60.02 - Purchasing Criteria

April 25, 2011

A. General. These policies and procedures, guidelines, standards and responsibilities are applicable to University of Idaho purchasing activities pursuant to local, state, and federal laws and regulations.

B. Process. Purchasing activities shall be administered in strict adherence with the procedures established by applicable local, state, and federal laws and regulations. [ed. 4-11]

B-1. Open and Fair Competition. Purchases shall be administered in a manner that provides maximum practicable open and free competition appropriate to the type of product or service to be provided. Where possible a solicitation of a minimum of three providers is required. [rev. 4-11]

B-2. Employee Ethics. All employees involved in purchasing activities must strictly adhere to the University of Idaho policy regarding ethics. All purchases must be made based on the best interests of the University. [rev. 4-11]

B-3. Efficiency and Effectiveness. Purchases shall support agency goals of cost efficiency and product/service quality, and these objectives shall be given consideration in purchasing decisions. [ed. 4-11]

B-4. Proper Approval. No contract for the purchase of goods or services shall be made without proper supervisory and/or administrative approval [See APM 60.20]. [ed. 4-11]

B-5. Prudent Procurement Practices. All procurement decisions must be made using sound and prudent business judgment and practices. [add. 4-11]

C. Competitive Bid Thresholds.

Competitive Bid Required Competitive Bid Not Required
Purchase orders for goods and simple maintenance agreements greater than $5,000 Purchase orders for goods and simple maintenance agreements up to and including $5,000
Service agreements for consultants, speakers, performers, writers or artists greater than $25,000 Service agreements for consultants, speakers, performers, writers or artists up to and including $25,000
Service agreements for other than consultants, speakers, performers, writers or artists greater than $5,000 Service agreements for other than consultants, speakers, performers, writers or artists up to and including $5,000
Purchasing card holders are authorized to procure goods up to the limits of their individual cards

D. Purchase Orders. Units are authorized to issue purchase orders in amounts below the competitive bid threshold without competitive bidding for goods and simple maintenance agreements against funds currently on deposit in budgets under their control and direction. These purchases may or may not utilize requests for quotation procedures based solely upon the unit’s discretion. [add. 4-11]