and bio-remediation. This new degree has been developed cooperatively with a similar Biological Systems Engineering program at Washington State University.
    M/S Fields/Eaton: To approve the Bachelors, Biological Systems Engineering, at the University of Idaho.
     6/24-25/93  11, 21-22
     Computer & Information Technology Upgrade
     Reference: Regents’ Minutes, 2/25-26/93, pages 36-37
    Request approval to proceed with the acquisition and implementation of hardware and software to upgrade the institutional computing and information technology. The university has been actively engaged in the evaluation and planning for enhanced computing and information technology to respond to the needs as experienced on campus and cited by several evaluations including the most recent Management Letter of Arthur Andersen.
    Our major goal in the enhancement of computing and information technology id to create a uniform environment that maximizes the interoperability and maintenance support between the academic and administrative computer systems. The “administrative and computing system,” comprised of alumni and development, student records, and financial records will substantially benefit both the academic computing environment and the administrative decision-support system at the UI. The administrative computing environment will be based on a single, cohesive, secure, relational database that will allow easy, ad hoc retrieval of information by students, academicians, and administrators with the proper security clearance. Having the administrative computer system reside in the institutional computing environment ensures compatibility with the academic systems and allows us to leverage our investments in improving the academic computing environment.
    In developing the strategy for upgrade of the institutional computing and information technology, we have collaborated with the State of Idaho, Bureau of Information Resource Management (IRM), the Board office staff, all constituents of the institutional computing and information technology clientele, and exhaustively surveyed the private sector in determining the state of current capability and the highest probability for future development of computing and information technology. This effort resulted in a comprehensive Request for Proposals (RFP) which was reviewed by IRM and has been issued with responses due June 3 for software vendors and June 10 for hardware vendors. By the time of the June regents’ meeting, the campus committee will have selected the vendors for software and hardware.
     6/24-25/93  53-55
     Requistion  A request for proposals for the transmission electron microscope was issued to seven suppliers. Four responses were received and the successful quotation was from JEOL U.S.A., Inc., of Peabody, Massachusetts. The decision to award the bid to JEOL was arrived at on the basis of technical capabilities, cost of the instrument, and the service and warranty offered by the vendor. Murdoch Charitable Trust to purchase this instrument.
     Institute for Materials and Advanced Processes, College of Mines and Earth Resources
    Transmission Electron Microscope
     $445,000
     6/24-25/93  55
     Memorandum of Understanding between the UI and the USDA (Dubois)
     Request approval of the Memorandum of Understanding (MOU) at Exhibit C between the Regents of the University of Idaho and the United States Department of Agriculture, Agricultural Research Service (ARS) for operation of the U.S. Sheep Experiment Station at Dubois. Cooperative activities at the location will facilitate continued development, enhancement, and expansion of research to serve the sheep industry of the nation and particularly the range sheep industry of the western states.
    This MOU is clarification of the Master Memorandum of Understanding implemented in 1957 between UI and the ARS. This subagreement futher defines responsibilities of the parties, ownership of livestock and use of receipts from sale of animals, animal by-products, and land-lease agreements with respect to the Dubois facility only.
     6/24-25/93  56
     University Studies Abroad Consortium (USAC) Affiliate Membership Agreement
     Request approval for the agreement shown as Exhibit D which provides students access to an international learning experience through the University Studies Abroad Consortium and provides faculty an opportunity for exchange teaching. Program sites are located at universities in England, France, Italy, Spain, Chile, Australia, and Japan.
    Participation in the USAC program requires a financial commitment of $7,500. This obligation is funded through a waiver by the institution of a $75 registration fee paid by the first 100 students from an institution applying to the program. UI has been informally affiliated with USAC since 1991. Fees from the 29 students who have applied to the program have been credited toward the institutional membership fee reducing it to $5,325.
     6/24-25/93  56
     Employee Medical/Dental Insurance for 7/1/93-6/30/94
     Reference: Regents’ Meeting Minutes, June 1992, Pages 50 and 51
    Request approval to renew the employee medical and dental insurance contract with Medical Service Bureau/Blue Shield of Idaho for the period July 1, 1993, through June 30, 1994, with an option to renew for three successive years. The overall premium increase negotiated with the carrier is 12%. The annual cost to the university per employee will increase from $2,224 to $2,491; dependent premiums will increase proportionately.
    Modifications to the plan design will introduce an incentive for purchase of generic drugs when not medically contraindicated. The deductible and the individual stoploss will be indexed proportionate to the increase in overall cost to the plan. Wellness benefits for retirees will be limited to 80% reimbursement. Plan design change were developed after discussion with the Health Insurance Advisory Group and communications soliciting comment were sent to all covered employees and retirees. Additional information on biweekly premium amounts and plan design information appears at Exhibit E.
     6/24-25/93  56
     Lionel Hampton Gift Agreement
     Request approval to enter into the agreement (Exhibit F) to establish unconditionally the Lionel Hampton Library Collection at the University of Idaho. The agreement describes the items being donated, clarifies that each year the donor will send the year’s accumulation of specified properties, recognizes that Mr. Hampton may wish to borrow items from the collection from time to time and outlines the procedures to be followed in those instances. Upon concluding this agreement, UI will proceed to apply for the referenced National Endowment for the Humanities grant. Schedule A, which is referenced in the agreement, will be prepared by Mr. Hampton in advance of his signing the agreement.
    In January 1991 the university informed the board about an agreement with Lionel Hampton wherein: (1) Mr. Hampton confirmed hi intent to bequeath to the regents properties acquired during his career in music; and (2) in reliance upon that intent, the UI would apply for and expect to receive a grant from the National Endowment for the Humanities to finance cataloging, storing, and preserving the properties. That agreement was not concluded.
     6/24-25/93  56-57
     Family Housing Utility Easement
     Request approval to grant an easement to the Washington Water Power Company (WWP) for natural gas and electrical service facilities on the family housing site north of Taylor Avenue and south of Sweet Avenue in Moscow. The easement will expire if WWP discontinues service and abandons or removes their facilities. This easement will consolidate other WWP easements with the university in the vicinity. Exhibit G shows the proposed easement area.  6/24-25/93  57
     Room & Board Rates for FY93-94
     Issues considered in settling new room and board rates for FY93-94 included the following:
    1. ADA compliance requirements
    2. Fire and safety improvements.
    3. Preventative maintenance.
    4. Inflationary and operating cost increases.
    These issues were discussed in meetings with the Financial Vice President, the Assistant Financial Vice President for Auxiliary Services, the Vice President for Student Affairs, the Director of University Residences, the Residence Hall Association, and the Apartment/Family Tenants Association (students).
    The University of Idaho provides a mandatory board plan for residents of the dormitories. Residents can select from three plans that vary from 10 to 20 meals per week. Rate increases were determined after a review of the overall organization and management of Housing Services. Based upon the discussions and the recommendation of the Financial Vice President, the President approved the 1993-1994 room and board rate increase as shown in Exhibit H.
     6/24-25/93  57
     Start of Work on McClure Hall
     McClure Hall, a new building for the College of Mines and Earth Resources, in in the bid phase. The project, budgeted at a total of $11,800,000 in financed jointly by an 8,800,000 federal grant from the Defense Logistics Agency, a $2,000,000 state appropriation, and $1,000,000 in private donations. The Idaho Division of Public Works is administering the construction contract for the university; Zebala, Giltzow, Albanese of Boise are architects for the building. The prebid construction estimate of $8,440,000 will result in 75,000 gross square feet of new laboratory, office, and classroom space for COMER. The new space will be situated on Urquhart and Seventh Streets, ease of the Janssen Engineering Building.
    Bids will be received June 8, 1993, and contract is expected to be awarded to the successful low bidder before July 1, 1993. The College of Mines and Earth Resources anticipates the completion of construction and move into their new quarters in time for spring semester 1995.
     6/24-25/93  58
     Board Policy on Possession, Consumption and Sale of Alcoholic Beverages
     Governor Andrus distributed a copy of a letter he wrote to the Board regarding the alcohol-related accident which took place on the University of Idaho campus. He reported that the Moscow Police Department and the Department of Law Enforcement had finished in their investigation into the accident. The report has been turned over to the prosecuting attorneys for determination of whether criminal charges would be file.
    He asked the Board to instruct the University of Idaho to withdraw the formal recognition of the fraternities involved as a penalty ad as a deterrent to anyone who feels they can ignore the law and make alcohol available to minors.
    Mr. Hinckley invited Drs. Zinser and Godwin to address this issue. Dr. Zinser commented that the sorority and fraternity systems are very precious elements to the university because of the growth opportunities they provide to students. Alcohol use and abuse among young people is a pervasive problem; the university is seeing the effects of it. Over the past three years the university has intensified it efforts to examine ways to bring about increased change. Dr. Godwin told the members what the university has been doing regarding the accident, and activities the university engage in on an annual cycle regarding substance abuse.
    Action Item: Mrs. Bilyeu requested the land deed for the fraternities at the University of Idaho. She would like to have the Board’s legal counsel review those deeds.
    Action Item: Mrs. Bilyeu requested information on the type of training the supervisors at the fraternities and sororities have received, how old they are, and how available they are to the students.
    Action Item: Mr. Hinckley requested information from the institutions on the potential of having a no-alcohol policy on the campuses, and what the impact of such a policy would be.
    Mr. Hinckley requested that Dr. Bell keep the Board informed as quickly as possible of the disciplinary actions to be taken against the fraternities and that before such action is take, the Board should be consulted for direction.
     9/9-10/93  6-7
     University of Idaho Admission Standards
     M/S Eaton/Evans: To approve the change in the University of Idaho admission standards.
    Mr. Eaton summarized a letter received from Dr. Bell which stated that Dr. Bell is coordinating with the other institutions to provide information on access to postsecondary education in Idaho. This informational letter will be sent to all high school graduates so they will have a better understanding of the opportunities available to them at the postsecondary level.
    Also, the Presidents’ Council will review a common application form for high school students to use when applying to all postsecondary institutions in Idaho. Finally, a letter is being formulated which will be sent to students who may not qualify for admissions to any institution. This letter will include information on alternative and possible counseling to determine other opportunities within the higher education system.
     9/9-10/93  11
     New Programs: Full Proposal
     M/S Eaton/Fields: To forward to the full Board for action the University of Idaho’s Full Proposal for Ph.D. in Computer Science, with the understanding that this proposal is out of cycle.  9/9-10/93  11
     Report on Administrative Reallocations
     Materials were distributed on the university’s reallocation plan, which covers a 5-year time span. Dr. Zinser informed the board that the material is essentially the same as was presented in August to the finance committee but with some acceleration of activities. She covered the different projects which would shift more than 8% over a five-year period ($2.2 million).  9/9-10/93  18
     WAMI Medical Education Program
     As a result of changes to University of Idaho fees, University of Washington Medical School fees, and WAMI contract inflation rates, a reduction to the total WAMI contract will be realized in FY94. The contract cost savings are partially offset by the new reduction of ($22,000 in fee revenue available to the University of Idaho WMI program. Board of Regents’ approval is requested to use the net amount on the changes, $36,600, in support of the Introduction to Clinical Medicine courses. The contract and revenue amount changes will be incorporated into the FY95 budget request materials.
     9/9-10/93  43
     Agreement between the University of Idaho and the St. Joseph Regional Medical Center
     The university requests approval of an affiliation agreement which defines mutual responsibilities of the University of Idaho and St. Joseph Medical Center in placement of recreational therapy students for clinical experience at that facility.
    Interim approval for this agreement was granted by Dr. Barton in July in order to allow a student to obtain his clinical experience this summer. This agreement is similar to several other existing agreements between the University of Idaho and various hospitals and medical centers in Idaho and Washington which provide clinical experience opportunities in various academic disciplines; this particular agreement provides an additional hospital location for placing recreational therapy students. A copy of the agreement is on file at the State Board of Education office.
     9/9-10/93  43
     MOU, UI/Cooperative Extension Services
     Continuing approval is requested to renew a Memorandum of Understanding (MOU) with the University of Wyoming to offer joint cooperative extension services in Teton County, Idaho, and Teton County, Wyoming. These bordering county extension offices have mutual clientele needs which cannot be met by present staffing. This MOU was initially specified for a period of two years and is due to be renewed. It has benefited both extension offices by extending skills that benefit all clientele.  9/9-10/93  44
     Status Report on Library Project
     The University of Idaho is in the final stages of completing the Library addition and renovation. This information item provides a summary status report for the project, effective August 1993. A detailed report will be available to Board members for their September 9 meeting.
    The purpose of this significant capital improvement project is to provide modern, efficient space for library programs for the next 15-20 years. The construction of a 66,532 GSF addition to the 1957-vintage structure and the complete renovation of existing library space (95,300 GSF) upon its completion early this fall will house the current collection of nearly 2 million volumes and projected new acquisitions well into the next century. The project is consistent with the scope and character approved by the regents in spring 1991. Modern telecommunications technologies have been incorporated into the complex and line the University of Idaho to state, regional, national, and international information services. A complete reorganization of library holdings and functions for improved service and access has been achieved.
    The complex now feature fully automated library systems for cost effective and easy use by patrons and library staff. A wide variety of seating for over 1,000 readers is available throughout the library.
    Timelines
    Internal planning for the project was completed in 1986 and initial planning funds appropriated in 1989. Project administration by the Idaho Division of Public Works and design by WMFL/Integrus Architects (Spokane) and ZGA (Boise) began in late 1989. Following schematic design in early 1991, the Division of Public Works/Permanent Building Fund Advisory Council officially delegated administration of the project to the University of Idaho/Board of Regents. Design was completed, and the project was authorized for bid using a construction management delivery process. Morrison-Knudsen (Boise) served as construction manager. Fourteen construction bids were received and awarded from August to October 1991. Careful value engineering prior to bid ensured receipt of bids below the architect’s estimate.
    Substantial completion and beneficial occupancy of the new building occurred in November 1992 and renovation of the existing building began. Beneficial occupancy of the renovated space will coincide with the start of the 1993-1994 academic year (as projected in the March 1991 board status report), Final close out of construction contracts is anticipated for October-November 1993.
    The Interagency Delegation Agreement from DPW to the University of Idaho enhanced both project schedule progress and responsiveness to project requirements and scope limitations. The construction management approach, authorized by the Board in March 1991, achieved it intended results of avoiding costly project bid delays, by allowing for multiple bid packages for which local Idaho contractors successfully competed, by ensuring the overall project was constructed within the authorized and available budget, by avoiding owner-contractor claims, by controlling change order percentage, and by completing the project within the contract schedule (New building: 15 months: renovation 9 months).
    Funding
    The Board of Regents approved a total project scope of $12,740,700 with all but $400,000 to be provided from state (PBF) appropriations. State appropriations totaling $11,273,000 were received over three legislative sessions in four fiscal year periods (FY89-FY92), and miscellaneous state funds (carry-forward, rebates, interest earnings) brought state revenue to $12,300,000. To date, additional private gifts/pledges of $150,000 have been received for project furnishings and enhancements, and a University of Idaho Foundation fund raising campaign is underway to provide an additional $350,000-$500,000.
    As an incentive for donors, ad to recognize their contributions donors are being offered the possibility of having rooms, areas, and furnishings in the library named in their honor.
    To comply with Board policy in this area, final approval for these proposed namings will be sought at the conclusion of the project.
    All project expenditures to date and anticipated contracted expenses total $12,317,000, safely below the current available funding of $12,450,000. Following contract close out only purchase of additional interior furnishings and finish landscaping remain. These items are anticipated to be concluded in 12-18 months with gift revenue and institutional funds. All completed and projected work falls within the Board approved $12,740,700 scope.
    Summary
    The library addition and renovation project has been highly successful from program schedule, budgetary, and management perspectives. Since the last comprehensive project report to the Board of Regents on March 15, 1991, the University of Idaho has realized the near completion of one of the state’s most valuable capital improvement assets-as planned, on time, on budget, and with no legal claims. The building complex can be expected to meet information service needs of the University of Idaho well into the next century. The university gratefully acknowledges the contribution of state resources to support this key facility project.
     9/9-10/93  44-45
     Johnson Property Acquisition
     The university requests authorization to purchase a 20-acre parcel located approximately three miles north of Genesee, Idaho, adjacent to approximately 210 acres of university-owned and leased agricultural research land. The site fronts on Highway 95 and includes a single-family residence, barn, and several small outbuildings, providing excellent access to the existing research lands. A well and three springs provide potable agricultural-use water for the property.
    Acquisition of the land parcel and improvements will support research and extension programs in Plant, Soil, and Entomological Science (PSES) constructed on the adjacent property, including plot-based dry land agricultural field research. The site and improvements provide an opportunity to maintain a full-time, on-site presence, increasing supervision and security for research projects. Use of the site and existing facilities for storage and maintenance of research projects material will decrease travel time from the main campus and reduce operation expenses. The site is at the end of a drain tile that serves a large portion of the adjacent research land and adjoining farmland, providing a unique opportunity for drainage control and research.
    The property is currently listed for sale with a local realtor for $150,000. The final purchase price will be contingent upon an appraisal of the property and negotiation with the parties. An appraisal has been requested and results are expected before the Board meeting. Purchase will also be subject to acceptance of other standards contingencies regarding the environmental condition of the property. The fund source for the purchase is a combination of general university real estate reserve funds and agriculture research and extension funds.
     9/9-10/93  45-46
     Sandpoint Research & Extension Station Easement
     The university requests authorization to grant the city of Sandpoint an easement for installation of a sanitary sewer line and pumping station on part of the Sandpoint Research Extension Center. The city will pay the university $200 annually to be used for site maintenance, including weed control and mowing. The easement will terminate if use of the line and pump station are discontinued for a period of two years.  9/9-10/93  46
     Blodgett Road License and Construction Agreement
     The university requests authorization to grant an access license to an adjoining property owner across an 80-acre piece of the university’s experimental forest located in Latah County. The license will be used to transport personnel, equipment, material, and harvested logs from the adjoining property to a public road. Consideration for the Idaho Forest Practices Act and university directions. The license will have a term of five years. Development of the road system will facilitate long-term research and educational activities at the site by providing permanent access.  9/9-10/93
     46
     Establishment of a University of Idaho Centralized Travel Office
     The university’s new centralized travel office is not a new administrative unit. Rather, it is a “modified” one that will assume a more responsible role in management of university travel. The unit is being relocated to Auxiliary Services’ area, because of the nature of the new program and the requirement that any additional expenses of the office must be covered by savings generated with the program. Prior to reconstructing the travel office, the handling of travel claims and reimbursements was with the controller’s office. Additional expenses of the office to be covered by savings will all be salaries of a professional travel manager and student employment opportunities that will include a student intern position for general assistance to the program.
    The University of Idaho spends more than $4.8 million in travel each year (about 60 percent of that amount comes from research grants and contracts). The travel office will coordinate all University of Idaho travel and take advantage of discount rates that become available. The cost of the transition and hiring a travel office manager and an irregular help staff will be covered by revenue generated by the corporate frequent flyer program. A study conducted recently shows that Brigham Young University saved between 10 and 25 percent per year in travel costs after beginning their own travel office four years ago. By improving its travel management practices, the University of Idaho hopes to save between $483,000 and $1.2 million during the first year of operation.
    Individual departments will continue to make their own travel arrangements directly with local travel agencies. All university travel will continue to require prior approval by the authorized administrator. The travel office will not evaluate the value of any of the trips taken.
    The travel office will work with travel agencies to ensure that the university is receiving the best value for its travel dollars and that negotiated discount rates are being used. Corporate travel cards developed with Seafirst Bank and Alaska Airlines Group will be used to each department and frequent university travelers will be issued their own travel cards for convenience. Travel cards will be used to pay for airfare, hotel accommodations, meals at hotels and car rental.
    University travelers will be able to participate in frequent flyer mileage programs. The university will also generate its own frequent flyer miles. If a university employee desires, he or she may donate their personal frequent flyer mileage to the travel office or use them for university business trips, Miles donated to the travel office will be used for business travel. Also, in case of personal emergencies, frequent flyer miles will be used like the current shared leave policy.
    For every dollar paid with the travel card, the university will accumulate one free frequent flyer mile. As frequent flyer coupons accumulate, they will be sold to the University of Idaho departments at the lowest discount rate available. Revenue generated in this way will help pay travel office operations.
    The first phase of the new travel program will begin on August 23. Within three or four months, the entire program will be in full operation.
     9/9-10/93  46-47
     Easement & Amendment to Lease ISU/UI Center for Higher Education
     The Ground Lease for the ISU-UI Center for Higher Education was previously approved by the Board. That document referred to road and utility easements to be completed. The Division of Public Works, the University of Idaho Foundation, and Board staff have worked out the details of the easements over the past several months, and the document is submitted for formal approval.
    M/S Bilyeu/Shurtliff: To approve the Declaration of Easement and Amendment to Lease ISU-UI Center for Higher Education.
     10/14-15/93  12
     Item 2.12
     Mr. Harvey Hughett covered the use of multi-media in support of the faculty in the UI classrooms and laboratories. Messrs. Kevin Carson, Kirk Kelly, and Tony Opheim covered how multi-media, with the help of computing technology, is being used in supporting the faculty and students in the teaching and learning process.
    Work is continuing to strengthen the promotion and tenure guidelines.
    Endeavors are being made to set up programs to provide seed grants to help in innovative development of teaching in classrooms and laboratories.
     10/14-15/93  19
     Wallace Residence Hall Central Building Roof Replacement
     Regents’ approval is requested to replace the roof on the central building in the Wallace Residence Hall Complex. This project is part of a comprehensive program addressing facility maintenance and renewal in the university’s auxiliary enterprise operations planned for implementation in the 1995 fiscal year. This component has been moved up to the current year due to the need to address the roof condition to protect the building components and contents from potential damage during the upcoming winter.
    The project scope includes removal of existing roof material and insulation, and installation of new insulation, membrane roofing, and flashing. The total project cost is $145,000. The fund source is housing operations funds.
     10/14-15/93  
     Sweet Avenue Property Acquisition
     Re: Minutes for February, 1992; page39, Minutes for October, 1991; page 10, Minutes for June 1989; pages 14 and 78; Minutes for December, 1988; page 32.
    It is the desire of the university to continue efforts to acquire from Burlington Northern Railroad (BNRR) fee simple title to an approximately 12-acre parcel of property on the north side of Sweet Avenue between Main and Railroad Streets in Moscow, Idaho. A map and legal description of the property are found in Exhibit C. The steps necessary to finalize and implement the remediation and funding plan are outlined in Exhibit D.
    Under the terms of the option purchase agreement between the university and BNRR approved by the regents on October 18, 1991, BNRR will gift the property to the university in consideration for the university providing an indemnity agreement in favor of BNRR as to residual environmental contamination liability to become effective at the time of property transfer. The university will not exercise the authorization to acquire fee simple title to the property until the site remediation plan (Exhibit D) has been completed to the satisfaction of the Idaho Division of Environmental Quality. Pursuant to the plan, current and past leaseholders of the property will complete the remediation of the property’s contaminated soil and ground water (as identified in several detailed environmental assessments of the property completed by the university and other parties) to all relevant environmental regulatory standards established by applicable federal and state laws and regulations
     10/14-15/93  34
     Naming of University of Idaho Building
     M/S Hinckley/Shurtliff: To honor a long-time professor and former president of the University of Idaho, Dr. Richard Gibb, by renaming the Life Sciences Building to the Richard D. Gibb Life Sciences Building.
    Dr. Gibb served as president of the University from 1977 until 1989. He guided the institution through the budget cuts of the 1980’s and prospered under his steady hand. Under his guidance, the university developed and implemented a core curriculum which received national recognition for excellence. A research partnership was entered into with NASA which brought the university $9 million in grants. Five research centers were developed in areas of strategic importance to Idaho’s economy. Dr. Gibb’s courses are much sought after by university graduate students, who regard him as among the finest of the university professors.
    11/18-19/93  7-8
     Institutional/Agency Agendas
     M/S Hinckley/Shurtliff: To approve the personnel agenda items for Idaho Public Television, Idaho School for the Deaf and the Blind, the Division of Vocational Education, the Division of Vocational Rehabilitation, Boise State University, Idaho State University, Lewis-Clark State College, and the University of Idaho, excluding supplemental UI agenda item of the football coach contract.
    Exclusion: University of Idaho
    The University of Idaho requests approval of a three-year contract for John Smith, the university’s football coach, which would begin December 1, 1993, if approved. The total compensation would be between $69,000-$79,000 depending upon performance, plus a $30,000 CD per year for three years payable to Mr. Smith as an incentive for staying three years.
    Discussion was held on the wording of Mr. Smith’s contract which may be subject to interpretation.
    M/S Hinckley/Eaton: To approve the three-year contract for Mr. John Smith. In favor: 4; against 2; absent 2. The motion carried.
     11/18-19/93  10
     Authorization for Bond Financing
     (1) Series 1993 Bonds for Auxiliary Services Facilities Improvement; (2) Series 1994 for Student Facilities Improvement and Refunding; and (3) Series 1994 Student Building Fee Refunding
    M/S Bilyeu/Shurtliff: To approve the issuance of the following bond resolutions for the University of Idaho:
    (1) The Auxiliary Facilities Revenue Bonds, series 1993, in the amount of $4,230,000;
    (2) The Student Facilities Improvement and Refunding Revenue Bonds, series 1994, in the amount of $11 million; and
    (3) The Student Building Fee Refunding Revenue Bonds, series 1994,in the amount of $6,925,000. (16)
    Regents’ approval is requested to issue approximately $22,380,000 in tax-exempt revenue bonds to refund approximately $11,645,000 in prior debt to reduce debt service costs, and to finance and proceed with the renovation and improvements of communications systems, housing an auxiliary service facilities. The bonds will be repaid from revenues currently designated for debt retirement of the refunding issue, and from revenues derived from the use of the facilities or systems constructed or acquired with the proceeds of the issuance of the bonds.
    Bond Issue Summary
    (1) Auxiliary Facilities Revenue Bonds, Series 1993
    a. ASUI Kibbie Center Improvements $1,750,000
    b. Golf Course Improvements 750,000
    c. Idaho Union Building Improvements 1,250,000
    d. Debt Service Reserves 377,700
    e. Issuance Costs 142,300
    i. Total Bond Issue Amount $4,270,000
    (2) Student Facilities Improvement and refunding revenue bonds, Series 1994
    a. Residence Hall Improvements $4,415,000
    b. Refund Series 1990 Bonds 6,109,600
    c. Debt Service Reserves 310,400
    d. Issuance Costs 240,000
    i. Total Bond Issue Amount $11,075,000
    (3) Student Building Refunding revenue bonds, series 1994
    a. Refund Series 1988 Bonds $6,897,000
    b. Issuance Costs 138,000
    i. Total Bond Issue Amount $7,035,000
    Total, All Bond Issues $22,380,000
    Projects to be financed are:
    (1) Housing System Improvements, $2,700,000 including the renovation and equipment upgrade for McConnell Residence Hall, a housing facility within the university’s housing and dining system. Other improvements included the Wallace Complex roof and HVAC chiller, modernization of elevator systems, ADA and Safety/Repair improvements, Gault/Upham exit renovation and replacement windows in residence halls and apartments.
    (2) Auxiliary Services Facilities Improvements, $3,750,000 including the Idaho Union Building, $1,250,000; ASUI Kibbie Activity Center, $1,750,000; and the University of Idaho Golf Course, $750,000.
    a. Idaho Union Building—Improvement and renovation projects including ADA-mandated elevator replacement, food service retail area upgrading, building roof replacement, HVAC upgrades, sprinkler installation, exterior Wall repairs, Ballroom Divider replacements and chair purchases, ADA building compliance requirements, emergency generator installation, and miscellaneous window, door and floor surface replacements.
    b. ASUI Kibbie Activity Center—Improvements to and renovations of the existing sound and public address systems, lighting systems, HVAC systems, life safety systems, ADA accessibility, security and energy conservation demand0side management. Improvements to and renovation of existing recreational facilities including special events and multiple use, portable bleachers, athletic scoreboard system, basketball court floor system and outdoor track facility.
    c. University of Idaho Golf Course—Improvements to and renovation of the existing irrigation and effluent water management and distribution systems; motorized cart paths; practice area and driving range; and golf course clubhouse, pro shop and locker room facilities.
    Each series of bonds is secured by a separate flow of Pledged Revenues. The series 1993 bonds are secured by the Athletic Facilities Fees, combined with the Net Revenues from the Idaho Uniton Building, the golf course, and the Kibbie Center. The Student Facilities Bonds, Series 1994, are secured by the Student Building Fee. The Student Facilities revenue bonds, Series 1994, are secured by the net revenues from the operation of the entire housing system including the Residence Halls. These bonds are Parity Bonds with the Facility Fee revenue Bonds Series 1992 A and 1992 B which the university used in January and June of 1992 and will refund the university’s 1900 bonds. These bond issues funded a variety of projects and are secured by the Matriculation Fee available to provide adequate debt service coverage. This enhances the marketability of the bonds, even though the payments of debt service will come primarily from other sources.
    Documents relating to the issuance and sale of the bonds are being prepared. The university expects to obtain a rating of “A” or better on the bonds, and depending on interest rates and bond insurance costs, may find it more cost advantageous to purchase a bond insurance policy which would result in a rating of “AAA/Aaa” on the bonds. It is expected that the bonds will be offered “subject to regents’ approval” to prospective investors prior to the November regents’ meeting, so that final interest rates on the bonds will be included in the Bond Resolutions to be adopted by the regents.
     11/18-19/93  36-38
     Spectrometer for Chemistry Department
     Regents’ approval is requested to purchase the following equipment for the Chemistry Department:
    Department: Chemistry, Item: FT-NMR spectrometer* Amount: $201,000
    *300 MHz Broad Band Fourier transform nuclear magnetic resonance (FT-NRM) Spectrometer. This equipment will be housed in Renfrew Hall and used primarily for instructional purposes.
     11/18-19/93  35
     Purchase of Prichard Art Gallery
     Re: Regents’ Minutes, May 16, 1985 item 5.5.1 and Regents’ Minutes, November 21, 1991, item 5.5.1
    Regents’ approval is requested to acquire real property at 414 South Main Street in downtown Moscow. The acquisition price is currently being negotiated with the owners and will be available at the board meeting. The acquisition cost will be paid from funds currently dedicated to rental of the same property.
    The University of Idaho and the community of Moscow have greatly benefited from the Prichard Gallery. It provides a space for art students and faculty to show their creative works, to study those of other artists, and to participate with the community in the public display of art. It has been a long-standing, successful element of Art and Architectures outreach program with the community. The university plans to continue this Gallery operation as a permanent feature of the College of Art and Architecture’s instructional and service programs.
    The Prichard Art Gallery has been located in leased premises in downtown Moscow since 1983. The regents authorized the university in 1985 to lease a building located at 414 South Main Street in Moscow. The Gallery remains at the location today, although the original five-year lease is currently being extended on a month-to-month basis. The current monthly lease payment is $2,640. Prior appraisals have established a range of value depending on appraisal basis, and negotiations have occurred with the current owners to establish a proposed sale value that is approximately in the middle of the appraisal range. Funds currently budgeted for the rental of the facility will be dedicated to the building acquisition over a period of approximately eight years.
    Dr. Zinser was granted authority to negotiate the purchase of the Prichard Art Gallery.
     11/18-19/93 36
     UI- Idaho Falls Industrial Park Space Lease Extension
     Re: Regents’ Minutes, October 16, 1992, Item 5.5.2
    Regents’ approval is requested to renew and expand a lease agreement with Triangle Recreational Sales & Service, Inc., for office, lab and parking space at the Idaho Falls Industrial Park. The original lease was approved in October 1992 and covered a 9’x20’ office, a 15’x60’ garage/storage area, and parking space. The new lease covers two offices (9’x12’ and 9’x15’), a 26’x58’ garage/storage area, and parking space. The space will continue to be used to support graduate programs and research in nuclear engineering offered at the Idaho Falls Center for Higher Education. No hazardous materials will be used or stored at the site.
    Terms of the lease will be for 27 months, and the monthly rent will be $450. The original monthly rent was $350. Other terms in the new agreement are the same as those in the original lease. Funding to cover the rent will come from the Idaho Falls Center for Higher Education operation resources.
     11/18-19/93  38-39
     Telecommunications Infrastructure Project
     Regents’ approval is requested to begin a multiphase project to install a modern telecommunications infrastructure within the University of Idaho campus. Using the state of Idaho’s telecommunication strategic planning document, Telecomm ’92: connecting Idaho to the Future, as its guide, the University of Idaho will upgrade and install a comprehensive voice, video, and data communications infrastructure. The proposed telecommunications infrastructure is comprised of the following elements:
    Voice: Replace the existing, antiquated telephone system that is at capacity and unable to support the current needs of the campus.
    Data: install a standards-based, fiver and copper, high-speed, multimedia, communications infrastructure of the academic and instructional needs of the University.
    Video: Install, a s standards-based distribution system on the University of Idaho’s Moscow Campus and to the resident instruction centers. This distribution system will create a foundation for multimedia access distance education and audio/visual support for the academic needs of the university and the state of Idaho.
    The proposed communications infrastructure will provide the foundation that will enhance and support the academic mission of the university by improving the quality of the instructional experience.
