Below are several important Academic Regulations for advisors to be aware of. You can find a complete listing of the 2013-2014 Academic Regulations here
Academic Standing (General Catalog Regulation L)
There are three designations for undergraduate academic standing:
- Good Standing — students whose Institutional GPA is a 2.00 or higher.
- Probation — students whose Institutional GPA has fallen below a 2.00. A Probation Hold is placed on the student's record until he or she completes an Academic Plan and submits this to his or her College Dean or Academic Advisor.
- Disqualification — students whose Institutional GPA has remained below a 2.00 (1.80 for students with less than 33 credits) for two consecutive semesters OR students in their first semester of college who achieve less than a 1.0 grade point average at the end of the semester will be placed on first academic disqualification. Students who have been disqualified are not eligible to register for a future semester unless the following conditions are met:
- After a First Disqualification, the student may remain out of school one semester, not including summer, and be automatically reinstated to return to the UI. The student has the right to petition his or her College Dean for reinstatement to return to school for the semester immediately following disqualification.
- After a Second Disqualification, the student must petition his or her College Dean for reinstatement for the semester he or she wishes to register for.
- After a Third Disqualification, the student is no longer eligible to attend the UI, but can petition for reinstatement through their College Dean AND the Academic Petitions Committee for the semester they wish to register for.
Disqualified students who are reinstated are done so on probation. All semesters, including summer, count toward the calculation of the Institutional GPA and academic standing.
Grade Point Averages (General Catalog Regulation E-4)
Each letter grade is given a numerical value, points per credit, to generate a GPA. Grades of pass (P), no-pass (N), incomplete (I), and withdraw (W) do not count toward the GPA. The point value assigned for each credit of a letter-grade is: A=4, B=3, C=2, D=1, F=0.
To calculate a GPA:
- Multiply the appropriate point value for the grade by the credit value of the course [i.e. a 3 credit A is 4 x 3 or 12 points], add all point values together; this is the Quality Points.
- Then, add the credits together for only the letter-graded courses; this is the GPA Hours (remember F's count in the GPA Hours, but P's do not).
- Finally, divide the Quality Points by the GPA Hours to calculate the GPA. GPA's are not rounded up or down; they are carried out to the second decimal place [i.e. the one-hundredth position].
Although the student's transcript will show their Transfer GPA and Overall GPA, the UI considers only the Institutional GPA as official, which is based upon the courses taken through UI only. Students and advisors may predict cumulative GPA's by entering the expected grades for registered courses through VandalWeb.
Repeating Courses (General Catalog Regulation E-5)
A student who has received a D or F in a course at UI may repeat the course at the UI
provided credit has not been earned in a more advanced vertically related course in the same subject area. Although all grades remain on the transcript, the first repeat will replace the grade and credit earned initially in the course and the first grade (D or F) will not be counted in the student's GPA. The second and subsequent repeats of the same course will be averaged in the student's institutional GPA. There will be an E code next to the course on the transcript indicating that the system has Excluded the grade from the GPA. Repeats are calculated into the student's GPA when the newest grade is earned. See the College of Law section
for the exception to this regulation applicable to students in that college.
If the student's second grade is lower than the first grade [i.e. D the first time and a F the second time], then not only will their GPA go down, but they will also lose the credit earned for the course with the D grade. Remember that a D is considered passing and therefore students do earn the credit, even though the grade may not be satisfactory for their degree requirements.
If a student must repeat a course more than once, all attempts after the first are included in the GPA calculation; the grades are Averaged together. However, credit is only earned once.
Withdrawal Credit Limit (General Catalog Regulation C-2)
Undergraduate students are allowed to withdraw from a maximum of 20 credits during their entire undergraduate career. Courses that are dropped before the drop deadline (see Academic Calendar) are not counted as withdrawals; only those courses dropped during the withdrawal period and graded as a W count toward the 20 credits.
Withdrawals do not count in student's GPA's and do not affect their academic standing. Repeating a course where a W grade was recorded does not remove it from the transcript nor remove it from the total withdrawal credits. Students withdrawing from all courses (withdraw from university) for a semester do not receive any W credits as their records will reflect a complete withdrawal, not selective.