95.14 – Campus Security Authorities

February 2015

Preamble: This policy was created in 2011 to comply with the Jeanne Clery Act which requires the University to implement policies designating specially trained individuals on campus who have responsibility for student and campus activities and to whom crimes are generally reported.

CONTENTS:

  1. Definitions
  2. Policy
  3. Process/Procedures
  4. Forms

A. Definitions:

A-1. Annual Security and Fire Safety Report:  report that contains security and fire safety policies and includes three years of crime and fire statistics.

A-2. Arrests:  for Clery Act purposes are persons processed by arrest, citation, or summons.

A-3. Campus Security Authority (CSA):  an Official of the University who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline, and campus judicial proceedings, and to whom crimes are most likely to be reported.   Campus security authorities for the University of Idaho include the following: (i) faculty advisers to student organizations, (ii) athletic team coaches, (iii) the Director of Athletics, (iv) the Senior Associate Athletics Director - Administration, (v) the Chair of the Department of Movement Sciences, (vi) the Assistant Vice President for Student Affairs, (vii) the Dean of Students, (viii) the Director of Greek Life, (ix) Campus Recreation Operations Supervisor, (x) Campus Security Department, (xi) the Executive Director of Public Safety and Security, (xii) the Director of Emergency Management and Security Services, (xiii) the Risk Management Officer, (xiv) the Director of Housing, (xv) resident advisors, and (xvi) the Associate Vice Presidents of the Coeur d’Alene, Boise, and Idaho Falls Higher Education Centers.  Pastoral Counselors and Professional Counselors are not considered campus security authorities when working in their professional capacity. [ed. 2-15]

A-4. Clery Crimes:  Criminal Offenses, Hate Crimes, and Arrests and Referrals for Disciplinary Action for alcohol, drug or weapon related criminal offenses that occur on campus, on University owned, controlled, or leased property, and public property within or immediately adjacent to our campus.  A link to a Clery Campus Map can be found in section D. [ed. 2-15]

A-5. Criminal Offenses:  the offenses required by the Clery Act to be included in the Annual Security and Fire Safety report are murder/non-negligent manslaughter, negligent manslaughter, forcible sex offenses, non-forcible sex offenses, robbery, aggravated assault, burglary, motor vehicle theft, arson, domestic violence, dating violence and stalking. The link to the definitions of each crime can be found on the University of Idaho’s Public Safety and Security website,  http://www.uidaho.edu/public-safety-and-security/security-services/clery/clery-crime-definitions. [rev. 2-15]

A-6. Emergency Notification:  immediate notification issued by the Executive Director of the Office of Public Safety and Security (OPSS), the Director of Emergency Management and Security Services (EMSS), or designee to the campus community upon the confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees occurring on campus. [rev. 2-15]

A-7. Hate Crime:  crimes in which the victim was intentionally selected because of the perpetrator’s bias based on the victim’s race, gender, religion, sexual orientation, ethnicity/national origin, or disability. Hate Crimes for the following offenses should be reported: murder/non-negligent manslaughter, forcible sex offenses, non-forcible sex offenses, robbery, aggravated assault, burglary, motor vehicle theft, arson, larceny-theft, vandalism, intimidation, simple assault, and damage/destruction/vandalism of property.

A-8. Report a Crime/CSA:  the online form  used to report criminal offenses.   A link to the Report a Crime form  can be found in section D. [ed. 2-15]

A-9. Official of the University:  any person who has the authority and the duty to take action or respond to particular issues on behalf of the institution.

A-10. Pastoral Counselor:  a person who is associated with and recognized by a religious order or denomination as someone who provides confidential counseling and who is functioning within the scope of that recognition as a pastoral counselor.  Pastoral counselors are not considered campus security authorities if they are told of the situation while working in their professional capacity.

A-11. Professional Counselor:  a person whose official responsibilities include providing mental health counseling to members of the University community and who is functioning within the scope of his or her license or certification. This definition also applies to professional counselors who are not employees of the University, but are under contract to provide counseling at the University.  Professional counselors are not considered campus security authorities if they are told of the situation while working in their professional capacity.

A-12. Referrals for Disciplinary Action:  a referral made by any person to any Official of the University who initiates a disciplinary action in which a record is kept and may result in the imposition of a sanction.

