PRIORITY USE (in order of priority)
- Concerts/Recitals (including dress rehearsals for ensemble concerts), guest lectures and workshops
- Regularly scheduled classes for which there is no available or more suitable space (maximum of one consistent hour for studio classes)
- Faculty ensemble rehearsals where there is no available or more suitable space
- Piano/organ tuning and maintenance
- Dress rehearsals for concerts/recitals
- One-time rehearsals and class meetings
- All other uses approved by the Advisory Committee
SCHEDULING (In General)
Courses will be placed on the calendar according to University timelines.
All university ensemble concerts and their dress rehearsals will be placed on the calendar during the spring of the preceding academic year.
Faculty solo and chamber ensemble recitals and their dress rehearsals, as well as all guest artist recitals and workshops, may be placed on the calendar prior to week four in the fall semester, and prior to week three in the spring semester.
- All full-length solo recitals (both degree-required full recitals and degree-required half recitals in which two students have arranged to perform together on one recital) may be placed on the calendar beginning the first two days of week four in the fall.
- All other degree-required recitals may be placed on the calendar beginning the last three days of week four in the fall.
- Elective recitals may be placed on the calendar beginning week five in the fall semester.
- If a student intends to give a recital during the first five weeks of the fall semester, the request should be made prior to July 15.
- All full-length solo recitals (both degree-required full recitals and degree-required half recitals in which two students have arranged to perform together on one recital) may be placed on the calendar beginning the first two days after Thanksgiving break.
- Individual degree-required half recitals may be placed on the calendar beginning the third day after Thanksgiving break.
- Elective recitals may be placed on the calendar beginning on Wednesday of dead week of the fall semester.
All other events and late requests for recitals/concerts will be placed on the calendar on a first-come basis.
- In order to print an accurate and timely calendar of events for the public, events should be placed on the calendar no later than the fifteenth day of the month prior to the month in which the event is to occur.
- Concerts/recitals, except for large ensembles, will not be scheduled during dead week (defined as the Monday through Friday immediately prior to the commencement of final exams). Large ensembles will be encouraged to perform before dead week if possible.
- Concerts/recitals will not be scheduled during final exams, the weekend before final exams, during spring break, or during any University holidays.
- Elective or non-LHSOM recitals/concerts will not be scheduled in the Performance Hall after mid-term of each semester.
- Faculty recitals/concerts will not normally be scheduled after fall and spring breaks.
- Student chamber ensemble recitals may not be scheduled in the last three weeks of classes prior to dead week.
- Guitar Ensemble, a degree required ensemble for guitar majors, may not be scheduled during dead week.
- Studio recitals may be placed on the Calendar of Events, but will not count towards convocation. If studio recitals take place in the Performance Hall, they may not be scheduled at prime times (Tuesday and Thursday evenings and Sunday afternoons) and not during the last two weeks of classes prior to dead week. No crew and no programs will be provided for studio recitals.
- The preferred concert time will be 7:30 p.m. for weekday evenings and 4:00 pm for weekend matinees. If necessary, recitals/concerts may be scheduled for 6:00 pm on weekdays and 1:00 pm or 7:30 pm on weekends. Full-length required recitals will have priority at 7:30 pm on weekdays and 4:00 pm on weekends, while half recitals will normally be scheduled at 6 pm on weekdays and 1:00 pm or 7:30 pm on weekends.
- All performers are encouraged to use Tuesday and Thursday evenings, and Sunday afternoons for recitals/concerts (except for Jazz concerts). In an effort to reserve ample rehearsal time in the Performance Hall, Monday and Wednesday evenings and Saturday afternoons will normally be reserved for dress rehearsals.
- Only under the most extreme circumstances will a maximum of 3 concerts/recitals be scheduled for any single day or more than four recitals be scheduled over the course of a weekend (Saturday and Sunday).
- When concerts/recitals are scheduled, normally the Performance Hall will be reserved from one hour preceding the event (for set-up) to one half hour following the event (for stage strike).
- Students should not expect to perform their recital auditions in the Performance Hall. The Performance Hall is reserved for high priority use such as recitals, classes and dress rehearsals. However, if the hall is available on the day prior to the scheduled recital audition, the student may schedule the Performance Hall for the audition.
- Dress rehearsals will be scheduled in the Performance Hall for a period of time equal to two times the length of the recital. One dress rehearsal is guaranteed. Additional rehearsal time and/or days may be requested but they will be scheduled as the calendar permits.
- All exceptions to these policies must be approved in advance by the LHSOM Advisory Committee.