60.04 - Internal Purchases and Charges

Last updated August 23, 2005

A. General. The University provides several purchasing methods when acquiring goods or services within the university campus. Please refer to the table below to determine which particular method to use and reference the appropriate APM procedure:

Description

APM
Reference

Form
Used

Restrictions/ Explanation


Interdepartmental purchases within the University

75.30 [ed. 7-07]

ID(s)

Buy from UI departments authorized to sell goods or services


Biological Stores

80.50

IDB


UI Bookstore

80.20

IDBS


Campus Mail

80.03

IDM


Central Shops

80.04

IDS/IDT


ChemStores

80.51

IDC


UI Computer Store

80.21

IDA


Conferences & Events

80.05

IDG


UI Dining Services

80.31

IDG


Garage Services

80.06

IDGL/IDGP


Information Tech Svcs

80.52

IDG


Photographic Services

80.53

IDPS


Printing and Design

80.54

IDD


Facilities Maintenance & Operations (FMO)

40.20

IDW


Telephone Charges

30.40

IDM


Video Center Services

80.55

IDG


 

 

 


Meals and refreshments for official meetings

70.22

Claim Voucher



[Note: The normal accounting for all ID documents is a debit to expense and a credit to revenue. The only exception is if a department is doing an exact reversal of an existing ID document. Then, a debit to revenue and a credit to expense is allowed.] [ed. 7-10]