    While the total cost of all elements of the telecommunications infrastructure project is estimated to be approximately $12M to $16M, regents’ approval is only be sought for the initial phase which involves the design and installation of the fiber optic backbone system. This initial installation will cost $1.8M and be accomplished shortly after the first of the year by initially connecting the six primary campus structures. This will be followed by additional backbone connections to the remaining campus facilities. The entire project will be funded from revenues associated with the resale of telephone services and reallocation of current departmental funds. It is the intent of the university to reimburse the expenditures as the initial project via future bond revenues for the multiphase telecommunications installation. In addition, the university provides as information only its intent to prepare and release an RFP for the replacement of the current telephone system. These proposals will be received in approximately four months and approval for installation of additional elements of the total telecommunications infrastructure will be sought at that time.
     11/18-19/93  39
     Notice of Intent
    Idaho Medical Education Program
    Mr. Eaton gave some background on the introduction of this Notice of Intent and the fact that the University of Idaho wishes to submit a similar proposal due to their WAMI program.
    M/S Eaton/Mosman: That the University of Idaho be allowed to submit a program to expand WAMI and that it be considered along with Idaho State University’s Notice of Intent. A statement should also be provided as to how this program would fit within their role and missions. Both full proposals will undergo external peer review and evaluation by the SHPC-II. In favor: 4; against 3; absent 1. The motion carried.
    B.S., School and Community Health Education
    The Notice of Intent was accepted. A full proposal is to be submitted for consideration and action.
     3/17-18/94  12
     Transfer of UI Research llamas to be Auburn University
     M/S Shurtliff/Meyer: That the llamas be transferred to Auburn University. Mr. Parkinson voted no.
    Submitted for Board ratification of Executive Director Barton’s approval of the transfer of donated research animals to Auburn University for use in their llama research program This matter was first discussed in November, but the university did not conclude analysis and review with the Dean of the College of Agriculture and with the original donors of the research animals until shortly after the January Board meeting. The UI College of Agriculture has concluded that it is not feasible to continue its llama research program, but that it is important that such research continue and believes it is in the best interest of good academic citizenship to encourage and support this research at another institution. Auburn University conducts llama research and can utilize the animals to the benefit of their research program and the llama industry. The llamas were given to the university by area ranchers, but the intent to transfer them to Auburn has been discussed with each of the original donors of the llamas. The donors have given permission for 22 of the llamas to be transferred to Auburn University. Two of the original donors requested their animals be returned to them, and this was arranged. The transfer was to be facilitated as soon as possible to avoid further costs to the university for maintaining the herd and in this regard, shall transfer ownership of the animals to Auber at Moscow. Therefore, Auburn will assume all cost associated with transporting the animals to their new location.
    According to the regent’s administrative rule IDAPA 08.1.03 (06), the sale surplus disposal, trade-in, or exchange of property must be approved by the regents if the value is greater than $15,000, The value of the llamas donated to the University of Idaho and to be transferred to Auburn University is approximately $125,000.
     3/17/94  14, 34-35
     Sale of Timber on Land Held for Restricted Scholarship Endowment
     Request approval to sell timber valued at approximately $150,000 net of harvest costs to be added to the Grace Nixon Scholarship Endowment. In 1984, Grace Nixon donated to the University of Idaho 120 acres, located near Craig Mountain south of Lewiston, to establish a scholarship endowment to be “used to provide scholarships for students at the University of Idaho.” A recent asset management evaluation concluded that, in the current circumstances, the greatest return for the endowment would be to harvest timber at currently favorable rates and to retain ownership of the parcel for future sale. This matter is presented consistently with our practices of maximizing the value of our scholarship endowments for the benefit of our students.  3/17/94  33
     St. Luke's Regional Medical Center/Mountain States Tumor Institute and University of Idaho Affiliation Agreement
     Submitted for Board ratification of Executive Director Barton’s approval to sign an affiliation agreement with St. Luke’s Medical Center/Mountain States Tumor Institute of Boise. The agreement provides quality child-life clinical education experiences for student enrolled in the School of Family and Consumer Sciences. University students are participating in the medical center’s care of patient s in the services provided.  3/17/94  34
     St. Alphonsus Regional Medical Center and University of Idaho Affiliation Agreement
     Approval is requested to enter into an agreement with St. Alphonsus Regional Medical Center, Boise, Idaho, as a site for clinical practicum experience for students enrolled in the Recreation Therapy Program. This is a renewal agreement between the university and this facility. The agreement is on a standard form previously approved by counsel.  3/17/94  34
     The University of Idaho Foundation, Inc., and the Consolidated Investment Trust
     Audited financial statements of the Foundation and the CIT (as well as the Foundation’s Annual Report and its Honor Roll of Donors) for the fiscal year ended June 30, 1993, were mailed mid-December to the regents in accordance with The Regents of the University of Idaho Governing Policies and Procedures Manual, Section V, Subsection D, paragraph 7C, and Section V, Subsection E, paragraph 2a.  3/17/94  34
     Blaine County Extension Office Space Lease
     Submitted for Board ratification of Executive Director Barton’s approval to enter into a lease agreement with Robert Gardner for office space in a building located at 117 North River Street in Hailey, Idaho, for the Blaine County Extension Office. Blaine County has contracted with the university to provide all county extension work. This lease will provide space for the university’s extension agent and support staff.
    The term of the lease will be through September 1994 with the right to renew the lease. The rent will be $500 per month. The university will be responsible for telephone and snow removal costs and a proportional share of the building power bill. Sewer and water service, rent will be covered by Cooperative Extension operating funds
     3/17/94  35
     Impact of Increases in Nonresident Tuition
     President Hinckley outlined the information included in his memorandum to the Board members asking that they consider the issue of nonresident tuition. He then asked the presidents to provide information on how an increase in nonresident tuition would affect their institutions, how much the increases would mean to students, and the phase-in period they would use. Concern was expressed because the institutions were already in different phases of instituting increases to reach the cost of education.
    Resolutions were submitted to the Board by the Student Senate at Lewis-Clark State College, which stated that they did not support the increase, and the University of Idaho Student Senate stating they endorsed an incremental increase in nonresident tuition to reach the cost of education, but did not support raising the tuition to meet the WICHE average.
    Discussion was held regarding the Boards policy on fee waivers; the role that scholarships, reciprocity agreements, and fee waivers play in nonresident tuition; and the number of fee waivers each institution provides (one percent enrollment).
    Dr. Vickers clarified the point that most scholarships provided by the institutions are for in-state students only.
    M/S Parkinson/Meyer: The Board Target the amount to $7,000 for the total nonresident tuition and fees for Boise State University, Idaho State University, and the University of Idaho, and $6,000 for Lewis-Clark State College; and that the institutions enact a 50 percent increase in FY95, with the next 50 percent increase enacted in Fy96.
    On April 15, Dr. Bell addressed the Board regarding another option for implementing the increase in nonresident tuition. He felt the University of Idaho could be seriously impacted if Idaho does not go about the increases very carefully. He urged the Board to consider letting the institution provide a waiver to the University of Idaho to phase the increase in over a three-year period so the institution can reallocate where needed and to seriously study where readjustments can be made. For Fy95, the university would charge $5,884, FY96 would be $6,442, and FY97 would be $7,000.
    Mr. Hinckley suggested that the board allow flexibility in the first year so that the institutions could institute an increase anywhere above %35 with the rest being implemented the next year. Dr. Bell felt that would provide the institution with more flexibility.
    M/S Hinckley/Meyer: To allow the University of Idaho phase in the $7,000 nonresident tuition over a three-year period. In favor: 3; against:4; absent: 1. The motion failed.
    Mr. Eaton urged the institutions to not come back on the second day of a Board meeting to readdress an issue which was settled on the first day.
     4/14-15/94  4-5
     President's Reports
     Dr. Zinser introduced Joanne Green, Director of Campus Capital Planning, who provided a review of the long-range plan for developing UI campus.
    Drs. Zinser and Ruch then shared with the Board that the American West Conference indicated an interest in making a presentation to the Big Sky Conference in May. Dr. Zinser commented that both Dr. Ruch and she are considering opening up discussion with other conferences as well. There is concern about how merging the two conferences would affect the institutions’ programs. Dr. Ruch felt it was time for the presidents to see what other conferences could offer. Dr. Bowen commented that the institutions would watch the situation very carefully and would select a level at which they wished to compete and maintain a healthy athletic program. No direction or guidance was given by the Board to the presidents.
     4/14-15/94  6
     Allocation of College and Universities' Lump Sum Appropriations
     House Bill 907 appropriates $210,485,300 to the State Board of Education for Boise State University, Idaho State University, University of Idaho, Lewis-Clark State College, and the Office of the State Board of Education. Legislative intent authorized the State Board of Education to expend $75,000 of the general fund appropriation for system wide needs, and “that $2,100,000 within the general fund appropriation be limited to specific research funding matching awards, research centers and infrastructure, with commercial application as a goal.”
    Senate Bill 1615 appropriates $804,000 to the college and universities for technology, and Senate Bill 1616 appropriates $889,400 for Phase III of the Public Employee Retirement System of Idaho.
    Item 3 contains allocation, HB907, SB 1615, and the Board’s allocation policy.
    M/S Shurtliff/Mosman: To approve the FY95 allocation of the College and Universities’ Lump Sum Appropriation for FY95.
     4/14-15/94  15
     Proposed Fee Increases
     As required in Section V.R.4.b. of the State Board’s Policy and Procedure Manual, the institutions issued notices of intent to increase fees and invited students to present oral or written testimony at public hearings held on respective campuses. The chief executive officers of the institutions established the activity and facility fees for FY95 and seek Board approval of the following:
    Tuition
    Matriculation Fee
    Vocational Education Fee
    Part-time education fee
    Graduate Fee
    Professional Fee
    Summer Session Fee
    Course Overload Fee
    The institutions recommended the fee increases summarized on page 23 of item 5.
    M/S Parkinson/McWilliam: To approve fees for Boise State University, Idaho State University, University of Idaho, Lewis-Clark State College, and Eastern Idaho Technical College.
     4/14-15/94  15
     Appeal of Residency Requirements
     A student at the University of Idaho requested the Board to review a decision the university’s Administrative Hearing Board had made which denied him residency status.
    Mr. John Burton presented his appeal to the Board, saying that he would like the Board to consider granting him a waiver to the Board’s residency requirement.
    M/S Shurtliff/Mosman: To uphold the decision of the University of Idaho to reject Mr. Burton’s appeal for residency status and request for a fee waiver.
     4/14-15/94  21
     Purchase and Sale of Property and Equipment
     1. The UI Director of Procurement Services has certified compliance with university and state of Idaho procurement policies, procedures, and laws in the acquisition of the purchases described below.
    2. Requests for bids were issued to three suppliers, and two were received. Siemens submitted the lowest responsive vid, and it is considered to be fair and reasonable. They are considered to be a responsible proposer.
    Reg. No. Dept., Budgets
    01302, Research Office
    Budget Nos. 676-K165 and 676-K577
    Item: Single Crystal, rotating anode x-ray diffractometer from Siemens Industrial Automation
    Amount: $209,500
     4/14-15/94  
     Update on University of Idaho Telecommunications Project
     As approved by the Board on November 18, 1993, the University of Idaho proceeded with the first phase of enhancing the campus telecommunications infrastructure. As explained in November, the critical first element of enhancement was to upgrade the voice communications system in order to provide the capability to accommodate the new construction underway on campus, particularly the new Earth Resources Building and the Engineering and Physics Building. Our current system is virtually at capacity.
    Since the time of discussion at the November Board meeting, many local and national events have changed the environment within which we are adapting to technological advances. Based on the general business principle that you buy when prices are increase and lease when decreasing, the university decided to address the current environment by extending our partnership with the local telecommunications exchange carrier for a 64-month period. Important considerations in this decision were that it becomes impossible to reasonably use debt to acquire substantial cash reserves necessary to upgrade the campus infrastructure, and that during our discussions with the leadership of GTE Northwest, they expressed interest in using the university as a “strategic partner” to advocate the use of new technology, and that this approach recognizes:
    1. GTE is the local telecommunications exchange carrier, and therefore, sole provider of CentraNet/ISDN service for the geographical area which includes University of Idaho;
    2. GTE can provide exemplary service, support and maintenance for its analog voice, ISDN voice/data applications services, and the campus cabling and switching infrastructure;
    3. GTE’s Central office upgrade can offer Moscow/Pullman, and therefore the University of Idaho, telecommunications changes and advances as they become available;
    4. GTE can make available to the University of Idaho telecommunications services for establishing and promoting progress of telecommunications between the University of Idaho campus and its remote offices throughout the state of Idaho;
    5. GTE can install, upgrade, and maintain copper and fiber-optic cabling throughout the University of Idaho campus to promote the advancement of on-campus telecommunications infrastructure; and
    6. GTE is committed to maintaining a positive working relationship with the University of Idaho.
    This agreement to continue service through GTE for the next 64 months will provide CentraNet/Integrated Services Digital Network Service (ISDN) including voice messaging, CMAC, Instant Call Accounting (ICA), Electronic Directory Service (EDS) and traffic statistics provided by GTE’s Central Office switches. Per the agreement, installation will be complete and service active by August 5, 1994. Basic services are available within the budgets currently dedicated to telephone services and changes in levels of services will be made possible on an incremental basis depending on budget allocation decisions.
    The university wishes to publicly acknowledge the significant value of this new partnership with GTE and AT&T, their affiliated partner, to substantially advance the capability of the University of Idaho to cost effectively enhance telecommunications technology in the support of voice, data, and video educational services.
     4/14-15/94  35-36
     Greenhouse Infrastructure Renovation
     Regents’ approval is requested to proceed with full design and construction for renovation of the Sixth Street Greenhouse and the Manis Lab.
    The Department of Plant, Soil and Entomological Sciences in the College of Agriculture has been successful in attracting a $709,000 National Science Foundation (NSF) Facility Modernization Grant through the Academic Research Infrastructure Program. The federal funds will be matched with institutional, private, and state funds of $709,00 for a total project cost of $1.4 million, to complete a renovation of 25,000 square feet of greenhouse facilities at Sixth Street and the Manis Lab on the Moscow campus.
    The term of the federal grand is January 1994 through June 1996. Of the $709,000 institutional match, $250,000 institutional funding and $50,000 state funding is currently in place. Funding requests for the remaining $409,000 have been made to private/corporate donors and foundations. Under the conditions of the NSF grant all matching funds are expected to be in place no later than April 1995. Construction will be phased as matching funds are received.
    The quality of current greenhouse facilities is inadequate and hinders efforts to complete for outside funding from federal and private sources. The greenhouses are structurally sound but need better lighting, heating, cooling, and ventilation as well as upgraded environmental control systems and increased electrical power supply. Other urgent needs include containment facilities for transgenic plants and exotic biological control agents, controlled environmental growth chambers, cold rooms, sterilization units and drying ovens Planned infrastructure renovation will enhance research reliability and reproducibility in the 1955-vintage greenhouse facilities that serve research faculty and students in the disciplines of plant science, plant pathology, entomology, soil sciences, and biochemistry.
    Post-doctoral, graduate, and undergraduate students and faculty will benefit by having modernized and upgraded greenhouse facilities that meet current standards of laboratory practices, safety, and accessibility.
    Cost estimates leading to the successful grant award were based upon a feasibility assessment by MW Engineers, Spokane, and Facility Design, University of Idaho. A capital improvement project description from has been submitted to the Office of the State Board of Education with detailed technical and financial information.
     4/14-15/94  36-37
     Borgen Road Turn Bay Land Conveyance
     Regents’ approval is requested to deed approximately 0.51 acres of university land to the Idaho Transportation Department for construction of a turn bay on Highway 95 at the Borgen Road intersection approximately three miles north of Genesee, Idaho in Latah County. Construction of the turn bay will improve traffic safety and access onto Borgen Road. The university accesses a portion of the 210 acres owned and leased north of Borgen Road via this intersection and would benefit from the proposed improvement project.  4/14-15/94  37
     Steen Property Lease/Purchase Option
     Reference: Regents’ Minutes of Oct. 21, 1992, p. 30
    Regents’ approval is requested for the university to sign a one-year extension on a lease (with a purchase option) signed in October 1992 between Robert and Carol Steen and the University of Idaho. The lease covers 91.6 acres of farm land which is adjacent to 140 acres now owned by the university.
    The College of Agriculture is in the process of developing a long range plan for its research land and facilities. Until this plan is completed, the university wants to defer exercising the purchase option on this parcel of land and to request approval to enter into a one-year lease extension.
    The lease period would be one year at $60 per acre of tillable land with an option to purchase at any time for a price negotiated at or below appraisal. Funding to cover the lease/purchase agreement will come from the Agricultural Research and Extension resources.
     4/14-15/94  37
     Renaming of the J.W. Martin Laboratory
     In accordance with the State Board of Education Governing Policies and Procedures, Section I, Subsection K, the university requests approval to rename the Agricultural Engineering Laboratory in honor of James W. Martin, professor of agricultural engineering and department head emeritus. The building would be named the “J.W. Martin Laboratory,” to be popularly known as Martin Laboratory.
    Professor-emeritus Martin has given many years of service to the university and to the state of Idaho. The naming of this building is in recognition of his dedicated leadership.
     4/14-15/94  37
     Nonroutine Items
     Change in Administrative Duties: Item 2.42 (p. 4), Dr. Thomas O. Bell from Provost to University Executive Outreach in North Idaho. No salary change; (p. 5), Dr. Harold Godwin, from V.P. for Student Affairs to V.P for Student Affairs and University Relations, $84,501.36; Dr. George Simmons from Vice Provost for Teaching and Undergraduate Studies to Vice Provost for Academic Affairs, $92,477.52; and Dr. Michael Kyte, Director, National Center for Advanced Transportation Technology, $72,996.48.  6/27-28/94  14
     Naming of Classroom 2000, Coeur d'Alene Center
     Mr. Shurtliff commented that the University of Idaho, in their routine agenda items, requested that the new Classroom 2000 at the University of Idaho’s Coeur d’Alene Center be named in honor of Provost Thomas O. Bell in recognition of his dedicated service and leadership.
    Approval is requested to name the new Classroom 2000 at the University of Idaho’s Coeur d’Alene Center in honor of Provost Thomas O. Bell. He began teaching in 1953 and came to the university in 1966. Provost Bell has given a total of 40 years of service to public education, to the university, to Idaho, to the welfare of students, and to the advancement of education at all levels. The naming of this classroom is in recognition of his dedicated service and leadership. The classroom will be named the “Thomas O. Bell Classroom 2000.”
    Classroom 2000 features state-of-the-art math, science, and computer technology which will be used to provide curricular and technical instruction for regional elementary teachers.
     6/27-28/94  23, 58
     Eastern Washington Hospital and University of Idaho Affiliation Agreement
     Approval is requested to enter into an affiliation agreement with Eastern State Hospital at Medical Lake, Washington, to provide a site for students to obtain practicum experience in therapeutic recreation.
    The agreement is a standard form developed by UI counsel for affiliation agreements. Approval is requested because UI has not previously entered into an affiliation agreement with this facility.
     6/27-28/94  56-57
     Employee Medical/Dental Insurance for 7/1/94 -6/30/95
     Re: Minutes for June 1993, p. 56
    Approval is requested to renew the employee medical and dental insurance contract with Medical Service Bureau/Blue Shield of Idaho for the period July 1, 1994, through June 30, 1995. The annual cost to the university per employee will increase from $2,491 to $2,768, dependent premiums will increase six percent.
    Modifications to this plan design will introduce a separate deductible for the prescription drug incentive program. The waiting period before benefits are payable for preexisting conditions will be eliminated. Plan design changes were developed after discussion with the Health Insurance Advisory Group. Additional information on biweekly premium amounts and plan design information appears at Exhibit D.
     6/27-28/94  57
     Staffordshire University Trial Exchange Program Agreement
     pproval is requested to sign an agreement with the Staffordshire University to establish a trial exchange program under its current Memorandum of Understanding between the University of Idaho College of Law and the Staffordshire University in England. UI administration of this program will be provided in the College of Law, with related support from the International Programs Office. The program is contingent on approval of the American Bar Association.
    This exchange may include other U.S. law schools and courses will be taught by faculty of Staffordshire University and the UI College of Law. The basis of the exchange is a six-week course of study for Idaho student in Staffordshire and a semester program at the UI for Staffordshire students. Students pay for their own housing, food, insurance, visas (if needed), and travel. Students register at and pay fees of their home institutions. Insofar as is possible, the hosting institution will provide support for the other institution’s visiting faculty member.
     6/27-28/94  57
     Cooperative Agreement between UI and USDA/ARS for USSES
     Re: Regents Minutes for June 1993, p. 55
    Approval is requested to enter into Agreement No. 58-5364-M-191 with the United States Department of Agriculture, Agriculture Research Service (USDA/ARS), Improving Sheep Systems through Sustainable Agriculture. This agreement becomes a part of the Master Memorandum of Understanding between UI and USDA/ARS and renews the subagreement in the reference, providing for joint operation of the sheep research program at Dubois.
     6/27-28/94  57
     Audit Plan for FY94-95
     The audit plan for the University of Idaho for FY94-95 is on file in the Office of the State Board of Education
     6/27-28/94  57
     WWP Real Estate Easement in Moscow
     Approval is requested to grant an easement to Washington Water Power Company (WWP) for an underground natural gas pipeline. The request is for an easement along the north property line of a lot at Fourth and Lily Streets in Moscow. This easement will permit natural gas connection to new customers in the area. The easement will expire if WW) discontinues service and abandons or removes their gas line. Exhibit G shows the proposed easement area.  6/27-28/94  58
     Land Exchange at Aberdeen R&E Center with Gorgiann Youngstrom
     Re: Regents’ Minutes, September 1987, p. 35/September 1988, p. 54
    Approval is requested to exchange approximately two acres of land at the Aberdeen R&E Center with Roy and Georgiann Younstrom. When the university acquired 84 acres of farmland in 1988, an additional two acres was excluded from the sale to be used as a mobile home site for the seller’s son. This exclusion left a small two acre parcel belonging to the university separated from the other 82 acres. This exchange is at no cost to either party and will permit the consolidation of the entire 84 acre parcel to the benefit of the university. Exhibit H shows the proposed land exchange.
     6/27-28/94  58
     Student Accident and Health Insurance for 1994-95
     Re: Regents’ Minutes for June 1993, p. 56-58
    The University of Idaho will continue to offer a three-tier plan of student insurance in 1994-95.
    1. Students will be covered by accident insurance with limits of $5,000 (Plan A);
    2. All nonresident alien students who are not already covered by comparable insurance, as well as all other students who do not decline coverage, will be covered by optional health and extended accident insurance with limits of $50,000 (Plan B); and
    3. Those students who so elect will be covered by catastrophic medical insurance with limits of $1,000,000 (Plan C)
    Premiums for Plans A and B will remain constant. Plan A will cost $6.65 per semester for full time students (incorporated within the Uniform Student Fee) and %3.65 per semester for part-time students (billed through the credit-hour fee). Plan B will cost $336 per year (payable with other per year student fees or by students directly to the local agent). Premiums for Plan C will increase to $88 age 35 and $78 per year for all students ( in 1993-94 the premium for Plan C was $59 per year for student under age 35 and $78 per year for students age 35 and older).
    The student insurance carrier will change from American Bankers Life Assurance Company of Florida to Lamar Life Insurance Company of Jackson, Mississippi. Lamar Life has been in business since 1906, has a Best rating of “A” and is licensed in Idaho. The proposal was received through Capital Planning Administrative Services of Boise, Idaho, and the local agent serving students will continue to be Newsome/Kimberling Insurance of Moscow.
    Benefits will remain the same for Plans A and B. Plan C benefit limits will increase. Benefit provisions as well as procedures for insuring students are described in Exhibit I.
     6/27-28/94  58-59
     EPA Notice of Violation- Wood Fire Boiler
     Re: Memorandum to Regents from President Richard D. Gibb, December 29, 1986
    The university is attempting to resolve an issue related to permitting of the wood-fired boiler and will negotiate, if possible, a Consent Order with the Idaho Division of Environmental Quality. The Consent Order is expected to specify operating conditions and may provide for the University to perform certain in-kind services for the state that will provide research and education benefits to the university. No fines or monetary penalties are anticipated. If negotiations are successful, the university will sign the Consent Order subject to Regents’ approval.
     6/27-28/94  59
     Sale of Land
     Mrs. Meyer asked if legal counsel had reviewed the sale and where the funds would go. Mr. Wallace commented that the funds would go into an endowment which is managed by the University of Idaho Foundation. The scholarship allocations then go through an internal university process which identifies students who qualify for the scholarships as designated by the donors.
    Mr. Wallace confirmed that the attorneys had checked the legality of the sale, with the funds to be set aside in an existing endowment.
    M/S Hinckley/Meyer: To approve the sale of the property by the University of Idaho.
     7/20/94  61
     Intercollegiate Athletic Conference Affiliation
     University of Idaho President, Dr. Elisabeth Zinser, recommended that the University of Idaho join with Boise State University in moving to division IA football and to the Big West Conference. The recommendation also includes that the U of I move forward with the same time schedule to the fall of 1996 the target date, with the understanding that the time schedule may be modified in light of the potential impact that such a move might have on the Big Sky Conference. The U of I assumes that it would move forward in all sports. The rationale for this move is linked to aspects such as intercollegiate athletic rivalry and development, and academic issues associated with the mission and standards the Universities hold. A schedule of aggressive increased to reach gender equity to improve the proportionality of women’s program has been embarked upon. The U of I will continue to improve gender equity regardless of conference affiliation to the point where another twelve scholarships will be added for women athletes, apart from the move, then another six that would be associated with the move.
    The second point, because U of I stadium seats fewer than 30,000, the U of I is moving forward with a request of a waiver with respect to a 30,000 seat stadium. If the U of I is able to achieve that, it will be in a position of demonstrating 17,000 seats can be sold on the average at home games using the U of I stadium.
    Mr. Eaton asked President Zinser that the proposal apparently envisions outside funding not including additional taxpayer money, not including student fees, that is the proposal and is the representation you are making to the Board today.
    Dr. Zinser replied that is correct and clarified that this proposal spans a ten-year proviso, from FY1997, the first year participating in the conference through the duration of the ten-year cycle. The U of I, for purposes of move in division, does not have any increase in general education funds, nor student fees beyond 4.0 percent general inflationary increase built into the model.
    Mr. Eaton asked if it was Dr. Zinser’s understanding that people who are familiar with the athletic department and elsewhere on campus share that understanding. Dr. Zinser replied that his was one of the most important considerations in all circles and is shared by related organizations, booster’s clubs, and alumni. She assured Mr. Eaton that conversations with the U of I foundation, foster organization, and alumni board have firmly supported this move and have come forward collectively with a plan for fund raising to enhance the level of fund raising by creative means.
    Dr. Zinser agreed with an audit report on the program over time would be essential.
    Dr. Zinser reported that athletics in the American culture is very important. Much of the attention from athletics draws interest to the institutions. She stated she believes there is a benefit from having strong and developing programs at the institution.
    M/S Meyer/McWilliam: To deny the request to move to Big West until after the NCAA 1996 convention. In favor: 3; against 4; absent 1. The motion failed.
     9/22-23/94  7-9
     FY96 Capital Budget Requests
     Provost Yost reported that $1.76 million was included in a bill sent to President Clinton for the agricultural/biotechnology building. This brings the amount of federal money received through the Appropriations’ Committee, through the efforts of Senator Craig and colleagues, to $4.1 million. The total federal funding for this will amount to $5.4 million. The biotechnology building will have to do with food science, genetic engineering, and micro organisms. This building will enable the U of I to join the major wave of land grant universities that are leaders in agricultural biotechnology. Accompanying this is a $2.4 million grand that has been given as a Pacific Northwest Food Innovation Center to Oregon State University, Washington State University, and the University of Idaho cooperatively.
    Dr. Yost said the major capital request priorities have not changed. The second priority for the U of I is for the agricultural/biotechnology building.
     9/22-23/94  21
     Cultural Affairs
     Proposed Changes in Faculty-Staff Handbook, Section 4762
    Effective upon approval, change Grievance Procedures for Staff Employees in Section 4762 of the Faculty-Staff Handbook to read as in Exhibit C, which is on the file in the Office of the State Board of Education.
     9/22-23/94  49
     Sale and Removal of House and Two Outbuildings from the Arboretum
     Regents’ approval is requested to seek bids for the sale and removal of a house and two outbuildings which no longer have any useable value to the university. The land will be utilized in the continued development of the new Arboretum. The location of the house and outbuildings is shown in Exhibit B.
    In October 1960, the university acquired land, a frame house, and outbuildings located in Moscow on Sand Road. The purchase was subject to a life estate on the house, outbuildings, a well, and a portion of the land for use by the sellers. The life estate terminated in May 1983, was transferred to the university, and was leased to students until September 1993. An analysis of cost necessary to bring the 1936 constructed house in compliance with the life-safety and occupancy codes revealed that costs for doing so are prohibitive compared to the rental value of the structures.
     9/22-23/94  49-50
     $500,000 Commercial Line-of-Credit with First Security Bank of Idaho
     Regents’ approval is requested to allow the university to negotiate a commercial open line-of-credit at tax-exempt rates not to exceed $500,000 with First Security Bank of Idaho who currently provides banking services for the university.
    The university enters into a variety of smaller real and tangible personal property transactions which often require temporary or short-term financing. Examples include real property acquisition and improvements that become components of future bond issues or require separate financing for a limited number of years, equipment of vehicle acquisitions requiring short-term financing, utility upgrades, emergency repairs and building renovations or remodels.
    The university believes lower financing cost and more efficiency can be achieved with a line-of-credit to finance certain smaller transactions than to negotiate financing and request approval on each individual transaction. The line-of-credit will be accounted for by each separate transaction and will be repaid from dedicated departmental funding sources. An annual report on the status of borrowings on the line-of-credit will be provided to the regents.
     9/22-23/94  50
     Purchase of Land Adjacent to Aberdeen R&E Center
     Reference Regents’ Minutes from September 1988, p. 54; September 1989, p. 46; and June 1994, p. 58
    Regents’ approval is requested to: (1) purchase two acres of land and a 24-foot by 52-foot, double wide, 14-year-old mobile home which is adjacent to the Aberdeen R&E Center for the amount of $37,000; (2) obtain bids for the sale and removal of the mobile home; and (3) secure a commercial bank loan.
    In June 1994, the university obtained regents’ approval to exchange two acres of land at the Aberdeen R&E Center with Roy and Georgiann Youngstrom. Before the transaction could be completed, the Youngstrom’s made a decision to leave the state. They have offered to sell the tow acres to the UI under terms of an option agreement that had been made between the UI and the Youngstroms when the university purchased 84 acres of adjacent farmland from them in 1989. At the time, the Younstroms gave the university the opportunity to acquire the property under the terms of the agreement. Conditions of the current sale require the purchase of both the land and the mobile home. Because the property shares a common border with the Aberdeen R&E Center, it is in the best interest of the university to buy the Youngstrom property.
    An appraisal of the property was made in August 1994 by an independent certified appraiser agreed to by both parties. The appraisal reflected a market value of $37,000 which both parties agreed to as the sale price. Financing for the acquisition will be by a commercial bank loan not to exceed seven years to be repaid from College of Agriculture funds and proceeds from the mobile home sale.
    The farm land will be utilized in the farming research activities of the Aberdeen R&E Center. Exhibit C shows the proposed purchase.
     9/22-23/94  50-51
     Farm House Fraternity Land Lease Agreement for a Volleyball Court
     Reference Regents’ Minutes, January 28, 1971, p. 149
    Regents’ approval is requested to lease to Farm House Fraternity approximately 4600 square feet of university land for use as a volleyball court.
    On October 1, 1971, the university entered into an agreement to lease .5853 acres for use as a building site for the Farm House Fraternity. The lease was for 20 years with the renewal rights for four five-year terms.
    The proposed lase of land for a volleyball court will be on a year-to-year lease at $1 per year with renewal subject to university approval in the event the land is needed for future development. All upkeep and appearance maintenance of the land, liability insurance coverage, landscaping and site restoration upon termination of the lease will be the responsibility of the Farm House Fraternity. Exhibit D shows the proposed land lease and lease document.
     9/22-23/94  51
     Utility & Road Access Easements on the Plant Science Farm Road in Moscow
     Regents’ approval is requested to grant underground utility and road access easements to Thomas R. and Linda K. Robertson, Danny J. and Carolyn Hood, and Jack and Wanda Puckett for residential lots they are purchasing that front on the Plant Science Farm road. Exhibit E shows the proposed easement area.  9/22-23/94  51
     Access Easement-City of Moscow Bicycle Path on UI Property
     Regents’ approval is requested to grant an easement to the city of Moscow for the purpose of constructing a bicycle path on university property.
    A bicycle path presently exists along Sixth Street. The city of Moscow has obtained federal and state funding to expand the bicycle path from Sixth Street north and west to Rayburn Street. A condition of the funding requires the city to have control and responsibility for land associated with the bicycle path. The university has developed plans for a bicycle path in the same general area and thus will benefit from this project at no cost to the university. Should the city discontinue use of the eland for the intended purpose, the easement would terminate. Exhibit F shows the proposed easement area.
     9/22-23/94  52
     Land Transfer to City of Moscow for Sewage Treatment Plant
     Reference Regents’ Minutes of December 17, 1951, p. 24, and June 26, 1986, p. 56
    Regents’ approval is requested to transfer to the city of Moscow 1.89 acres licensed to the city in 1951 and five additional acres set aside in an agreement with the city in 1986.
    In 1951, the regents approved licensing 1.89 acres of land use by the city for a municipal sewage treatment plant also servicing the University of Idaho. IN 1986 the regents approved setting aside five acres of adjoining land for future expansion of the municipal sewage treatment plant. At this time, the city is requesting the land for an expansion project.
    Transfer of the two parcels of land will be conditional on continued use as a municipal sewage treatment plant, granting access easements, and security fencing. Should the city discontinue use of the land for the intended purpose, the land will revert back to the university as clear environmentally clean land. Exhibit G shows the location of the two parcels of land to be transferred.
       
