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Administrative Procedures Manual
 

Contact Information

APM

Office of the Faculty Secretary

University of Idaho
Brink Hall - M6
Moscow, ID 83844-1106

Phone: (208) 885-6151
Fax: (208) 885-8947

Chapter 100: Index

  •
    A
    Reference Link
    A-21 Personnel Activity Reporting (PARs) 45.09
    Aboveground Storage Tanks 35.26
    Accounts Payable Chapter 75
    Acquisition of Radioactive Materials 35.81
    Additional Compensation for Board Appointed Employees 50.11
    Administrative Systems and Applications 30.02
    Advertising, & Posting Policy, Campus 40.29
    Affiliation Agreements, Memoranda of Understanding, and Agreements Establishing Relationships 60.21
    Alcohol 95.31
    Alcohol Permits and Applications 80.01
    Allegations of Fraud, Guidelines for Handling 85.12
    American Express Corporate Card Program 70.03
    Animal Care and Use 45.01
    Animal Purchases 60.44
    Arboretum Development and Management 40.30
    Architectural and Engineering Services 40.05
    Asbestos Management 35.01
    Asset Management & Controls Chapter 10
    Audits Chapter 85
    Audit Review, External 85.11
    Auditing Services, Internal 85.10
    Authorization of Volunteers 5.11
    Auxiliary Services Chapter 80
    Auxiliary Services, University Support Services 80.22
  • B
    Reference Link
    Banner - Electronic Personnel Action Forms (EPAFs), How to Prepare 50.03
    Benefits/Payroll Services Chapter 55
    Benefits Orientation, New Employee New Registration & 55.31
    Bids, Requests for (RFBs) 60.11
    Bids, Waiver of Competitive Bid Process 60.13
    Biohazard Safety 35.11
    Biology Stores Services 90.50
    Blanket Purchase Orders (BPOs) 60.35
    Bomb Threat Procedures 35.91
    Budget Office Chapter 15
    Budget Cycle Procedures in progress
    Building Card Access Systems 40.28
    Building Construction, New and Major Renovation Policy (LEED) 40.03
    Building Corridor and Hallway Use 35.27
    Building Maintenance & Light Construction 40.24
    Building Services 40.21
    Business Technology Incubator 90.40
  • C
    Reference Link
    Campus Advertising/Posting Policy 40.29
    Campus Mail & Receiving (CMR) 40.27
    Campus Security Authority 95.14
    Capital Projects, Privately Funded 40.06
    Capital Projects Requests 15.30
    Cash, Collected from Students 20.08
    Cash, Deposits (Controller) 20.06
    Cash Reserve, Establishing Targets 25.05
    Cash, Petty Cash Reimbursement 20.04
    Cashiers 20.02
    Change Funds, Establishment and Use of 20.03
    Changing and Creating Job Title Names 50.50
    Charitable Gifts, Processing of 71.50
    Charter Aircraft Use and Reporting Requirements 05.06
    Check Requests, Special 55.06
    Checks, Returned 20.05
    ChemStores Services 90.51
    Claim Vouchers (CVs), Payments Against 75.31
    Classified Employee Internal Promotion Process FSH 3360
    Clery Compliance Chapter 95
    Closures, University 95.21
    Collection of Money from Students 20.08
    Communications and/or Computers Personal Use 20.13
    Compensation for Board Appointed Employees, Processing Additional 50.11
    Compensation for Overtime Work, Processing 50.10
    Compensation Guidelines for Exempt Positions 50.35
    Compensation, Processing Non-employee 50.12
    Competitive Bid Process, Waiver of 60.13
    Computer File Backup and Recovery 30.20
    Computer Network Security Measures, Proactive 30.14
    Computer Security Violations 30.32
    Computer Services Administrative Systems and Applications 30.02
    Computer Services, ITS Security Access 30.03
    Computer Services, User Provided Software on ITS Systems 30.07
    Computer System Outages, Scheduling & Notification of Central 30.22
    Computer Use Policy 30.12
    Computer User Account Procedures 30.10
    Confidential Records, Destruction of 65.07