A-14. Timely Warning:  a warning given in a timely manner by Risk alerting the campus community to criminal offenses of a continued or ongoing threat to the campus community that will aid in the prevention of similar crimes. For information about the warning, see APM 95.24. [ren. 2-15]

B. Policy.  The Clery Act requires that the University of Idaho (“University”) collect, classify and count crime statistics for the purpose of providing the campus community with information necessary to make informed decisions about their health and safety. The University provides this information to the campus community by publishing the Annual Security and Fire Safety Report and submitting the statistics to the U.S. Department of Education.

B-1. To help the University collect crime statistics and meet the Timely Warning or Emergency Notification requirements, Campus Security Authorities (“CSA”) must immediately make a report of any Clery Crimes that they believe were reported to them in good faith.

B-2.  Annually, CSAs must (i) report to OPSS all Clery Crimes reported to them during the past calendar year or (ii) respond that they have not received any reports of Clery crimes. [rev. 2-15]

a. OPSS will send out an email notice annually to CSAs who are not resident advisors to verify their report of all Clery Crimes during the last calendar year, if any.  If a CSA has no crimes to report, a response statement shall be submitted to OPSS (see D-2 for contact information)that reads: “From January 1, XXXX to December 31, XXXX, I was not aware of, and did not receive, any reports of criminal incidents, arrests or disciplinary actions for Clery Crimes.” [rev. 2-15]

B-3.  Annually, OPSS will work with College Deans and the Associated Students of the University of Idaho (“ASUI”) to identify CSA’s who are advisors to student groups or organizations. [rev. 2-15]

B-4.  Annually, OPSS will notify all CSAs by email of their duties and the requirement to take the CSA computer based training course found at https://vandalweb.uidaho.edu/PROD/ui_ehs_training.login. [rev. 2-15]
  

C. Clery Crime Reporting Process.  CSAs will immediately report all Clery Crimes that they either have first-hand knowledge of or that have been reported to them by following the process outlined below in C-1, C-2, and C-3. CSAs should not wait to report such Clery Crimes for any reason.  A CSA’s only duty is to report what they observe or what has been reported to them.  CSAs do not investigate the reported Clery Crime or assess the validity of the reported Clery Crime. A CSA must provide as much information about the incident as possible. If a CSA is in doubt on whether to report an incident or not, they should err on the side of caution and report the incident.  Where appropriate, OPSS will issue a Timely Warning or Emergency Notification to the campus community – students, staff, faculty, and possibly visitors. [rev. 2-15]

C-1.  A Resident Advisor shall:

a. In an Emergency:

(i)  call 911.
(ii)  immediately call to notify the resident supervisor on staff at (208) 669-1156.  
(iii) the resident advisor will then enter the information into the PAVE system (https://judicial.uidaho.edu) for reporting incidents and crimes.

b. In Non-Emergencies:

(i) immediately call to notify the resident supervisor on staff at (208) 669-1156.  
(ii) the resident advisor will then enter the information into the PAVE system (https://judicial.uidaho.edu ) for reporting incidents and crimes.

C-2.  The Resident Supervisor shall immediately notify OPSS of all Clery Crimes reported to them by calling Campus Security’s 24/7 number:  (208) 874-7550. [rev. 2-15]

C-3.  All other CSAs shall:

a.  In an Emergency:

(i) call 911.  
(ii) immediately notify OPSS by calling Campus Security’s 24/7 number: (208)  874-7550.
(iii) complete an online Report a Crime form accessible from the OPSS website: http://www.uidaho.edu/public-safety-and-security/emergency-management, or call Campus Security’s 24/7 number at 208-874-7550. [rev. 2-15]

b.  In Non-Emergencies:

(i) immediately complete an online Report a Crime form , found at  http://www.uidaho.edu/public-safety-and-security/emergency-management or call Campus Security’s 24/7 number at 208-874-7550. [rev. 2-15] 

D. Forms.

D-1. The following documents are linked from the Campus Security Authority page:

a. Report a Crime/CSA online form 
b. Clery Campus Map [add. 2-15]

E. Contact Information. [add. 2-15]

The Office of Public Safety and Security
875 Perimeter Drive, MS 2281
Moscow, ID  83844-2281
208-885-2254
Fax:  208-885-7001
campus-security@uidaho.edu