     Five Year Office Space Lease Agreement for the UI/INEL Education Program
     Reference Regents’ Minutes of December 17, 1951, p. 24, and June 26, 1986, p. 56
    Regents’ approval is requested to transfer to the city of Moscow 1.89 acres licensed to the city in 1951 and five additional acres set aside in an agreement with the city in 1986.
    In 1951, the regents approved licensing 1.89 acres of land use by the city for a municipal sewage treatment plant also servicing the University of Idaho. IN 1986 the regents approved setting aside five acres of adjoining land for future expansion of the municipal sewage treatment plant. At this time, the city is requesting the land for an expansion project.
    Transfer of the two parcels of land will be conditional on continued use as a municipal sewage treatment plant, granting access easements, and security fencing. Should the city discontinue use of the land for the intended purpose, the land will revert back to the university as clear environmentally clean land. Exhibit G shows the location of the two parcels of land to be transferred.
     9/22-23/94  52
     Banking Services Agreement with First Security Bank of Idaho
     The university issued a request for proposals for a wide range of commercial banking services to be provided to the university. Four qualified Idaho banking institutions responded to the request. The RFP was issued in accordance with regents’ policy.
    Proposal evaluations revealed that First Security Bank of Idaho offered to provide the highest quality services at the lowest cost. A three-year agreement with an optional two-year extension was negotiated to become effective September 1, 1994. Repurchase agreements, certificates of deposit, and other investments which are not part of the agreement may be purchased by the university from any qualified depository offering the best rates. Using multiyear banking services agreements has resulted in a substantial cost reduction to the university for such services.
     9/22-23/94  53
     Fall Enrollment Statistics
     President Zinser reported a 1.6 per cent increase in new freshman enrollment and an out-of-state enrollment drop of 22 per cent. Transfer students increased by 3.8 per cent and overall retention was 75-76 per cent—the highest in 20 years.  10/25-26/94  7
     University Center Plan
     The University is putting together a task force to work on the planning goals for the center. The main goal is to provide a central meeting place for students, faculty and staff. Dr. Zinser state that Dr. Barton was asked to serve on this committee providing there was not conflict of interest.  10/25-26/94  7
     Academic Program Review
     Mr. Eaton asked if there was a program review process underway. Dr. Zinser stated yes, but that it was principally internal with the exception of the accreditation review. And that typically the University does not have external reviewers come in and review. Every department does an annual review of its program.  10/25-26/94  7
     Letter of Appreciation
     Dr. Zinser read a letter from graduate students across the state thanking Mr. Shurtliff for representing the Board and spending an entire day with them at the Idaho School Summit.  10/25-26/94  7
     8.2  A request was made for approval to exercise an option to acquire approximately 10 acres on Sweet Avenue, located at the southeastern entrance of the University. The property will be gifted to the University by Burlington-Northern Leasing Company (BNLC) in exchange for an indemnity agreement as to any residual environmental contamination liability. The soil cleanup is expected to be completed and the ground water remediation is not expected to be significant. A binding agreement with responsible parties to complete the remediation will be in place to limit the University’s exposure to environmental liabilities.
    M/S Shurtliff/Evans: To give authority to the University of Idaho to exercise its option on the Sweet Avenue Property.
     10/25-26/94  14
     Report on the ISU/UI Higher Education Center
     Dr. Yost reported that they were pursuing their search for a new director at the new Idaho Falls Higher Education Center.
    At the September 1993 meeting, the Board adopted a management plan recommended by the institutions and staff for the ISU/UI Higher Education Center in Idaho Falls. Dr. Yost and Dr. Bowen reported they were proceeding with the plan.
    Exhibit 2
    Mr. Hinckley restated that when Dr. Tingey retired he would not be replaced. Dr. Yost agreed and stated there were two directors; the Director of the University of Idaho academic programs at the Idaho Falls Center of Education who is also the Facilities Manager the UI Foundation and the Director of Idaho State University. Dr. Barton commented that the position would be at a lower level. The new person would now be a faculty person, but would have the dual responsibility of overseeing University Place as well as coordinating the academic programs delivered by the University.
     10/25-26/94  22
     FY94 Carryover Funds
     Approval was requested to spend carryover funds. These funds were authorized to be spent during FY94, but were unexpended as of June 30, 1994. All carryover funds will be used for nonrecurring expenses. Details of these amounts, including fund source and expenditure object code, is contained in the FY96 budget request materials and is available in the Board office.  10/25-26/94  35
     WAMI Medical Education
     As a result of changes to University of Idaho fees, University of Washington School fees, and WAMI contract rates, a reduction to the total WAMI contract will be realized in FY95. The contract cost savings of $43,300 are partially offset by a reduction of fee revenue available to the UI WAMI first-year program. Approval was requested to use the net amount of the changes, $40,900 of the one-time funds, in support of the acquisition and installation of equipment for the first-year program. The contract and revenue amount changes will be incorporated into the FY96 budget request materials.  10/25-26/94  35-36
     Purchase of Equipment
     The UI Director of Procurement Services has certified compliance with UI and the State of Idaho procurement policies, procedures, and laws in this proposed acquisition.
    A request for a bid was issued to eight vendors. Four responses were received. The bid from Proline was determined to be the lowest responsive bid. Based on the cost proposed by Proline, the price for this equipment is considered to be fair and reasonable. Proline is considered to be a responsible bidder.
     10/25-26/94  36
     Sweet Avenue Property Acquisition
     The University sought authority to exercise the university’s option to acquire the BN Leasing Company (BNLC) fee simple title to an approximately 10-acre parcel of property on the North side of Sweet Avenue between Main and Railroad Streets in Moscow, Idaho.  10/25-26/94  36
     Legislative Issues
     U of I debit card bill—The UI has been notified that their use of a debit card is in violation of state banking laws. There will be a housekeeping bill to change that situation. It will be crafted in such a way that other institutions can also use debit cards.
    1.63 University of Idaho
    Dr. Elisabeth Zinser reported on:
    A. Community College Function
    The UI does not have a community college function, however it does take seriously its responsibility to develop more articulated arrangements so that students can move more comfortably between community colleges to the UI. UI has been working with Ricks College, College of Southern Idaho and North Idaho College to facilitate change and improvement in this area.
    B. Student Concerns
    AIDS Awareness
    Compensation relative to teaching and research assistantships (grad students).
    Post-doctoral area
    C. Faculty Concerns
    Role and Mission
    Faculty Salary
    D. Statewide Program Responsibilities
    The UI College of Architecture, particularly in northern Idaho, is working with rural communities in planning community services. The project is uses as a project for student learning and for faculty scholarship. In the water resource area UI has significant expertise at the university and feels a responsibility to direct this talent to looking for solutions to very complex water related issues. K-12 partnerships are equally important and are a part of the budget request. Dr. Zinser said she believes it is important to the UI to have a clear mandate with respect to statewide responsibilities in some of these fields.
     12/1/94  7
     Medical Education
     The Committee feels that collection of data is an important part of the issue and it is important that a proper procedure and process be developed for its collection. The Committee recommends that it be coordinated through the Center of Health Policy at Boise State, Idaho State University, the University of Idaho, WAMI, and the Department of Health and Welfare.
    M/S Eaton/Meyer: To approve the recommendations of the SHPC. In favor: 7; against 1.
     12/1/94  7
     Engineering  Oral statements regarding their engineering program proposals were made by Boise State University, University of Idaho and Idaho State University. Dr. Elisabeth Zinser presented an over view of the UI engineering program in Moscow as well as other areas of the state.
     12/1/94  13-14
     Financial Committee
     Remodeling of a facility at a project cost of $160,000, which exceeds the write off authority of the Executive Director by $60,000, #5.11.
    M/S Shurtliff/Meyer: Approval of Items 4.81 and 5.11
     12/1/94  15
     Retaining A Consultant to Advise the Board
     M/S McWilliam/Meyer: Proposal to hire a consultant to get information regarding startup, annual cost, and accreditation timeline of a stand-alone engineering program be put before the Board.
    The reasons for hiring a consultant were discussed. It was determined that the consultant’s charge should be amended. Motion #1 was withdrawn.
    M/S Eaton/Hinckley: To hire a consultant for the purpose of assembling the comparative costs of delivery of the engineering programs in the Treasure Valley, with the consultant to deliver the report to the Board as early as possible, but in no event later than 10 days prior to the January Board meeting. In favor 6; against 0; absent 2. Consultants duties would also be to provide information on accreditation which would be considered as part of the cost.
    The qualifications of the three candidates were reviewed. A question regarding Dr. Jerry May’s prior relationship with the University of Idaho was discussed. It was felt that if Dr. May felt it would be a problem, he would have withdrawn himself from the list of candidates. Boise State University representative were asked if they had any reservations about Dr. May. Dr. Jones replied that they were comfortable with the selection of Dr. May.
    M/S Hinckley/Meyer: To hire Dr. Jerry May as the consultant.
    Mr. Mosman asked Dr. Barton to make contact with Dr. May to confirm his fees and get his time parameters. Dr. Barton will then come up with a statement of the charge.
    Dr. Barton suggested that the Board should consider the selection of an alternate in the event Dr. May is not available.
    M/S Meyer/McWilliam: That Dr. Robert D. Kersten will be selected as an alternate consultant.
     12/1/94  
  • 1995-1996
     Item  Motion  Date  Page
     Engineering Education
     Dr. Zinser presented the University of Idaho’s proposal for engineering education. Dr. Richard Jacobson addressed the Board regarding UI’s role in providing engineering education within the state.
    Dr. Zinser spoke and acknowledged that UI has been too slow in responding to the needs and demands for engineering education in the Treasure Valley. She advised that they see the urgency and are moving much more rapidly by reallocating resources and by headquartering an associate dean in Boise immediately. She stated that UI would provide for greater local faculty control in the curricula, local industry participation in a new advisory council, greater curricula integration, and stronger student support from UI and BSU. She advised that UI is thinking differently about administration of the program to insure shared governance and local autonomy. She stated that UI is committed to the Boise engineering program and that is their highest priority in their FY96 budget request.
     1/26-27/95  28
     4.8.1  The UI requested approval to enter into a lease/purchase, tax exempt, financing arrangement with First Security Bank of Idaho, N.A., to cover the University’s share to upgrade the east campus electrical distribution facilities at an estimated cost of $593,500.
    M/S McWilliams/Hinckley: To approve UI’s request to enter into the agreement with First Security Bank of Idaho, N.A. to finance the upgrading of the east campus electrical distribution facilities at an estimated cost of $593,500.
     3/21-22/95  27
     4.8.2  The UI requested approval to authorize the Vice President for Finance and Administration and Bursar, and the Treasurer of the Regents to finalize a financing agreement in the name of the Regents for the acquisition costs associated with the ten-acre parcel of property from BN Leasing Company at an estimated cost of up to $700,000, with a 6.8 percent rate to be repaid over a twelve-year period from First Security Bank of Idaho, N.A.
    M/S McWilliams/Hinckley: To approve UI request for the acquisition costs associated with acquiring the property
     3/21-22/95  27
     5.5.1  The UI requested approval to purchase .92 acres of land and 7,840 square-foot commercial building located on West 8th Street and adjacent to the Sweet Avenue property in Moscow, Idaho; and for a resolution authorizing this acquisition and for the Vice President for Finance and Administration and Bursar, and Treasurer of the Regents of the University of Idaho to sight the necessary documents to complete this acquisition and to secure long-term tax-exempt financing. The owners have agreed to sell to the University of Idaho the property for $350,000, with a $10,000 down payment with the remaining $340, in a note secured by a deed of trust.
    M/S McWilliams/Hinckley: To approve UI’s request to purchase the land from Richard C and Rosetta Beebe and Eddie H. and Judi L Shipley for $350,000.
     3/21-22/95  28
     5.8.1  The UI requested approval to increase the total irrigation effluent system project by $250,000 to a total of $1,000,000 funded from the Auxiliary Services Reserve Account for Phase 2 of the Golf course Irrigation and Effluent System Improvements Project. Completion of this phase is on track for spring 1995 and will be completed within the total project scope of $1,000,000.
    M/S McWilliams/Hinckley: To approve UI’s request to bid and approve Phase 2 of the Golf Course irrigation and effluent system improvement project.
     3/21-22/95  28
     Accreditation Report
     Dr. Elizabeth Zinser reported on student fee relationships within the system. She said that at the next Presidents’ Council meeting, the issue would be discussed. Dr. Zinser said they would also take a look at the concept of financing higher education and how student fees should be incorporated. She asked the Board from the President’s prior to the August budget meeting.
    Zinser reported on the NW Association of schools and colleges report to the UI. She said the NW Association commended the UI in several areas, among which were: strong professional interpersonal relationships; significant increase in sponsored program activities; strong understanding of general education core; curriculum, remodeling of the library building; recognition of the value of the strong collaborative relationship between Washington State University and the UI; recognition of the progress and commitment in gender balance and cultural diversity and the commitment and on-going progress in the lack of periodic program review; salaries lower than for peers at comparable institutions; physical plant, materials and equipment; and not citing the mission statement in full in the catalogue. She advised the Board of steps that were being taken to address the recommendations.
     4/20-21/95  7
     Engineering Funding
     Dr. Zinser reported that everyone was in agreement that of the $2,000,000 appropriated $1,000,000 would go to UI and $1,000,000 would go to BSU. She said that both institutions have been working closely in order to determine how to advance the development of the program.
    Dr. Zinser reported that the searches for faculty for the civil and mechanical programs are underway and it is expected that the additional 11 faculty will be on board by fall, to bring the faculty total to 17. She said that the allocated money would primarily go to pay salaries, faculty requirements and equipment/library support. She advised that there was an increase in the number of internships for students to work with businesses in the areas.
     4/20-21/95  8
     Technology  Non-budgeted Money. Senator Richardson said a technology budget was set up which included $730,000 for Boise State University, $660,000 for Idaho State University, $160,000 for the University of Idaho and $100,000 for libraries. Dr. McWilliam said that the Finance Committee for Higher Education would address the item. Senator Richardson said is Council would submit the money to JFAC, as it had in the past or the Board would do it.
    Mr. Eaton asked that Dr. Robin Dodson work with him in contacting the universities regarding how they would spend any money allocated to them.
     4/20-21/95  17
     FC Item 5.4
     M/S McWilliam/Meyer: To authorize the construction of an approximate 8,500 square foot laboratory addition to the J.W. Martin Agricultural Engineering Laboratory. The project budget is $650,000 and will be covered by funding from private sources.  4/20-21/95  29
     Item 4.2
     Dr. Barton explained that this was a routine item, but needed Board action due to the fact that it was $8,187 over the limit where it can be sighted off by staff. He also explained that even though no government funds were to be used, the Board was required by statue to act on it.
    M/S Meyer/McWilliam: To approve UI’s request for the College of Mines to purchase a Material Test System in the amount of $158,187. Funds to pay for the purchase will come from gifts received during College of Mines fund-raising campaigns.
     5/24-25/95  13-14
     Item 1.6
     Dr. Thomas Bell discussed his goals for the coming year.
    • Maintain the commitment to attracting, developing and retaining quality faculty and staff
    • In cooperation with Boise State University, continued commitment to the engineering program by seeing what expectations are met and the students are well served
    • In cooperation with Idaho State University, continue to enhance engineering education in Idaho Falls.
    • Develop and implement a more responsive system to bring the University’s expertise directly to communities, county governments, business, industry and the schools.
    • Together with Washington State University, design a more responsive cooperative education system
    • Monitor the UI decision to enter the Big West Conference to ensure that all timelines are met.
    • Continue to build confidence and support from constituents throughout the state.
    • Review search policy and procedures prior to beginning search process for a new Dean of the Law School
    • Technology and its applications in learning. Continue to provide support to faculty as they incorporate technology into their classrooms. Increase the partnership between the University and K-12, with the University providing leadership and assistance in instructional technology.
    • Develop a prototype of an education model that is both cost effective and efficient in improving the learning curve for upper elementary students. He said that a task force would be formed which would report in April, 1996 on its findings.
    • Assist the Board in carrying out an efficient and timely search for a new president of the University of Idaho.
    Dr. Fox asked Dr. Bell if he had any perception as to the anticipated growth rate at the University. Dr. Bell said he felt that a 3 to 5 per cent growth rate could be anticipated. He also said that he did not have any firm figures but would get them and report back.
     5/24-25/95  7-8
     UI Presidential Search
     Mr. Eaton advised that former Senator James McClure and Mr. Roy Mosman were appointed as co-chairs of the University of Idaho Presidential Screening Committee. He said that the co-chairs would begin selecting other committee members immediately.
    Mr. Davis suggested that before embarking on a national search, a search be made within the state to determine whether or not there was someone who could fill the position.
    Dr. Dillon asked that the Board have input throughout the search process. He suggested that at some place in the process, the Board members be involved in some capacity.
    Dr. Bell suggested that due to the high level of concern on campus regarding the selection of committee members, that an appropriate number of UI administrator and faculty be appointed as committee members. Mr. Eaton responded that he felt that decision was primarily the responsibility of the co-chairs. However, he said he was confident that the chairs of the committee would take into consideration the fact that the position is an office for the UI and make committee member selections appropriately. He also said that the position was also that of a public figure and member selections should take into consideration public input.
    Mr. Eaton advised that in view of Mr. Mosman’s responsibilities as co-chair of the UI Presidential Screening Committee he would be resigning his position on the Engineering Oversight Committee. Mr. Eaton said he would be taking Mr. Mosman’s place on the committee.
     6/22-23/95  8-9
     Student Concerns
     Mr. Mosman reported that Damion Drakjy, UI Student Body Vice President, had asked the Board to consider changing its policy to allow the student representative to pay for only the credits they take rather than be charged as full time students regardless of the number of credits taken. He said the committee asked Mr. Darakjy to contact the other schools and present a report at the next meeting.  6/22-23/95  22
     Full Proposal: BS Business, Accounting and Master in Accountancy
     M/S Meyer/Dillon: To adopt the staff recommendation that the request to bring these proposals out of cycle to they can be processed.  6/22-23/95  23
     Acceptance of Gift of Residential Land & Buildings from the Coeur d'Alene Mines Corporation
     The University of Idaho requested approval to accept on behalf of the Regents of the University of Idaho a gift of residential land and building from Coeur d’Alene Mines Corporation (CMC). CMC desires to gift .247 acres of land and a seven-unit, two story apartment building to the University to be used for educational purposes in or around the Coeur d’Alene, Idaho vicinity.
    The gift agreement stipulates the real property or proceeds from its sale is to be used by the University for educational purposes within 10 years of the date of the gift. If the University has not commenced use of the gift within this time, the property or proceeds from the sale shall be reconvened to CMC or its successor. The 1993 appraised value of this gift was 190,000. The University intends to use the property or proceeds from its sale to enhance educational programs in the Coeur d’Alene area.
    Staff Recommendation: Approve.
    M/S Fox/Dillon: To approve UI agenda Item 4.61, Acceptance of Gift of Residential Land And Building from the Coeur d’Alene Mines Corporation.
     6/22-23/95  29
     FY96 Employee Medical/Dental Insurance Contract Renewal with Medical Service Bureau/Blue Shield of Idaho
     Approval was requested to renew the employee medical and dental insurance contract with Medical Service Bureau/Blue Shield of Idaho for the period July 1, 1995 through June 30, 1996. The University has negotiated a billed annual premium of $2,906 per employee, which is an increase of 4.9 percent over the FY95 billed rate of $2,768. Depended premiums will correspondingly increase 4.9 percent.
    Benefits in the traditional indemnity alternative will remain the essentially the same, except that the deductible will increase to $200 per individual and $600 per family. The co-payment will remain at 20 percent and the out-of-pocket maximum will reduce to $1,200 per individual and $2,400 per family.
    Staff Recommendation: Approve.
    M/S Fox/Dillon: To approve UI agenda Item 4.81, FY 96 Employee Medical and Dental Insurance Contract Renewal with Medical Service Bureau/Blue Shield of Idaho.
     6/22-23/95  29
     Assessment of Current System
     Dr. Thomas Bell of the University of Idaho reviewed his assessment of the current governance system. He said that he agreed with others who felt that governing structures did not guarantee quality.  8/3/95  9
     President's Report- Athletics
     Dr. Thomas Bell of the University of Idaho (UI) reported that when he became Interim President, one of his goals included looking at all elements of the move to the Big West Conference. This included monitoring and review of recruiting practices as well as the academic performance of student athletics. He reported that UI had done an internal review which included people from several areas of the University as well as local law enforcement officials. He said the reported showed the vast majority of student athletes are good students, good citizens and should not be linked with those students who detract from the program.
    Dr. Bell said that the trends in athlete academic performance show that athletes graduate at a rate of 51 percent or 10 percent higher than the general population. He reported that incidents involving university athletes are minimal when you consider all programs. He said that the ten incidents reported in the press were five illegal possession of alcohol, one petty theft, one disturbance of the peace, one NSF check, one unlawful entry and one possession of drug paraphernalia. He said that while he regretted all incidents, none were considered extreme. He said that after review of the data, they did not think that incidents were escalating and, in fact, the number of incidents seem to be in decline.
    Dr. Bell said that current efforts included a coaching staff with academic priority, recruiting standards which including academic and behavior elements, proactive intervention on the part of coaches and aggressive discipline including loss of team privileges and scholarships. He said that he has begun what will be an annual meeting between the athletic directors and head coaches to reinforce university expectations and to have each head coach reviews the goals for the year.
     9/21-22/95  7-8
    Item 2.21  UI requested approval of the temporary fiscal year re-appointment of Sherry O. Farwell effective July 1, 1995 as Professor of Chemistry at an annual salary of $101,337.60 (National Science Foundation funding).
    M/S Mosman/McWilliam: Approve UI’s request to re-appoint Sherry O. Farwell as Professor of Chemistry at a salary of $101,337.60.
    UI requested approval of the fiscal year re-appointment of Fred S. Gunnerson s Professor of Mechanical Engineering and Director (Idaho Falls Center) effective July 1, 1995 at a salary of $90,001.60
    Dr. Barton said that the appointment and salary was previously approved by the Board. He advised the new members that there is a Board adopted governance structure for the Idaho Falls Center and which calls for two positions. He said that the salary level is reflective of the individual’s added responsibilities.
     9/21-22/95  17
     Compensation Package for UI President
     Dr. Dillon said he felt the Board should explore the possibility that something be done about the housing provided for the UI president. He said he felt it would be advisable to look into building or buying a different house for the president’s use. Dr. Bell said he felt that while there was much that could be done with the house, there were more pressing needs on campus he felt should be addressed.
    M/S Dillon/Fox: Approve the UI president compensation package with an annual salary of $120,000 fo state appropriated money only. (Motion #25)
     9/21-22/95  17
     Contracts for Services/Agreements/Authorizations
     Closing Documents for Financing of East Campus Electrical Feeder
    The University of Idaho requested approval to adopt a resolution (Exhibit A) and to authorize the signing of closing documents for financing the east campus electrical feeder upgrade with First Security Bank of Idaho, N.A. Regents’ approval was granted in March 1995 for the University to enter into a lease/purchase, tax-exempt financing arrangement with First Security Bank of Idaho, N.A., to cover the University’s share of the upgrade for the east campus electrical distribution facilities.
    Even though it was initially planned to cover the university’s share for the cost ($593,500) through a lease/purchase arrangement, subsequent discussions with WWP have determined it would be in the best of the University to have the upgrade remain the property of WWP because of future maintenance and repair obligations that would remain with WWP. The financing terms are the same as the lease/purchase arrangement that was initially planned.
    M/S McWilliam/Meyer: To approve the University of Idaho’s request to obtain financing U of I’s share of this upgrade with a loan from First Security Bank of Idaho, N.A., at a tax-exempt rate 5.25 percent repayable over eight years from utility budget savings generated by reduced electrical service costs as a result of a new rate agreement with WWP. (Motion #28)
     9/21-22/95  23
     U.S. Fish & Wildlife Service-Memorandum of Understanding
     The University of Idaho requested approval to execute a Memorandum of Understanding with the U.S. Fish and Wildlife Service for the Collaborative use of the Hagerman National fish Hatchery Research Facility. The agreement provides the ability for the Aquaculture Research institute to operate the laboratory facilities to conduct on-site basic and applied research activities associated with aquatic resources.
    M/S McWilliam/Mosman: To approve the University of Idaho’ request to execute a Memorandum of Understanding with the U.S. Fish and Wildlife Service for the collaborative use for the Hagerman National Fish Hatchery Research Facility. (Motion #29)
     9/21-22/95  23-24
     Final GTE Northwest Contracts Approval for Telecommunications Infrastructure Project
     Approval was requested for the UI to enter into contracts establishing a corporate relationship with GTE Northwest for completing the Telecommunications Infrastructure Project (approved by the regents in November 1993). The University has negotiated three separated contracts for establishing the “strategic alliance” that develops and funds, on a multi-year basis, approximately $7.25 million of telecommunications infrastructure, the “communications utility,” for the University of Idaho campus. These contracts are a master purchase agreement, a financing agreement, and a management services agreement, that establishes a cooperative relationship between the University and GTE Northwest for the support of a communications infrastructure.
    Mr. Hess said that it appeared that this was begun without outside consultation, which traditionally is the method for doing it. He felt that the Board should monitor the process closely.
    M/S McWilliam/Eaton to approve the University of Idaho’s request to enter into contracts with GTE Northwest for the Telecommunications Infrastructure Project. Dr. Williams amended the motion to include the Board’s concern regarding the lack of a contract administrator and that the additional funds be requested for this project. The motion as amended carried. (Motion #30)
     9/21-22/95  24
     Special Budget Request
     Dr. Bell requested a delay on the engineering education item until the October Board meeting. At that time, Drs. Bell and Ruch will give evaluation reports.
    M/S Dillon/Fox: To delay the budget recommendations until October. (Motion #37)
     9/21-22/95  27
     UI/MFA in Creative Writing
     M/S Meyer/Dillon: To approve the full proposal for a Master of Fine Arts in Creative Writing at the University of Idaho.  10/19-20/95  7
     Engineering Education
     Dr. Thomas Bell reviewed the history of UI’s engineering education in Boise. He said he felt the program in Boise was a success from the standpoint of students, faculty and most industries in the Treasure Valley. He urged the Board to maintain the program as it now exists.
    Dr. Charles Ruch said they were not recommending the creation of a new engineering school. He said BSU has an engineering school, but would like the Board to consider changing the organization of the school. He said he believed that changing the organizational structure would save the state money. He said they were not asking for a change today, but were asking for a clear policy direction which would move toward the change.
    M/S Dillon/Hess: To transfer authority and management of the engineering programs in Boise to Boise State University. The time, or times, to transfer and the appropriate conditions shall be determined by the State Board of Education at its November Board meeting or as soon thereafter at a special Board meeting called for that purpose no later than 45 days after this action. A steering Committee consisting of the president of the University of Idaho, the President of Boise State University, and the Executive Director of the State Board of Education are here by instructed to bring to the November Board meeting the plan of implementation for this motion. IN developing the implementation, the Steering Committee is expected to follow the attached Instructional Guidelines. The Motion was amended to specify that the programs to be transferred are baccalaureate electrical, civil and mechanical engineering programs. The motion carried.
     10/19-20/95  18-19
     Presidential Search
     Dr. Rayburn Barton reported that here have been 69 nominations and 60 applications received from approximately 30 states. He said that the applicants were primarily from the academic arena, but there were some from business, the military and other areas of government.
    Dr. Barton said that the committee members would have the materials by November 27. He also said that on December 14 the committee would meet to reduce the applicant pool to between 20 and 25; then on January 16 meet again to reduce the pool to the final 5-10 applicants which will be interviewed by the Board.
     10/19-20/95  25
     Finance Committee 5.41
     The Regents approval was requested to increase the project scope and budget authorization for the renovation of the Sixth Street Greenhouse and the Manis Lab. The quality of the current plant growth facilities for plant sciences, plant pathology, entomology, soil sciences, biological sciences, biochemistry and forestry is inadequate and hinders advanced instruction and basic research activities in a broad range of academic disciplines. In 1993 the UI was successful through its Academic Research Infrastructure Renovation Program in competing for %709,000 in funding. The NSF program requires a one-to-one match with non-NSF funds, bringing the original project total for which SBOE authorization was originally sought and received to $1,418,730. The revised project budge scope is $1,862,000.
    The project has been bid and all project costs are firm. Additional revenues of $462,000 to cover the increased scope have been identified. Regents’ approval was requested to award the construction contract and complete the project within the grant award periods.
    M/S McWilliam/ :To approve UI’s request to increase the project scope and budget authorization for the renovation of the Sixth Street Greenhouse and the Manis Lab.
     10/19-20/95  
     Medical Fund
     M/S Eaton/Dillon: To approve the request to move a designation of a portion of the unrestricted fund balance for medical insurance reserve fund.  11/16-17/95  8
     Engineering Steering Committee
     Dr. Rayburn Barton reported that the committee, consisting of himself, Dr. Bell and Dr. Ruch, had met three times and had worked out an implementation plan for the transfer of the engineering programs from the University of Idaho to Boise State University. Dr. Barton reviewed the implementation procedures.
    Mr. Davis asked if this plan was the most effective and the least disruptive of the plans considered. Dr. Bell responded that it was the collective opinion of the committee that the implementation plan presented was the best solution.
    M/S Dillon/Fox: To approve the Engineering Transfer Program as corrected (Motion #3)
     11/16-17/95  12
     Item 2.31
     UI request a change in salary, title and duties for George M. Simmons effective 11/1/95, from Vice Provost of Academic affairs @ $93,348.80, fiscal year appointment, to Interim Provost @ $99,528.00, fiscal year appointment. Academic Affairs. Temporary increase in administrative responsibilities.
    Ms. Meyer asked if it would go through June 30, 1996. Dr. Barton responded tha in all probability it would go beyond that date. He said it was felt that the new UI president should have the option to fill the position.
    M/S McWilliam/Meyer: To approve the UI request for a change in Salary, title and duties for George M. Simmons, effective 11/1/95.
     11/16-17/95  18
     Update on Presidential Search
     Dr. Fox advised that as of November 15 there were 106 applicants for the position. She reported that their backgrounds were broken down as follows:
    71 percent academic
    29 percent non-academic
    27 applicants are Vice Chancellors, Vice Presidents or Provosts (current or former)
    21 applicants are Business Executives
    14 applicants are Chancellors
    8 applicants are Professors or Academic/Institute Directors
    3 applicants are Federal Employees (directors, etc.)
    2 applicants are Physicians
    2 applicants are Generals (1 Army; 1 Air Force)
    2 applicants are Professors (1 who is also an assistant to a president)
    1 applicant is a Professional Engineer
    1 applicant is a Mental Health Professional
    1 applicant is a SHEEO
    Dr. Barton reported that the applicants were from almost every state in the union, plus three countries.
    Dr. Fox reported that the screening committee would meet again on December 14 and that they hoped to have the number of candidates narrowed down to 10 by the end of January.
    Mr. Hess asked when the applications would be available to the screening committee members. Dr. Barton responded that they should be in the hands of committee members by November 27. He said the number would be reduced to approximately 20 at the December 14 meeting with a further reduction of from five to ten when it meets in January.
     11/16-17/95  18-19
     Purchase and Sale of Property and Equipment, Sale of Timber from Experimental Forest Land
     The University of Idaho requested approval to conduct a public sale of an estimated 2,114,000 board feet of saw timber and 469,000 board feet of pulp timber from the University’s experimental forest lands in Latah County.
    This period sale of selective timber is a part of the planned management of the experimental forest which is used for research, instruction and demonstration activities. Pursuant to IDAPA 08.01.03.101.06.b., the university has given agencies and institutions under the governance of the State Board of Education the opportunity of first refusal to the timber. If not an oral auction will be conducted in March or April, 1996. Proceeds from the sale will be utilized by the College of Forestry, Wildlife and Range Sciences for the operations and research activities of the experimental forest.
     11/16-17/95  24
     Timber Sale
     M/S Dillon/Fox: To approve the UI’s request to conduct a public sale of an estimated 2,114,000 bf of saw timber and 469,000 bf of pulp timber from the university’s experimental forest lands in Latah County.  11/16-17/95  24
     Contracts for Services/Agreements/Authorizations
     (M/S: Meyer/Fox): Approve the Memorandum of Understanding between the state of Oregon, acting by and through the Oregon State Board of Higher Education on behalf of the Oregon State University College of Agricultural Sciences and the Regents of the University of Idaho through the Idaho Agricultural Experiment Station and the Idaho Crop Improvement Association Incorporated. (9)
    University of Idaho- Item 5.52: Lease of Land to Alpha Kappa Lambda Fraternity
    (M/S: Meyer/Fox) Approve the University of Idaho’s request to enter into a lease with Alpha Kappa Lambda Fraternity for land located at 701 Nez Perce Drive, Moscow, Idaho for a period of 75 Years at a Leas rate of $10.00 per year.
     1/22-23/96  10
     Presidential Search
     Mr. Mosman provided and update on the search. He reported that 112 candidates had applied for the position. On December 14 the Screening Committee met and reduced that number to 21. Of the 21, two had taken other positions and two decided to stay where they were. The active number of candidates is now 17. A meeting will be held on January 30 to reduce the pool to 10.  1/22-23/96  
     Contracts for Services/Agreements/Authorizations
     UI requested approval to enter into a MOU with Oregon State University College of Agricultural Sciences to provide seed certification to Malheur County, Oregon seed growers. Under this Memorandum of Understanding, the Idaho Crop Improvement Association, an agent of the Idaho Agriculture Experiment Station will provide hard seed certification services to Malheur County, Oregon seed growers. The Dean of OSUCAS has authority to enter into this agreement to seek services from Idaho for this purpose through an Oregon statute.
    (M/S: Meyer/Fox): Approve the Memorandum of Understanding between the state of Oregon, acting by and through the Oregon State Board of Higher Education on behalf of the Oregon State University College of Agricultural Sciences and the Regents of the University of Idaho through the Idaho Agricultural Experiment Station and the Idaho Crop Improvement Association Incorporated.
     1/22-23/96  19-20
     Lease of Land to Alpha Kappa Lambda Fraternity
     (M/S: Meyer/Fox) Approve the University of Idaho’s request to enter into a lease with Alpha Kappa Lambda Fraternity for land located at 701 Nez Perce Drive, Moscow, Idaho for a period of 75 Years at a Leas rate of $10.00 per year.  1/22-23/96  20
     Presidential Search
     The University of Idaho Presidential Screening Committee met on January 30 and reduced the candidate pool to 10. The Board met to determine procedures it would use to further reduce the pool. After discussion of various options, a motion was made to approve the procedure.
    M/S: Meyer/Davis: The Board would use the following steps in determining how the candidate pool would be further reduced:
    1. Based upon review of curriculum vitae and Screening Committee comments, each Board member will select three candidates to remove from the pool. A teleconference meeting will be held on February 9, 1996 to reduce the final candidates by three.
    2. Further investigation of the remaining candidates will be done. This will include checking past employers, local chamber of commerce and industry, political interactions with legislatures and a computer newspaper check.
    3. Using the information gained in #2 another conference call will be held to see if any of the candidates should be eliminated.
    4. Site visits will be scheduled with the remaining candidates.
    5. After site visits are conducted, the candidates will be invited to Moscow.
    A teleconference to address Item #1 was scheduled for Friday, February 9, at 8:00 am (Mountain time). A time frame to address items two through five will be discussed at the February 9 meeting.
     2/5/96  3
     Presidential Search
     The following agenda for the selection process was agreed upon:
    1. By February 15, Dr. Rayburn Barton will gather additional background information on the candidates (via telephone). He will contact former employers, legislators, newspapers and business representatives. Additionally, he will verity the candidates’ credentials.
    2. On February 15, 8:00 a.m. (Mountain time), a Board meeting will convene via teleconference call to review any additional information obtained by Dr. Barton.
    3. Between February 16 and March 12, Dr. Barton together with a Board member will travel to each candidate’s job site and conduct additional interviews/investigations. Board members will advise Dr. Baron of dates they will be available to travel. Dr. Barton will then work out a visitation schedule and present it to the Board on February 15.
    4. Between February 16 and March 12, the candidates will be invited by the UI to visit the campus.
    5. On March 13, the candidates will be interviewed by the Board in Moscow. Approximately one hour will be allotted for each interview. However, if necessary, the interviews may extend to March 14 and/or 15.
    6. The regularly scheduled Board meeting in March will be held March 14-15 in Moscow.
    8.3 University of Idaho Presidential Search (continued)
    Mr. Davis asked that it be placed on record that the Board expressed it thanks to the Screening Committee for doing an outstanding job during the search.
    It was determined that the candidate pool would be reduced to seven (7) and that the additional investigations would be conducted on the seven candidates.
    M/S: Davis/Dillon: To ask Dr. Barton to do additional investigations on the seven candidates: Dr. A. Larry Branen, Dr. Nicholas L. Henry, Dr. Robert A. Hoover, Dr. Scott G. McNall, Dr. M. Roy Schwarz, Dr. J. Kirk Sullivan and Dr. Bryan Hobson Wildenthal.
     2/9/96  3-4
     Presidential Search-Interview Process
     Mr. Eaton advised Dr. Rayburn Barton would be making the site visits within the next two weeks. He encouraged the Board members to review Dr. Barton’s itinerary and join him in the site visits to the extent possible. Mr. Eaton reminded everyone that the purpose of the visits not to interview the candidates, but the interview the people at the candidates home community. He said he felt that the courtesy visit to the candidate would be appropriate.
    Ms. Meyer advised that she would be able to assist with the visits to Reno, Nevada and Chico, California.
    Persons to be interviewed during site visits
    It was determined that Dr. Parton would attempt to make contact on the site visits with the following:
    Presidents
    Vice Presidents
    Deans
    Student Reps
    Faculty Reps
    Classified/Professional Staff
    Athletic Director
    Foundation Director
    Random conversations on campus