    Confined Space Standards 35.75
    Contract Approval Document 60.22
    Contracts and Agreements Approval Matrix 60.20
    Controller Chapter 20
    Corridor & Hallway Use 35.27
    Cost Sharing ("Match") on Sponsored Projects 45.08
    Cost Transfers, General (Non-Grant) 20.14
    Cost Transfers, (Grant and Contract) 45.07
    Cost Transfers, Payroll 55.02
    Creative Services 90.54
    Credit Card Acceptance 20.07
    Crimes, Reporting of to Campus Authorities 95.14
    Criminal Background Check Procedures 50.16
    Customs/International Purchases 60.16
  • D
    Reference Link
    Death Benefits -- Active Employees 55.37
    Death Benefits -- Retirees 55.43
    Deficit Spending, Controls Over 25.02
    Deficits (Operating) Retiring Prior Accumulated Material Deficits 25.03
    Deficits (Operating) Current Year 25.04
    Development, Promotional Expense Allowability (Summary of University) 70.20
    Development, Organization & Learning Checkout Process 50.56
    Dining - Catering, Beverage, and Vending Services, University 80.31
    Direct Negotiations 60.14
    Disability Accommodation (ADA) Guidelines 50.52
    Disability Benefits 55.33
    Disposal Procedures, Surplus Property Inventory 10.41
    Division of Building Safety Inspections 35.74
    Documenting & Addressing Unsatisfactory Performance of Classified Staff 50.21
    Donate Leave, Shared Leave Application Process 55.07
    Donated Services or Materials 40.08
    Driver s Record Check 05.08 (I-3)
    Drug Free Workplace 95.32
  • E
    Reference Link
    Early Setup (Grant or Contract/Sponsored) Budgets 45.05
    Electronic Commerce 20.21
    Electronic Personnel Action Forms (EPAFs), How to Prepare 50.03
    Electronic Records Management Guide, University 65.06
    Eligibility, Competency and Effort Requirements for Principal Investigators, Co-Principal Investigators, and/or Project Directors 45.22
    Emergencies Chapter 35 and Chapter 95
    Emergencies and Response, Fire 35.21
    Emergency Evacuation Procedures 35.22
    Emergency Purchases 60.43
    Employee, New (Registration & Benefits Orientation) 55.31
    Employee Pay Check Distribution 55.05
    Employee Termination Procedures 50.20
    Employee Turnover, Managing Systems for 30.16
    Employment Eligibility for New Employees, Verifying (I-9 Form) 50.04
    Employment Exit Checklist 50.22
    Energy Management 40.26
    Endowment Administration 71.51
    Entertainment and Related Expenses, Travel Chapter 70
    Entertainment, Reimbursement for University 70.21
    Environmental Health & Safety Chapter 35
    Environmental Issues 35.36
    Establishing Required Cash Reserve Targets 25.05
    Evacuation Procedures 35.22
    Evaluations for Classified and Exempt Staff 50.08
    Exits and Exit Access Requirements 35.23
    Expenditures, Proper Grant and Contract 45.06
    Expenditure Compliance, Sponsored Projects (unallowable costs) 45.18
    Export Controls, U.S. 45.19
    External Auditing Reviews 85.11
    External UI Purchases and Charges 60.05
    Eyewear Program, Prescription Safety 35.72
  • F
    Reference Link
    F&A (Facilities & Adminsitrative) Rates 45.10
    Facilities Chapter 40
    Facilities Financial Office 40.23
    Facilities, Building Maintenance & Light Construction 40.24
    Facilities, Building Services 40.21
    Facilities, Energy Management 40.26
    Facilities, General Information 40.20
    Facilities, Landscape & Exterior 40.22
    Facilities, Planning & Design (LEED - Renovations) 40.03
    Facilities, Shop Stores 40.04
    Facilities, Utilities & Engineering 40.25
    Facility Maintenance Endowment 40.07
    Financial Stewardship Responsibilities Chapter 25
    Fire and Life Safety Chapter 35
    Fire Emergencies and Response 35.21
    Fire Extinguishers 35.24
    Fires, Recreational (permits) 35.25
