Vendor Information

Purchasing Services is responsible for establishing and administering the University's purchasing policies and procedures consistent with federal, state, and University rules and regulation.

  • Current Bids

    Current "Invitations to Bid" are listed below.  Because bid postings are updated regularly, we encourage you to visit our site frequently.  If you have any questions or problems in accessing these bid documents, please contact the appropriate buyer.  Vendors downloading bids from this web page must notify the appropriate buyer when doing so in order to be assured of receiving notification of addenda if any are issued.

    Print the bid, complete it, and submit as instructed.  Please note the opening date/time of each bid, as late bids will be rejected.  Bid addenda (if applicable) will be listed below each bid.  NOTE: It is the bidder's responsibility to check for any addenda.  Bids received without acknowledgement of addenda may be rejected.

    Current Bids:

    15-01M - Campus Dining Services

    15-09V - eProcurement System 

  • General Vendor Information

    The following information is for vendors interested in doing business with the University of Idaho:

    • Vendors may either send a cover letter, along with a product line card to, or email, the correct buyer, requesting to be placed on Purchasing Services' vendor list.
    • Vendors should never accept an order from anyone from the University without being presented with a University Purchasing Card, or a valid University of Idaho Purchase Order.  The University of Idaho is not liable for payment of any invoice that does not reference a valid University purchase order number.
    • University General Terms and Conditions are included with all bid forms as well as purchase orders.
    • Departmental administrators and staff are not authorized to sign contracts on behalf of the University Contracts for purchases of products or services must be reviewed by the Manager of Purchasing Services or his/her designee.
    • The University may utilize internal departments' contracts, proposed solicitations, or other local, state, or federal agencies to purchase goods or services. 
    • The Purchasing Services Decentralization Program allows University departments to obtain quotations for goods and/or services estimated to be no more than $50,000.  Quotations must be obtained in writing.  Purchasing Services reviews the quotations and reserves the right to verify and/or amend the quotations as necessary.
    • The University of Idaho is exempt from Idaho State sales tax.  Sales tax payments will not be made for materials work, or services purchased by the University.  Exceptions to this include payment of Federal Gasoline Tax, Room Tax (hotels, motels, etc.), Tariff Rates (movers), and purchases made out-of-state where the employee picks-up goods.  Vendors requiring proof of the Unviersity's exempt status should contact Purchasing Services by phone: (208) 885-6116 or fax: (208) 885-6060.
  • Mailing Addresses

     On - Campus
    Address Format

     Postal Address Format

     Express Mail
    Address Format

    Campus Zip : 2006

    Purchasing Services
    University of Idaho
    875 Perimeter Drive MS2006
    Moscow, ID 83844-2006 

    Purchasing Services
    University of Idaho
    Shoup Hall - Room 313
    1028 W. 6th Street
    Moscow, ID 83844-2006 

  • Terms and Conditions

    The University of Idaho terms and conditions are listed below.  All university procurements must adhere to the general terms and conditions.  University procurements supported by grant funding, in addition to the general terms and conditions, must adhere to the FAR terms and conditions.  University procurements for IT and software related items, in addition to the general terms and conditions, must adhere to the data integrity and information security terms and conditions. 

    General Terms and Conditions

    FAR Terms and Conditions

    Data Integrity and Information Security Terms and Conditions

    Service Contracts Terms and Conditions: Less than $10,000

    Service Contracts Terms and Conditions: Greater than $10,000