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Administrative Procedures Manual

Office of the Faculty Secretary

Mailing Address:

University of Idaho
875 Perimeter Drive MS 1106
Moscow, ID 83844-1106

Phone: 208-885-6151

Fax: 208-885-8947

Administrative Building

60.05 - External Purchases and Charges

Last updated August 23, 2005

A. General. The University provides several purchasing methods when acquiring goods or services outside the University campus. Please refer to the table below to determine which particular method to use and reference the appropriate APM procedure:

Description

APM Ref.

Form
Used

Restrictions/
Explanation

Purchasing Card

75.37

n/a

Less than $5,000

Claim Vouchers

75.31

Claim Voucher (CVs)

 

 

 

 

 

Departmental Purchase Orders

75.32

Departmental Purchase Orders (DPOs)

Buy from out-side suppliers and/or vendors, less than $5,000

Off-Campus Sight Drafts: Wages Only --Other than wages --

55.06 75.36

Sight Drafts

 

Petty Cash Reimbursements

20.04

Petty Cash Reimbursement

Buy from out-side suppliers and/or vendors, less than $100

Requisitions

75.33

Requisitions

 

Travel - American Express Cards

70.03

n/a

 

Travel Requisitions

70.05

Travel Authorizations

 

Administrative Procedures Manual

Office of the Faculty Secretary

Mailing Address:

University of Idaho
875 Perimeter Drive MS 1106
Moscow, ID 83844-1106

Phone: 208-885-6151

Fax: 208-885-8947

Administrative Building