    Fixed-Price Contracts/Grants 45.17
    Fleet Gasoline Purchasing Cards 70.10
    Flexible Spending Account Plan 55.30
    Foreign Liability and Travel/Medical Evacuation Assistance 05.05
    Fraud, Guidelines for Handling Allegations of 85.12
  • G
    Reference Link
    Garage Operations 40.11
    Gasoline Purchasing Cards, Fleet 70.10
    Gifts, and Investments, Trusts Chapter 71
    Gifts, Endowment Administration 71.51
    Gifts, Processing Charitable Gifts 71.50
    Grants and Contracts (Sponsored Projects) Chapter 45
    Grant and Contract Cost Transfers 45.07
    Grant and Contract Expenditures, Proper 45.06
    Grant and Contract Termination Certificates 45.12
    Grant and Contract, Cost Sharing (Matching) Requirements 45.08
    Grant and Contract, Prior Approval Processing 45.14
    Grant and Contract, Program Income 45.13
    Grant Awards Ending, Notice of 45.11
    Grant or Contract Awards, Notice of and Establishment of Budgets 45.04
    Grant or Contract Budgets, Early Set-up 45.05
    Grant Proposals -- Preparation and Authorization 45.02
    Grants, Contracts and Gifts, Definitions of 71.52
    Grants, Contracts and Gifts, Definitions of 45.03
  • H
    Reference Link
    Hazardous Energy Control Standards 35.73
    Hazardous Waste Management 35.40
    Health & Life Insurance 55.41
    Hearing Conservation 35.53
    Hiring Procedures for UI Classified Staff 50.02
    Hiring Procedures for UI Exempt Employees 50.01
    Honoraria, Payment of to Invited Speakers and Presenters 75.40
    Household Moves, Procedures for Payment 75.38
    Housing Services, University -- Reservations 80.33
    Human Resources Chapter 50
    Human Participant (Subjects) Research FSH 5200
  • I
    Reference Link
    ID Cards for Non-UI Affiliates 90.38
    Idaho Sales Tax Collection 20.11
    Income, Program 50.12
    Income Tax Withholding 50.09
    Incubator, Business Technology 90.40
    Indirect Cost Rates (F&A Rates) 45.10
    Industrial Hygiene, Hearing Conservation 35.53
    Industrial Hygiene, Respirator Protection and Use 35.51
    Information Technology Services Chapter 30
    Injury or Occupational Illness, Reporting 35.71
    Insurance, Continuation During Sabbatical Leave 55.42
    Insurance, Inland Marine Insurance Coverage 05.03
    Insurance, Liability Insurance for Students in Practica, Internships, or Clinical Experiences 05.07
    Insurance, Property Coverage 05.02
    Insurance, (Camp) Activity Program Participants 05.04
    Insurance, UI Vehicles and Rental Vehicles 05.08
    Interdepartmental Charges (IDs) 75.30
    Internal Auditing Services 85.10
    Internal UI Purchases and Charges 60.04
    Investments, Trusts, Gifts and Chapter 71
    ITS Security Access 30.03
  • J
    Reference Link
    Job Descriptions, Writing Results-Oriented (ROJDs) 50.55
    Job Reclassifications, Requests for 50.51
  • K
    Reference Link
    Kibbie Center Operations -- ASUI 80.22
  • L
    Reference Link
    Laboratory Contact Information 35.65
    Landscape & Exterior Services (LES) 40.22
    Lead-Containing Paint, Management of 35.05
    Leave Benefits, Continuation of Benefits While on Leave Without Pay 55.38
    Leave Benefits, Employee 55.09
    LEED, New & Major Renovations 40.03
    Liability Insurance for Students in Practica, Internships, or Clinical Experiences 05.07
    Lost and Found Services 40.09
  • M
    Reference Link
    Mail Services (Campus Mail & Receiving) 40.27
    Mailing Lists 50.54
    Maintenance Agreements 60.42
    Managing Systems for Employee Turnover 30.16
    "Match" (Cost Sharing) on Sponsored Projects 45.08
    Material Safety Data Sheets (MSDS) 35.61
    Meals and Refreshments for Official Meetings 70.22
    Medical and Dental Insurance (Health) 55.41
    Medical Screening for Employment 50.17
    Missing Persons 95.34
    Moving Expenses for UI Personnel 60.41
