Education Benefits for Other Dependents
Download this application to apply for an employee dependent tuition fee waiver.
- Eligible Employee: Board appointed UI employee on regular appointment working at least half-time, including those on official leave. The employee must meet these criteria on the first day of the academic term.
- Eligible Dependent: Dependent meets the definition under current IRS Federal Income tax code (Title 26, Section 152) in relation to the employee. Please see the current IRS code instructions defining dependents. University of Idaho staff are NOT permitted to provide personal federal & state tax advice. Please see your personal tax advisor for eligibility assistance.
- Dependent must be a degree seeking graduate or undergraduate.
- Multiple dependents of a household are not eligible in the same term.
- Dependents of temporary help (TH) employees, or employees that work less than half time.
- Dependents of Moscow Police Department employees.
- Dependents of the Associated Faculty. Associated Faculty as defined in 1565 F (affiliates/adjuncts) do not qualify for the benefit on the basis of their associated appointment. The primary employment appointment is used to determine eligibility. (For instance, dependents of ROTC affiliates are not eligible.)
- Dependents who do not meet the eligibility rules under the current IRS Federal Income tax code (Title 26, Section 152) in relation to the employee. Please see the following link for current IRS code instructions defining dependents (http://www.law.cornell.edu/uscode/text/26/152).
- The benefit does not include additional fees associated with specific courses (e.g., web-based courses), specific academic programs (e.g., professional fees, graduate fees), or specific services (e.g., insurance or student activities).
- The benefit does not apply to noncredit courses, intersession or summer session courses, continuing education courses, or courses offered through, but not limited to, Independent Study in Idaho, the College of Law, the Executive MBA Program, the Doctorate of Athletic Training, Professional Practices Doctorate, the McCall Outdoor Science School, or the WWAMI Medical Program.
Yes. Students can set up a payment plan through VandalWeb, Student Account Information, Student Account Center, under the payment plan tab. For more information go to payment plans on this website.
No. Whether the student attends full time or part time, any semester for which the student in enrolled past the 10-day census date uses one of the eight allowed semesters.
- If you withdraw from all classes by the end of the second week of the semester you will receive a full refund of the tuition and fees you have paid and you will not have used a semester of eligibility for the employee dependent tuition waiver for that semester.
- If you withdraw from all classes after the second week of the semester, you will receive no refund of tuition and fees and that partial semester will count as one of your semesters of eligibility for the employee dependent tuition waiver.
- For Fall 2012 and Spring 2013, the employee dependent tuition waiver for a full-time undergraduate student is worth $1,553.00 for each semester, which represents one half (50%) of resident undergraduate tuition and fees and will change in value from year to year as tuition and fee rates change. For graduate students taking 9 credits (full time for enrollment purposes), the waiver is worth $1,399.50. If the graduate student takes 10 or more credits, the waiver is worth $1,553.00.
- If during any eligible Fall or Spring Term you are an undergraduate and take less than 10 credits in a semester or a graduate student and take less than 9 credits in a semester, the waiver will be valued at 50% of the total student tuition & fees for that particular term.
The Employee Dependent Tuition Waiver will be included in the student’s total financial aid award package as a financial resource which may require that federal aid be adjusted as a result of receiving an additional financial resource (including this waiver, scholarships, etc.) In addition, there are federal regulations and University policies that prohibit a student from receiving awards in excess of their total university-defined cost of attendance.
Outside Financial Aid
Financial aid from sources outside of the university as defined below is not affected by this employee dependent tuition waiver.
- Outside agency scholarships/grants which are typically funded through community/civic organizations, private companies, some government agencies, e.g., AmeriCorps, National Science Foundation
- Idaho State Board of Education Scholarships/Grants funded through the State of Idaho
- Federal funds
- Scholarships which are funded by gifts to the University of Idaho and processed through the University of Idaho Foundation (i.e. donor-funded University scholarships, e.g., Hamilton scholarship)
- Institutional student loan programs
Internal Financial Aid
For aid programs funded by the institution from internal funds, a student should review their aid package and determine whether to use the Employee Dependent Tuition Waiver or previously offered institutionally-funded financial aid grant programs (includes undergraduate out of state tuition waivers and the WUE program for nonresident dependents). Scholarships funded externally (see listed above under external Financial Aid) do not require a separate decision. Generally, the student’s decision will be based on the total value of each award. The Employee Dependent Tuition Waiver for Academic Year 2012-13 is worth up to $1,553.00 per semester. If an employee dependent is offered institutionally-funded financial aid worth more than the waiver, there will likely be a financial advantage to accepting the institutionally-funded university aid and not using the Employee Dependent Tuition Waiver for that semester. If a student chooses the institutionally funded aid (and not the dependent waiver), the waiver can be deferred for use in a different semester in which there is an advantage for doing so. Before making your final decision, you may wish to consult with the Financial Aid Office to ensure you clearly understand the various benefits and restrictions applicable to each type of award.
- Graduate students receive the same employee dependent tuition waiver as undergraduate students. This amount is equal to one half (50%) of the resident undergraduate tuition and fee rate per semester. For Fall 2012 & Spring 2013, graduate students taking 9 credits (full time for enrollment purposes), the waiver is worth $1,399.50 for a total of $2,799.00 for the full academic year. If the graduate student takes 10 or more credits, the waiver is worth $1,553.00 for a total of $3,106.00 for the full academic year.
- The graduate fee is not included in the waiver.
- Non-resident graduate students with appointments as Teaching Assistants or Research Assistants typically receive a University waiver for their non-resident fee as part of their appointment. They will continue to receive this out-of-state (OST) tuition waiver even if they choose to accept an Employee Dependent Tuition Waiver for part of their remaining tuition and fee bill.
- The Employee Dependent Tuition Waiver is considered tax exempt to the employee for undergraduate courses (100 thru 400 level). However, it is considered taxable to the employee for graduate courses (500 level & higher). Employees will be taxed for graduate courses for their Dependents’ Tuition Waiver through their UI payroll check. Please contact your personal tax advisor for advice on how this benefit will affect your federal and state income tax return.
- With respect to the student, receiving benefits under the Employee Dependent Tuition Waiver Program is an annual reportable event to the IRS. Each student will receive a 1098T IRS form at the end of the calendar year to use in preparing their state and federal income taxes. Please contact your personal tax advisor for advice on how this benefit will affect yours or your student’s federal and state income tax return.
- For questions related to employee eligibility, contact the University of Idaho Benefits center at (208) 885-3697 or visit their office in the Human Resources building.
- For questions related to application of financial aid, contact the University of Idaho Financial Aid Office at (208) 885-6312 or visit their office in the SUB.
- For questions related to application of the benefit to the student’s account, contact the University of Idaho Student Accounts Office at (208) 885-7447 or visit their office in the SUB.
The language of FSH 3780 applies the benefit to a specified group of employees (“board-appointed University employee on regular appointment who works at least half-time”), which does not include retirees. This is the specific language that was approved by the State Board of Education and Board of Regents after it was passed by the Faculty Senate and the General Faculty. Under the policies of the State Board of Education and Board of Regents, University fees/tuition and waivers of fees/tuition are the specific province of the Board. (See SBOE/Regents Policy V.R and Policy V.T available at http://www.boardofed.idaho.gov/policies/policy_jump.asp) Thus Board approval is required for any fee change or waiver, and the University must operate within the bounds of the approval.