Policy Guidelines

Waiver of Recruitment Procedure

The University of Idaho values a diverse workforce. In accordance with state and federal laws and university policies, UI is committed to providing equal opportunity in employment through open competitive recruitment. Exceptions to open competitive recruitment may be made under very specific guidelines and when the situation warrants it, with the approval of the Director, Human Rights, Access and Inclusion.

Specific factors that will be considered when reviewing a request to waive an open competitive search include but are not limited to:
  • The qualifications of the proposed appointee relative to the position opening. 
  • Hiring department’s past hiring practices with respect to competitive hires and waivers 
  • Opportunities for internal promotions and growth opportunities within the UI 
  • Unavailability of qualified applicants based on previous search results 
  • Unanticipated and emergency time constraints 
  • Highly specialized qualifications or requirements for a particular position
In some cases, a waiver may be granted for a limited duration, to allow the position to be filled while an open competitive search is being conducted.

Process:

The Affirmative Action Coordinator or designee will e-mail hrai@uidaho.edu with the job description, resume or vita of the proposed appointee, and justification for the waiver of an open competitive, equal opportunity search.

  • No written or verbal offer of employment may be made until final approval is received from the Director, Human Rights, Access and Inclusion.
  • It may be necessary for the appointee to complete applicant disclosure forms to attest to his/her employment eligibility with respect to convictions, nepotism, etc.
  • All policies regarding background checks, pre-employment medical or DOT drug testing will be enforced.
  • An offer letter should be given to the appointee with the specifics of the appointment, including approved duration and any probationary periods, as applicable, copied to Human Resources for the personnel file.
  • The appointee must complete or have valid work eligibility documents on file with Human Resources prior to beginning work.
  • If a benefited position, the person should be registered for and attend a new employee benefits orientation in Human Resources.
  • If a benefited position, the person should be registered for and attend a new employee benefits orientation in Human Resources.

Questions regarding these procedures may be addressed to the Director, Human Rights, Access and Inclusion at (208) 885-4212 or hrai@uidaho.edu.