Alumni Club Criteria

To be recognized as an “Alumni Club,” the local community should:

• Have a minimum of 300 alumni to draw upon in the immediate (50 mile radius) area.
• Designate a Club Leader, and a separate Event Coordinator. No other formal structure is required to be in place but it is advisable to have a steering committee of 2-5 people to assist with events and club activities throughout the year. Local needs will determine actual committee scope and makeup.

• Meet three times a year to work on club tasks, programs or events.

• Conduct 1-2 alumni events a year. Major club events will be planned and budgeted in the annual alumni event planning process by the Alumni Office staff.
• Conduct a young alumni event if there are an adequate number of young alumni in the area.
• Attempt to provide a minimum of one service project to the University of Idaho, if possible. These might include student recruitment, mentoring, advocacy, etc.
• Cooperate with Alumni Office staff with arranging local venue coordination and event details
• Submit a completed evaluation survey following any activity or event.
• Complete a year end club activity summary and future forecast of club events, programs and funding needs.

As a recognized “Alumni Club,” the University of Idaho Alumni Relations Office will:

• Provide assistance with alumni club event design and format.
• Coordinate on-site staff assistance for major events, as possible.
• Coordinate a University representative at select major events, as possible.
• Develop event financial funding for major events.
• Coordinate a promotion and publicity plan to announce and promote the event.
• Assist and coordinate with an invitation process.
• Provide assistance with event production, advance registration and program content.
• Assist with providing University of Idaho decoration or theme materials including banners, posters, name tags and registration materials.
• Coordinate and oversee local logistics and tasks including event contracts, insurance details, vendor payments and financial elements of event or program.
• Provide staff assistance and support with club organization, event preparations, including local visits and committee/volunteer interaction, as practical.
• Provide to local Leadership Committee a summary of evaluation comments following an event, program or activity.
• Provide a staff member for participation, consulting as a resource with club leaders, and attending at least one work session with club leadership annually.