    Business Community Leaders
    Legislators
    Chamber of Commerce President
    Mayor
    Community Leaders

    It was also decided that Board members would not independently contact the candidates nor would they make contact with other individuals regarding the candidate.
    Ms. Meyer asked Dr. Barton to compile a list of questions to ask the people he contacts at each site. Dr. Barton responded that he would makeup the list, fax it to the Board for comment and make suggested changes.
    There was general discussion regarding types of questions the Board would ask during the interviews. Dr. Dillon suggested and the Board concurred that the Board should agree on a set of questions to be asked of all candidates.
    Credit Checks
    It was determined that at credit check could be conducted on each candidate. The Board asked Mr. Mike Larsen to determine the procedure to be used to obtain the credit reports and upon receipt, interpret the information contained in the reports.
    Dr. Fox suggested that a criminal history background check be conducted thorugh the Federal Bureau of Investigation (FBI) on each candidate. Dr. Barton advised that Mr. Larsen had contacted the Attorney General’s Office and been informed that the Board did not have the authority to conduct criminal history background checks on the applicants.
    Report on UI campus visits
    Dr. Barton reviewed the University of Idaho’s schedule for the candidates’ campus visits to Idaho. Mr. Eaton advised that the purpose of the tours is to maximize the opportunity for the candidate to understand what the office represents throughout the state and to give people the chance to meet with and interact with the candidate. He said that those who had developed impressions of the candidates would be encouraged to report them to the Board through the UI. Dr. Barton advised that in the past the Board invited the different groups to submit their views in writing to the Board.
    Dr. Eaton suggested that a variety of media representatives be asked to meet with the candidates. Dr. Dillon suggested that a formal meeting with each Chamber of Commerce (Coeur d’Alene, Moscow, Boise, and Idaho Falls) be arranged. Mr. Eaton suggested and Dr. Dillon agreed that the UI be contacted and asked to make sure that the business community has an opportunity to meet with the candidates.
    Board Interviews: March 13
    Mr. Eaton stated that it has been the policy of the Board that the candidate interviews would be with the full Board and that the decision would be made based on those interviews. He felt there was some confusion that the interviews where taking place outside the Board and that may be a part of the onsite, community based visits. He stated that the purpose of the community visits was to solicit additional information from community individuals that would not be available otherwise and was not for the purpose of interviewing the candidates.
    Mr. Eaton advised that while the board planned to conduct the interviews on March 13, it might be necessary to carry the interviews over to March 14 and/or 15.
    8.3 University of Idaho Presidential Search- Interview Process (continued)
    Mr. Eaton reiterated that a process has been set forth for the selection of a president of the University. He said that the next step would be the conducting of site visits to the candidates’ places of employment. He advised that the visits would be conducted by Dr. Barton who would be accompanied in some instances by a Board members. He also advised that the candidates will begin visiting Idaho within the next few days.
    Mr. Eaton asked Dr. Barton to continue updating the candidates on the progress of the selection process.
    After Dr. Barton returns from the site visits, the Board will convene another teleconference meeting to discuss Dr. Barton’s findings.
     2/15/96  5-7
     Executive Session
     M/S: Hess/McWilliam: Enter into Executive Session per Idaho Code, 67-2345, §1(a) to consider hiring a public official. A roll call vote was taken:
    AYES: Mr. Eaton, Dr. McWilliam, Ms. Meyer, Mr. Davis, Dr. Dillon, Dr. Fox, and Mr. Hess
    NAYES: None
    Absent: Mr. Mosman
    A discussion was held regarding the results of the sites visits to the candidates for the position of president of the University of Idaho.
    No decision was made.
     3/8/96  1
     President Selection
     M/S Moseman/Meyer: Carried unanimously to offer the position of president of the University of Idaho to Dr. Robert Hoover.
    An Executive Session, “Pursuant to Section 67-2345, §1(a), Idaho Code, to consider hiring a public officer, employee, staff member, or individual agent” was held at the University of Idaho, Moscow, on March 13, 1996. Interviews with the final four candidates for the position of president of the University of Idaho were held. No decision was reached.
    M/S: Mosman/Meyer: March 14 it was moved and carried unanimously to offer the position of president of the University of Idaho to Dr. Robert Hoover (Motion #1).
    After a recess, the meeting re-convened and Mr. Eaton announced that he had offered the position to Dr. Hoover and that Dr. Hoover had accepted the offer. Mr. Eaton advised that the management letter would be composed and sent to Dr. Hoover for his signature.
    Mr. Eaton read a prepared statement extending the Board’s appreciation to the committee, to those who participated in the process and to Mr. Roy Mosman and Mr. James McClure, co-chairs of the search committee.
     3/14-15/96  7, 10
     Nonroutine Items
     M/S Davis/Dillon: Moved to adopt the Resolution entitled:
    The resolution of The Regents of the University of Idaho authorizes the issuance and sale of Student Fee Refunding Revenue Bonds, Series 1996, in the principal amount of $9,265,000: providing for the refunding of certain outstanding bonds: establishing certain funds and account; authorizing the execution and delivery of a bond purchase agreement; and providing for other matters relating to the authorization, issuance, sale and payment of bonds.
     3/14-15/96  9
     Basketball Coach-Status Report
     Dr. Thomas Bell advised that the leading candidate for the position of basketball coach at the UI was Kermit Davis. Dr. Bell Said he felt that Mr. Davis has had a successful career and that the recruiting mistakes made in the past have been dealt with and that Mr. Davis should be given the chance to get on with his career. Dr. Bell said that Mr. Davis has tremendous support statewide and that he has complete confidence in him and feels he would be an asset to the UI athletic program.  3/14-15/96  13
     Engineering  Dr. Thomas Bell of the University of Idaho reported that the pass rate for UI seniors on the most recent national exam, Fundamentals of Engineering, was 95.6 (compared with the national average of 68.4). He said the score rated UI as best in the nation.
    Dr. Bell reported that the UI/Boise State engineering program transfer was progressing on schedule. He updated the Board on the status of the students and faculty. Dr. Bell said that his spring semester 32 students transferred from Boise to Moscow to complete their degrees in residence. He said that if they complete all requirements, they will graduate from the UI this spring. He said they anticipated approximately 61 students transferring to Moscow in fall 1996. Mr. Eaton asked for figures on the amounts to be allocated to the fall transfer students. Dr. Bell said the estimated amount for a single student was $2,500 and a student with dependents would receive $3,000.
     3/14-15/96  15
     Contracts for Services/Agreements/Authorizations
     Authorization to issue bonds to redeem Student Fee Refunding Revenue Bonds, Series 1986, and to refund Student Fee Revenue Bonds, Series 1993.
    Regent’s approval was requested to adopt a resolution authorizing the issuance and sale of approximately $9,285,000 tax-exempt Student Fee Refunding Revenue Bonds, Series 1996. The Series 1996 bonds are being issued to redeem bonds issued in 1986 and to refund the 1993 issue in order to reduce total debt service costs, free up reserve funds and remove certain bond covenant restrictions relating to both series of bonds.
    The series 1996 Bonds, like the Series 1986 and Series 1993 Bonds they are refunding, will be paid from the existing Activity Center Complete Fee assessed at $55.00 per semester for full time students and $2.00 per semester hour for part-time students.
    The resolution authorizing the issuance of the Series 1996 Bonds continues the pledge provided for in Series 1986 and 1993 Bonds which require the regents to establish and college the Activity Center Complete Fees (or other legally available revenues as the regents may designate) in an amount sufficient to produce equal to 125 percent of the debt service.
    Motion #18 was moved to carry and adopt
    Dr. Dillon asked if there was a process to identify outstanding bonds. Dr. McWilliam advised that each institution takes the responsibility.
    Mr. Hess said that the committee was working on developing some type of state initiated action that would identity capital improvements and maintenance and operation issues within each institution. He said they have been discussing some type of system which would identify priorities. He also said they were discussing a legislative advocate to advocate capital improvements and maintenance issues to the legislature.
     3/14-15/96  23-24
     Nonroutine Appointments
     Mr. Kermit Davis appointed as Head Men’s Basketball Coach, effective March 15, 1996, fiscal year appointment $75,000.
    Mr. Christopher Tormey re-appointed Heat Football Coach, effective July 1, 1996, fiscal year re-appointment &75,478.
    Dr. Bell advised that the reason there are no contracts on these individual is that first year coaches do not have contracts.
     4/18-19/96  23
     FC Item 4.81
     M/S Meyer/Fox: Move to approve the UI’s request that the Board approve a resolution entitled:
    “A SUPPLEMENTAL RESOLUTION of the Regents of the University of Idaho authorizing the issuance and sale of Student Fee Revenue Bonds (Telecommunications Infrastructure Facilities Project), Series 1996, in the principal amount of $7,965,000; authorizing the execution and delivery of a bond purchase agreement and providing for other matters relating to the authorization issuance, sale and payment of the Series 1996 Bonds.”
    Mr. Eaton abstained.
    The UI requested authorization to issue bonds to complete the financing for the Telecommunications Infrastructure Project (approved by the Regents 9/95) and to finance the acquisition of the Beebe/Shipley Property (approved by the Regents 3/95).
    M/S Meyer Fox: Approve UI’s request.
     6/13-14/96  9
     Motion #42
    UI Journalism Program
    It was moved by Ms. Meyer, seconded and carried to accept the recommendation and approve the April 23-24, 1996 report.
     6/13-14/96  12
     Presentation: Living Learning Center
    A historical review and update on the University of Idaho’s Living Learning Center project was presented by: Dr. Robert Hoover, Dr. Kurt Olsson, Mr. Brian Kane, Mr. Gordon Payton, Mr. Otey Enoch, Ms. Shelly Thompson, Ms. Annie Averett, Ms. Katie Jolley and Ms. Katie England.
     9/19-20/96  
     Administrative Appointments/Re-appointments
     Gunnerson, Fred S., Professor of Mechanical Engineering and Director, effective July 1, 1996. Fiscal year re-appointment at $92,707.20 (Idaho Falls Center).
    Machlis, Gary E., Professor of Forest Resources and Sociology and Chief Social Scientist of Park Services, effective July 1, 1996. Fiscal year re-appointment at $89,429.04 (Forestry).
    Miller, John A., Professor of Law and Acting Dean, effective July 1, 1996. Fiscal year appointment at $94,899.60. (Law)
    Dr. Dillon said he felt the percentage of increase for established employees should be lower amount. Mr. Mosman said he was in agreement, but felt it was too selective. Dr. Fox said she also had concerns with the amount of some of the salaries; however, she had talked to Dr. Hoover and he explained that these were exceptional situations.
    Dr. Dillon said he was in agreement with Mr. Eaton. He felt the university presidents should be allowed to make their personnel recommendations and that the Board should honor those recommendations.
    M/S Mosman/Eaton: Approve the recommended salaries for Fred S. Gunnerson, Gary E. Machlis, and John A. Miller.
    Franklin, Neil E., Professor of Law and Associate Dean, effective July 1, 1996. Fiscal year re-appointment at $92,059.92 (Law).
    Mr. Mosman advised that Mr. Franklin was not teaching, but was conducting lectures and for that reason, he would vote to deny the request.
    Mr. Eaton asked Dr. Hoover to discuss the salary request. Dr. Hoover said that at one time Mr. Franklin was on a half-time contract which allowed him to be at the University in the fall with the remainder of the year conducting a series of clinics in Africa. When Tom Miller became the Acting Dean, he asked Mr. Franklin to step into the Associate Dean’s position. In most law colleges there are five administrative positions, but at the UI there are two with duties being combined. Dr. Hoover advised that he had just spoken to Mr. Franklin and learned that he was teaching one class in addition to performing his administrative responsibilities.
     9/19-20/96  34-35
     Miscellaneous  The University of Idaho requested Board approval to name the outdoor track and field area on the UI campus as follows: Dan O’Brien Track and Field Area- named in honor of Dan O’Brien, former student at the University of Idaho
    Dr. Dillon asked that the State Board of Education go on record as recognizing O’Brien’s success as a great achievement.
    M/S Mosman/Fox: To give the University of Idaho authority to name the track and field area after Mr. Dan O’Brien.
     9/19-20/96  36
     Life Science South Window Replacement
     The University of Idaho requested approve to revise the Department of Public Works Project Number 95-154, Life Sciences South Exterior Repair and Renovation, to include replacement of all windows. M/S #14  9/19-20/96  
     Motion #26
     M/S Dillon/Hess: To approve UI's change request for Dene Thomas
    10/17-18/96
     21
     North Idaho Education
     Dr. Robert Hoover and Dr. James Hottois reviewed the services and programs provided by LCSC, NIC and UI in northern Idaho.
    Dr. Hoover reviewed the charge given to the presidents of LCSC, NIC and UI. The charge was to establish integrated program offerings in order to eliminate duplicate or redundant programs, and to develop five-year, ten-year, and twenty-year plans of program needs, including facility location issues.
    Dr. Hoover, Dr. Hottois and Dr. Bennett as well as the vice presidents and provosts have met several times to begin building the cooperation necessary to complete the tasks.
    1. September, 1997: Provide an interim plan to the Board on efforts to reduce programming and service, introduce the Western Governors’ University and improvement of student services. The provosts have agreed that by September, 1997 they will have a coordinated advising program for students planning to transfer from NIC to either LCSC or the UI. They will also develop a record keeping procedure which will allow students to have their records tracked by the two institutions.
    2. January, 1998: Forecast postsecondary education needs for the north Idaho area through an analysis of growth patterns, demographic trends and consultation with local businesses, colleges/universities in the Spokane area and assessment of public interest.
    3. September, 1998: Develop a comprehensive ten-year plan with a twenty-year horizon. The plan will need to be reviewed on a regular basis by the constituencies involved.
    In addition to north Idaho, they will also be looking at providing services to all counties north of the Salmon River.
    Dr. Jim Hawkins reported there was strong support from businesses and the community for the Research, Graduate and Continuing Education Park proposed for Post Falls. Dr. Hoover said they would bring a full proposal for the establishments of the Research Park to the Board in January. Mr. Meyer asked the presidents to provide the Board with information on the Park prior to the January meeting.
     11/21/96  17-18
  • 1997-1999
    Minutes Motion Meeting Page
    Appointments-Routine Institution/Agency Agenda Items Appointment of Sylva Staab as Director of Human Resource Services 1/21/97 15
    Appointments-Routine Institution/Agency Agenda Items Appointment of William R. Parish II as Manager, Business Technology Incubator 1/21/97 15
    Personnel

    John A. Miller, from Professor of Law and Acting Dean of the College of Law to Professor of Law and Dean of the College of Law at an annual salary of $103,001.04 effective January 1, 1997 through June, 30 1997.

    Mr. Mosman said Mr. Miller has been Acting Dean for a period of time.  He advises the Board that Dr. Hoover had reported that Mr. Miller has done an excellent job and that there have been positive comments on him from lawyers, judges and the Bar Association as well as from the School of Law faculty.  Mr. Eaton said he was also contacted by a representative of the Bar Association and advised that they support Mr. Miller being appointed to the position. 

    It was moved by Mr. Mosman, seconded by Dr. Fox and carried to approve the appointment of John A. Miller to Professor of Law and Dean of the College of Law at the annual salary of $103,001.04, effective January 1, 1997. (Motion #8)

    1/21/97   

    17

    Agreements-Routine Institution/Agency Agenda Items

    Affiliation Agreement with Sacred Heart Medical Center

    1/21/97   

    23

    University Commons

    Dr. Dillon said he had concerns regarding increases in fees and funding requests, which come from all of the institutions, for the issuance of tax-exempt bonds.  He asked that the percentage of total funding in tax-exempt bonds for each institution be provided to the Board. 

    Mr. Hess asked what percent of student enrollment decline would put the bonds at risk.  Mr. Davis asked if the collateral would be the revenue from the bonds themselves.  Mr. Hess responded that was correct and felt everyone should be aware of the potential.  Mr. Eaton said that after the second year, the bonds generate excess revenue which allows for some flexibility; however, should something detrimental occur, the state is not responsible for the bonds and there is risk of them being assumed by the bondholders. 

    Dr. McWilliam asked members for assurance that they understood they would be voting for all of the bond issues listed.  Members responded that they did understand.

    It was moved by Mr. Davis, seconded by Ms. Meyer and carried to approve the University of Idaho's request for Board ratification of an increase in facility fees for the University Commons by $45 per semester, approval of the final budget for $16,500,5000, authorization to construct the University Commons, and authorization for the issuance of Series 1997 Bonds, including approval of the Supplemental Resolutions for the bonds as has been approved by university counsel.  (Motion #20)

    1/21/97   

    24

    Lease Agreements

    Lease of Commercial space in the Student Union Building with Mark and Gayla Lamb (Flowers Etc.)

    1/21/97

    23

    KCP International Language Institute and KCP International USA, Inc. Agreement

    Dr. Dillon said that prior to the formation of the Alternative Delivery System Committee, this proposal, by law, would have been denied because the school although internationally recognized is not accredited.  With the new regulations approval is postponed for one month so the faculty senate can review it and provide its recommendations; upon its endorsement the program will be presented for Board approval. 

    Ms. Meyer asked when the new law went into effect.  Dr. Barton responded that it would go into effect July 1, 1997.  He suggested that since it has been signed the Board begin following the procedure immediately and start the review process; however, the credits can not be accepted until the new law goes into effect.

    Dr. Dillon said he wanted to publicly thank Mr. Eaton and the Legislative Committee for all of their work in getting this accomplished.

    The Committee agreed by consensus to approve the agreement between the University of Idaho and KCP International Language Institute and KCP International USA, Inc.  (per the exhibit).

    3/20/97

    17

    Engineering Management Cooperation Program

    The Master of Engineering Management degree was to be initiated in southeastern Idaho followed by implementation in southwestern Idaho.  Since implementation in southwestern Idaho has not occurred, it is the Committee's opinion that it would be beneficial for the Statewide Engineering Advisory Council to put the issue on its April 4th agenda.  Mr. Davis said it would be May or later before the Council could review the program and issue its report.  Ms. Meyer asked the Council to give the AA/PC a status report at the April Board meeting.

    3/20/97

    18

    Approval of Notice of Intent: B.A/B.S. Music

    Approval of NOI B.A./B.S. Music: Applied Music, History and Literature and Theory.

    Ms. Meyer advised that because this is a request to make minimal modifications to programs already in place, the Committee recommends approval of the NOI, without a submission of a full proposal.

    It was moved by Dr. Dillon, seconded by Ms. Meyer and carried to approve the Notice of Intent as requested.  In addition, the development and submission of a full proposal is not requires.  (Motion #8)

    3/20/97

    18

    Lease Agreements Month-to Month Lease Agreement with Carson Valley Mobile Park 4/17/97

    18

     UI Riverbend Research and Training Park Dr. Hoover updated the Board on the progress of the project and responded to questions the Board asked of him at its January meeting.

    1. At its January meeting the Board gave the University the authority to hire a manager for the park.  The position was advertised and the search committee is now in the process of checking references on the three finalists.
    2. Dr. Hoover has responded in writing to questions and concerns raised by Board members.
    3. University personnel have visited with members of the University of Idaho Foundation.
    4. University personnel have visited with large numbers of the members of the communities.
    5. Discussions have been held with a number of possible tenants.
    Mr. Maholon :Lonny" Park, Executive Director of the University of Idaho Foundation, addressed the Board and advised that the Foundation, after considerable discussion, unanimously voted to accept the gift upon the meeting of certain conditions.  He read from the minutes of the meeting:
       "It was moved by Bob Alexander that the UI Foundation accept the Jacklin Company offer to give 20 acres to the Riverbend Research and Training Park in Post Falls, subject to the following conditions:

    1. That the University of Idaho have a physical presence in the Riverbend Research and Training Park, and
    2. That after exervise and due diligence, the Foundation is satisfied with the plan to develop the structure and operation of the facility.

    Mr. Parks advised that the motion was passed unanimously by the Foundation Board.  He said they are looking forward to assisting the Board of Education in the development of the project.

    Mr. Jim Hawkins addressed the board and said he had attended the Foundation meeting and was impressed by the turnout and enthusiasm of the Foundation members for the project.

    Mr. Hawkins said they are discussing occupancy of the facility with several companies which do research.

    Mr. Eaton said he wrote and asked questions and received a response to them.  However he felt there were items discussed in the correspondence which needed clarification.  One, this body functions both as the State Board of Education and the Board of Regents.  Second the agreement provided that the University of Idaho will help in the economic development the Post Falls area.  He felt the University of Idaho should be encouraged to assist in economic development around the state and not just in the Post Falls area, and that the University of Idaho could not be prohibited by the agreement from assisting in other areas around the state.

