Establish / Re-Establish

How to Establish/Re-Establish a Placement File:

1. Complete a Placement File Data Form Be sure to fill this form out completely and keep it current! You can access it from our website (www.uidaho.edu/careercenter), and download and complete it before sending it to us.

2. Complete a Confidential File Access Agreement OR Non-Confidential File Access Agreement, which includes all names of your reference writers. You can access it from our website (www.uidaho.edu/careercenter), and download and complete it before sending it to us.
   
   
   • Confidential Access Agreement – by signing, you waive the right to view and have access to the letters of recommendation held in your file.
   • Non-Confidential Access Agreement – by signing, you retain the right to view and have access to these letters.
   • Ask each reference to write a letter of recommendation for you and to mail it to Career Center, University of Idaho, P.O.Box 442534, Moscow, ID 83844-2534, using the following instructions:
3. Letters of recommendation must be on official letterhead OR on the confidential or non-confidentiial recommendation form OR letters must provide the following information:
• Name of person for whom you are writing a recommendation
• Date of your letter
• Your name & signature
• Your title
• Employer (company/organization you work for)
• Address
• Phone number
• Email address
• Letters of recommendation cannot be faxed or emailed 
  
  
4. You may change from a confidential to a non-confidential or a self-managed file. We will need a signed request from you before we contact all of your letter writers. If they agree to have their letter be "non-confidential", we will include it in the file or send it to you, whichever you have requested. If they do not agree, we will shred the letter. We require you pay a $25.00 service fee before we contact your letter writers.