  • N
    Reference Link
    Name, SSN, and Address Changes 50.14
    Networked Computing Device Standards 30.13
    New and Major Renovation Building Policy (LEED) 40.03
    New Employee Registration & Benefits Orientation 55.31
    Non-Employee Compensation, Processing of 50.12
    (North Central Idaho) Business Technology Incubator 90.40
  • O
    Reference Link
    Occupational Safety Chapter 35
    Open Burning (Recreational Fires) 35.25
    Operating Deficits - Current Year 25.04
    Operating Deficits - Retiring Prior Accumulated Material Deficits 25.03
    Organization, Development & Learning Checkout Process 50.56
    Orientation, New Employee 55.31
    Outages (Central Computer System), Scheduling & Notification of 30.22
    Overtime Work, Processing Compenstation for 50.10
  • P
    Reference Link
    Paint, Lead-Contained, Management of 35.05
    Parking and Transportation Services 80.05
    Password/Passphrase Policy 30.15
    Paycheck Deductions, Miscellaneous 55.13
    Payment Management 45.16
    Payment of Honoraria to Invited Speakers and Presenters 75.40
    Payments Against Budgets, Direct 75.34
    Payments Against Claim Vouchers (CVs) 75.31
    Payments Against Purchase Orders (POs) 75.33
    Payroll Services, Benefits Chapter 55
    Payroll Cost Transfers 55.02
    Performance, (Classified Staff) Documenting & Addressing Unsatisfactory 50.21
    PERSI Enrollment for Temporary Hourly Employees 55.36
    Petty Cash Reimbursement 20.04
    Photographic Services 90.53
    Posting, & Advertising Campus 40.29
    Prescription Safety Eyewear Program 35.72
    Principal Investigators, Co-Principal Investigators, and/or Project Directors; Eligibility, Competency and Effort Requirements for 45.22
    Printing and Design Services (Creative Services) 90.54
    Privately Funded Capital Projects 40.06
    Proactive UI Network Security Measures 30.14
    Processing Charitable Gifts 71.50
    Program Income 45.13
    Promotional Expense Allowability, Summary of 70.20
    Property & Asset Conservation 35.34
    Property Coverage 05.02
    Property Inventory and Products 10.40
    Property, Surplus Property Inventory & Disposal Procedures 10.41
    Proposals, Request for (RFPs) 60.12
    Public Records Requests 65.03
    Public Use & Liabilities 35.35
    Public Works 60.15
    Purchase Orders, Payments against 75.33
    Purchases and Charges, External UI 60.05
    Purchases and Charges, Internal UI 60.04
    Purchases, Emergency 60.43
    Purchasing Services Chapter 60
    Purchasing Card 75.37
    Purchasing Criteria 60.02
    Purchasing, General Responsibilities 60.03
    Purchasing, General Terms and Conditions 60.06
  • Q
    Reference Link
    Quotations, Request for (RFQs) 60.10
  • R
    Reference Link
    Radiation Safety, Acquisition of Radioactive Materials 35.81
    Real Estate, UI Property Transactions 61.62
    Records Management Chapter 65
    Records Center Reference Requests 65.04
    Records Inventory, Retention and Disposition 65.02
    Recreational Fires - Obtaining Permission/Permits 35.25
    Recycled Paper 60.50
    Rehabilitation Facilities 60.51
    Renovation, New and Major (Building Construction) 40.03
    Reporting An Injury or Occupational Illness 35.71
    Reporting Incidents of Violent or Threatening Behavior 95.33
    Request for Bids (RFBs) 60.11
    Request for Proposals (RFPs) 60.12
    Requests for Quotations (RFQs) 60.10
    Research Policies Chapter 45
    Respirator Protection and Use 35.51
    Responsible Conduct of Research Training Policy 45.21
    Results-Oriented Job Descriptions (ROJDs), Writing 50.55
    Retiree Medical and Life Insurance 55.39
    Retirement Preparation and Procedures 55.34
    Returned Checks 20.05
    Risk Management Chapter 5
    Risk Management and Insurance 05.01
  • S
    Reference Link