    It was moved by Dr. Fox and seconded by Dr. Dillon to accept the Riverbend Research and Training Park report.  No vote taken.  The motion was lost. (motion #32)

    Ms. Meyer said she had concerns about the funding for programs and that Dr. Hoover addressed her concerns by discussing in the report the reallocation of funds.  She was also concerned about how the project will happen and thanked the Foundation for its assistance.

    Mr. Hess said he endorsed the project and felt it was moving in the direction that education needed to go.  He asked if the agreements for the responsibility for infra structure would be brought to the Board for approval.  Dr. Barton said they did not need to be as the agreements are between the University and the Foundation.  Ms. Meyer asked if the State Board was responsible for Foundation activities.  Dr. Barton said the rule of thumb was that the Board's relationship to the Foundation should be an arm length's distance away.  When the Foundation gives money to the University for educational purposes, the Board is responsible for those funds as they then become state funs; however when there are agreements between the UI and the Foudnation, the Board does not have to approve them.  Dr. Hoover said the Board would be kept updated on all of the Foundation's activities and transactions.

    Mr. Hess asked if his interpretation was correct that the Foundation would take responsibility for the infrastructure and development costs which relieves the Board of Education/Board of Regents of any fiduciary responsibility.  If this is the situation, he is satidfied and fully supports the project.  However if there are any residual responsibilities for the Regents, then there must be accountability.  Mr. Park responded that there are no residual responsibilities for the Board.

    Mr. Eaton felt that the State Board of Education's motion was predicated on the University of Idaho Foundation having satisfied the conditions of its motion that give rise to the transfer of the property.  He said he did not want the motion to imply that the proposal was approved if one or the other of the Foundation Board's conditions mentioned in its motion were not met.

    Mr. Mosman asked for clarification of the process. His interpretation was that the Foundation dows not sign on until the University has a presence and during that gap, the Board of Regents authorized the University to go forward.  Dr. Hoover responded that the Board's action authorized the University initially to go forward with the limitation placed on it was on the acceptance of the gift until due diligence and other questions had been satisfactorily answered.  Mr. Mosman said his reading was that until the Foundation comes on, the Board of Regents is in teh ink; and then when the FOundation comes on, they take the Board out.  Dr. Hoover said there wold be no change in the reality of what there is right now until there is a figt of land, which means until the conditions established by the Foundation have been met.  Mr. Hawkins added that there would be no transfer of title until the two Foundation stipulations are met.  Jacklin will not sign the deed until they are convinced that the University of Idaho will have a presence.

    It was moved by Ms. Meyer, seconded by Dr. Fox and carried that the State Board of Education and Regents of the University of Idaho approve the University of Idaho providing educational services in theh Post Falls area at the Riverbend Research and Training Park, according to plans that will develop with the University of Idaho Foundation. (Motion #33)

    4/17/97

    34-36

     Telecommunication Infrastructure Project (TIP) for Greek Living Groups

    It was moved by Dr. Dillon seconded by Ms. Meyer and carried to approve the University of Idaho's request to extend the TIP system to the Greek living groups, with costs to be paid by them, to  provide service consistent with telecommunication services provided throughout the campus.  Mr. Eaton Abstained. (Motion #26)

    4/17/97

    18

     Sale of Residence to Kappa Delta Sorority

    Mr. Mosman advised that he was contacted by an honors student regarding the location for the honors program if the sale was approved.  Dr. Hoover responded that another facility would be provided to the honors program.

    It was moved by Dr. Dillon, seconded by Ms. Meyer and carried to approve the University of Idaho's request to negotiate and sign necessary documents to sell, transfer, and convey to the Kappa Delta Sorority the former Kappa Alpha Theta Sorority residence currently occupied by the Honors Program Students together with certain personal property, and to lease to Kappa Delta Sorority for a term not to exceed 99 years the real property described in Exhibit D.  (Motion #28)

    4/17/97

    19

    Election of Board Officers

    It was moved by Mr. Eaton, seconded by Dr. Fox and carried to elect Ms. Judith C. Meyer as President of the State Board of Education. (Motion #6)

    It was moved by Mr. Mosman, seconded by Mr. Hess and carried to elect Dr. Thomas Dillon as Vice President of the State Board of Education. (Motion #7).

    It was moved by Mr. Davis, seconded by Dr. Dillon and carried to elect Mr. Jerry Hess as Secretary of the State Board of Education. (Motion #8).

    4/17/97

    5

    Personnel

    Larry Branen-Executive Director of Budget and Planning and Professor of Food Science from Professor of Food Science.

    It was moved by Mr. Mosman, seconded by Mr. Davis and carried to approve the UI's request to appoint Mr. A. Larry Brannen as Executive Director of Budget and Planning and Professor of Food Science.

    4/17/97

    8

    Personnel

    David Farrar- Head, Men's Basketball Coach from Associate Head, Men's Basketball Coach.

    Dr. Hoover advised the Board that the bonus for Mr. Farrar is a standard bonus for the position, and is contingent on his win/loss record and his record with the students.

    It was moved by Mr. Mosman, seconded by Dr. Dillon and carried to approve the UI's request to appoint Mr. C. David Farrar as Head, Men's Basketball Coach.  (Motion #19)    

    4/17/97

    9

    Agreements-Routine Institution/Agency Agenda Items

    Affiliation Agreement with Heart Institute of Spokane

    4/17/97   

    18

    Agreements-Routine Institution/Agency Agenda Items

    Affiliation Agreement with Mediplex Rehabilitation Center

    4/17/97

    18

    Approval of Professional Fee for Architecture Programs

    It was moved by Dr. McWilliam and seconded by Mr. Eaton to approve the recommendation of the AA/PC to approve a fee of $440 for the University of Idaho for the architecture and landscape architecture programs.  A Roll Call vote was taken.  The motion carried. 

    AYES:    Dr. Dillon, Mr. Eaton, Dr. Fox, Dr. Mc William, Ms. Meyer
    NAYS:    Mr. Hess, Mr. Mosman
    ABSTAIN:   Mr. Davis 

    *For more on this discussion see minutes

    4/17/97

    33

     Student Fees-FY98 Fee Increases

    Mr. Eaton asked the presidents to address the Board and indicate why the amounts are justified.

    Dr. Robert Hoover reviewed the request and said that the most significant fee increase at the University of Idaho was in Facilities Fees, which makes up nearly half of the request.

    Dr. Dillon said he could perceive a change in the process in that the Board is now asking the presidents to supply a service and to fund that service on the backs of the students, because there is no other source.  He said he would vote for the increases because there are no other options at the present time.

    Mr. Eaton said he would vote in favor of the increases with the expectation that following the vote, the Board come to a resolution and for a policy on the issue. 

    Mr. Hess said he would support the increase but felt that at some time, a point of diminishing returns would be reached, and that this would only be a band aid effort to address a larger problem.

    Mr. Mosman said he would vote against the increase.  He felt the technology fee definition (a fee charged for campus technology enhancements and operations) as he interpreted it was the same as tuition.  He said he would continue to fight against tuition disguised as fees and that if there were a vote on changing the constitution, he would vote for that change.

    Dr. McWilliam said the Board has discussed this issue several times and asked that it be put on either the June or September agenda so the Board could take a stand before the legislature goes into session.

    Mr. Hess felt the problem is that the Board is revisiting the issue, that it has drawn a line in the sand which does not hold.  He felt the Board should make some recommendations and take some definitive actions.

    It was moved by Dr. Fox, seconded by Dr. McWilliam and carried to approve the fees as presented in Exhibit #2 for Boise State University, Idaho State University, Lewis-Clark College, the University of Idaho and Eastern Idaho Technical College with corrections as noted.  (Motion #52)

    *See Minutes for more on this discussion

    4/17/97

    30

    Psychology Building Renovations  

    It was moved by Mr. Hess, seconded by Ms. Meyer and carried to approve the University of Idaho's request to increase the scope of work and budget for renovations to the Psychology Building.(Motion #27)

    4/17/97

    18

     Interim Executive Director

    It was moved by Dr. Dillon and seconded by Mr. Mosman to offer the Interim Executive Director's position to Darrell V. Manning at a salary not to exceed 90 percent of the current Executive Director's salary.  The motion was amended to include the words "annual salary."  A roll call vote was taken.  The motion carried.  (Motion #3).

    AYES: Mr. Eaton, Dr. Fox, Mr. Hess, Mr. Mosman, Dr. McWilliam, Dr. Dillon
    NAYS: None
    ABSENT: Mr. Davis

    Ms. Meyer advised that although Mr. Davis could not attend the meeting he heartily endorsed Mr. Manning and looked forward to working with him. 
    *See minutes for more on this decision

    5/19/97

    2

    Personnel

    Brian L. Pitcher- Provost and Tenured Professor of Sociology. FTE 1.0, 12 months, Proposed Annual Salary.  

    John A. Miller
    FTE/Term: 1.0/12 Months
    Proposed Annual Salary: $110,016.72

    It was moved by Mr. Mosman to disapprove the salary amount recommended for John Miller, Dean, UI Law school.  No second-motion withdrawn. (Motion #19)

    It was moved by Mr. Eaton, seconded by Dr. Dillon and carried to approve the salary amount recommended for John Miller, Dean, UI Law School. (Motion #20)

    Dan Schoenberg - Acting Director of Auxiliary Services
    FTE/Term: 1.0/12 Months
    Proposed Annual Salary: $62,097.12

    Mr. Mosman advised that he was abstaining from taking action on Mr. Schoenberg's appointment as Mr. Shoenberg is a personal friend.

    Micheal Russell - Assistant Professor of Music
    FTE/Term: 1.0/12 Months
    Proposed Annual Salary: $40,006.08

    Terry Evans - Acting Director of Conferences, Events, and Information Service
    FTE/Term: 1.0/12 Months
    Proposed Annual Salary $42,052.32

    Randy Geller - Senior Associate University Counsel
    FTE/Term: 1.0/12 Months
    Proposed Annual Salary: $52,012.08

    Jeff Mills and Nick Holt -see below entry

    Tim Miller - Asst. Director of Facilities Mgmt and Mgr of Custodial Svcs
    FTE/Term: 1.0/12 Months
    Proposed Annual Salary: $46, 019.52

    Steve R. Monday - Postdoctoral Fellow
    FTE/Term: 1.0/12 Months
    Proposed Salary: $27,519.84

    Wayne Nelson - Asst. Director of Facilities Management and Mgr of Building Trades
    FTE/Term: 1.0/12 Months
    Proposed Annual Salary: $47,000.88

    Charles Zillinger - Asst. Dir. of Facilities. Management and Manager of Landscape and Ext. Services
    FTE/Term : 1.0/12 Months
    Proposed Annual Salary: $46,019.52

    UI requested approval for an extension of the contract for Chris Tormey, Head Football Coach, through June 30, 2000, per the terms of his original contract.

    Christopher J. Tormey - Head Football Coach
    FTE/Term: 1.0/12 Months
    Proposed Annual Salary: $75,478.00

    Wilde, Glenn - Executive Director of Information Resources and Technology
    Wright Eileen- Dual Appointment as Professor and Chair, Division of Education for LCSC and Professor, Division of Teacher Education at the UI.  Proposed annual salary was $61,437.

    Mr. Eaton said the Academic Affairs/ Program Committee will be bringing a description of how costs are transferred or reallocated to new programs.  He felt that was important to demonstrate to the public that the money is actually reallocated funds.

    It was moved by Mr. Mosman, seconded by Dr. Dillon and carried to approve the non- routine agenda items with the exception of the UI's requests for Mr. Nick Holt and Mr. Jeff Mills. (Motion #21)

    6/19/97

    12

    Personnel

    Nick Holt - Assistant Football Coach
    FTE/Term: 1.0/12 Months
    Proposed Annual Salary: $47,084.40

    Jeff Mills - Assistant Football Coach
    FTE/Term: 1.0/12 Months
    Proposed Annual Salary: $33,345.36

    The salaries for Nick Holt and Mr. Jeff Mills are contingent upon incentive pay.  There was discussion regarding the BSU reporting format for coaches.  All of the institution presidents agreed to use it in the future.  Dr. Dillon asked that when graduation rates for athletes are reported, the rates for the entire student body also be reported so the Board will have something to measure against.

    It was moved by Mr. Mosman, and seconded by Dr. Dillon and carried to approve the UI's salary requests for Mr. Nick Holt and Mr. Jeff Mills. (Motion #22).

    6/19/97

    13

    Personnel-Routine Institution/Agency Agenda Items

    Linda Keeney from Acting Manager of Accounts Payable to Manager of Accounts Payable

    6/19/97

    9

    New Program-Master of Natural Resources degree

    The committee approved the NOI of the University of Idaho for a Master's of Natural Resources degree.  The program is in cooperation with Boise State University. A full proposal will be developed.

    6/19/97

    17

    Contracts and Agreements

    Mr. Mosman recommended the Board review the contract between Julie Holt Head Woman's Basketball Coach, and the University of Idaho as it addresses many of the issues the Board has been dealing with lately. 

    6/19/97

    16

    In-State Fee Waivers for Women's Sports

    UI requested approval to waive in-state fees for 71 women athletes beginning in FY98 in order to achieve progress toward two of the three gender equity operational goals for the intercollegiate athletics program.

    Mr. Hess felt the entire sports issue should be reviewed.  He asked to be provided with total sports costs versus the general fund and the gender equity women's sport fee dollar amount.  Ms. Meyer advised this issue was one of the first white papers scheduled to be completed and will be one of the first issues to be addressed.

    6/19/97

    22

    Additional Bonds for Commons Project

    The UI requested approval to issue $1,000,000 in student fee revenue bonds to B.C. Hamilton to provide additional construction funding for the University Commons Project.  It will bear interest at 6.45 percent and become due as a lump sum in the year 2027.  It would be secured by the Activity Center Complex Fee, but on a subordinate basis to all other bonds secured by the Activity Center Complex Fee.   Upon the death of Mr. and Mrs.  Hamilton the bond will be canceled.  The Board expressed its appreciation to Mr. and Mrs.  Hamilton for their generosity in contributing to the University. 

    It was moved by Dr. McWilliam, seconded by Mr. Davis and carried to approve the University of Idaho's request to issue $1,000,000 in Student Fee Revenue bonds to B.C. Hamilton to provide additional construction funding for the University Commons Project. 

    6/19/97

    22

    ISU/UI Agreement on Idaho Falls

    It was moved by Mr. Davis, seconded by Dr. Dillon and carried to endorse the program that the University of Idaho is doing with Idaho State University in Idaho Falls. (Motion #46)

    Exhibits on file with the Office of the State Board of Education.

    6/19/97

    30

    Mosman Letter/Kermit Davis Mr Kirby Nelson reviewed his recommendations:

    1. All contract, coaching contracts in particular, should be formal documents and should be brought to the Board for approval.
    2. The Board should clarify its policy regarding bonuses and merit pay should be required to report to the Board eligibility for bonuses and the payment(s) of those bonuses.
    3. Send a copy of the report to the Latah County Prosecutor for review. 
    4. Explore seeking restitution of the $20,000 by contacting the Attorney General, the Controller and the State Treasurer to get their opinion on the Board's ability to collect some or all of the funds.

    Mr. Nelson advised that Dr. Hoover had received a letter from Mr. Davis informing him that the Louisiana State University Athletic Foundation will reimburse the state.  Dr. Hoover said he did not feel this situation would be covered as the premium amount for the coverage as the premium amount for the coverage would be to high.  However, he will check with the UI's Risk Management. 

    It was moved by Mr.  Hess, seconded by Mr. Davis and carried (Mr. Mosman abstained) to receive Mr. Nelson's recommendations, excluding recommendation #3.  The motion was amended to include those funds which may not be identified here, but which the state lost through this process be recovered. (Motion #3)

    6/19/97

    6

    Underprepared and Unprepared Adults The committee discussed ways to address this segment of the population and how to get necessary funding.  FY98 funding and the FY99 funding and the FY99 budget requests were discussed.  Four funding sources were identified: 

    1. Higher Education
    2. Community Colleges
    3. Vocational Education
    4. K-12
    The amount being spent in this area is $880,000, which amounts to $.80 for every $1,000 spent on education for a segment of the population that numbers about 261,000 or 188,000 working people.  A subcommittee was appointed to address the issue and bring back recommendations on what the ultimate goal should be. 

    The FY99 vocational education budget should be 25 percent or $600,000, whichever is greater, of the enhancement requests of the community colleges, the college and universities.  Additionally, the SDOE was asked to include $500,000 in their budget requests.

    It was moved by Dr. Mc. William, seconded by Dr. Dillon and carried to approve the recommendations of the 70 Percent Committee's FY98 allocation of the college and universities discretionary funds for $447,800 to be allocated : Boise State University $106,000; Idaho State University $106,000; Lewis-Clark State College $105,800, and the University of Idaho $30,000 with the additional $100,000 to Idaho State University in EWA equity. (Motion #35)

    It was moved by Dr. Dillon seconded by Mr. Eaton and carried to approve the 70 Percent Committee's FY99 Budget Guidelines to serve the Under prepared and the Unprepared and will consist of the following: (Motion #36)

    1. The Department of Education will include a $500,000 increase in Adult Base Education.
    2. Vocational education will take 25 percent of the increase or $600,000, whichever is greater.

    Dr. Bowen asked that it be stressed that the requests are the result of policy changes.  He expressed concerns that is has been sometime since there has been money approved beyond MCO; therefore, the money will have to come from reallocations.  Dr. Dillon said the committee did not take that position, that it is aware that enhancement funds may not be appropriated.  Ms. Meyer said that at this time it might only be a policy change; that it may be sometime in the future before actual monies can be expended.

    Mr. Eaton suggested either the 70 Percent Committee or the Finance Committee address the problem of a program being funded by two sources.  He felt it might be better to place all of the money into one funding source.  Mr.  Hess agreed, but felt it was a little premature to make that decision.  He felt part of the solution might come from the management review study.

    It was moved by Dr. Dillon, seconded by Mr. Eaton and carried to ask the community colleges and the college and universities to provide additional education services for the under prepared and unprepared adult population.  This decision will account 25 percent of the total enhancement request.  The University of Idaho will not request funds for this decision unit.  (Motion #37)

    6/19/97

    25

    Affiliation Agreements-Routine Institution/Agency Agenda Items

    Affiliation Agreements with Columbia Eastern Idaho regional Medical Center for Sports Science Students.

    6/19/97

    21

    Affiliation Agreements-Routine Institution/Agency Agenda Items

    Affiliation Agreement with Bannock Regional Medical Center for science students

    6/19/97

    21

    Appointments-Routine Institution/Agency Agenda Items

    Appointment of Wayne Rush as Director, Alumni Relations

    6/19/97

    9

    Easements-Routine Institution/Agency Agenda Items

    Approval of Stepping Stones Easement

    6/19/97

    21

    Insurance-Routine Institution/Agency Agenda Items

    Approval to renew the employee medical and dental insurance contract with MSB/Blue Shield of Idaho

    6/19/97

    *

    Lease Agreements-Routine Institution/Agency Agenda Items

    Approval authorizing FINVP to enter into a five-year lease with Epsilon Kappa of Theta Chi, Inc.

    6/19/97

    21

    Purchases-Routine Institution/Agency Agenda Items

    Approval to purchase the Mass Spectrometer for IMAGE

    6/19/97

    21

    Executive Council Recommendations A break was taken to give the Executive Council the opportunity to meet and prepare a list of priority items.  After meeting, Dr. Hoover addressed the Board and advised the Executive Council recommended the following:

    1. The Executive Council recommends the Board urge the legislature to fully fund employee benefits in the 1998 budget from the current surplus.
    2. The Executive Council recommends the Board urge the Governor and the legislature to carryover the remainder of the current surplus to the 1999 educational operating and capital budgets. 

    It was agreed by consensus that the one-time priority expenditures will be specified as either capital or operating.

    It was moved by Dr. Dillon, seconded by Dr. McWilliam and carried to accept the recommendations of the Executive Council for fully funding the employee benefits of the 1997 surplus and the carryover excess to educational operating capital budgets in the 1999 budget.  (Motion #13)

    8/20/97

    18

    UI-Agriculture Biotech Facility

    It was moved by Mr. Hess, seconded by Dr. McWilliam and carried to approve the University of Idaho's $1,050,000 request for the Agriculture Biotech Facility as the first priority in the Permanent Building Fund.(Motion #18)

    8/20/97

    19

    UI Teaching and Learning Center

    It was moved by Mr. Hess and seconded by Dr. McWilliam to approve the University of Idaho's request for $250,000 in renovation money for the Teaching and Learning Center. (Motion #21) No Vote Taken

    Mr. Mosman asked Mr. Hess if doing the projects in two stages would give them a higher priority with Public Works.  Mr. Hess felt it would.  He also said that if they were funded at 50 % this year, the Board should submit them next year with as high priorities. 

    8/20/97

    19

     Lease Agreements-Routine Institution/Agency Agenda Items

     Month-to-Month Lease of Agnes Schuldt Property for Residence Utilized by Martin Inst. - 1304 Deakin

    9/18/97

     17

     Finance Committee-Routine Institution/Agency Agenda Items

    It was moved by Dr. Dillon, seconded by Mr. Davis and carried to approve the Finance Committee agenda items for the Idaho School for the Deaf and the Blind, the State Division of Vocational Education, Boise State University, Idaho State University, Lewis-Clark State College and the University of Idaho, Except for the non-routine items listed in 4.3.(Motion #25)

    9/18/97

    17 

     Appointments-Routine Institution/Agency Agenda Items

     Appointment of J. Douglas McQueen as Director of Riverbend Research and TrainingPark

    9/18/97

     7

     Approval of Routine Institution/Agency Agenda Items

     It was moved by Dr. Dillon seconded by Mr. Hess and carried to approve the Personnel/ Student Affairs agenda items for the Office of the State Board of Education, Idaho Educational Public Broadcasting System, the Idaho School for the Deaf and the Blind, the State Division of Vocational Education, the Idaho Division of Vocational Rehabilitation, Boise State University, Idaho State University, Lewis-Clark State College, and the University of Idaho except for the non-routine items listed in 2.3. (Motion #35)

    9/18/97

     7

     Personnel

     Dennis Kent Allen - Operations Manager for Idaho Falls Center
    Proposed Annual Salary:$30,004.56
    Current Annual Salary: $25,139.52
    Amount & Percent: $4,865.04/+19.35%

    9/18/97

    10 

     Personnel

     Earl J. Bennet - Dean, College of Mines & Earth Resources, Director of the Idaho Geological Survey and Professor of Geology w/Tenure   
    Proposed Annual Salary: $93,017.60
    Current Annual Salary: $64,435.68
    Amount & Percent: 28,581.92/+44.36%

    9/18/97

     10

     Personnel

     Jo Eilen Force- Prof. of Forest Resources and Acting Dept. Head
    Proposed Annual Salary: $76,502.72
    Current Annual Salary: $53,640.72 (academic year)
    $65,560.88 ( converted to fiscal year)
    Amount & Percent: $10,941.52/+16.69%

    9/18/97

     11

     Personnel

     Carl Baldwin- Asst. Registrar in Idaho Falls
    Proposed Annual Salary: $32,009.04
    Current & Annual Salary: $27,248.40
    Amount & Percent : $4,760.64/+17.47%

    9/18/97

     11

     Personnel

     Maureen E. Laflin - Acting Director of the Legal Aid Clinic
    Proposed Annual Salary: $65,000.00
    Current Annual Salary: $56,417.76
    Amount & Percent: $8,582.24/+15.21%

    9/18/97

     11

     Personnel

     Ashwani Vij - Crystallographer
    Proposed Annual Salary: $39,520.00
    Current Annual Salary: $30,004.56
    Amount & Percent: $9,515.44/+31.71 %

    9/18/97

     11

     Personnel

    Gary L. Wooden - Acting Mgr of Technology Application
    Proposed Annual Salary: $60,008.00
    Current Annual Salary: $49,026.24
    Amount & Percent:$10,981.76/+22.39%

    9/18/97

     11

     Personnel

     It was moved by Mr. Mosman, seconded by Dr. Fox and carried to approve the agency/institution non-routine agenda items (Motion #36)

    9/18/97

    11 

     Idaho - Washington Reciprocity Agreement   

    It was moved by Mr. Eaton seconded by Dr. Dillon and carried to approve the renewal of the Memorandum of Agreement. (Motion #43)

     9/18/97

    16 

     Committee Report

    Dr. Dillon advised the committee had met prior to the Board meeting and that Ms. Karen McGee of the Workforce Development Council (WDC) had addressed the committee.  Dr. Dillon has attended WDC meetings and feels the committees are folding in well.

    Topics being addressed by the committee are:
    1. Minority education
    2. Community college function - a subcommittee will meet and bring recommendations to the Board.

    At the last meeting, the committee focused on minority education, specifically Kispanic and Native American.  The committee asked the representatives of these groups who are members of the committee to present their recommendations.  The recommendations were inclusive and very broad.

    Dr. Dillon said the committee would like to define what the issues are, as there is some confusion regarding the number of drop-outs.  Mr. Davis asked what would be done different than is currently being done.  Dr. Dillon responded that they would look at Hispanic and Native American drop-out rates and scores on various tests so the problem can better be identified.  In the past, there was not a separation of these groups from the rest of the population.

    Dr. Mike Rush said the committee was looking at issues that would impact higher education and that several of the recommendations from both the Hispanic Council and the Native American Education Task Force dealt with higher education recommendations.  It was pointed out that the SBOE implemented or approved a plan by their Minority Affairs Officer in 1992 that had specific recommendations for each of the institutions.  The question came up in the 70 Percent Committee whether or not it has been done.  This recommendation is an interim step to provide that information.

    It was moved by Dr. Dillon, seconded by Mr. Mosman and carried that the State Board of Education require colleges and universities to report by January 1998 on the progress of implementation of the Ethnic/Racial Minority Student Recruitment, Enrollment, Retention and Graduation Action Plan approved by the Idaho State Board of Education in 1992.  (Motion #22)

     9/18/97

     26

    Approval of Routine Institution/Agency Agenda Items

    It was moved by Mr. Mosman, seconded by Dr. McWilliam, and carried to approve the Personnel/Student Affairs agenda items for the Idaho School for the Deaf and the Blind, Idaho Public Television, the State Division of Vocational Education, Boise State University, Idaho State University, Lewis-Clark State College, and the University of Idaho, except non-routine items listed in 2.3. (Motion #19)

    10/23/97

    7

    Personnel 2.3 Changes in Salary Rank, Title or Duties

    1. Oman, Paul W. - Chairperson and Associate Professor of Computer Science, $60,217.92 to $85,009.60
    2. Wai, Chien - Of Chemistry to Chairperson & Prof. of Chemistry, $69,279.84 to $89,679.60
    3. Charles Labine- Asst. Dir. of University Residences to Acting Dir. of University Residences, $35,172.60 to $41,017.60
    4. Charles Kendal Niggemyer- Field Engineer to Associate Engineer,$27,148.80 to $42,993.60

    It was moved by Mr. Mosman, seconded by Dr. Fox and carried to approve the institution/agency non- routine agenda items except University of Idaho employee Chien M. Wai. (Motion #22)

    Mr. Mosman said he was a friend of Mr. Wai and would abstain from voting on his appointment.

    It was moved by Ms. Meyer, seconded by Dr. Mc.William and carried to approve the appointment of Chien M. Wai as Chairperson and Professor of Chemistry at the University of Idaho. (Mr. Mosman abstained)

    10/23/97

    8

    Vehicles for Coaches

    Dr. Hoover said the legal representative have expressed concerns regarding vehicles for employees in that there was no explicit approval for providing trade-out vehicles to coaches.  He asked that a legal opinion be obtained.  Mr. Mosman said he felt that was approved for coaches, but if something specific was needed, the attorneys should be asked for a statement of what is needed and it will be considered. 

    10/23/97

    15

    Purchases-Routine Institution/Agency Agenda Items

    Approval to purchase Mass Spectrometer for Dept. of Chemistry

    10/23/97

    21

    Approval of  Non-Routine Institution/Agency Agenda Items

    It was moved by Dr. McWilliam, seconded by Mr. Mosman and carried to approve the Finance Committee agendas for the Idaho School for the Deaf and the Blind, Boise State University, Idaho State University, Lewis Clark State College and the University of Idaho, except for non-routine items listed in 4.3. (Motion #11)

    10/23/97

    21

    Commercial Line-of-Credit

    It was moved by Dr. McWilliam and seconded by Mr. Davis to approve the University of Idaho's request for the Vice President for Finance and Administration to negotiate a new commercial open line-of-credit at tax-exempt rates effective in calendar year 1998, not to exceed $1,500,000, with First Security Bank, which currently provides banking services for the University.  The motion was amended and carried to delete the phrase "with First Security Bank, which currently provides banking services for the University"

    Mr. Eaton did not participate in the discussion and abstained from voting.

    10/23/97

    21

    Construction Manager

    It was moved by Dr. McWilliam, seconded by Dr. Dillon and carried to approve the University of Idaho's request for the Vice President for Finance and Administration to conclude the construction management agreement and award a construction management services contract to Construction Manager - At Risk, Hoffman Construction Co., that includes the authority to enter into construction contracts to a maximum of $14,000,000. (Motion #13)

    10/23/97

    22

    Optional Retirement Plan-Lump Sum

    a. Lump Sum Withdrawal for ORP Participants

    The Idaho State Board of Education's Optional Retirement Plan (ORP), Article VII Benefits, 7.1 Retirement Benefits currently states that an employee who retires or terminates at or after age 62 may withdraw employee and employer contributions plus earnings as a lump sum.  The employee may withdraw only the employee contributions plus earnings as a lump sum prior to age 62.

    The Office of the State Board of Education and the institutions requested a revision to ORP to change the age which a participant may withdraw the amount accumulated to his or her account as a lump sum.  The requested revision is to allow participants to access their entire accumulation to age 55 rather than age 62.  The change would bring the plan current with present retirement practices, would allow employees more control over their retirement funds and would not conflict with how PERSI participants are treated.

    It was moved by Dr. McWilliam, seconded by Mr. Davis and carried to change the Optional Retirement Plan, article VII, Paragraph 7.1 to indicate that an employee who retires or terminates at or after age 55 may withdraw his/her entire account as a lump sum, and prior to age 55 may withdraw only the employee contributions plus earnings as a lump sum. (Motion #14)

    10/23/97

    22

    Optional Retirement Plan-Cash Withdrawal

    ORP participants who have a combined employer and employee accumulation of less than $4,000 are allowed to take a cash withdrawal upon termination.

    It was moved by Dr. McWilliam, seconded by Mr. Hess and carried to change the Optional Retirement Plan participant cash withdrawal amount to $10,000 or less.  (Motion #5)

    10/23/97

    22

    Request to Waiver In-State Fee for Women Athletes

    The athletic departments currently pay the in-state fees for an athlete receiving a scholarship to the institution.  This becomes an expense to the athletic department and revenue to the institution.  Waiving in-state fees for women athletes would eliminate that expense to the athletic departments and would reduce fee revenue to the institutions.  The reduction in expenses would result in additional funds available to the athletic department.  The athletic department would use these funds to support the women's programs in achieving gender equity.

    It was moved by Dr. McWilliam to accept the institutions' recommendation to waive in-state fees for college athletes.  No second. (Motion #16)

    There was a general discussion regarding the pros and cons of waiving in-state athletic fees, and Title IX issues.

