55.06 - Special Check Requests

Last updated August 23, 2005

A. General. In emergency situations, departments may submit a request to the Manager of Payroll Services to process a special payroll check outside the normal biweekly payroll schedule for employees who did not receive a regularly scheduled payroll check. The special payroll check run will be processed biweekly on the Monday after the regular scheduled payday.

B. Request Procedure. To request a special payroll check, the following procedures apply:

B-1. Written Request. The departmental administrator must initiate a written request explaining the circumstances justifying issuance of the special payroll check.

B-2. Fee. When the special payroll check is requested because of a late EPAF or late time sheet, a $50 processing fee will be assessed against the department and credited to the University’s Institutional Support Services Fund. Requests for exceptions due to extenuating circumstances should be submitted in writing to the Assistant Vice President for Finance.

B-3. Documentation. All payroll related documents (Banner Personnel Action Forms (BPAs), all required benefits and tax forms) must be on file in Human Resource Services or accompany the request.