Space Management Principles and Practices


  1. Maximize Efficiency
    1. Time occupied
    2. Manage services to space (utilities, access to equipment, etc)
    3. Consider placement/adjacency
    4. Amount of space devoted to specific activity/function
  2. Promote Productivity
    1. Encourage honest and realistic requests and expectations
    2. Consider opportunities for synergy across disciplines and work areas
    3. Recognize that moves are costly and disruptive
  3. Welcoming to Staff and All Visitors
    1. Strive to make facilities and space within facilities as inviting as possible
    2. Create an atmosphere that rewards time spent in a UI facility
    3. Promote and develop ways to make time in facilities illuminating (users of facilities learn something helpful with each visit or use
  4. Storage Space Should be Separated from Working Space
    1. Identify storage requirements and satisfy in non-working space when possible
    2. Identify unnecessary storage and eliminate
  5. "Ownership" Lies with the Institution, not the Occupant
    1. Encourage all users to be flexible
    2. Consistent use of space reduces confusion and promotes a feeling of inclusion
    3. Fluid space allows for better reaction to opportunities that present


  • Serve all customers!
  • ‘Assigned’ spaces only to 1.0 FTE (full time equivalent)
  • Priority to 40 (and 40+) hour/week employees
  • Institutional hierarchy does not itself dictate space use
  • Utilize space to create and retain flexibility and fluidity