How do I? (FAQ)

  • 1. When do I use a service contract?
    Service Contracts are used when you purchase a service, not goods (items). Short form service contracts are used for yearly services < $10,000. Long form service contracts are used for yearly services > $10,000.

    Please note that contracting is a regulated activity in the state of Idaho and per Idaho Code 54-5204 some contractors are required to register and be licensed by the Idaho Bureau of Occupational Licenses.  For more information on registration please visit the Idaho Bureau of Occupational License webpage
  • 2. What is a short form and how do I use it?
    The short form contract is used for services with a total annual cost less than $10,000.

    Please note that contracting is a regulated activity in the state of Idaho and per Idaho Code 54-5204 some contractors are required to register and be licensed by the Idaho Bureau of Occupational Licenses.  For more information on registration please visit the Idaho Bureau of Occupational License webpage.
  • 3. What is a long form and how do I use it?
    The long form contract is used for services with a total annual cost greater than $10,000.

    Please note that contracting is a regulated activity in the state of Idaho and per Idaho Code 54-5204 some contractors are required to register and be licensed by the Idaho Bureau of Occupational Licenses.  For more information on registration please visit the Idaho Bureau of Occupational License webpage.
  • 4. How do I fill out a contract?
    Both long and short contract forms are downloadable Word documents. These forms are designed to a fill-in-the-blanks format. Some critical information you will need to include is the vendor name and address and related costs or fees. Please note: fees can either be listed as a lump sum or dollars per unit not to exceed.

    Please note that contracting is a regulated activity in the state of Idaho and per Idaho Code 54-5204 some contractors are required to register and be licensed by the Idaho Bureau of Occupational Licenses.  For more information on registration please visit the Idaho Bureau of Occupational License webpage.
  • 5. How do I process a vendor contract?
    Complete the Vendor Contract Form and send it to Purchasing Services.

    Please note that contracting is a regulated activity in the state of Idaho and per Idaho Code 54-5204 some contractors are required to register and be licensed by the Idaho Bureau of Occupational Licenses.  For more information on registration please visit the Idaho Bureau of Occupational License webpage.
  • 6. How do I hire a service?
    Determine if it's an item we can Bid or Request for Proposal. Send to Purchasing Services.
  • 7. How do I lease something?
    Discuss all leases with Purchasing Services prior to commitment.