    Sabbatical Leave, Continuation of Benefits/Insurance during 55.42
    Safety, Environmental Health and Chapter 35
    Safety, Human Resource Training 35.33
    Safety, Institutional & Responsibility 35.31
    Safety & Loss Control Program 35.32
    Salary Overpayments 55.03
    Sale of Materials to Students 20.10
    Security, Authorities (Campus) 95.14
    Select Agents and Toxins 45.20
    Service Centers, Policies and Practices 20.20
    Sexual Assault, Education/Prevention and Responding to 95.20
    Shared Leave Application/Donation Process 55.07
    Shipping, Receiving and Delivery of Freight (Campus Mail & Receiving) 40.27
    Shop Stores 40.04
    Sick/Annual/Holiday & Comp Time Leave Reporting 55.08
    Sight Drafts for Payments Other than Wages, Use of 75.36
    Smoking 35.28
    Snow Removal, FMO 40.22
    Social Security Benefits 55.40
    Software, User Provided on ITS Systems 30.07
    Sole Source Procurements (see Waiver of Bid Requirements) 60.13
    Solicitation and Selling 20.12
    Space, University 40.10
    Speakers and Presenters, (Invited) Payment of Honoraria 75.40
    Specification Writing 60.46
    Sponsored Programs, Office of Chapter 45
    Sponsored Projects Expenditure Compliance (Unallowable Costs) 45.18
    Student Fee Payments 20.09
    Student Health Services 90.24
    Student Sales, Sale of Materials to Students 20.10
    Student Union Building -- General 90.25
    Student Union Building -- Sound/Lighting Services 90.26
    Subawards 45.15
    Surplus Property Inventory & Disposal Procedures 10.41
    Sustainability Revolving Loan Fund 40.12
  • T
    Reference Link
    Taxes, Idaho Sales Tax Collection 20.11
    Taxes, Unrelated Business Income (Tax) 20.60
    Telephone, Service Procedures UI removed
    Temporary Hourly Employment 50.53
    Threatening Behavior, Reporting Incidents of 95.33
    Toxins, Select Agents and 45.20
    Timely Warnings 95.24
    Training, Safety 35.33
    Transferring Records to the Records Center 65.05
    Travel Chapter 70
    Travel (University of Idaho) -- Overview 70.02
    Travel Advances, UI Employees 70.06
    Travel by Nonemployees on UI Business 70.08
    Travel Entitlements 70.04
    Travel Expenses Paid from Nonappropriated Funds 70.09
    Travel, Foreign; Liability and Medical Evacuation Assistance 05.05
    Travel Forms - Authorization/Encumbrance/Advance and Expense 70.05
    Travel, (Lodging) Payments for Direct Billings 70.07
    Tree Memorial/Recognition Program 40.31
    Trust, Gifts and Investments Chapter 71
  • U
    Reference Link
    Unallowable Costs - Sponsored Projects Expenditure Compliance 45.18
    Unfair Competition Considerations 20.61
    University Campus Security 95.14
    University Closures 95.21
    University Dining -- Catering, Beverage, and Vending Services 80.31
    University Housing Services -- Reservations 80.33
    University Services Chapter 90
    University Space 40.10
    University Support Services - Auxiliary Services 80.22
    Unrelated Business Income (Tax) 20.60
    Unsatisfactory Performance of Classified Staff, Documenting & Addressing 50.21
    Use of Site Drafts for Payments Other than Wages 75.36
    User Provided Software on ITS Systems 30.07
    Utilities and Engineering 40.25
  • V
    Reference Link
    Vandal Card Staff Requirements 90.37
    Vandal Identification Cards 90.35
    Vandal Identification Cards Disposal 90.36
    Vehicle Purchases, New and Used 60.47
    Vehicle Coverage and Use 05.08
    Verification of Degrees and Educational Status of Job 50.19
    Verifying Employment Eligibility for New Employees 50.04
    Video Production Center Services 90.55
    Violent & Threatening Behavior, Reporting 95.33
    Volunteers, Authorization of 05.11
  • W
    Reference Link
    Waiver of Competitive Bid Process (formerly Sole Source Procurements) 60.13
    Workers' Compensation 55.32