60.42 - Maintenance Agreements

Last updated August 24, 2005

A. General. Maintenance contracts should be established as a Blanket Purchase Order [See APM 60.35]. This process will eliminate the need for the department to issue multiple requisitions or Claim Vouchers [See APM 75.31] as invoices are received.[ed. 7-07.]

B. Process. Most Maintenance Agreements include a contract, which the vendor expects to be signed and returned. Departments are reminded that they are not to sign such contracts or agreements. All include obligations which are not favorable to UI but which will be upheld in a court of law. They should be forwarded to and signed by Purchasing Services staff, who, after careful review and negotiation, will attach the agreement to the purchase order.