    It was moved by Mr. Hess and seconded by Dr. Dillon to refer the Title IX issue back to the Board staff to work with the institutions and any other interested parties in coming up with alternative solutions that we can choose from in making a policy decision about the Title IX issue.  A Roll Call vote was taken.  The motion carried. (Motion #17)
    AYES: Dr. Dillon, Mr. Eaton, Dr. Fox, Mr. Hess, Ms. Meyer
    NAYS: Dr. McWilliam, Mr. Mosman, Mr. Davis

    10/23/97

    23

    Personnel Item 2.3 Changes in Salary, Rank, Title or Duties

    1. Grace Goc Karp-From Assoc. Prof to Interim Director of the Div. of Teacher Ed & Assoc. Prof. , $40,068.72 to $63,294.40
    2. A.D'Wayne Hodgin- Lecturer $30,784.00 to $34,631.14

    It was moved by Mr. Mosman, seconded by Dr. Fox and carried to approve the agency institution non-routine agenda items.  (Motion #19)

    11/20/97

    8

    New Programs

    NOI: M.S. Environmental Engineering - UI
    NOI: M.E. Systems Engineering - UI
    Approved

    11/20/97

    12

    Lease Agreements-Routine Institution/Agency Agenda Items

    Approval of renewal of UI Boise Center at M-K Plaza

    11/20/97

    15

     Approval of Routine Institution/Agency Agenda Items

     It was moved by Dr. McWilliam, seconded and carried to approve the Finance Committee agenda items for the Idaho Educational Public Broadcasting System, the Idaho School for the Deaf and the Blind, the Idaho Division of Vocational Rehabilitation, the State Division of Vocational Education, Boise State University, Idaho State University, Lewis-Clark State College and the University of Idaho, except for the non-routine items listed in 4.3.(Motion #6)

    11/20/97

    15

     Student Revenue Bonds

     In January 1997, the Board approved the University Commons Project for $16,500,000 and the issuance of bonds totaling $14,165,000 (net $13,000,000 for construction) for the project.  In April 1997, student fees were increased $45 per semester to secure the bonds.

    Due to changes in IRS regulations, the University requested authorization to build and finance the retail tenant areas previously planned to be built by users of the facilities.  The project cost will increase from $16,500,000 to $19,056,000.  The amount of additional financing requested was $5,620,000 (net $4,700,000 for construction) which will be used to construct the tenant areas and $735,000 of furnishings/fixtures/equipment not included in the original construction budget.  Debt service for this bond issue will be paid by net revenues generated by the institutional food service and bookstore operations, secured by the Activity Center Complex Fee. 

    It was moved by Dr. McWilliam, seconded by Dr. Dillon and carried to approve the University of Idaho's request to increase the University Commons Project to $19,056,000 and to approve a supplemental resolution authorizing the issuance and sale of Student Fee Revenue Bonds (University Commons Supplemental Project), Series 1997, in the principal amount of $5,620,000: authorizing the execution and delivery of a bond purchase agreement and providing for other matters relating to the authorization, issuance, sale and payment of the Series 1997 Bonds. (Motion #11)

    Mr. Davis did not participate in the discussion or vote.

    11/20/97

     16-17

     Funding for Gender Equity  Dr. McWilliam said the Finance Committee held discussion on various aspects of gender equity issues including how to resolve the issue.  The committee reviewed three options for getting additional funding:

    1. Economize.
    2. Increase contributions from general funds either by tuition waivers or by releasing the caps.
    3. A combination with outside funds.
    The committee discussed giving Financial Officers three instructions:

    1. Make new recommendations without tuition waivers.
    2. Make new recommendations with tuition waivers.
    3. Start from scratch with no restrictions and look at various combinations.

    Mr. Hess felt the problems were different at each institution and needed to be addressed separately.  He felt there should be full disclosure of the costs of the programs.  He did not feel fee waivers would address the long-term problem.

    It was moved by Mr. Hess and seconded by Mr. Mosman to instruct the institutions to come back with individual, custom-made recommendations for a long-term solution for their institutions to resolve the gender equity issue.  The motion was withdrawn.  (Motion #12)

    A substitute motion was made by Dr. Fox and seconded by Mr. Davis to approve up to 59 in-state fee waives for the universities and up to 15 in-state fee waivers for LCSC for FY98 and direct the staff to develop a policy on in-state fee waivers, identifying limits on how they will be phased-in.  The motion was withdrawn. (Motion #13)

    It was moved by Dr. Dillon, seconded by Mr. Mosman and carried:
    That the institutions may be allowed to use one-time funds from their current budgets, limited to $115,000 for the universities and $28,000 for LCSC in FY98 to deal with gender equity funding. 
    The determination as to initiate this transfer, if desired, is to be initiated by the presidents.
    The presidents will report back to the SCOE their long-term solutions as to the gender equity and athletic funding problems within the next three months. (Motion #14)

    11/20/97

     17-18

     Deloitte & Touche FY 97 Financial Audit

     Mr. Larry Bird reviewed the services provided by Deloitte & Touche and presented the results of the FY 97 financial audits.  He then responded to questions from Board members.

    Mr. Bird recommended Deloitte & Touche hold a financial workshop with Board members every two or three years.  He felt one should be held sometime in the spring but before June, 1998.  He also recommended future presentations be dealt with in two parts:

    The Finance Committee review the audit's scope and findings.
    A financial overview be conducted with the full Board.

    It was moved by Dr. McWilliam, seconded by Dr. Dillon and carried to accept the FY97 financial audit for Boise State University, Idaho State University, Lewis Clark State College and the University of Idaho.

    11/20/97

     18

    Approval of Routine Institution/Agency Agenda Items

     It was moved by Dr. Fox , seconded by Mr. Eaton, and carried to approve the Personnel/Student Affairs agenda items for the Office of the State Board of Education, Idaho Educational Public Broadcasting System, the Idaho School for the Deaf and the Rehabilitation, Boise State University, Idaho State University, Lewis-Clark State College, and the University of Idaho, except for the non-routine items listed in 2.3. (Motion #29)

    1/25/98     

     10

     Personnel

     Professor of Computer Science and Hewlett Packard Chair
    FTE/Term: 1.0/10 Months
    Annual Salary: $77,105.60
    Effective Date: January 1, 1998
    Department/Funding: Electrical Engineering and Computer Science/Fiscal year, Appropriated and Grant Funds

    Dr. Fox said this was a new position.  The individual will have research and teaching responsibilities at the Hewlett Packard site in Boise and will provide technical assistance to Idaho industry.  It will also bring what industry is doing back to the campus.

    Mr. Eaton asked if this position, being a chair position, was funded as an endowed position, or if there was an additional request for general money.  Dr. Hoover responded that it was an annual commitment on the part of Hewlett Packard.  Mr. Hess asked if there were appropriated funds.  Dr. Hoover responded that the UI is funding 50 percent of the salary. 

    Mr. Eaton asked how if a chair position was an endowed position, this could be considered a chair.  Mr. Satterlee was asked to review and come back with a response.

    1/25/98

    11

     Personnel

     Joanne B. Carr - Vice President for University Advancement
    FTE/Term: 1.0/12 months
    Proposed Annual Salary: $106,000.00
    Effective Date: February 1, 1998

    Dr. Hoover said this is a redefined position.  The salary range for this type of position is from the high $90's to $136.  Mr. Hess asked if there was some type of measurement system where individuals in these positions can be shown to bring in more funds than are paid to them in salaries.  Dr. Hoover reviewed the job responsibilities of the person in the position and felt that she would bring in a considerable amount of funds into the University.

    1/25/98

     14

     Personnel

     John Jegla - Visiting Faculty - Chemistry
    FTE/Term: 1.0/12 months
    Proposed Annual Salary: $48,193.60
    Current Annual Salary: $24,003.20
    Amount and Percent: +$24,190.40 (+100.78%)
    Effective Date: August 1, 1997 - October 31, 1997

    Dr. Fox said due to a clerical error, the salary was originally submitted for 6 months, that this position is for 12 months

    1/25/98

     14

     Personnel

     Chandra Zenner Ford - From Asst Dir of Alumni Relations to Dir of Development for the College of Law
    FTE/Term: 1.0/12 months
    Proposed Annual Salary: $46,009.60
    Current Annual Salary: $37,855.44
    Amount and Percent: +$8,154.16 (+21.54%)
    Effective Date: November 11, 1997

    1/25/98

     14

     Personnel

     Charles Labine - From Asst Dir of Univ Residences to Acting Dir of Univ Residences
    FTE/Term: 1.0/12 Months
    Proposed Annual Salary: $41,017.60
    Current Annual Salary: $35,182.80
    Amount and Percent: + $5,834.80 (+16.58%)
    Effective Date: August 4, 1997

    1/25/98

     14

     Personnel

     Caroline Nilsson - Director of Development for the College of Agriculture
    FTE/Term: 1.0/12 months
    Proposed Annual Salary: $55,016.00
    Current Annual Salary: $48,441.60
    Amount and Percent: + $6,574.40 (+13.57%)
    Effective Date: January 1,1998

    1/25/98

     14

     Personnel

     Lloyd M. Scott - From Assoc Dir of New Student Srvs to Interim Dir of New Student Srvcs
    FTE/Term: 1.0/12 months
    Proposed Annual Salary: $45,011.20
    Current Annual Salary: $34,819.20
    Amount and Percent: + $10,192.00 (+29.27%)
    Effective Date: December 12, 1997

    1/25/98

     15

    Approval of Non-Routine Institution/Agency Agenda Items

     It was moved by Dr. Fox, seconded and carried to approve the agency/institution non-routine agenda items except for Darlene Bailey and changing John Jegla to twelve months.

    Mr. Hess expressed concerns that by the time the action comes to the Board for approval, the new hires have been hired.  He did not feel approval should be given after the fact, that the requests should come to the Board prior to the public announcement of employment. 

    Dr. Dillon was in agreement with Mr. Hess, but felt that the presidents needed the flexibility to hire prior to Board approval.  He did not feel the Board should be in the position of asking the presidents to run the institutions, but getting its approval prior to hiring people. 

    Dr. Hoover said this was a significant issue.  He said that in many instances qualified candidates are involved in other searches and in order to be able to hire the best person, the institutions needed to be able to offer them the position immediately.  He said the institutions were competing for people in a very competitive environment and needed to be able to move rapidly.  Dr. Hoover said they understood that the Board had guidelines it needed to follow.  The presidents were trying to hire within the context of those rules, but it can be difficult in a competitive marketplace. 

    Mr. Davis felt the presidents would act appropriately in determining salary amounts and said he felt comfortable with their decisions.

    Mr. Hess said he still was not comfortable with the approvals given after the hiring.

    Mr. Eaton said his concern was the hiring of individuals already within the system using any general account funds.

    1/25/98

     15

     New Programs:Recommendation of Council on Academic Affairs and Programs

     NOI: Range Livestock Management, University of Idaho

    Mr. Eaton said the request meshes the current programs in the Colleges of Agriculture and Forestry to develop a cooperative degree.  The curriculum has been designed to meet the needs of both areas, with minimal fiscal costs.  A similar program being offered through Animal and Veterinary Science is being modified and merged into this program.  He said the program was a result of individuals in both departments working jointly to define a curriculum to meet the objectives.  The committee felt all those involved should be commended. 

    Mr. Hess asked if there was a process to determine the demand for this and other types of programs.  Mr. Eaton responded that there is a process which must be used.  Mr. Hess suggested the process be addressed in the future with discussion of a process that identifies demands.  He felt that as discipline demands change, there should be data which indicates the degree of demand for a particular program.  Dr. Dillon said that in full proposal requests, the committee does ask specifically for documentation of need employment prospects and whether or not it infringes on any other program area in the state.

    It was moved by Mr. Eaton, seconded by Dr. McWilliam and carried to approve the request to develop a new joint B.S. Range Livestock Management program at the University of Idaho. (Motion #9)

    1/26/98

     22

    Commercial Line-of-Credit-Routine Institution/Agency Agenda Items

     Approval of $1,500,000 Commercial Line-of-Credit with First Security Bank

    1/26/98

    26

     Lease Agreements-Routine Institution/Agency Agenda Items

     Approval for VP for Finance & Administration to execute lease agreement for office space with IRF.

    1/26/98     

    26

    Approval of Routine Institution/Agency Agenda Items

     It was moved by Dr. McWilliam, seconded by Mr. Hess and carried to approve the Finance Committee agenda items for the Idaho School for the Deaf and the Blind the State Division of Vocational Education, Boise State University, the University of Idaho, except for the non-routine items listed in 4.3. (Motion #15) (Mr. Davis abstained from voting, Mr. Eaton did not participate in the discussion and also abstained from voting.)

    1/26/98

     26

     North Idaho Demographic Study  Dr. Hoover:
    There has been and will continue to be, significant growth in Northern Idaho, primarily in Kootenai and Boundary Counties.  The findings led to two conclusions:

    1. The major growth will not be by traditional students in traditional programs.
    2. The major growth will be in various forms of continuing or adult education.
    The projected growth will provide an opportunity and a challenge for the institutions and planning must focus on: traditional, non-traditional and non-credit programs. 

    Dr. Hoover:

    Status report on the Riverbend Research Training Park:

    1. The name will be changed to the University of Idaho Research Park
    2. Mr. Doug McQueen has been hired as a park manager.
    3. Title to 28 acres, valued at $3,500,000 was recorded in Kootenai County on December 19.
    4. A conditional commitment of a loan for an additional four acres was received from Jacklins.
    5. A planner was retained and an architect was identified.
    6. The master plan should be completed by April, 1998 and the building design scheduled for completion by the end of the year.
    7. Cooperative marketing activities have been developed with Jobs Plus, the Spokane Economic Development Council, the Panhandle Area Council, Washington Water Power and the Idaho Dept. of Commerce.
    8. Two small companies (one local and the other from Los Angeles) have committed to the park.
    9. A park brochure is scheduled for distribution in April.
    10. A goal for 1999 is to fill the building with enough private companies to help pay for the construction of the park.
    11. The Idaho Research Foundation is planning for intellectual copyrights, in technology transfer and marking strategies associated with the park.
    12. Long-term strategy planning has occurred with the Kootenai County Extension Office.
    13. A $400,000 HUD grant was received and has been used as the income stream for the first year.  Another grant request has been submitted.

    Mr. Eaton said the UI Extension Service has been revamped and asked for a report.  Dr. Hoover said they are in the process of putting together a strategic plan and said a report could be given after completion of the plan.

    Dr. Bell:
    North Idaho College is a community college and is fully engaged in providing community college services.  There will be a need in the state for six community colleges as well as expansion of the programs at the four-year level.

    Another report will be given in October.

    1/26/98

     39-40

     Personnel- Routine Institution/Agency Agenda Items

     Kathy Clark from Associate Director of Athletics to Interim Director $56,125.44 to $67,350

    3/19/98

     10

      Personnel- Routine Institution/Agency Agenda Items

     Michael Whiteman - Director of International Student Programs from $38,480 to $46,250

    3/19/98

    10

      Personnel- Routine Institution/Agency Agenda Items

     Approval of Early Retirement Incentive Program (ERIP)

    3/19/98     

    10

     Lease Agreements-Routine Institution/Agency Agenda Items

     Approval for VP to execute a lease with Jacklin Land Co. at Riverbend (UI Research Park at PostFalls)

    3/19/98     

    10

    Routine Institution/Agency Agenda Items

     It was moved by Dr. Fox and seconded by Dr. William and carried to accept the minutes of the January, 1998 meeting. (Motion #10)

    3/19/98

     10

     UI Request to Award President's Medallion

     A request was made for approval for the President of the University of Idaho to begin awarding The President's Medallion.  It will be presented at the University of Idaho Commencement Plenary Ceremony each May and, when appropriate, at the December Commencement Plenary Ceremony.  The President can make up to three awards per year which will cost approximately $250.00 each.  The money will come from non-University funds.

    It was moved by Dr. Fox, seconded by Dr. Dillon and carried to approve the University of Idaho's request to award a President's Medallion. (Motion #15)

    3/19/98

    10

     Request for Appeal Hearing     

     Mr. Jack Van Deventer was not granted a doctoral degree by the University of Idaho.  Dr. Hoover refused to hear an appeal on the merits of Mr. Van Deventer's claim that he was wrongly denied the degree award.

    Board Governing Policy and Procedure Section II.I.3 (Appeal to the Board provides that "any written petition must be filed in the Office of the State Board of Education within fifteen (15) calender days after ...written notice of final action under the internal procedures of he institution..."  The Section also states that "the Board may agree to review the final action [of the University President], setting out whatever procedure and conditions for review it deems appropriate or it may choose not to review the final action.

    It was moved by Dr. Dillon, seconded by Mr. Hess and carried to disapprove Mr. Jack Ban Deventer's request for an Appeal Hearing. (Motion #17)

    3/19/98

    13

     New Program: Master of Natural Resources

     Full Proposals:
    M.Ed in Instructional Technology, ISU
    Master of Natural Resources, UI
    Certificate, Surgical Technology EITC

    It was moved by Mr. Eaton, seconded and carried to approve the requests to initiate a M.Ed in Education Technology at ISU, a Master of Natural Resources at UI and a Certificate in Surgical Technology at EITC. (Motion #22)

    3/19/98

     16

    Personnel- Routine Institution/Agency Agenda Items   

     Roy Breckenridge - Supervisory Research Geologist - from $51,970.32 to $59,633.60
        

    4/17/98

     8

     Personnel- Routine Institution/Agency Agenda Items   

     Kurt L. Othberg - Research Geologist - from $42,762.24 to $55,556.80   

    4/17/98

    8

     Agreements- Routine Institution/Agency Agenda Items

    Approval to extend cooperative agreement with White Pine Species Group to 5/8/2042  

    4/16/98



     Routine Institution/Agency Agenda

     It was moved by Dr. Fox, seconded by Mr. Mosman, and carried to approve the Personnel/Student Affairs agenda items for:

    Office of the State Board of Education
    Idaho Public Television
    State Division of Vocational Education
    Eastern Idaho Technical College
    Boise State University
    Idaho State University
    Lewis-Clark State College
    University of Idaho

    Mr. Mosman asked for it to be noted on the Boise State University agenda, Item 2.91, that the additional compensation was provided by the Humanitarian Bowl.

    Dr. Fox said the committee discussed the problems of faculty salaries and compression.  The presidents and agency heads will bring back information on where the salaries are in each area.  Mr. Hess suggested the reports include a trend line on attrition rates. 

    4/17/98    

    8

     Approval to Purchase    

     The Nuclear Magnetic Resonance Spectrometer went through the bid process and will be purchased with J.J. Murdock Charitable Trust and the National Science Foundation funds. The Isotope Spectrometer was bid on a sole-source basis and will be purchased from National Science Foundation funds.

    It was moved by Mr. Hess, seconded by Mr. Davis and carried to approve the purchase of a 500-MHZ Nuclear Magnetic Resonance Spectrometer for $560,036 and an Isotope Rationing Mass Spectrometer for $267,149. 

    4/17/98

     16

     Student Fee and Tuition Rates for FY99  Mr. Mosman said he would vote against the motion because:

    1. There had not been sufficient effort to do something other than raise student fees.  He wrote to the Executive Council asking for their help in dealing with the problem, but has not had a response.
    2. The same argument that is used to argue against non-resident fee increases can be used to argue against resident fee increases.
    3. Tuition is being called fees.

    Mr.  Hess said he was not convinced that there needed to be fee increases of 10 percent every year and was concerned that there are big disparities in fees from institution to institution.  He felt the Board should continue to address funding as a broad-based policy issue. 

    It was moved by Dr. Dillon, seconded by Mr. Davis and carried to approve the fee and tuition rates for FY99 for Boise State University, Idaho State University, the University of Idaho, Lewis-Clark State College and Eastern Idaho Technical College as recommended.  (Motion #28)

    Mr. Hes said the Finance Committee will review non-resident student fee increases.

    4/17/98

    17

     Roles and Missions   

    Dr. Fitch said the roles and missions statements provided to Board members for this meeting incorporate the changes requested at the March meeting. 

    Ms. Meyer said that while Mr. Mosman was not in attendance at this time, she had talked with him earlier and was advised that he approved the current version.

    It was moved by Dr. Dillon, seconded by Dr. McWilliam and carried to approve the roles and missions statements for the institutions. (Motion #34)

    4/17/98

    23

     Personnel-Routine Institution/Agency Agenda Items

    Joanne Reece from Dir. Capital Planning to Assistant Vice President of Facilities

    6/18/98

    10

     Personnel-Routine Institution/Agency Agenda Items

     David Lyle Barton-Transfer from Jerome County to Latah w/ increased Ag. Admin duties

    6/18/98

    10

     Personnel-Routine Institution/Agency Agenda Items

    John E. Hammer from Professor To Interim Director of Academic Programs & Interim Associate Dean

    6/18/98

    10

    Approval of Routine Institution/Agency Agenda Items

     It was moved by Dr. Fox, seconded by Mr. Mosman, and carried to approve the Personnel/ Student Affairs Routine agenda items for the Office of the State Board of Education, Idaho Public Television, Idaho School for the Deaf and the Blind, State Division of Vocational Education, Idaho Division of Vocational Rehabilitation, Eastern Idaho Technical College, Boise State University, Idaho State University, Lewis-Clark State College and the University of Idaho.  (Motion #21)

    6/18/98

    10

     Non-Routine Institution/Agency Agenda Items

    Dr. Fox said it was determined that only changes for administrative personnel are being brought through the Personnel Committee and that changes for faculty are being sent through the Operating Budget.  It was felt that in order to give a more accurate view of who is receiving pay increases, all employee increases in excess of the 20 Percent/$15,000 guideline should be brought through the Personnel/Student Affairs Committee.

    Mr. Satterlee advised that the first section of the new rule regarding new appointments, re-appointments, etc. applied to executive, administrative and managerial employees, but that another section of the rule does require all employee increases (except Classified) be brought to the Personnel Committee for approval.

    Mr. Hess asked for information on how coaches are paid and rewarded based on the criteria and why we are not achieving higher graduation rates.  Dr. Dillon agreed and said he would work with the presidents to get the information.

    Mr. Hess was concerned about what appeared to be large salary increases for administrative people and felt the timing was not appropriate.  Dr. Bowen said one of the problems is that in the past, salary increases for faculty were reported through the Operating Budget (Budget Book) and administrative salaries through the Personnel Committee.  He said the two ISU employees who received increases reported in the newspaper are 55 or 56 on the list and most of those above them receiving large increases are faculty members.  He also said that several of the increases at ISU were to address gender equity for women's basketball coaches.

    There was discussion with the presidents on ways they were looking at to address salary equity.  Mr. Eaton said, and Dr. McWilliam agreed, that the Board wanted to support the decisions of the presidents, but would need additional information prior to January.  Ms. Meyer asked that CUPA, WICHE and any other relevant salary scales be included when the requests are brought to the Board.

    It was moved by Dr. Fox, seconded by Ms.Meyer and carried to approve the Personnel/Student Affairs Non-routine agenda items for Boise State University, Eastern Idaho Technical College, Idaho State University, Lewis-Clark State College and the University of Idaho. (Motion #22)

    6/18/98

    11

     Personnel- Executive Appointments

    Robert Hoover, President, UI $130,832.00

    It was moved by Dr. Fox, seconded by Ms. Meyer and carried to approve re-appointments and salary increases as listed in Item 4(b), for the period of July 1, 1998 through June 30,1999. (Motion #24)

    6/18/09

    12

     New Programs

    Approval request to initiate Master of Engineering in Systems Engineering - ISU/UI
    This will become a joint program between the UI and ISU
    It was moved by Ms. Meyer, seconded by Mr. Davis and carried to approve the request to initiate a Master of Engineering in Systems Engineering at the University of Idaho. (Motion #29)

    6/18/98

    17

     Insurance-Routine Institution/Agency Agenda Items

    Student accident insurance increased from 7.65 to 7.70 per semester.  Optional medical from $378 per year to $380.  Vision and dental being offered. 
    Employee medical/dental insurance $3296 per employee - %11.2 increase

    6/18/98

    22

     Approval of Routine Institution/Agency Agenda Items

    It was moved by Mr. Hess, seconded and carried to approve the Finance Committee Routine agenda items for Boise State University, Idaho State University, the University of Idaho, Lewis-Clark State College, the Office of the State Board of Education, the Idaho School for the Deaf and the Blind, the State Division of Vocational Education, the Idaho Division of Vocational Rehabilitation, Idaho Educational Public Broadcasting System, the Idaho State Historical Society and the Idaho State Library. (Motion #33) (Mr. Eaton abstained from voting.)

    Clarifications to Consent Agenda:
    5.10.2 Lease of Office Space for the University of Idaho Research Park at Post Falls.

    The committee recommended approval based on assurance that the state will receive the investment back minus depreciation.

    Dr. Fox asked if the spreadsheet showing outstanding bond indebtedness had being prepared.  Mr. Hess said the information is being compiled and should be ready in a month or so.  Dr. Fox asked that it be placed in the Board packets every month.

    6/18/98

    22

     Easements-Routine Institution/Agency Agenda Items

    Granted to WWP for placement of pole on Sandpoint Research and Extension Ctr. 

    6/18/98

    22

    Building Names

    5.8.1 Naming of Agricultural Sciences Building
    5.8.2 Naming of the 1974 Laboratory Addition to the Ag Sciences Building

    It was moved by Mr. Hess, seconded by Dr. McWilliam and carried to name the Agricultural Sciences Building in honor of former Dean, Edward J. Iddings and to name the Laboratory Addition to the Agricultural Sciences Buildings in honor of former Dean, James A. Kraus. (Motion #34)

    6/18/98

    24

     FY99 College and University Operating Budgets

    It was moved by Mr. Hess, seconded by Mr. Eaton and carried to approve the FY99 operating and capital budgets for the college and universities programs as exhibited. (Motion #37)

    6/18/98

    24

     FY2000 Budget Hearing 
    (Operating Budget) 

     The Finance Committee met on July 27th to develop recommendations for institution and agency FY2000 budget requests.

    Mr. Hess and Mr. Keith Hasselquist reviewed the budget request recommendations (see permanent exhibit).  In reviewing performance indicators, Mr. Hess suggested that quantifiable information be included.

    Mr. Hess said funding the requests would raise the base, but would also provide for more definitive accountability measures for future funding.

    Mr. Davis questioned projected FY2000 revenue increases of 4.5 percent ( the budget requests were for increases of 13.15 percent).  Mr. Hess said the committee discussed the figures and agreed with the percentages.

    Dr. McWilliam suggested comparing higher education's share of the funds to the state's total budget.  The declining share would give a more realistic picture.  Mr. Hasselquist said last year's share was around 12 percent and going back to FY08, it was around 17 percent.

    Dr. Dillon asked that there be a clear definition of incentive items which do not go into the base, as they will be reviewed separately in a year to determine their effectiveness.  Mr. Hess felt the incentive funding accountability process would allow the Board to be a more effective advocate for higher education.

    It was moved by Mr. Eaton and seconded by Dr. McWilliam to adopt the Finance Committee's FY2000 Budget Request recommendations.  The motion was amended to include the revised performance measures and only the FY2000 Operating Budget.  The amended motion carried. (Motion #11)

    8/20/98

     8

     Contracts-Routine Institution/Agency Agenda Items

     Approval of contracts of Paradise Creek Improvement.

    9/24/98

    22

     Contracts and Agreements 

     Dr. Hoover said that, per his conversation with Mr. Hess, more specific criteria will be identified with future contract submissions.

    Dr. Hoover said the salary increase was to bring it more in line with salaries of other Big West coaches at comparable institutions.

    Mr. Hess asked the universities to clearly define academic performance, percentage of wins or some more quantifiable incentive.  The topic will be addressed by the Presidents Council and recommendations brought back to the Board.

    FTE/Term:     1.0/12 Months
    Proposed Ann Salary:     $89,419
    Effective Date:  July 1,1998 - June 29,2001
    Dept/Funding:     Athletic Dept/FY/General Education Appropriated Funds
    Addl Compensation:     Merit Based Payment Up to $10,000 annually; Post-season Play Payment Up to 3/13 of annual base salary; One Courtesy Car (trade out).

    It was moved by Dr. Fox, seconded by Ms. Meyer and carried to approve the July 1, 1998-June 29, 2001 contract for Football Coach Christopher Tormey.

    9/24/98

    10-11

     Contracts and Agreements 

    David Farrar- Head Men's Basketball Coach

    FTE/Term:     1.0/12 Months
    Proposed Ann Salary:     $90,002.00
    Effective Date:  July 1,1998 - June 31,2003
    Dept/Funding:     Athletic Dept/FY/General Education Appropriated Funds
    Additional Compensation:  Merit Based Payment Up to 1/13 annual base salary; Deferred Compensation Plan valued at $10,000 for each year the contract is completed; Post Season Play Payment up to 2/13 annual base salary; One Courtesy Car (trade out).

    Dr. Hoover advised there were two differences in this contract from what is in the others. 1)a five-year contract and 2) an annuity plan.

    The UI has had considerable turnover in men's basketball coaches in the past years.  It is felt that extending the contract to five years and providing an annuity incentive would help with retention. Dr. Hoover reviewed and, with Mr. Satterlee, responded to Board members' question regarding the annuity plan.

    Dr. Dillon felt the Board should be aware that this is the first five-year contract brought to it and that the purchase of an annuity is a new way of addressing retention problems.

    It was moved by Dr. Fox, seconded by Ms. Meyer and carried to approve the July 1, 1998 - March 31, 2003 Employment Agreement for David Farrar, Head Men's Basketball Coach.

    9/24/98

    11

     Contracts and Agreements   

    Hillary A.Recknor - Head Women's Basketball Coach

    Dr. Hoover said the salary increase was to bring it more in line with salaries of other Big West coaches at comparable institutions.

    Ms. Meyer asked for a review of Title IX implications.  Dr. Hoover said there has been an interpretation by the Civil Rights Commission that coaches' salaries in similar sports have to be brought into alliance, but there are legal challenges and until there is a clear definition, no one is sure where they stand.  The recommended salary for Ms. Recknor will put her approximately in the middle area, but the right measuring stick still has not been developed.

    FTE/Term:     1.0/12 months
    Proposed Ann Sal:     $51,002
    Effective Date: July 1, 1998 - June 29, 2001
    Dept/Funding:     Athletic Dept/FY/General Education Appropriated Funds
    Additional Compensation:  Merit-Based Payment Up to 1/13 annual base salary; Post-Season Play Payment up to 2/13 annual base salary; One Courtesy Car (trade out)

    It was moved by Dr. Fox, seconded by Ms. Meyer and carried to approve the July 1, 1998 - June 29, 2001 Employment Agreement for Hillary A. Recknor, Head Women's Basketball Coach.( Motion #17)

    9/24/98

    12

     Faculty/Staff Handbook Changes

    The University of Idaho requested changes to its Faculty-Staff Handbook, Section 1565, Section 3520 and Section 3560, which were approved by the UI General Faculty.

    Dr. Dillon asked if statute required Board approval on Handbook changes.  Mr. Satterlee said it was his opinion (shared by University counsel) that the policies of the University of Idaho only have force and effect if they are approved by the Board of Regents; therefore, it is only appropriate for the Board to approve major changes. 

    It was moved by Ms. Meyer, seconded by Mr. Davis and carried to approve the requested changes to the University of Idaho's Faculty-Staff Handbook as exhibited. (Motion #30)

    9/24/98

     20

     Idaho-Washington Reciprocity Agreement

    The states of Idaho and Washington have for almost two decades signed a memorandum of agreement that provides increased access to educational opportunities for residents of each state.  During the summer, the respective staffs work out the fiscal conditions of the agreement.  The 1998-1999 Idaho-Washington Reciprocity Agreement(with a 19 percent increase in the total dollar amount waived) has been agreed on and has endorsement of the Presidents, Chief Fiscal Officers and Chief Academic Officers the four-year public institutions.

