Cover Letter Writing Guide

Cover Letter Format

Month Day, Year

Potential Employer, Title
Company
Street Address
City, State   Zip Code

Dear Mr./Ms. (employer’s last name):*

FIRST PARAGRAPH: Introduction
Explain why you are writing:  name the positions, or field, or general area about which you are asking.  Tell how you heard of the opening or organization.

SECOND PARAGRAPH: Why them?
Mention one or two qualifications you think would be of greatest interest to the employer.  Always slant your remarks to the employer’s point of view.  Tell why you are particularly interested in the company, location, or type of work.  Refer to any related experience or specialized training you have had.

THIRD PARAGRAPH: Their Need, Your Experience
Discuss some personal qualities that you possess that the employer specifically asks for in the job description.  If you do not have a job description, describe some qualities you possess that would be valuable to the employer and mention if possible where you obtained these qualities (such as from specific work experiences, school, projects, etc.)  This is the paragraph in which you can mention qualities about you that don’t quite fit anywhere in your resume.

FOURTH PARAGRAPH: Closing
Direct the reader to the enclosed resume, application form, and other materials.  Close by making a specific request for an interview, suggesting date and time, and indicate that you will call for a confirmation of the appointment.  If your request is for further information concerning the position instead of wanting an interview, it would be polite to enclose a self-addressed, stamped envelope.  Restate your interest in the position.  Make sure your closing is not vague, but makes a specific action from the reader likely.  It may be helpful to give your phone number, in the event that the employer would like additional information from you.

Sincerely,

(Legible Signature)

Type your name

Enclosure                                                                                                                                                     

* If you cannot distinguish the employer’s gender, use:  Dear Pat Johnson:
** If you do not have a name to address your cover letter, use:  RE:  Internship in________