Our Conference Team will outline all of your summer conference requests in a contract. We will provide you with a detailed explanation of the services you are receiving and the associated costs. A non-binding Preliminary Contract Agreement (PCA) will help you set your budget. A formal, binding Facility Use Agreement (FUA) will then be issued with changes allowed up to seven days prior to arrival.
Deposits and Cancellations
Conference groups are required to pay a $1000.00 deposit at least 30 days prior to arrival. This deposit will be credited toward your overall costs. If the conference is cancelled prior to March 31, the full deposit will be refunded. Cancellations made after March 31 are non-refundable.
Billing and Invoicing
Conference billings will include a 6% sales tax on food items and 6% sales + 2% bed tax on rooms. Please note these are current tax rates and are subject to change. Tax exempt conferences must provide written documentation from the Idaho State Tax Commission (form ST101) stating they are exempt from sales tax prior to arrival.
All charges and expenses accumulated by your conference group will be compiled into a financial statement which will be sent to the camp director shortly after the conclusion of the conference.
This process usually takes 2-3 weeks. Upon receiving the financial statement, the conference group will have 30 days from the date of receipt to return payment to Summer Conferences.
All conference groups shall have evidence of insurance prior to arrival. The undersigned shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance with a limit of not less than $1,000,000.00 each occurrence and in the aggregate. If such CGL insurance contains a general aggregate limit, it shall apply separately to the Demised Premises and shall not be less than $1,000,000.00.