     It was moved by Ms. Meyer, seconded by Mr. Davis and carried to approve the 1998-99 Idaho-Washington Reciprocity Agreement. (Motion #29)

    9/24/98

    20

     Affiliation Agreements-Routine Institution/Agency Agenda Items

    Approved of WSU-UI joint management of KRFA.

    9/24/98

    22

     Contracts- Routine Institution/Agency Agenda Items

    Approval of contracts for Paradise Creek Improvement.    

    9/24/98

    22

    Right-of-Way Grant Approval for VP to execute deed transferring land to city for hwy 95 improvements 9/24/98 22
     Salary Agreements-Routine Institution/Agency Agenda Items

    Approval of salary reduction for parking permits.

    9/24/98

    22

     Lease Agreements-Routine Institution/Agency Agenda Items

    Approval for VP to execute lease space for anthropology lab at 310 W. 3rd. Moscow

    9/24/98

    22

     Carryover Funds from FY98-Routine Institution/Agency Agenda Items

    Approval to spend carryover funds from FY98

    9/24/98

    22

    Approval of Routine Institution/Agency Agenda Items

    University of Idaho, Item 5.10.3 was removed from the agenda and will be addressed at a later time.

    After lengthy discussion, the committee concluded it would accept the carryover funds as presented.

    It was moved by Mr. Hess, seconded by Dr. McWilliam and carried to approve the Finance Committee Routine agenda items for the Idaho School for the Deaf and the Blind, the State Division of Vocational Education, Boise State University, Idaho State University, Lewis-Clark State College and the University of Idaho, excluding UI Item 5.10.3 (Motion #31)                                                                  

    9/24/98

     22

     Architectural Boitechnology Project

     Expanding the project will enable construction of a 25,000 square feet building.  In the event sufficient private fund pledges are not received, the university will cover the difference from the Strategic Allocation Investment Fund.  Approval will increase the project cost by $2.5 M, to be funded from private gifts.

    It was moved by Mr. Hess, seconded by Mr. Davis and carried to approve the University of Idaho's request to increase the Agriculture Biotechnology project by $2,500,000 to total $14,750,000.(Motion#33)

    9/24/98

     24

     Personnel-Routine Institution/Agency Agenda Items

    Approved new position-Asst. Dir for Business Operation

    11/19/98

    6

     Personnel-Routine Institution/Agency Agenda Items

     Randy Geller from Senior Assoc. U. Counsel to Acting U.Counsel

    11/19/98

    6

     Personnel-Routine Institution/Agency Agenda Items

    Georgia Yuan-from 76,356.8 to $15,288. Leave without pay and 20% duties

    11/19/98

    6

     Approval of Routine Institution/Agency Agenda Items

    It was moved by Dr. Fox, seconded by Mr. Boyd and carried to approve the Personnel/Student Affairs Routine agenda items for the Idaho School for the Deaf and the Blind, Boise State University, Eastern Idaho Technical College, Idaho State University, Lewis-Clark State College and the University of Idaho with the following exception: (Motion#35)
    1. Idaho State University-James W. Fox appointment.

    11/19/98

    6

     Master of Education in Education Technology

    It was moved by Ms. Meyer, seconded by Dr. McWilliam and carried to approve the Master of Education in Education Technology at the University of Idaho. (Motion #44)

    11/19/98

    10

     Agreements-Routine Institution/Agency Agenda Items

    Approval to execute amendment to Moscow/Pullman Airport agreement adding UI as voting member.

    11/19/98

    12

     Renovations-Routine Institution/Agency Agenda Items

    Approval to additional improvements to HVAC system at Caine Vet. Research Center

    11/19/98

    12

     Approval of Routine Institution/Agency Agenda Items

    It was moved by Mr. Hess, seconded by Dr. McWilliam and carried to approve the Finance Committee Routine agenda items. (Motion #25)

    11/19/98

    12

     Purchase of the Elmwood Apt. Complex

    The University of Idaho requested approval for the vice president for finance and administration to negotiate and conclude the purchase of the Elmwood Apartment Complex on Elm Street in Moscow for use as student apartment house, and to borrow an amount not to exceed the purchase price of the property. 

    The UI will assume a debt obligation of an amount not to exceed the appraised caluation plus transition costs.  The loan repayment, upkeep and maintenance will be funded through student rental revenues.

    It was moved by Mr. Hess, seconded by Dr. McWilliam and carried to approve the University of Idaho's request to purchase the Elmwood Apartment Complex and to borrow an amount not to exceed the purchase price of the property. (Motion #29)

    It was moved by Mr. Hess, seconded by Dr. McWilliam and carried for the two tax exempt financing approvals given, the Board authorized the Board issuances for the Idaho State University Best Western purchase and the University of Idaho Elmwood Apartments purchase pursuant to Resolution forms submitted to the Secretary of the Board. (Motion #30).

    11/19/98

    13-14

     Non Resident Tuition Recommendations

    The Presidents' Council requested a freeze on nonresident tuition for the following two years, Fall 2000 and Fall 2001, be reviewed at the appropriate time with the intent of minimizing the increases.

    Mr. Eaton supported the Presidents' recommendations with the understanding that there be an annual review to determine consequences.  Mr. Hess agreed and said the Finance Committee approved of all the recommendations.

    It was moved by Dr. McWilliam, seconded by Mr. Hess and carried to accept the Presidents' recommendations on nonresident tuition as indicated in Page 24 of the Finance committee agenda. (Motion #45)

    11/19/98

    38

     Nonresident Tuition Waivers- Fiscal Impact

    The Presidents' Council recommended a change in the Board's Fee Waiver policy to increase the number of nonresident tuition waivers for disadvantaged or deserving students from one percent to three percent of the institution's full-time equivalent enrollment.  They also recommended that students receiving waivers be targeted for information technology programs, engineering and other programs with capacity. 

    Mr. Eaton asked the presidents to come back annually with a progress report.  Mr. Davis asked that the reports include both the positive and the negative implications.  The first report will be given in November, 1999.

    It was moved by Mr. Davis, seconded by Ms. Meyer and carried that when dealing with disadvantaged or deserving students, increase the percentage from one percent to three percent of the institution's full-time equivalent; with the notation that this allows the presidents to target certain programs and students with nonresident waivers, if the need presents itself. (Motion #46)

    11/19/98

    38

     Personnel-Institution/ Agency Routine Agenda Items

    James M. Allred - From Director, Bus. & Accounting to Asst. Vice Pres. Financial Affairs and Dir., Business and Accounting

    1/25/99

    6

     Personnel-Institution/ Agency Routine Agenda Items

    Lloyd Scott-From Interim Dir., New Student Services to Director, New Student Services

    1/25/99

    6

     Personnel-Institution/ Agency Routine Agenda Items    

    Kenneth Bayles-Market adjustment from $47,507.20 to $58,011.20

    1/25/99

    6

    Approval of Routine Institution/Agency Agenda Items

    It was moved by Dr. Dillon, seconded by Dr. Howard and carried to approve the Personnel/Student Affairs Committee routine agenda items for the Office of the State Board of Education, Idaho Public Television, the Idaho School for the Deaf and the Blind , Boise State University, Eastern Idaho Technical College, Idaho State University, Lewis-Clark State College and the University of Idaho. (Motion #29)

    1/25/99

    6

     Lease Agreements-Routine Institution/Agency Agenda Items

    Approval for VP to execute lease space for anthropology lab at 310 W. 3rd., Moscow

    1/25/99

    11

     Approval of Routine Institution/Agency Agenda Items

     It was moved by Mr. Hess, seconded by Dr. McWilliam and carried to approve the Finance Committee Routine agenda items for the Idaho School for the Deaf and the Blind, Boise State University, Idaho State University, Lewis-Clark State College and the University of Idaho. (Motion #8)

    1/25/99

    11

     Agreement with Washington State University

    The National Collegiate Athletic Association has established attendance and seating requirements as a condition of granting Division I-A football team status to the UI.  Those requirements cannot presently be met at the ASUI Kibbie Center.  The proposed cooperative arrangement enables the UI to comply with the requirements while long-term strategies are being developed.
     
    The agreement outlines the terms and conditions under which UI will play home games at Washington State University's (WSU) Martin Stadium and have use of other specified WSU support facilities for a period of five years beginning in Fall, 1999, with provision for termination by mutual agreement.

    UI will pay WSU a negotiated fee per game for use of the of the stadium and will reimburse WSU for operating expenses as provided in the agreement.  All costs will be paid from athletic program revenues.  Mr. Hess said the fee per game would vary, but would not exceed $25,000. 

    It was moved by Mr. Hess, seconded by Ms. Meyer and carried to approve the University of Idaho's license agreement with Washington State University for use of Martin Stadium, and authorize the Vice President of Finance and Administration to execute the agreement. (Motion #11).

    1/25/99

    12

    Issuance of Bonds

     The UI requested authorization for Issuance of Bonds for the following:

    1. Approximately $20,165,000 in tax-exempt revenue bonds to finance construction of the Student Recreation Center.
    2. Approximately $1,490,000 in tax-exempt revenue bonds to redeem the prior debt for the Elmwood Apartments.
    3. Increase the Student Recreation Center Fee to $82 per semester, as endorsed by a student referendum, approved by the President, to be assessed beginning Fall 2001, concurrent with the occupancy of the facility.
    4. Proceed with the Student Recreation Center Project.  Approval of this project includes approval to enter into contracts with architects, engineers, and construction contractors, as necessary, to accomplish the project.

    Mr. Hess said the requests were in the master plan and had committee approval.

    Mr. Davis asked if debt service could be shown as a line entry.  Mr. Hess replied that they are working on a format which would show student fees attributed for debt service for capital improvements and to quantify what they go for and the amounts.  He felt they would be able to provide that type of information at a later meeting.

    Mr. Eaton said they just finished preparing a chart which shows Present Fund Indebtedness and the Source of Funding.  Board members will be sent a copy.

    It was moved by Mr. Hess, seconded by Mr. Boyd and carried to approve the University of Idaho's request to find the projects to be necessary for the proper operation of the institution and economically feasible; and to approve the Series 1999 Bond Resolution (Recreation Center Project), to approve the Series 1999A Bond Resolution (Elmwood), to ratify the Student Recreation Center Fee beginning Fall 2001, and authorization to proceed with the Student Recreation Center Project. (Motion #12) Mr. Eaton abstained.

    1/25/99

    12-13

     Re-Roof Art & Architecture East Building

    The UI requested approval to re-roof the Art and Architecture East Building, using available funds from the SBOE Project Contingency Reserve Account.  Approval includes approval to enter into contracts with architects, engineers and construction contractors, as necessary, to accomplish the project beginning this fiscal year.

    The project will include re-roofing the south portion of the building with a metal roof and developing a gable roof over the north half to match the south portion.  Design will be completed during Spring 1999 with work scheduled to begin in May 1999. A Form B and Request for Emergency Funding from the SBOE Project Contingency Reserve has been forwarded to the Board office.

    Estimated cost of the project, including architectural/engineering fees, reimbursables and contingency, is $155,000 which was requested from the SBOE Project Contingency Reserve.  The property was acquired in 1995 and it was not known at the time that the repairs would be needed.

    Mr. Hess said the committee asked the staff to develop a policy on how to deal with unexpended, Surplus Maintenance and Operation funds, etc.  When written, it will be brought to the Board.

    Dr. Dillon asked that each institution prepare reports on their maintenance policy, i.e. how it is funded and the status.  Mr. Hasselquist said there was a guideline which asked that each institution's budget have a maintenance amount of 1.5 percent of the replacement value to cover routine maintenance and 1.5 percent to cover larger projects, which go through the Division of Public Works.

    It was moved by Mr. Hess, seconded by Mr. Eaton and carried to approve the University of Idaho's request to re-roof the Art and Architecture East Building and approval of the request to use the Board's contingency fund for the project. (Motion #13)

    1/25/99

    13-14

     Personnel-Routine Institution/Agency Agenda Items

     Approval of Larry Branen form Director, Institutional Planning and Budget to Director, IPB and Interim Dean, College of Ag.

    3/18/99

    9

    Approval of Routine Institution/Agency Agenda Items

    Dr. Howard advised that the UI item listed for Dr. Larry Branen was discussed by the committee.  Dr. Dillon said the concern with Dr. Branen's change was not due to the amount of salary , but its late submission to the Board.  He said he appreciated Dr. Hoover taking responsibility for the error.

    Dr. Dillon said they did not want to approve the request without some comment regarding the need to adhere to Board policy.

    Mr. Eaton felt that while policy needed to be followed other items such as the LCSC athletic contracts were not brought forth in a timely manner and no statements were being made regarding their actions.  He felt the point was  made and the statement did not need to be included in the permanent record.  Dr. Dillon said the intent was not to single out Dr. Hoover, but to reaffirm policy.

    Mr. Boyd recalled that other items such as bus route change requests have come to the Board past the deadline and been approved without additional comments.  He agreed with Mr. Eaton and felt that everyone in the room now understands they should be more careful.

    It was moved by Dr. Howard and seconded
    to approve the Personnel/Student Affairs routine agenda items  for Boise State University and the University of Idaho with the statement:"The committee believes the Board should approve the appointment of Dr. Branen as proposed by the UI as an exception to the Board's interim position policy, and that such approval is retroactive to November 8,1998; provided, however , that in approving this appointment, the Board recognizes that this situation results from a failure of the University of Idaho and Dr. Hoover to properly follow the Board's personnel policies; and provided further that it is only due to extraordinary circumstances and to the fact that the employee involved should not be penalized for the consequences of this mistake that the Board grants this approval.  By the motion, the Board makes it clear that in the future failures to follow its policies will not be tolerate". The motion was amended by Mr. Eaton and Mr. Boyd to approve the items as listed without comment.  The amended motion did not carry. (Motion #30)

    Mr. Eaton said he would vote in favor of the original motion, but hoped it didn't mean that the Board will not accept exceptions because there are exceptions and the Board needs to be cognizant of the fact that everyone makes mistakes.

    It was moved by Dr. Howard and seconded by Mr. Davis to approve the Personnel/Student Affairs Committee Non-routine agenda items with the following statement: " The Board approves the interim appointment of Larry Branen as proposed by the University of Idaho as an exception to the Board's interim position policy and that such approval is retroactive to November 8, 1998;provided, however, that in approving this appointment, the Board recognizes that this situation results from extraordinary circumstances and the fact that the employee involved should not be penalized for the consequences of this mistake."  The motion was amended to include all Non-routine items.  The amended motion was carried.(Motion #31)

    3/18/99

    9-10

     New Program: UI Center for Secure and Dependable Software

    The UI requested authorization to establish a Center for Secure and Dependable Software.  The Center's efforts are focused on the development of secure and dependable systems which have national and international significance.

    Dr. Dodson asked the Board for clarification on what types of programs/changes it would like to see, what it wants  to delegate to the staff and how it defines program and college.  He said Mr. Davis instructed the CAAP to come back to the committee in April or June with clarification language for the policy and recommendations.

    It was moved by Mr. Davis, seconded by Mr. Boyd and carried to approve the establishment of a Center for Secure and Dependable Software at the University of Idaho. (Motion #23)

    3/18/99

    14

     Lease Agreements-Routine Agency/Institution Agenda Items

    Approval to amend and extend M-K Plaza lease.

    3/18/99

    16

     Property-Routine Agency/Institution Agenda Items

    Approval for land acquisition of 4 acres plus bldgs and personal property form US Dept of Interior to UI Aquaculture Center-Hagerman.

    3/18/99

    16

     License Agreement

    Approval to amend SCT agreement for UI to serve as test site for Campus Pipeline.

    3/18/99

    16

     Approval of Routine Agency/Institution Agenda Items

    University of Idaho's Item 4.10.2 - Campus Pipeline.  Mr. Eaton read the following excerpt from the agenda: "The University also agrees to allow sponsors and commerce partners of SCT to place sponsorship information on, and transact electronic commerce through, the Campus Pipeline Software. The University maintains the right, under certain circumstances, to disallow certain sponsors."  He said the committee discussed the wording and asked that the minutes reflect the fact that they were approving this limited issue and that the committee is asking for assistance in developing a policy on on-campus advertising.  Mr. Eaton said currently there is advertising and commercial enterprises at the student union buildings and now the issue of advertising and commercial productions through the Internet and other campus areas needs to be addressed.  He felt there should be a comprehensive review and a policy developed that would allow for commercial enterprise on campus, but not so that the commercial enterprise becomes the campus.  He said they would come back at an unspecified later date with recommendations for the development of a policy. 

    It was moved by Mr. Hess, seconded by Dr. Howard and carried to approve the Finance Committee Routine agenda items for the Idaho School for the Deaf and the Blind, Boise State University, Lewis-Clark State College and the University of Idaho. (Motion #11)

    3/18/99

    16

     New Academic Program-Routine Agency/Institution Agenda Items

    It was moved by Mr. Boyd and carried to approve the establishment of a Master of Science in Landscape and Architecture at the University of Idaho.

    4/15/99

    9

     Agreements-Routine Agency/Institution Agenda Items

    Authorization for VP/Finance & Admin to extend and amend agreement with White Pine Seed Orchard Group-Approved.

    4/15/99

    10

     Property-Routine Agency/Institution Agenda Items

    Approval for transfer of 17.5 acres north of Moscow from UIF to UI.

    4/15/99

    10

    Approval of Routine Agency/Institution Agenda Items

    It was moved by Mr. Hess and carried to approve the Finance Committee Routine agenda items for he Idaho School for the Deaf and the Blind, Boise State University, Idaho State University, Lewis-Clark State College and the University of Idaho. (Motion #32)

    4/15/99

    10

     Kibbie Center East End Renovation Planning

    Mr. Hess said the request would not involve additional student fee increases nor would it come out of appropriated funds.

    It was moved by Mr. Hess and carried to approve the University of Idaho's request to select and retain architects, engineers and other consultants, paid with donated funds, to prepare planning and design documents for renovation of and addition to the east end of the ASUI Kibbie Activity Center. (Motion #38)

    4/15/99

    11

     Naming of College of Law Distance Learning Room

    It was moved by Mr. Hess and carried to approve the University of Idaho's request to name the College of Law Distance Learning Room in honor of Dennis E. and Jacqueline R. Wheeler. (Motion #39)

    4/15/99

    12

    Acceptance of Land Ownership Transfer at UI Research Park

    It was moved by Mr. Hess and carried to approve the University of Idaho's request to accept a transfer of ownership of approximately four acres of land from the University of Idaho Foundation for development of the first facility in the University of Idaho Research Park at Post Falls. (Motion #40)

    4/15/99

    12

     IF Student Union Building Ground Lease and Access Utility

    It was moved by Mr. Hess and carried to approve Idaho State University and the University of Idaho's request to execute a lease with the University of Idaho Foundation, Inc. for undeveloped land at University Place in Idaho Falls for the siting and construction of a student union building.  Authorization is given for the Vice Presidents to enter into an agreement with the University of Idaho Foundation covering access to the site, utilities, parking and the use of common areas. (Motion #41)

    4/15/99

    12

     FY2000 Student Fees and Tuition Rates

    Mr. Hess said the committee did not discuss the topic as it felt this was an area for full Board participation.

    Mr. Hess said more and more education costs are being paid by the students and, unless the legislature increases are at a much lower percentage than the increases for residents.

    Dr. Ruch offered comments in support of the presidents' fee recommendations:

    1. Board guidelines have been followed.
    2. Public input has been solicited.
    3. Idaho fees are low compared to other WICHE states.
    4. The institutions have worked hard to expend financial aid to students.

    Mr. Mahmood Sheikh, ASUI said many students at the UI were concerned about the increases.  He then distributed information on the CPI+2 guideline.

    Mr. Davis asked if there was a legal or moral commitment to adhere to the CPI+2 guideline.  Mr. Satterlee said the Board was not legally bound to adhere to the CPI+2 guideline and the Board can set fees as it sees fit.  Mr. Davis advised the current increases (not to exceed 10 percent)were developed based on need as well as student involvement.

    Mr. Boyd said it is generally felt by legislators that higher education has an outlet in that they are able to charge student fees.  He felt the Board needed to convince the legislature of the need to increase higher education appropriations.

    Mr. Eaton said the aggregate increase across the state amounted to 7 percent, but he was concerned about student debt and planned to prepare a report to take to the legislature so they can take it into account when making higher education appropriations.  He asked the Board to ask Dr. Fitch to identify the issues related to student debt and student debt increase and develop a white paper for the Board to review by the next meeting. 

    Mr. Eaton was concerned about fees for athletics and the consequences of waivers.  He said he would follow up on those topics and suggested other Board members with discomfort with line items do the same.

    It was moved by Mr. Eaton, seconded by Dr. Howard and carried to approve the fees for FY2000 for Boise State University, Idaho State University, the University of Idaho, Lewis-Clark State College and Eastern Idaho Technical College as shown in Item 7c-g of the Finance Committee agenda.  Mr. Hess voted Nay. (Motion #45)

    4/15/99

    14

     Personnel Appointments

    It was moved by Mr. Eaton and seconded and carried to approve the reappointment of Dr. Robert Hoover as President of the UI (effective July 1, 1999 through June 30, 2000) at a State Salary of $145,915.20

    5/12/99

    7

     Personnel Appointments

    David Thompson Appointment-

    Mr. Eaton said the contract and salary was for 11 months, and if it were for 12 months, the salary would be approximately $164,000, which is more than what is paid to the president.  The committee discussed the situation and was advised that this is not the first time in Idaho that this has occurred.  Mr. Eaton felt it was worth noting that the salary takes Idaho to a new level and it is inevitable that others will be paid like amounts.

    6/17/99

    6

    Extension of Multi-Year Contracts with Amendments

    Christopher J. Tormey, Head Football Coach

    It was moved by Mr. Eaton and carried (8-0) to approve the proposed second amendment to the multi-year contract for Christopher J. Tormey, Head Football Coach, University of Idaho. (Motion #22)

    Dr. Dillon said the 1A figures for coaches salaries are: the base only (1997 figures) runs from $74,940-$388,000, with the average making $142,000; the median figure is $137,000.  The total package runs from $93,000-$975,000; with the average salary #318,000; and a median of $268,000.

    Mr. Eaton said the discussion regarding marketplace centers on demand and does not take into account supply, i.e. what is the revenue supply in our market?  He felt that revenue source should be included in the discussion, and that while there may be a national demand, the supply is state funds.

    Mr. Eaton said the committee asked the institutions to fulfill the part of the agreements relating to academic performance of the students.  He said he was assured that it is a part of the evaluation process.

    6/17/99

    8

    Extension of Multi-Year Contracts with Amendments

     David Farrar, Head Men's Basketball Coach

    It was moved by Mr. Eaton and carried (8-0) to approve the proposed amendment to the multi-year contract for C. Davis Farrar, Head Men's Basketball Coach, University of Idaho. (Motion #23)

    6/17/99

    9

     UI President's Supplemental Compensation   

    It was moved by Mr. Eaton, seconded by Mr. Hammond and carried (7-1) to accept the concept in principle that has been proposed to us; that we ask our staff to work with the Foundation and others, as necessary, in order to formalize the arrangement; that the attorneys be involved in the writing of that contract and that the documents be sent to us in draft form as soon as possible so that we can take action at our August meeting.

    *More information on this agenda item on pages 9-11

    6/17/99

    11

     Construction Projects-Routine Agency/Institution Agenda Items

    Approval for planning design, and construction of a separate facility for the College of Business and Economics

    6/17/99

    21

     Lease Agreements-Routine Agency/Institution Agenda Items

    Approval for VP/Finance & Administration to execute Boise space for Architectural Study Program.

    6/17/99

    21

     Lease Agreements-Routine Agency/Institution Agenda Items    

    Approval for VP/Finance & Administration to execute a one year lease for additional space at M-K Plaza for Engineering Program.

    6/17/99

    21

     Lease Agreements-Routine Agency/Institution Agenda Items

    Approval for VP/Finance & Administration to renew lease of McCall land and buildings for Forestry Summer Camp.

    6/17/99

    21

     Lease Agreements-Routine Agency/Institution Agenda Items

    Approval for VP/Finance & Administration to execute a 3 year lease of land owned by Ted Burrage, Moscow, for Dept. of Art and UI Storage

    6/17/99

    21

     Lease Agreements-Routine Agency/Institution Agenda Items

    Approval for VP/Finance & Administration to execute lease with Indian Hills Trading Co. for 60 acres in NW Moscow.

    6/17/99

    21

     Property-Routine Agency/Institution Agenda Items

    Approval for VP/Finance and Administration to execute documents for land transfer at Sandpoint R&E for road widening.

    6/17/99

    21

     License Agreement-Routine Agency/Institution Agenda Items

    Approval to execute Academic License Agreement with Novell for software.

    6/17/99

    21

    Contracts and Agreements-Routine Agency/Institution Agenda Items

    Approval to contract with Sawtooth Communications to televise UI sporting events for four years beginning 1999.

    6/17/99

    21

     Property-Routine Agency/Institution Agenda Items

    Approval for VP/Finance & Administration to execute documents for acquisition of land adjacent to South Moscow Couplet

    6/17/99

    21

     Property-Routine Agency/Institution Agenda Items

    Approval of land transfer .08 acres adjacent to Arboretum from UIF to UI

    6/17/99

    21

     Approval of Routine Agency/Institution Agenda Items

    It was moved by Mr. Hess and carried (8-0) to approve the Finance Committee Routine agenda items for the Office of the State Board of Education, the Idaho School for the Deaf and the Blind, the State Division of Vocational Education, the Idaho Division of Vocational Rehabilitation, the Idaho Educational Public Broadcasting System, the Idaho State Historical Society, the Idaho State Library, Boise State University, Idaho State University, Lewis-Clark State College and the University of Idaho. (Motion #40)

    6/17/99

    21

     Financing Package in support of the FY00 Institutional Capital Plan

    The UI requested authority to issue bonds to fund components of their Capital Budget Plan consistently with their Strategic Plan and Long-Range Campus Development Plan. 

    Mr. Hess said $3.3M of the bond would be used for reducing the debt, with the remaining money to be used for capital improvements.

    Mr. Hess said this item initiated a discussion in committee about all of the capital projects bond fund indebtedness, etc.  ehich precipitated the Board asking Deloitte & Touche to prepare an overview, summary spreadsheet of the universities' income and outgo, and the potential downside if student enrollment declines.  He said that the motion included a request for approval of whatever portion of the 600 hours is necessary to bring the report to the committee in approximately six months.

    It was moved by Mr. Hess to authorize the University of Idaho to fund components of the University of Idaho's FY00 Capital Budget Plan consistent with the University's Strategic Plan and Long-Range Campus Development Plan.  A roll call vote was taken:The motion carried.(Motion #41)

    6/17/99

    21

    Outreach-Acquisition of Ida-Ore Facility and Land, Caldwell, Idaho

    In order to increase its ability to support the state's agricultural industry, the University of Idaho requested approval to acquire ownership and assume operation of a small business incubator and specialty food processing facility owned by Ida-Ore, Inc. in Caldwell.  (NOTE: Ida-Ore, Inc. is a council of governments formed for economic development.)

    6/17/99

    22

     Faculty Staff Handbook Changes

    It was moved by Mr. Eaton and carried (7-0) to approve the request for changes in the University of Idaho Faculty-Staff Handbook. (Motion #30)

    9/23/99

    8

     Bechtel Transition Team

    Mr. Hess asked if the individuals at the UI who are receiving pay increases due to their work with the Bechtel Transition Team would go back to their regular salaries when those duties are completed.  Mr. Eaton said the intent is for them to go back to their regular salaries.  Dr. Brian Pitcher said the salary adjustments are temporary and when the employee's work on the transition ends, they will go back to their regular institution salary with any possible cost-of-living adjustments.  Dr. Pitcher said the pay increases will be paid throughout contract funds by Bechtel.

    Dr. Dillon was concerned about outside employment, paid by grants not coming to the Board.  He felt the fact that the funds are non-appropriated needs to be made clear.

    9/23/99

    8-9

     New Programs-B.S., Pl.Sc. in Horticulture

    This program was eliminated in 1993, but it has been found that there is now a need for it; therefore a request has been made for its reinstatement.

    It was moved by Dr. Howard and carried (7-0) to approve the reinstatement of the B.S., Pl.Sc. in Horticulture at the UI.

    9/23/99

    10

     Palouse Empire Mall Ground Lease

    It was moved by Mr. Hess and carried (7-0) to approve the request from the UI to execute a ground lease covering land commonly known as the Palouse Empire Mall with National Realty Finance L.C of Kansas City, Missouri, if the current ground lease with Palouse Empire Mall Associates is ever terminated or canceled due to a default which cannot, by its nature be cured by National Realty Finance L.C.

    9/23/99

    15

     Financial

    Approval to spend carryover funds from FY99.

    9/23/99

    18

     Miscellaneous

    The UI submitted a request to exempt records relating to donors or potential donors to a public institution of higher education or its related foundations from the Public Records Act.  The Division of Financial Management asked that it be modified to only exempt individual donor records.

    Mr. Boyd asked Dr. Brian Pitcher to address the Board and give the rationale behind the request.  Dr. Pitcher said the request was a joint request of all of the institutions in that donors have concerns about their donation records being open to public access.

    Mr. Eaton thought the request might be as a result of the concerns of anonymous donors, who don't want to be besieged with requests for contributions from other organizations.  Dr. Pitcher said that was one of several reasons.

    Dr. Richard Bowen said ISU agreed to help with the project because of the concerns of anonymous donors.

    Mr. Boyd asked if federal law addressed the topic.  Mr. Hammond said federal mainly dealt with federal taxes which are not public records.  Dr. Fitsch said organizations with 501(c) status are governed by federal guidelines which allow anonymity for donors.

    Mr. Kevin Satterlee said another aspect was that sometimes institution presidents would like to discuss what a donation will be used for with the Board.  As the law is now, that discussion cannot take place during an Executive Session, but must take place in an Open Session.

    9/23/99

    18

     UI Naming of College of Business & Economics Bldg

    It was moved by Mr. Hess and carried (7-0) to approve the request from the University of Idaho to name the College of Business Building in honor of J.A. Albertson. (Motion #20)

    10/21/99

    11

     UI Presidential Compensation

    The board discussed a proposed compensation package for President Robert Hoover.  Mr. Davis asked Dr. Hoover and the UI Foundation to be aware that although the Board has questions, the Board continues to have high regard for Dr. Hoover and the other presidents.  The questions are meant to ensure fairness for all concerned.

    It was moved by Mr. Eaton, seconded by Ms. McGee and carried(7-1) to approve the documents submitted, subject to final review by the Board's attorney. (Motion #37)

    10/21/99

    35

     UI Personnel Change

     Dr. Hoover reported Dr. Jeanne Shreeve has left her position as Vice President for Research and on January 1 will return to the laboratory.  A request will be coming to the Board for a special request concerning an appointment they would like to establish at UI.

    11/18/99

    6

     Banking Services, ATM & Purchasing Card Program

    It was moved by Mr. Hess and carried (7-0) to approve the request from the University of Idaho to execute agreements with financial institutions for the provision of banking services. (Motion #9)

    11/18/99

    13

     Financing Package in support of the FY00 Institutional Capital Plan

    The committee asked the institutions to prepare, in consultation with Deloitte & Touche, a spreadsheet showing all revenues, expenditures and bond indebtedness; included will be software that will allow members to play out various "what if" scenarios.

    It was moved by Mr. Hess to approve a supplemental resolution of the Regents of the University of Idaho authorizing the issuance and sale of Student Fee Revenue Bonds, Series 1993 and an issuance and sale of Student Fee Revenue Bonds, Series 1999D.  A roll call vote was taken.


    AYES:     Ms. McGee, Mr. Hammond, Dr. Dillon, Dr. Howard, Mr. Hess, Mr. Boyd, Mr. Davis
    NAYS:     none
    ABSTAIN:     none
    ABSENT:     Mr. Eaton

    The motion carried. (Motion #10)

    11/18/99

    14

     Naming of Spaces in the Idaho Commons

    Mr. Satterlee said the Board had the authority to delegate to the presidents the authority to name rooms and spaces; however, they are bound by Board criteria.  Mr. Hess suggested a policy change be made that would delegate the authority to name rooms and spaces to all of the presidents.  Dr. Dillon agreed and felt the overall policy should be reviewed. 

    It was moved by Mr. Hess and carried (7-0) to approve the request from the University of Idaho for naming rooms and spaces in the Idaho Commons as proposed in the exhibit, and to delegate authority to the President of the University of Idaho the authority to approve the naming of various additional rooms and spaces in the Idaho Commons in recognition of gifts.  (Motion #12)

    11/18/99

    14

     Expansion of UI Boise Center Lease at MK Plaza

    It was moved by Mr. Hess and carried (7-0) to approve the request from the University of Idaho to authorize the Vice President of Finance and Administration to negotiate and execute a lease with American Resurgens for additional space in the M-K Plaza IV in Boise. (Motion #13)

    11/18/99

    14

     Annual Financial Audit by Deloitte & Touche

    Mr. Larry Bird of Deloitte & Touche appeared before the Board and responded to questions from members.

    Mr. Boyd asked Dr. Ruch if, considering the work going on in Canyon County, BSU expects its bond indebtedness to increase.  Dr. Ruch responded that the current plan is not to fund construction on that campus through bonds, but to use a combination of private and state dollars to build the first building.  A proposal for construction of a second building will be sent to the federal government. 

    It was moved by Mr. Hess and carried (7-0) to accept the FY99 financial audit reports for the University of Idaho, Boise State University, Idaho State University, Lewis-Clark State College and Eastern Idaho Technical College as presented by Deloitte & Touche.  (Motion #14)

    Mr. Davis asked Mr. Bird about the status of the 600 hour bank.  Mr. Bird said he would be preparing a report for Mr. Hasselquist that would include how many hours were used and how they were used, and what, if any, would be carried over to 2000.

    11/18/99

    15

     University of Idaho- Athletic Conference Report

    Dr. Hoover gave an overview on the discussions regarding UI conference affiliation.  He said that just when the UI football team gained its full Division 1A membership, the Big West Conference lost all but two of its football-playing members.  Therefore, as of July 1, 2001, they will no longer meet Division 1A football criteria for having six football-playing members in the league.

    In recent weeks, the University of Idaho and Utah State University have received invitations to join the Sun Belt Conference for football only; all other sports will stay in the Big West.  In response to the invitation, the UI requested more time to consider the invitation.  While at that time the Sun Belt officials could not consider giving the UI more time they said they would discuss the UI's membership in the near future.

    The UI has two choices: the Sun Belt or independent status.  The evaluation of the options, based on which would best serve the UI's long term interests, the ability to schedule games, bowl games and recruitment of athletics led to conclusion that it is necessary for the UI to consider the Sun Bowl.  The UI will continue to play regional games with institutions such as Boise State University.

    Dr. Hoover said the UI is prepared to pursue an affiliate relationship in football as a football-playing member of the Sun Belt Conference in the short-term and asked for Board approval to accept an invitation if it is made in the near future. 

    It was moved by Mr. Hammond and seconded by Ms.McGee to allow the University of Idaho to accept the invitation to join the Sun Belt Conference for football, beginning with the 2001 season.  The motion was amended to include to stipulations:

    1. For three years, a fiscal reort compared with the projected income will be brought to the Board.
    2. There will be a home-and-home schedule with Boise State University.

    The amended motion carried (6-0-1) (Mr. Hess abstained) (Motion #46)

    11/18/99

    26

  • 2000-2001
    Minutes Motion Meeting Page
    Academic Affairs It was moved by Mr. Hammond, seconded by Mr. Lewis and carried (7-0) to delegate to the President of UI the authority to establish, approve and maintain all aspects of a student honor code for the College of Law (Motion #28)  3/22-23/2001  1
    Hottois Contract It was moved by Mr. Davis and seconded by Ms. McGee (7-0) that in accordance with standard Board policies, the proposed appointment by the University of Idaho to employ Dr. Hottois be placed on the June 15, 2000 Board agenda through the standard Board personnel procedures - A roll call vote was taken:

    AYES: Mr. Davis, Mr. Hammond, Mr. Lewis, Mr. Eaton, Ms. Haws, Ms. McGee, Mr. Boyd
    NAYS: None
    ABSTAIN: None
    ABSENT: Dr. Howard

    The motion carried.
     6/6/2000  1
    Agreements For VP of Finance & Admin to execute updated Hazardous Substance Incident Response Agreement with City of Moscow -approved  6/15-16/00  9
    Agreements Approved mutual aid agreement for svcs w/City of Moscow re plumbing and electrical svcs.  1/22/01  4
    Agreements For UI to enter into Master Lease Agreement with Wells Fargo for future equipment purchase financing - It was moved by Mr. Hammond and approved (6-0)  4/19-20/2001  3-4
    Agreements It was moved by Mr. Hammond, seconded by Mr. Hall and carried (6-0) to approve the request from the UI to execute an agreement with Sun Microsystems for administrative systems hardware equipment purchase not to exceed 1.06M  4/19-20/2001  4
    Agreements To enter into an agreement between the Regents of the University of Idaho, the Trustees from Idaho State University and the Office of the Governor to accept $5M for construction of the Center for Science and Technology building in Idaho Falls - Approved  6/21-22/2001  14
    Appointments To appoint Dr. Hottois as Senior Lecturer in Political Science with $96,780 salary -Approved  6/15-16/00  2
    Appointments Debbie Buchanan, Volleyball Coach; extends by 1 year the contract approved 4/00 -Approved  8/1-3/01  2
    Appointments
    Thomas L. Cable, Head Football Coach; extends by 1 year the contract approved 3/00 - Approved  8/1-3/01  2
    Appointments To appoint Leonard Perry, Head Basketball Coach - approved  4/19-20/2001  8
    Athletics To appoint Thomas L. Cable as Head Football Coach at UI contingent upon Board approval of final contract - approved

    Mr. Easton asked Mr. Satterlee (with the presidents approval) to look into increasing the amount of liquidated damages in athletic contracts.  Mr. Satterlee said he would discuss it with the university counsels. He noted that they are in the process of preparing a standard format, multi-year athletic contract which should be completed in time for the March Board meeting.
     1/24/2000  5
    Program Review - Legal Education Update Dr. Brian Pitcher reviewed the findings of Idaho's Blue Ribbon Panel for statewide legal education.  The charge to the panel was:

    1.  Review the alignment of statewide education resources.
    2.  Make recommendations on strategies to strengthen the quality and competitiveness of legal education and continuing education.
    3.  Assess the resources needed to consider long-term strategies.

    Dr. Pitcher said the Panel received background material on demographics, economics and information on the Idaho law profession.  The Panel also solicited information, did research and spent four days (Pocatello, Boise, Lewiston, Moscow and Coeur d'Alene) visiting with state bar members, community leaders, faculty, students and administrators.  The Panel then spent two months completing their research and preparing the report.   Dr. Pitcher highlighted some of the features of the report:

    1.  Historical review of legal education, trends and future challenges.
    2.  A description of some of the unique characteristics and dilemmas which legal education faces in Idaho relative to our size, distribution of population, and the business environment.
    3.  A set of proposals and descriptions of the advantages, disadvantages and implications of the three options:
       a) an enriched, stronger residential program based in Moscow,
       b) relocation of the law school to the Treasure Valley, and 
       c) a unique Idaho solution, i.e., a combination of the strengths of a residential and urban model, including broadening the delivery of graduate-based programs in Boise and other population centers; and a unique option for a one-semester program in Boise growing into a full third-year Boise program for more intensive clinical opportunities.  The Panel felt option #3 is the option that would best fit the legal education needs in Idaho.

    Dr. Pitcher said he, the President and the Dean have met with the law faculty.  The faculty endorsed the need to look carefully at these and other options, recognizing there is a need for broadening services and made the proposal for the President to establish an implementation committee to consider and analyze the reports recommendations and prepare an action plan.
     1/24-25/2000  10-11
    Mid-Year Salary Increases Mr. Boyd reported to the Board that the following items submitted by the University of Idaho were pulled until the April meeting because Board procedures does not allow for mid-year salary increases:

    Administrative - Changes in Salary for:
    1.  Byron J. Dangerfield
    2.  John A. Miller
    3.  Brian Pitcher
    4.  Jerry Wallace
     3/16-17/2000  5
    Athletics It was moved by Mr. Boyd that the Board approve the employment contract for Tom Cable, Head Football Coach at the University of Idaho (Motion #6)

    Mr. Eaton asked for clarification of the statement in the contract Coach shall receive the sum of $50,000...$50,000 from the University or the University's designated media outlet.  He asked if the University would pay it, if no one else would.  Mr. Jerry Wallace said the payments did have to come through the University, but the media contracts are structured to support this particular element.  Mr. Eaton asked if it would be accurate for the minutes to show that this is paid by the media contract or through the University and not by the University, i.e., the University is the conduit and not responsible for paying it out of university funds.

    Mr. Satterlee said the University is contractually bound to come up with the money, but it is covered by the University entering into media contracts.  He said the Board policy requires that all outside compensation go through the University before it can be paid to an employee.  In this case, if the University negotiates media contracts worth $80,000, they are contractually obligated to add $50,000 to the coaches salary, but not $80,000 that would remain as University income.  If, for some reason, the University cannot negotiate up to $50,000 worth of media contracts, the University is contractually bound to pay $50,000 in media compensation to the coach and would probably have to make up those funds.

    Mr. Eaton felt the contract was misstated if the UI is responsible for payment, i.e., it is not a media supplement, it is additional compensation paid for by the University and the University will or will not be reimbursed in the entirety of that $52,000.

    It was moved by Mr. Eaton, seconded by Ms. McGee and carried (8-0) to table Motion #6 no later than one day.

    Mr. Jerry Wallace was asked to look into the issue and come back to the Board as soon as possible, but no later than one day.

    Later in the day, Mr. Wallace addressed the issue.  He said the source of the funds for that part of the compensation agreement does come from media funds and is not subsidized by other types of funds, either from the Athletic Department or the University.

    It was moved by Mr. Eaton, seconded by Mr. Boyd and carried (8-0) to approve the employment contract for Tom Cable, Head Football Coach, with the understanding that Section 3.2.4 means that the $50,000 will be paid for by media contract revenue. (Motion #14)

    Mr. Davis asked Mr. Satterlee if the comment in Motion #14 fit the new contract standard and was assured that it did.
     3/16/2000  6-7
    Alcohol The UI requested approval to serve alcohol in the following places:

    1.  UI Research Parks and Business Incubators
    2.  Selected Off-Campus Conference Locations
    3.  Prichard Art Gallery
    4.  UI Golf Course (private events)

    The committee brought the request to the full Board without a recommendation.  Mr. Davis asked Mr. Satterlee to review policy when there is no committee recommendation.  Mr. Satterlee said the Board has delegated to the committees the authority to review items and to make recommendations to the full Board, but it has not delegated to the committees the right to stop ideas from coming to the full Board.

    Mr. Davis said his concern with the request is that there is current litigation for an incident that took place several years ago and was related to alcohol.  The Board decided at the time of the incident there would be a total abstinence based policy for alcohol on the campuses of public education facilities, and that policy has served well.  He was concerned that the policy would continue to erode and that at some point in time the Board would have to revisit its decisions.  He said he would vote no to the request because he did not feel it was good policy to mix students and alcohol.

    Mr. Satterlee said in reference to the case that is in litigation, that there is no liability either to the University or to the Board of Regents, and it is highly unlikely any damages will be paid out as there is a law that protects the University in such situations.

    Mr. Eaton felt it was a mistake (and Mr. Lewis agreed) to include the golf course in the list of designated areas because it is located on campus.  Ms. McGee said she was also concerned, but was assured by the fact that it could only be approved for private groups.  Mr. Eaton felt the phrase only available for private events sponsored by non-student groups meant that while an event was sponsored by a non-student group, students could still attend.  Ms. McGee said she felt it meant groups like the alumni having fund-raising events.  Mr. Boyd said a student 21 years of age or older probably could participate, but those under 21 years of age could not participate at any of sites, i.e., an underage person could not play a round of golf and then have a beer in the clubhouse.

    Dr. Brian Pitcher said the application form specifically requires the number and ages of attendees.  If the audience includes significant attendees under the age of 21, the application will not be approved.  He said the UI is interested in lawful and responsible alcohol use and its reputation as a party school is changing because of the actions of those on campus, i.e., a different quality of student is being recruited and due to the lawsuit, an appropriate and restrictive alcohol use policy was implemented in collaboration with student leadership and the fraternities.

    Mr. Eaton said that when the alcohol policy was first implemented, it was with the provision that the institutions provide a report to the Board on alcohol education, but that he has not seen any report.  Mr. Davis said the Board would welcome a report from the Presidents Council.

    Mr. Lewis asked that there be a stronger definition of the situations in which alcohol would be served.  Dr. Pitcher said they would look at ways to make it clearer on the application that alcohol would not be served at student related events or where there would be a significant number of students in attendance.

    Dr. Howard asked if the agreements at all three institutions were similar.  Mr. Satterlee said due to individual circumstances the application procedure being proposed by the UI is less comprehensive that the agreement at BSU and more comprehensive than ISU's policy for areas such as the Alumni House and Sports Medicine Center.

    It was moved by Mr. Boyd, seconded by Ms. McGee and carried (5-3) to approve the request from the University of Idaho to serve alcohol in those specific places. (Motion #8)
     3/16-17/2000  7-8
    Athletics First Amendment to Employment Contract for Mike Bohn - Moved by Mr. Boyd and carried (6-0)  6/15-16/00  3
    Auditing For Information Only – Audit plan for FY2000-2001  9/21/00
    Auditing For Information Only – Financial statements of UIF for Consolidated Investment Trust for fiscal year ending 6/30/00  10/19-20/2000
    Awards President Hoover was presented the award for UI’s support of Guard and Reserve employees and students - Exhibit #11  6/21-22/2001  4
    Capital Improvement Approval of Sweet Avenue District – Utility easements - approved  4/20/00  9
    Capital Improvement Approved chilled water and steam distribution system upgrades  1/22/01  4
    Capital Improvement Construction project to improve ancillary utility systems on east side of campus -Approved  10/19/00  6
    Cooperative Agreement Dr. Howard said UI is working on a Memorandum of Understand with Washington State University and Gonzaga University to develop a cooperative degree in computer engineering which will enable the UI to offer the program in Coeur d'Alene.  The agreement should be finalized in early April.  3/16-17/2000  14
    Capital Request The UI requested approval to revise project scope and budget to accommodate additional site development work, renovation of the basement of the existing Administration Annex Building, and additional student related furnishing and equipment items (new CBE Building).

    Mr. Eaton said the project has been approved in the amount of $12,445,000.  The current request is to raise it to $13,300,000.  The money is being funded by private donations.

    It was moved by Mr. Eaton and carried (8-0)to approve the request from the University of Idaho to revise the project scope and budget as detailed. (Motion #17)
     3/16/00  22
    Capital Request

    Approved capital improvement budget including:

    Kibbie Center East End; Classroom improvement; South Hill Apartments Re-Roofing; Street renewal and repair; Memorial Gym & Physical Ed Bldg. Restrooms;

    Feasibility and/or Planning Studies & Evaluations:

    Idaho FallsCenter; A&ACenter; Performing Arts Center

    Revision to Previously Authorized Projects:

    Administration Bldg. Renovation; PostFalls-MultiTenantResearchPark

     4/20/00  9
    Capital Request Approval to accept FY02 Major Capital Request Summary - approved  8/16/00  19
    Capital Request Approved - revise project scope and increase KibbieASUICenter budget from $600,000 to $950,000 for Lighting Grid and Scoreboard  10/19/00  6
    Capital Request Kibbie ASUI Activity Center - East End Renovation Phase 1

    It was moved by Mr. Easton and carried (6-1) to approve an increased budget from $2M to $2.7M to be funded from private donations for the Kibbie ASUI ActivityCenter East End Renovation Phase One
     10/19/00  7
    Intercollegiate Athletic Reports Mr. Hammond advised the Board that the UI report in the packet was not the same as what was accepted by the committee.  Revised information was distributed.

    It was moved by Mr. Eaton and carried (7-0)to receive the Intercollegiate Athletic Reports
     10/19-20/2007  7
    Capital Request Early –Start Approved FY2002 Capital Projects: Taylor Ranch reconstruction of facilities $150K; POLYAMathLearningCenter $800K; Classroom Improvement $125K; Street Renewal and Repair Program $50K; Utilities/Infrastructure Planning Study $100K; Food Innovation Center additional $420K;  Parking and Transportation Enhancements.

    Mr. Lewis asked for, and received, unanimous consent to separate the Student Rec Center from the other items up for approval.

    It was moved by Mr. Lewis, seconded by Mr. Manning and carried (6-0) to approve the projects from the University of Idaho as listed in item 3.2.a, understanding that the item with respect to the Student Rec Center has been separated - (Motion #22)

    It was moved by Mr. Manning and seconded by Mr. Hammond to approve the Student Rec Center - The motion failed (3-3) (Motion #23)
     4/19-20/2001  4-5
    UI Climbing Wall Mr. Hammond said the topic was brought back for reevaluation because of the student support it has received.  Dr. Hoover said the materials selected to cover the wall were selected as a cost-cutting measure, but by using them the University will not be able to host climbing competitions.

    It was moved by Mr. Hammond, seconded by Mr. Agidius and carried (5-2) to reconsider the UI Climbing Wall - Motion #14

    Mr. Manning suggested students be allowed to determine what fees will be assessed for these types of items, and that the Board only address academic fee increases.  Mr. Hall was concerned that it would lead to a minority of students determining fees for the majority.  Mr. Manning felt a provision could be placed in policy that a specific number of students, for instance 80 percent, would have to vote.

    Mr. Agidius asked if there were statutory authority allowing students to mandate fees for the rest of the students without an action by the Board.  Mr. Satterlee said the Board has delegated the establishment of student activity fees to the presidents and that it could further delegate that the method of establishment was by student vote with presidential ratification.  However, student fees to support student fee revenue bonds must have Board approval.

    Mr. Manning suggested the Presidents' Council look at areas of Board policy relating to where matriculation and other fees should be spent.  Ms. McGee agreed and Dr. Richard Bowen said they would review it and bring a report to the Board.
     5/16-17/2001  4-5
    Capital Construction Projects Residential student housing development and academic space improvements and VandalAthleticCenter (Kibbie East End Renovation) - Approved  9/20-21/2001  2

    Changes in Salary,

    Rank, Title, Duties

    Approval for Byron Dangerfield from $107,764.80 to $112,756.80 - Approved  4/20/00  5

    Changes in Salary,

    Rank, Title, Duties

    Approval for John Miller from $125,008 to $135,012.80 - Approved  4/20/00  5

    Changes in Salary,

    Rank, Title, Duties

    Approval for Brian Pitcher from $125,008 to $130,000 - Approved  4/20/00  5

    Changes in Salary,

    Rank, Title, Duties

    Approval for Jerry Wallace from $114,732.80 to $119,017.60 - Approved  4/20/00  5

    Changes in Salary,

    Rank, Title, Duties

    Approval for Mike Bohn, Director of Athletics, from $100,006.40 to $105,006.40 - approved  6/15/00  3

    Changes in Salary,

    Rank, Title, Duties

    Approved Gina Taruscio, Dir. Of Business Incubator at $50,003.20  1/22/01  6

    Changes in Salary,

    Rank, Title, Duties

    Gregory Tatham from Director of IdahoCommons and SUB to Director of IdahoCommons, Student Union and Golf -approved  4/19-20/2001  8
    College of Engineering Approval for UI to name rooms/spaces in the Engineering Physics Bldg, Gauss Engr Lab, Johnson Eng Lab, Janssen Eng Bldg, and Buchanan Eng Lab in recognition of gifts and other support - approved and carried (7-0)  1/24/00  12
    Contract Approval of contract for Debbie Buchanan – Volleyball Coach - moved by Mr. Boyd and carried (8-0)  4/20/00  6
    Athletic Broadcasting Services It was moved by Mr. Hammond, seconded by Mr. Manning and carried (6-0) approve the request from the UI to enter into a five-year contract with Radio Palouse - (Motion #16)

    Mr. Hammond noted that the agreement can be terminated by the UI without penalty.
     4/19-20/2001 & 6/21-22/2001  3
    Contracts & Agreements Approval of Agreement with Bet on Jazz for broadcast of TV special on Jazz Festival -Approved  4/20/00  9
    Contracts & Agreements Approved - commercial line-of-credit lasting five years effective 12/1/200, not to exceed $1.5 million  11/16/00  6
    Demolition For Information Only – Demolition of TAAC/Women’s Ctr., TheaterArtsBuilding (U-Hut), SUB Annex  4/20/00  9
    Easement Easement for Idaho Power Company at UI Caine Center, Caldwell, AND Easement for J. R. Simplot Company at Aberdeen R&E Center -Approved  9/20-21/2001  2
    Fees, Student Approval of FY2001 fees - Approved  4/20/00  10
    Financial Approval of request from UI to approve issuance by UIF for Variable Rate Demand Revenue Notes up to $10,000,000 for Albertson Bldg due July 1, 2005, on behalf of the J.A. Albertson College of Business and Economics Building, recognizing that University of Idaho and/or the State Board is not liable for this debt - moved by Mr. Hammond and carried (7-0)

    Mr. Satterlee said there was nothing in the agreement that binds the Board or the University to any of the obligations.  It was brought forth to comply with IRS regulations for tax-exempt entities.  He will follow-up his statements in writing to the Finance Committee.

    Mr. Satterlee said debt obligations would be carried by the UI Foundation, i.e., if pledged donations do not come in, they would have to take it out of their current net worth.  Mr. Hammond said the committee received (and will be put into record) a report on the status of the fun raising which shows they are over funded on the project.
     6/15-16/00  9-10
    Financial It was moved by Mr. Manning and seconded by Mr. Agidius that the Board of Regents of the University of Idaho authorize the issuance of a sale of Student Fee Revenue Bonds, Series 2001, University Housing Improvement Project in the principal amount of $40,930,000.  Authorizing the execution and delivery of the Bonds Purchase Agreement and providing for other matters relating to the authorization, issuance, sale and payment of the Series 2001 Bonds.  A roll call was taken: AYES - Mr. Agidius, Mr. Hall, Mr. Hammond, Mr. Lewis, Dr. Howard, Mr. Manning, Ms. McGee.  NAYS: None.  ABSTAIN: None.  ABSENT: None.  The motion carried (7-0) - Motion #25  9/20-21/2001  2-3
    Financial Supplemental Appropriations Requests for FY2002 for Utilities  

    Due to the increases in the cost of utilities, the UI's utility expenses exceeded budgeted amounts by $1M in FY01, with FY02 utilities expected to run an additional $672,000 deficit.  Although utility rate increases were projected and there has been implementation of a number of energy saving actions, there will probably not be funds to cover the increased costs other than through reallocation.  The Board was asked to consider allowing all of the institutions to request additional funds.

    It was moved by Mr. Manning and seconded by Mr. Agidius to approve the Supplemental Appropriation Request for FY02 as stated on Pay 17, Item 1.3.  No vote taken - Motion #6

    It was moved by Mr. Lewis and seconded by Mr. Manning to amend Motion #6 to approve the shortfall for FY02, but not for FY01 - No vote take - Motion #7

    It was moved by Mr. Hall to deny the request of a Supplemental Appropriation Request by the University of Idaho.  No second. No vote taken - Motion #8  NOTE: The president did not accept the motion because voting no on Motion # 6 as amended would have the same effect as Motion #8

    It was moved by Mr. Agidius, seconded by Mr. Manning and carried (7-0) to postpone to a time certain the supplemental for utility bills - Motion #9

    The item was postponed until the October Board meeting.  Mr. Hall asked the institutions to bring information similar to that presented by UI for both FY01 and FY02.

    It was moved by Mr. manning, seconded by Mr. Hall and carried (7-0) to approve the supplemental request by the University of Idaho on Page 21, Item 1.3. - Motion #10
     9/20-21/2001  3
    Financial Supplemental Appropriations Requests for FY02 - Biotechnology Security

    The FBI has expressed concerns about growing eco-terrorist activities especially for land-grant universities. Confirmed acts of eco-terrorism at the UI combined with documented threats from the Earth Liberation Front (ELF) have necessitated diverting resources for increased facility security.  Therefore, the UI asked approval of a Supplemental Request in the amount of $165,000, which would provide one-time funding for a security access control system for the Agricultural Biotechnology Laboratory and the Sixth Street Greenhouse.

    It was moved by Mr. Manning, seconded and carried (7-0) to approve the supplemental request from the University on Page 21, Item 1.3. - Motion #11
     9/20-21/2001  3-4
    Financial Approved - to spend carryover funds from FY2001  11/14/01  2
    Financial Approved - a commercial $1.125M loan agreement with Wells Fargo Bank  11/14/01  2
    Funding Approved - to spend carryover funds from FY2000  9/21/00  6
    Gifts To accept a gift of approx. 4.74 acres of land in the Riverbend Commerce Park from the UI Foundation to UI (Jacklin Land Company) -approved and carried (7-0)  1/24/00  12
    Housing Information Only. Housing rates for 2000-2001  3/16/00
    Housing Information Only – Housing Room and Board Rates 2001-2002  3/22-23/2001  6
    Information Item Acquisition of Option by UI Foundation for Property in Boise – 2.5 acres of land on Broadway Ave between Front and Myrtle Streets (currently owned by Thrifty-Payless, Inc.) for future use to foster collaboration w/ BSU and ISU  1/24-25/2000
    Insurance Report to the Board of Employee Medical Insurance program (Regence Blue Shield of Idaho)  6/15/00
    Insurance Report to the Board of Employee Medical Insurance (Regence Blue Shield of Idaho)  6/21-22/2001
    Idaho Place Initiative Dr. Robert Hoover said the Boise Initiative Property Development Committee was created to guide the development of the Foundation's new property in Boise.  The committee has led the effort in establishing a financing package for the project which was approved by the UI Foundation Directors on April 20, 2001.

    The stated total cost of $139M includes the Idaho Water Center at approximately $49M and Idaho Place at approximately $90M.  Approximately 10 percent of the space will retail with the remaining 90 percent dedicated to educational activities including conference rooms, classrooms, offices, etc.  It is intended that the UI Foundation will act as the agent for the tenants with lease payments being made directly to the Foundation.  Additionally, any tenant desiring to own their part of the building can do so.  Except for lease payments coming from state funds, the project is not dependent on state funding.

    Mr. Lewis asked for comments on owning versus the leasing of property.  It was felt money is better spent on this type of project which allows for growth, ownership potential, long-term permanent facilities, visibility of the project, the benefits from being a catalyst for economic development, etc. than on leasing.  Dr. Bowen said ISU would, by the end of summer, be spending over $250,000 per year in lease payments in Boise and with plans for growth, it is in their best interest to locate in the facility.

    Mr. Hall asked if there was anything that would preclude the other institutions from participating in the project.  He was advised that there was not, that they are encouraged to, and that they could enter into a partnership on the same basis as ISU.
     6/21-22/2001  2-3
    Leases Approval of space for Architectural Study in Boise - Approved  4/20/00  9
    Leases Approval of space for Parent Mentoring and Education Program in Boise - Approved  4/20/00  9
    Leases It was moved by Mr. Hammond and carried (7-0) to approve the request from the University to 1) extend existing leases and 2) lease additional space within the MK Place IV Building for Boise Center programs as detailed in Item 3.3.  6/15-16/2000  10
    Leases Approval to lease space in Crossler bldg for Natural Resource Bibliography Project Grant Program - approved  6/15-16/2000  9
    Leases Approval to a 1 year lease of bldg at 200 S. Almon, Moscow - approved  6/15-16/2000  9
    Leases Mr. Hammond said the current owners want to work with the UI to allow it to take over ranch ownership.  The UI feels this will be a good expansion of its agricultural program and this will be a program for research on the raising of cows and calves.  It is felt this can be a self-sustaining ranch and, if not, the difference can be supported by the agriculture program.

    It was moved by Mr. Hammond and carried (7-0) to approve the request from the University of Idaho to 1) acquire real property known as the Hot Springs Ranch in Lemhi County and related personal property and 2) name the real property the Nancy M. Cummings Research, Extension and Education Center as detailed in Item 3.4
     6/15-16/2000  10
    UI Software Systems Dr. Hoover updated the Board on the UI and information technology initiatives  6/15-16/2000  22
    Leases In June 1999 the Regents approved planning, design and construction of a separate facility for the College of Business and Economics at an estimated total project cost of $13,300,000.  In June 2000 the Regents approved increasing the project budget by $1,100,000 to $14,400,000.

    Following the June 2000 Board meeting, all bids were reflected and the project was reviewed.  The University made some design and scope changes to the project and also identified additional private revenues to meet the resulting project scope.  Total project cost will increase from $14,400,000 to $14,820,000.  The increase will be funded from private donations.

    It was moved by Mr. Eaton and carried (7-0)to approve the request from the University of Idaho to revise the project scope of the J.A. Albertson College of Business, including the planning, design and construction of the facility for an estimated total cost of $14,820,000, and increase of $420,000 from the amount approved at the June 2000 Board of Regents meeting.  The additional funds will come from private donations.
     9/21-22/2000  12
    Leases Request authorization for VP of Finance and Administration to execute leases for spaces in the Business Tech Incubator in Moscow and the Caldwell Incubator using generic forms (approved in March 1990) as the basis for negotiating leases with prospective tenants.

    It was moved by Mr. Eaton and carried (7-0)to approve the request from the University of Idaho to execute leases for spaces in the Business Technology Incubator in Moscow and the Caldwell Incubator using generic forms as the basis for negotiating leases with prospective tenants.
     9/21-22/2000  12
    Leases Approval for VP for Finance and Administration to execute lease with CSI and a sublease with Cassia County for office space in Mina-Cassia Ctr for Ag Ed and Extension activities - Approved  9/21-22/2000  6
    Leases Approval for VP for Finance and Administration to execute leases with tenants for UIRP - Moved by Mr. Eaton and carried (7-0)  10/19/00  6
    Leases Approval for VP for Finance and Administration to execute lease for building at 310 W. 3rd owned by Ted and Carolyn Burrage - Approved  10/19/00  6
    Leases Approved VP for Finance and Admin to execute 1-year lease for space in LowerPlaza of the Historic Hoff Bldg. In Boise  1/22/01  4
    Leases Approved - for VP for Finance and Administration to execute agreement to lease .10 acres to USDA at Parma  11/16/00  6
    Leases For VP for Finance and Administration to execute a five-year lease renewal for use of a research fossil bed near Clarkia, ID – Clarkia Fossil Bed Site - it was moved by Mr. Eaton and carried (6-0) to approve routine agenda items  3/22-23/2001  2